Download CTcoin Dolphin User manual

Dolphin Guide
User Manual
1. Index
1. Index ............................................................................................ 1
2. About this Booklet ...................................................................... 8
3. How to Install Guide ................................................................... 9
3.1 Before installing Guide ............................................................. 9
3.2 Installing Guide from a CD ..................................................... 10
3.3 Installing the Guide Pen ......................................................... 10
3.4 Removing the Pen from the host computer ........................... 11
3.5 Multi-user or networked installations ...................................... 11
3.6 Guide Installation help and support ....................................... 12
3.7 Activating Guide ..................................................................... 13
3.7.1 Activating Guide through the Internet ............................... 13
3.7.2 Activating Guide by telephone ......................................... 14
3.8 Removing Guide or moving Guide to a new machine............ 15
3.8.1 Uninstalling Guide ............................................................ 15
3.8.2 Moving Guide to a new machine ...................................... 15
3.8.3 De-activating Guide .......................................................... 15
3.8.4 Re-activating Guide on a new machine ........................... 15
3.9 Changing how Guide starts .................................................... 16
3.10 Keeping the Guide program up to date ................................ 16
4. Using Guide for the First Time ................................................ 17
4.1 Starting Guide ........................................................................ 17
4.2 Getting help and support ........................................................ 17
4.3 Using the Guide menus ......................................................... 18
4.4 Customising Guide ................................................................. 19
4.5 Configuring Guide for Internet access ................................... 20
4.5.1 Dial-up broadband or dial-up modem ............................... 20
4.5.2 Corporate network or permanent broadband ................... 21
4.5.3 Manual settings ................................................................ 21
4.6 Configuring Guide for email ................................................... 21
4.6.1 Adding new email settings for the first time ...................... 21
4.6.2 Changing email settings ................................................... 22
4.7 Solving common Internet and email problems ....................... 24
4.7.1 Frequently Asked Questions ............................................ 24
5. An Introduction to Reading and Writing Emails .................... 25
5.1 Writing a new email ................................................................ 25
5.1.1 Writing one email to several people ................................. 27
5.2 Retrieving emails that have been sent to you ........................ 27
5.3 Reading and replying to an email .......................................... 28
5.4 Deleting an email ................................................................... 32
5.5 Finding an email ..................................................................... 33
6. An Introduction to Letters and Documents ........................... 34
6.1 Writing a new document ........................................................ 34
6.2 Formatting the document ....................................................... 35
6.3 Spell checking the document ................................................. 36
6.4 Printing the document ............................................................ 39
6.5 Saving the document ............................................................. 41
6.6 Finding the saved document again ........................................ 42
6.7 More advanced documents .................................................... 43
6.7.1 Inserting Images ............................................................... 44
6.7.2 Selecting images and resizing ......................................... 45
6.7.3 Page Layout View ............................................................ 45
6.7.4 Moving to the start of a particular page ............................ 48
6.7.5 Print Options .................................................................... 48
6.8 Open PDF Document ............................................................. 51
6.8.1 Line by Line Mode ............................................................ 51
6.8.2 Paragraph Mode .............................................................. 52
6.8.3 Magnify Only Mode .......................................................... 53
7. Introduction to using the Internet ........................................... 55
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8. An Introduction to the Full Guide Web Browser ................... 56
