Download USER MANUAL FOR LnT Stores

L&T-E&C Division LnTStores Application
www.lntstores.com
USER MANUAL
FOR
LnT Stores
(User Guide)
LnT Stores
LnT Stores Home Page
User Manual for LnT Stores
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LnT Stores
TABLE OF CONTENTS
1.
ABOUT US ....................................................................................................................................... 5
2.
INTRODUCTION........................................................................................................................... 6
2.1
WELCOME .................................................................................................................................... 6
2.2
OUR OBJECTIVE.......................................................................................................................... 6
2.3
FEATURES OF LNT STORES ...................................................................................................... 6
2.4
TYPES OF USERS IN LNT STORES ............................................................................................. 6
2.5
GETTING STARTED WITH “LNT STORES”................................................................................. 7
2.5.1 User login .............................................................................................................................. 7
2.5.2 View Inventory Material (Without Login) .................................................................. 7
2.5.2 New User Registration .................................................................................................... 11
3.
UPLOAD SURPLUS MATERIAL LIST................................................................................ 15
3.1 DOWNLOADING TEMPLATE EXCEL FILE ........................................................................... 15
3.2 UPLOADING EXCEL FILE ................................................................................................................. 16
3.2.1 Rejection of Uploaded Excel file.................................................................................. 17
3.3 REQUESTING BULK MATERIAL............................................................................................. 21
3.4 SURPLUS MATERIAL LIST / EQUIPMENTS ....................................................................... 23
3.5 VIEW EARLIER REQUESTED INVENTORY ITEMS IN LNT STORES ............................................... 24
4.
NEW ITEMS .................................................................................................................................. 25
5.
CHANGE PROFILE ..................................................................................................................... 28
6.
FORGOT PASSWORD............................................................................................................... 30
7.
LOGOUT.......................................................................................................................................... 32
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¾ Client Requirement:
‰
Internet Explorer 5.5 or above.
‰
Operating System: Windows 98/ Windows NT/ Windows 2000 /XP or
above
‰
Minimum of 128 MB RAM
Name of the URL:
For Internet Users: http://www.lntstores.com
For Intranet Users: http://10.2.0.146/newlntstore
¾
User Manual for LnT Stores
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1.
About Us
Larsen & Toubro Limited is one of Asia's largest vertically integrated engineering and
construction conglomerate. Engineering and construction division constitutes the
largest business segment of the company providing premier services in the areas of
process technology, FEED, basic and detailed engineering, heavy engineering and
skid mounted modular fabrication, procurement, logistics, construction, erection,
commissioning and project management. Engineering and construction division
executes projects on turnkey basis.
Engineering and construction division serves the core sectors and infrastructure of
the economy viz. oil exploration & refinery, sulfur recovery units, diesel
hydrotreaters, hydro power, fertilizer, petrochemical, steel, cement, mining,
aerospace, nuclear power, roads, ports, bridges, telecommunication.
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2.
Introduction
2.1 Welcome
LnT Stores is the preferred warehouse for ex-stock sourcing of critical
project materials and components. During pre-commissioning or when racing
against tight deadlines, Project Managers often come across last minute
material requirements, which though insignificant in value can hold-up the
project and result in heavy liquidated damages. We now make available the
same inventory to all end users and E&C companies worldwide. It offers you a
single point solution for your urgent requirements.
2.2 Our Objective
For executing E&C jobs for our prestigious customers on a fast track, we
maintain an inventory of high-class raw materials, components and machines.
We now make available the same inventory to all end users and E&C
companies worldwide through this website.
As a first step, we are introducing the feature of accessing our inventory
online for any visitor of this website. From time to time we dispose off lots of
slow moving items through a process of closed e-auction amongst a set of
pre-qualified bidders.
Members of this website will be informed regularly about the new material
arrival in this virtual store through newsletter.
2.3 Features of LnT Stores
Following are the main objectives of e-procurement module:
• Instant online access to material available in LnT.
• A customized user management system with a built in approval that
ensures only approved orders are processed and allow you to control who
has access.
• Instant request processing and hence cost saving
• A notification system that gives intimation to the user of new items
available in LnTStores
2.4 Types of users in LnT Stores
There are different types of Users as listed below:
1. Admin This ID is used by the Store Admin to perform transactions such
as Upload Surplus material into the inventory, blocking items for
requested users.
2. User: This ID is used by the users to perform transactions such as
Request for uploading the Surplus Material into the inventory, Request for
Bulk material.
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2.5 Getting started with “LnT Stores”
2.5.1 User login
Users can access LnTStores by using following URLs
For Internet Users: www.lntstores.com
For Intranet Users: http://10.2.0.146/newlntstore
For doing any transaction use the valid User ID and Password
Navigation Pane
Enter User ID
New Items Link
Enter User Password
Login Page
2.5.2 View Inventory Material (Without Login)
User can view the inventory list without requiring to use her/his user ID and
password. The User ID and password is required only when the user requests for
material from L&T Store and for doing any other transactions. User clicks the
navigation link Inventory->Bulk Material in the homepage of Lntstores to view the
inventory list of items available in store. Refer screen shown below.
