Download supply chain management finished goods supplier user manual

SUPPLY CHAIN MANAGEMENT
FINISHED GOODS SUPPLIER
USER MANUAL
SUPPLY CHAIN MANAGEMENT
FINISHED GOODS SUPPLIER
USER MANUAL
Table of Contents
I. Signing On
A. Starting Printer Client
B. Menu Bar – Contacting Gerber Childrenswear, Inc.
II. Main Menu
III. PO / Label Functions Menu
A. PO Inquiry
1. PO Inquiry – Print Labels button
2. PO Inquiry - PO Details button
3. PO Inquiry – Label Details button
4. PO Inquiry – Shipment button
B. Print Labels
C. Label Details
D. Reprint/Delete Labels by Range
IV. Shipment Functions Menu
A. Build Master Pallet
B. Build Master Carton
C. Build Shipment
D. Shipment Maintenance/Send Shipment (ASN)
E. Print Labels
F. Reprint/Delete Range
G. Find Shipment Info
V. Report Printing – to be added later
VI. Utilities – to be added later
VII. Checklist for Vendor Compliance
VIII. Hardware / Software Requirements
IX. System Availability
SUPPLY CHAIN MANAGEMENT
FINISHED GOODS SUPPLIER
USER MANUAL
I. Signing On
You will be given a unique Username and Password. Do NOT share this information with anyone.
Your Username and Password is not case sensitive. If you key your Password incorrectly three
times, your Username will be disabled and you must contact our Technical Support.
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USER MANUAL
I. Signing On
A. Starting Printer Client
The printer client is used to print Barcode Labels directly to your barcode printer as defined on your
local PC (see Hardware/Software Requirements). Click on the “little man” located at the top right of
your screen and you will see the drop down menu as shown below. Then, click on Connect to
TN5250 Printer Client.
Note: this can be done from any screen. You do not need to Sign on first.
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USER MANUAL
I. Signing On
A. Starting Printer Client
You will get a pop up window as shown below.
On the Printer Connection tab in the Printer Device Name field, you will key in the printer name.
The printer name will be assigned to you when you received your User ID and Password.
WARNING: NOTE: IT IS VERY IMPORTANT THAT THE PRINTER DEVICE NAME IS CORRECT
FOR THE USER WHO IS SIGNING ON TO THE SYSTEM. The User ID and the Printer Device
name are very similar. An example of a User Id: ALOWE Printer Device Name: SALOWE. If wrong
printer client is started you will not get your barcode labels.
In the Windows Local/Network Printer section, make sure you are pointing to the Generic/Text
printer driver you set up for your barcode printer.
Next, click on the Advanced tab. In the Message queue name field key JWALKPRINT, Default
Printer Type field, key *WSCST.
Click on Connect.
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FINISHED GOODS SUPPLIER
USER MANUAL
I. Signing On
A. Starting Printer Client
You will get an informational message as shown below. Click OK to continue.
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FINISHED GOODS SUPPLIER
USER MANUAL
I. Signing On
A. Starting Printer Client
In the right bottom corner of the task bar, is a printer icon. Hold your mouse over icon to determine
status of printer client.
This is an active printer. You are ready to print barcode labels.
This is an inactive printer. You must start printer client.
If you get this message when you try to connect to the printer client:
Look to see if you have the printer on your start menu.
If you do not, go to the other Internet browser screen and scroll down to bottom. Click on Start the
Printer Client. Then, repeat the steps for starting Printer Client.
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FINISHED GOODS SUPPLIER
USER MANUAL
I. Signing On
B. Menu Bar – Contacting Gerber Childrenswear, Inc.
To contact Gerber Childrenswear, Inc. Technical Support. Click Help on the Menu bar on any
screen. Click Application Information. Click Contact Information tab. You may email by clicking
Technical Support from Application Information or Contact Information tab or you may call the
number listed. Be sure to include a detailed description of your problem and your user name. If you
are having problems with a screen, please include the Gerber version # and Panel # which can
be found on the Application Information tab.