8.1 Starting the Web Browser ...................................................... 56
8.2 Typing in a web address ........................................................ 57
8.3 Moving between the address box and the Web page ............ 60
8.4 Typing a command into the address box ............................... 61
8.5 Quickly exploring a webpage ................................................. 62
8.6 Closing the Web Browser ...................................................... 62
8.7 Searching the Web ................................................................ 62
8.8 Favourite Websites, history and other options ....................... 64
8.9 Changing magnification ......................................................... 65
8.10 Automatic webpage reading ................................................ 65
8.11 Text-only page view ............................................................. 67
8.12 Customising the Web Browser ............................................. 67
8.13 Web Browser – help and further information ....................... 68
9. An Introduction to the Guide Text-Only Web Browser ......... 69
9.1 Searching the Web ................................................................ 69
9.2 Following a link on the page .................................................. 71
9.3 Typing in a website address .................................................. 72
9.4 Favourite Websites ................................................................ 72
10. Scanning and Reading Books, Magazines or your Post .... 74
10.1 The Scan and Read Menu ................................................... 74
10.2 Scanning and reading a book .............................................. 75
11. The Address Book .................................................................. 78
11.1 Adding a new contact to your Address Book ....................... 78
11.2 Viewing Address Book details .............................................. 80
11.3 Amending a contact’s details ............................................... 82
11.4 Deleting a contact from your Address Book......................... 82
11.5 Sending a letter or email to a contact in your Address Book.
..................................................................................................... 83
11.6 Searching for a contact in the Address Book ....................... 83
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12. Playing an Audio CD or MP3 ................................................. 84
12.1 Playing an audio CD ............................................................ 84
12.2 Playing an MP3 File ............................................................. 86
13. Calendar and Reminders ....................................................... 87
13.1 Monthly view ........................................................................ 87
13.2 Day view .............................................................................. 88
13.3 Adding an appointment to your Calendar ............................ 88
14. Voice Memos ........................................................................... 90
14.1 How to record a Voice Memo ............................................... 90
14.2 Playing a Voice Memo ......................................................... 90
15. Calculator ................................................................................ 92
15.1 A simple calculation ............................................................. 92
15.2 A complex scientific calculation ........................................... 92
16. Dictionary / Thesaurus ........................................................... 94
16.1 Looking up a word in the Dictionary/Thesaurus ................... 94
17. Picture and Handwriting Magnifier ....................................... 96
17.1 Scanning and magnifying some handwritten text ................ 96
18. Photocopier ........................................................................... 100
19. File Manager .......................................................................... 101
19.1 Copying files ...................................................................... 101
19.2 Moving files ........................................................................ 101
19.3 Deleting files and folders .................................................... 101
19.4 Renaming files ................................................................... 102
19.5 Importing files ..................................................................... 102
20. News Reader ......................................................................... 103
20.1 TNAUK News Reader ........................................................ 104
20.1.1 Reading news from a TNAUK CD ................................ 104
20.1.2 Reading news from a TNAUK File ............................... 104
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20.1.3 Articles of interest ......................................................... 108
20.2 Internet News Reader ........................................................ 110
20.2.1 Reading the news ........................................................ 110
20.2.2 Adding a news feed ...................................................... 112
20.2.3 Deleting a news feed .................................................... 112
21. Keyboard Practice ................................................................ 113
22. Guide Extras Menu ............................................................... 114
23. Podcast Player ...................................................................... 115
23.1 Listening to a podcast ........................................................ 116
23.2 Subscribing to a podcast .................................................... 119
24. Internet Radio Player ............................................................ 121
25. CD and DVD Creator ............................................................. 123
25.1 Converting a Music CD to MP3s ........................................ 123
25.2 Creating a compilation CD of favourite CDs ...................... 124
26. BBC Radio Listen Again Player .......................................... 126
27. Skype – Free Telephone Calls ............................................. 128
27.1 What is Skype? .................................................................. 128
27.2 Installing Skype onto your computer .................................. 129
27.3 The Guide Skype Menu ..................................................... 129
27.4 Answering and ending calls ............................................... 130
28. DVD and Movie Player .......................................................... 131
28.1 Playback Controls .............................................................. 133
29. My Finances .......................................................................... 136
29.1 Recording financial transactions ........................................ 137
29.2 Financial reports ................................................................ 139
30. Instant Messenger ................................................................ 140
30.1 What is Instant Messenger? .............................................. 140
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30.2 Instant Messenger Menu ................................................... 140
30.3 Signing in and out .............................................................. 141
30.4 Sending a message ........................................................... 141
30.5 The Main Messenger screen ............................................. 142
30.5.1 Sending a message ..................................................... 143
30.5.2 Chat history .................................................................. 143
30.6 Receiving messages .......................................................... 143
30.7 Message actions ................................................................ 144
30.8 Adding a new contact ......................................................... 146
30.9 Security: Allowing and blocking contacts ........................... 146
30.9.1 My Contacts ................................................................. 147
30.9.2 Block List ...................................................................... 148
30.10 Instant Messenger settings .............................................. 149
31. Remote Support .................................................................... 151
32. Games .................................................................................... 152
32.1 Anagram ............................................................................ 152
32.2 Hangman ........................................................................... 154
32.3 Kountdown ......................................................................... 158
32.4 Basic Typing Tutor ............................................................. 162
32.5 Game screen colours ......................................................... 164
33. APPENDIX A .......................................................................... 166
33.1 Installing Guide on multi-user workstations ....................... 166
34. Function Keys ....................................................................... 167
35. Shortcut Keys ....................................................................... 170
35.1 Shortcut keys when dealing with text in letters and
documents, emails or the text-only Web Browser, etc. .............. 170
35.2 Other Shortcut Keys ........................................................... 174
35.3 Shortcut keys when using the full Guide Web Browser ..... 175
35.3.1 Web Browser address box commands ........................ 178
35.4 Image and Handwriting Magnifier shortcut keys ................ 180
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35.5 DVD and Movie Player shortcut keys ................................ 181
35.6 Shortcut keys when sending Instant Messages ................. 183
35.7 Shortcut keys when reading PDF Documents. .................. 184
36. Shortcut keys for games ...................................................... 185
36.1 Anagram ............................................................................ 185
36.2 Hangman ........................................................................... 186
36.3 Kountdown ......................................................................... 187
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2. About this Booklet
This booklet has three main sections. The first section details how
to install Guide onto your computer. If you have purchased a
complete Guide PC or laptop system, or if you are using a computer
that already has Guide installed, this section can be ignored.
The second section of this booklet gives basic information and stepby-step examples on how to use the various features of Guide. It is
only intended to offer a basic introduction to Guide and not a full
training course.
The final section of the booklet details the function and shortcut
keys that are available in Guide.
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3. How to Install Guide
Please note: You do not need to read this section if someone else
has already installed Guide onto your computer for you. Proceed to
the next section entitled ‘Using Guide for the First Time’ on page
17.
3.1 Before installing Guide
Ensure that your computer has speakers and is capable of playing
sounds before installing Guide.
If you are going to use a scanner for reading, a printer for printing or
a modem for connecting to the Internet – ensure that these pieces
of equipment are installed onto your computer, as per the
manufacturer’s instructions. These pieces of equipment can be
added to your computer, either before or after you install Guide.
If the demonstration version of Guide is already installed on your
computer, and you are now installing the full version, the
demonstration version does not need to be removed first. All of your
settings, addresses, emails and documents, etc from the
demonstration version will also be kept.
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3.2 Installing Guide from a CD
With your computer turned on and your Windows Desktop showing,
insert the Guide CD into your computer’s CD drive. If you are
upgrading from a previous version of Guide, make sure that Guide
is not running.
The talking installation program should automatically start within 30
seconds and will guide you through the rest of the installation
process. The process will basically require you to press the Enter
key three or four times.
During the installation process you will be asked if Guide should
automatically start when the computer is turned on. Press number 1
when prompted to do so, if you wish Guide to start automatically, or
press number 2 if you don’t.
When the installation program has finished, your computer will
restart itself. If you selected for Guide to start automatically, Guide
will automatically start after a few moments. If Guide was not set to
start automatically, it can be started manually by pressing the
shortcut key CTRL + ALT + D, or by double clicking on the Guide
icon on the Windows desktop.
