Download Microsoft SPC210SF User`s guide

Software User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in “User’s Guide” before using the machine.
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Table of Contents
Section I Windows®
1
Printing
Using the printer driver ............................................................................................1-1
Printing a document.................................................................................................1-1
Manual Duplex Printing ......................................................................................1-2
Simultaneous scanning, printing and faxing ............................................................1-2
Printer operation key ...............................................................................................1-2
Job Cancel .........................................................................................................1-2
Secure Print key .................................................................................................1-3
Test Print ............................................................................................................1-4
Restoring default printer settings........................................................................1-4
Calibration ..........................................................................................................1-5
Status Monitor .........................................................................................................1-6
Turning on the status monitor.............................................................................1-6
Monitoring and viewing the machine’s status.....................................................1-6
Printer driver settings...............................................................................................1-7
Accessing the printer driver settings........................................................................1-7
Features in the Native Driver...................................................................................1-8
Basic tab.............................................................................................................1-8
Advanced tab ...................................................................................................1-11
Print Quality......................................................................................................1-12
Duplex ..............................................................................................................1-13
Watermark........................................................................................................1-14
Page Setting.....................................................................................................1-15
Device Options .................................................................................................1-15
Accessories tab ................................................................................................1-19
2
Scanning
Scanning a document using the TWAIN driver........................................................2-1
TWAIN compliant ...............................................................................................2-1
Access the Scanner ...........................................................................................2-2
Scanning a document into the PC......................................................................2-3
Settings in the Scanner window .........................................................................2-5
Scanning a document using the WIA driver (For Windows® XP only).....................2-8
WIA compliant ....................................................................................................2-8
Accessing the scanner .......................................................................................2-8
Scanning a document into the PC......................................................................2-9
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Using the Scan key (For USB or Parallel cable users)..........................................2-12
Scan to E-mail ..................................................................................................2-12
Scan to Image ..................................................................................................2-13
Scan to OCR ....................................................................................................2-13
Scan to File ......................................................................................................2-13
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ..................................2-14
Viewing items ...................................................................................................2-15
Organizing your items in folders.......................................................................2-15
Quick links to other applications.......................................................................2-16
ScanSoft® OmniPage® OCR lets you convert image text into text
you can edit...................................................................................................2-16
Importing items from other applications ...........................................................2-16
Exporting items in other formats.......................................................................2-17
How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ............2-17
3
ControlCenter2
Using ControlCenter2 ..............................................................................................3-1
Turning the AutoLoad feature off........................................................................3-2
SCAN .................................................................................................................3-2
CUSTOM SCAN.................................................................................................3-2
COPY .................................................................................................................3-3
PC-FAX ..............................................................................................................3-3
DEVICE SETTING .............................................................................................3-3
SCAN.......................................................................................................................3-4
Image (example: Microsoft Paint).......................................................................3-4
OCR (Word Processing program) ......................................................................3-6
E-mail .................................................................................................................3-6
File attachments .................................................................................................3-7
File......................................................................................................................3-8
CUSTOM SCAN ......................................................................................................3-9
Customizing a user-defined button...................................................................3-10
COPY ....................................................................................................................3-13
PC-FAX .................................................................................................................3-14
Send .................................................................................................................3-14
Receive / View Received..................................................................................3-15
Address Book ...................................................................................................3-15
Setup ................................................................................................................3-15
DEVICE SETTING.................................................................................................3-16
Remote Setup ..................................................................................................3-16
Quick-Dial.........................................................................................................3-16
Status Monitor ..................................................................................................3-16
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4
Network Scanning
Before using Network Scanning ..............................................................................4-1
Network License.................................................................................................4-1
Configuring Network Scanning...........................................................................4-2
Using the Scan key..................................................................................................4-4
Scan to E-mail (PC)............................................................................................4-4
Scan to E-mail (E-mail server) ...........................................................................4-5
Scan to Image ....................................................................................................4-6
Scan to OCR ......................................................................................................4-6
Scan to File ........................................................................................................4-7
5
Remote Setup
Remote Setup..........................................................................................................5-1
6
PC-FAX software
PC-FAX sending......................................................................................................6-1
Setting up user information ................................................................................6-1
Sending setup ....................................................................................................6-2
Address Book .....................................................................................................6-3
Setting up a Cover Page ....................................................................................6-4
Entering Cover Page Information .......................................................................6-4
Speed-Dial setup .....................................................................................................6-5
Address Book .....................................................................................................6-5
Setting up a Member in the Address Book.........................................................6-6
Setting up a Group for Broadcasting ..................................................................6-6
Editing Member information ...............................................................................6-7
Deleting a Member or Group..............................................................................6-7
Exporting the Address Book...............................................................................6-8
Importing to the Address Book ...........................................................................6-9
Sending a file as a PC-FAX using the Facsimile style user interface...............6-10
Sending a file as a PC-FAX using the Simple style user interface...................6-11
PC-FAX receiving ..................................................................................................6-12
Turn on the machine’s PC-FAX Receive function ............................................6-12
Running PC-FAX Receiving .............................................................................6-13
Setting up your PC ...........................................................................................6-13
Viewing new PC-FAX messages......................................................................6-13
I
Index
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Section I
®
Windows
1
2
3
4
5
6
Printing
Scanning
ControlCenter2
Network Scanning
Remote Setup
PC-FAX software
Windows® XP in this document represents Windows® XP Professional.
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1
Printing
Using the printer driver
A Printer Driver is software that translates data from the format used by a computer into the format required
by a particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup
Guide.
Windows® Printing
The dedicated printer driver for Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and Windows NT®
workstation 4.0 are available on the CD-ROM supplied with your device. You can install them easily into your
Windows® system using our installer program. The driver supports our unique compression mode to enhance
printing speed in Windows® applications, and allows you to set various printer settings, including economy
printing mode and custom paper size.
Printing a document
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
1
From your application, select the Print command.
If any other printer drivers are installed on your computer, select SP C210SF (XXX)* Printer as your
printer driver from the Print or Print Settings menu in your software application, and then click OK to
begin printing.
*(Select SP C210SF Printer if you are using a parallel cable or if you are connecting your machine via
Network. Select SP C210SF USB Printer if you are using a USB cable.)
2
Your computer sends the data to the machine.
The LCD shows Receiving Data.
3
When the machine finishes printing all the data, the LCD shows the machine status.
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1
Printing
Note
You can select the paper size and orientation in your application software.
If your application software does not support your custom paper size, select the next larger paper size.
1
Then adjust the print area by changing the right and left margins in your application software.
Manual Duplex Printing
The machine prints all the even-numbered pages on one side of the paper first.
Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting
the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.
Simultaneous scanning, printing and faxing
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.
Printer operation key
Job Cancel
To cancel the current print job, press Job Cancel. If the LCD shows Data Remaining, you can clear the
data that is left in the printer memory by pressing Job Cancel.
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Printing
Secure Print key
Secured data is password protected. Only those people that know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. (See Device Options on page 1-15 or Accessories tab on page 1-19.)
1
Press Secure Print.
Note
The LCD displays No Data! if there is no secured data in the memory.
2
Press ▲ or ▼ to select the user name.
Press Menu/Set. The LCD displays job selections.
3
Press ▲ or ▼ to select the job.
Press Menu/Set. The LCD prompts you to enter your four-digit password.
4
Enter your password using the control panel.
Press Menu/Set.
5
Press ▲ or ▼ to select Print.
Press Menu/Set. The machine prints the data.
—OR—
If you want to delete the secured data press ▲ or ▼ to select Delete.
Press Menu/Set.
6
Press Stop/Exit.
Note
■ If you turn the power switch Off, the secured data saved in memory will be cleared.
■ After you print the secured data it will be cleared from memory.
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1
Printing
Test Print
If you are having problems with print quality, you can do a test print.
1
2
3
Press Menu/Set, 4, 1.
1
Press Color Start or Black Start.
Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
Restoring default printer settings
You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the
machine’s memory will be cleared.
