Download COSEPRE - Costs of urban cleaning services : user`s manual

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COSEPRE
WORKING
SERIES
Costs of urban cleaning services
USER'S MANUAL
Version 1.0 - Windows 98
22022
February2001
7.
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Public Disclosure Authorized
10
~~~~~~~~~~PAPER
Public Disclosure Authorized
Public Disclosure Authorized
PAHO/CEPIS/PUB/01.49
Original: Spanish
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The World Bank
Urban Development
Infrastructure Group
Pan American Center for Sanitary Engineering
and Environmental Sciences
Division of Health and Environment
Pan American HealthOrganization
World Health Organization
2001
The World Bank is committedto knowledgesharingwhich involvesnot only the
Bank'scommunitiesof practiceand their partnersbut the entire development
community.A processof knowledgemanagementis essentialto makesense out
of and act uponthe vast quantitiesof informationavailabletoday.Still in the early
stages of implementation,knowledgemanagementis expectedto changethe
internaloperationof the World Bank and transformthe organization's
relationshipswith externalclients,partnersand stakeholders,becominga key
way of doing businessin the 21stCentury.
Giventhe speedof global changeand the value of learningfrom ongoing
activities,the UrbanDevelopmentDivisionof the World Bank is committedto
communicatingthe resultsof the Bank'surbanwork to the development
communityas quicklyand clearlyas possible.Towardthat end, this informalor
'gray paper'seriesis publishedin print,with abstractsfurnishedon-lineat
www.worldbank.org.
The Urbanand LocalGovernmentWorkingPapersseries presentscurrent
research,policiesand tools underdevelopmentby the Bankon a broadrangeof
developmentissuesand practicesin the urbandevelopmentand local
governancefield. These papersreflectwork-in-progress,and some mayappear
in their final form at a later date as publicationsunderthe Bank'sofficialTechnical
Paperseries. The Urbanand LocalGovernmentWorkingPapersseries is geared
to a technicalaudienceand is intendedto aid the work and improvethe resultsof
both Bank and non-Banktechniciansand practitionersworking in this field.
Urban Development
Infrastructure Group
Private Sector and Infrastructure Network
The World Bank
PAHO/CEPIS/PUB/01.49
Original:Spanish
WORKING
PAPER
SERIES
COSEPRE
Costs of urban cleaning services
USER'S MANUAL
Version 1.0 - Windows 98
TheWorldBank
UrbanDevelopment
InfrastructureGroup
PanAmericanCenterfor SanitaryEngineering
andEnvironmentalSciences
Divisionof HealthandEnvironment
PanAmericanHealthOrganization
World HealthOrganization
Copyright© 2001
The InternationalBank for Reconstruction
and Development/THEWORLDBANK
1818H Street,N.W.
Washington,D.C. 20433,U.S.A.
All rights reserved
First printingJanuary2001
Urbanand Local GovernmentWorking Papersare publishedto communicatethe resultsof the
Bank'swork to the developmentcommunitywith the least possibledelay.The typescriptof this
paper thereforehas not been preparedin accordancewith the proceduresappropriateto formal
printed texts, and the World Bank acceptsno responsibilityfor errors.Some sourcescited in this
paper may be informaldocumentsthat are not readilyavailable.
The findings, interpretations,and conclusionsexpressedin this paper are entirelythose of the
author(s)and should not be attributedin any mannerto the World Bank, to its affiliated
organizations,or to membersof its Board of ExecutiveDirectorsor the countriesthey represent.
The World Bankdoes not guaranteethe accuracyof the data includedin this publicationand
accepts no responsibilityfor any consequenceof their use.The boundaries,colors,
denominations,and other informationshownon any map in this volume do not imply on the part
of the World BankGroupanyjudgmenton the legalstatus of anyterritoryor the endorsementor
acceptanceof such boundaries.
The material in this publicationis copyrighted.Requestfor permissionto reproduceportionsof it
should be sent to the UrbanDevelopmentDivisionat the addressin the copyrightnotice above.
The World Bank encouragesdisseminationof its work and will normallygive permission
promptlyand, when reproductionis for non-commercialpurposes,without asking a fee.
COSEPRE AVAILABILITY
The COSEPRE manuals and software are available in printed version and diskettes at
the following address:
The World Bank
Urban Development
MSN F4P-401
1818 H Street, N.W.
Washington, D.C., 20433
U.S.A.
The electronic version may be accessed on the following URL routes:
The World Bank: http://www.worldbank.orc/urban/publicatfcosepre.html
CEPIS: ftp:/Iftp.cepis.org.pe/publcosepre
COSEPRE -
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
TABLE OF CONTENTS
PREFACE...............................................................
v
1. INSTALLINGTHE COSEPRE SOFTWARE.........................................................
1.1 Required hardware ...............................................................
1.2 Required software ...............................................................
1.3 Getting installed ...............................................................
1
1
1
1
2. STARTINGCOSEPRE...............................................................
2.1 COSEPRE buttons ....................
...........................................
2.2 Getting help in COSEPRE .........................................
......................
2
3
4
3. FILE
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4
4
5
6
6
7
7
8
8
9
...............................................................
New
...............................................................
Open ...............................................................
Export to ...............................................................
Currency................................................................
Volume unit ...............................................................
Costing method ...............................................................
Services................................................................
Exit .
...............................................................
Calculator...............................................................
4. DATA...............................................................
4.1 General data ...............................................................
9
9
5. TABLES ...............................................................
5.1 Uniform and safety equipment ...............................................................
5.2 Personnel...............................................................
5.3 Equipment.13
5.4 Tools .14
5.5 Facilities .14
5.6 Fuel .15
5.7 Lubricant .16
10
11
12
6. SELECTEDSERVICES ...............................................................
6.1 Personnel ...............................................................
6.2 Equipment...............................................................
6.3 Tools ...............................................................
17
18
19
21
U
COSEPRE-
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
6.4 Facilities...............................................................
6.5 Otherexpenses...............................................................
21
22
7. ADMINISTRATIVE
ANDFINANCIALCOSTS...................................
