Download YOUR ADAMS USER GUIDE - UK Anti

YOUR ADAMS
USER GUIDE
A guide to updating your whereabouts
Published February 2012
CONTENTS
CONTENTS
Welcome
03
Editing entries 20
Introduction
04
Mailing address 24
Contacts
04
Logging into ADAMS
05
Submitting your whereabouts
- Submitting
- Confirming
26
28
Opening the whereabouts window
07
Logging out 29
Address book
10
Frequently asked questions
30
Adding entries to the calendar
12
Troubleshooting
32
60-minute time slot
17
Useful resources
33
Travel entries
18
WELCOME
Dear Athlete,
As an elite athlete who is an existing (or new)
member to the National Registered Testing Pool
(NRTP), I would like to take this opportunity to thank
you for your ongoing cooperation in the fight
against doping in sport.
By being part of the NRTP and fulfilling your antidoping obligations, you are underlining your
achievements as a clean athlete. This gives those
who watch your successes complete confidence
that your performance is down to the hard work
you put in every day and nothing else.
With the recent changes to the ADAMS system, UK
Anti-Doping has compiled this updated user guide
which we hope you will find useful. We are here to
support you and answer any questions you may
have, and will continue to work with you and your
sport to do all we can to make fulfilling your antidoping obligations as easy as possible.
Please do not hesitate to contact a member of
the Athlete Support team at any time, should you
need to.
Andy Parkinson
Chief Executive UK Anti-Doping
03.
INTRODUCTION
What is ADAMS?
Contacts
This user manual is a step-by-step guide to assist
you with updating your whereabouts.
If you need further help with submitting your
whereabouts please contact:
ADAMS is the Anti-Doping Administration and
Management System for providing information
about the whereabouts of elite athletes who are
part of UK Anti-Doping’s National Registered Testing
Pool (NRTP).
UK Anti-Doping
By providing your whereabouts information, you are
protecting the integrity of your sport and your right
to clean and fair competition. It underlines your
achievements as a doping-free athlete.
Email: [email protected]
Telephone: +44 (0) 20 7766 7366
Mobile: 07553370029
If there are unexpected changes to your
whereabouts, you can update by phone,
email or text.
Phone: 008000 943 7378 (WHERE R U)
(Not available from USA and Australia)
Whereabouts SMS: +44(0) 7786 202 407
Whereabouts Email: [email protected]
04.
LOGGING INTO ADAMS
Visit www.myadams.co.uk and
click the ADAMS log-in section.
05.
LOGGING INTO ADAMS (cont.)
Enter your ADAMS
username and password.
TOP TIPS
If you can’t access ADAMS, wait 30 minutes
and it will reset itself.
Ensure the email listed in ADAMS is up to
date. If you forget your password, you can
generate one automatically. Click the
‘Forgot Password’ link.
06.
OPENING THE WHEREABOUTS WINDOW
Click on ‘My Whereabouts’
to start inputting whereabouts
information.
07.
OPENING THE WHEREABOUTS WINDOW (cont.)
The Whereabouts Guide can be turned
on or off using the tick box at the top of
the screen.
If you remove the tick from this box, the
Whereabouts Guide will not appear the
next time you log into ADAMS. However,
it can always be selected on the left of
the screen.
The various categories of the user guide
will show a red cross until the appropriate
whereabouts information has been
provided – once it has, this will appear
as a green tick.
08.
OPENING THE WHEREABOUTS WINDOW (cont.)
‘Go Back’ will take you
back to the ADAMS ‘My
Zone’.
Manage your addresses
Go to your Whereabouts
To input this information directly
onto the Calendar, you can click
‘Go to Calendar’ at the top right of
the screen.
To select the quarter,
choose from the dropdown menu on the left.
09.
ADDRESS BOOK
The address book is a function that allows you to add addresses that can be used to provide your whereabouts.
Click ‘New’ in the top
right of the screen if
you wish to create a
new address.
Click on any of the
addresses shown to edit.
10.
ADDRESS BOOK (cont.)
Edit your address accordingly and save.
11.
ADDING ENTRIES TO THE CALENDAR
The calendar view is the area in which you are able to input your whereabouts information and make any alterations.
The calendar can be viewed by day,
week or month. This can be selected at
the top of the calendar. Use the arrow
to navigate to the next day, week or
month.
Calendar Icons
The Overnight Accommodation
and Travel entries are shown with
standard icons (
and
).
60-minute time slots are shown with
a clock icon (
).
Attachments are shown with a
paper-clip icon (
).
12.