Click on Contact Information Tab
Click on Application Information Tab
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II. Main Menu
Upon successful Signon you will be presented Supply Chain Management System menu.
Click PO / Label Functions button to access the PO / Label Functions Menu.
Click Shipment Functions button to access the Shipment Functions Menu.
Click Report Printing button to printing your paper copy of the Purchase Order. (See PO/Label
Functions Menu – PO Inquiry – PO Details button.)
Click Utilities button to change your printer.
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USER MANUAL
III. PO / Label Functions Menu
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III. PO / Label Functions Menu
A. PO Inquiry
Purchase Order Inquiry has many functions. You will view your purchase order (PO Details),
print your labels (Print Labels), and determine what labels have been printed and the status of the
labels (Label Details).
Note: The Purchase Order will remain on this screen until goods are fully received at
Gerber’s Warehouse.
When you take the option, you will see all open Purchase Orders. This will be the default view.
The columns under ********** Labels **********
“Max Allowed”
= The number of labels you will be allowed to print to fulfill the PO/Line/Item
(includes some extra labels). You may not print as many labels as allowed.
“Printed”
= The number of labels you have printed for the PO/Line/Item.
“Shipped or Picked” = The number of labels you have added to a current shipment plus the
number of labels you have previously shipped for the PO/Line/Item.
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III. PO / Label Functions Menu
A. PO Inquiry
Use the Alternate View button on the left of the screen to show Quantities. Quantities are
measured in Purchase Order unit of measure (UOM).
The columns under Quantities:
Ordered
= The Purchase Order quantity for the PO/Line/Item.
Labeled
= The summed PO UOM quantity from the labels you have printed for the
PO/Line/Item.
Shipped or Picked = The summed PO UOM quantity from labels you have added to a shipment
plus the previously shipped quantity for the PO/Line/Item.
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III. PO / Label Functions Menu
A. PO Inquiry
1. Print Label button
Select the Order/Line/Item you wish to print labels for and click Print Labels. You may also print
labels by clicking the Print Labels button on the PO / Label Functions menu and the Shipment
Functions menu. Printing Labels this way is the easiest. (See III.B Print Labels section for other
labels that can be printed.
NOTE:
When printing labels, you will only be allowed to print up to the number of labels listed under the
column Max Allowed. If you should have the need to exceed to PO quantity, you must contact
your Buyer at Gerber Childrenswear, Inc. The buyer must approve your request and update the PO
before you can print extra labels.
You will key in Number of Labels.
NOTE:
You could select a different label type by clicking the prompt:
different label types.
Click Confirm. Verify the quantity. Click Confirm.
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. See Label Print section for
SUPPLY CHAIN MANAGEMENT
FINISHED GOODS SUPPLIER
USER MANUAL
III.
PO / Label Functions Menu
A. PO Inquiry
2. PO Details button
Select the Order/Item you wish to see Purchase Order details for and click PO Details button. This
screen looks very much like the printed Purchase Order that you received via fax, mail or email
from Gerber Childrenswear, Inc.
Once on the PO Details screen, you may also print a paper copy of the Purchase Order by clicking
on Print in the upper left corner.
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III. PO / Label Functions Menu
A. PO Inquiry
2. PO Details button
Select the Report Name PO_Print and click Print button.
You will be prompted to select the printer. This can be any printer known to your PC other than the
barcode printer. Click OK button.
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III. PO / Label Functions Menu
A. PO Inquiry
2. PO Details button
Once you print the PO_Print, you should delete by selecting and clicking Delete.
Then, click YES. You can reprint the Purchase Order as many times as you want, so do not be
afraid to delete.
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III. PO / Label Functions Menu
A. PO Inquiry
3. Label Details button
Select the Order/Item you wish to see label details for and click Label Details button. You may
also see Label Details by clicking the Label Details button on the PO / Label Functions menu or
the Shipment Functions menu.
The purpose is to show you all labels that have been printed for the selected PO/Line/Item to
determine the label status.