3.3 Installing the Guide Pen
When running the Guide Pen, all documents, emails, addresses,
etc are saved to the Pen. Although Guide is running from the Pen
and saving all information to the Pen, it can still use the printer,
scanner and Internet connection, etc of the host computer.
The Guide Pen does not need anything installed on the host
computer in order for Guide to run. Just plug the Pen into a
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computer, explore the files on the Pen, and double click on Dolphin
Guide to start Guide.
With older versions of Microsoft Windows, Guide may automatically
start as soon as the Pen is plugged in to the host computer.
However, more recently, Microsoft has disabled this automatic start
feature, as it is potentially allows viruses to install themselves.
If you wish Guide to automatically start as soon as the Pen is
plugged into the host computer, the Guide Launcher program must
be installed on the host computer – this only needs to be done
once.
To install the Guide launcher program, plug the Guide Pen into the
host computer and explore the files on the Pen. Double click on
Setup.exe, then turn your computer off, then on again.
With the Guide launcher installed, as soon as the Pen is plugged in,
Guide will automatically run.
3.4 Removing the Pen from the host computer
When you have finished using the Guide Pen and are ready to
remove the Pen from the host computer, press Escape on the Main
Menu to display the Shutdown Menu. On the Shutdown Menu
select option 2 to Remove the Pen. After selecting this option, wait
for the computer to beep before actually removing the Pen.
3.5 Multi-user or networked installations
To install Guide on a multi-user computer or in a networked
environment, where users have restricted permissions, please see
Appendix A towards the end of this booklet.
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3.6 Guide Installation help and support
If you have any problems with installing Guide onto your computer,
please call our Technical Support Team on 01905 754 765.
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3.7 Activating Guide
Activation only applies to the full version of Guide and not the
demonstration version. If you are using the demonstration version
of Guide, ignore this section.
If you purchased a computer system with Guide pre-installed on it, it
will have been activated already, so please ignore this section.
Your copy of Guide must be activated before you can use it. If you
try and run Guide when it is not activated, only the activation screen
will be displayed and it will not be possible to access the normal
features of Guide.
Guide can be activated in two ways:3.7.1 Activating Guide through the Internet
If your computer has an Internet connection, Guide can be activated
at any time of the day or night.
Select option 1 from the Activation Menu and type in the Serial
Number as found on the software packaging or accompanying
documentation. The Serial Number is eight characters long and
consists of a mixture of numbers and letters.
Activation over the Internet only takes a few seconds. When it is
complete, Guide will show the Shutdown Menu. Select option 1 to
turn off your computer. When you next turn it on, Guide will be
activated and fully functional.
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3.7.2 Activating Guide by telephone
If your computer does not have an Internet connection, Guide can
also be activated over the telephone.
Have your computer switched on and the Guide activation screen
showing. Then telephone us on 01905 754 765.
The person dealing with your registration will ask you to select
option 2, which will display your Guide product code. They will then
give you an unlock code to type in.
When activation is complete, Guide will show the Shutdown Menu.
Select option 1 to turn off your computer. When you next turn it on,
Guide will be activated and fully functional.
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3.8 Removing Guide or moving Guide to a new machine
3.8.1 Uninstalling Guide
To uninstall Guide from your machine, either use the Add and
Remove Software option in the Windows Control Panel and remove
all items with names that start with “Dolphin Guide…”, or use the
automated process on the installation CD. To use the CD, insert it
into your computer and press the X key when prompted to do so.
Note: Uninstalling Guide does not de-activate it.
3.8.2 Moving Guide to a new machine
To move Guide from one computer to another, for example, if you
buy a new computer, you must de-activate your copy of Guide on
your old computer first, so that it may be re-activated on the new
computer. De-Activation does not apply to the demonstration
version of Guide.
3.8.3 De-activating Guide
From the Guide Settings menu, select option 9 for more settings,
then select option 8 for de-activation. On the de-activation menu
select option 1 for Internet de-activation or option 2 for manual deactivation.
The de-activation process if fully automatic if you de-activate
through the Internet. If you manually de-activate Guide, a special
de-activation code is displayed on screen, which must be noted
down and given to us before you can re-activate.
3.8.4 Re-activating Guide on a new machine
After you have successfully de-activated Guide from your old
computer, install Guide as normal onto your new computer, then
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use the same Serial Number which was used to activate Guide on
your old computer.
Note: Before de-activating and/or removing Guide, you may wish to
copy all of your old documents and settings onto a thumb drive,
floppy disk, or CD. This can be done by using the Backup and
Restore feature in Guide.
3.9 Changing how Guide starts
During the initial installation process, options allow you select if
Guide is to start automatically with your computer. If you would like
to change this setting at a later date select option 9 from the Main
Menu, then option 8 for Settings, then option 4 for Guide Settings.
Within screen 3 of the Guide Settings Menu, change the
Automatically Start option to on or off.
If Guide has been set to not automatically start when your computer
is switched on, it can be started by pressing CTRL + SHIFT + G on
the keyboard. Use the CTRL and SHIFT keys located on the left
hand side of the keyboard.
3.10 Keeping the Guide program up to date
If you have an Internet connection, Guide can automatically check
for and install minor program updates over the Internet. Use option
8 on the System Settings menu to check if program updates are
available.
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4. Using Guide for the First Time
4.1 Starting Guide
Guide may start automatically if you selected it to do so during the
installation process.
If you have stopped Guide from automatically starting, it can be
started by pressing CTRL + SHIFT + G on the keyboard. (Use the
CTRL and SHIFT keys located on the left hand side of the
keyboard).
4.2 Getting help and support
Detailed help is available by pressing F1 on each of Guide’s
screens. Press the F1 key and Guide shows a Help Page
specifically for the part of Guide that is currently being used.
Pressing CTRL + F1 on any screen will display a special Help Page
listing all the available shortcut keys and special function keys.
All Help Pages can be either displayed on screen in large print,
printed out in large print, or spoken by the Guide voice.
