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SAP
Solicitation Number: 5400005472
Date Issued: 01/23/12
Procurement Officer: SUSAN NETHERTON
Phone: (803)896-1949
E-Mail Address: [email protected]
State of South Carolina
Request for Quote
DESCRIPTION: RAULAND-BORG NURSE CALL SYSTEM
USING GOVERNMENTAL UNIT: SC Department of Corrections
The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed
package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS:
SC Department of Corrections
Attn: Purchasing Branch
PO Box 212329
Columbia SC 29221
PHYSICAL ADDRESS:
SC Department of Corrections
Attn: Purchasing Branch
4420 Broad River Road
Columbia SC 29210
SUBMIT OFFER BY (Opening Date/Time): 02/12/2013 @10:00 am (See "Deadline For Submission Of Offer"
provision)
Quotes may be faxed to (803) 896-1223 or E-Mailed to [email protected]
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE: Not Applicable
DATE & TIME:
LOCATION: Not Applicable
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
Unless submitted on-line, you must submit a signed copy of this form with Your Offer. By submitting a bid or proposal,
You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30)
calendar days after the Opening Date.
(See "Signing Your Offer" and "Electronic Signature" provisions.)
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or
a division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
TAXPAYER IDENTIFICATION NO.
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
(See "Taxpayer Identification Number" provision)
TITLE
STATE VENDOR NO.
(business title of person signing above)
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
NAME OF OFFEROR
PRINTED NAME
DATE SIGNED
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one)
(See "Signing Your Offer" provision.)
___ Sole Proprietorship
___ Partnership
___ Other_____________________________
___ Corporate entity (not tax-exempt)
___ Corporation (tax-exempt)
___ Government entity (federal, state, or local)
COVER PAGE (NOV. 2007)
SAP
SAP
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office /
NOTICE ADDRESS (Address to which all procurement and contract
principal place of business)
related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area Code Number - Extension
Facsimile
_________________________________________________ Email Address
PAYMENT ADDRESS (Address to which payments will be sent.)
ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address
____Payment Address same as Notice Address (check only one)
____Order Address same as Home Office Address
____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No.
Amendment Issue
Date
DISCOUNT FOR
PROMPT PAYMENT
Amendment No.
10 Calendar Days (%)
Amendment Issue
Date
Amendment No.
20 Calendar Days (%)
Amendment Issue
Date
Amendment No.
30 Calendar Days (%)
Amendment Issue
Date
_____Calendar Days (%)
(See "Discount for Prompt
Payment" clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES
MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY
ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for
your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____In-State Office Address same as Home Office Address
____In-State Office Address same as Notice Address (check only one)
PAGE TWO (SEP 2009)
End of PAGE TWO
I. SCOPE OF SOLICITATION
ACQUIRE SUPPLIES / EQUIPMENT (JAN 2006)
The purpose of this solicitation is to establish a source or sources of supply for the purchase of new supplies and/or
equipment as listed. [01-1015-1]
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS (JAN 2006)
EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL
PARTS OF THE SOLICITATION.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the South Carolina Budget & Control Board.
BUYER means the Procurement Officer.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,
price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract.
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to make
changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the
contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors
are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term
Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
ORDERING ENTITY Using Governmental Unit that has submitted a Purchase Order.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of the
Contractor's agreement arising from this solicitation.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover
Page names a Statewide Term Contract as the Using Governmental Unit, the Solicitation seeks to establish a Term Contract
[11-35-310(35)] open for use by all South Carolina Public Procurement Units [11-35-4610(5)].
WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the
Contractor's obligations under the Contract.
[02-2A003-1]
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the
following web site for the issuance of Amendments:www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any
amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and
date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way
that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not
modified remain unchanged. [02-2A005-1]
Page 1
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s).
Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to,
and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by
only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement
Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise
permitted by the Solicitation. [02-2A025-1]
BOARD AS PROCUREMENT AGENT (JAN 2004)
(a) Authorized Agent. All authority regarding the conduct of this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official
authorized to bind the government with regard to this procurement. (b) Purchasing Liability. The Procurement Officer is
an employee of the Board acting on behalf of the Using Governmental Unit(s) pursuant to the Consolidated Procurement
Code. Any contracts awarded as a result of this procurement are between the Contractor and the Using Governmental
Units(s). The Board is not a party to such contracts, unless and to the extent that the board is a using governmental unit, and
bears no liability for any party's losses arising out of or relating in any way to the contract. [02-2A030-1]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or the
governmental bodies mail room which services that purchasing office prior to the bid opening. [R.19-445.2070(H)] [022A050-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [022A065-1]
DUTY TO INQUIRE (JAN 2006)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an
explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do
so will be at the Offeror's risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does
not bring to the State's attention. [02-2A070-1]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last Amendment,
whichever is applicable. [02-2A090-1]
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC
Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
Page 2
RESPONSIVENESS/IMPROPER OFFERS (JAN 2004)
(a) Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by
the Solicitation.