1
2
Press Menu/Set, 4, 2.
Press 1 to restore the default settings.
—OR—
Press 2 to exit without making a change.
3
Press Stop/Exit.
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Printing
Calibration
The output density for each color may vary depending on the environment the machine is in such as
temperature and humidity. Calibration helps you to improve the color density.
1
2
3
4
1
Press Menu/Set, 4, 3.
Press ▲ or ▼ to select Calibrate.
Press Menu/Set.
Press 1 to select Yes.
You can reset the calibration parameters back to those set at the factory.
1
2
3
4
Press Menu/Set, 4, 3.
Press ▲ or ▼ to select Reset.
Press Menu/Set.
Press 1 to select Yes.
Note
If an error message is displayed, press Stop/Exit and try again. For more information, see Troubleshooting
and routine maintenance in the User’s Guide.
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Printing
Status Monitor
The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more
devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
1
Turning on the status monitor
1
Click SP C210SF (XXX)* Printer located in the Start/All Programs/Multi-Function Suite
SP C210SF/Status Monitor on your computer. The Status Monitor window will appear.
*(Select SP C210SF Printer if you are using a parallel
cable or if you are connecting your machine via Network.
Select SP C210SF USB Printer if you are using a USB
cable.)
2
3
Right-click on the Status Monitor window and select
Load Status Monitor on Startup in the menu.
Right-click on the Status Monitor window and select
Location, and then select the way to display the status
monitor on your computer—in the taskbar, in the
tasktray, in the tasktray (on Error) or on the desktop.
Monitoring and viewing the machine’s status
The Status Monitor icon will change color depending on the machine’s status.
Green icon means a normal stand-by condition.
Yellow icon means a warning.
Red icon means a printing error has occured.
Note
You
can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
■
Status Monitor located in the Start/All Programs/Multi-Function Suite SP C210SF on your computer.
■ For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.
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Printing
Printer driver settings
You can change the following printer settings when you print from your computer:
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
■
*1
Paper Size
Multiple Page
Orientation
Copies
Media Type
Color/Mono
Paper Source
Print Quality
Color Mode
Duplex
Watermark*1
Scaling*1
Secure Print
Toner Save Mode
Quick Print Setup*1
Status Monitor*1
Administrator (For Windows 98/98SE/Me Users Only)*1
Print Setting (For Windows XP/2000/NT Users Only)*1
Print Date & Time*1
Color Calibration*1
1
These settings are not available with the BR-Script 3 driver.
Accessing the printer driver settings
1
2
Select Print from the File menu in your application software.
Select SP C210SF (USB) Printer (If you are using a USB interface, then USB will be in the printer driver
name) and click Properties or Preferences. (Document Default for Windows NT® 4.0). The Printer
dialog box will appear.
Note
The way you access the printer driver settings depends on your operating system and software applications.
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Printing
Features in the Native Driver
Basic tab
1
1
2
3
4
1
2
3
Select the Paper Size, Multiple Page, Orientation, number of copies and Media Type.
Select the Color/Mono setting.
Select the Paper Source (First Page and Other Pages).
Note
To select Other Pages, you must select the optional Tray 2 in the Accessories tab. For more information,
see Accessories tab on page 1-19.
Auto Select allows the printer driver to select a suitable tray for Paper Size automatically.
4
Click the OK button to apply your selected settings.
To return to the default settings, click the Default button, then click the OK button.
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Printing
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.
Ex. 4 in 1
Ex. 1 in 2 x 2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid
border, dash border or no border around each page on the sheet.
Orientation
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait
Landscape
Copies
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.
Collate box checked
Collate box not checked
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1
Printing
Media Type
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Thin Paper
Transparencies
Recycled Paper
Thick Paper
Thicker Paper
1
Note
When using ordinary plain paper or recycled paper (20 to 24 lb), select Plain Paper or Recycled Paper.
When using heavier weight paper for both plain and recycled paper, envelopes or rough paper select Thick
Paper or Thicker Paper. For OHP transparencies, select Transparencies.
Color/Mono
You can select Full Color, Mono, Black & Cyan, Black & Magenta, and Black & Yellow from the drop down
box.
Full Color
When your document contains color and you want to print it in color, select this mode.
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the
print processing speed faster than color mode. If your document contains color, selecting Mono mode prints
your document in 256 levels of gray.
Black & Cyan
Select this mode when you want to print a color document in Black and Cyan. All colors apart from Black will
print in Cyan.
Black & Magenta
Select this mode when you want to print a color document in Black and Magenta. All colors apart from Black
will print in Magenta.
Black & Yellow
Select this mode when you want to print a color document in Black and Yellow. All colors apart from Black
will print in Yellow.
Paper Source
You can choose Auto Select, Tray 1, or Tray 2 (Option). You can specify separate trays for printing the first
page and for printing from the second page onwards.
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Printing
Advanced tab
1
2
3
4
5
1
Change the tab settings by selecting one of the following icons:
1 Print Quality
2 Duplex
3 Watermark
4 Page Setting
5 Device Options
Note
To return to the default settings, click the Default button.
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Printing
Print Quality
Print Quality
You can select the following print quality settings:
1
Normal
600 x 600 dpi. Recommended mode for ordinary printouts. Good print quality with reasonable printing speed.
Fine
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the
print data is much larger than in normal mode, processing time / data transfer time and printing time will be
longer.
Note
The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.
ColorMode
You can change the Color Matching mode as follows:
Match Monitor
The color of all elements in the document are adjusted to match the monitor color.
Vivid/Text
The color of all elements are adjusted to become vivid color. Suitable for Graphics and Text.
Auto
The printer driver automatically selects the Color Mode type.
Improve Gray Color
You can improve the image quality of shaded areas by ticking the Improve Gray Color check box.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
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Printing
Duplex
The printer driver supports manual duplex printing.
Manual Duplex
1
Check the Manual Duplex box. In this mode, the machine
prints all the even numbered pages first. Then the printer
driver stops and shows the instructions required to re-install
the paper. When you click OK the odd numbered pages are
printed.
Duplex Type
You can select Duplex Type. There are six types of duplex
directions available for each orientation.
Flip on Left Edge
Flip on Right Edge
Flip on Top Edge
Flip on Bottom Edge
Flip on Top Edge (No Reverse)
Flip on Bottom Edge (No Reverse)
Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters
(0 - 8 inches) [0 - 203.2 mm].
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Printing
Watermark
You can place a logo or text into your document as a
Watermark. You can select one of the preset Watermarks, or
you can use a bitmap file or text file that you have created.
1
Check Use Watermark, and then select the watermark you
want to use.
Transparent
Check Transparent to print the watermarked image in the
background of your document. If this feature is not checked
then the Watermark will be printed on top of your document.
In Outline Text
(Windows® 2000/XP/Windows NT® 4.0)
Check In Outline Text if you only want to print an outline of
the Watermark.
Print Watermark
The Print Watermark feature offers the following print choices:
■
■
■
■
On all pages
On first page only
From second page
Custom
Watermark Setting
You can change the Watermark’s size and position on the
page by selecting the Watermark, and clicking the Edit
button. If you want to add a new Watermark, click the New
button, and then select Text or Bitmap in the Watermark
Style.
■ Title
You can select the CONFIDENTIAL, COPY or DRAFT as
the standard title or enter a title you like in the field.
■ Watermark Text
Enter your Watermark text into the Text Box, and then
select the Font, Size, Color (Red / Green / Blue) and
Style.
■ Watermark Bitmap
Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You
can also set the scaling size of the image.
■ Position
Use this setting if you want to control the position of the Watermark on the page.
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Printing
Page Setting
Scaling
You can change the print size of your document with the
Scaling feature.
1
■ Check Off if you want to print the document as it appears
on your screen.
■ Check Fit to Paper Size if your document has an unusual
size, or if you have only the standard size paper.
■ Check Free if you want to change the size.
You can also use the Mirror Print or Reverse Print feature
for your page setting.