Additional help and support is available from our Technical Support
Team, by calling 01905 754 765.
Training can also be supplied by one of our accredited trainers in
half-day or full-day sessions. Shorter training sessions are also
available through our Telephone Training Service.
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Guide also includes a secure remote control feature that allows our
support engineers or telephone trainers, at your request, to see
your screen and remotely control your computer through an Internet
connection.
4.3 Using the Guide menus
Guide has many great features. To access a particular feature, you
will need to select it from a menu. When Guide starts, you will be
automatically taken to the Main Menu.
The menu is in the form of a numbered list. To select a particular
option, press the corresponding number on your keypad or use the
arrow keys to move up and down the menu list, then press the enter
key to select that option.
All Guide menus are automatically spoken out in full. To stop this
from happening, an option can be found to do this within the Guide
Settings Menu.
The Guide menu system can be thought of as a tree. The main
menu is the tree trunk. When you select a menu option, you travel
along a branch of the tree. When you have finished with that
particular task, press the escape key to travel back down the
branch, towards the Main Menu again.
To magnify a menu, or any Guide screen, press F12. To decrease
magnification press CTRL + F12.
To pause the voice from speaking, just press either of the control
(CTRL) keys, located at the bottom left and right of the main
keyboard keys.
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To start the voice speaking again, either press the F8 key or use
the arrow keys.
4.4 Customising Guide
Guide screens can be tailored to suit your own needs. To change
how the Guide screens look or operate, go to the Guide Settings
screen.
To do this, from the Main Menu, select More Options, then select
System Settings. From the System Settings menu you can change:

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






Text colours
Text font face (normally set to Arial)
Background colours
Subtitle size and appearance, at the top of the screen
Voice speed and volume
Internet connection settings
Email settings
Guide settings, controlling how Guide speaks and behaves
Menu text and numbering (with the custom menus feature)
Voice speed and magnification can also be changed quickly by
using two of your keyboard’s function keys.
F12
Increases magnification.
CTRL + F12 Decreases magnification.
(Each screen remembers its own magnification setting).
F11
CTRL + F11
Increases voice speed.
Decreases voice speed.
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4.5 Configuring Guide for Internet access
Please contact us if you need help with your Internet settings.
If you have purchased Guide for your own computer, you will need
to tell Guide which Internet connection you would like to use to
connect to the Internet. For complete computer systems purchased
from us, the Internet connection settings will be pre-configured and
ready to go.
To set your computer up for Internet access, go to the Main Menu
and select More Options. Then, select System Settings. From the
System Settings Menu, select the Internet Connection Settings
option. There are three Internet options:
4.5.1 Dial-up broadband or dial-up modem
If you have a standard dial-up modem, or a broadband modem
connection, select the Dial-up Broadband or Dial-up Modem Option.
Note: most Internet Service Providers require you to install their
dial-up software first, before you can use it.
If you have set up different types of Internet connection on your
computer, eg. a broadband connection and a modem connection,
then Guide will now list all the Internet connections found on your
computer. Select the type of Internet connection you would like
Guide to use.
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4.5.2 Corporate network or permanent broadband
If you have a permanent wireless or router-based broadband
connection, or are based in an office with a corporate network, use
this option. This is the default factory setting for Guide.
4.5.3 Manual settings
If your computer does not already have a valid dial-up connection,
simply select this option to manually enter the dial-up telephone
number, username and password that your Internet Service
Provider has issued to you.
4.6 Configuring Guide for email
Please contact us if you need help with your email settings.
If you have purchased Guide for your own computer and wish to
send and receive emails (electronic mail), you will need to type your
email settings into Guide. If you have previously used Outlook
Express for your emails, Guide can automatically copy these
settings for you.
For complete computer systems purchased from us, the email
settings will be pre-configured and ready to go.
Instructions for both adding new settings and amending existing
settings are given below:
4.6.1 Adding new email settings for the first time
From the Main Menu, select option 1 for emails. The email setup
menu will display. Select option 1 to configure your email settings
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now, then select option 1 again to use the email settings wizard.
(Options are also available on this menu to copy settings from
Microsoft Outlook or to configure the settings manually. However,
the email wizard is the quickest and easiest way to proceed).
The email settings wizard will ask you to type in your email address,
full name and email password. Type in each, then press the Enter
key. After a short pause, the wizard will configure all the necessary
email settings. Guide email will then be ready to use.
In the unlikely event that the wizard is not able to find the settings
for your particular email address, a warning message will be
displayed and settings will have to be typed in manually.
4.6.2 Changing email settings
The below instructions apply to both changing email settings that
have been entered via the wizard, or adding and changing email
settings manually.
From the Main Menu, select option 1 for Emails, then option 9 on
the Email Menu for Email Settings. On the Email Settings menu
select option 1, then option 3 to configure email settings manually.
Guide will ask you for the following details, which should have been
provided to you by your Internet Service Provider:
Incoming POP3 mail server: This will be something like
pop3.InternetProvider.com
Outgoing SMTP mail server: This will be something like
smtp.InternetProvider.com
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Email Username: This will be something like JoeBloggs1
Email Password: This will be something like MyPassword1
SMTP Email Username: This is generally not required.
SMTP Email Password: This is generally not required.
Your Email Address: Enter your email address, as provided
by your Internet Service Provider. For example,
[email protected].
Your Full Name: Enter your full name.
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4.7 Solving common Internet and email problems
4.7.1 Frequently Asked Questions
Question: I cannot surf the Internet and cannot send and receive
emails either. What’s wrong?
Answer: Your Guide Internet settings are not set up correctly. Try
selecting a different dial-up broadband or dial-up modem
connection from the list. Try selecting the Corporate or Permanent
Broadband connection, instead of a Dial-up connection.
Question: I can use the Guide Web Browser, but cannot send or
receive emails. My email settings are definitely correct.