(b) Multiple Offers. Offerors may submit more than one Offer, provided that each Offer has significant differences other
than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each
separate offer must be submitted as a separate document. If this solicitation is a Request for Proposals, multiple offers may
be submitted as one document, provided that you clearly differentiate between each offer and you submit a separate cost
proposal for each offer, if applicable.
(c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as
nonresponsive. Offers which impose conditions that modify material requirements of the Solicitation may be rejected. If a
fixed price is required, an Offer will be rejected if the total possible cost to the State cannot be determined. Offerors will
not be given an opportunity to correct any material nonconformity. Any deficiency resulting from a minor informality may
be cured or waived at the sole discretion of the Procurement Officer. [R.19-445.2070 and Section 11-35-1520(13)]
(d) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is
unreasonable as to price. [R. 19-445.2070].
(e) Unbalanced Bidding. The State may reject an Offer as nonresponsive if the prices bid are materially unbalanced
between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than cost
for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable
doubt that the bid will result in the lowest overall cost to the State even though it may be the low evaluated bid, or if it is so
unbalanced as to be tantamount to allowing an advance payment. [02-2A105-1]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual,
the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be
submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the
Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and
signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed
by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any
combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in
the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a)
through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs
(a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof
of the agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the
government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt
of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which
normal government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid
opening. If state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be
issued to reschedule the conference. Useful information may be available at:
http://www.scemd.org/scgovweb/weather_alert.html [02-2A120-1]
Page 3
SUBMITTING CONFIDENTIAL INFORMATION (AUG 2002)
(An overview is available at www.procurement.sc.gov) For every document Offeror submits in response to or with regard
to this solicitation or request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or portion
thereof, that Offeror contends contains information that is exempt from public disclosure because it is either (a) a trade
secret as defined in Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410.
For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately
mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade secret as
that term is defined by Section 39-8-20 of the Trade Secrets Act. For every document Offeror submits in response to or
with regard to this solicitation or request, Offeror must separately mark with the word "PROTECTED" every page, or
portion thereof, that Offeror contends is protected by Section 11-35-1810. All markings must be conspicuous; use color,
bold, underlining, or some other method in order to conspicuously distinguish the mark from the other text. Do not mark
your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If your response, or any part
thereof, is improperly marked as confidential or trade secret or protected, the State may, in its sole discretion, determine it
nonresponsive. If only portions of a page are subject to some protection, do not mark the entire page. By submitting a
response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document
regarding this solicitation or request that was submitted at any time prior to entering into a contract (including, but not
limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during
negotiations), unless the page is conspicuously marked "TRADE SECRET" or "CONFIDENTIAL" or "PROTECTED", (2)
agrees that any information not marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as
defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices,
commissions, discounts, or other financial figures used to determine the award, as well as the final contract amount, are
subject to public disclosure. In determining whether to release documents, the State will detrimentally rely on Offeror's
marking of documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or
"PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless the State of South
Carolina, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney's
fees, arising out of or resulting from the State withholding information that Offeror marked as "confidential" or "trade
secret" or "PROTECTED". (All references to S.C. Code of Laws.) [02-2A125-1]
VENDOR REGISTRATION MANDATORY (JAN 2006)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select New Vendor Registration. (To determine if your business is already registered, go to
"Vendor Search"). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor
information current. If you are already registered, you can update your information by selecting Change Vendor
Registration. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary
of State or S.C. Department of Revenue. You can register with the agencies at http://www.scbos.com/default.htm) [022A145-1]
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)
Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation
authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for
opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for
opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The
withdrawal and correction of Offers is governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085. [022A150-1]
Page 4
II. INSTRUCTIONS TO OFFERORS –
CLARIFICATION (NOV 2007)
Pursuant to Section 11-35-1520(8), the Procurement Officer may elect to communicate with you after opening for the
purpose of clarifying either your offer or the requirements of the solicitation. Such communications may be conducted only
with offerors who have submitted an offer which obviously conforms in all material aspects to the solicitation.