.................. 23
8. RESULTS
...............................................................
8.1 Annualcost perservice...............................................................
8.2 Overallannualcost ....................
...........................................
8.3 Unitcost perservice......................
.........................................
23
24
24
25
9. ADDITIONALTOOLS...............................................................
9.1 Modificationof terminology.............................................. .................
9.2 Wasteprediction.................. ..............................................
9.3 Cashflow...............................................................
9.4 Graphs
...
9.4.1 Data entry
.
.
.29
9.4.1.1 Largevehicles.30
Generaldata.30
Operationcostsof the transferequipment.31
Investmentcostsof the transferstation.31
Operationcostsof the transferstation.32
Smallvehicles.32
9.4.2 Graphgeneration
.
.
.32
25
25
26
28
29
10. HELP- F1
.......................................................................................................
33
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
PREFACE
Managing the ever increasing volume of domestic, industrial, and commercial wastes is
one of the greatest challenges that modern society has to face. In developing countries,
the situation is even worse due to lack of grants for research targeted at solutions
according to local realities. Moreover, models from countries with different conditions are
brought into play by public cleaning designers and cleaning utilities often manage their
limited financial means inadequately, without control, or insufficient knowledge of the
resources that are being handled. All the above negatively affect the provision of urban
cleaning services.
To help overcome these deficiencies, it is necessary to know the costs of each public
cleaning service to identify those that are demanding more resources. In that way, a
corrective policy to reduce costs while improving the quality of the services may be set up.
The COSEPRE program (costs of urban cleaning services, for its acronym in Spanish)
allows the simulation of scenarios and facilitates the easy calculation of the annual and
unit costs per service, based on information provided by the user. Besides the traditional
services of manual and mechanical sweeping, collection, transfer and transportation, and
final disposal, this new version analyzes the following services:
*
*
*
*
a
cleaning of beaches, streets, and plazas
maintenance of parks and gardens
collection of containers and green waste
treatment system: incineration, composting, and recycling
any additional service defined by the user.
In addition to determine the costs of each service, the program examines the need for
implementing a transfer station based on unit cost analyses and presents a cash flow for
the installation of a sanitary landfill, estimating its useful life.
To complement this User's manual, the COSEPRE Technical documentation explains the
technical issues that support the development of the software.
U
COSEPRE-
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
This versionfor Windows98 hasincorporatedusefulfeedbackcomments.We encourage
andwelcomeany suggestionthat mayhelpimprovethe COSEPREsoftware
([email protected]).
EngineerLeandroSandoval,PAHO/CEPISUrbanSolidWasteAdviser,was responsiblefor
the developmentof the programand hadthe valuablecontributionof Eng.Alvaro
Cantanhede,PAHO/CEPISSolidWasteAdviserand Eng. FranciscoZepeda,excoordinatorof the HES/PAHOProgram.CEPIScomputersupportwas providedby
engineersLuisCoboand CarmenAlvinowho collaboratedin the programming.The
validationof the programwas in chargeof Eng. MarthaGutierrez.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
1.
USER'S MANUAL
INSTALLING
THECOSEPRESOFTWARE
Thefollowingrequirementsare necessaryto installthe version1.0for Windows98 ofthe
COSEPREsoftware.
1.1
Requiredhardware
*
*
*
*
*
*
CompatibleIBM PC,486 DX4or higherprocessor
16MB of availableRAMmemory
15 MB of free space minimum(besidesthe spacerequiredfor Windows95 at least)
Floppydisk drive
VGA,800x600resolutionmonitor
Mouse.
1.2
Requiredsoftware
Windows95 or a higherversion
Fivediskettescontainingthe COSEPREsoftware.
The usershouldenterthe data requiredby the softwareto makethe cost analyses,
otherwiseincoherentresultsmaybe obtained.
1.3
Gettinginstalled
Followtheseinstructions:
*
Insertdiskette1 in driveA
*
ClickStartfrom the taskbarand select Execute
*
If A:lSetup.exeappears,click Acceptto start the installation
*
If A:lSetup.exedoesnot appear,click Examine,searchdriveA
and select Setup.exeto start the installation
*
Insertdiskette2 in driveA andfollowthe installationmessage
*
Insertdiskettes3, 4 and 5 untilthe messageCOSEPREsetup wascompleted
successfully appears.
.
1
i Setup
EupvtRca~sd pucc dupaiS
*--s0k
U
COSEPRE
2.
- COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
STARTINGCOSEPRE
When COSEPREis installed,an icon in Programsis createdautomatically.Everytime
you want to start the COSEPREsoftware,click the Startbutton in the taskbarat the
bottomof your screen,pointto Programs,andthen double-clickthe COSEPREicon.The
followingscreenwill appear:
71,17!M
Ceic
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gXao,W ;..
L.ino},.eokbp4
--
-,}1.
Then, the presentation screen appears with the options File and Help Fl.
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COSEPRE- COSTS OF URBANCLEANINGSERVICES-
2.1
USER'S MANUAL
COSEPREbuttons
Thedifferentscreensof COSEPREhavethe followingbuttons:
Add: click Addto savedata enteredintoa table.
Save:click the buttonSaveto recordnew informationtypedin anytext box.
Edit:click the text boxto be modified,type the correction,and then click the
button Edit.
Delete:click the text box to be deleted,then click the buttonDelete.
Clear:click the text box to be cleared,then click the button Clear.All text boxes
will be cleared,exceptthe Codebox.Oncedata havebeencleared,enterthe
modificationsand then click the button Edit.
Print:click any of the two options:
-
Yes:to print a format with data
*No:to print a formatwithoutdata.
Thefollowingscreenappears:
Click(YES)to printa format
withdata
Click(NO)to printa format
without
date
PressCancel
to exit
C ]
No
|
Cancel
Onceyou haveselectedYesor No,a screento selectthe printerappears.