Answer: The most common reason for this occurring is if you have
a firewall or security programme installed on your computer, for
example Norton, McAfee, ZoneAlarm, etc. If this is the case, you
may need to configure these programmes first, and set them to
allow Guide full access to the Internet. Consult the documentation
on these products, which you would have received from the
manufacturer, on how to give Guide full access to the Internet.
If you need help with your Internet or emails settings, please
contact us for assistance.
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5. An Introduction to Reading and
Writing Emails
5.1 Writing a new email
From the Main Menu, select option 1 for Emails. Then, from the
Email Menu, select option 3 to Write a New Email.
Guide will ask you if you want to type in an email address, or select
an email address from your Address Book. In this example, select
option 1 to type in an email address. Type in the email address
[email protected], then press the enter key on your
keyboard to continue.
Guide will now ask you for the subject of the email. Type in My Test
Email, then press the enter key to continue.
Guide will now ask you to type the main message for your email.
Type the following:Dear Bob,
This is a test email for you.
Thanks.
When you have finished typing your message, press the escape
key on your keyboard. (Make sure to press the escape key here
and not the enter key. If the enter key is pressed, the cursor would
simply move onto a new line in your message).
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After pressing the escape key to finish your email, Guide will then
ask you what you would like to do with this email. The options are
set out in an Actions List.
Use the up and down arrow keys to select an action, then press the
enter key to continue. In this example, make sure the first action on
the list entitled Send Now, is selected, then press the enter key to
continue.
That’s it ! Your email has been sent.
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5.1.1 Writing one email to several people
The procedure for writing one email to several people is the same
as detailed above, but with the following exceptions:
Instead of typing in one email address, type in several email
addresses separated by commas. For example:
[email protected], [email protected]
Alternatively, if you are picking addresses from your address book,
use the up and down arrow keys to choose a person, then press the
space bar to select them. Use the up and down arrow keys again to
choose another person, and press the Space Bar to select them.
Repeat this procedure and select all the required people, then press
enter to continue.
5.2 Retrieving emails that have been sent to you
From the Email Menu, select option 1 to Retrieve New Emails.
Guide will automatically connect to the Internet and find any emails
that are waiting for you. As new emails are retrieved, Guide will tell
you how many have been retrieved and put them at the top of your
Received Emails list.
When all the emails have been retrieved, Guide will automatically
show your retrieved emails list. See the section below for details on
how to read your new emails.
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5.3 Reading and replying to an email
From the Email Menu, select option 2 to read your Received
Emails.
Guide will tell you how many emails you have, then will read out the
summary information for the email at the very top of the list. The
summary information will include the sender’s name, the email
subject, the date and time it was received, if there are any
attachments and whether it is a new message that you have not
read yet.
Use the up and down arrow keys on your keyboard to select the
email you wish to read. As you move up and down, Guide will read
out the summary information for each email you move to. Press the
enter key to read the selected email. Guide will show the email
message on-screen in large print and will start to read it out.
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To increase the magnification of the email message, press the F12
key. To decrease the magnification, press CTRL + F12.
To stop Guide speaking, press the CTRL key. To start reading
again, press the F8 key or use the up and down arrow keys to move
up and down the text.
When you have finished reading the message, press either the
enter key or the escape key. You will then be asked to select an
action for the email. In this example, use the up and down arrow
keys to select the Reply action, then press enter to continue.
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Guide will then ask if you wish to pick a different reply address, or
just continue and reply to the sender. Use the up and down arrow
keys and select option 3 to continue. Guide will automatically fill in
the reply address for you.
You then need to type in a subject for this email. Guide will
automatically put in a subject for you, which can be changed if you
wish. In this example, just press the enter key to continue.
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The next stages are now exactly the same as writing a new email
message. Guide will now ask you to type your email message in
reply to the original. Type ‘Thank you for your message’, then press
the escape key to continue.
Note: If you want Guide to always include the original message at
the bottom of your reply, so you can make reference to it, go to the
Email Settings screen and select Automatically Include Original
Message When Replying.
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Use the up and down arrow keys to select an action, then press the
enter key to continue. In this example, make sure the first action is
selected entitled Send Now, then press the enter key to continue.
That’s it ! Your email reply has been sent.
5.4 Deleting an email
From the Email Menu, select option 2 to read your received emails.
Use the up and down arrow keys to select the email you wish to
delete, then press the delete key on your keyboard. The email will
be transferred to your Deleted Emails List, where you can read it
again if the email was accidentally deleted.
Only emails deleted from your Deleted Emails List will be
permanently deleted from your computer.
To delete several emails in one go, use the up and down arrow
keys to choose the first email to delete. Press the space bar to
select it. Use the up and down arrow keys again to select the
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second email. Press the space bar to select this second email.
Repeat this procedure and select all the emails you wish to delete,
then press the delete key.
To delete all emails in a particular list, press the CTRL + A shortcut
key combination, to select all the emails. Then press the delete key
on your keyboard to delete them.
5.5 Finding an email
From the list of emails, press the shortcut key CTRL + F. Guide will
ask for the search word or words to be typed in. Type in a word or
words, then press the enter key to continue.
Guide searches through all emails and only shows ones that
contain the search word or words.
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6. An Introduction to Letters and
Documents
From the Main Menu, select option 2 for Letters and Documents.
The Letter and Documents Menu allows you to write a letter, write a
document, open a PDF document or find a previously written letter
or document.
When writing a letter using option 1, Guide uses a template and
asks you for the address of the person you are sending the letter to,
together with your address. Guide then inserts the addresses in the
correct position at the top of the page. You can then type the text of
your letter underneath. Typing the text of your letter, saving it and
printing it are exactly the same as in the document example below.
A document is different to a letter, in that it is just a blank page.
The following example runs through writing, saving and printing a
document.