Device Options
You can set the following Printer Function modes in this tab:
■
■
■
■
■
Secure Print
Toner Save Mode
Quick Print Setup
Status Monitor
Administrator
(For Windows® 98/98SE/Me Users Only)
■ Print Setting
(For Windows® XP/2000/NT® Users Only)
■ Print Date & Time
■ Color Calibration
Secure Print
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
To send a secured document:
1
2
Select Secure Print from Printer Function and check Secure Print.
Enter your password, user name and job name and click OK.
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Printing
3
You must print the secured documents from the control panel of the machine. (See Secure Print key on
page 1-3.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Print key
on page 1-3.)
Toner Save Mode
You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The
default setting is Off.
Note
We do not recommend Toner Save Mode for printing photo or gray scale images.
Quick Print Setup
The Quick Print Setup feature allows you to quickly select
driver settings. To view settings, simply click your mouse
button on the task tray
icon. This feature can be set to On
or Off from the Device Options.
Status Monitor
This reports the machine status (any error that may happen with the machine) when printing. The default
setting for the Status Monitor is off. If you would like to turn the Status Monitor on, go to the Advanced tab,
select Device options and then select Status monitor.
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1
Printing
Administrator (For Windows® 98/98SE/Me Users Only)
The Administrator selection permits the Copy, Scaling,
Color/Mono and Watermark features to be locked and
password protected.
1
Note
Record your password and keep it in a safe place for future reference. If you forget your password these
settings can not be accessed.
Print setting (For Windows® XP/2000/NT® Users Only)
Improve pattern printing
Select the Improve pattern printing option if printed fills and patterns are different from the patterns and fills
you see on your computer.
Print Date & Time
When enabled the Print Date & Time feature, it will print the
date and time on your document from your computer’s system
clock.
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Printing
Click the Setting button to change the Date/Time Format,
Position and Font. To include a background with the Date
and Time, select Opaque. When Opaque is selected, you
can set the Color of the Date and Time background by
changing the percentage.
1
Note
The Date and Time in the selection box shows the format that will be printed. The actual Date and Time
printed on your document is automatically retrieved from the settings of your computer.
Color Calibration
The output density of each color may vary depending on the
temperature and humidity of the environment the machine is
in. This setting helps you to improve color density by letting the
printer driver use the color calibration data stored in your
machine.
Get device data
If you click this button, the printer driver will attempt to get the
color calibration data from your machine.
Use calibration data
If the driver successfully gets the calibration data, the driver will
automatically check this box. Remove the check mark if you do
not want to use the data.
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Printing
Accessories tab
When you install option units, you can add them and select the settings for them in the Accessories tab as
follows.
1
1
3
2
1
Available Options
2
You can manually add or remove additional driver options and settings for use with the optional
accessories you can add to your machine.
Paper Source Setting
3
This feature recognizes the paper size in each paper tray.
Auto Detect
The Auto Detect function tries to find any installed optional accessories and then shows those
accessories in the printer driver. When you click the Auto Detect button, options that are installed on the
machine will be listed. You can manually add or remove options.
Note
Auto Detect function may not be available under certain printer conditions.
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2
Scanning
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
2
■ For Windows® XP
Two scanner drivers are installed. A TWAIN compliant scanner driver (see Scanning a document using the
TWAIN driver on page 2-1) and a Windows Imaging Acquisition (WIA) driver (see Scanning a document using
the WIA driver (For Windows® XP only) on page 2-8). Windows® XP users can select either one of the two
when you scan documents.
Note
For ScanSoft®, PaperPort® 9.0SE and OmniPage® OCR, see Using ScanSoft® PaperPort® 9.0SE and
OmniPage® OCR on page 2-14.
Scanning a document using the TWAIN driver
TWAIN compliant
The Multi-Function Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and software applications. This means that
not only you can scan images directly into the PaperPort® 9.0SE viewer that included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
These applications include popular programs like Adobe® PhotoShop®, Adobe® PageMaker®, CorelDraw®
and many more.
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Scanning
Access the Scanner
1
Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. If you are
scanning into another software application, the steps may vary.
2
3
Click File, then Scan. Or select the Scan button. The Scan panel appears in the left side of the screen.
Choose the scanner you are using from the Scanner drop-down list box.
Note
If the machine is connected via:
Parallel cable use SP C210SF
USB cable use SP C210SF USB
LAN cable use SP C210SF LAN
If you are using Windows® XP, select TW-SP C210SF, not WIA-SP C210SF.
4
Click Scan.
The Scanner Setup dialog box will appear:
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2
Scanning
Scanning a document into the PC
You can scan a whole page
—OR—
2
Scan a portion of the page after pre-scanning the document.
Scanning a whole page
1
2
Place the document face up in the ADF, or face down on the scanner glass.
Adjust the following settings, if required, in
the Scanner window:
•
•
•
•
•
•
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Brightness (4)
Contrast (5)
Document Size (6)
1
2
3
4
5
6
3
Click the Start button in the scanner
window.
When scanning is completed, click Cancel to return to the PaperPort® 9.0SE window.
Note
After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Settings in the
Scanner window on page 2-5.)
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Scanning
Pre-Scanning to crop a portion you want to scan
The PreScan button is used to preview an image for cropping any unwanted areas from the image. When
you are satisfied with the preview, click the Start button in the scanner window to scan the image.
1
2
3
4
Place the document face up in the ADF, or face down on
the scanner glass.
2
Select the settings for Image Type, Resolution, Scan
Type, Brightness, Contrast and Document Size, as
needed.
Scanning area
In the Scanner Setup dialog box, click the PreScan
button.
The entire document will be scanned into the PC and will
appear in the Scanning Area.
To select the portion you want to scan, click and hold the
left mouse button, then drag the mouse pointer over the
area.
Scanning area
Note
If you enlarge the image using
size.
5
button, you can then use the
button to restore the image to its former
Put the document back into the ADF.
Note
If you loaded your document onto the scanner glass in Step 1, please skip this step.
6
Click Start.
This time only the selected area of the document will appear in the PaperPort ® 9.0SE window (or your
software application window).
7
In the PaperPort® 9.0SE window, use the options available to refine the image.
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Scanning
Settings in the Scanner window
Image Type
Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are:
Image Type
Resolution
Scan Type
Photo
Select for scanning photo images.
300 x 300 dpi
24-bit color
Web
Select for attaching the scanned image to web pages.
100 x 100 dpi
24-bit color
Text
Select for scanning text documents.
200 x 200 dpi
Black & White
Resolution
You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more
memory and transfer time, but can achieve a finer scanned image. The following list shows the resolution you
can choose.
■
■
■
■
■
■
■
■
■
■
100 x 100 dpi
150 x 150 dpi
200 x 200 dpi
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x 1200 dpi
2400 x 2400 dpi
4800 x 4800 dpi
9600 x 9600 dpi
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2
Scanning
Scan Type
Black & White: Set the Scan Type to Black & White for text or line art.
Gray Scale:
Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images.
Colors:
Set either:
2
256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million
colors.
Although using 24 bit Color creates an image with the most accurate colors, the image
file will be approximately three times larger than a file created with 256 Color.
Brightness
Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.
You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also
type a value in the box for the setting.
If the scanned image is too light, set a lower brightness value and scan the document again. If the image is
too dark, set a higher brightness value and scan the document again.
Note
The Brightness setting is only available when Black & White or Gray (Error Diffusion) or True Gray is
selected.
Contrast
You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can
also type a value in the box for the setting.
Note
The Contrast setting is only adjustable when you have selected one of the gray scale settings. It is not
available when Black & White and Color settings are selected as the Scan Type.
When scanning photographs or other images for use in a word processor or other graphics application, you
should try different settings for the contrast and resolution modes to see which best suits your needs.
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Scanning
Document Size
Set the size to one of the following:
■
■
■
■
■
■
■
■
■
■
■
■
■
■
A4 210 x 297 mm
JIS B5 182 x 257 mm
Letter 8 1/2 x 11 in
Legal 8 1/2 x 14 in
A5 148 x 210 mm
Executive 7 1/4 x 10 1/2 in
Business Card
Photo 4 x 6 in
Index Card 5 x 8 in
Photo L 89 x 127 mm
Photo 2L 127 x 178 mm
Postcard 1 100 x 148 mm
Postcard 2 148 x 200 mm
Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.)