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Click here to view
inventory material.
Inventory Material
Click here for Inventory
Search.
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Inventory Search
Select Items as per project
requirements
Click to select records on a
particular page
Click here to submit your request.
Inventory Search Result
After user click on Submit the System will ask for User ID and Password. Only
registered user can submit the request for inventory material.
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Enter UserID
and Password.
Login Page
After login the user’s request for inventory materials will be sent to admin.
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2.5.2 New User Registration
Click here for New User Registration.
New User Registration
On clicking the ‘New User’ link a ‘New User Registration’ form will open. User can fill
the form and submit the same.
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Enter your Personal Information
Enter your
Immediate
Superior’s
Information.
New User registration
ƒ
ƒ
Enter your
Account
Information
All the fields are mandatory.
Approver eMail ID belongs to lntenc.com.
After submitting the request, the following page appears
New User registration
And a mail will go to user’s eMail account which he has specified while creating his
account for approval.
After creating user account, it will be in inactive state. For activating his account user
has to approve himself by clicking on the link “Approve/Reject” given in the mail.
The sample format of mail received by user looks as below:
Dear <UserName>,
Request for Approval/Rejection of User : <User ID>
User Manual for LnT Stores
Following are the Details of the User
Name : <User Name>
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The user can click on the link ‘Approve/Reject’ to activate his account.
The screen appears as below:
Click to Approve
or Reject user.
New User registration
After selecting Approve radio button, the account of the user will be activated and
the confirmation screen appears:
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User approval screen.
A L&T Stores Account Activation mail is sent to the user. The sample format of mail
will be:
Date: 03/04/2006 , Time:19:30:17 ,
Your request for LnT Stores usage through User ID: <user ID> has been approved.
Following are the login details for LnT Stores website
===================================================
User ID:: <User ID>
Password :: <Password>
====================================================
Click below to Login
Click Here for Intranet Users
OR
Click Here for Internet Users
To make optimum use of LnT Stores website, please refer to the Users' help File
Click Here for Users' File
Hope you will use this site regularly. Your feedback is more valuable for us to update
this website
With Regards,
Admin,
L&T Stores.
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Registered Users can directly login into the system. After that he will be redirected to
the User Menu page of the LnTStores site.
User
User can request for surplus
material through this screen.
User can view information
regarding Equipments for sale.
User can upload surplus
material through this screen.
User can view the list of
requested items.
User Menu
3.
Upload Surplus Material List
On clicking “Go” Button next to the Upload Surplus Material List option - the user is
taken to the Upload Excel File screen. This screen list all the excel files uploaded by
the user.
3.1 Downloading Template Excel File
User can download the template by clicking on “Download Version 1” as shown
below. A ZIP file will get downloaded when the user clicks ‘Save” button on the
dialog box. User has to extract the ZIP file and save it on his desktop. After this, user
can enter the details of materials in the excel file. Once all the materials are added to
the Excel file, it is ready for Upload into the L&T Stores System.
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Click here to Download Template
for Uploading excel file
Uploaded Excel Files Screen
3.2 Uploading Excel file
In the above figure click “Browse” to select the excel file to upload. Click “Upload”
button to upload the Materials excel file into the L&T Stores application. This is the
Intermediate stage of Upload. The different stages of upload are mentioned in
the table below:
INTERMEDIATE
FINAL
DELETED
REJECTED
APPROVED
The initial status when the user uploads an excel file for first
time
The user can finalize the Excel file by selecting “Finalize Excel”
button.
When user deletes the uploaded excel file.
This will be the status when storeadmin rejects the excel file.
This will be the status when storeadmin approves the uploaded
excel file.
The next stage of upload is “Finalize”. When the user clicks the Finalize button, the
Excel file is sent to the storeadmin for final approval and upload of materials into the
L&T stores Inventory list. This triggers mail to the storeadmin, with intimation that
materials are available for upload into the L&T Store System.
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Click to Finalize excel file
from intermediate mode
Click to view uploaded
excel file in separate
window
Uploaded Excel Files
Browse
uploadexcel file, status will be changed to
After storeadmin approves
the and
uploaded
Materials
“APPROVED” and a mail will
be sentlist.
to the corresponding user. The sample format
of mail will be as shown below:
Date:03/04/2006 , Time:21:05:35
Dear User,
You’re File No. <Filename> has been added in LnT Stores Inventory.
Regards,
Admin
LnT Stores.
3.2.1 Rejection of Uploaded Excel file
Admin can reject the excel file uploaded by the user. On upload of the excel file to
Lntstores website, the request is sent to admin for approval. Refer the picture below
for the process of Rejection.
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Click to reject the File
Rejection of Uploaded Excel File.