6.1 Writing a new document
From the Letter and Document Menu, select option 2. A blank page
will be displayed, filling the screen. This is where the text of the
document can be typed.
Type the following sentence:Jack and Jill
Now press the enter key twice to create a blank line under this text.
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We will now move this text to the centre of the page and also
underline it and make it bold. It will become the title at the top of our
document.
6.2 Formatting the document
Press the left arrow key until the Guide voice says ‘start of text’. The
cursor will now be at the start of the text ‘Jack and Jill’. Press the F2
function key. Now use the right arrow key to move through the text.
Each time the arrow key is pressed, Guide says the letter you have
just moved over. Keep pressing until you move over the last L in the
word Jill. Press the F2 key again and Guide will select the words
‘Jack and Jill’.
To make the words bold, press CTRL + B. Hold down the CTRL
key, then press and release the letter B, then release the CTRL
key.
To underline the words, press CTRL + U.
To make the words align centrally on the page press CTRL + E.
There are many other ways of formatting, colouring, and aligning
the text. Press the F1 Help Key, or the CTRL + F1 shortcut key for
more details.
Press the right arrow key to move past the blank line created
earlier, and get to the end of our current text. Guide will say ‘end of
text’ when you are at the end.
Type the following sentence exactly (Note: the word fetch is
purposely spelled incorrectly):
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Jack and Jill went up the hill to detch a pail of water.
Now, press the enter key twice to create another blank line. Type
this next sentence exactly (Note: the word broke is purposely
spelled incorrectly):
Jack fell down and brokew his crown, and Jill came tumbling
after.
You will notice that when you press the space bar after typing a
word that has a spelling mistake in it, Guide makes a quacking
noise! This is to warn you that the last word typed may have a
spelling mistake in it. See the Spell Checking section below for
more details on spell checking the whole document.
6.3 Spell checking the document
This function is useful to check that there are no spelling mistakes
within your document. To begin this process, press the escape key
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on your keyboard to tell Guide you have finished typing your
document.
Select option 5 from the list of document actions for the Spell
Checker. Then select option 1 to spell check the whole document.
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The Spell Checker screen highlights the spelling mistake on the top
half of the screen and gives a list of suggested corrections on the
bottom half of the screen.
Use the up and down arrow keys to listen to the suggested
corrections. The item at the top of the list is always the word that
has the spelling mistake in it.
At the bottom of the list of suggestions are some more options to
ignore the mistake, add it to the dictionary, delete the word or to
manually type a correction.
In this example, press the down arrow key 4 times until you reach
the word Fetch. Press the enter key. Guide automatically corrects
the spelling mistake ‘detch’ to the word ‘fetch’, and then moves onto
the next mistake.
Next, the Spell Checker will pick up the word ‘brokew’. Press the
down arrow key once to select the suggested word ‘broke’, then
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press the enter key to continue. The spell check is now complete
and all the corrections have been made. You will be returned to
your document again. Next we will print the document.
Note: To quickly start the spell checker when you are writing a
document or letter, just press the F7 function key.
6.4 Printing the document
Press the escape key to tell Guide you have finished working on the
document for the moment. From the Document Actions list, select
option 1 to Print the Document.
Guide will now ask you to select a print size. Guide reduces or
enlarges the size of the print on the paper according to your
selection here. There are 6 options, ranging from small print size,
the size of text in an average book, to largest print size, where
individual letters are about two inches high. Use the up and down
arrow keys to select option 2, for medium print size. Press the enter
key to continue.
(For information, the actual print sizes are: small=size 12,
medium=size 16, large=size 24, very large=size 36, extra large=
size 48 and largest=size 72).
On the final Print Options screen, press the enter key on option 1 to
continue. The default option of Print will be selected.
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Shortly after selecting this option the page will be printed, and you
will be returned to the Document Actions list again. Press the CTRL
key to temporarily pause the voice from reading the whole menu
again.
Although on screen the document may show as yellow text on a
black background, when it is printed this is automatically converted
to black text on a white page. However, if you specifically select a
particular colour for some text, this text will remain as the selected
colour, even when it is printed out.
We will now save the document, so we can carry on working on it
another day.
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6.5 Saving the document
From the Document Actions list, select option 3 to save the
document.
Guide will ask you to type in a name for this document. Type the
words ‘My First Document’. Guide will save this document into the
My Documents folder, and will then return you to the Letter and
Documents Menu.
See the section below for details on how to find this document
again.
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6.6 Finding the saved document again
From the Letter and Document menu, select option 3 to find a
saved letter or document.
A list of all documents and letters stored in the My Documents
folder is displayed. Use the up and down arrow keys to find the
document called ‘My First Document’. Press the enter key to
continue.
Tip: Press any letter on the keyboard to quickly jump to documents
in the list, which have a name starting with that letter.
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The saved document will then be displayed on-screen and the
Guide voice will start reading it out.
Press the CTRL key to stop Guide reading out the text and the F8
key to start it reading again. You can also use the up and down
arrow keys to move about the document. Other keys are also
available; press the F1 Help Key, or the CTRL + F1 shortcut key for
more information.
You can now make changes to this document or type more text into
it.
6.7 More advanced documents
In addition to the above, Guide includes features that allow the
creation of more advanced document.
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6.7.1 Inserting Images
From within a Document, press CTRL + M. A list of images
contained in your computers My Documents folder will display. If
pictures are stored elsewhere, menu options are available to
navigate to other locations.
Use the up and down arrow keys and select the image to Insert,
then press the enter key.
Multiple images can be inserted. They are always inserted at the
current position of the flashing cursor. When an image is highlighted
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it can also be copied (CTRL + C), then pasted (CTRL + V)
elsewhere in the document.
6.7.2 Selecting images and resizing
Use the left and right arrow keys to move about the page. When
you move so that the cursor is just to the left or right of an image,
Guide reads out the image width and height. If you use the right
arrow key to move to the image, Guide will also automatically select
the image for you. Guide will say that the image is selected.
