Download Gigaset S4 professional

Documentation
HiPath 3000/HiPath500
Gigaset S4 professional on HiPath Cordless Office
User Guide
Communication for the open minded
V1 R3.x
V1 R4.x
Siemens Enterprise Communications
www.siemens.com/open
Safety notes
Safety notes
Handset
Danger:
•
•
•
•
Do not use the handset in potentially explosive atmospheres.
To avoid mutual interference, do not operate the handset in the
vicinity of electronic equipment.
Do not use the handset in wet rooms! Devices are not splashproof.
A transmitter signal is emitted by your handset. Please observe
safety procedures for your area.
Note:
The ringing tone, signal tones and speakerphone talking (speakerphone mode) are played over the loudspeaker. Do not hold the telephone to your ear when it is ringing or if speakerphone mode is
switched on. Otherwise you may seriously impair your hearing.
Note:
•
•
Information for hearing aid users: Radio signals can interfere in
hearing aids.
Please provide the operating instructions with the handset if giving it to another user.
Batteries
Danger:
•
•
•
•
2
Only use permitted batteries.
Do not use conventional batteries. This can result in serious injury and material damage (risk of explosion, degradation of battery cladding, functional interference and handset damage).
Avoid contact with fire and water.
Only use the approved C39280-Z4-C373 power supply unit to
operate the charging shell.
Operating instructions
WEEE mark
Note:
•
•
•
•
All electrical and electronic products should be
disposed of separately from the municipal waste
stream via designated collection facilities appointed by the government or the local authorities.
The correct disposal and separate collection of
your old appliance will help prevent potential negative consequences for the environment and human health. It is a precondition for reuse and recycling of used electrical and electronic
equipment.
For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the
shop where you purchased the product or your sales representative.
The statements quoted above are only fully valid for equipment
which is installed and sold in the countries of the European
Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may have other regulations regarding the disposal of electrical and electronic equipment.
Operating instructions
These operating instructions describe your handset and its functions on
your communications system.
All functions that can be performed via your handset are described here. If
some of the required functions are not available on your handset, it may be
due to one of the following:
• The function is not configured for you or your handset - please contact
your system administrator.
• Your communications platform does not feature this function - please
contact your Siemens contract partner to upgrade.
3
Overview of handset
Overview of handset
1
2
16
3
4
5
15
6
14
13
7
8
12
9
11
10
1
Earpiece inset
10
Microphone
2
Display
11
Mute key
3
Display keys
12
Hash key
4
Control key
13
Number keys
5
Speakerphone key
14
On-hook and on/off key
6
Talk key
15
Message key
7
Headset connection
16
Volume key
8
Star key
9
R key
How to use the keys: Æ Page 9
4
Inhaltsverzeichnis
Contents
Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
WEEE mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . 3
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . 9
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Display keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Side keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Putting the Handset into Operation . . . . . . . . . . . . . 14
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Charging and using the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Operating and charging times of the batteries . . . . . . . . . . . . . . . .
Permitted batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assembling plastic cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connecting a headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connecting a USB data cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the system display language. . . . . . . . . . . . . . . . . . . . . . . . . . .
14
14
16
17
17
17
18
18
18
19
20
Setting up the handset . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
In idle status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting ringing tones and pictures with resource directory . . . . . . . . . .
Viewing screensaver/CLIP images/playing sounds . . . . . . . . . . . . .
Renaming/deleting screensaver/CLIP images/sounds. . . . . . . . . . .
21
21
22
23
24
26
26
27
5
Inhaltsverzeichnis
Checking the available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating or deactivating the warning tone . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . .
Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the conversion list for vCard transfer . . . . . . . . . . . . . . . . . . . .
Setting the menu view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
28
29
29
30
31
32
34
35
36
Making calls – the basic functions . . . . . . . . . . . . .38
Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . .
First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Picking up a call in a call pickup group. . . . . . . . . . . . . . . . . . . . . . . . . .
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . .
After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
39
40
41
42
43
44
45
46
46
47
48
48
Making calls – enhanced functions . . . . . . . . . . . . .49
Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conducting calls with the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Corded headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cordless headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Automatic redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding a telephone number to the redial list. . . . . . . . . . . . . . . . . .
System speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System speed dialing, individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephone database (LDAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Handset phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Finding and dialing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing an entry with the speed dialing digit . . . . . . . . . . . . . . . . . .
Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting an entry or phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . .
Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
49
50
50
50
53
53
53
54
55
56
57
58
61
62
63
64
64
64
65
65
Inhaltsverzeichnis
Send an entry or phonebook to a handset or system . . . . . . . . . . .
Directed assignment of an MSN (multiple subscriber number) . . . . . .
Making calls using identification codes . . . . . . . . . . . . . . . . . . . . . . . . .
Using the handset as a second line. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deactivating the phone number display . . . . . . . . . . . . . . . . . . . . . . . .
Directed call transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . .
Call charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call trace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entrance telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TDS telephone data service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating control relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a signal to the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
External call forwarding with a multiple subscriber number . . . . . . . . .
Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using dual-tone multifrequency signaling . . . . . . . . . . . . . . . . . . . . . . .
Parking/activating calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
66
68
68
69
70
70
71
72
73
73
76
77
78
78
80
81
82
Conducting calls – with multiple users. . . . . . . . . . 83
Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . .
Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
83
84
85
85
86
88
88
89
92
Group functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Ringing group on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Mulap group (Multiple Line Application) . . . . . . . . . . . . . . . . . . . . . . . 103
Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Leaving a message/advisory message . . . . . . . . . . . . . . . . . . . . . . . .
Sending/calling text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a message or voice-mail message . . . . . . . . . . . . . . . . . .
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
105
107
109
111
7
Inhaltsverzeichnis
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . .113
Handset alarm clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Headset appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speed access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Data communication with the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phonebook transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
113
115
118
120
121
122
123
124
125
125
Telephone blocking. . . . . . . . . . . . . . . . . . . . . . . . . .128
Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephone lock code programming . . . . . . . . . . . . . . . . . . . . . . . . . . .
Locking/unlocking handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Central telephone lock/locking/unlocking other handsets . . . . . . . . . .
128
129
130
131
System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Functions and codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Taking care of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
EU Directive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
136
138
139
139
139
140
140
141
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
8
Description of controls
Description of controls
Function keys
The following function keys are available:
key
a
c
d
f
*
#
h
S
Name
Use
On-hook and
on/off key
•
•
•
•
End a call
Cancel functions
Go back to the next menu level up
Turn the handset on or off
Talk key
•
•
•
•
Answer a call
Dial a phone number
Open the redial list
Access telephone system functions
Speakerphone
key
•
•
•
Answer a call
Dial a phone number
Toggle between handset to speakerphone mode
Access telephone system functions
•
Message list
Access message lists
Star key
Activate/deactivate the ringer
Hash key
Activate/deactivate keypad lock
"Mute" key
Mute microphone
R key
R key function Æ Page 10
9
Description of controls
R key
Briefly pressing the R key enables the following functions in the different
operating states:
• When dialing: Insert a pause (for example, between the prefix and the
phone number, or when checking a mailbox)
• During a call: End a call
• In consultation call: End consultation call
• With a consultation call, when initiating a conference or when transferring a call: End call to mailbox
Control key
The control key is assigned different functions depending on the operating
situation:
Situation
In idle status
t
Press top of
key
-
s
Press bottom
of key
Press left side
of key
v
Press right side
of key
Open the list of Open the handhandsets
set’s main
menu
During a call
Select "Loudspeaker Vol",
"GAP DTMF",
"Base Settings"
In the main
Select a menu Select a menu Select a menu Select a menu
menu
icon
icon
icon
icon
In lists and
Next-higher
Next-lower
Next menu lev- Select an entry
menus
item in the list item in the list el up, cancel
(OK)
In the input
Move the cur- Move the cur- Move the cur- Move the curfield
sor up one line sor down one sor left
sor right
line
Change values Reduce value Increase value
-
10
Open the
handset’s
phonebook
Set the voice/ Open the
telephone vol- handset’s
ume
phonebook
u
Description of controls
Display keys
The handset has two display keys, each with one or two functions. When
the key is allocated two functions, press the right or left side of the key to
select the corresponding function. Display key assignment depends on the
operating status.
Back
Save
Current functions of
the display keys.
Display keys
Some important display keys are:
Icon
Options
OK
Û
Use
Open menu (varies depending on the situation).
Confirm your selection
Move character-by-character/word-by-word from right
to left
Back
Go back one menu level/cancel action
Save
Save input
Þ
Open the redial list
Side keys
Press the keys on the right of the handset to set the volume for earpiece,
ringtone, speakerphone mode, alarm, appointment signaling and the headset depending on the situation.
key
ø
÷
Use
Increase volume
Lower volume
11
Description of controls
Menu icons in the main menu
v The main menu of the handset is opened by pressing the right key on the
control key.
u v t s The menu icons are selected by pressing the top, bottom, right or left of
the control key.
Alternatively you can press one of the number keys , e. g. 4 for "Alarm
Clock" or O for "Settings".
Menu entries only available in expert mode are marked with an • icon. To
change see Æ Page 35.
Icon
12
Name
Use
·
Resource Directory
Manage images and tones:
• Screensavers
• Caller Pictures
• Sounds
• Capacity
ò
Bluetooth
Configure Bluetooth interface:
• Activation
• Search for Headset
• Search Data Device
• Known Devices
• Own Device
É
Additional Features
see Resource Directory
ì
Alarm Clock
Configure alarm call function
Ê
Call Lists
Open call list if calls are available
Ì
Voice Mail
Call mailbox if voicemail calls are available on the network answering machine.
á
Organizer
Manage appointments:
• Calendar
• Missed Alarms
Â
Directory
Manage phonebook
Description of controls
Icon
Ï
Name
Use
Settings
Configure handset:
• Date/Time
• Audio Settings
– Handset Volume
– • Advisory Tones
– Ringtones(Handset)
• Display
– Screensaver
– Large Font
– Colour Schemes
– • Backlight
• Language
• Registration
– Register Handset
– De-reg. Handset
– Select Base
• • Telephony
– Auto Answer
– Area Codes
• • System
– Handset PIN
– Handset Reset
– Base Reset
• Menu View
13
Putting the Handset into Operation
Putting the Handset into Operation
Removing the protective cover
Remove the protective cover from the display before
putting the handset into service.
Inserting the batteries
The handset is supplied with two approved batteries. The batteries are
supplied uncharged. They are charged in the handset.
Note:
•
•
•
•
•
•
Please observe the safety notes Æ Page 2!
Only use approved batteries Æ Page 17!
Always replace both batteries at the same time and only use
two batteries of the same type/ from the same manufacturer!
Open the battery compartment in a dust-free environment only.
Your telephone directory entries and all settings remain stored
even if you remove the batteries. The date and time settings
will be reset.
Only remove the batteries if they are defective. The battery’s
life diminishes each time it is removed.
1. If attached: remove the attachment clip
Insert a screwdriver between the attachment clip and the battery cover (1)
and force the attachment clip outward (2) until it dislodges.
1
2
Also dislodge and remove the clip on the opposite side.
14
Putting the Handset into Operation
2. Opening the battery compartment
Press your index finger into the recess and pull the battery cover upward.
3. Inserting the batteries
Insert the batteries making sure the poles are facing the correct direction
(see schematic diagram). The poles are indicated in or on the battery compartment.
3
4. Closing the battery compartment
Insert the battery cover first with the lateral recesses on the tip of the inside of the housing. Then press the cover until it snaps into place.
15
Putting the Handset into Operation
Charging and using the batteries
To charge the batteries, insert the handset into the charging shell with the
keypad facing forwards.
Attention:
Only use the relevant approved power supply units for operating
the charging shell (for order numbers see Æ Page 139).
The charging status is indicated by the charge status display. This flashes
during charging:
=
e
V
U
Batteries empty
Batteries 33% charged
Batteries 66% charged
Batteries 100% charged
Note:
• Initial charging: Charge the batteries for at least 10 hours without a break, regardless of the charging status icon. Without replacing it in the charging shell, use the handset until the "battery low" beep is heard. This action aligns the charge status
display with the operating times of the batteries.
• To attain full operating and charging times Æ Page 17: Without
replacing it in the charging shell, use the handset until the "battery low" beep is heard.
• For future charging: you can place your handset in the charging
shell each time it is used. Charging is electronically controlled
which ensures that the batteries are charged optimally.
16
Putting the Handset into Operation
Operating and charging times of the batteries
The operating times are only achieved after several charging and discharging cycles and are dependent on
• the battery capacity,
• the age of the batteries,
• the settings made,
• the user behavior,
• the DECT cordless system used
Capacity (mAh) approx.
550
Stand-by mode (hours)
a
Talk time (hours)
700
800
1000
140 / 50 165 / 58 185 / 67 230 / 83
11
12
14
17
Operating time with 1.5 hours calls 85
a day (hours) b
95
110
135
Charging time in charging shell
(hours)
7.5
8.5
10.5
6.5
[a] with/without display lighting
[b] without display lighting (set display lighting Æ Page 33)
Permitted batteries
The following batteries are approved for use with the handset.
Nickel Metal Hydride (NiMH) battery
GPI International LTD 700 mAh AAA
UNION SUPPO Batt. 650 mAh AAA
SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA
Fitting the attachment clip
Press the attachment clip onto the back of the handset until the tabs on
the sides engage in the recesses on the phone.
17
Putting the Handset into Operation
Assembling plastic cover
Use the supplied plastic cover for the headset port
to achieve optimum sound in speakerphone mode.
Connecting a headset
Once the plastic cover has been removed, you can
connect a headset to the left side of the handset
using a 2.5 mm jack.
The headset volume is the same as the volume set
for the earpiece Æ Page 21.
Replace the plastic cover after using the headset to
achieve optimum sound in speakerphone mode.
Connecting a USB data cable
You can connect a standard USB data cable
with a mini B jack to the back of your handset to connect the handset to a PC
Æ Page 124.
• Remove belt clip (if attached)
Æ Page 17.
• Remove battery cover Æ Page 15.
• Connect the USB data cable to the USB
port (1).
18
1
Putting the Handset into Operation
Step by Step
Setting the handset display language
If your preferred language for the handset’s display
texts is not set by default, then you can set it yourself.
The language of the communication system’s display
texts can only be set by the administrator.
Opening the main menu
v Open the handset’s main menu.
uvÏ
st
st
Opening the first submenu
Settings
Language
[ Select and confirm a menu.
Open a second sub menu
[ Select the menu item and confirm.
Selecting a language
Deutsch
English
Francais
Italiano
Espanol
Portugues
Nederlands
Dansk
Norsk
Svenska
Suomi
Cesky
Polski
Turkce
Ellinika
Magyar
Russkij
Hrvatski
Slovenscina
Romana
Srpski
Catalan
Bulgarski
Bosanski
Ukrayinska
Arabic
[ Select and confirm the language you require.
a Press the on-hook key several times to end the operation.
Note:
•
•
If you inadvertently set a display language
that you do not understand, press "v O
5" and then select the correct language.
If you want to reset the default display language: Æ Page 36.