Clarification of an offer must be documented in writing and included with the offer. Clarifications may not be used to
revise an offer or the solicitation. [Section 11-35-1520(8); R.19-445.2080] [02-2B055-1]
PREFERENCES - A NOTICE TO VENDORS (SEP 2009)
On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state
vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section
11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at
www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE
ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO
CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS
TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT
YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A
PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] [02-2B111-1]
PREFERENCES - SC/US END-PRODUCT (SEP 2009)
Section 11-35-1524 provides a preference to vendors offering South Carolina end-products or US end-products, if those
products are made, manufactured, or grown in SC or the US, respectively. An end-product is the tangible project identified
for acquisition in this solicitation, including all component parts in final form and ready for the use intended. The terms
"made," "manufactured," and "grown" are defined by Section 11-35-1524(A). By signing your offer and checking the
appropriate space(s) provided and identified on the bid schedule, you certify that the end-product(s) is either made,
manufactured or grown in South Carolina, or other states of the United States, as applicable. Preference will be applied as
required by law. Post award substitutions are prohibited. See "Substitutions Prohibited - End Product Preferences (Sep
2009)" provision. [02-2B112-1]
PREFERENCES - RESIDENT VENDOR PREFERENCE (SEP 2009)
To qualify for the RVP, you must maintain an office in this state. An office is a nonmobile place for the regular transaction
of business or performance of a particular service which has been operated as such by the bidder for at least one year before
the bid opening and during that year the place has been staffed for at least fifty weeks by at least two employees for at least
thirty five hours a week each. In addition, you must either: (1) maintain at a location in South Carolina at the time of the bid
an inventory of expendable items which are representative of the general type of commodities for which the award will be
made and which have a minimum total value, based on the bid price, equal to the lesser of fifty thousand dollars [$50,000]
or the annual amount of the contract; or (2) be a manufacturer headquartered and having an annual payroll of at least one
million dollars in South Carolina and the end product being sold is either made or processed from raw materials into a
finished end product by that manufacturer or its affiliate (as defined in Section 1563 of the Internal Revenue Code). [022B114-1]
UNIT PRICES REQUIRED (JAN 2006)
Unit price to be shown for each item. [02-2B170-1]
III. SCOPE OF WORK/SPECIFICATIONS
SEE BIDDING SCHEDULE
DELIVERY DATE -- 30 DAYS ARO (JAN 2006)
Page 5
DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (JAN 2006)
After award, all deliveries shall be made and all services provided to the following address, unless otherwise specified:
SOUTH CAROLINA DEPARTMENT OF CORRECTIONS
KIRKLAND CORRECTIONAL INSTITUTION
MEDICAL INFIRMARY
4344 BROAD RIVER RD.
COLUMBIA SC 29210
IV. INFORMATION FOR OFFERORS TO SUBMIT
INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (JAN 2006)
Offeror shall submit a signed Cover Page and Page Two. Offeror should submit all other information and documents
requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding
Schedule/Price Proposal; and any appropriate attachments addressed in section IX. Attachments to Solicitations. 4-4010-1]
MINORITY PARTICIPATION (JAN 2006)
Is the bidder a South Carolina Certified Minority Business? [ ] Yes
[ ] No
Is the bidder a Minority Business certified by another governmental entity? [ ] Yes
[ ] No
If so, please list the certifying governmental entity: _________________________
Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor? [ ] Yes
] No
[
If so, what percentage of the total value of the contract will be performed by a SC certified Minority Business as a
subcontractor? _____________
Will any of the work under this contract be performed by a minority business certified by another governmental entity as a
subcontractor? [ ] Yes [ ] No
If so, what percentage of the total value of the contract will be performed by a minority business certified by another
governmental entity as a subcontractor? _____________
If a certified Minority Business is participating in this contract, please indicate all categories for which the Business is
certified:
[
[
[
[
[
[
[
[
[
]
]
]
]
]
]
]
]
]
Traditional minority
Traditional minority, but female
Women (Caucasian females)
Hispanic minorities
DOT referral (Traditional minority)
DOT referral (Caucasian female)
Temporary certification
SBA 8 (a) certification referral
Other minorities (Native American, Asian, etc.)
(If more than one minority contractor will be utilized in the performance of this contract, please provide the information
above for each minority business.)
