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End User Guide

SwetsWise End User Guide
Contents
Introduction3
Entering the platform5
Getting to know the interface
7
Your profile
8
Searching for content9
Personal Settings
18
In Summary
21

Introduction
SwetsWise provides you with a single point of access to all of your library/organization’s
electronic resources. Our catalog contains upwards of 42 million articles and searchable
references, over 14,500 full text titles from more than 5,700 publishers, creating unparalleled
access to a wealth of information. You can access direct links to all of the resources to which
you are entitled through our single, intuitive interface. Search for content on publication,
article or database levels and utilize an array of filters to drill down to the most relevant
content.
With one search bar, you can:
•
Perform a simple search with one or more of your keywords freely organized
•
Perform an enhanced search by specifying the scope of each of the keywords in your
query, e.g. search ‘science’ as part of the article name and the publication year from
‘2009’ to ‘2010’
•
Browse through the publication list using the A-Z buttons
•
Limit your search query to publications or full-text articles for more focused
investigations
Your keyword search will be executed within one or all of the following fields:
•
Abstract
•
Article Name
•
Author
•
(e)ISSN/ISBN
•
Publication Name
•
Publisher
•
Publication Year

Search results for different publication types will be combined into a single result
page under the search bar. Databases matching the query’s keywords are grouped
into an expandable section on top of the search results. Journals, articles and
eBooks are listed below. Filters are made available to the left of the search results
and can be used to further narrow down your search to find relevant information.
Metadata is also shown in the search results and has a different layout depending
on the publication type. It is also possible to download the search results and
arrange search or publication alerts, if so required.
Methods of access for each search result are listed as hyperlinks. By clicking these
links, depending on the publication type, you may see the PDF file of an article,
continue exploring the Table of Contents of a journal or be prompted with a
document delivery form.
Start using SwetsWise today and make the most of your research time. Make
it your one-stop environment for accessing resources and you can speed up
research workflows and minimize the time needed to locate articles and relevant
information for your field of work.
This user-guide will introduce the main features of the platform, with clear, easy to
follow, guidelines on how to use the functionality available.

Entering the platform
To get access to SwetsWise, log in via www.swetswise.com.
Depending on your browser’s security settings, before your login page loads,
you may be automatically presented with a window informing you that you are
about to view pages in a secure environment. This window will only appear if your
browser settings require it, but as your user ID and passwords are also encrypted,
it will appear each time you visit www.swetswise.com. Simply click on OK to
continue.
If the security warning feature is disabled in your browser settings, you will be
taken directly to the SwetsWise homepage. The homepage contains an area in
which to enter your login details and a link to more information on SwetsWise’s
full range of services (suitable for administrators).
Login with User ID and Password
To login via user ID and password, type in the security code shown on screen and
enter your details. Click the Login button to complete the process.

Single sign-on
Athens
To login via Athens, click on the Athens login button in the login page.
You will be taken to the Athens authentication point where you can enter your
Athens user ID and password.
Shibboleth
To login via Shibboleth, click on the Institutional login button in the login page.
You will be taken to the Institutional login page.
To login, you must first look up the name of your Access Management Federation
and institution. Click on the corresponding name in the list and you will be asked
to enter your user ID and password to complete the process.
IP Authentication
To login via IP authentication, you can either click on the IP authentication
button on the login page or go to www.swetswise.com/direct.do.

Getting to know the interface
Once logged in you will see the main search page,
the central focus of your SwetsWise platform.
1.
Main search bar
2.
Expanded search options (drop down menu)
3.
Your profile details
4.
Search filters
5.
Number of items found in your holdings
6.
Download search results
7.
Search alerts
8.
Sorting options (drop down menu)
9.
Search results
31
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21
61
51
41
91
1
10
10. Full text link (where available)
11.Footer
1
11
31
71
81

Your profile
Your SwetsWise user profile can be accessed by clicking on the name next to the
person icon at the top right of the screen. User profiles are created by the library
administrator but you can view the page and update your username and email
address. You can also choose your preferred system language.
Please note, personal profiles are linked to individual user accounts. As such, if you are
accessing SwetsWise via a shared Athens login, or via IP address, then you will not have
a personal profile page.
Individual profile pages contain your personal log in details. The page looks as
follows:
The last field on the page gives you the option to choose your default search
option. There are three options available:
•
All Content: Searches all of your library’s holdings.
•
Publications: Searches only publications contained within your library
holdings.
•
Full Text Articles: Searches only full text articles to which you are
entitled to access.