19
Putting the Handset into Operation
Step by Step
Setting the system display language
If you wish to change the language of the display texts,
then you must also change the system language on the
handset. A different language can be set for every handset on the system.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
More functions?
[ Select the menu item and confirm.
><
* 48=
Select language?
[ Select the menu item and confirm.
><
11=German
...
[ Select and confirm the language you require.
20
a Press the on-hook key several times to end the operation.
Setting up the handset
Step by Step
Setting up the handset
You can change the standard settings of the handset if
you are not happy with them.
Setting the volume
During the call
You can set the volume of the earpiece or when in
speakerphone mode during a call by pressing the side
volume keys. The corresponding volume can be set regardless of whether you are making the call using the
earpiece or in speakerphone mode.
p
You are on a call.
ø Press the side volume keys to open the Handset Volume menu.
ø÷ Adjust earpiece or speakerphone volume.
or
t Press the control key to view the Handset Volume
menu.
r Set earpiece or speakerphone volume.
Save
Save the settings.
or The setting is saved automatically after approx. three
seconds.
21
Setting up the handset
Step by Step
In idle status
In idle mode you can adjust the call volume via the
menu.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Audio Settings
[ Select the menu item and confirm.
Handset Volume
[ Select the menu item and confirm.
Handset Volume
Earpiece:
Speaker:
Back
st
Earpiece
Speaker
Save
[ Select the required menu item.
u v Define settings.
Save
22
Press the display key.
Setting up the handset
Step by Step
Advisory tones
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
The advisory tones have the following meaning:
Advisory
Meaning
Key Tones
Every keystroke is confirmed
Confirmation
•
•
•
Battery
uvÏ
st
st
st
Confirmation tone when saving
inputs/settings and when placing the handset in the charging
shell
Error beep (decrescendo tone
sequence) to signal incorrect inputs
End-of-menu beep at the menu
end
The batteries need charging.
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Audio Settings
[ Select the menu item and confirm.
Advisory Tones
[ Select the menu item and confirm.
Key Tones
Confirmation
Battery
[ Select the required menu item.
u v Activating or deactivating.
Save
Save the settings.
23
Setting up the handset
Step by Step
Setting the ringer
Tones and melodies are saved on your handset. When
you select the Volume and Melodies menu item, the
respective ringtone in the current setting rings.
uvÏ
st
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Audio Settings
[ Select the menu item and confirm.
Ringtones(Handset)
[ Select the menu item and confirm.
Volume
Melodies
Time Control
Anon. Calls Silent ³
[ Select the required menu item and confirm.
Note:
The "Anon. Calls Silent" function is not available
on your communications system.
Setting the volume
st
[ Select the menu item and confirm.
Volume
You can choose between five ringtone volumes and the
crescendo call (volume increases in stages).
Volume
For internal calls
and appointments:
For external calls:
Back
st
For internal calls and
appointments
For external calls
Save
[ Select the required menu item.
u v Define settings.
Save
24
Press the display key.
Setting up the handset
Step by Step
Setting melodies
You can activate ringtones for different calls on your
handset to help you differentiate between calls and appointments.
st
st
Melodies
[ Select the menu item and confirm.
For internal calls
For external calls
[ Select the required menu item.
u v Define settings.
Save
Press the display key.
Setting time control for external calls
You can enter a period of time when the phone should
not ring, e. g. at night.
st
Time Control
[ Select the menu item and confirm.
u v Set On or Off.
If activated:
st
Suspend ring. from
Suspend ring. until
[ Select the required menu item.
o Enter the time.
Save
Save the settings.
25
Setting up the handset
Step by Step
Setting ringing tones and pictures with
resource directory
Your handset’s resource directory is used to manage
sounds that you can use as ringtones and pictures that
you can use as screensavers. The resource directory
can manage the following media types:
Type
Format
Sounds:
Ringtones
Monophone
Polyphone
imported sounds
internal
internal
internal
WMA, MP3, WAV
Images:
CLIP image
Screensaver
BMP, JPG, GIF
128 x 86 pixel
128 x 160 pixel
Your handset comes with a number of mono- and polyphone sounds and images pre-installed. You can play
the available sounds and view the images.
You can download images and sounds from your PC
Æ Page 124. If there is not enough space available, you
need to delete one or several images or sounds before.
Viewing screensaver/CLIP images/playing
sounds
uv·
st
26
v Open the handset’s main menu.
Resource Directory
Screensavers
Caller Pictures
Sounds
[ Select the menu icon and confirm.
[ Select the required menu item and confirm.
s t Select the entry.
Setting up the handset
Step by Step
Screensaver/CLIP images
Show
Press the display key.
s t Switching between the images.
If you have saved an image in an invalid format, you get
an error message when you select the file.
Sounds
The sound marked is played immediately.
s t Switching between the sounds.
How to set the volume while playing:
Options
st
Press the display key.
[ Select the menu item and confirm.
Loudspeaker Vol
u v Adjust the volume.
Save
Save setting.
Renaming/deleting screensaver/CLIP images/
sounds
You have selected an entry.
uv·
st
v Open the handset’s main menu.
Resource Directory
Screensavers
Caller Pictures
Sounds
[ Select the menu icon and confirm.
[ Select the required menu item and confirm.
s t Select the entry.
Options
st
st
Rename
Press the display key. If an image/sound is locked (è),
the options are not available.
[ Select the menu item and confirm. The name of the entry can be modified. Length: up to 16 characters. Then
confirm your entry.
or
Delete Entry
[ Select the menu item and confirm. The entry is deleted.
27
Setting up the handset
Step by Step
Checking the available memory
You can view the remaining memory available.
uv·
st
28
Resource Directory
Available Memory
v Open the handset’s main menu.
[ Select the menu icon and confirm.
[ Select the menu item and confirm.
Setting up the handset
Step by Step
Activating or deactivating the ringer
Deactivating the ringer
* Hold down the key until a confirmation tone is emitted.
The Ø icon appears on the display.
Activating the ringer
* Hold down the key until a confirmation tone is emitted.
Activating or deactivating the warning
tone
Instead of a ringtone you can activate a warning tone.
When a call arrives, you will hear a short beep instead
of the ringer setting.
If the handset is in a call pickup group, a pickup call is
also signaled by the warning tone.
Activating the warning tone
* Hold down the key until a confirmation tone is emitted.
Beep on
Press the Display key within three seconds.
The warning tone is activated. The volume of the warning tone is coupled with the volume of the external ringer.
Deactivating the warning tone
* Hold down the key until a confirmation tone is emitted.
29
Setting up the handset
Step by Step
Activating/deactivating automatic call
answering
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
This function allows you to accept calls by removing the
handset from the charging shell.
uvÏ
st
v Open the handset’s main menu.
Settings
Telephony
st
[ Select the menu icon and confirm.
[ Select the menu item and confirm.
Auto Answer
Select the menu item.
Edit
30
Press the display key. The activated function is ticked
(³) and can be deactivated by selecting it once more.
Setting up the handset
Step by Step
Setting the date and time
Set the time and date so that the correct time and date
are assigned to incoming calls and to use the alarm
clock.
The handset date and time are automatically set when
you set up a call to another station. If your communication system does not support this function, you can set
the date and time manually.
either:
uvÏ
st
v Open the handset’s main menu.
Settings
Date/Time
[ Select the menu icon and confirm.
[ Select the menu item and confirm.
or: If the date and time have not yet been set:
Time
Press the display key.
then:
o Enter the date, for example, 22/09/2007 = 220907.
s Move the cursor down one line.
o Enter the time, for example, 19:05 = 1905.
Save
Save the settings.
Note:
If your communication system does not automatically set the date and time, you must check
the setting from time to time and if necessary,
correct it.
31
Setting up the handset
Step by Step
Display settings
A number of options are available for setting the display.
You can set the screensaver (screen picture), the color
scheme, the font size and the display lighting. You can
also change the name displayed for the base station.
Screensaver
In idle mode you can view an image from the resource
directory Æ Page 26 or set the time as a screensaver. It
replaces the display in idle mode. This covers up the calendar, date, time ad name.
The screensaver is not displayed in certain situations,
e. g. during a call or if the handset is not registered.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Display
[ Select the menu item and confirm.
Screensaver
[ Select the menu item and confirm.
Activation:
u v Activating or deactivating.
Selection:
s Move the cursor down one line.
u v Select the required entry. Digital Clock and Analog
Clock respectively displays the time as a screensaver
across the full display.
View
The selected screensaver is displayed.
or
Save
32
Save the settings.
Setting up the handset
Step by Step
Color scheme
Four color schemes are saved on your handset. By selecting a color scheme you define the colors to be used
for the font, menu items and background.
If you change to a different color scheme during a setting, it is immediately previewed to show how it will appear later for all menus.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Display
[ Select the menu item and confirm.
Colour Schemes
[ Select the menu item and confirm.
s t Select the entry.
Selection
Press the display key.
Lighting
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
You can activate or deactivate the display lighting regardless of whether the handset is in the base/charging
or not. If it is activated, the display illuminates continuously at reduced intensity. If the display lighting is deactivated, when any key is touched the screen illuminates
without activating the key function.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Display
[ Select the menu item and confirm.
Backlight
[ Select the menu item and confirm.
In Charger:
u v Activating or deactivating.
33
Setting up the handset
Step by Step
Out of Charger:
s Move the cursor down one line.
u v Activating or deactivating.
Save
Save setting.
Setting the conversion list for vCard
transfer
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
Phone numbers are usually specified as follows in email programs, such as, Microsoft Outlook: +49
(05251) 820776. The handset however cannot use this
format to dial the number. If the number above is a local
landline number, it is then changed as followed when dialed e. g. 0820776. The conversion pairs are defined in
the conversion table and can be modified if they deviate
from the default values.
Consult your system administrator about the conversion rules that apply to your handset.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Telephony
[ Select the menu item and confirm.
Area Codes
[ Select the menu item and confirm. The conversion table is displayed.
o Change entry.
Press the up/down navigation key to navigate to another
input field; Press the left/right navigation key to move
the cursor within an input field.
Save
Save setting.
a Press the on-hook key several times to end the operation.
34
Setting up the handset
Step by Step
Setting the menu view
You can define whether to display a selection of or all
menu items in the menus.
uvÏ
st
v Open the handset’s main menu.
Settings
Menu View
[ Select the menu icon and confirm.
[ Select the menu item and confirm.
s t [ Simplified or Complete select and confirm.
a Press the on-hook key several times to end the operation.
35
Setting up the handset
Step by Step
Resetting the defaults
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
This function allows you to reset your handset to the defaults, e.g. if you want to pass it on to someone else or
reset it.
The handset features are handled as follows:
Feature
Action
Sound settings
are reset
System registration
is retained
Phonebook
is retained
Redial list
is retained
Resetting
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
System
[ Select the menu item and confirm.
Handset Reset
[ Select the menu item and confirm. A security check
question appears.
Yes
Confirm the security check question. The handset is returned to the default.
Note:
For information about deleting the telephone directory see: Æ Page 65.
36
Setting up the handset
Default settings
Setting
Tones and
signals
Explanation/notes
Ringer volume
Levels Default state
5
5
Ringer melody, external
Ringer melody, internal
Warning tone
Handset volume
Volume in speakerphone mode
Appoint.
Melody
Volume
Key tones, audible each time a
key is pressed.
Warning tone, audible approximately five minutes before the
battery runs out.
21
21
3
5
"Bass me"
"Classic Ring"
off
1
3
22
5
-
1
5
on
-
on
Confirmation tone, indicates
whether actions were successful or unsuccessful.
Auto Answer Call is automatically accepted
by removing the handset from
the charging shell.
Select Base Select the base
Lighting
Display lighting
-
on
-
on
4
-
retained
In Charger: on/
out of the charging shell: off
Screen Picture
Character
Set
Display in idle status
-
Available character set
-
on, analogue
clock
Standard
Language
Bluetooth
Select different languages:
Bluetooth activation
26
-
German
on
37
Making calls – the basic functions
Step by Step
Making calls – the basic
functions
You can use your handset to make both internal and external calls.
Internal calls are calls that
• you make within the range of a communication system, forexample, within your company,
• you make between networked communication systems, for example, to different company locations.
External calls are calls that you conduct with users of
the public telephone network.
38
Making calls – the basic functions
Step by Step
Activating/deactivating the handset
a Press the on-hook key until the activation or deactivation is confirmed by a signal.
PIN
If the default PIN has not been changed (0000), the
handset is ready for operation as soon as it is switched
on. If a PIN was set, it must be entered before the handset can be operated.
Please enter
PIN:
o
Enter the PIN
[ Confirm your entry. The handset is ready to use.
Displaying the connection quality
The strength of the incoming signal is displayed by the
"receive field strength" icon in on or message status:
|
Ò
Ñ
i
Ð
flashing, no reception
Low receive field strength
50% receive field strength
75% receive field strength
100% receive field strength
The radio range is different indoors and outdoors
Æ Page 139. Please consult your system administrator
in the event of range problems.
Charging batteries
You may only use the charging shell provided for the
handset.
The handset charges when sitting in the charging shell,
even when deactivated. If the handset is active, the
charging status display flashes on the display.
If the handset deactivates because the batteries are
flat, it automatically reactivates and is ready for operation as soon as you place it in the charging shell. The
charging operation starts. If a PIN was set, it must be
entered first to allow charging to start.
39
Making calls – the basic functions
Step by Step
Language
If your preferred language for the display texts is not
set, you can set this yourself Æ Page 19.
First seize the line, then dial
c or d Handset in idle status: Press and hold down the Talk key
or press the Speakerphone key.
o
Enter the required phone number. The user will be
called.
Typing errors cannot be corrected. If you make a typing
error: Press the On-hook key.
either:
p
The user answers. Conduct the call.
or:
Feature not available.
Please replace handset.
40
The user is busy or rejects the call. You are connected
to the other party’s mailbox (if configured) or can program a callbackÆ Page 43.
a Press the On-hook key briefly.
Making calls – the basic functions
Step by Step
Dial first, then seize the line
Dialing:preparation
o and if necessary. X
Enter the required phone no. and correct individual characters as necessary using the "Delete" Display key.
S Press for 2 seconds Insert a dial pause. A "P" appears between the digits entered. You may have to insert a pause, forexample, between the prefix and the phone number or when checking a mailbox.
Note:
The dialing preparation function is also available
with number redial and when dialing from the
handset’s phonebook (Ó).
Dial
c or d Press the Talk key or Speakerphone key within 30 seconds. The user will be called.
either:
p
The user answers. Conduct the call.
or:
Feature not available.
Please replace handset.
The user is busy or rejects the call. You are connected
to the other party’s mailbox (if configured) or can program a callbackÆ Page 43.
a Press the On-hook key briefly.
41
Making calls – the basic functions
Step by Step
Manual number redial
The last 20 phone numbers dialed are saved in the redial
list. A phone number that was dialed several times is
only saved once.
c Handset in idle status: Press the Talk key briefly. The redial list is displayed.
s t Select the required telephone number.