Selectthe printer,the numberof copiesto be printed,andthen click
Accept.
Exit: click Exit to quit fromthe screenyou havebeenworkingon.
H
COSEPRE
2.2
- COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Getting help in COSEPRE
To get help on how to input especific data, point with the mouse to the box you want
further explanation and then press Fl.
3.
FILE
The option File enables you to create new files, to open existing files, and to close the
COSEPRE software.
-Fi Y,
Weip-.
1,
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3.1Newi.'.fi,s
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NCMif,i.
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COSEPRE - COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
In the box Filenametype the name of the new file and clickthe button Saveas type:.Be
advisednot to modifythe boxSave as type;it should remainas shownin the screen.
Oncethe first COSEPREfile has beencreated,underFileappearsan iconto opennew
files and fourboxeswith the followinginformation:
*
the first box refersto the selectedvolumeunit (gallonor liter);
*
the secondbox indicatesit the nationalcurrency(NC)or the American
dollar (US$)is beingused;
*
the third box indicatesthe selectedcostingmethod,i.e.,the linearmethod;
*
the fourthbox indicatesthe name of the file you are workingon.
File Dt*a ResultsTablesAdditionaltools
Window Help-F1
~~~~~Lirnca,
CaIcuIa~~~~~~or
Salion
3.2
metho
Open
Enablesyouto open a file, to reviewit, or modifyit.
Double-clickLookin, selectthe directory,and then the file you wantto open.
Thecreationof the firstCOSEPREfile promptsthe followingoptionsunderFile:
*
Exportto
*
Currency
*
Volumeunit
*
Costingmethod
*
Services
*
Exit.
U
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
3.3
USER'S MANUAL
Exportto
Enablesyouto copy an activefile in other directoryor diskette.Throughthis option,other
userscan usethe same data.This optionis similarto the Saveas optionin Windows.
Save in:
t-
cosepre
Limo
G
.
f
Volume1 (C:]
Files
Program
[I
t
cosepre
P on 'Omiscepl'(H:l
Prog
Casaon'OmisceplTData'(:])
i
;l Dataon'OmisceplTData'(J:]
g Netvwork
Neighborhood
Lims
avei
-|ff;File
name: I-0
.
S.avas!ye:
jase deDatos(".mdb)
r
3.4
Openias ead-onIy
p qi io
Currency
Point to File, click Currency, and select between the national currency or the American
dollar.
*,,.yY0X##W
SS
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COSEPRE -
3.5
COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
Volume unit
Point to File, click Volume unit and select between liters o gallons.
I
S1
..1:
S1
.1
In*!S
File Data ResultsTables:Additional
tools WindowHelp'-Fl
New
i
.
Open
Export
to..
Currency
NC
e
methodE:L
Costing
2
Services~
Exit
3.6
Costing method
Point to File, click Costing methodand select among the linear method, fixed percentage
method, and the amortization fund method. The lineal method is given by default.
` COSEPRE- Costof urbancleaningservices
File Data Results Taibles Additional
tools Window.Help - Fl
New
ulato
llo...
j
Open
Exportto...
Curnency
Volumeunit .
Costing
method Iv
Services
Exit
Linearmethod
Fixed
percentage
method
A
lion fundmethod
.. NC
COSEPRE
- COSTSOF URBANCLEANINGSERVICES-
3.7
USER'S MANUAL
Services
Enablesyou to selectthe serviceto be analyzed.
You may selectAll services,only one, or severalof them.
Pointand click the serviceyou wantto work on. A checkmark will appearon the service
selected.
Once the service hasbeen selected,click Accept.
The optionNone serviceis usedonly to clearin case of error.
I
a
NM{aitll
I
WW~~~~~Mne
0
3.8
i
a.
I
I
Ii
F;eer'lu
swen
Exit
Enables you to close the COSEPRE software.
isHlp
n
'F
i'rgl
COSEPRE -
3.9
COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
Calculator
Once a service has been selected, the option Calculatorappears bellow the main menu.
0.
4.~~~~
4.
X
DATA.
DATA
Once you have selected the services, click Data to input information.
The following options will appear:
lb COSEPRE- Costof urbancleaningseFviceg
tools Window Help-Fl
FileI Data Results Tables Additional
i.
Generaldata
allon
|_j
Beachcleaning
Collection
Finaldisposal
NC
I
Administrative
andfinancialcosts
General data
The services selected
*
4.1
Administrative and financial costs.
General data
The following boxes appear in this option:
*
Reference: type any comment regarding the file you are working on.
A
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
*
Date:type the date your are creatingthe file (mm/dd/yy).
*
Annualbank interest(%):typethe percentage.Inthe Peruviancase, for example,
the averageannualinterestis 12%.
*
Exchangerate (US$):type the Americandollarexchangerateon the datethe
programiscarriedout. This dataallowsthe automaticconversionof the dollar into
the nationalcurrencyor vice versain the files.
*
Insurancepremium(annualpercentageforequipment):typethe annualamountthe
cleaningutilityshouldpayfor insuranceagainstrobbery,fire, vandalism,among
others; it representsa percentageof the investmentcost andshould be enteredas
such.
Populationto be served:typethe approximatenumberof personsto be servedby
the publiccleaningutilityor by one of its components.
Averageof personsperfamily:typethe averagenumberof personsperfamilyin
the areaof study.
Tosave data, click Save.Toquit to anotherscreen,click Exit.
Once Generaldata hasbeen input,fill data in the option Tables.
5.
TABLES
Pointand click the optionyou wantto input information.
E
S.
File Dt,XRslt
*
________
x
I~~~~~~~~~~~~l~rore
*
I.
f
Uior
-.
I
WI
iion Tools WindowHeF1t
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COSEPRE -
COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
The following options appear under Tables.
*
Uniform and safety equipment
*
Personnel
*
Equipment
*
Tools
*
Facilities
*
Fuel
a
Lubricant.