For a list of certified minority firms, please consult the Minority Business Directory, which is available at the following
URL:http://www.govoepp.state.sc.us/osmba/ [04-4015-1]
Page 6
VI. AWARD CRITERIA
AWARD CRITERIA -- BIDS (JAN 2006)
AWARD WILL BE MADE TO ONE VENDOR
CALCULATING THE LOW BID
[06-6050-1]
UNIT PRICE GOVERNS (JAN 2006)
In determining award, unit prices will govern over extended prices unless otherwise stated. [06-6075-1]
PURCHASE ORDERS (JAN 2006)
Contractor shall not perform any work prior to the receipt of a purchase order from the using governmental unit. The using
governmental unit shall order any supplies or services to be furnished under this contract by issuing a purchase order.
Purchase orders may be used to elect any options available under this contract, e.g., quantity, item, delivery date, payment
method, but are subject to all terms and conditions of this contract. Purchase orders may be electronic. No particular form
is required. An order placed pursuant to the purchasing card provision qualifies as a purchase order. [07-7A065-1]
SHIPPING / RISK OF LOSS (JAN 2006)
F.O.B. Destination. Destination is the shipping dock of the Using Governmental Units' designated receiving site, or other
location, as specified herein. (See Delivery clause) [07-7B220-1]
SUBSTITUTIONS PROHIBITED - END PRODUCT PREFERENCES (SEP 2009)
If you receive the award as a result of the South Carolina end product or United States end product preference, you may not
substitute a nonqualifying end product for a qualified end product. If you violate this provision, the State may terminate
your contract for cause and you may be debarred. In addition, you shall pay to the State an amount equal to twice the
difference between the price paid by the State and your evaluated price for the item for which you delivered a substitute.
[11-35-1534(B)(4)] [07-7B236-1]
Page 7
VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL
BIDDING SCHEDULE (NOV 2007)
SC Dept of Corrections is seeking to upgrade our current Rauland-Borg Nurse call system. This will
include purchase of the new system including Parts, Labor, System Start up and Training.
BID AS SPECIFIED. THIS IS A REPLACEMENT ITEM THEREFORE NO SUBSTITUTIONS WILL BE
ACCEPTED
Item
Quantity
Unit of Measure
1
1
each
Unit Price
Extended Price
Product Catg.: 83954 - Nurse Call Systems
Item Description: Rauland-Borg Responder 4000 Nurse Call
Tendering Text: Rauland-Borg Responder 4000 Nurse Call System to consist of the following Parts:
(1) R4K Network Interface Module,
(2) R4KPR 400 Power supply,
(2) R4K Battery Backup Kit,
(2) R4KT MB K Bus termination Board,
(1) R4K4020 LCD Console,
(5) R4KPB 12 Slim Single Button Station,
(10) R4KsPK Slim Speaker Module,
(9) R4K2JACK Slim Dual Station,
(14) CLA2222 Bulb/6 Point Audio CL,
(4) CLAR4 4 Pt Audio Relay Kit,
(2) RK4CONN8 8 Pin Connector/100,
(2) RK4CONN6 Pin Connector/100,
(24) CC200 Call Cord w/clip ten feet,
(8) HSS400 High Security Audio Bed Station,
(10) HSS433 High Security Push Button Station,
(1) WP4245 West Penn CAT5 Cable,
(1) User Manual
Question
Mandatory /
Optional
Multiple
Responses
Accepted?
ARE YOU REQUESTING THE SC
RESIDENT VENDOR PREFERENCE? SEE
THE SC PROCUREMENT CODE,
SECTION 11-35-1524(C)(1)(I)&(II) AND
SECTION IIB OF THIS SOLICITATION
FOR MORE INFORMATION. FOR A FAQ
ON THESE PREFERENCES, PLEASE SEE
WWW.PROCUREMENT.SC.GOV/PREFER
ENCES
Mandatory
No
SC/US END-PRODUCT PREF. SECTION
11-35-1524, IIB & VIIB. SELECT SC END
PRODUCT PREFERENCE IF PRODUCT IS
MADE, MANUFACTURED OR GROWN
IN SC. SELECT US END PRODUCT IF
PRODUCT IS MADE, MANUFACTURED
OR GROWN IN THE US. SELECT NO IF
NOT CLAIMING A PREFERENCE.