If applicable,
Show
If you want to see details on the selected phone number: Press the display key.
either:
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
or:
Options
st
Display Number
Open the redial menu. The menu contains the following
functions Æ Page 53:
• Copy to Directory
• Automatic Redial
• Display Number
• Delete Entry
• Delete all
[ Select the menu item and confirm.
o
Change or complete the phone number, for example,
with DDIA.
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
42
Making calls – the basic functions
Step by Step
Callback
This function enables you to call a user who does not
answer or whose line is busy. The Callback function enables you to contact him as soon as he hangs up or reuses his telephone. Please note that a line is signaled
as busy when it is being called by another user. You can
continue to use your handset without restriction when
a callback has been booked.
You can also send a callback request as a message
Æ Page 107. This function can also be called by entering the code Æ Page 132.
Booking a callback
p
Callbck
The number is dialed. You hear the busy tone or the
user does not answer.
Save the callback request.
a Press the on-hook key several times to end the operation.
You receive a Callback call
You will receive the callback, as soon as the user you
want has hung up or the first time he uses his telephone. The following appears on your handset display
"Callback:...".
c or d Press the Talk or Speakerphone key briefly. The connection is set up.
Note:
Callbacks are repeated until a connection is established or until the callback is deleted. A handset can initiate up to five callbacks and can be
the destination for up to five callback requests.
If these conditions are met, any further callbacks are rejected.
43
Making calls – the basic functions
Step by Step
Deleting a callback request
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
><
><
[ Select the menu item and confirm.
Service?
[ Select the menu item and confirm.
More functions?
#58=View callbacks?
[ Select the menu item and confirm.
> < Select the entry.
Mnu
><
Call the system menu.
Delete?
Call the additional menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Enquiry
You interrupt your call to consult with a user (including
external users) and then resume the original call.
p
S or
You are on a call.
Activating and conducting an enquiry/consultation
call
Enquiry
Activate consultation. The current call is placed "onhold" so that the first user waits.
o Enter the phone number for the consultation call.
p
The number is dialed. The user answers. The consultation starts.
The second user is busy or does not answer
(( Press the display key to cancel the callback. You are reconnected to the first partner.
During the consultation you can
• Book a callback Æ Page 43,
• Activate call waiting (Æ Page 83) or
• Override Æ Page 85.
44
Making calls – the basic functions
Step by Step
The consultation is ended and you return to the
waiting call
either: The second station hangs up. You are reconnected to
the first partner.
or:
Menu
><
Quit and return?
Call the system menu.
[ Select the menu item and confirm.
You are reconnected to the first partner. The second
partner hears the busy tone and hangs up; a Gigaset
handset hangs up automatically.
However, you can also
• Toggle between the partners Æ Page 88,
• Set up a conference (Æ Page 89) or
• Transfer the waiting partner to the second partner
Æ Page 86.
Answering or rejecting a call
Answering a call
Your handset rings Æ Page 30. The caller information
appears on the display. The name and/or telephone
number of the caller can be displayed. The following options are available for answering a call:
k
The handset is in the charging shell: Remove the handset from the charging shell (only works if "Auto Answer"
is active, Æ Page 30.
c or d The handset is not in the charging shell. Press the Talk
key or Speakerphone key.
When you have answered the call you can:
• Transfer the call Æ Page 86,
• Place the call on hold and consult with someone
else in the room Æ Page 88,
• Place the call on hold and call a second partner
(Æ Page 44) in order to forward (Æ Page 86) or toggle the call (Æ Page 88) or to set up a conference
Æ Page 89.
45
Making calls – the basic functions
Step by Step
Rejecting a call
If you do not wish to be disturbed, you can reject the
call.
Reject call
Confirm the message displayed with one of the two display keys. The call is rejected and the caller hears the
busy tone. You are connected to the other party’s mailbox (if configured) or can program a callbackÆ Page 43.
Picking up a call in a call pickup group
You can use your handset to pick up calls to telephones
within your call pickup group (set by the service engineer). This is also possible when you are conducting a
call.
Prerequisite:
You hear that a telephone in your call pickup group is
ringing.
c Press and hold down the Talk key. The message "Call
for:" appears on the display .
Menu
><
Group Pickup?
Call the system menu.
[ Select the menu item and confirm.
p
Conduct the call.
Ending a call
a or
k
Press the on-hook key briefly or place the handset in the
charging shell.
The call charges are displayed, depending on the communication system.
46
Making calls – the basic functions
Step by Step
Forwarding calls
This function is for when you leave your desk for a while
and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can
be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally anytime by means
of your handset.
Activating call forwarding
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Call the system menu.
[ Select the menu item and confirm.
Forwarding on?
either:
><
[ Select the menu item and confirm.
1=all calls?
or:
><
[ Select the menu item and confirm.
2=external calls
only?
or:
><
3=internal calls only?
[ Select the menu item and confirm.
then:
o Enter the destination phone number.
Save
Save the settings.
a Press the on-hook key several times to end the operation.
Note:
The external code must be entered before external phone numbers. If the service engineer
has activated DTMF DID, you can also forward
calls to these external phone numbers.
47
Making calls – the basic functions
Step by Step
Deactivating call forwarding
Prerequisite:
The room monitor function is activated.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Divert cancelled?
Call the system menu.
[ Select the menu item and confirm.
a Press the On-hook key briefly to end the operation.
Activating or deactivating the keypad
lock
This feature protects against accidentally pressing buttons when the handset is in a pocket, forexample. The
keypad lock turns off automatically when a call comes
in and turns back on when the call has ended.
# Press the hash key until the activation or deactivation is
confirmed by a signal.
A key icon on the display indicates that keypad lock is
active.
After leaving the radio network
The name of the base flashes on the display. The handset tries again to synchronize with the base. The intervals between synchronization attempts increase on account of the integrated power saving function.
You can switch off your handset to save the batteries.
48
Making calls – enhanced functions
Step by Step
Making calls – enhanced
functions
Speakerphone mode
Features
Speakerphone mode offers you the following advantages:
• Other persons can listen to and participate in the
call.
• Your hands are free.
• When dialing, you can hear the ringtone, for example, without having to lift the handset to your ear.
Speakerphone mode can be used effectively up to a background noise level of 50 dB (A), e.g. office environment.
Activating speakerphone mode
Speakerphone mode can be activated during a call,
when dialing or when answering a call:
d Press the Speakerphone key. The Speakerphone key
lights up. Inform the other party when you want to activate the speakerphone to let others listen in.
Note:
Make sure you switch back to handset mode before you return the telephone directly to your ear.
In this way you can avoid causing damage to your
hearing.
Switching between speakerphone and handset
mode
d Press the Speakerphone key. The handset switches
from speakerphone to handset mode or vice versa.
The Speakerphone key lights up if speakerphone mode
is active. It does not light up if speakerphone mode is
deactivated and handset mode is activated.
Note:
If you wish to replace the handset in the charging shell during a call, forexample, because the
batteries are flat, hold down the Speakerphone
key to prevent the call from being cleared down.
49
Making calls – enhanced functions
Step by Step
Setting the speakerphone volume
The volume can be set during a call
Æ Page 21Æ Page 21.
Conducting calls with the headset
The handset can be used with a corded and cordless
headset.
Corded headset
You can connect a corded headset to the port on the
side. The headset must have a jack (2.5 mm).
The earpiece inset and microphone functions are activated on the headset once it is connected.
Cordless headset
You can use a cordless, Bluetooth headset with your
handset. This means your hands are free while making
calls, and there are no annoying cables, forexample,
when you are working at your computer or when you
are on the road.
Your Bluetooth headset must be registered on your
handset before you can use it for the first time. After
this, you can continue to use your Bluetooth headset
until you decide to de-register it.
Note:
• Theoretically, third parties can tap Bluetooth
connections.
• To improve protection against unauthorized
tapping, de-register any Bluetooth devices
you no longer require.
During a call, a second caller is not signaled at the Bluetooth headset.
50
Making calls – enhanced functions
Step by Step
Registering a Bluetooth headset on the handset
Set the headset to login mode (see the user manual
supplied with your headset).
uvò
st
st
v Open the handset’s main menu.
[ Select the menu icon and confirm.
Bluetooth
Search for Headset
[ Select the menu item and confirm. The handset searches for a Bluetooth headset and sets up a wireless connection. The name of the devices found are displayed.
Found Devices
S55 Headset
Select the required headset.
Options
Press the display key.
st
Trust Device
[ Select the menu item and confirm.
st
agreed PIN:
[ Enter and confirm the Bluetooth PIN for your headset
(see the user manual supplied with your headset). The
device is recorded in the list of known devices.
Activation ³
The Bluetooth interface is automatically activated on
your handset. The active Bluetooth function is ticked.
Conducting calls via the Bluetooth headset
Activating the Bluetooth headset during a call
If the handset is in dial or call mode (see Æ Page 40 for
information on setting up a call Æ Page 40), the Bluetooth headset can assume the earpiece inset and microphone functions.
Press the Talk key on the Bluetooth headset (see the
user manual supplied with your headset).
51
Making calls – enhanced functions
Step by Step
Accepting a call on the Bluetooth headset
The headset uses a call tone to signal an incoming call.
Press the Talk key on the Bluetooth headset (see the
user manual supplied with your headset).
Deactivating the Bluetooth headset during a call
You are conducting a call via the Bluetooth headset.
c or d Press the Talk key or Speakerphone key on the handset.
The Bluetooth headset is deactivated. You can continue
the call directly on the handset.
De-registering the Bluetooth headset at the handset
To improve protection against unauthorized tapping, deregister the Bluetooth headset at the handset if you no
longer wish to use it.
uvò
st
st
52
v Open the handset’s main menu.
Bluetooth
Known Devices
S55 Headset
[ Select the menu icon and confirm.
[ Select the menu item and confirm. The name of the
registered or detected Bluetooth headset is displayed.
Options
Delete Entry
Press the display key.
[ Select the menu item and confirm. The Bluetooth headset is de-registered and can no longer be detected by
the handset.
Making calls – enhanced functions
Step by Step
Number redial
The last 20 phone numbers dialed are saved in the redial
list. A phone number that was dialed several times is
only saved once.
If you tried to call a party from the handset’s telephone
directory, the name of the party is displayed in case of
number redial. For information on manual number redial, see Æ Page 42Æ Page 42.
Automatic redial
The phone number is automatically redialed ten times
at 20-second intervals. Speakerphone mode is automatically activated, the Speakerphone key flashes. The
function is deactivated after ten unsuccessful attempts
and when a call is made in the interim.
c Press the Talk key briefly. The redial list is displayed.
s t Select the required telephone number.
st
Options
Automatic Redial
Press the display key.
[ Select the menu item and confirm. Automatic redial is
activated.
either:
p
The user answers and you conduct the call.
or:
OFF
If you wish to cancel the function: press the Display key
or any key.
Deleting a redial entry or list
c Press the Talk key briefly. The redial list is displayed.
s t Select the required telephone number.
Options
Press the display key.
53
Making calls – enhanced functions
Step by Step
st
st
either:
[ Select the menu item and confirm. The telephone num-
Delete Entry
ber is deleted.
or:
[ Select the menu item and confirm. The redial list is de-
Delete All
leted.
a Press the on-hook key several times to end the operation.
Adding a telephone number to the redial list
During dial preparation, you can add a number from
your handset’s redial list to your phonebook.
c Press the Talk key briefly. The redial list is displayed.
s t Select the required telephone number.
Options
st
Copy to Directory
st
<New Entry>
Press the display key.
[ Select the menu item and confirm. The phonebook is
displayed.
[ Select the menu item and confirm. The following selection mask appears:
1 Phone (Mobile)
New Entry
08912345678
2 Phone (Office)
Copy number to:
3 Phone (Home)
äkl
Back
1
OK
2
3
u v Mark the icon of the required number type as which the
number should be inserted.
[ Confirm your entry.
s t o Enter the remaining contact information, such as the
first name and surname. For further information, see
Æ Page 61 and Æ Page 62.
54
Making calls – enhanced functions
Step by Step
System speed dialing
Your system administrator can save up to 1000 external
phone numbers as system speed dialing destinations in
your communication system. You can dial these speed
dialing destinations with a three-digit code (000 - 999).
Dialing a system speed dialing destination
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 7=Use speed
dialing?
[ Select the menu item and confirm. This function can
also be activated directly by entering the appropriate
code Æ Page 132.
o Enter the required code (3 digits, 000 - 999).
Note:
The saved speed dialing destinations and the associated codes can be obtained from the organizational unit responsible for administering the
communication system.
Dialing a system speed dialing destination with suffix-dialing or a DID number
System speed dialing destinations can be saved in your
communication system and then dialed by means of
suffix-dialing or DDIA. These speed dialing destinations
let you enter an additional suffix-dialing or DID number
up to five seconds after entering the three-digit service
code. If you do not make an entry within this timeframe,
the default suffix-dialing number, forexample, "0" for the
exchange, is dialed.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Service?
Call the system menu.
[ Select the menu item and confirm.
55
Making calls – enhanced functions
Step by Step
><
[ Select the menu item and confirm.
* 7=Use speed
dialing?
o Enter the required code (3 digits, 000 - 999).
o Within five seconds: Enter the suffix-dialing or DID number.
System speed dialing, individual
You can save up to ten external phone numbers as
speed dialing destinations for your handset in your communication system. These speed dialing destinations
are dialed using a 2-digit code (*0 to *9). Please note
that you may need to save an external code in front of
the phone number.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
Setting up an individual speed dialing destination
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 92=Change Speed
Dial?
[ Select the menu item and confirm.
Abb. dial no:
> Call the first destination.
> Call the next destination.
Mnu
><
Change entry?
Call the additional menu.
[ Select the menu item and confirm.
o Enter the external phone number (with external code).
Save
Save the settings.
a Press the on-hook key several times to end the operation.
56
Making calls – enhanced functions
Step by Step
Dialing an individual speed dialing destination
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 7=Use speed
dialing?
[ Select the menu item and confirm.
Abb. dial no:
* o Enter the code for the speed dialing destination.
System telephone directory
If the system administrator has entered a name for at
least one internal user or system speed dialing destination, then you can use the system telephone directory
for dialing purposes.
Calling the system telephone directory
c or d Press and hold down the Talk key or press the Speakerphone key.
Phonebk
Call the system telephone directory. The first entry appears.
If applicable:
><
1=intnl
[ If more than one telephone directory is configured: Select the menu item and confirm.
Finding an entry
o Enter the first letters of the name you are looking for.
The name search begins.
The search result becomes more precise as each letter
is entered, i.e. the number of names found is reduced.
> < Select the user you want.
Dialing the entry
[ Confirm your selection. The selected number is called.
57
Making calls – enhanced functions
Step by Step
Quitting the redial list
(( Press the display key.
Note:
Phone numbers dialed from the "System telephone directory" are not stored in the redial list.
Telephone database (LDAP)
If your company has an LDAP telephone database and
access to it is configured in your communication system, you can query it with your handset. This LDAP telephone database contain considerably more entries than
the phonebook of your communications system or the
phonebook of your handset. The LDAP telephone database is installed on an LDAP server. This telephone database is accessed over the LDAP Internet protocol
(Lightweight Directory Access Protocol).
This function can also be called by entering the code
Æ Page 132Æ Page 132.