Days containing modified entries
are flagged with a Modified icon:
an orange icon ( ) indicates
modified dates, while a red icon
( ) indicates dates modified on
the same day.
Recurring Whereabouts Entries are
shown on the calendar with
a recurrence icon. ( )
ADDING ENTRIES TO THE CALENDAR (cont.)
1. T o create a new
whereabouts entry, click the
‘New’ button (or its arrow for
more options), or click any
date in the calendar.
2. Y ou can select an address
if it’s already in your address
book from the drop-down
arrow, or select ‘New’.
13.
ADDING ENTRIES TO THE CALENDAR (cont.)
3. Y ou must select a category:
Overnight Accommodation,
Regular Activities (such as Training),
Competition, or Other.
14.
ADDING ENTRIES TO THE CALENDAR (cont.)
TOP TIPS
4. To create a recurring entry, select the type from the
‘Recurrence’ drop-down list. The recurrence can be one of the
following values:
Daily: the entry will repeat daily,
until the end date is reached.
Weekly: the entry will repeat
weekly, on the selected day(s)
of the week, until the end date
is reached.
Please note: You will need to
ensure the end date box is
completed for daily and
weekly entries.
Specific Dates: this option
allows you to select individual
dates from the calendar. No
end date is required.
Multiple entries: you can create a recurring entry
from the monthly calendar, by dragging the
mouse across multiple dates. Click on the first
date of the series, drag down to the last date of
the series, then release the mouse button. The
New Entry pop-up will appear with pre-populated
start and end dates.
Entire quarter: same as daily.
The end date is by default the
last day of the quarter.
Ensure you click Save to
populate the calendar.
15.
ADDING ENTRIES TO THE CALENDAR (cont.)
5. S ome categories will
require you to input
a start and end time.
16.
60-MINUTE TIME SLOT
ADAMS requires you to provide, for each day of the quarter, one specific 60-minute time slot between 06:00 and 23:00
where you will be available and accessible for testing at a specific location.
Tick the box if you would like the
location selected to be your 60minute time slot on that day(s).
TOP TIPS
Input the start time
and click ‘Save’.
The 60-minute time slot is applicable
to that day – ensure this is accurate
if attached to an overnight
accommodation, particularly if staying at
an alternative overnight accommodation
the previous day.
17.
TRAVEL ENTRIES
This category can be used if you are unable to provide an overnight accommodation or 60-Minute Time Slot on a given day
because of travel plans.
Create a whereabouts entry (click the ‘New’ button or any date on the calendar), then select ‘Travel’ in the Address field.
ADAMS will issue a warning and ask you to confirm that you are unable to provide either a 60-minute time slot or an overnight
accommodation.
18.
TRAVEL ENTRIES (cont.)
Once confirmed, select one of the following:
Daytime Travel
If you are unable to provide a 60-minute time slot
because of your travel plans.
Overnight Travel
If you are unable to provide an Overnight
Accommodation because of your travel plans.
Complete the pop-up box and click ‘Save’.
19.
EDITING ENTRIES
This section explains how you can edit and update the whereabouts information you provide.
You can:
- duplicate
- delete (either that entry or the entire series)
- edit
You can add new entries if required.
Please see page 12.
20.
EDITING ENTRIES (cont.)
Editing multiple entries
Click on an entry and select edit.
When prompted select ‘Update
entire series’.
21.
EDITING ENTRIES (cont.)
From the recurrence drop-down list,
select ‘Specific Dates’.
22.
EDITING ENTRIES (cont.)
Click on the mini calendar and then de-select
the dates from where you want to remove entries.
Then click ‘Save’.
You can then add new entries if required.
Please see page 12.
23.
MAILING ADDRESS
You need to provide a mailing address that can be used by your anti-doping organisation for the purposes of formal written
correspondence. Please ensure this is accurate and up to date.
A mailing address must be
confirmed each quarter. To do this,
click on ‘Mailing Address’.
24.
MAILING ADDRESS (cont.)
The pop-up box will appear. Choose a
mailing address from the drop-down list
or create a new address. Tick the box
to confirm this is the correct address for
the current quarter and click ‘Save’.
25.
SUBMITTING YOUR WHEREABOUTS
- SUBMITTING
Each time you provide information for a quarter or make changes, you must click ‘Submit’ or ‘Re-Submit’.
It is acknowledged that you may not know
precisely, at the beginning of the quarter, what
your whereabouts will be for each day in the
quarter. You should provide the best information
you have at the time. Always ensure the
information you input has been submitted.