Note: All of the functions are not available for each label. The status of the label determines what
functions are available.
Columns:
The red “*” in the far left column means this is a master label and there are other labels inside
associated with the master. To see the associated labels, select Detail Labels button.
Label
Item
Label Type
Shipment
Label Status
= The serial number of the label that was printed.
= The item associated with the label.
=
MP = Master Pallet Label
FG = Finish Goods Case Label
MC = Master Carton Label
= The shipment number assigned when you build shipment.
=
“LABELED” = The label has been printed.
“SHIP PEND” = The label is on a shipment that has not been sent.
“SHIP CLOSE” = The label is on a shipment that has been closed.
“SHIPPED” = The label is on a shipment that has been sent.
NOTE:
You can print or delete a Label in status “LABELED”
“SHIP PEND” labels can be removed from a shipment. This status will change to “LABELED”. The
label can be 1) Printed, 2) Deleted 3) added to a master pallet or master carton.
“SHIP CLOSE” and “SHIPPED” labels cannot be changed.
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USER MANUAL
III. PO / Label Functions Menu
A. PO Inquiry
3. Label Details button
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USER MANUAL
III. PO / Label Functions Menu
A. PO Inquiry
4. Shipment button
Select the Order/Item you wish to see shipment information for and click Shipment button.
Quantity
= The summed PO UOM quantity from labels you have added to a shipment
plus the previously shipped quantity for the PO/Line/Item.
Select the Shipment you wish to see shipment information. (See Shipment Functions menu for
more information regarding this screen.)
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USER MANUAL
III. PO / Label Functions Menu
B. Print Labels
Select Print Labels from PO / Label Functions menu.
Print Labels is very much like selecting Print Label from PO Inquiry.
The screen will format will change based on the Label Type selected or keyed.
Select Label Type click:
.
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USER MANUAL
III. PO / Label Functions Menu
B. Print Labels
Label Type “FG”: Finish Goods Label
Notice that Purchase Order, Item, PO Line and Lot Number are now blank. If you Printed labels
from the PO Inquiry screen this information is populated for you. You can key the information or
select these items by clicking
beside each of these. (See Label Printing in PO Inquiry for other
screen instructions that follow)
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III. PO / Label Functions Menu
B. Print Labels
Label Type “UP”: UPC Label
You must select Purchase Order/Item by clicking
or print from PO Inquiry Screen. (See Label
Printing in PO Inquiry for other screen instructions that follow.)
Label Type “UP”: UPC Label (only valid for Finished Goods Supplier)
Key the number of UPC labels needed for item listed. Click on Confirm. Labels will print.
.
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USER MANUAL
III. PO / Label Functions Menu
B. Print Labels
Label Type “MC”: Master Carton Label (only valid for Finished Goods Supplier)
You must select the Item by clicking
or print this label from PO Inquiry. The “Number of inner
cartons/balers” is how many LPN case labels are in this Master Carton. (See Label Printing in PO
Inquiry for other screen instructions that follow.)
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III. PO / Label Functions Menu
B. Print Labels
Label Type “MP”: Master Pallet Label
You must enter the Number of Labels. (See Label Printing in PO Inquiry for other screen
instructions that follow.)
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III. PO / Label Functions Menu
C. Label Details
Select Label Details from PO / Label Functions Menu. (See: PO Inquiry – Label Details for more
information.)
The Find button on left of screen is a way to help you locate serial labels.
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III. PO / Label Functions Menu
C. Label Details
Clicking on the “Find” button.
Note: If you use the “Find” you must Click on “Refresh” or “Previous” to see all serial label
information again.
You can key any one or all of the fields.
Example: Key in Purchase Order number. In this example I keyed P168995.
.
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III. PO / Label Functions Menu
C. Label Details
In this example I keyed AP162265BUS0002 in the “Label” field.
Notice a “MP” label comes to screen and it is NOT the label keyed in the example. This is because
the label AP162265BUS0002 is on a Master Pallet. See the red “*” in the left column. Select the
Label and Click on Detail Labels(*) button.