2
To scan business cards, select the business card size, and then place the business card face down at the
center of the scanner glass.
If you selected Custom as the size, the Custom Document
Size dialog box will appear.
Type the Name, Width and Height for the document.
You can choose “mm” or “inch” as the unit for Width and
Height.
Note
You can see the actual paper size you selected on the screen.
■ Width: shows the width of scanning area
■ Height: shows the height of scanning area
■ Data Size: shows the approximate data size calculated in
a Bitmap format. The size will be different for other file
formats such as JPEG.
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Scanning
Scanning a document using the WIA driver
(For Windows® XP only)
WIA compliant
2
Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan
images directly into the PaperPort® 9.0SE viewer included with your machine or you can scan images directly
into any other software application that supports WIA or TWAIN scanning.
Accessing the scanner
1
Open your software application to scan the document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. The steps for
scanning from another application may vary.
2
Select Scan from the File drop-down menu or select the Scan button.
The Scan panel appears on the left of the screen.
3
Select WIA-SP C210SF from the Scanner drop-down list box.
Note
■ If the machine is connected via:
Parallel cable use WIA-SP C210SF
USB cable use WIA-SP C210SF USB
LAN cable use WIA-SP C210SF LAN
■ If you choose TW-SP C210SF, the TWAIN driver will run.
4
Click Scan.
The Scan dialog box will appear:
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Scanning
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the Flatbed scanner glass.
2
If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need
to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan using the scanner
glass on page 2-10.)
Scanning a document using the ADF
1
2
3
4
Place the document face up in the ADF.
Select the Document Feeder from the Paper source
drop-down list box (A).
A
Select the picture type (B).
Select the Page size from the drop-down list box (D).
B
C
D
5
If you require advanced settings, click on the tab Adjust
the quality of the scanned picture (C). You can select
Brightness, Contrast, Resolution and Picture Type
from the Advanced Properties. Click the OK button
after you choose your settings.
Note
■ You can select a resolution of up to 1200 dpi.
■ For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility on page 2-11.)
6
To start scanning your document, click the Scan button in the Scan dialog box.
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Scanning
Pre-Scanning to crop a portion you want to scan using the scanner glass
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
1
2
3
4
Place the document face down on the scanner glass.
2
Select Flatbed in the Paper source pull-down box (A).
Select the picture type (B).
In the Scan dialog box, click the Preview button. The
entire document will be scanned into the PC and will
appear in the scanning area.
A
B
Scanning
area
C
5
To select the portion you want to scan, click and hold the
left mouse button, then drag the mouse pointer over the
area.
Scanning area
6
7
If you require advanced settings, click on the tab Adjust
the quality of the scanned picture (C). You can select
Brightness, Contrast, Resolution and Picture Type
from the Advanced Properties. Click the OK button
after you choose your settings.
To start scanning your document, click the Scan button
in the Scan dialog box. This time only the selected area
of the document will appear in the PaperPort® 9.0SE
window (or your software application window).
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Scanning
Scanner Utility
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and
for changing the maximum scanning size. If you want to set Legal size as the default size, change the setting
using this utility. You must restart your PC for the new settings to take effect.
2
To run the utility:
You can run the utility by selecting the Scanner Utility
located in the Start/All Programs/Multi-Function Suite
SP C210SF/Scanner Settings/Scanner Utility menu.
Note
If you scan the document at a resolution of greater than 1200
dpi, the file size may be very large. Please make sure that you
have sufficient memory and hard disk space for the size of the
file you are trying to scan. If the memory and hard disk is not
sufficient then your computer may freeze and you could lose
your file.
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Scanning
Using the Scan key (For USB or Parallel cable users)
Note
If you use the Scan key on a network, see Using the Scan key on page 4-4.
2
You can use the Scan key on the control panel to scan
documents into your word processing, graphics or E-mail
applications or your computer folder. The advantage of using
Scan is that you avoid the mouse clicks required to scan from
your computer.
Note
Before you can use the Scan key on the control panel, you must have connected the machine to your
Windows® based computer and loaded the appropriate our drivers for your version of Windows ®.
For details about how to configure the ControlCenter2 buttons to launch the application of your choice using
the Scan key, see ControlCenter2 on page 3-1.
Scan to E-mail
You can either scan a black and white document or color document into your E-mail application as a file
attachment. You can change the scan configuration. (See E-mail on page 3-6.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to E-mail.
Press Menu/Set.
The machine will scan the document, create a file attachment, and launch your E-mail application,
displaying the new message waiting to be addressed.
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Scanning
Scan to Image
You can scan a picture into your graphics application for viewing and editing. You can change the scan
configuration. (See Image (example: Microsoft Paint) on page 3-4.)
1
2
3
2
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to Image.
Press Menu/Set.
The machine will start the scanning process.
Scan to OCR
If your document is text, you can have it converted by ScanSoft® OmniPage® OCR to an editable text file and
then have the result displayed in your word processing application for viewing and editing. You can change
the scan configuration. (See OCR (Word Processing program) on page 3-6.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to OCR.
Press Menu/Set.
The machine will start the scanning process.
Scan to File
You can scan a black and white or a color document into your computer and save it as a file in the folder you
choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen
of ControlCenter2. (See File on page 3-8.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to File.
Press Menu/Set.
The machine will start the scanning process.
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Scanning
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR
ScanSoft® PaperPort® 9.0SE is a document management
application. You can use PaperPort® 9.0SE to view scanned
documents.
2
PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing
system that will help you organize your graphics and text
documents. It allows you to combine or “stack” documents of
different formats for printing, faxing or filing.
ScanSoft® PaperPort® 9.0SE can be accessed through the
ScanSoft® PaperPort® 9.0SE program group.
This chapter is only an introduction to the basic operations of
ScanSoft® PaperPort® 9.0SE.
The complete ScanSoft® PaperPort® 9.0SE User’s Guide, including ScanSoft® OmniPage® OCR, is in the
Documentation located on the CD-ROM.
When you install Multi-Function Suite, ScanSoft® PaperPort® 9.0SE and ScanSoft® OmniPage® OCR are
installed automatically.
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Scanning
Viewing items
ScanSoft® PaperPort® 9.0SE provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that
represents each item in a Desktop or folder).
2
Items in the selected folder appear on the PaperPort® 9.0SE
Desktop. You can see PaperPort® 9.0SE items (MAX files)
and non-PaperPort® 9.0SE items (files created using other
applications).
Non-PaperPort® 9.0SE items include an icon that indicates
the application that was used to create the item; a
non-PaperPort® 9.0SE item is represented by a small
rectangular thumbnail and not an actual image.
Desktop View displays items
as thumbnails
Page View displays a close-up of a single page and you can
open a PaperPort® 9.0SE item by double-clicking on it.
As long as you have the appropriate application on your
computer to display it, you can also double-click a
non-PaperPort® 9.0SE item to open it.
Page View displays each item
as a full page
Organizing your items in folders
PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you select to view in Desktop View. An item can be a PaperPort® 9.0SE item or a
non-PaperPort® 9.0SE item:
■ Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in Desktop View.
■ You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® 9.0SE MAX files and non PaperPort® 9.0SE
files) appear on the Desktop.
■ You can also use Windows® Explorer to manage the folders and items shown in Desktop View.
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Scanning
Quick links to other applications
ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your computer and
creates a “working link” to them.
The Send To Bar at the bottom of the Desktop view shows icons of those linked applications.
2
To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use
of the Send To Bar is to select an item and then fax it.
This sample Send To Bar shows several applications with links to PaperPort® 9.0SE.
If PaperPort® 9.0SE does not automatically recognize one of the applications on your computer, you can
manually create a link using the New Program Link... command.