5.1
Uniform and safety equipment
The list of uniform and safety equipment enables the user to select under the Personnel
option what uses every worker.
Codle
_
ol
Code
Descripkn
Descrhption
ITrojsersJ
Unit
I
~1
~~CODE
IDESCRIPTION
~~~~~
1001
1002
Frousets
'.
.'
Boot
!
IUNIT
pair
I
I
ULSEFUL
LIFECOST
._
..
1 80.00
unt
Usefullife
Iyears]
Cost(NC) FG6000
Type
JUNIFCRM
dd3
l|
,
ERd
Delete
Cleat
Print
Eit
Fill the following boxes.
*
Code: type a successive number to identify every garment.
*
Description: type the name of the garment. For example, trousers.
*
Unit: type if the garment is a unit or a pair. Example, a pair of shoes.
*
Useful life (years): type how many years the garment could last. It indicates how
frequently the employer provides the uniform (twice a year or 0.5 year, annually or
1.0 year, depending on the garment or place).
*
Cost (NC): type the unit price of each garment in the currency specified by
the user.
U
COSEPRE
- COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
.
Type: selectthe garmentas partof the uniform(UNI)or as part of the personal
safetyequipment(SAF).
5.2
Personnel:
Fill the followingboxes:
.
Code:type a successiveidentificationnumber.
.
Description:typethe denominationof the position.
-
tg
t - Container
collection
-OD
001
002
D ESCRIPTION
Collector
Driver
Add t
;
~~~~~~~~~~~~~~~
~~~~~
E~~~~xit
ClickAddto recorddata.
In this screen,click Uniformto recordthe uniformandsafetyequipmentusedby every
worker.
The followingscreenwill appearwith the nameof the service,the code,and thejob
position.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
iDes toin .
luniform
0
002
Trousers
om
._... ..,4_,
oBot
,
Unit
unt
pair
41~~~~~~~~~~~~~~
1
EF7
t7DEdit
Clickthe optionNewto selectfrom the tableeveryrelevantgarmentfor eachposition.The
data in the table hasbeen inputunderthe Uniformandsafety equipmentoption.
Any additionalgarmentshouldbe inputunderUniformand safetyequipment.
5.3
Equipment
II
weep.
Fill data in the followingboxes:
. .._____ _.__
_._ _______
____.__.__.__
__IIPI
00
00
441
__
.eep. er
truck
id
Eil
Code:type a successivenumberfor eachequipment.
Det
Ei
,
_used.inthe
_ service.
:
Description:typethe denomination,j
of everyequipment
.
Sgn,celMechiaNcal
svaip~igandcleaning
Code
e1001
............. ..... ........
_...U
COSEPRE-
5.4
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Tools
Input information as mentioned above.
L~DOP WW~P!DEsa~-IPT;
Q
001
5.5
r
Bom
Facilities
Inputinformation
asmentioned
above.
~ ConerOoalcollection
''G¢}
iS# 001
Km
;i,..
sl=m i.U.., . .
,i}l}}U}. i
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Inpute
ifrao ae
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COSEPRE- COSTS OF URBANCLEANINGSERVICES-
5.6
USER'S MANUAL
Fuel
Fill data in the followingboxes:
*
Code:typea successivenumberto identifyeveryfuel.
*
Description:type the nameand octaneof the fuel.
*
Cost:typethe cost of the fuel pervolume unit(liter or gallon).
Code
ICost
[NCyallon
|Descfiption
Add
Print
Ed1t
E
Toenterdata,click Add andthe followingscreenwill appear:
~~~~~~~~~~xj
.[i
Code
Descip6cnI
Ceost(N
C.I
__
-
--- :''-:'D:-S
j
____
;4
EA<1
O_
iuckS.KIYIj
..
ta
Once data has been input,click Save.
U
COSEPRE-
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
To edit, point and double-click the line to be modified, make the correction, and then click
Save.
|at~~~~~~~~~~~
S~~~~~~~~~~~~~~~~~~~~~~~~~~I
t'
ON
t
. .. ....
.
.
Anotherway to make modificationsis pointingto the lineto be modifiedand then click
Edit.Todelete,followthe sameprocedureusingthe optionDelete.
5.7 Lubricant
Followthe sameprocedureas in Fuel.
If one equipmentdoesnot usefuel nor lubricant,enterdata in the followingway:
U~~~~~42''§S[hnS
*
Code:entera successivenumber
*
Description:none
*
Cost:0.00
g
In this way,"none"will appearin the printedformat.Otherwise,anydata enteredin the fuel
tablewill appear.
Once you have entered all data required in the option Tablesyou should input information
in the optionData.
COSEPRE
- COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
6.
SELECTEDSERVICES
Pointandclicktheserviceyouwanttoworkon.Thefollowingscreenwillappear:
DataiW --.....
Numbet
of 1nitsper
dayW
Ntsbetofworkkng
deyo
petweek
I
--Avrgeo wkkhamrperaI
5TctW
servloearea(M2)tobe
jj'a
1266
IOthef
expersoe
Persorerel
Ecq~pmer*
ToolsI Factities
Position
Numb~er
o periemet
M
Food
oIkmrtnr,e
(monthijr
ND.dlbonus
tamwai
Bonus~
t{'.oatrteyI
Other
(artnual)
(NCI
Posh~n NwrterSetery
(mondi~)
Poiin
ub,
fot~
*-
.-
J
6eneti~s
FoodallowranD
t'o.monfth
Ndu
Edit
Delete
aear
Print
In the upperpart,the followingcommondata requiredfor all servicesappear:
*
Numberof shiftsper day:typethe number.
*
Numberof workingdaysperweek:typethe number.
*
Averageof workinghourspershift:typethe number.
The fourthdatavariesaccordingto the serviceas follows:
*
Sweeping(manualor mechanic)
* Totalaveragelengthof sweepingperday:typethe averagenumberof
kilometers,includingall shifts.