Activating the LDAP telephone database
c or d Press and hold down the Talk key or press the Speakerphone key.
Phonebk
Press the display key.
If applicable:
><
2=LDAP
[ If more than one telephone directory is configured: Select the menu item and confirm.
Entering a name and finding an entry
You can now enter the name over the handset’s keypad.
Every key is programmed with several letters which are
called up by pressing the key once or several times. If
you want to enter e.g. an "r", you need to press the "7"
key three times.
o Enter the name you want to find (maximum 16 characters). Partial entries are accepted, forexample, "mei" for
Meier. The more characters entered, the more precise
the search result.
58
Making calls – enhanced functions
Step by Step
If configured, you can search for first and last names.
First and last names must be separated by a space. Do
this by pressing the "0" key. Partial entries are accepted,
forexample, "mei P" for "Meier Peter".
If applicable:
><
Delete Character?
><
Search?
[ If you wish to delete an incorrect letter entered by mistake: Select the menu item and confirm.
then:
[ Select the menu item and confirm. The system starts to
search for the entry. This can take a few seconds. The
entries found are then displayed.
Selecting an entry
either: If a single entry is found, it is displayed.
Call?
[ Select the menu item and confirm. The user will be
called.
or: If more than one entry is found, the first entry is displayed. A maximum of 50 hits can be displayed.
><
Scroll Next?
><
Scroll Previous?
><
Call?
[ If you wish to scroll forward: Select the menu item and
confirm.
[ If you wish to scroll backward: Select the menu item
and confirm.
[ Select the menu item and confirm. The user will be
called.
If no entries were found
If no entries were found, you can extend the search
range by deleting some of the characters entered.
><
Change search
string?
[ Select the menu item and confirm. You can now change
your search entry.
59
Making calls – enhanced functions
Step by Step
If too many entries were found
The hit list is not displayed in full if more than 50 entries
matching your search query were found. We recommend narrowing down the search by entering more
characters. However, even if you do not do this, you can
still display the entire hit list, select the required entry
and call the selected party.
either:
><
Change search
string?
><
Show results?
[ Select the menu item and confirm. You can now change
your search entry.
or:
60
[ Select the menu item and confirm. The hit list is displayed.
Making calls – enhanced functions
Step by Step
Handset phonebook
You can save contact information for frequent call partners in the phonebook. Once a phone number has been
saved in this way you no longer have to enter it in full
when you want to call someone. All you have to do is
select the required phonebook entry.
You can store in total up to 500 entries in the phonebook.
Gigaset QuickSyncÆ Page 124 Æ Page 124 is a software application for transferring data between your
cordless Gigaset phone and your PC. You can use it to
load data from your PC to your Gigaset via data cable or
Bluetooth and synchronize contacts with Microsoft Outlook, Microsoft Outlook Express, and contacts in Microsoft Windows Vista.
You can save the following contact information for every
entry in the phonebook:
Information
Explanation
First Name*,
Surname
A name must be entered in at least one of the fields. Each name
can contain up to 16 characters.
Phone (Home),
Phone (Mobile)*,
Phone (Office)*
A number must be entered in at least one of the fields. Each
number can contain up to 32 digits.
E-mail*
E-mail address with up to 60 characters. The special character
"@" can be inserted after pressing the asterisk key.
Anniversary
You can select either "On" or "Off". If "On" is selected:
• Anniversary (Date): Day/month/year, 8 digits*
• Anniversary (Time): Hour/minute, 4 digits, for reminder call
• Anniversary (Signal): Type of signaling, acoustic or visual
(time specification not necessary)
Caller Melody (VIP)
Mark an address book entry as a VIP (Very Important Person) by
assigning the entry a certain ringtone.
Caller Picture*
Displays a picture for an incoming call when CLIP is active.
Note: This function is not supported by the system and should
therefore not be used.
* = new for vCard format
61
Making calls – enhanced functions
Step by Step
Saving an entry
st
s Open the phonebook.
New Entry
[ Select the menu item and confirm. The input window
opens.
o Enter the relevant information, see above.
s t Jump to the next line.
... etc.
Functions for text input:
#
X
*
Save
Switches mode from abc to Abc, from Abc
to 123 and from 123 to abc
If predictive text is off:
press the key briefly.
If predictive text is on:
press and hold down the key.
Deletes the letter to the left of the cursor.
Opens the table of special characters.
Save the settings.
a Press the on-hook key several times to end the operation.
62
Making calls – enhanced functions
Step by Step
Changing the sequence of entries:
The phonebook entries are generally sorted in alphabetical order by surname. Spaces and digits have first priority here. If the phonebook only contains a subscriber’s
first name, this is listed instead of the surname in the
sequence.
The sort sequence is as follows:
1. Space
2. Digits (0 - 9)
3. Letters (alphabetical)
4. Other characters
If you want to change the sequence of entries in the alphabetical list, you could insert a space or a digit before
the first letter of the surname. These entries then move
to the beginning of the phonebook. Names with a star
in front of them are at the end of the phonebook.
Finding and dialing an entry
s Open the phonebook.
s t or o Browse to the required entry or enter the first letter of
the entry.
If necessary, press a key several times in succession to
enter the required letter.
either:
c Press the Talk key. The assigned phone number is dialed.
or:
st
Options
Display Number
Open the menu.
[ Select the menu item and confirm. The number is displayed.
o
Change or complete the phone number, forexample,
with DDIA.
c Press and hold down the Talk key.
63
Making calls – enhanced functions
Step by Step
Dialing an entry with the speed dialing digit
You can call up an entry, to which you assigned a speeddial number by pressing the speed-dial number, and dial
the assigned numberÆ Page 122 Æ Page 122.
o Press and hold down the required speed-dial number.
The assigned number is dialed.
Viewing an entry
s Open the phonebook.
s t or o Browse to the required entry or enter the first letter of
the entry.
If necessary, press a key several times in succession to
enter the required letter.
Show
Press the display key. The entry’s data is displayed.
[ Confirm to return to the list.
Changing an entry
s Open the phonebook.
s t or o Browse to the required entry or enter the first letter of
the entry.
If necessary, press a key several times in succession to
enter the required letter.
either:
Show
Press the display keys one after the other. The entry’s
data is displayed.
Edit
or:
st
Options
Edit Entry
Press the display key.
[ Select the menu item and confirm. The entry’s data is
displayed.
then:
o Enter changes.
st
64
Options
Save Entry
Press the display key.
[ Save the entry.
Making calls – enhanced functions
Step by Step
a Press the on-hook key several times to end the operation.
Deleting an entry or phonebook
s Open the phonebook.
s t Select the required entry.
Options
st
st
Press the display key.
either:
Delete Entry
[ Select the menu item and confirm. The telephone number is deleted.
or:
Delete List
[ Select the menu item and confirm. A security check
question appears.
Yes
Confirm the security check question. The phonebook is
deleted.
a Press the on-hook key several times to end the operation.
Displaying available memory
s Open the phonebook.
s t Select any entry.
st
Options
Available Memory
Press the display key.
[ Select the menu item and confirm. The amount of
memory used and available is displayed.
a Press the on-hook key several times to end the operation.
65
Making calls – enhanced functions
Step by Step
Send an entry or phonebook to a handset or
system
You can send individual entries or the entire phonebook
to other handsets or to the communications system.
To transfer the phonebook in vCard format via Bluetooth
see Æ Page 125Æ Page 125.
If your handset and the recipient’s handset have phone
numbers between 1 and 99, you can send or receive a
list or entry directly from one handset to the other. If the
handsets’ phone numbers start at 100, you must first
send the list or entry to the communication system. The
recipient can then use his or her handset to download
the list or entry from the communication system.
Restrictions when copying over the communication system
The entries in the handset’s phonebook are stored in
vCard format Æ Page 61. The communication system,
however, uses another format. This can cause loss of
phonebook entry information. The features that are new
for the vCard format are indicated by an asterisk (= new
for vCard format) in the table on Æ Page 61. The phone
numbers are not affected.
Sending a list/entry
s Open the phonebook.
s t Select the required entry.
Options
st
st
Press the display key.
either:
Copy All
[ Select the menu item and confirm.
or:
Copy Entry
[ Select the menu item and confirm.
then:
o Enter a phone no. The following phone numbers are
possible:
• 1... 98 – the list or entry is sent directly to the recipient’s handset.
• 00 – the list or entry is sent to the communication
system and can then can be downloaded by any
handset.
66
Making calls – enhanced functions
Step by Step
•
99 – The list or entry is sent to the communication
system and can then can only be downloaded by
your handset.
[ Confirm your entry. The list or entry is sent.
If a phone number from 1 to 98 was dialed, the list or
the entry is automatically received by the recipient’s
handset.
Loading a list or entry from the communication
system
Prerequisite: You sent an entry or list to the communication system by dialing the phone number 00 or 99.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Load list buffer?
[ Select the menu item and confirm. The handset starts
to load the list/entry.
a Press the on-hook key several times to end the operation.
Deleting a list or entry in the communication system
Prerequisite: A currently unused list or entry is saved on
the communication system.
If the handset with phone number 00 was used to send
the list or entry to the communication system, any
handset can be used to delete this list or entry. If the list
or entry was sent by the handset with the phone number 99, the list or entry can only be deleted by the handset that sent it.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Erase list buffer?
[ Select the menu item and confirm. The handset starts
to delete the list/entry.
a Press the on-hook key several times to end the operation.
67
Making calls – enhanced functions
Step by Step
Directed assignment of an MSN (multiple subscriber number)
Multiple subscriber numbers are numbers of an ISDN
multi-device connection. They are used for specific addressing of terminals, so for example a fax machine has
it’s own number. Before selecting an external connection, you can directly assign a configured multiple subscriber number. This then appears on the called party’s
display.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
c or d Press the Talk or Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 41=Temporary
MNS?
[ Select the menu item and confirm.
MSN no.111
o Enter the required multiple subscriber number.
111:
o Enter the required external phone number. The phone
number is dialed.
Making calls using identification
codes
In the case of calls you make to external partners, you
can enter and charge the call costs on the basis of individuals, customers, accounts and private calls,
forexample, by means of account codes. The account
code (ACCT) can contain up to 11 characters and is included in the data printout. The ACCT is only transferred
after a call has been completed. The ACCT can be entered before and during the external call.
This function can also be called by entering the code
Æ Page 132 Æ Page 132.
c or d Press the Talk or Speakerphone key.
Menu
><
68
Service?
Call the system menu.
[ Select the menu item and confirm.
Making calls – enhanced functions
Step by Step
><
* 60=
Account code?
[ Select the menu item and confirm.
Project Code:
o Enter the required account code (optional).
Save
Save the settings.
o Enter an external phone number. The phone number is
Please dial.
dialed.
Note:
If a call is transferred, the costs are still assigned
to the ACCT entered.
Using the handset as a second line
You can use your handset for an outgoing call as if it
were another line (temporary phone).
This function can also be called by entering the code
Æ Page 132Æ Page 132.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 508=Temporary
Phone?
[ Select the menu item and confirm.
Home Extn. no.:
o Enter the internal phone number for the relevant line.
o Enter the code (lock code) for the relevant line
PIN no:
<Name>
<Name>: ...
Æ Page 129Æ Page 129. The telephone code of the station should not be preset to 00000!
If there is no personal code for the relevant line, the system will prompt you to enter the code.
o Enter the required phone number. The phone number is
dialed.
The "Temporary phone" function is discontinued again
after the call is complete.
69
Making calls – enhanced functions
Step by Step
Deactivating the phone number display
Your service engineer can deactivate the display of your
phone number and name on the called party’s display
for external outgoing calls. You can also activate and deactivate the phone number display on your own handset yourself.
Deactivating the phone number display
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Call the system menu.
[ Select the menu item and confirm.
Suppress call ID?
Call ID suppressed
a Press the on-hook key several times to end the operation.
Activating the phone number display
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Restore caller ID?
Call ID restored
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Directed call transfer
You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
Another telephone rings.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
70
Service?
Call the system menu.
[ Select the menu item and confirm.
Making calls – enhanced functions
Step by Step
><
[ Select the menu item and confirm. The called user is
* 59=Pickup directed?
displayed.
Mnu
Call the additional menu.
either:
><
[ Select the menu item and confirm.
Accept call?
or:
Note:
If several users are called simultaneously, only
the first user called is displayed. However, you
can transfer by entering the phone number of
any of the users called.
><
[ Select the menu item and confirm.
Select
extension?
then:
p
Conduct the call.
Activating/deactivating do not disturb
You can block calls to your handset on a temporary basis, while still being able to make calls yourself. Internal
callers hear the busy tone, while external callers reach
another telephone defined by the service engineer (intercept position). Authorized internal callers automatically override the do not disturb after five seconds.
Activating do not disturb
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Do Not Disturb ON?
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Deactivating do not disturb
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
71
Making calls – enhanced functions
Step by Step
><
Do Not Disturb OFF?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Call charge display
After a call has ended, the display shows the connection charges for the current call as standard. If the costs
are to be displayed continuously during an outgoing call,
this function must be requested from the carrier.
Note:
If a call is transferred, the costs are assigned to
the telephone to which the call was transferred
from this point onwards.
You can check and display the call charges for your
phone number as a total for a period that can be set by
the service engineer.
First the call charges for the last charged call are displayed. The total call charges are displayed after five
seconds.
This function can also be called by entering the code
Æ Page 132 Æ Page 132.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 65=Show call charges?
[ Select the menu item and confirm.
72
a Press the on-hook key several times to end the operation.
Making calls – enhanced functions
Step by Step
Call trace
You can apply to your carrier for "call tracing" on malicious calls. An authorized extension is then in a position
to request the identification of the phone number.
This also works for 30 seconds after the malicious caller
has hung up. However, you should not hang up.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
p
Menu
You receive a malicious call.
Do not hang up.
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 84=Trace call?
[ Select the menu item and confirm. The caller is identified in the attendant console.
a Press the on-hook key several times to end the operation.
Entrance telephone
If the service engineer has set up an entrance telephone, you can speak to the door intercom and activate
the door opener from your handset.
If you are authorized to release a door, then a user can
open the door by entering a five-digit code (forexample,
by means of a DTMF transmitter or installed keypads).
Some of the functions described below can also be
called directly by entering the relevant code
Æ Page 132Æ Page 132.
Talking to a visitor by means of the door opener
equipment
Your handset rings.
either:
c Press the Talk key within 30 seconds. You are connected
immediately to the door opener.
or:
c If more than 30 seconds have passed: Press and hold
down the Talk key.
73
Making calls – enhanced functions
Step by Step
o Enter the internal phone number for the door opener.
You are connected to the door opener.
Using the handset to open the door opener during
a call
><
[ Select the menu item and confirm.
Open door?
Using the handset to open the door opener without
holding a conversation
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 61=Open door?
[ Select the menu item and confirm.
o Enter the internal phone number for the door opener.
The door is opened.
a Press the on-hook key several times to end the operation.
Activating the door release
This function only works if it has been configured by the
service engineer.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 89=Door release
ON?
[ Select the menu item and confirm.
o Follow the user guidance system from this point on-
wards. Enter the internal phone number of the door
opener, as well as the code and type of door release:
• 1=enable with ring,
• 2=enable w/o ring,
• 3=change password.