(See PaperPort® 9.0SE in the Documentation section on the CD-ROM for more information about creating
new links.)
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit
ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is
really just a picture of the text) into text that you can edit with a word processing application.
PaperPort® 9.0SE uses the optical character recognition application ScanSoft® OmniPage® OCR, which
comes with PaperPort® 9.0SE.
—OR—
PaperPort® 9.0SE can use your preferred OCR application if it is already on your computer. You can convert
the entire item, or by using the Copy Text command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort® 9.0SE’s built-in OCR application, or you
can use your own OCR application.
Importing items from other applications
In addition to scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert
them to PaperPort® 9.0SE (MAX) files in several different ways:
■ Print to the Desktop View from another application, such as Microsoft® Excel.
■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format
(TIFF).
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Scanning
Exporting items in other formats
You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF,
PDF or self-viewing.
For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG
files for displaying images.
Exporting an image file
1
2
3
4
Select the Save As command from the File pull-down menu in the PaperPort® 9.0SE window. The Save
‘XXXXX’ as dialog box will be displayed.
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a name from the File Name text box. (You can
scroll through the Directories and File Name listing for prompting.)
Select the Save button to save your file, or Cancel to return to the PaperPort® 9.0SE without saving it.
How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR
For Windows® 98/98SE/Me and Windows NT® 4.0:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.
Select PaperPort from the list and click the Add/Remove button.
For Windows® 2000 Professional:
Select Start, Settings, Control Panel and Add/Remove Programs.
Select PaperPort from the list and click the Change or Remove button.
For Windows® XP:
Select Start, Control Panel, Add or Remove Programs.
Select PaperPort from the list and click the Change or Remove button.
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2
3
ControlCenter2
Using ControlCenter2
3
ControlCenter2 is a software utility that allows you to quickly
and easily access your frequently used applications. Using
ControlCenter2 eliminates the need to manually launch the
specific applications. ControlCenter2 provides the following
five categories of operations:
1
2
3
4
5
Scan directly to a file, E-mail, word processor or graphics application of your choice.
Custom Scan buttons allow you to configure a button to meet your own application requirements.
Access the Copy features available via your computer.
Access the “PC-FAX” applications available for your device.
Access the settings available to configure your device.
You can select which machine ControlCenter2 will connect with from the Model pull-down list.
Also you can open the configuration window for each function by clicking the Configuration button.
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ControlCenter2
Turning the AutoLoad feature off
Once you start ControlCenter2 from the Start menu, the icon will appear on the task tray. You can open the
ControlCenter2 window by double-clicking on the
icon.
If you do not want ControlCenter2 to run automatically each time the computer is started;
1
2
3
Right-click on the ControlCenter2 icon
3
in the Task Tray, and select Preference.
The ControlCenter2 preference window appears, then
uncheck the Start ControlCenter on computer startup
check box.
Click OK to close the window.
SCAN
This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File
applications.
■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor
application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe
PhotoShop, or any kind of image editing application you have installed on your computer.
■ OCR (Default: MS NotePad) — enables you to scan a page or document, automatically run the OCR
application and insert the text and any graphic images into a word processing application. You have the
option of selecting the target word processing application, such as WordPad, MS Word, Word Perfect or
whichever word processing application is installed on your computer.
■ E-mail (Default: your default E-mail software) — enables you to scan a page or document directly into an
E-mail application as a standard attachment. You have the option of selecting the file type and resolution
for the attachment.
■ File — enables you to scan directly to a file and save it to disk. You can change the file type and
destination folder, as needed.
ControlCenter2 gives you the ability to configure the hardware Scan key on your machine for each scan
feature. Select the Device Button in the configuration menu for each of the SCAN buttons.
CUSTOM SCAN
You can configure the button name and settings for each of these buttons to meet your specific requirements
by right-clicking on a button and following the configuration menus.
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ControlCenter2
COPY
Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the
page on the machine and print the copies using any of the features of the machine printer driver—OR—you
can direct the copy output to any standard printer driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
PC-FAX
These buttons are for sending or receiving faxes using the PC-FAX application.
■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC
using the PC-FAX software. (See PC-FAX sending on page 6-1.)
■ Receive — By clicking this button, the PC-FAX receiving software is activated and starts receiving fax
data from your machine. After running the PC-FAX receive software, this button changes to View
Received to open the viewer application and see the received faxes. Before you use the PC-FAX Receive
function, you must select the option of PC-FAX Receive from the control panel menu of the your machine.
(See Turn on the machine’s PC-FAX Receive function on page 6-12.)
Note
When the machine is connected to a network, you cannot use the Receive function.
■ Address Book — enables you to open PC-FAX address book. (See Address Book on page 6-5.)
■ Setup — enables you to configure the PC-FAX sending settings. (See Sending setup on page 6-2.)
DEVICE SETTING
You can configure the machine settings.
■ Remote Setup — enables you to open the Remote Setup Program. (See Remote Setup on page 5-1.)
■ Quick-Dial — enables you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup
on page 5-1.)
■ Status Monitor — enables you to open the Status Monitor utility. (See Status Monitor on page 1-6.)
Note
When the machine is connected to a network, you cannot use the Remote Setup and Quick-Dial functions.
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3
ControlCenter2
SCAN
This section contains four buttons for Scan to Image, Scan
to OCR, Scan to E-mail and Scan to File applications.
3
These four selections can be accessed from ControlCenter2
or from the Scan key on the control panel of the machine. The
target application, file type and scan settings are configured
independently by choosing the Software Button or the
Device Button tabs of ControlCenter2 configuration window.
Image (example: Microsoft Paint)
Scan to Image feature allows you to scan an image directly
into your graphics application for image editing. To change
the default settings, right-click on the button and select
Software Button or Device Button.
If you want to scan and then crop a portion of a page after
pre-scanning the document, check Show Scanner Interface
box. For more information on pre-scanning, see
Pre-Scanning to crop a portion you want to scan on page 2-4.
✓
Change the other settings, if needed.
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ControlCenter2
To change the destination application, select the appropriate
application from the Target Application pull down list. You
can add an application to the list by clicking the Add button.
Enter the Application Name (up to 30 characters) and the
Application Location. You can also find the application
location by clicking
button. Choose the File Type from
the pull-down list.
3
You can delete applications that you have added by selecting
the Application Name and click the Delete button.
To change the file type or Scan settings make your selections
from the appropriate pull down list.
Note
The Add and Delete buttons are also available for Scan to
E-mail and Scan to OCR. The window may vary depending
upon the function.
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ControlCenter2
OCR (Word Processing program)
Scan to OCR converts the graphic page image data into text
which can be edited by any word processor program. You can
change the default word processor program.
3
To configure Scan to OCR, right-click on the button and
select Software Button or Device Button.
To change the word processing application, select the
destination word processing application from the Target
Application pull down list. You can add an application to the
list by clicking the Add button. An application can be deleted
by clicking on the Delete button.
You can also configure the other settings for this selection.
If you want to scan and then crop a portion of a page after
pre-scanning the document, check Show Scanner Interface
box.
You can also configure the other settings for Scan to OCR.
E-mail
Scan to E-mail scans a document to your default E-mail
application, so you can send the scanned job as an
attachment. To change the default E-mail application or
attachment file type, right-click on the button and select
Software Button or Device Button.
To change the E-mail application, select your preferred
E-mail application from the E-mail Application pull down list.
You can add an application to the list by clicking the Add
button. An application can be deleted by clicking on the
Delete button.
Note
When you first start ControlCenter2 a default list of
compatible E-mail applications will appear in the drop-down
list. If you are having trouble using a custom application with
ControlCenter2, you should choose an application from this
list.
You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner
Interface box.
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ControlCenter2
File attachments
You can choose from the following list of file types for attachment to your E-mail or for saving to a folder.
File Type — Select from the pull-down list the type of file you want the scanned images to be saved in.