*
Beachcleaning,washingof streetsand plazas,and maintenanceof parks
andgardens
* Area to be coveredby the service:typethe areaexpressedin in 2 .
COSEPRE-
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Collection(conventional,containersandweed)
Averageof wastecollectedperday:type the quantityexpressedin ton!
day; includeall shifts.
Transferandtransportation
Averageof wastereceivedper day(ton/day):typethe totalvolumeof waste
receivedat the transferstationin a workingdayfor its latertransferto the
sanitarylandfill,expressedin ton/day.
Averageof roundtripsfromthe transferstationto the landfillpershift:type
the averageof roundtripsmadeby everyvehicleduringa shift. In every
shift there maybe two, three, or fourtrips.
Distancefromthe transferstationto the sanitary landfill(km):type the
numberof kilometers.
Treatmentsystem(incineration,recyclingplant,composting)
Averageof wastetreatedat the plant(ton/day):typethe average,
expressedin ton/day.
Finaldisposal
Averageof wastereceivedperday (ton/day)at the sanitarylandfillin a
workingday:typethe averageexpressedin ton/day.
Additionalservice
*
Datamentionedabovearerequired.
Oncethese data havebeeninput,fill the boxesof the middlepart of the screenreferredto
personnel,equipment,tools,facilities,and otherexpenses.
6.1
Personnel
Clickthe scroll arrow in the Positionboxto selectthe positionyou want to work on and
enterthe followingdata:
.
Numberof personnel:type how manypersonsare workingin the positionthat is
beinganalyzed.
.
Salary:type the basicmonthlyincomeof the laborer.The paymentmaybe daily,
weekly,or twicea month.The quantityto be entered,however,should be the total
receivedmonthly.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
Benefits(% of the salary):typethe percentageof the salarythat the companyor
municipalityshould payto the laborerfor social security,housingfund, etc.
Foodallowance:typethe monthlyfixed sumthe laborerreceivesfor food per
workingday.Thisamountis givenaccordingto collectivebargainor as a social
benefit.
Numberof bonusesper year:typethe numberof bonusesperyear the laborer
receiveson specialoccasions,such as nationalholidaysor Christmas.It may be
establishedby law or by collectivebargain.If no bonusis granted, zero must be
entered.
Bonus(% of the salary):typethe percentageof the worker'ssalarythat represents
the bonus.
-
Others(annual):typethe totalamountreceivedperyear for anyotherpayment,
suchas overtime,promotion,or otherallocations.
6.2
Equipment
Clickthe scroll arrow in the Equipmentbox to selectthe equipmentyou wantto work on
and enterthe followingdata:
*
Numberof equipment:typethe quantityof equipmentusedin the specificservice.
*
Purchasecost:type the unitcost of everyequipment.
*
Salvagevalue (unit):typethe valueexpectedto beobtainedfrom the equipmentat
the endof its useful life.
*
Averageof workinghourspershift:typethe averageof effectiveworkinghoursper
shift,withoutconsideringidlehours.
*
Usefullife (years):typethe estimateddurationof the equipmentexpressedin
years.
*
Fuel(gal/hror km/gal):type the numberof gallonsor liters usedin an houror
kilometersper gallonor liter.
*
Typeof fuel: click the scroll arrowand selectthe type of fuel usedby the
equipment.
U
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
*
Lubricant(gal/hror km/gal):typethe numberof gallonsor liters usedin an houror
kilometerspergallonor liter.
a
Type of lubricant:click the scroll arrowand selectthe typeof lubricantused by the
equipment.
*
Tires (numberof tires pervehicle,cost, and usefullife):typethe quantityof tires
requiredby the specificequipment,the unitcost,and the estimatedduration
expressedin years.
*
Battery(numberof batteriespervehicle,cost,and usefullife):typethe quantityof
batteriesrequiredby the specificequipment,the unitcost, and the estimated
durationexpressedin years.
*
Largebrooms(numberof large brooms,cost,and usefullife):typethe quantityof
large-broomsrequired;the unitcost;and the estimateddurationexpressedin
years.Largebroomsare only usedfor mechanicalsweeping.
*
Maintenance:typethe depreciationpercentageaccordingto the machinery.
Includeboththe preventiveandcorrectivemaintenance.
The followingscreenshowsthe data inputfor a collectiontruck.
:jPeronnel
fEquipmenToolW
F6a6liies
Otherexpenseso
i
eN
j j
i.fNCl
tequi
ofquipmen=
t
Pca
SaoWagevaluetut];fR0
0
0
;-0
. t0:S:y
0
oil
ILubricant
ANperqehie
BatteFY
N' pefvehrole:
equrren
Te
ypeOf
[depseciation)
:J.Maintenance
t500U
ot S f'NCJ
',:3.
-.
U~0A , pA=0==R
1J005
0Ih00
Cotsit4[NCi 150000
t
c
No.o equipmentpuchs
________________000-.0
:
00-0-0
$
.i-LubricantfGal/I-Iur)
l
9tio0
TFRd-u
0;90tDes
;0;FuelIGadl/Hour] j
T.Lubicant
Useful
life(year) 15
shift0-
etagaue
Useflule(yerl
useful
,i\
i
1
(year)
Averat|working
i 2A Jd
; _te__ -P
Dele_
COSEPRE -
6.3
COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
Tools
Click the scroll arrow in the Tool box to select the tool you want to work on and enter the
following data:
Number of tools: type the quantity of tools used in the specific service.
Purchase cost: type the unit cost of every tool.
Useful life (years): type the estimated duration of the tool expressed in years.
I
Personnel|
EquipmertTools
|Facilties Otheepenses
Type
d tool
- o
Number
niftools
Purchase
col [(NC)
104
Usefulifeoruais
Type
oflool
Number
oftborlslurchase
coot
I
Usoeful
fI peers]l
Edit X
Delete
r
Cleat
Print
6.4
Facilities
Click the scroll arrow in the Type of facility box to select the facility you want to work on
and enter the following data:
Investment cost: type the amount required to build the basic infrastructure for each
service.