[ Confirm your entries.
a Press the on-hook key several times to end the operation.
74
Making calls – enhanced functions
Step by Step
Note:
Default code 00000. To change the code, confirm the "3=change password" option. Follow
the user guidance system.
Deactivating the door release
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 89=Door release
OFF?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
75
Making calls – enhanced functions
Step by Step
TDS telephone data service
You can use your handset to operate connected computers and their programs, forexample, access hotel
services or information systems.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 42=
Tel. data service?
[ Select the menu item and confirm.
TDS code:
# o Press the "#" key and enter the required code (0... 9).
The connected computer responds. The computer will
guide you through the data entry process. It will process your entries directly.
a Press the on-hook key several times to end the operation.
76
Making calls – enhanced functions
Step by Step
Activating control relays
The service engineer can set up a maximum of 4 control
relays that enable various equipment (forexample, door
opener) to be activated and deactivated.
It is possible to access a specific control relay. Depending on the configuration, the control relays can be
• activated and deactivated automatically, or
• activated and deactivated automatically on the basis
of a timer.
Prerequisite: The service engineer has set up at least
one switch.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
Activating a control relay
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 90=Control Relay
On?
[ Select the menu item and confirm.
o Follow the user guidance system from this point onwards. Enter the required switch code (1... 4).
a Press the on-hook key several times to end the operation.
Deactivating a control relay
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
#90=Control Relay
Off?
[ Select the menu item and confirm.
o Follow the user guidance system from this point onwards. Enter the required switch code (1... 4).
a Press the on-hook key several times to end the operation.
77
Making calls – enhanced functions
Step by Step
Sending a signal to the network
To enable ISDN-type services/ features to be started via
analog lines (forexample, call waiting when a line is
busy, three-way conference calls, etc.), you must send
a signal to the network before dialing the service code
and/or phone number.
This function can also be called by entering the code
Æ Page 132Æ Page 132.
p
Menu
You have an external connection.
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 51=Recall to Network?
[ Select the menu item and confirm.
o Enter the service code and/or the phone number.
External call forwarding with a
multiple subscriber number
If your communication system is connected to an ISDN
multiple device line, then you can forward all incoming
calls from the public network through your multiple subscriber number (MSN) to an external destination.
There are three types of forwarding:
• Calls are forwarded immediately (1=immediate call
forwarding).
• Calls are forwarded after a certain time (2=unanswered calls).
• Calls are only forwarded when the line is busy
(3=when busy).
Activating call forwarding to a "trunk"
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Trunk FWD on?
[ Select the menu item and confirm.
o [ Enter and confirm your own multiple subscriber number.
78
Making calls – enhanced functions
Step by Step
either:
><
[ Select the menu item and confirm.
1=immediate?
or:
><
2=on no answer?
><
3=on busy?
[ Select the menu item and confirm.
or:
[ Select the menu item and confirm.
then:
o Enter the phone number of the destination (without external code).
Save
Save the settings.
Deactivating call forwarding to a "trunk"
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Forward by Network
OFF?
[ Select the menu item and confirm.
o Follow the user guidance system from this point on-
wards (enter a multiple subscriber number or DID and
forwarding type).
[ Confirm your entries.
a Press the on-hook key several times to end the operation.
79
Making calls – enhanced functions
Step by Step
Using night service
In night service mode, forexample, during lunch breaks
or after office hours, all external calls are forwarded to a
particular internal telephone (night station). The night
station can be defined by the service engineer (= standard night service) or by you (= temporary night service). When night service is active, the night station assumes the function of the intercept station.
Activating night service
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Call the system menu.
[ Select the menu item and confirm.
Night answer on?
either:
><
[ Select the menu item and confirm.
*=default?
"Standard night service" is configured.
or:
o Enter an internal phone number.
Save
Save the settings.
"Temporary night service" is configured.
a Press the on-hook key several times to end the operation.
Deactivating night service
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
80
Night Service - OFF?
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Making calls – enhanced functions
Step by Step
Using dual-tone multifrequency
signaling
Your handset operates on the basis of digital information transmission. However, certain applications,
forexample, answering machines, can only be operated
using analog technology. For this you must send signals
using the dual-tone multifrequency signaling (DTMF)
process.
Depending on how your system is configured (automatic tone dialing on or off - to be configured by the service
engineer) you must first switch to DTMF dialing. This
means, forexample, that you can communicate with a
variety of voice storage systems.
You will find further details in the operating instructions
for the relevant applications.
Automatic tone dialing is not active
During a connection you must first switch to dual-tone
multifrequency signaling.
p
Menu
You are on a call.
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 53=Tone dialling?
[ Select the menu item and confirm.
o
Enter the numbers. All entries are sent as DTMF signals.
Automatic tone dialing is active
o
Enter the numbers. All entries are sent as DTMF signals.
81
Making calls – enhanced functions
Step by Step
Parking/activating calls
You can park up to ten calls (i.e. place them on hold) and
then reactivate them at other telephones in your communication system.
Park call
p
Menu
You are on a call you wish to park.
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 56=Park a call?
[ Select the menu item and confirm.
o Enter and note the parking position number (0... 9).
If the parking position number entered is already in use,
you must enter another one.
Picking up a specific parked call
Prerequisite:
One or more calls have been parked. Your handset is in
idle status.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
#56=Retrieve call?
[ Select the menu item and confirm.
o Enter the parking position number you have noted.
Note:
If a parked call is not picked up, it returns to the
station from which it was parked after a certain
time (= recall). The following appears on the display "Recalling: (phone no. or name)" or "Recalling from (phone no. or name)" .
82
Step by Step
Conducting calls – with multiple
users
Call waiting
You need to speak to a user in your communication system urgently, even though his line is busy. You can send
a call waiting signal during his call to let him know you
want to talk to him. The user either answers immediately or you will be automatically connected to him when
he has finished his call.
This function is only available if it has been configured
by the service engineer.
The user is busy. You want to use call waiting.
p
Wait until the message "Camp-on" appears on the display (ringing tone).
You receive a call waiting signal (second call)
You are still available to other callers, even though you
are on the telephone. During a call the call waiting feature informs you about a second call. You can answer
this second call during the call.
p
You are on a call and hear a call waiting signal.
If you want to answer the second call, you can either
place the first call on hold (the first caller waits) or end
the first call.
Placing the first call on hold and answering the second call
2ndCall
Answer the second call.
Talk to the second caller. The first caller waits. His call is
on hold. You can now:
• Toggle between the two callers (Æ Page 88) or
• Set up a conference Æ Page 89.
83
Step by Step
Ending the second call
either:
Menu
><
Quit and return?
Call the system menu.
[ Select the menu item and confirm.
or:
a Press the On-hook key. The following message appears
on the display: "Recalling". Your handset rings.
c Press the Talk key to talk to the first caller again.
Ending the first call.
a Press the On-hook key. The first call is ended. Your
handset rings.
c Press the Talk key and answer the second call.
Call waiting tone off/on
You can suppress the call waiting tone for external calls.
Deactivating the call waiting tone
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Waiting tone off?
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Activating the call waiting tone
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
84
Waiting tone on?
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Step by Step
Disabling/enabling automatic call
waiting
You can disable/ enable automatic call waiting signaling
for a second call during a telephone conversation.
Disabling the call waiting tone
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Call wait. term. off?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Enabling the call waiting tone
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
Call wait. term. on?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Override
You need to speak to an internal user urgently, even
though his line is busy. The "Override" function allows
you to interrupt the ongoing call to pass on a message.
This function is only available when the code has been
input and if it has been configured by the service engineer.
p
The user is busy.
* L 2 Call the function.
85
Step by Step
Override
o Enter the phone number of the busy user.
<Name>
The override is established. The user name or phone
number, to whom/which the call has been transferred,
is displayed.
Override is ended when you hang up the handset.
Note:
During override
• all users hear an override tone and everything that is said,
• all users see the following message on the
display "Override:....:”.
transferring a call
transferring a call means that you wish to hand over a
call you are conducting on your handset to another user.
Transferring
(without announcing the transfer)
p
Menu
><
Start transfer?
You can use this function to forward a call which you answered to another user.
Call the system menu.
[ Select the menu item and confirm.
The current call is placed "on-hold" so that the first user
waits.
o Enter the phone number of the user to whom the call is
to be transferred.
p
The number is dialed.
either:
a Press the On-hook key. The target user’s phone rings.
He picks up the call by lifting the handset.
or:
Menu
><
86
Transfer?
Call the system menu.
[ Select the menu item and confirm.
Step by Step
a Press the On-hook key. The target user’s phone rings.
He picks up the call by lifting the handset.
You receive a recall:
• immediately if you have made a mistake,
• 45 seconds after the transfer if the required user
does not answer.
If you do not answer recalls, another telephone defined
by the service engineer is called (intercept station).
Transferring
(with announcement of call transfer)
p
Menu
><
Start transfer?
You can use this function to forward a call which you answered to another user.
Call the system menu.
[ Select the menu item and confirm.
The current call is placed "on-hold" so that the first user
waits.
o Enter the phone number of the user to whom the call is
to be transferred.
p
The number is dialed. The user answers. You announce
the call presently on hold.
either:
a Press the On-hook key. The user answers the call.
or:
Menu
><
Transfer?
Call the system menu.
[ Select the menu item and confirm.
87
Step by Step
Placing a call on hold
You can interrupt a call temporarily if, forexample, you
want to talk to someone else in the room. The line is
placed "on hold" .
S or
p
Enquiry
You are on a call.
Press the R key or Display key. The current call is placed
"on hold", the user waits.
Resuming the call with the waiting user
either:
Menu
><
Return to held call?
Call the system menu.
[ Select the menu item and confirm.
You are reconnected to the partner.
or:
S Press the R key.
Toggling (switching between calls)
p
Menu
Enquiry
The Toggle function allows you to switch between two
users without allowing them to speak to each other directly. The two users can be either external or internal
users. You can also withdraw from the calls and connect
the two users with each other. You can also start a conference.
You are on a call.
Call the system menu.
Press the display key. The current call is placed "on
hold" , the user waits.
o Enter the phone number of the second user.
p
Toggle
The second user answers.
Press the Display key to switch between the two calls.
When you end a call, the two users are connected with
each other (not possible when both users are external).
88
Step by Step
Conducting a conference
You can connect up to 5 internal or external partners
with each other in a telephone conference. You can include up to 4 external users in the conference.
For information purposes, you will hear a warning tone
every 30 seconds during a conference call (can be disabled - ask your service engineer).
Setting up a conference
You decide to set up a conference while talking to a user.
p
Menu
><
Start conference?
You are on a call and wish to start a conference.
Call the system menu.
[ Select the menu item and confirm.
o Enter the phone number of the new user.
p
Menu
><
Conference?
The user is free and answers the phone. You announce
the conference.
Call the system menu.
[ Select the menu item and confirm.
You and your two partners are connected in a conference call.
Forming a conference
A conference has not yet been set up. However, you
are already connected to two users and are toggling between them. You now want to form a conference involving all partners.
p
Menu
><
Conference?
You are talking to one user.
Call the system menu.
[ Select the menu item and confirm.
You and your two partners are connected in a conference call.
89
Step by Step
Expanding a conference
You can expand an existing conference to include up to
five users.
p
Menu
><
Add party?
Call the system menu.
[ Select the menu item and confirm. Conference is
placed "on hold", the users wait.
o
p
Menu
><
You are connected with two or more partners in a conference call.
Conference?
Enter the phone number of the new user.
The user is free and answers the phone. You announce
the conference.
Call the system menu.
[ Select the menu item and confirm. The new user is included in the conference call.
Ending a conference
p
Menu
><
End conference?
You are connected with two or more partners in a conference call.
Call the system menu.
[ Select the menu item and confirm. The conference is
ended.
Leaving a conference
a Press the On-hook key. You leave the conference.
When one user leaves the conference, the other two
users remain connected.
Viewing the names of conference parties
As the convener of the conference, you can view the
names of all conference parties.
p
You are connected with two or more partners in a conference call.
Viewing the conference parties list
Mnu
><
90
View conf parties?
Call the additional menu.
[ Select the menu item and confirm. The first party is displayed.
Step by Step
> View other parties.
Closing the conference party list
Mnu
><
Exit list?
Call the additional menu.
[ Select the menu item and confirm. The conference party list is closed.
Disconnecting a party from the conference
As the convener of the conference, you can disconnect
users from the conference.
p
Menu
><
View conf parties?
You are connected with two or more partners in a conference call.
Call the system menu.
[ Select the menu item and confirm. The first party is displayed.
> Display the required party.
Mnu
><
Remove party?
Select the menu item and confirm.
[ Select the menu item and confirm. The relevant party is
disconnected from the conference.
Connecting parties
As the conference convener, you can leave the conference and thereby connect the other parties with each
other. If you were previously connected with two or
more parties, the other parties remain in a conference.
Otherwise, the remaining two users conduct a one-toone call.
p
Menu
><
Withdraw?
You are connected with two or more partners in a conference call.
Call the system menu.
[ Select the menu item and confirm. The first party is displayed.
a Press the On-hook key. You leave the conference; the
remaining parties are connected with each other.
91
Step by Step
Using the second call function
The second call is an incoming call that is signaled on
your handset during a call and can be queried by you
(forexample, Æ Page 83).
A second call can be answered in the following call
states:
• You are on a single call,
• You are on a consultation call,
• You are holding a conference,
• You are on a call which you intend to add to a conference,
• You are toggling between two partners.
Note:
A second call is not signaled on the Bluetooth
headset.
92
Group functions
Step by Step
Group functions
Activating/deactivating group calls
If this has been configured by the service engineer, you
belong to one or more groups of internal users who can
be reached by means of a hunt group or group call phone number. Calls are signaled on all telephones in the
group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call. Every user in the group can also remain
available under his own phone number.
You can leave and re-join specific groups or leave and rejoin all groups.
These functions can also be called directly by entering
the relevant code Æ Page 132Æ Page 132.
You belong to a hunt group or group call group
Use this function to leave or re-join the hunt group or
group.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
either:
><
Leave hunt group?
[ Select the menu item and confirm. You have now left
the hunt group or group.
or:
><
Join hunt group?
[ Select the menu item and confirm. You have now re-joined the hunt group or group.
then:
a Press the on-hook key several times to end the operation.
93
Group functions
Step by Step
You are a member of several groups
Leaving and re-joining individual groups
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
either:
Leave hunt group?
[
Select the menu item and confirm.
or:
><
Join hunt group?
[ Select the menu item and confirm.
then:
>
Group 1
Group 2
Mnu
Select the required group and call the additional menu.
either:
><
Leave hunt group?
[ Select the menu item and confirm. You have now left
the selected group.
or:
><
Join hunt group?
[ Select the menu item and confirm. You have now joined
the selected group.
then:
a Press the on-hook key several times to end the operation.
Leaving and re-joining all groups
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
either:
><
Leave hunt group?
[ Select the menu item and confirm.
or:
><
Join hunt group?
[ Select the menu item and confirm.
then:
Group 1
Group 2
94
The list of groups is displayed.