3
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF - Uncompressed (*.tif)
TIFF - Compressed (*.tif)
TIFF Multi-Page - Uncompressed (*.tif)
TIFF Multi-Page - Compressed (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Note
Additional file format support is available by scanning to PaperPort® 9.0SE and then use the save as function
and choose the file format. (See Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 2-14.)
The additional file types supported are:
TIFF - Group 4 (*.tif)
TIFF - Class F (*.tif)
TIFF Multi Page - Group 4 (*.tif)
TIFF Multi Page - Class F (*.tif)
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ControlCenter2
File
Scan to File allows you to scan an image and save it in a
specific file type to any directory on your PC. This allows you
to easily archive your paper documents. To configure the file
type and save to directory, right-click on the button and select
Software Button or Device Button.
3
Select the file type for the saved image by selecting from the
File Type pull-down list. You can save the file to the default
folder which is shown currently in the Destination Folder
box, or you can select another folder/directory by clicking
button.
To show where the scanned image is saved when scanning
is finished, check Show Folder box. To specify the
destination of the scanned image everytime, check Show
Save as Window box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner
Interface box.
Note
For the supported file types, see File attachments on page 3-7.
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ControlCenter2
CUSTOM SCAN
There are four buttons from which you can set your own
preferences and configuration to fit your required usage for
scanning.
3
To configure a button, right-click on the button, and the
configuration window will appear. You have four function
choices of scan action, Scan to Image, Scan to OCR, Scan
to E-mail and Scan to File.
Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You
can select any kind of image editor application you have installed on your computer as a destination
application.
Scan to OCR: Scanned documents will be converted to editable text files. You can select the destination
application for the editable text.
Scan to E-mail: Scanned images will be attached to an E-mail message. You can choose which E-mail
application to use if you have more than one installed on your system. You can also select the file type for
the attachment and create a quick send list of E-mail addresses chosen from your default E-mail address
book.
Scan to File: This setting allows you to save a scanned image to any directory on a local or network hard
disk. You can also select the file type to be used.
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ControlCenter2
Customizing a user-defined button
To configure a button, right-click on the button, and the configuration window will appear. Please read the
following guidelines to configure the button.
3
Scan to Image:
In the General tab
You can enter up to a 30 character name in the Name for
Custom field. This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select Target Application, File Type, Resolution,
Scan Type, Document Size, Brightness and Contrast
settings.
Scan to OCR:
In the General tab
You can enter up to a 30 character name in the Name for
Custom field. This name will appear as the button name.
Select the type of scan from the Scan Action field.
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ControlCenter2
In the Settings tab
You can select Target Application, File Type, Resolution,
Scan Type, Document Size, Brightness and Contrast
settings.
3
Scan to E-mail:
In the General tab
You can enter up to a 30 character name in the Name for
Custom field. This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select E-mail Application, File Type, Resolution,
Scan Type, Document Size, Brightness and Contrast
settings.
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ControlCenter2
Scan to File:
In the General tab
You can enter up to a 30 character name in the Name for
Custom field. This name will appear as the button name.
3
Select the type of scan from the Scan Action field.
In the Settings tab
Select the file format from the File Type pull down list. You
can either send the file to the default folder which is shown
currently in the Destination Folder box or select your
preferred folder by using
button.
You can also select Resolution, Scan Type, Document
Size, Brightness and Contrast settings.
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ControlCenter2
COPY
The Copy buttons (1-4) can be customized to allow you to
take advantage of the features built into the our printer drivers
to do advanced copy functions such as N-in-1 printing.
3
Before you can use the Copy buttons you must first configure
the printer driver by right-clicking on the button.
You can enter up to a 30 character name in the Name for
Copy field and select the Copy Ratio.
In the Scan setting field you can select the Resolution,
Scan Type, Document Size, Brightness and Contrast
settings to be used.
Before finishing the Copy button configuration, you must set
the Printer Name. Then click the Print options button to
display the printer driver settings.
Note
The Print options screen will vary depending upon which
model printer you have selected.
In the printer driver settings window you can choose
advanced settings for printing.
Note
You must configure each of the copy buttons before they can
be used.
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ControlCenter2
PC-FAX
This section allows you to easily open the software for
sending or receiving a PC-FAX or edit the address book by
clicking the appropriate button.
3
Send
The Send button allows you to scan a document and automatically send the image as a fax from the PC using
the PC-FAX software. (See PC-FAX sending on page 6-1.)
To change the Send settings, right-click on the button to open
the configuration window. You can change Resolution, Scan
Type, Document Size, Brightness and Contrast settings.
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ControlCenter2
Receive / View Received
The PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is automatically
installed when you install the Multi-Function Suite.
By clicking the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from
your machine. Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive
from the control panel menu of the machine. (See Turn on the machine’s PC-FAX Receive function on page
6-12.)
To Configure the PC-FAX Receive software, see PC-FAX
receiving on page 6-12.
Note
When the machine is connected to the network, you cannot
use this function.
When the PC-FAX receiving software is running, the View
Received button will appear to open the viewer application
(PaperPort® 9.0SE).
Note
You can also activate the PC-FAX Receive software from the start menu. (See PC-FAX receiving on page
6-12.)
Address Book
The Address Book button allows you to configure
add/amend or delete contacts from your address book. By
clicking the button, the address book window will open for
your editing. (See Address Book on page 6-5.)
Setup
By clicking the Setup button, you can configure the user settings used by the PC-FAX application.
(See Setting up user information on page 6-1.)
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3
ControlCenter2
DEVICE SETTING
In this section you can configure the machine settings by
clicking the button.
3
Note
When the machine is connected to a network, you cannot use
Remote Setup and Quick-Dial function.
Remote Setup
The Remote Setup button allows you to open the Remote
Setup Program window with which you can configure the
machine setting menus.
Quick-Dial
The Quick-Dial button allows you to open the Set Quick-Dial
window of the Remote Setup Program, so you can easily
register or change the dial numbers from your PC to the
machine.
Status Monitor
The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 1-6.)
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4
Network Scanning
To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address that
matches your network. You can set or change the settings from the control panel. (Please see the Network
User's Guide on the CD-ROM.)
Before using Network Scanning
Network License
SP C210SF includes the PC license for up to 5 Users.
This license supports the installation of the Multi-Function Suite including ScanSoft® PaperPort® 9.0SE on up
to 5 PC’s for use on a network.
If you want to use more than 5 PCs with ScanSoft® PaperPort® 9.0SE installed, please purchase NL-5 which
is a multiple PC license agreement pack for up to an additional 5 Users. To purchase NL-5, please contact
your Sales Office.
Note
■ Max. 25 clients can be connected to one machine on a Network. For example, if 30 clients try to connect
at a time, 5 clients will not be shown on the LCD.
■ To use Network Scanning with Windows® XP that is protected by the firewall, Network Scanning program
must be excluded from the firewall setting.
■ Network Scanning is not supported in Windows NT®.
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4
Network Scanning
Configuring Network Scanning
If you need to change the machine that was registered to your PC during the installation of Multi-Function
Suite (see Quick Setup Guide), follow the steps below.
1
4
For Windows® XP
From the Start menu, select Control Panel, Printers
and Other Hardware, Scanners and Cameras (or
Control Panel, Scanners and Cameras).
Right-click the Scanner Device icon and select
properties to view the Network Scanner Properties dialog
box.
For Windows® 98/98SE/Me/2000
From the Start menu, select Control Panel, Scanners
and Cameras, and then right-click Scanner Device icon
and select Properties to view the Network Scanner
Properties dialog box.
2
Click the Network Setting tab in the dialog box and
select a method to specify the machine as a Network
scanner for your PC.
Specify your machine by address
Enter the IP address of the machine in the IP Address
field. Click Apply and then OK.
—OR—
Specify your machine by Name
Enter the machine node name in the Node Name field
(or click Browse, select the appropriate device you want
to use, and click OK). Click Apply and then OK.
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Network Scanning
3
4
Click the Scan To Button tab in the dialog box and enter
your PC name in the Display Name field. The machine's
LCD displays the name you enter. The default setting is
your PC name. You can enter any name that you like.