Useful life (years): type the estimated duration of the infrastructure, expressed in
years.
Insurance premium (%): type the percentage of the investment cost representing
the annual amount the cleaning utility should pay for insurance against robbery,
fire, and vandalism, among others.
_
EN~~~
COSEPRE-
6.5.
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Otherexpenses
It shouldbe notedthat a servicemayhaveseveralfacilities,in whichcase,the totalsum
of expensesmadein the variousfacilitiesshouldbe entered.Fill the followingdata:
Utilities
Electricity:typethe monthlyamountpaidfor the electricitybill.
*
Water:typethe monthlyamountpaidfor the water bill.
*
Telephone:typethe monthlyamountpaidfor the telephoneservice.
*
Facilityrent:type the monthlyamountpaidfor the rentalof the facility.
*
Watchmanservice:typethe monthlysalaryof the personnelthat guardthe facility.
*
Others:typethe monthlyamountpaidfor anyservicenot consideredabove.
Variousitems
*
Officefurniture:typethe purchaseand maintenancecost of furnituresuchas
shelves,desks,tables,etc.
Officeequipment:typethe purchaseand maintenancecost of computers,
telephones,air conditioning,etc.usedin administrativeoffices.
Stationery:typethe cost of materialssuchas envelopes,pens,folders,etc.
Computersupplies:typethe cost of computeritems(paper,ink, toner, diskettes,
etc.)
Cleaningitems:typethe cost of cleaningitems usedin the facility (brooms,mops,
detergent,disinfectant,wax, etc.)
.
EU
Others:enterany itemnotconsideredabove.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
Pelsonel| Equipment
I Toolsi Faciities
; Oti;
USER'S MANUAL
e
UTILI lIES
[NC/monthly)
VARIOUS IT E M4S
INCtmbnthlml
Ebotnicity
o00
tnffim
Water
10.00
furitueJ
Ollice
equipmet
looo
Stationely
loon
Telephone
1 00
FaciltyrentFo
66
Corpttesupplies
1{00
Watchman
service
j1
1;0 no
Cleaning
items
1n000
00
Others
;0.00
Others
Io 00
-
-
5~~~~~~~Sve
Print
Onceyouhavesavedthe abovedata,enterinformationregardingthe administrativeand
financialcosts.
7.
ADMINISTRATIVE
ANDFINANCIALCOSTS
The administrativeand financialcosts is a defaultoptionand it alwaysappearswith any
service.Datato be input is similarfor any service.Sincepersonnelin this area work halfa
day on Saturdays,a fraction (5.5) is acceptedin numberof workingdaysper week.
8.
RESULTS
Oncedata has beeninput in eachservice,click Resultsto selectamongthree options:
Annualcostsperservice
Overallannualcost
Unitcost per service.
ERr
3
..
s
.
a
_
7-
s = ;-
i
Ear"
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
Thecalculationof the depreciationis madewith the costingmethodselectedin the File
option.
8.1
Annualcost per service
Clickthe scroll arrow and selectthe serviceyouwant to analyze.The table showsthe
annualcostsof personnel,operationand maintenance,capital,andthe administrativeand
financialcostsregardingthe selectedservice.
T~pseric~e
Beachcleaning
eXg$+"
ENeo~
8.2
CurnsN
~
~~~~~~~~~
PinIK
W
Overall annual cost
This option shows a table with all services including the annual costs of personnel,
operation and maintenance, capital, and administrative and financial costs.
COSEPRE -
8.3
COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
Unit cost per service
This option shows a table with the unit cost of every service, according to the unit that has
been selected.
7--SERVICE
--------------
UNIT
,+ Deachcleaning .
SUB-TOTALS
Cost/;2;
m
+ Coltection
Conventional
*
Finaldisposal
Service totalcost
Suggested
flat tariff
CurrencyNCt
9.
.
03th
.
cCo t/t
'
Cost/month I j
JCoslam-monthf7T..
Pint
ADDITIONAL TOOLS
There are four options:
*
Modification of terminology
*
Waste prediction
*
Cash flow for a sanitary landfill
*
Graphs.
9.1
Modification of terminology
This tool may be used to modify a term that is not common in the region or country where
the program is being applied. You may modify the formats of data entry (services) and
results (annual cost).
U
COSEPRE
- COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
Forul cst
Lubticat
NgtiNw~r
nnual cost Safetyequipment
Annual cool Tiee
P ....
L Annual
An.
c...
.
.
cost_J
ubiater
.
.......
_......
__
........ ... ...
.........
. .n..l.Bonu
_--_
No_
------------
''---
t0
Annual cost Funlorm,
LEAnnualc
allowance
1Annual cost Benelits
j Annual
Service t.':.................
T Lubrica
'NocostFuel=
Ser-.fice Anul(Gal/h)
Service
iFood
jN.o
=
.
=.
cost
_NoN
=
.
..
1No
I
,'. .0'--j .,.....
.......
1TFuel
Click the line to be modified, then click the button Edit and enterthe modificationin the
text boxes.
This tool has two boxes for data entry:
*
New term: type the new term to replace the old one.
*
Observation: type any relevant comment.
Toconfirmthe acceptanceof the newterm, click the button Activated and Save.
9.2
Wasteprediction
To predict the generation of waste, click this tool and fill the following data:
.
Starting year: type the starting year to initiate the predictive analysis of waste
generation.
.
Growth index of population per year (%): type the percentage. You can get this
data from population censuses.
.
Average coverage (%): type the percentage of population served by the final
disposal service (sanitary landfill) in the starting year of the prediction.
COSEPRE
- COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
*
Numberof days peryear: type365.
*
Numberof predictionyears:typethe numberof yearsconsideredin the waste
generationprediction.
*
Averageof wastegeneration(kg/pop/day):typethe averageof dailywaste
generationper personin the areacoveredby the final disposalservice,expressed
in kg/pop/day.