Group functions
Step by Step
# Press the hash key. You have now left all groups.
or:
* Press the star key. You have now joined all groups.
then:
a Press the on-hook key several times to end the operation.
95
Group functions
Step by Step
Ringing group on
You can have calls to your handset signaled acoustically
on up to five other telephones. The call is received by
the person who answers the call first.
Adding users to a group
First user
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 81=
Ringing group on?
[ Select the menu item and confirm.
Mnu
Add ext to group?
Call the additional menu.
[ Confirm.
o Enter the required internal phone number.
Save
Save the settings.
Other users:
Mnu
><
Add another ext?
Call the additional menu.
[ Select the menu item and confirm.
o Enter the required internal phone number.
Save
Save the settings.
a Press the on-hook key several times to end the operation.
Deleting users
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 81=
Ringing group on?
[ Select the menu item and confirm.
96
Group functions
Step by Step
<x> in group
The number of parties added is displayed.
Mnu
><
Display/Clear?
Call the additional menu.
[ Select the menu item and confirm. The first user added
is displayed.
> Scroll to the required user.
Mnu
><
Delete?
Call the additional menu.
[ Select the menu item and confirm. The addition of the
first user is cleared.
a Press the on-hook key several times to end the operation.
97
Group functions
Step by Step
UCD (Universal Call Distribution)
This function enables calls to be distributed in a team.
An incoming call is always delivered to the team member who has been idle longest. Team members can also
work in separate rooms, forexample, on the company’s
premises and at a teleworking station. The teams (call
distribution groups) and team members are set up by
the service engineer.
Logging on/off
You must log on and off at the system when you start/
finish work.
Logging on
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
* 401=Log on?
[ Select the menu item and confirm.
o Enter your identifier number (assigned by the service
engineer).
a Press the on-hook key several times to end the operation.
Logging off
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
#401=Log off?
[ Select the menu item and confirm.
98
a Press the on-hook key several times to end the operation.
Group functions
Step by Step
Logging on/off temporarily
You can log on or off at the system temporarily,
forexample, during break times.
Logging on
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
* 402=Log on?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Logging off
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
#402=Not available?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
99
Group functions
Step by Step
Wrap-up time
If you need more time than the actual call lasts, you can
request/activate a wrap-up time for the last call. This
can be a fixed length of time or, alternatively, you must
deactivate the wrap-up time yourself (log back on).
Requesting time
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
* 403=
Work on?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Logging back on
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
#403=
Work off?
[ Select the menu item and confirm.
100
a Press the on-hook key several times to end the operation.
Group functions
Step by Step
UCD night service
UCD night service is a separate night service for call distribution. It is not affected by the system night service.
All incoming calls are forwarded to a special call distribution destination.
Night destination on
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
* 404=UCD night on?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Night destination off
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
UCD Menu?
[ Select the menu item and confirm.
><
#404=UCD night off?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Checking the number of waiting calls
You can check the number of waiting calls for the group.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Service?
Call the system menu.
[ Select the menu item and confirm.
101
Group functions
Step by Step
><
UCD Menu?
[ Select the menu item and confirm.
><
* 405=Calls in
queue?
[ Select the menu item and confirm.
102
a Press the on-hook key several times to end the operation.
Group functions
Step by Step
Mulap group (Multiple Line Application)
If your handset’s line belongs to a Mulap group (Multiple
Line Application), then you can
• answer calls for the group (press the Talk key in
group calls)
• make external telephone calls under the group phone number (the group phone number is stored in the
called party’s caller list, forexample)
• activate and deactivate the group call function for
your handset’s line
• forward the lines of the Mulap group to internal or
external destinations
Activating/deactivating group calls
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
More functions?
[ Select the menu item and confirm.
><
#85=Leave hunt
group?
either:
[ Select the menu item and confirm.
or:
><
* 85=Join hunt
group?
[ Select the menu item and confirm.
then:
a Press the on-hook key several times to end the operation.
Forwarding a Mulap line
You can immediately forward internal and/or external
calls to your lines to different internal or external telephones (destinations) (external destinations are also
possible if the system is configured accordingly).
If you activate call forwarding for a line, this shall apply
to all line keys of your group for this line.
103
Group functions
Step by Step
Forwarding on
c or d Press and hold down the Talk key or press the Speakerphone
key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
More functions:
[ Select the menu item and confirm.
><
* 501=Forward Line:
ON?
[ Select the menu item and confirm.
o Enter a line number.
either:
><
[ Select the menu item and confirm.
1=all calls?
or:
><
[ Select the menu item and confirm.
2=external calls
only?
or:
><
3=internal calls only?
[ Select the menu item and confirm.
o Enter the destination number.
Save
Save the settings.
a Press the on-hook key several times to end the operation.
Forwarding off
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
More functions:
[ Select the menu item and confirm.
><
#501=Forward Line:
Off?
[ Select the menu item and confirm.
o Enter a line number.
a Press the on-hook key several times to end the operation.
104
Message functions
Step by Step
Message functions
The message functions enable you to react to voice
mail/ call back services of the communication system or
of other users or to initiate information features yourself.
Leaving a message/advisory message
A number of advisory messages are stored in your communication system that can be automatically sent to the
caller when an internal call is not answered (in the case
of handsets and telephones with display). These advisory messages can be selected and supplemented in
part by you:
0 = Will return at:
1 = On vacation until:
2 = I am out until:
3 = Out all day
4 = Out to lunch
5 = Not available
6 = Home phone:
7 = Contact:
8 = Avail at:
9 = Am in room:
These advisory messages are standard texts and may
have been changed in your communication system.
Activating an advisory message
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Call the system menu.
[ Select the menu item and confirm.
Advisory msg. on?
either:
><
0 = Will return at:
1 = On vacation until:
[ Select the required advisory message.
If necessary. o Expand the message as necessary.
Save
Save the settings.
or:
><
Enter message text
[ Select the menu item and confirm.
105
Message functions
Step by Step
o Enter the required advisory message.
Typing errors can be corrected: activate delete mode by
double-clicking the hash key and then use the hash key
to delete a character.
Note:
Forexample, if you want to enter the third character on a key: press the relevant key three times
in succession.
Save
Save the message.
a Press the on-hook key several times to end the operation.
Deactivating an advisory message
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
106
Absence Text OFF?
Call the system menu.
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Message functions
Step by Step
Sending/calling text messages
You can send short messages to individual internal users or to groups of internal users. These must have a
handset or telephone with display.
These text messages can be selected and supplemented in part by you:
0 = Please callback
1 = Someone is waiting
2 = Appointment
3 = Urgent call
4 = Do not disturb
5 = FAX waiting
6 = Dictation please
7 = Please make copies
8 = Please make coffee
9 = Ready to depart
These text messages are standard texts and may have
been changed in your communication system.
Send a text message
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Call the system menu.
Send Message?
[ Select the menu item and confirm.
Message to:
o Enter the phone number for the required internal user
or the group.
either:
><
0 = Please callback
1 = Someone is wait-
[ Select the required advisory message.
or:
><
Enter message text
[ Select the menu item and confirm.
o Enter the required text message.
Typing errors can be corrected: activate delete mode by
double-clicking the hash key and then use the hash key
to delete a character.
107
Message functions
Step by Step
Note:
Forexample, if you want to enter the third character on a key: press the relevant key three times
in succession.
then:
Send
Press the display key.
a Press the on-hook key several times to end the operation.
Opening an incoming text message
An advisory message appears and the message key
flashes when one or more text messages have been received for you. The date and time of incoming text messages are based on your communication system’s
clock.
f Press the "message list" key.
Msg. from:
...
><
Text
Mnu
Call the additional menu.
[ Select the menu item and confirm. The text message is
displayed.
a Press the on-hook key several times to end the operation.
108
Message functions
Step by Step
Answering a message or voice-mail
message
An advisory message appears and the message key
flashes when one or more information messages or
voice mails have been received for you.
Viewing a new message
either:
f Press the message key.
or:
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Display Messages?
Call the system menu.
[ Select the menu item and confirm.
> [ Select the required message and confirm your selection.
then:
Msg. from:
...
><
Text?
Mnu
[ Select the menu item and confirm.
Mnu
><
Time/date sent?
Call the additional menu.
Call the additional menu.
[ Select the menu item and confirm. The time of the
message is displayed.
either:
Mnu
><
Call Sender?
Call the additional menu.
[ Select the menu item and confirm. You call back the
sender.
or:
><
Delete?
[ Select the menu item and confirm. The entry is deleted.
then:
a Press the on-hook key several times to end the operation.
109
Message functions
Step by Step
Checking for a new voice-mail message
either:
f Press the message key.
or:
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Display Messages?
Call the system menu.
[ Select the menu item and confirm.
o Follow the user guidance system from this point onwards.
a Press the on-hook key several times to end the operation.
Checking for an old text message
Old messages that have not been deleted cannot be
displayed using the message key f. To call these messages, proceed as follows:
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
>
Display Messages?
Msg. from:
...
Call the system menu.
[ Select the menu item and confirm.
Mnu
Select the required message and call the additional
menu.
><
Text?
[ Select the menu item and confirm.
><
<Text>
Mnu
Time/date sent?
[ Select the menu item and confirm. The time of the
Call the additional menu.
message is displayed.
><
at: ...
Mnu
Call the additional menu.
either:
><
110
Call Sender?
[ Select the menu item and confirm. You call back the
sender.
Message functions
Step by Step
or:
><
Delete?
[ Select the menu item and confirm. The entry is deleted.
then:
a Press the on-hook key several times to end the operation.
Caller list
If you are unable to answer an external and/or internal
call, this call request is stored in a caller list. If you belong to a hunt group or group call group, these call requests are also stored.
Your handset can store up to 10 calls in chronological order. Every call is given a timestamp. The display starts
with the latest call request still not called. When several
calls are received from one caller, the number of calls is
shown.
During a call, you can save the other caller’s phone number to your caller list.
Note:
If the service engineer has made the appropriate configuration, the phone numbers for all external answered calls are automatically saved.
Selecting a call request
u Press INT key.
><
Caller lists
[ Select the menu item and confirm. The caller lists for
missed and answered calls are displayed.
> Select a call request.
Calling back a caller
> c Select the station and press the talk key. The connection is set up.
111
Message functions
Step by Step
Note:
If a connection is established, the user is automatically deleted from the caller list. Call requests for groups (hunt group/group call) are
also deleted if a member of the group has set up
the connection.
If the "Save number?" option is not displayed, all
external incoming calls are automatically saved.
Adding a caller to the caller list
p
Menu
><
Save number?
During a call, you can save the other party’s phone number in your caller list, forexample, to remind you to call
again later.
Call the system menu.
[ Select the menu item and confirm. The caller’s phone
number is saved.
Deleting a caller from the caller list
u Press INT key.
><
Caller lists
[ Select the menu item and confirm. The caller lists for
missed and answered calls are displayed.
> Select caller list.
> [ Select station.
Delete entry
112
[ Select the menu item and confirm. The entry is deleted.
a Press the On-hook key to end the operation.
Additional functions
Step by Step
Additional functions
Handset alarm clock
When the alarm clock is activated, it rings every day or
every day from Monday to Friday at the set time. The
alarm clock is deactivated during automatic number redial.
Note:
The alarm will only sound with the set melody if
the handset is in idle status. During a call the
alarm is signaled only by a short tone.
Prerequisite: The date and time must be set.
Setting the alarm
The handset is in idle status.
uvì
v Open the handset’s main menu.
Alarm Clock
[ Select the menu icon and confirm. The input mask for
setting the alarm is displayed.
1 Alarm activation: On/Off
1
2
3
4
5
2 Time in format [HH:MM],
forexample, 19:05 = 1905
Alarm Clock
Activation
On g
Time:
[HH:MM]
How often:
f Daily
Volume:
f
f
Melody:
Circles
3 Alarm rings every day or only
Monday - Friday
g
Back
Save
u v Define settings.
4 Volume can be set to five different levels + crescendo
ring
5 Melodies can be set
s Move the cursor down one line.
o Enter the time.
s Move the cursor down one line.
... etc.
Save
Save the settings.
¼ The alarm clock is activated.
113
Additional functions
Step by Step
a Press the on-hook key several times to end the operation.
Deactivating an alarm/repeating after a pause
The alarm rings for 60 seconds. The following appears
on the display: ì. If you do not press anything, the
alarm repeats after five minutes and then deactivates.
During the alarm:
either:
Press the display key. The alarm deactivates.
Off
or:
Snooze
114
Press the display key or any key. The alarm deactivates
and is repeated after five minutes. The alarm is repeated twice and then permanently deactivated.
Additional functions
Step by Step
Headset appointment function
You can arrange your handset to remind you up to five
appointments. The handset must be in idle status at
the time of the appointment reminder. The appointment reminder function is deactivated during automatic
number redial. The date and time must be set.
Saving an appointment
The handset is in idle status.
u v á Organizer
s t Calendar
v Open the handset’s main menu.
[ Select the menu icon and confirm.
[ Select the menu item and confirm. The current month’s
calendar is displayed with the current day marked.
u v [ Select and confirm the required day for the new ap-
pointment reminder. The input mask for entering a new
appointment reminder appears.
st
<New Entry>
uv
Activation < On >
[ Select and confirm the menu item or select an existing
appointment entry. The "New Entry" option only appears
if an appointment entry already exists.
Define settings.
s Move the cursor down one line.
Date
o Enter the date, forexample. 11th November = 1111.
s Move the cursor down one line.
Time
o Enter the time, forexample, 19:05 = 1905.
s Move the cursor down one line.
Text
o Enter the name for the appointment reminder.
X If applicable, delete the old text.
uv
s Move the cursor down one line.
Signal
Set the melody for appointment signaling.
Save
Save the settings.
The appointment reminder function is activated. If the
appointment is ticked, it is active.
115
Additional functions
Step by Step
a Press the on-hook key several times to end the operation.
Confirming an appointment reminder call
An appointment reminder call is signaled in the same
way as an incoming call.
Press the display key during the appointment reminder
call.
Off
If you do not confirm the appointment reminder call, it
will be stored in a missed dates list.
Deactivating an appointment reminder
The handset is in idle status.
v Open the handset’s main menu.
u v á Organizer
s t Calendar
[ Select the menu icon and confirm.
[ Select the menu item and confirm. The calendar for the
current month is displayed.
u v [ Select and confirm the required day with at least one
available appointment. The list of appointments is displayed.
st
st
<New Entry>
09:15 Meeting
18:00 Date
Select the appointment reminder that you want to deactivate.
Options
Deactivate
Call the additional menu.
[ Select the menu item and confirm. The appointment reminder marked is deactivated. (not ticked).
Save
Save setting.
a Press the on-hook key several times to end the operation.
116
Additional functions
Step by Step
Deleting an appointment
The handset is in idle status.
u v á Organizer
s t Calendar
v Open the handset’s main menu.
[ Select the menu icon and confirm.
[ Select the menu item and confirm. The calendar for the
current month is displayed.
u v [ Select and confirm the required day. The list of appointments is displayed.
st
st
<New Entry>
09:15 Meeting
18:00 Date
[ Select the appointment reminder that you want to delete.