4
You can avoid receiving unwanted documents by setting
a 4-digit Pin number. Enter your Pin number in the Pin
number and Retype Pin number field. To send data to
a PC protected by a Pin number, the LCD prompts to
enter the Pin number before the document can be
scanned and sent to the machine. (See Using the Scan
key on page 4-4 to 4-7.)
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Network Scanning
Using the Scan key
Scan to E-mail (PC)
When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you
designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC
for addressing to the recipient. You can scan a black and white (or color document) and it will be sent with
the E-mail from the PC as an attachment. You can change the scan configuration. (See E-mail on page 3-6.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to E-mail.
Press Menu/Set.
4
Press ▲ or ▼ to select PC.
Press Menu/Set.
5
Press ▲ or ▼ to select the destination PC you want to use for E-mailing your document.
Press Menu/Set.
If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination PC on the
control panel.
Press Menu/Set.
The machine will start the scanning process.
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4
Network Scanning
Scan to E-mail (E-mail server)
When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send
it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF
or JPEG for color.
Note
Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See Network User’s Guide on the
CD-ROM.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to E-mail.
Press Menu/Set.
4
Press ▲ or ▼ to select E-mail Server.
Press Menu/Set.
5
Press ▲ or ▼ to select Change Quality.
Press Menu/Set.
—OR—
If you don’t have to change the quality, press
▲
or ▼ to select Enter Address.
Press Menu/Set and then go to Step 9.
6
Press ▲ or ▼ to select Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or
B/W 200×100 dpi.
Press Menu/Set.
If you select Color 150 dpi , Color 300 dpi or Color 600 dpi, go to Step 7.
—OR—
If you select B/W 200 dpi or B/W 200×100 dpi, go to Step 8.
7
Press ▲ or ▼ to select PDF or JPEG.
Press Menu/Set and go to Step 9.
8
Press ▲ or ▼ to select PDF or TIFF.
Press Menu/Set and go to Step 9.
9
The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use
the One-Touch key.
Press Color Start or Black Start.
The machine will start the scanning process.
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4
Network Scanning
Scan to Image
When you select Scan to Image your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can
change the scan configuration. (See Image (example: Microsoft Paint) on page 3-4.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to Image.
Press Menu/Set.
4
Press ▲ or ▼ to select the destination PC you want to send to.
Press Menu/Set.
If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination PC on the
control panel.
Press Menu/Set.
The machine will start the scanning process.
Scan to OCR
When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on
your network. ControlCenter2 will activate ScanSoft® OmniPage® OCR and convert your document into text
for viewing and editing from a word processing application on the designated PC. You can change the scan
configuration. (See OCR (Word Processing program) on page 3-6.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to OCR.
Press Menu/Set.
4
Press ▲ or ▼ to select the destination PC you want to send to.
Press Menu/Set.
If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination PC on the
control panel.
Press Menu/Set.
The machine will start the scanning process.
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4
Network Scanning
Scan to File
When you select Scan to File you can scan a black and white (or color document) and send it directly to a PC
you designate on your network. The file will be saved in the folder and file format that you have configured in
ControlCenter2 on the designated PC. You can change the scan configuration. (See File on page 3-8.)
1
2
3
Place the document face up in the ADF, or face down on the scanner glass.
Press Scan.
Press ▲ or ▼ to select Scan to File.
Press Menu/Set.
4
Press ▲ or ▼ to select the destination PC you want to send to.
Press Menu/Set.
If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination PC on the
control panel.
Press Menu/Set.
The machine will start the scanning process.
Note
Max. 25 clients can be connected to one machine on a Network. For example, if 30 clients try to connect at
a time, 5 clients will not be shown on the LCD.
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4
5
Remote Setup
Remote Setup
5
The Remote Setup application enables you to configure many
settings of the machine from a Windows® application. When
you access this application, the settings on your machine will
be downloaded to your PC and displayed on your computer
screen. If you change the settings, you can upload them
directly to the machine.
Note
You cannot use the Remote Setup application if your machine
is connected via a Network. (See Network User’s Guide.)
From the Start menu, select All Programs, Multi-Function
Suite SP C210SF, Remote Setup and then SP C210SF USB
or SP C210SF LAN.
■ OK
When you click OK, the process of uploading the data to the machine begins. The Remote Setup program is
closed if an error message is displayed, enter the correct data again and then click OK.
■ Cancel
The Cancel button clears your changes and exits the Remote Setup application without uploading any data
to the machine.
■ Apply
The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can
make more changes.
■ Print
The Print button prints the selected items on the machine. You cannot print the Remote Setup changes until
you click the Apply button to upload the new data to the machine. Then you can click the Print button to get
an up-to-date printout.
■ Export
Click the Export button to save your current settings to a file.
■ Import
Click the Import button to read the settings from your saved file into the Remote Setup screen.
Note
■ You can use the Export and Import buttons to save and use several sets of settings for your machine.
■ To save all your settings, highlight SP C210SF at the top of the settings list then click Export.
■ To save a single setting or a group of settings, highlight each setting or function heading (for example, to
select all fax settings highlight Fax) from the setting list then click Export.
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6
PC-FAX software
PC-FAX sending
The PC-FAX feature allows you to use your PC to send any application or document file as a standard fax.
You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a
cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX
Address Book or simply enter the destination address or fax number into the User interface. You can use the
Address Book Search feature to quickly find members to send your fax to.
Note
■ The maximum amount of faxes that can be sent as “broadcast” using PC-FAX is 50 fax numbers.
■ If you are using Windows® XP, Windows® 2000 Professional or Windows NT®, you must log on with
administrator rights.
PC-FAX
is available in Black & White only.
■
Setting up user information
1
From the Start menu, select All Programs,
Multi-Function Suite SP C210SF, PC-FAX Sending,
and then select PC-FAX Setup.
The PC-FAX Setup dialog box will appear:
2
3
You must enter this information to create the Fax Header
and Cover Page.
Click OK to save the User Information.
Note
You can access the User Information from the FAX Sending
dialog box by clicking
.
(See Sending a file as a PC-FAX using the Facsimile style
user interface on page 6-10.)
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6
PC-FAX software
Sending setup
From the PC-FAX Setup dialog box, click the Sending tab.
Outside line access
6
If you need to enter a number to access an outside line, enter
it here. This is sometimes required by a local PBX telephone
system (for example, if you must dial 9, to get an outside line
in your office).
Include header
To add header information to the top of the fax pages you
send, check the Include header box.
User interface
The user has the choice of two user interfaces. To change the
user interface select the interface setting you want.
You can choose the Simple Style or the Facsimile Style.
Simple style
Facsimile style
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PC-FAX software
Address Book
If Outlook® Express is installed on your PC, you can select
which address book to use for PC-FAX sending, Address
Book or Outlook® Express from the Address Book tab.
6
For the Address book file, you must enter the path and file
name of the database file which contains the address book
information.
—OR—
Use the Browse button to find the database to select.
If you select Outlook® Express, you can use the Outlook ®
Express Address book when clicking the Address Book
button on the sending window.
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PC-FAX software
Setting up a Cover Page
From the PC-FAX dialog box, click
to access the PC-Fax Cover page setup screen.
The PC-FAX Cover Page Setup dialog box will appear:
6
Entering Cover Page Information
To
From
Comment
Type the comment you want to add to the cover page.
Form
Select the cover page format you want to use.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover page.
Use the browse button to select the BMP file, and then select the alignment style.
Count cover page
When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When
this box is not checked, the Cover Page will not be included.
Note
If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover
Page.
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PC-FAX software
Speed-Dial setup
From the PC-FAX Setup dialog box, click the Speed-Dial tab.
(To use this feature, you must select the Facsimile Style user
interface.)
6
You can register a Member or Group on each of the ten
Speed-Dial buttons.
To register an address in a Speed-Dial button:
1
2
3
Click the Speed-Dial button you want to program.
Click the Member or Group you want to store on the
Speed-Dial button.
Click Add >> to save it.