*
Growthindexof coverageper year(%):typethe percentagerepresentingthe
estimatedincreasein wastecollectionand final disposal.
*
Population:typethe populationof the areato be coveredby the final disposal
service.
*
Growthindexof wastegenerationperyear (%):typethe percentage.If this
informationis not available,the averagegrowthindexof 1%maybe usedfor waste
generationin LatinAmerica.
*
Waste densityin the landfill(t/m3 ): typethe wastecompactionexpressedin
densityunits (t/m3 ). It should not surpass1.2 t/m3.
Toget a tablewith results,click Update.
Startingyear
2000
ws e
AverageeO
gpyneapcrJ
irdeso.
Greowth
.popuationde9
c
Average
coverage
60
of daysperYew
Number
365
YEAR
2000
2001
2002
2003
2004
2005
2006
2007
2008
......
._4
l
PopLaton
30630
31273
31930
32600
33285
33984
34698
35426
.
Nunbefd ptediction
Groth'de"f
It
[pegg/peno8daCoverage
8IIIII0500
60
62
0.510
64
0.520
66
0.531
68
0.541
70
0.552
0.563
72
74
0574
o.s56
76
:.
I
ton/d
l% Pteadcion
9.00
9.685
10408
11.19
11.993
12861
13.776
14.738
15.777
15
popuation
0.5
6rowthindexof
w3itegewaftion
2
Vokeie 3650
3928
4221
4538
4864
5216
5507
5977
6398
30000
2
Wastedenfity1fIhe j
VOaLerie
3 -1
3650
7578
11799
16337
21201
28417
32004
37981
44379
llIJPte,
Ed.
i'
U
COSEPRE-
9.3
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Cashflow
Tocalculatethe cashflow of a sanitarylandfillfor a given period,click Cashflow andfill
the followingdatadescribedabove:
.
Startingyear
*
Growthindexof populationperyear
.
Averagecoverage(%)
.
Numberof workingdaysperyear
.
Averagewastegeneration(kg/pop/day)
.
Growthindexof coverageperyear (%)
.
Population
*
Growthindexof wastegenerationperyear (%).
Additionaldata to calculatethe cashflow are:
.
Numberof projectionyears:typethe numberof yearsto establishthe profitability
of the project.
.
Monthlytariff perfamily(NC/month):typethe monthlytariff everyfamily
(household)mustpayfor the finaldisposalservice.
*
Unit cost of the service(withoutcapital)per ton (NC/t):type the total annualcost
of operation(withoutthe investmentin machineryand infrastructure)dividedby the
volumeof wastereceivedor expectedin a year,expressedin tons.
.
Investmentin machineryafterits usefullife (NC):typethe constantamountadded
to the investmentafter its useful life. It is the additionalexpenditurein machinery
due to the increaseof wastes.
.
Annualaverageinterest(%):typethe annualbankinginterestper loanexpressed
in percentage.
.
Totalinvestment(NC):typethe costsof investmentand infrastructure.
.
Usefullife of the infrastructure(years):typethe numberof yearsthe infrastructure
is expectedto last.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
Personsperfamily(number):typethe averagenumberof personsperfamilyin the
areaof study.
Initialinvestmentin machinery(NC):typethe cost of the machineryrequiredfor the
sanitarylandfilloperation(front-endloader,tractor,motograder,rollercompactor,
dumptruck,amongothers).
Averageusefullifeof the machinery(years);type the estimatedusefullifefor
all vehiclesexpressedin years.In manycasesthis informationis providedby the
manufacturer.
Toget a tablewith results,click Update.
9.4
Graphs
In this optionyou can preparea graphof unitcostsas a toolto helpdecidethe creationof
a transferstation.Toprepareit, the programrequiresdata of vehiclesfromthe collection
serviceandthe transferand transportationservice.Generalinformationcommonto two
vehiclesat least is requestedfor the analysis,as well as specificinformationon the large
vehicleandthe smallone.
Therearetwo options:
-
)Data
entry
Graphgeneration.
9.4.1 Data entry
ClickAddto enterdata. Therearetwo options:
Largevehicles
Smallvehicles.
Commondatafor both largeand smallvehiclesare:
Description:typethe descriptionof the vehicleused.
Workingdaysper year (days):typethe numberof workingdays peryear.
Annualaverageinterest(%):typethe percentageof the annualbankinginterestper
loan.
..
EX~~
COSEPRE
- COSTS OF URBAN CLEANING SERVICES - USER'S MANUAL
*
Fuel cost: type the cost per volumen unit (liter or gallon).
*
Lubricant cost: type the cost per volumen unit (liter or gallon).
*
Effective working hours per shift (hours): type the number of working hours
of the vehicle per shift.
9.4.1.1 Large vehicles
0
Large ehiot I5
-
.
Smafl¢i
IU
'
~
th
i18H8ie
cool
Oeain
-eh.l
rst)
1 t
.
e
t
e0-|
hems--|
per0
+$
shdfIhut
tan(N/ya
e,
Insalledcvpaitle
The tif)lown
~~~~~~~~~~~~~~~~~~~~~~~~
Cost th8
-
Teei:.os.tC-/U-nr- -q
j- S
General
data
l0Fueldes
-econsumption
co.st;1
[Nd
|
l.
the common
abv,etrtefloigS
data
Lubricant
price
transfer
sttio
V
Deeceptmn
yea[dl1
El eciv mol I,>qfrkjn
sdS1[l
:
Number
*f t_es
O
f
.
ii
hs
Uski if.softhe-\.rAaa
:tl
-dSaEis
.....
;- -Gance<;
EIrut:
(NC-|0
dGo/a
flrecpct
sefu
Ur ifte
otiraser
sevie.iti
hcld
Vea emfinledan:
General
data~~~Ga/I
L NCga
Inblericnty
(C/onh
To nmtion/day):
cap
yu
Largevehiles
caare ithos
of lar
d iaverage
dy)yeth usefi
capacity
vrge
transfer
theservion,
the transferservice.
expressed in ton/day. There is a direct relation between infrastructure capacity and
the number of available vehicles.