Quarter submission deadlines 23:59 on:
Quarter 1 – 31 December
Quarter 2 – 31 March
Quarter 3 – 30 June
Quarter 4 – 30 September
To submit your whereabouts click
‘Submit’. If you make alterations to
your whereabouts you must
‘Re-submit’.
Your submission history can be viewed
by selecting the ‘Submission History’
tab at the top of the calendar.
26.
SUBMITTING YOUR WHEREABOUTS
- SUBMITTING (cont.)
TOP TIP
If you are unable to submit, you may
not have provided all the information
that is required. Hover the mouse
over any dates that appear red in the
side calendar. This will indicate the
information that is required.
27.
SUBMITTING YOUR WHEREABOUTS
- CONFIRMING
You need to provide your overnight accommodation, 60-minute time slot, competition schedule and regular activities.
If you have no competition or regular activities to input, this must be explained when submitting.
Click on ‘Submit’ or ‘Resubmit’ in the top
left of the screen. You will be prompted
to tick the appropriate boxes to confirm
you have no competition and/or regular
activity. Provide a valid reason and click
‘Save’.
28.
LOGGING OUT
Always log out of ADAMS.
29.
FREQUENTLY ASKED QUESTIONS… WHEREABOUTS
Do I have to do this?
YES. As an elite athlete within
the National Registered Testing
Pool, you are required to provide
whereabouts information.
Does it matter if I do not submit
my whereabouts information?
YES. You may receive a filing failure.
Support is available and reminders
will be sent but you must submit
before each new quarter.
Do I have to stay at the
location for the full hour?
YES. If you are not where you said
you would be, you may receive a
missed test.
30.
What happens if my training
schedule changes?
Don’t panic! Simply update the
change of circumstances as soon
as you are able to.
What happens if I need to go out or can’t
get back for my 60-minute time slot?
Use ADAMS to change your
60-minute time slot and/or
location. If there is an unexpected
change, you can phone, SMS or
email (up to 60 seconds before
your designated hour begins).
What happens if I am on holiday
or travelling overnight?
Update ADAMS with the best
information you have and then
update when you have more
detail.
FREQUENTLY ASKED QUESTIONS…
WHEREABOUTS (cont.)
Can I just use ADAMS once each
quarter to provide information?
You must ensure you regularly
update your whereabouts to
ensure the information is accurate.
If my club or team input my training
information do I need to check ADAMS?
YES. You must ensure the
information is accurate. Even if
your support personnel help, the
accuracy of your whereabouts is
your responsibility.
Can I just update my
whereabouts by SMS?
You should update directly onto
ADAMS. SMS should be used for
unexpected changes.
Do I have to explain where I
am all the time?
An athlete in a national registered
testing pool must provide a 60-minute
time slot, where he/she will be living,
training and competing.
Do I only have to do this for a year?
It is possible you will have to
provide whereabouts for your entire
career. However, NRTP athlete
inclusion is reviewed on a regular
basis.
Is my information only seen by UK
Anti-Doping?
Your information is secure and can
be seen by UK Anti-Doping, WADA,
your NGB and the International
Federation.
31.
TROUBLESHOOTING
1. I can’t submit my whereabouts.
ADAMS will identify which categories and entries
need inputting or editing in order to submit your
whereabouts. If you are still unclear contact UK
Anti-Doping or your Anti-Doping Liaison Officer.
2. I can’t log-in to my account.
• Wait 30 minutes and your login details will reactivate.
• Ensure your email address is up to date and
click on the forgotten password link.
• If that doesn’t work, call us.
3. What do I input if I am not training or
competing during the next quarter?
Select ‘Click here if you have no Regular Activity
this quarter’ from the whereabouts guide on
ADAMS and provide a valid reason.
32.
4. I don’t really use the ADAMS system and tend
to update by text.
Update on ADAMS if possible. The text update
system should be used if there are unexpected
changes to your whereabouts.
5.I don’t want to put down training information
in case I get caught out.
By putting training information into your ADAMS
profile it provides an opportunity to test away
from your 60-minute time slot. If UK Anti-Doping
can test you outside your designated hour,
you will be less likely to pick up a missed test.
If you are not at training because of a
last-minute change of plan, you will not pick
up a missed test.
USEFUL RESOURCES
www.globaldro.org
Remember to check your
medications.
www.informed-sport.com
Know the risk of supplements.
www.wada-ama.org
Check the Prohibited List of
banned substances.
33.
PURE SPORT
TRUE TALENT
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www.twitter.com/ukantidoping and our website www.100percentme.co.uk