Note: Only the “Remove from Master” and “Print Label” buttons appear. This is because the labels
are in a “LABELED” status. (See PO Inquiry Label Details for more information.)
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III. PO / Label Functions Menu
D. Reprint/Delete Labels by Range
You may key in a Starting and Ending Serial number to Reprint or Delete Labels.
Once you key the serial numbers click Reprint Labels or Delete Labels button.
You will be asked to confirm your request.
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III. PO / Label Functions Menu
D. Reprint/Delete Labels by Range
If within your request range any errors occurred the error will be displayed.
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IV. Shipment Functions Menu
Shipment Functions Menu has eight functions.
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IV. Shipment Functions Menu
A. Build Master Pallet
Note: Skip this section if you are reporting your shipment by item and quantity.
IV. Shipment Functions Menu
B. Build Master Carton
Note: Skip this section if you are reporting your shipment by item and quantity.
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IV. Shipment Functions Menu
C. Build Shipment
To create a new Shipment, Select “new” and Click Select button.
To add items/serials to an existing shipment, Select the shipment number and click select button.
Note: “In Use By” column lets you know if someone is maintaining the shipment. You will
not be allowed to select the same record.
You will get an error message “No update allowed when item-level shipment is active”. If the “In
Use By” is not cleared and the user is not on the system, the user should sign on and select the
Shipment Number for edit in “Shipment Maintenance” option. Then, Click Previous. This will clear
the “in Use By”.
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IV. Shipment Functions Menu
C. Build Shipment
You will get a screen showing all the available items for shipment. You will key the quantity you
wish to ship for the PO/Line/Item/Lot.
Note:
The Quantity Available is summed PO UOM quantity from the labels you have printed for the
PO/Line/Item.
The Quantity Allocated is the PO UOM quantity you are shipping.
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IV. Shipment Functions Menu
C. Build Shipment
Closing Shipment
Once you have completed loading the container or truck, Click on “Close Shipment”.
Note: The screen changed and the ”Shipment Status” is CLOSED. You will NOT be allowed to
change the shipment without opening the shipment See Shipment Maintenance Function.
Example of a CLOSED shipment for item shipment:
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IV. Shipment Functions Menu
C. Build Shipment
Printing Packing List
You may print a packing list at anytime by Clicking on “Print Packing List”.
You will then be presented this screen. Select the Report Name “PACK_LIST” and click Print
button.
You will be asked to select a printer. This is any printer known to your windows environment other
than the barcode printer. NOTE YOU WILL WANT TO CHANGE Properties to print Landscape.
Click OK button.
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IV. Shipment Functions Menu
D. Shipment Maintenance
Select the “Closed: shipment and Click Edit.
Note: Status column represents the Status of the Shipment. Possible Status’s are:
OPEN = Shipment is not complete
CLOSED = Shipment is complete
MERGED = Shipment has been merged with another shipment (see Merging shipments later in
this section)
SENT = Shipment has been sent to Gerber Childrenswear, Inc.
DELETED = Shipment was deleted (shipment must be in OPEN or CLOSED status to delete)
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IV. Shipment Functions Menu
D. Shipment Maintenance
Before sending shipment information to Gerber Childrenswear, Inc. you will key in other information
about the shipment on this screen. Mandatory fields are Carrier, Total Weight, Unit of Measure and
Ship Date.
Once you have keyed information into fields, you MUST Click “UPDATE”!!!
You may print another packing list, or see Shipments Details (all the serials) on this shipment.
When shipment is complete and you are ready to ship, click on “Send”.
Note: This is where you would OPEN shipment to add and / or remove serials.
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IV. Shipment Functions Menu
D. Shipment Maintenance
Click Confirm. This will send Gerber Childrenswear, Inc. the Advanced Shipment Notice (ASN).
Note: Print a copy of the Packing List and send with shipment.