With a selected image, use the CTRL + S and CTRL + Shift + S,
normally used the change font size, to increase and decrease the
size of the image.
6.7.3 Page Layout View
Guide’s normal page view is designed to make moving about a
page and finding text as easy as possible. All text wraps around
and no text spills off to the left or right, out of view.
When creating more complex documents it is useful to see the page
on screen exactly as it will appear when printed, so text can be laid
out precisely.
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On the document actions menu, select the ‘Page View to As
Printed’ option.
The image above shows a page magnified so that the whole width
of the page is visible.
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If magnification is increased, because we are using As-Printed page
layout mode, some of the text goes out of view on the right hand
side and the bottom. To pan around the page, use the following
shortcut keys.
ALT + Left, ALT + Right
ALT + Up,
ALT + Down
This last screen shows the above document at a much higher
magnification. It has been panned over to the bottom, right corner.
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6.7.4 Moving to the start of a particular page
When viewing a document in As-Printed page layout mode, the
CTRL + Page Up and CTRL + Page Down shortcuts take you to top
of a particular page. If currently on page one somewhere, press
CTRL + Page Down to go to the top of page 2. The cursor will be
just before the very first character on page 2.
Note: Guide also announces the current page when you press the
Home key to go to the start of the current line of text.
6.7.5 Print Options
The print options menu displays when you select Print Document or
Page Setup from a previous menu.
Print. Select the print option when you are ready to send your letter
or document to the printer. Guide will tell you when the letter or
document has been sent to the printer. The time it takes to actually
print your letter or document will depend of the speed of your
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printer. After sending you letter or document to the printer, Guide
returns to the letter and document actions list, where you can print
you document again or save it, etc.
Select Paper Size. You will be given a list of the various paper
sizes available for printing. The default setting is to print on A4
paper. Once you have selected a paper size, you will be returned to
this menu page, where you can set more options or choose to print.
Set Page Margins. The page margins are the blank areas on a
page between the printed text and the edges of the page. The size
of this blank area on each side of the paper is measured in
centimetres and can be altered with this option. The default setting
is 2.5cm for each margin.
Set Number of Copies. You will be asked to choose the number of
copies of your letter or document you wish to print. The default
setting is to print one copy. Once selected, you will be returned to
this menu page again.
Select Printer. If you have more than one printer connected to your
computer or have access to more than one printer through a
computer network, use this option to select the printer you wish to
use.
Paper Orientation. Use this option to change the orientation of
your letter or document on the page. The available options are
portrait or landscape.
Print Specific Pages. This options allows you to print or re-print
selected pages. Guide will ask you for the page numbers or page
ranges you wish to print. You can type in things like 1-9 or 1,3,5,15.
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Headers and Footers. After selecting this option Guide will ask you
to type in any text that you wish to appear at the top and bottom of
every printed page. Headers and footers can be formatted in the
normal way to be left aligned, right aligned, bold, etc. The special
text <page> and <pages> can be used to tell Guide where to
actually print the page number and number of pages. Press F1
again when typing in header or footer text for more details about
how to insert page numbers, etc.
Clear Printer. You may have sent printing jobs to the printer, and
the printer is not responding, for example because it has run out of
paper or ink. This will have formed a print queue on your computer.
You computer will wait until the printer is available again, then print
all the waiting documents. This is still true even if you turn your
computer off! Use the clear printer option to clear all these waiting
print jobs in the queue.
Settings for New Documents. Use this option to make your
current print options the normal options for any new documents.
The options this affects are: page margins, orientation, paper size
and the page view setting.
If you do not wish to change any of the default settings, then just
select option number 1 to print straight away.
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6.8 Open PDF Document
Use this option to read and view PDF documents which are saved
on your computer’s hard drive or external storage device. Once you
have selected the appropriate file to read or view, Guide will display
the document on screen and begin reading it out aloud. You can
select between the 3 modes using the F5 key or CTRL + M to either
read the document line by line, paragraph at a time or magnification
only. The default mode is line by line mode.
6.8.1 Line by Line Mode
In Line by Line mode the document will be displayed on screen and
Guide will read through the available text one line at a time. Use the
up and down arrow keys to read the previous or next line and the
F8 key to automatically read the whole document.
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6.8.2 Paragraph Mode
In Paragraph mode the document will be displayed on screen and
Guide will read through the available text one paragraph at a time,
this is especially useful to hear the document spoken more
naturally. Use the up and down arrow keys to read the previous or
next paragraph and the F8 key to automatically read the whole
document.
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6.8.3 Magnify Only Mode
In Magnify Only mode use the F12 key to increase magnification
and CTRL + F12 to decrease magnification. Once the image gets
so large that it no longer fits within the screen, you can use the
arrow keys to pan around.
A full list of all the key commands can be found using the F1 Help
Key when using the PDF reader. A summary of commands is
below:
Shortcut Key
F5 or CTRL + M
Arrow keys
(Line/Paragraph mode)
Definition
Toggle between Line by Line
Mode, Paragraph Mode or
Magnify Mode
Move to next line or next
paragraph
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Arrow keys
(Magnification only mode)
Page Up
Page Down
Home
End
F8
CTRL
Escape
CTRL + P
CTRL + F
CTRL + G
Pan document
Moves back one page
Moves forward one page
Moves to the beginning of a
document
Moves to the last page of a
document
Read whole document from
current position
Temporarily stop reading
Close PDF document and return
to Letter and Document menu
Print PDF document
Find a word in the PDF
document
Find the next occurrence of the
searched for word
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7. Introduction to using the Internet
If you are new to using the Internet, this is a quick introduction to
give you an overview of how the Internet works.
