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h) ―Origin‖ means the place where the products are produced or the place from which the related services are supplied. Products are produced when a commercially recognised product results that is substantially different in basic characteristics or in purpose or utility from its‘ components. i) The origin of products and services is distinct from the nationality of the Bidder. 3.5 Cost of Bidding 3.5.1 The Bidder shall bear all costs associated with the preparation and cost of its Bid, and the IITM will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the Bidding process. B. The Bidding Documents 3.6. Content of Bidding Document/s 3.6.1 The products required, Bidding procedures, and contract terms are prescribed in the Bidding Documents. The Bidding Documents include: (a) (b) (c) (d) (e) (f) (g) PART 1 PART 2 PART 3 PART 4 PART 5 PART 6 PART 7 -Invitation to Bid (ITB) -Disclaimer -Instruction for Bidders (IFB) -Terms and Conditions of Contract (TCC) -Technical & Functional Specifications (TFS) -Bid Forms, Price Schedules and other forms (BF) -Schedule of Dates, Amounts, etc. (SDA) 3.6.2 The System integrator or bidder is expected to examine all instructions, forms, terms and specifications in the Bidding Document. Failure to furnish all information required by the Bidding Document or to submit a Bid not substantially responsive to the Bidding Document in every respect will be at the System Integrator or Bidder‘s risk and may result in the rejection of the Bid. It may be also noted that all the pages of the RFP document shall be duly signed and sealed on each and every page before submission. 3.7 Clarification of Bidding Document/s 3.7.1 A prospective system integrator or Bidder requiring any clarification of the Bidding Document may notify the IITM in writing or by Fax at the address / fax number / e-mail indicated in Invitation to Bid. IITM will respond at the time of pre-bid meeting to any request for clarification of the Bidding Document received two days prior to the date of Pre-bid meeting upto 5:00 p.m. Relaxation in any of the terms contained in the Bid, in general, will not be permitted, but if granted, the same will be communicated to all the Bidders. A copy of minutes of pre-bid meeting will be uploaded on this Institute‟s website in due course. 3.8 Amendment of Bidding Document/s 3.8.1 At any time prior to the deadline for submission of Bids, IITM, for any reason, whether, at IITM’s HPC DATA CENTER RFP Page 10 of 572