Options
Delete Entry
Call the additional menu.
[ Select the menu item and confirm. The appointment is
deleted.
a Press the on-hook key several times to end the operation.
Displaying an unconfirmed appointment
If you do not confirm an appointment call, the icon
and the number of new entries are displayed on the
screen. This unconfirmed appointment must also be
saved in a missed dates list.
u v á Organizer
s t Missed Alarms
v Open the handset’s main menu.
[ Select the menu icon and confirm.
[ Select the menu item and confirm. The date and time
of the unconfirmed appointment are displayed. If there
are 10 entries saved in the list, the oldest entry is deleted with the next appointment call.
Delete
Manually delete the entry from the list.
117
Additional functions
Step by Step
System appointment function
You can use your handset to enter a single appointment
for the next 24 hours or an appointment that recurs on
a daily basis.
When the appointment is due, your handset rings for
approx. 20 seconds to remind you of your appointment.
The entered appointment appears on the display. This
appointment call is deleted when you confirm it. Alternatively it is deleted automatically after it has been repeated 5 times at one-minute intervals.
This function can also be called by entering the code
Æ Page 132.
Saving an appointment
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 46=Timed reminder
on??
[ Select the menu item and confirm.
Remind at (HHMM):
o Enter the required time.
Note the required data format: Appointment at
(HHMM); HH = two-digit hour setting mm = minutes,
two digits For example: 0905 for 9.05 (= 9.05 a.m.) or
1430 for 14.30 (= 2.30 p.m.).
either:
><
One time only?
[ Select the menu item.
or:
><
Daily?
[ Select the menu item and confirm.
then:
Save
Save the settings.
a Press the on-hook key several times to end the operation.
118
Additional functions
Step by Step
Deleting/ checking entered appointments
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
#46=Timed reminder
off?
[ Select the menu item and confirm.
Reminder at ...
Mnu
Call the additional menu.
either:
><
Delete?
[ Select the menu item and confirm.
or:
><
End?
[ Select the menu item and confirm.
a Press the on-hook key several times to end the operation.
Confirming an appointment
The handset rings and the appointment is displayed.
c Press the Talk key.
a Press the On-hook key. The appointment is confirmed.
119
Additional functions
Step by Step
Selecting a base
If your handset is registered at multiple bases, then you
can set a specific base or the base with the best reception as the base to be used. The handset then switches
automatically to this base.
You can change the base name that is displayed on the
handset at any time.
uvÏ
st
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Registration
[ Select the menu item and confirm.
Select Base
[ Select the menu item and confirm.
Base 1
...
Best Base
[ Select the required base and confirm. The selected
base is ticked.
• Base 1 - 4: Selecting base n defines one specific HiPath cordless system where the handset is registered.
• Best Base: If the handset is registered at multiple
cordless systems, it automatically switches to one
of these systems when it enters the relevant range.
For example: The handset is registered at the Gigaset home base as well as at the cordless system in
the company.
Changing the name of the base station
You can change the base station name that is displayed
in idle status.
Name
Press the display key.
X Delete text.
o and if necessary. X
Enter the required text and correct individual characters
as necessary using the "Delete" Display key.
Save the settings.
a Press the on-hook key several times to end the operation.
Save
The new base station name is now displayed in idle status.
120
Additional functions
Step by Step
The cordless system overwrites the "base name" display info as soon as an incoming or outgoing call is
made. In this case, the name of the base station only reappears after the handset has been switched off and
back on again.
Setting the base
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
You can define individual settings of your system with
your handset depending on the configuration of your
system.
uvÏ
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
System
[ Select the menu item and confirm.
Base Reset
[ Select the menu item and confirm.
> < [ Select the required menu item and confirm.
121
Additional functions
Step by Step
Speed dialing
As number can be assigned to the number keys Q
and 2 to O. The number is then dialed by pressing the key.
Configuring speed dialing
Q, 2 to O Press the required number key briefly.
QuickDial
Edit
If a function has not already been assigned to the key, a
new number can be assigned to the key.
Press the display key.
or If this key is already programmed with a function, it appears on the left display key.
Press the display key.
s t [ Select the required phone number and confirm.
Dial a phone number
Q, 2 to O Press and hold down the number key programmed
with the required number. The phone number is dialed.
If the number key is not programmed with a number,
the list to select a number appears.
122
Additional functions
Step by Step
Speed access to functions
You can program both display keys with functions. The
function is launched by pressing the key.
Configuring speed access
?
Press and hold down the required display key.
A list of functions that can be programmed on the key
is displayed. The following functions are available for selection:
• INT
• Alarm Clock
• Calendar
• Bluetooth
• Redial
Call the function
?
Press the required display key briefly.
The function launches.
123
Additional functions
Step by Step
Data communication with the PC
So that your handset can communicate with your PC,
you must install the "Gigaset QuickSync" application on
your PC (download for free at www.gigaset.com/
gigasets790).
Once you have installed "Gigaset Quick-Sync" you can
connect the handset to your PC via Bluetooth
Æ Page 125 or a USB data cableÆ Page 18.
If you want to use the Bluetooth connection on your PC,
your PC must have a corresponding dongle.
transferring data
Launch the "Gigaset QuickSync" application. Now you
can:
• Synchronize your handset’s address book with Outlook,
• Transfer CLIP images (BMP, JPG, GIF) from the computer to the handset,
• Transfer images (BMP, JPG, GIF) as a screensaver
from the computer to the handset.
• Transfer sounds (ringtone melodies) from the PC to
the handset.
Data transfer is shown on the display during data transfer between the handset and PC. No inputs are possible
via the keyboard when this operation is active and incoming calls are ignored.
Note:
If the USB data cable is connected, is not possible to establish a Bluetooth connection. If a USB
data cable is connected during an established
Bluetooth connection, the Bluetooth connection
is interrupted.
124
Additional functions
Step by Step
Bluetooth interface
If you have installed a Bluetooth interface on your PC,
you can also communicate with the PC application via
the Bluetooth interface on your handset.
Attention:
A Bluetooth connection can be tapped.
To transfer phonebook data between handsets or to the
system without Bluetooth, see Æ Page 66.
To connect a Bluetooth headset, see Æ Page 50.
Phonebook transfer
Prerequisite: The Bluetooth interface on the other
handset Æ Page 127 must be active.
If the Bluetooth connection is not yet established between the handsets, perform the following steps:
On your handset
uvò
st
v Open the handset’s main menu.
[ Select the menu icon and confirm.
Bluetooth
Search Data Device
[ Select the menu item and confirm. The handset searches for Bluetooth-enabled devices. This can take several
minutes. If devices are found, these are displayed as a
list.
s t Select the required device, for example, the other handset.
st
st
Options
Press the display key.
Trust Device
[ Select the menu item and confirm.
agreed PIN:
[ Enter the Bluetooth PIN and confirm (default: 0000).
The device is recorded in the list of known devices.
125
Additional functions
Step by Step
On the other device
st
st
[ Enter and confirm the same Bluetooth PIN within a few
agreed PIN:
seconds (default: 0000). If you were not fast enough,
repeat the previous steps.
[ Confirm the prompt.
Add to
Known Device
list?
The Bluetooth connection is set up. Both devices can
now transfer data to each other in vCard format.
transferring data
s Open the phonebook.
s t Select the entry.
Options
st
Press the display key.
Copy Entry
st
[ Select the menu item and confirm.
Copy All
[ Select the menu item and confirm.
st
vCard via Bluetooth:
[ Select the menu item and confirm.
Trusted Devices
...
[ Select and confirm the target device or handset. The
st
or
vCard data is sent to the target device.
Now follow the instructions on your handset display.
126
Additional functions
Step by Step
Deactivating the Bluetooth interface
If you are not using the Bluetooth interface for an extended period, deactivate it. This increases your handset’s standby time.
uvò
st
v Open the handset’s main menu.
Bluetooth
Activation ³
[ Select the menu icon and confirm.
[ Select the menu item and confirm.
The active Bluetooth function is ticked.
Confirm to reactivate it.
127
Telephone blocking
Step by Step
Telephone blocking
Handset telephone lock
Note:
Can be set only when the menu item is visible. To
change see Æ Page 35.
You can protect your handset against unauthorized access by entering a 4-digit numerical code to lock it.
The PIN is preset to "0000" (default). The handset does
not prompt for a PIN in this setting. As soon as you have
changed the PIN you will need to enter it when you turn
on the handset.
Enter the value "0000" again to deactivate the PIN.
Attention:
If you have forgotten your PIN, please contact
Siemens Service. The PIN will be reset at your
own expense.
Entering a new PIN
uvÏ
st
st
st
v Open the handset’s main menu.
Settings
[ Select the menu icon and confirm.
Audio Settings
[ Select the menu item and confirm.
System
[ Select the menu item and confirm.
Handset PIN
[ Select the menu item and confirm.
o
Enter the old PIN. If a PIN has not yet been set, then enter "0000".
o
Enter the new PIN.
o
Repeat the new PIN.
s Move the cursor down one line.
[ Confirm your entries.
a Press the on-hook key several times to end the operation.
128
Telephone blocking
Step by Step
Battery charging when PIN lock active
If the handset has deactivated because the batteries
are flat, it automatically activates when you place it in
the charging shell. The charging operation starts. If you
have already set a PIN, you must enter it so that the
handset can receive calls.
Telephone lock code programming
You can protect your handset against unauthorized access (thereby safeguarding personal data) by entering a
5-digit code to lock and unlock it.
To change a code, first enter the old code and then key
in the new code twice.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
* 93=Change PIN?
[ Select the menu item and confirm.
o Enter the old code (5 digits, default "00000").
o Enter the new PIN, forexample, 11111 (5 digits).
o Repeat the new PIN.
a Press the on-hook key several times to end the operation.
Note:
If you have forgotten your PIN, contact your service engineer for help. He will be able to reset
your PIN to.
It is also possible to open your handset from a
central station, forexample, from the attendant
terminal.
129
Telephone blocking
Step by Step
Locking/unlocking handset
You can lock your handset to prevent external dialing
and programming, thereby preventing unauthorized use
in your absence, forexample.
Prerequisite: You have defined a personal code or use
the default code "00000".
Lock handset
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Changeover on?
Call the system menu.
[ Select the menu item and confirm.
o Enter the PIN code (5 digits, default "00000").
a Press the on-hook key several times to end the operation.
Note:
Even though it is locked, you can still use your
handset to answer external calls and make internal calls. When an external connection is established, the following message appears on the
display "Telephone Lock Active".
Your handset can also be locked from a central
station (Æ Page 129).
Unlock handset
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
><
Changeover off?
Call the system menu.
[ Select the menu item and confirm.
o
Enter the PIN code (5 digits, default "00000").
a Press the on-hook key several times to end the operation.
130
Telephone blocking
Step by Step
Central telephone lock/locking/
unlocking other handsets
If you have the appropriate authorization, you can lock
and unlock other handsets to prevent unauthorized use.
If the user has locked his handset and has forgotten the
individual password he has set, you can unlock the
phone again using this function.
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
><
Service?
[ Select the menu item and confirm.
><
More functions?
[ Select the menu item and confirm.
><
* 943=Telephone
Lock?
[ Select the menu item and confirm.
o Enter a user’s phone number.
either:
* Lock handset. The following appears on the display:
"Telephone locked".
or:
# Unlock handset. The following appears on the display:
"Telephone unlocked".
131
System functions
Step by Step
System functions
The system functions can be called up via the menu or
directly by entering codes.
Calling functions via the menu
c or d Press and hold down the Talk key or press the Speakerphone key.
Menu
Call the system menu.
either:
><
[ Select and confirm the function.
Suppress call ID?
or:
><
Service?
[ Select the menu item and confirm.
><
* 41=Temporary
MNS?
[ Select and confirm the function.
or:
><
Service?
[ Select the menu item and confirm.
><
More functions?
[ Select the menu item and confirm.
><
#58=View callbacks?
[ Select and confirm the function.
a Press the on-hook key several times to end the operation.
Calling functions via codes
c or d Press and hold down the Talk key or press the Speakerphone
key.
either:
* o Enter code according to table Æ Page 133.
or:
# o Enter code according to table Æ Page 133.
then:
a Press the on-hook key several times to end the operation.
132
System functions
Functions and codes
Functions
Codes
Automatic call wait.term.on
* 490
Automatic call wait.trm.off
Waiting tone off
Waiting tone on
Call waiting
Caller list
- Call
- Save phone number
Advisory msg. on
Advisory msg. off
DND on
DND off
UCD:
- Log on
- Log off
- Work on
- Work off
- Available
- Not available
- UCD night on
- UCD night off
- No. of calls
Override (authorized telephone only)
Call forwarding for MULAP on
Call forwarding for MULAP off
Speaker calling
Call trace
# 490
* 87
# 87
* 55
# 82
* 82
* 69
# 69
* 97
# 97
* 401
# 401
* 403
# 403
* 402
# 402
* 404
# 404
* 405
* 62
* 501
# 501
* 80
* 84
133
System functions
Functions
Codes
Flex Call
* 508
Messages
- Send
- View sent message
Conference:
- on
- off
Call Charge Display
Use speed dialing
Change Speed Dial
Toggle
Tone dialing
Night Service ON
Night Service OFF
Park
– Park call
– Retrieve call
Account code
Callback
View callbacks
Suppress phone number
Temporary phone number (MSN)
Restore phone number
Ringing group on
Ringing group off
Hunt group/join hunt group
Hunt group/leave hunt group
Control Relay On
Control Relay Off
134
* 68
# 68
*3
#3
* 65
*7
* 92
*2
* 53
* 44
# 44
* 56
# 56
* 60
* 58
# 58
* 86
* 41
# 86
* 81
# 81
* 85
# 85
* 90
# 90
System functions
Functions
Codes
Change PIN
* 93
Recall to Network (flash)
Language selection
Changeover on
Changeover off
Directory (system, LDAP)
Tel. data service
Timed reminder on
Timed reminder off
Door release ON
Door release OFF
Door opener
Pickup group
Pickup, directed
Forwarding on
Forwarding off
Trunk FWD on
Trunk FWD off
Forwarding after timeout off
FWD-VAR-RNA-BOTH on
Telephone Lock
Return to held call
* 51
* 48
* 66
# 66
* 54
* 42
* 46
# 46
* 89
# 89
*61
* 57
* 59
*1
#1
* 64
# 64
# 495
* 495
* 943
*0
135
Appendix
Appendix
Troubleshooting
Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions
should be reported to the relevant service personnel.
Error
Possible cause
Remedy
No display.
Handset is not
switched on.
Press the On-hook key
until confirmation is
received.
Batteries are empty.
Charge or replace the
batteries.
You cannot dial a
phone number.
Handset is locked.
Unlock handset.
No reaction to keystroke.
Keypad lock activated.
Press the hash key until
confirmation is received.
The key is stuck.
Release the key.
De-crescendo tone
sequence during
input.
An incorrect entry was Repeat key sequence
made.
while watching the display; where applicable,
consult the operating
manual.
The line "Base n"
flashes (n= 1 - 4).
The handset is outside Come closer to the base
the base radio range;
radio range, change your
radio signals too weak. position.
Handset is not registered.