To clear a Speed-Dial button:
1
2
Click the Speed-Dial button you want to clear.
Click Clear to erase it.
Address Book
From the Start menu, select All Programs, Multi-Function Suite SP C210SF, PC-FAX Sending, and then
click PC-FAX Address Book.
The Address Book dialog box will appear:
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PC-FAX software
Setting up a Member in the Address Book
In the Address Book dialog box you can add, edit and delete stored information of Members and Groups.
1
In the Address Book dialog box, click the
icon to add a Member.
6
The Address Book Member Setup dialog box will
appear:
2
In the Member Setup dialog box, type the Member’s
information. Name is a required field. Click OK to save
the information.
Setting up a Group for Broadcasting
If you often send the same PC-FAX to several recipients, you can combine them in to a Group.
1
In the Address Book dialog box, click the
icon to create a Group.
The Address Book Group Setup dialog box appears:
2
3
Type the name of the new Group in the Group Name
field.
In the Available Names box, select each Member to be
included in the Group, and then click Add >>.
Members you add to the Group will be added to the
Group Members box.
4
After all the members you want have been added, click
OK.
Note
The maximum amount of faxes that can be sent as Broadcast using PC-FAX is 50 numbers.
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PC-FAX software
Editing Member information
1
2
3
4
Select the Member or Group you want to edit.
Click the edit
icon.
6
Change the Member or Group information.
Click OK to save your changes.
Deleting a Member or Group
1
2
3
Select the Member or Group you want to delete.
Click the delete
icon.
When the Confirm Item Delete dialog box appears, click OK.
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PC-FAX software
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create
a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that
contains the sender’s contact information.)
To export the whole current Address book:
Note
If you are creating a Vcard, you must first select the member.
If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).
1
From the Address Book select File, point to Export, and then click Text.
—OR—
Click Vcard and go to Step 5.
2
From the Available Items column, select the data fields
you wish to Export and then click Add >>.
Note
Select the items in the order you want them listed.
3
4
5
If you are exporting to an ASCII file, select the Divide
Character - Tab or Comma. This selects between a Tab
or Comma to separate the data fields.
Select OK to save the data.
Type the name of the file, and then select Save.
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6
PC-FAX software
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.
To import an ASCII text file:
1
6
From the Address Book select File, point to Import, and then click Text.
—OR—
Click Vcard and go to Step 5.
2
From the Available Items column select the data fields
you want to import, and click Add >>.
Note
From the Available Items list select the fields in the same
order they are listed in the Import text file.
3
4
5
Select the Divide Character - Tab or Comma based on
the file format you are importing.
To import the data, click OK.
Type the name of the file, and then select Open.
Note
If you selected a text file in Step 1, the Files of type: will be
Text file (*.csv).
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PC-FAX software
Sending a file as a PC-FAX using the Facsimile style user interface
1
2
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
6
The Print dialog box will appear:
3
4
Select PC-FAX as your printer, and then click Print. The
Facsimile style user interface will appear, if it does not
check the user interface selection setting as detailed on
page 6-2. (See Sending setup on page 6-2.)
Enter the fax number using any of the following methods:
■ Using the dial pad enter the number.
■ Click any of the 10 Speed-Dial buttons.
■ Click the Address Book button, and then select a Member or Group from the Address Book.
Note
If you make a mistake, click Clear to delete all the entries.
5
6
To include a Cover Page, click
edit the Cover Page information.
Cover Page On, and then click the Cover Page
icon to enter or
Click Start to send the fax.
Note
If you want to cancel the fax, click Stop.
Redial
If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start.
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PC-FAX software
Sending a file as a PC-FAX using the Simple style user interface
1
2
Create a file in Word, Excel, Paint, Draw or any other application on your PC.
From the File menu, select Print.
6
The Print dialog box will appear:
3
Select PC-FAX as your printer, and then click Print.
The Simple style user interface will appear; if it does not
check the user interface selection setting as detailed on
page 6-2. (See Sending setup on page 6-2.)
4
5
In the To: field, type the fax number of the recipient. You can also use the Address Book to select
destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the
Clear button to delete all the entries.
To send a Cover Page, click the Cover Page On check box.
Note
You can also click the
6
7
icon to create or edit a cover page.
When you are ready to send your fax, click the Send
If you want to cancel the fax, click the Cancel
icon.
icon.
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PC-FAX software
PC-FAX receiving
The PC-FAX Receiving software feature lets you view and store your faxes on your PC. It is automatically
installed when you install the Multi-Function Suite.
When this feature is turned on, your machine will receive faxes into memory. Once it has received the fax, it
will automatically send it to your PC.
Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and
store your faxes in its memory. The LCD will show the number of stored faxes received, for example PC Fax
Msg:001.
When you start your PC and the PC-FAX Receiving Software runs, your machine transfers your faxes to your
PC automatically.
To enable the PC-FAX Receiving Software, do the following.
■ Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the
control panel menu of the machine.
■ Run the PC-FAX Receiving software on your PC. (We recommend you select the Add to Startup folder
check box, so that the software automatically runs and can transfer any faxes on PC startup.)
Note
■ PC-FAX receiving is only available when using the USB or Parallel connection, not a Network (LAN)
connection.
■ PC-FAX is available in Black & White only.
Turn on the machine’s PC-FAX Receive function
1
2
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select PC Fax Receive.
Press Menu/Set.
3
Press ▲ or ▼ to select Backup Print:On or Backup Print:Off.
Press Menu/Set.
4
Press Stop/Exit.
Note
If you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power
failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory
when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages
are automatically erased from your machine’s memory when they have been successfully sent to your PC.
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PC-FAX software
Running PC-FAX Receiving
From the Start menu, select All Programs, Multi-Function Suite SP C210SF, PC-FAX Receiving, and
then select SP C210SF or SP C210SF USB.
icon will appear on your PC Task bar for this Windows® session.
The PC-FAX
6
Setting up your PC
1
2
3
4
5
6
Right-click the PC-FAX
icon on your PC Task Bar, and then click PC-Fax RX Setup.
The PC-Fax RX Setup dialog box will appear:
In Save file to, use the Browse button if you want to
change the path where PC-FAX files will be saved.
In File Format, select .tif or .max for the format the
received document will be saved in. The default format is
.tif.
If you want to, you can check the Play wave file when
receiving FAX check box, and then enter the path of the
wave file.
To load PC FAX receiving automatically when you start
up Windows®, select the Add to Startup folder check
box.
Viewing new PC-FAX messages
Each time PC is receiving a PC-FAX, the icon will alternate between
Once the fax has been received the icon will change to
The
1
2
3
will change to
and
.
.
once the received fax has been viewed.
Run PaperPort®.
Open the fax received folder.
Double-click any of the new faxes to open and view them.
Note
The title of your unread PC message will be the date and time until you assign a file name.
For example “Fax 2-20-2002 16:40:21.tif”
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Index
C
S
ControlCenter2
Windows® .................................................. 3-1
Scan
Windows®
OmniPage® OCR ..................................2-16
Resolution ...............................................2-5
Scan key .........................................2-12, 4-4
Scanner Utility .......................................2-11
TWAIN Compliant ...................................2-1
WIA Compliant ........................................2-8
Status Monitor
Windows® ...................................................1-6
D
Drivers
Windows®
Native Driver ........................................... 1-8
TWAIN ..................................................... 2-1
WIA .......................................................... 2-8
F
Fax
Windows®
PC-FAX receiving ................................ 6-12
PC-FAX sending .................................... 6-1
address book ....................................... 6-5
cover page ........................................... 6-4
facsimile style .................................... 6-10
group .................................................... 6-6
simple style ........................................ 6-11
P
PaperPort® (Windows®)
exporting .................................................. 2-17
importing .................................................. 2-16
PaperPort® 9.0SE (Windows®)
and OmniPage® OCR .............................. 2-3
Print
Windows®
keys on control panel ............................ 1-2
Secure Print key ..................................... 1-3
R
Remote Setup
Windows® .................................................. 5-1
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