Mandatory
Response
______Yes
______No
No
______YES, I AM CLAIMING SC END
PRODUCT PREFERANCE
______YES, I AM CLAIMING US END
PRODUCT PREFERANCE
______NO, I AM NOT CLAIMING
EITHER PREFERANCE
Page 8
Item
Quantity
Unit of Measure
2
1
each
Unit Price
Extended Price
Product Catg.: 83954 - Nurse Call Systems
Item Description: Installation Labor to consist of
Tendering Text: Installation Labor to consist of Installation, System Start up and Operational User Training
Question
Mandatory /
Optional
Multiple
Responses
Accepted?
ARE YOU REQUESTING THE SC
RESIDENT CONTRACTOR
PREFERENCE? SEE THE SC
PROCUREMENT CODE, SECTION 1135-1524(C) (1) (III) AND SECTION IIB
OF THIS SOLICITATION FOR MORE
INFORMATION. FOR A FAQ ON
THESE PREFERENCES, PLEASE SEE
WWW.PROCUREMENT.SC.GOV/PRE
FERENCES
Mandatory
No
ARE YOU REQUESTING THE SC
RESIDENT SUBCONTRACTOR
PREFERENCE-2%? SEE THE SC
PROCUREMENT CODE, SECTION 1135-1524(D) AND IIB & VIIB OF THIS
SOLICITATION FOR MORE
INFORMATION. FOR A FAQ ON
THESE PREFERENCES, PLEASE SEE
WWW.PROCUREMENT.SC.GOV/PRE
FERENCES
Mandatory
ARE YOU REQUESTING THE SC
RESIDENT SUBCONTRACTOR
PREFERENCE-4%? SEE THE SC
PROCUREMENT CODE, SECTION 1135-1524(D) AND IIB & VIIB OF THIS
SOLICITATION FOR MORE
INFORMATION. FOR A FAQ ON
THESE PREFERENCES, PLEASE SEE
WWW.PROCUREMENT.SC.GOV/PRE
FERENCES
Mandatory
Response
______Yes
______No
No
______Yes
______No
No
______Yes
______No
Page 9
SAP
IX. ATTACHMENTS TO SOLICITATION
NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING
IMPORTANT TAX NOTICE - NONRESIDENTS ONLY
Withholding Requirements for Payments to Nonresidents: Section 12-8-550 of the South Carolina Code of Laws requires
persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary
nature within South Carolina to withhold 2% of each payment made to the nonresident. The withholding requirement does
not apply to (1) payments on purchase orders for tangible personal property when the payments are not accompanied by
services to be performed in South Carolina, (2) nonresidents who are not conducting business in South Carolina, (3)
nonresidents for contracts that do not exceed $10,000 in a calendar year, or (4) payments to a nonresident who (a) registers
with either the S.C. Department of Revenue or the S.C. Secretary of State and (b) submits a Nonresident Taxpayer
Registration Affidavit - Income Tax Withholding, Form I-312 to the person letting the contract.
The withholding requirement applies to every governmental entity that uses a contract ("Using Entity"). Nonresidents
should submit a separate copy of the Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312
to every Using Entity that makes payment to the nonresident pursuant to this solicitation. Once submitted, an affidavit is
valid for all contracts between the nonresident and the Using Entity, unless the Using Entity receives notice from the
Department of Revenue that the exemption from withholding has been revoked.
_______________________
Section 12-8-540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of $1,200.00 or
more a year for the use of or for the privilege of using property in South Carolina to withhold 7% of the total of each
payment made to a nonresident taxpayer who is not a corporation and 5% if the payment is made to a corporation. Contact
the Department of Revenue for any applicable exceptions.
_______________________
For information about other withholding requirements (e.g., employee withholding), contact the Withholding Section at the
South Carolina Department of Revenue at 803-898-5383 or visit the Department's website at:
www.sctax.org
_______________________
This notice is for informational purposes only. This agency does not administer and has no authority over tax issues. All
registration questions should be directed to the License and Registration Section at 803-898-5872 or to the South Carolina
Department of Revenue, Registration Unit, Columbia, S.C. 29214-0140. All withholding questions should be directed to
the Withholding Section at 803-896-1420.