Register handset.
Intervals between syn- Switch off the handset
chronization attempts and switch it back on
are too long.
again.
No ringtone on the
handset.
Ringer is deactivated.
Activate ringer.
"Do Not Disturb" is acti- Deactivate "Do Not Disvated.
turb".
Nothing audible during a call.
136
The "R key" was
pressed – the microphone and the earpiece inset are muted.
Press the "Delete" display key to re-activate
the microphone and the
earpiece inset.
Appendix
Error
Possible cause
Remedy
The following appears Communication sysimmediately after the tem is being used by
Talk key is pressed:
other users.
Connect.
No dial tone available;
no calls can be made.
Repeat call later.
The following,
Handset is blocked.
forexample, appears:
Base 1
Outgoing and incoming calls and activation/
deactivation are not
possible.
Remove the batteries
from the handset and
then re-insert them. Proceed as when loading
batteries for first time
Æ Page 16.
The following appears: Maximum input time
Time exceeded
was exceeded.
Avoid long pauses
between keystrokes.
The On-hook key was
not pressed.
Press the On-hook key.
The following appears: The communication
Please try later
system is overloaded.
Wait and try again later.
The following appears: Function is currently
Currently not acces- not available.
sible
Wait and try again later.
The following appears:
Not possible
or:
Incorrect input
or:
Nothing stored
No connection available under the phone
number dialed.
Enter the phone number
correctly or call the
attendant console.
Speed-dial number not
available, appointment
entered incorrectly,
entry blocked or not
allowed, prerequisite
not fulfilled
(forexample, if there is
no second partner for
toggling), number
dialed was incomplete.
Correct your input,
select a permitted
option, enter the phone
number in full.
The following appears: Blocked function was
Not authorized
called.
Apply to the relevant service personnel for the
COS for the blocked
function.
The following appears: Incorrect PIN was
Not allowed
entered.
Enter the correct PIN.
137
Appendix
Error
Possible cause
Remedy
The following appears: Phone number was not Enter the phone number
Not available
fully entered, the star or correctly or as prehash key was not
scribed.
pressed.
The following appears: Data transfer is active. Wait and try again later.
Do not disturb
Taking care of the handset
Removing everyday dirt
To clean the handset and the charging shell, simply wipe them with a damp
or anti-static cloth. Never use a dry cloth!
Do not use abrasive cleaning agents.
After contact with liquids
1. Deactivate the handset immediately. Do NOT activate it!
2. Remove the batteries immediately. Leave the battery compartment
open.
3. Allow the liquid to drain off:
– Hold the handset in a horizontal position with the open battery compartment facing down.
– Hold the handset in a vertical position with the open battery compartment facing down. Shake the handset gently, tilting it slightly back
and forth.
– Dab all components dry and then leave the handset in a warm spot
(not beside a microwave, oven, etc...) for at least 72 hours with open
battery compartment and keypad facing down.
The handset can be put back into operation once it is completely dry.
Storage
To avoid damage, the handset should not be stored with sharp objects,
such as, knives or tools, etc. We recommend using a protective pouch
Æ Page 140.
138
Appendix
Documentation
These operating instructions can be found in PDF format at the following
URL:
http://www.siemens.com/open
To view or print the operating manual in PDF format, you need a computer
on which the free Adobe Acrobat Reader program is installed.
To view the operating manual in HTML format, you need a computer with
a Web browser, forexample, Microsoft Internet Explorer.
Technical data
Maximum sound pressure level
as per TBR10, Annex D:
less than 118 dB (a)
Operating and charging times:
Æ Page 17
Permissible ambient conditions
for operation:
+5 C to +45 C
20 % to 75 % relative humidity
Weight incl. batteries:
approx. 125 g
Batteries:
Æ Page 17
Dimensions (W x H X D):
approx. 49 x 146 x 26 mm
Charging shells
European Union
S30852-H2181-R142
United Kingdom
S30852-H2181-L142
Australia
S30852-H2181-C442
139
Appendix
Accessories
Only use original accessories. This will help you avoid injury and property
damage and you can ensure that all relevant regulations are observed.
Source
To purchase accessories (such as headsets, protective covers), contact the
following address:
Siemens AG, I&S IS SC S RC, Tübingerstrasse 1-5, 80686 Munich
Mr. Jens Schwabe
Tel.: +49 89 9221 - 3174
Fax: +49 89 9221 - 6603
E-mail: [email protected]
EU Directive
The handset and the accessories listed conform to the following EU directive:
99/05/EC on Radio and Telecommunication Terminal Equipment
140
Appendix
Declaration of conformity
Your handset is supplied for use within a specific country, which is displayed on the underside of the device. Country-specific features must be
observed.
The device complies with the basic requirements of the R&TTE Directive
and therefore displays the CE symbol.
Extract from original declaration
"We, Siemens Enterprise Communications GmbH & Co KG Hofmannstr.
51, D-80200 Munich/Germany declare that the product Gigaset S4 professional S30852-H2156-R*-* to which this declaration relates, conforms to
the following European Directives and European standards:
Directive 99/5/EEC: Radio and Telecommunication Terminal Equipment."
The Declaration of Conformity (DoC) has been signed. In case of need, a
copy of the original DoC can be made available via the company hotline.
0682
141
Index
Index
unction ..................................................... 37
Bluetooth ..................................................... 50
Bluetooth interface .................................. 125
A
Accessories ............................................... 140
Activating ..................................................... 39
Advisory message ................................... 105
Advisory tones ............................................ 23
Alarm .......................................................... 113
Allocating ..................................................... 86
Ambient conditions ................................. 139
Anonymous calling .................................... 70
Answering a message ............................ 109
Answering a voice mail ........................... 109
Answering an information message ..... 109
Answering calls .......................................... 70
Appointments
activating ............................................... 115
checking ................................................. 119
confirming ..................................... 116, 119
deactivating ........................................... 116
deleting .................................................. 119
entering .................................................. 118
of handset ............................................. 115
system ~ ............................................... 118
Approved batteries .................................... 17
Attachment clip
fitting ........................................................ 17
Audio functions .......................................... 21
Auto. answer .............................................. 30
Automatic call waiting ............................... 85
Automatic number redial .......................... 53
Available memory ...................................... 65
B
Base
Changing the Name Displayed .......... 120
selecting ................................................ 120
setting .................................................... 121
Batteries
approved ~ .............................................. 17
inserting ................................................... 14
Operating time ........................................ 17
warning tone ........................................... 37
Battery tone
setting ...................................................... 23
142
C
Call answering group ................................. 46
Call charge display ..................................... 72
Call charges ................................................. 72
Call forwarding ........................................... 47
Call forwarding to a fixed destination ..... 47
Call pickup group ........................................ 46
Call trace ...................................................... 73
Call waiting .................................................. 83
Automatic ~ ............................................ 85
Call waiting tone off/on ............................. 84
Callback ........................................................ 43
Caller list .................................................... 111
Calls
Anonymous ~ ......................................... 70
answering ................................................ 45
directed transfer ..................................... 70
making ...................................................... 41
dialing a phone number ..................... 40
picking up ................................................ 46
rejecting ................................................... 46
Central telephone lock ............................ 131
Changing a phone number ....................... 64
Charge status .............................................. 16
Cleaning ..................................................... 138
Clip
fitting ........................................................ 17
Code programing ..................................... 129
Color scheme, setting ............................... 33
Conference .................................................. 89
connecting parties .................................. 91
Disconnecting ......................................... 91
Ending ...................................................... 90
Expanding ................................................ 90
Leaving ..................................................... 90
Setting up ................................................ 89
Viewing .................................................... 90
Confirmation tone
function .................................................... 37
setting ...................................................... 23
Connecting a headset ............................... 18
Connecting parties ..................................... 91
Connection quality ..................................... 39
Index
Consultation (second line) ........................ 44
Control key .............................................. 4, 10
Control relay ................................................ 77
Copying the phonebook ............................ 66
D
Date, setting ............................................... 31
DDIA with speed dialing ........................... 55
Deactivating ................................................ 39
Declaration of conformity ....................... 141
Default state ............................................... 36
Deleting
entry ................................................... 53, 65
phonebook ............................................... 65
redial list ................................................... 53
Dialing
after line seizure ..................................... 40
before line seizure .................................. 41
phonebook entry .................................... 63
preparation .............................................. 41
Dialing a number ........................................ 63
Dimensions ............................................... 139
Directed answering of calls ...................... 70
Directed assignment of an MSN ............. 68
Directed transfer of calls .......................... 70
Directives .................................................. 140
Display ........................................................... 4
color scheme .......................................... 33
lighting ...................................................... 33
screensaver (screen picture) ................ 32
settings .................................................... 32
Display keys ............................................ 4, 11
Display lighting ........................................... 33
Do not disturb ............................................. 71
Door release
activating .................................................. 74
deactivating ............................................. 74
E
Earpiece inset ............................................... 4
Entering codes ......................................... 132
Entrance telephone ................................... 73
Entry
changing .................................................. 64
deleting .............................................. 53, 65
dialing ........................................... 42, 53, 63
saving ....................................................... 62
searching for ........................................... 64
Viewing .................................................... 64
Entry, sending ............................................. 66
EU directives ............................................. 140
Everyday dirt ............................................. 138
External call forwarding ............................. 78
F
Function keys ................................................ 9
Functions and codes ............................... 133
G
Group call
Activating/deactivating .......................... 93
Group functions .......................................... 93
H
Handset
locking/unlocking .................................. 130
locking/unlocking, other ~ ................... 131
Handset operating time ............................ 17
Hash key .................................................... 4, 9
Headset ....................................................... 50
Headset port ............................................... 18
Hunt group .................................................. 93
I
Identification code ...................................... 68
Individual system speed dialing ............... 56
Interface ..................................................... 125
Interference with electronic equipment
EMC ............................................................ 2
K
Key tones
function .................................................... 37
setting ...................................................... 23
Keypad lock ................................................. 48
Keys
Control key .............................................. 10
Display keys ............................................ 11
Function keys ............................................ 9
143
Index
L
O
Language setting
system ..................................................... 20
LDAP telephone database ........................ 58
Leaving the radio network/re-registering ...
On hold ........................................................ 88
On/off key .................................................. 4, 9
On-hook key .............................................. 4, 9
Opening/closing battery compartment .. 15
Override ....................................................... 85
48
Line seizure ........................................... 40, 41
Liquids ....................................................... 138
List, sending ............................................... 66
Locking/unlocking telephone ................. 130
M
Mailbox function ...................................... 105
Making calls .......................................... 40, 41
Making calls with the headset ................. 50
Manual number redial ............................... 42
Memory ....................................................... 65
Message
answering .............................................. 109
leaving .................................................... 105
Message functions .................................. 105
Message key ................................................ 4
Message list ................................................. 9
Messages .......................................... 105, 107
Microphone ................................................... 4
MSN ....................................................... 68, 78
Mulap group
Deactivating/ activating group calls ... 103
Forwarding
Activating ........................................... 104
Deactivating ...................................... 104
Forwarding a line .................................. 103
Multiple subscriber number ............... 68, 78
Mute key ....................................................... 4
N
Night service ............................................... 80
Number keys ................................................ 4
Number redial
Adding a phone number ....................... 54
automatic ................................................. 53
deleting an entry/list .............................. 53
List ............................................................ 53
list ............................................................. 42
manual ..................................................... 42
Number, applying ....................................... 63
144
P
Parking ......................................................... 82
Parts of the device ....................................... 4
Phone number
changing .................................................. 64
dialing ....................................................... 40
dialing from the phonebook ................. 63
saving ....................................................... 62
suppressing ............................................. 70
Phonebook
handset .................................................... 61
LDAP ........................................................ 58
System ~ ................................................. 57
Phonebook entries, sorting ...................... 63
Phonebook, copying .................................. 66
Picking up a call .......................................... 46
PIN ................................ 39, 128, 129, 130, 131
Placing a call on hold ................................. 88
Prefixes, converting ................................... 34
Programing keys
quick access to functions ................... 123
speed dialing ......................................... 122
Project code ................................................ 68
Protective cover ......................................... 14
Protective pouch ...................................... 138
R
R key .................................................... 4, 9, 10
Radio range ................................................. 39
Range problems ......................................... 39
Recall ...................................................... 82, 87
Rejecting a call ............................................ 46
Reset ............................................................ 36
Resource directory ..................................... 26
Ringing ......................................................... 24
Ringing group on ........................................ 96
Index
S
Saving a phone number ............................ 62
Second call .................................................. 92
Second line .................................................. 69
Second line (consultation) ........................ 44
Sending
entry ......................................................... 66
list ............................................................. 66
Sending a signal to the network .............. 78
Setting language
handset .................................................... 19
Setting the menu view .............................. 35
Setting the ringer ....................................... 24
Setting the screen picture ........................ 32
Setting the screensaver ............................ 32
SMS ............................................................ 107
Sorting phonebook entries ....................... 63
Sound pressure level, maximum .......... 139
Speaker volume ......................................... 21
Speakerphone key ................................... 4, 9
Speakerphone mode ................................. 49
Speed access to functions ..................... 123
Speed dialing ............................................ 122
Dialing ...................................................... 64
hash key ..................................................... 4
suffix-dialing/DDIA ................................. 55
system ..................................................... 55
system (individual) ................................. 56
Star key ...................................................... 4, 9
Storage ...................................................... 138
Suffix-dialing with speed dialing .............. 55
Switching between calling parties .......... 88
System speed dialing ................................ 55
System speed dialing, individual ............. 56
Toggle .......................................................... 88
Tone dialing ................................................. 81
Tones ..................................................... 23, 24
Transfer ........................................................ 86
Transfering .................................................. 86
Transfering a call ........................................ 86
Troubleshooting ........................................ 136
U
UCD night service .................................... 101
Universal call distribution .......................... 98
USB port ...................................................... 18
V
vCard ...................................................... 61, 66
converting prefixes ................................ 34
Volume ......................................................... 21
Volume key ................................................... 4
W
Warning tone ........................................ 29, 89
Wrap-up time ............................................ 100
T
Talk key ...................................................... 4, 9
TDS telephone data service ..................... 76
Technical data ........................................... 139
Telephone blocking .................................. 129
Telephone conference .............................. 89
Telephone lock ................................. 129, 131
Telephone volume ..................................... 21
Temporary phone ....................................... 69
Text message ........................................... 107
Time, setting ............................................... 31
145
Copyright © Siemens Enterprise
Communications GmbH & Co. KG
Hofmannstr. 51
80200 München
Deutschland
Siemens Enterprise
Communications GmbH & Co. KG
is a Trademark Licensee of Siemens AG
Reference No:
A31003-G2100-U113-1-7619
Communication for the open minded
Siemens Enterprise Communications
www.siemens.com/open
The information provided in this document
contains merely general descriptions or characteristics of performance which in case of
actual use do not always apply as described
or which may change as a result of further
development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed
in the terms of contract. Availability and
technical specifications are subject to
change without notice. OpenScape,
OpenStage and HiPath are registered trademarks of Siemens Enterprise
Communications GmbH & Co. KG.
All other company, brand, product and service names are trademarks or registered
trademarks of their respective holders.