E. Print Labels
See:
III. PO/Label Functions Menu
B. Print Labels
F. Reprint/Delete Range
See:
III. PO/Label Functions Menu
D. Reprint/Delete Labels by Range
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IV. Shipment Functions Menu
G. Find Shipment Info
This option gives you search capabilities by Purchase Order, Item or Lot Number. You can key
either on to the three or any combination of the three. If you choose to key Item or Lot you may key
the entire item or lot number are any part of it.
EXAMPLE 1:
User keys P163761 in Purchase Order field
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IV. Shipment Functions Menu
G. Find Shipment Info
EXAMPLE 2
Click Confirm
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IV. Shipment Functions Menu
G. Find Shipment Info Inquiry
EXAMPLE 3
Click Confirm
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IV. Shipment Functions Menu
G. Find Shipment Info Inquiry
EXAMPLE 4
Note that the Item number keyed in is just part of an actual item number
Click Confirm
If you wish to shipment detail information, click the item and click shipment.
If you wish to sort by Lot number, Click on Sort by Lot.
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VII.
Checklist for Vendor Compliance
A. Acquire and set-up Hardware / Software Requirements
for SCM.
B. Work with your Gerber Childrenswear, Inc. buyer to
identify all shipping locations.
C. Fill out Supplier User Security Form for every
employee who is designated as a SCM user.
D. Fill out Confidentiality and Non-Disclosure
Agreement for every employee who is designated as a
SCM user.
E. Gerber Sourcing creates test PO’s in SCM for vendor
testing.
F. Print UPC and UCC (LPN) Labels using SCM.
G. Fax labels to Beth Garrett at 864–627–3627 for initial
approval, then follow-up with the current requirements
for label approval.
H. Build three (3) Shipments using SCM, representing
three (3) different containers.
I. Send three (3) Shipments (ASN) (not actual finished
goods shipments) using SCM to GCI.
J. GCI moves vendor to the production environment.
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VIII. Hardware/Software Requirements
Gerber's Supply Chain Management System application is deployed utilizing Java through a web browser.
Hardware
PC Workstation
Pentium 133 Mhz
Operating System
Windows 95, 98, 2000, XP or NT 3.51, 4X
or MS Terminal Server/Metaframe
RAM
16 Mb
Video
800 x 600, 256 Colors (True Color or 65536 Color recommended)
Browser
Microsoft VM Build 5.0.0..3802 or higher, or, Sun JVM 1.1.8 - 1.4.3 Compliant
The higher the JVM the better response time in the browser
Either:
Internet Explorer 4.0 – 6+
Netscape Navigator 4.01 – 4.7 and 7+
*Printer
Make
Models
Monarch - 9805, 9820, 9830, 9835, or 9840
Zebra - S400, S500, S600, Z4000, Z6000, 105S, 105SE
140XI, 140 XI II, 160, 160S, 160SE, 220XI, PA400, PT400,
T402, DA402, Z4M, Z6M
DO NOT LOAD PRINT DRIVER. Set up Barcode Printer as Generic Text printer.
PRINTERS MUST BE SET UP Thermal Transfer & 203 DPI
Optional
Hand Held scanner
Recommended if you are doing serialized shipment reporting.
Internet Connect
Your Choice
*If you are a Finish Goods Supplier your printer must have the ability to print on label stock as small as 1.5" x
1.1" some of the above models may not accommodate.
http://199.227.163.78/JWalk.html.
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IX. System Availability
Gerber’s Supply Chain Management System will be taken off line for backing up data.
All times are Eastern Standard Times (EST), USA.
Monday thru Friday
Monday thru Thursday
Saturday
Sunday
7:00PM till 7:30PM
1:00AM till 2:00AM
9:30PM till 5:00AM
9:00PM till 1:30AM
Note: Down times may vary in length. Gerber Childrenswear, Inc. Technical Support will make
every effort to contact you in the event of variation.
Gerber Childrenswear, Inc. will issue a Warning Message prior to taking the System off line.
If you should get the “Display Messages” screen, please review the message. Once you’ve read
the message you may Click Ok or Clear Message.
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