PLEASE SEE THE "NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING"
FORM (FORM NUMBER I-312) LOCATED AT:
http://www.sctax.org/Forms+and+Instructions/withholding/default.htm
[09-9005-1]
Page 10
PAGE THREE
IMPORTANT INFORMATION FOR ALL OFFERORS
All Offerors desiring to respond to this solicitation should register and submit your response online. To respond
online, you must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration
instructions found at the South Carolina Procurement Information Center website address of:
http://www.procurement.sc.gov/ . Even if you are registered in the old procurement system, you must still
register or update your information in the new SCEIS system. Once the registration process is complete, the
system will generate a new SCEIS vendor userid and password. The Offeror must keep this information current
or you will not be able to submit future bids.
OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT:
DSIT Help Desk (803) 896-0001 Select Option 1 then Option 1
Monday – Friday 8:00 AM – 4:30 PM
Other vendor instructions found at http://cio.state.sc.us/itmo/agency.htm include:
Vendor Registration Guide
Help Desk Information
How do I Respond to A Solicitation - Word Document
How do I Respond to A Solicitation - Interactive Document
How do I Respond to A Bid with Complex Pricing Line Items
How do I Respond to A Bid with Complex Pricing – Price Scale
Vendor Services - Deleting Response to Solicitation Short Version
NUMBER OF COPIES
Offerors will need to follow these instructions carefully when responding to the solicitation
online.
The State prefers that the original solicitation response be submitted on-line.
.
END OF PAGE 3
Page 11
Offeror Verification of Submitted Responses
After submitting an online response to a solicitation, Offeror may validate their submission with the
following steps:
1. Go back to the initial screen
2. Select Start by clicking the Start button’
3. Bid Submitted will appear in the Bid Status Column as seen below
You may want to print this page for your records.
Page 12
REQUEST FOR QUOTE CHECKLIST
AVOID COMMON BIDDING MISTAKES
Review this checklist prior to submitting your bid.
If you fail to follow this checklist, you risk having your bid rejected.
DO NOT INCLUDE ANY OF YOUR STANDARD CONTRACT FORMS!
UNLESS EXPRESSLY REQUIRED, DO NOT INCLUDE ANY ADDITIONAL BOILERPLATE CONTRACT CLAUSES.
REREAD YOUR ENTIRE BID TO MAKE SURE YOUR BID DOES NOT TAKE EXCEPTION TO ANY OF THE STATE'S
MANDATORY REQUIREMENTS.
MAKE SURE YOU HAVE PROPERLY MARKED ALL PROTECTED, CONFIDENTIAL, OR TRADE SECRET INFORMATION IN
ACCORDANCE WITH THE HEADING ENTITLED: FOIA BIDDING INSTRUCTIONS, SUBMITTING CONFIDENTIAL
INFORMATION. DO NOT MARK YOUR ENTIRE BID AS CONFIDENTIAL, TRADE SECRET, OR PROTECTED! DO NOT
INCLUDE A LEGEND ON THE COVER STATING THAT YOUR ENTIRE RESPONSE IS NOT TO BE RELEASED!
HAVE YOU PROPERLY ACKNOWLEDGED ALL AMENDMENTS? INSTRUCTIONS REGARDING HOW TO
ACKNOWLEDGE AN AMENDMENT SHOULD APPEAR IN ALL AMENDMENTS ISSUED.
MAKE SURE YOUR BID INCLUDES A COPY OF THE SOLICITATION COVER PAGE. MAKE SURE THE COVER PAGE IS
SIGNED BY A PERSON THAT IS AUTHORIZED TO CONTRACTUALLY BIND YOUR BUSINESS.
MAKE SURE YOUR BID INCLUDES THE NUMBER OF COPIES REQUESTED.
CHECK TO ENSURE YOUR BID INCLUDES EVERYTHING REQUESTED!
CHECK AGAIN TO ENSURE YOUR BID INCLUDES EVERYTHING REQUESTED!
IF YOU HAVE CONCERNS ABOUT THE SOLICITATION, DO NOT RAISE THOSE CONCERNS IN YOUR RESPONSE! AFTER
OPENING, IT IS TOO LATE! IF THIS SOLICITATION INCLUDES A PRE-BID CONFERENCE OR A QUESTION & ANSWER
PERIOD, RAISE YOUR QUESTIONS AS A PART OF THAT PROCESS! PLEASE SEE BIDDING INSTRUCTIONS AND ANY
PROVISIONS REGARDING PRE-BID CONFERENCES.
This checklist is included only as a reminder to help bidders avoid common mistakes.
Responsiveness will be evaluated against the solicitation, not against this checklist.
You do not need to return this checklist with your response.
Page 13