Searching for content
By default, the system will present you with a list of all of the content to which you
are entitled when you first log in, unless you have changed this in your user profile.
The catalog itself can then be searched in detail via the search box, expanded
search options and filters. You can select to search All Content, Publications or
Full Text Articles via the drop down menu on the left side of the search bar. If, at
any point, you wish to retrieve the full list of content once again, simply perform a
‘blank’ search across All Content by leaving the search box unfilled and pressing
Search.
Search queries
Syntax
The SwetsWise catalog can be searched using any of the following syntax variants:
Search Option
Search Operator
Description
Search All
(empty search bar)
If you click on Search (without entering a search
term) you will receive an overview of all the
articles and publications you have access to within
SwetsWise
Wildcard
?
Replaces 1 character. For example, wom?n will
search for woman and women.
Truncation
*
Replaces an unlimited number of characters: medic*
will search for medical, medicine, etc.
Exact search
“ “
Exact searching limits the search term to one specific
word or phrase: “Library Science”.
AND
Searches for results containing all of the specified
search terms. Search terms are separated by
“AND.” For example, Library AND Science.
Boolean
OR
Searches for results containing at least one of the
specified search terms. Search terms are separated
by “OR.” For example, Library OR Science.
This is the default search option if “OR” is omitted.
NOT
Searches for articles not containing the specified
search terms.
For example, NOT Science.
Stem search
(automatic)
Expands the search to include the search term and
its linguistic variations. This operator only works for
English terms. For example, direct will find direct,
directing, directed, etc.

Search Results
List View
All results that match your search query will be combined and listed into one view.
A search result could be a journal, an article, an eBook or a database. The search
results in the list can be sorted by relevance or date of publication.
1. Journals are listed in search results alongside the cover image thumbnail,
journal name, publication year, volume and issue number, name of publisher,
ISSN and access options (please see details in the Access Options section).
Click on the journal name to see its publication details.
2. Articles are listed in search results alongside article name, author list, journal
title, abstract (if available) and access options (please see details in the
Access Options section). Click on the article or publication name to see its
publication details.
3. eBooks are listed in search results alongside the cover image, book name,
author list, ISBN and access options (please see details in the Access Options
section).
4. Databases are listed in an expandable section on top of your search results,
showing database name, access level and description (if available). Click on
any database name to visit the database provider’s website.

Publication Details View
Clicking on the name of a journal or article in your list of search results will open
up a Publication Details view for the selected publication.
Please note: Publication details are unavailable for eBook titles although access links
are provided in the search results.
For journals, the page will show details of the Year, Volume and Issue and the
Table of Contents alongside the standard information visible in the list view of a
journal.
For articles, the page will include the year, volume and issue of the journal the
selected article belongs to, alongside the standard information visible in the list
view of an article. When you first navigate to this page, only details of the selected
article are shown. A View all articles in this issue link is available to display the
full table of contents for the journal.

Expanded Search Options
Using the expanded search options will allow you to construct a more specific
search query. To perform an expanded search, simply click the Expanded Search
Options link under the main search bar. An overlay window will appear showing
you the options available.
Here, simply enter the additional information you wish to configure your search
query around. You can choose to search within the following fields:
•
Abstract
•
Article name
•
Author
•
(e)ISSN/ISBN
•
Publication name
•
Publisher
•
Year
If you want to configure more than one parameter, simply click the + sign to the
right of the first entry field to add further fields.

Refining Search Results
A list of filters is made available to help refine your
search results. These are the main filter categories
that appear to the left of the search result:
•
Type – You can restrict results to the type of
record, e.g. Journals, Articles, eBooks.
•
Access level – Depending on library
subscriptions, records can have different
access levels e.g. Abstract, Full Text, Table of
Contents
•
Years – Results are clustered per year of
publication, e.g. since 2011
•
Subject – Results are clustered per subject
area, e.g. Social Sciences, Technology,
Medicine.
The filters themselves also give you a range of
options:
•
Select the appropriate checkboxes to apply
filters to your results list. Un-tick checkboxes
to remove filters to see the original search
result list.
•
Clear Filters - will disable all previously
selected filters
•
Minus (-) will hide filter
•
Plus (+) will display filter
•
Show More allows user to see all available
filters for that category.
•
Show Less allows user to see the default
display

Download Search Results
Search results, excluding databases, can be downloaded using the Download
Search Results option.
You can define the following fields before clicking Download File.
•
Type – to limit the downloaded file either containing only articles or
publications
•
Format – available in CSV (UTF-8 encoding), HTML and RIS for articles
and CSV (UTF-8 encoding) for publications
You can download a maximum of 500 articles and 5000 publications.