After clicking on Reject button the system will ask user (Admin) to put comment or
the reason for rejection of excel file.
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Comments for rejection.
Click here to reject the excel file.
Rejection of Uploaded Excel File.
After rejection the status of the excel file will get updated as REJECTED with
comment given by admin, a mail will be sent to user with reason for not approving
the excel file. The format of the mail is given below.
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Rejected excel file
Rejection of Uploaded Excel File.
Date:26/04/2006 , Time:12:56:06
Dear User,
Your File No. Inventory_5 has been rejected due to following reasons.
Regards,
Admin
LnT Stores.
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3.3 Requesting Bulk Material
On clicking the Bulk Material tab the user is taken to the Inventory Search screen.
The user can search through the inventory for materials required for specific
projects.
Users can find the desired material, by the advanced search engine, which searches
on following single or multiple parameters: Description, Size, Location & Make.
Select Material description
Select Size from the list
Select manufacturer of the
material and Submit
Select Store location with
respect to material availability
Inventory Search
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The search is based on the parameters selected by the user. The Inventory search
Result page will be displayed on click of SEARCH button.
Select Items as per project
requirements
Click to select records on a
particular page
Click here to submit your request.
Inventory Search Result
The Search result page shows list of items available for issue. The user can select
single or multiple items to fulfill the project’s requirement. The next screen (shown
below) is displayed after the user submits his/her request.
Click to submit request to
store admin
User Manual for LnT Stores
Enter quantity
to order.
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Selected Inventory
In this screen user is required to enter the quantity of items required against each
item selected. A system generated automatic request eMail will go the store admin,
on clicking “Add Items” button.
Sample format of the eMail sent to admin is as shown below:
Date: 22/11/2005, Time: 12:00:02
Dear Admin,
I have requested following Items from the Inventory Store
Item No
Description
Size
Type
19
PIPE FITTINGS &
HARDWARES
GASKETS
34 X 789
PIPE FITTINGS &
HARDWARES
GASKETS
20
45 X 67
Quantity
Requeste
1
1
Regards,
User ID:
User Name:
3.4 Surplus Material List / Equipments
In ‘User Menu Screen’ for ‘Surplus Material List’, select the radio button ‘Equipment’
and click the ‘Go’ button. ‘Equipment Screen’
It contains a link to the ‘pre-owned equipment materials for sale’ page, as shown
below.
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Equipments Screen
3.5 View Earlier Requested Inventory Items in LnT
Stores
In the ‘User Menu’ screen, if you click the ‘Go’ button available next to ‘View earlier
requested inventory items’, ‘View requested Inventory Screen’ is displayed. Items
requested by a particular user are displayed in this screen. These are the items
requested/ordered from the Inventory / Bulk material screen.
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View Requested Inventory
4.
New Items
Home page displays an icon “New Items”. New item added to L&T Store can be made
available through this link.
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Click to view
New Items List
Home Page
On clicking New Items icon, list of new items available in L&T Stores is displayed.
These are a list of new materials added by the admin to the L&T Stores Inventory.
Click to select records
on a particular page
Enter Page No for
Search.
Select Items as per
project requirement
Click here to submit your Request.
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New Items List
The user can select single or multiple items to fulfill the project’s requirement. The
next screen (shown below) is displayed after the user submits his/her request.
Enter Quantity
Selected Inventory
In this screen user is required to enter the quantity of items required against each
item selected. A system generated automatic request eMail will go the storeadmin,
Click to submit request
on clicking “Add Items” button.
to storeadmin
Sample format of the eMail sent to admin is as shown below:
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Date: 22/11/2005, Time: 12:00:02
Dear Admin,
I have requested following Items from the Inventory Store
Item No
Description
Size
Type
19
PIPE FITTINGS &
HARDWARES
GASKETS
34 X 789
PIPE FITTINGS &
HARDWARES
GASKETS
20
45 X 67
Quantity
Requested
1
1
Regards,
User ID:
User Name:
5.
Change Profile
Registered users can change their profile information. Change profile link is available
in navigation pane. Through this link the Change Profile page will be displayed,
listing user profile data entered during the process of user registration. The user can
change only his Personal Information and password information. S/he can not
change/update approver’s information and her/his user ID.
Update your Personal
Information
User cannot edit
this Information
User cannot
Change User ID
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Change Profile
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6.
Forgot Password
If a user has forgotten his/her password, “Forgot Password” link in the Home Page
can be used to retrieve his/her password.
Click here if Forgot Password
Forgot Password
On clicking “Forgot Password” link, in the next page, user has to enter his valid eMail
address as requested. On clicking the submit button user will get a system generated
eMail with his User ID & Password.
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Enter Valid
eMail ID.
Forgot Password
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On clicking the submit button a confirmation page is displayed as shown below.
Forgot Password
7.
Logout
The logout link is used to close the current session for the user. The user will be
taken to the login screen.
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