U~~~~~~~~~~~~~~~~~~~~~~~~~
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
USER'S MANUAL
Operationcostsof the transferequipment
*
Vehiclecost (NC/unit):typethe purchasecost of the vehicle.
*
Insurance+ vehicletax (NC/year):typethe annualamountpaidfor the vehicle
insuranceand taxes.
a
Drivercost (NC/day):type the daily salaryof the driver.
*
Vehiclemaintenance(NC/year):typethe preventiveandcorrectivemaintenance
cost.
*
Workerbenefits(%):typethe percentageof the daily salarypaidto the workerfor
allowances,bonuses,benefits,and others.
*
Fuel consumption(gal/km):type the numberof fuelgallonsperkilometerusedby
the equipment.
d
Lubricantconsumption(gal/km):typethe numberof lubricantgallonsper
kilometerusedby the equipment.
i
Numberof tires (tires/unit):typethe numberof tires requiredfor the equipment.
*
Cost of tires (NC/U):type the unitcost of everytire.
*
Usefullife (months):type the numberof monthsthe tire is expectedto last.
-
Amortizationtime (years):typethe numberof yearsrequiredto paythe
investment.
*
Vehiclecapacity(ton):typethe loadcapacityof the vehicleexpressedin tons.
*
Averagespeed(km/hr):type the relationbetweenthe distancetraveledby the
vehicleand the averagetime usedto travelthat distance,expressedin km/hr.
Investmentcostsof the transferstation
Costof the transferstation(NC):type the amountrequiredto implementthe facility
or basicinfrastructureof eachservice.
Usefullife of the station (years):typethe estimateddurationof the facilityor
infrastructureexpressedin years.
U
COSEPRE-
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
Insurancepremium(%):typethe annualpercentageof the investmentcost paidfor
insuranceagainstrobbery,fire, and naturaldisasters,amongothers.
Operationcostsof the transferstation
Operationcost TS (NC/month):typethe monthlyamountof the operationcost of
all the machineryof the transferstation.For example:funnel,motograder,etc.
MaintenancecostTS (NC/month):typethe monthlycost for maintainingall the
machineryusedin the transferstation.
Small vehicles
Smallvehiclesarethoseusedin the collectionservice.The informationrequiredforsmall
vehiclesis similarto the informationenteredfor largevehicles.
Specificdatafor small vehiclesare:
.
Helperspervehicle(number):typethe numberof helpersworkingin the vehicle.
.
Helpercost (NC/day):typethe dailysalary of everyhelper.
9.4.2 Graph generation
Toget the comparativegraphwith dataenteredfor eachvehicle,clickthe button Graph.
Thegraphwill comparehoursversusNC/ton.Toget the graphcomparingkilometers
versus NC/ton,click the button Cost vsdistance.
COSEPRE- COSTS OF URBANCLEANINGSERVICES-
120114
10
-
2
-
-
9.0.
S.4 7.
Cost
6
(NCIt)564
USER'S MANUAL
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10.
HELP- Fl
The Help- Fl presentstwo options:
Help -Fl
TechnicaN
documentation
AboutCOSEPRE
Technicaldocumentation:summaryof the technicaldocumentationmanual.
AboutCOSEPRE:briefpresentationof the staffresponsiblefor the preparationof
the COSEPREsoftware.
m
COSEPRE-
U
COSTS OF URBANCLEANINGSERVICES- USER'S MANUAL
URBAN AND LOCAL GOVERNMENT WORKING PAPER SERIES
Current Publications
UWP 1 What a Waste: Solid Waste Management in Asia. Daniel Hoornweg with
Laura Thomas
UWP 2
Learning from the World Bank's Experience of Natural Disaster Related Assistance.
Roy Gilbert and Alcira Kreimer
UWP 3
Observations of Solid Waste Landfills in Developing Countries: Africa. Asia, and Latin
America. Lars Mikkel Johannessen with Gabriela Boyer
UWP 4
Guidance Note on Recuperation of Landfill Gas from Municipal Solid Waste Landfills.
Lars Mikkel Johannessen
UWP 5
Guidance Note on Leachate Management for Municipal Solid Waste Landfills.
Lars Mikkel Johannessen
UWP 6
Garment-Making and Urbanization: An Introductory Study of Four Cases. Nigel Harris
with Lamia Bulbul, Khandaker Mainuddin, Xiaochen Meng, Sameh Naguib, and
Sampath Srinivas
UWP 7
Integrating the Environment in Urban Development: Singapore as a Model of Good
Practice. Josef Leitmann
UWP 8
Composting and Its Applicability in Developing Countries. Daniel Hoornweg, Laura
Thomas, and Lambert Otten
UWP 9
COSEPRE. Costs of urban cleaning services.Technical documentation,
version 1.0 - Windows 98
UWP 10 COSEPRE. Costs of urban cleaning services. User's manual;
version 1.0 - Windows 98
INFORMATION
For more information about the Urban and Local Government Working Paper Series, contact:
Urban Publications Coordinator
Urban Development
Infrastructure Group
The World Bank
1818 H Street, NW
Washington, D.C. 20433
U.S.A.
Facsimile: (202) 522-3232
Email: [email protected]
Internet:www.worldbank.org/urbanU
Urban Development
Infrastructure Group
1818H Street, N.W.
Washington, D.C.20433
U.S.A.
Internet: www.worldbank.org
PRINTEDAT CEPIS
PanAmerican Center for Sanitary Engineering
and EnvironmentalSciences
Los Pinos 259, Urb. Camacho, Lima 12, Peru
P.O.Box 4337 - Lima 100, Peru
Telephone:(51 1) 437-1077 Fax: (51 1)437-8289
Internet: [email protected]
http://cepis.ops-oms.org