Access Options
Access Level
Access level details are indicated for journals, articles and eBooks in the search
results.
•
Journals can have more than one access level: Table of Contents,
Abstract or Full Text
•
Articles have either a Full Text or an Order Article link (see details in the
Document Delivery section)
•
eBook access is provided as a link out to the eBook provider
Open URL Linker Resolver
Any resolved links will be shown in search results for journals and/or articles and
are immediately accessible from the search results page.
Access Period
Accessible years of content will be shown next to the access level details on any
search covering journals and/or articles.

Document Delivery
Document delivery services refer to the specification of a provider, responsible for
delivering either the physical or the electronic version of the document directly to
your inbox. Format options are provider dependent.
If Document Delivery options have been enabled by your administrator, the
option Order Article will be visible in the article search results. The option will
be available on articles that you do not have full text access to. Clicking the link
will bring up a menu outlining the providers available to you. Follow the onscreen
instructions to submit your request.
Once submitted, the order will be placed and an email containing your request will
be sent to your document delivery provider. Please contact your administrator for
details on expected delivery turnaround time.

A-Z Publication List
SwetsWise also contains a handy A-Z listing of all the publications to which you
are entitled. To use the A-Z functionality, select the Publications option from the
main search bar menu.
You will then see the A-Z listing options appear at the top of the search window.
Publications are listed by the first letter of the title (If a publication begins with
The, then it will be listed by the first letter of the first main word in the title, for
example: E - the Environmental Magazine). Simply click on a letter to browse the
relevant publications.

Personal Settings
The following features are available to all users who have a personal profile. As
such, users accessing SwetsWise via a shared Athens login, or via IP address will be
unable to use these features.
Alerts
The following alerts are available only when you log in with a username and
password, ATHENS or Institution Login (Shibboleth).
Search Alerts
Search alerts allow you to save performed searches and then have the SwetsWise
system automatically repeat the query at a chosen frequency. If a scheduled
search generates new results, these will be emailed to you with links to SwetsWise.
From there you can view the table of contents, abstract or full text of the articles
retrieved in the search, depending on the access levels available to you.
You will see the Search Alert option below the search bar in the main results
view. Clicking the option will bring up a form containing the following fields:
•
Keyword – the keyword of the search
alert chosen to perform the search (prepopulated).
•
Format – the format you want to receive
the search alerts in your email. This is set
for all your alerts. The formats are: HTML or
text (ASCII encoding) and can be set in your
profile.
•
How Often – the frequency you wish
to receive the search alert by email.
Frequencies available: daily, weekly, bi
weekly and monthly
•
Mail to – the desired email address you
wish to receive the search alerts.
Click the Set Up Alert link to receive the search alerts as defined in the form. Any
alerts created can be edited/deleted via the manage your search alerts section.

Publication Alerts
You can create publication alerts to any publication your institution has an active
subscription via SwetsWise for. When a new issue of a qualifying publication is
loaded into SwetsWise, you will receive an email alerting you to its availability in
SwetsWise. The publication alert contains the complete Table of Contents of the
issue and links to abstracts or full text articles depending on the access level you
have available for that publication.
You will see the “Publication Alert” below the Search bar in the journal view.
Clicking then link will load up a form containing the following fields:
•
Format – the format you wish to receive the publication alerts in your email. Available formats are HTML or text (ASCII encoding) and can be set in your profile
•
Mail To – the desired email addresses you wish to receive the publication alert. Clicking the Set Up Alert link to schedule the alerts as defined in the form. Any
alerts created can be deleted via the Manage Your Alerts section.

Filing Cabinet
If you want to save particular articles for future reference, you can add them to
your Filing Cabinet. After finding your chosen article, you will see the option Add
To Filing Cabinet available next to the search result. Simply click on the link to
add the article to your filing cabinet.
You can access your filing cabinet through the Filing Cabinet link, contained in the
Your Account area of the page footer.
The filing cabinet sorts your chosen articles into an alphabetical list ordered by
Title (default) and by Date of Publication.
Please note: IP authentication users can use the filing cabinet functionality, but it will
only store the information for the duration of your particular session. Once logged out
of SwetsWise, the filing cabinet contents will be erased.

Help section
If at any point, you feel unclear as to what to do next, or what a particular field of
feature means, you can click on the Help button, located in the footer of the page
to view the help guide.
In Summary
With one search bar to reach all your library content, SwetsWise gives you round
the clock access to a world of information. Familiarize yourself with its features
and you’ll discover how easy it is to streamline research workflows and get access
to the most relevant content for your field of work. Find further user tips, tutorial
videos and other information on SwetsWise by visiting our website:
http://www.swets.com/information-center/all