The Internet is like a massive library, with an unimaginably large
amount of information available to access. To help users of the
Internet access this information, search engines have been
developed to order the information and present it to the user, just
like a librarian would. Examples of search engines include
companies like Google, Yahoo and Ask Jeeves.
In order to get the most out of the Internet, the user needs to learn
how to search through the information that is presented to them,
and get to know which websites are good sources of information
and which are not. This takes practice and a bit of exploration!
In addition, for the blind or visually impaired user, not all websites
have been written in a way that makes them fully accessible. Guide
goes some way to redressing this balance, but unfortunately it is not
possible to overcome some of the problems inherent in inaccessible
websites.
Once you have found the website you wish to look at, the Web
Browser enables you to move around this web page and explore its
content.
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8. An Introduction to the Full Guide
Web Browser
8.1 Starting the Web Browser
From the Main Menu, select option 3. The Web Browser Menu will
be displayed.
Guide includes two web browsers: a full web browser and a textonly web browser. We recommend you use the full browser. The
text-only browser is a simpler browser, which may be easier for
some users who are new to the Web.
The following examples demonstrate how to use the full web
browser with some demonstration web pages on the Dolphin Guide
website.
On the Web Browser Menu select option 1 for the Full Browser.
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8.2 Typing in a web address
When the Web Browser opens, the cursor will be in the address box
at the top of the screen, ready for you to type something in. To
magnify this screen, use the F12 and the CTRL + F12 function keys
in the normal way.
Type the following website address into the address box, then press
the enter key to continue:
www.dolphinguide.com/guidedemo
After a short pause, the first of three demonstration web pages will
be shown:-
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When the first page is displayed, Guide will read out the page title,
then will proceed to automatically read out the rest of the page. As
Guide reads out the text on the page, each piece of text will be
highlighted.
Do not press any keys and let Guide read out all the text on the
page. When Guide has finished reading, the voice will stop.
The cursor will now be at the bottom of the page, so the left arrow
key can be used to move backwards through the text. Press the left
arrow key about 6 times, until you reach the link that says
“Demonstration Page 2”. The Guide voice will say the word “link”
after saying “Demonstration Page 2”, to indicate that this piece of
text links to another page. Press the enter key on the keyboard to
follow this link to the second demonstration page.
The second page will again read out automatically. Stop the reading
by pressing the CTRL key on the keyboard. Now use the left and
right arrow keys to explore the page, and find the link which is
called Demonstration Page Number 3. When you have found this
link, press the enter key to follow it to the third and final
demonstration page.
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When the third page is shown, Guide will automatically read it out.
Use the left and right arrow keys to explore the page. As soon as
either the left or right arrow keys are pressed, Guide will stop the
automatic reading and just read out the piece of text you have
moved to.
The third page allows you to type in a message and press a button
to send it to us.
Use the left and right arrow keys to move about the page until the
Guide voice says “Text Box”. This indicates that the cursor is on the
text box. Now type in a short message into the text box. When you
have finished, press the right arrow key to move out of the text box
and onto the Send Message button. Press the enter key on the
keyboard to select this button and send your message.
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After pressing the button, the third demonstration page will be
displayed again, and an additional piece of text will appear just
above the text box, saying that the message has been sent
successfully.
8.3 Moving between the address box and the Web page
Press the escape key to move the cursor back and forward
between the address box at the top of the screen, and the actual
web page below. After the escape key has been pressed, Guide
will tell you where the cursor is now located.
If the cursor is in the address box, you can then type a website
address, command or search words. If the cursor is on the web
page, you can read and move about the page by using the arrow
keys.
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8.4 Typing a command into the address box
As well as typing www website addresses, you can also type
commands into the address box at the top of the screen. For
example, you can type the word print, and then press the enter key
to instruct Guide to print the page. A full list of commands can be
found in the web browser Help Page, by pressing the F1 Help Key.
A summary of commands is given below:
 Type the word Help to show the Help Page.
 Type the word Back to go back to the web page you were
previously looking at.
 Type the word Forward after going back to a previous page,
and this command will take you forward again.
 Type the word Zoom, followed by a number between 1 and 99
and this will alter the zoom / magnification of the page.
 Type the word Favourites or FAVS to show your list of
favourite web pages.
 Type the words ADD FAVS to add the current page to your list
of favourite web pages.
 Type the word Hist or History to show of your most recently
viewed web pages.
 Type the word Links to show a list of links on this web page.
 Type the word Print to print the current page.
 Type the word Close to close the current browser window. (If
only one window is open, does the same as quit).
 Type the word Quit to close the web browser and return to the
Guide Main Menu.
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8.5 Quickly exploring a webpage
To quickly explore a webpage and get an overview of its content,
use the following keys:L: Press the letter L to explore just the links on a page. As
soon as you press L, Guide will jump to the next link on the
page.
N: Press the letter N to explore just the text on a page, ie
anything that is not a link. After pressing the letter N, Guide
jumps to the next piece of text on the page.
H: Press the letter H to explore the headings on the page.
After pressing the letter H, Guide will jump to the next heading
on the page.
Note: Not all webpage have links, text and headings! To jump
to the previous link, text or heading, hold down the CTRL key
on the keyboard, when pressing L, N or H.
8.6 Closing the Web Browser
Type the word CLOSE or EXIT into the address box. The Web
Browser will then close and you will be returned to the Main Menu.
If you are using a computer mouse with Guide, you can close the
Web Browser by clicking the red cross in the top right hand corner
of the screen.
8.7 Searching the Web
To search the Web for a particular page of interest, simply type your
search words into the address box at the top of the screen.
Anything typed into the address box, which is not a www web
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address or a command, will be interpreted as something to search
for.
In the following example, we’ll use Guide to search the web for
pages about cats.
Press the escape key to move the cursor into the address box at
the top of the screen. Now type the word ‘cats’ and press the enter
key. Guide will show a special web page that lists out all the pages
on the Internet that match the word ‘cats’.
There will be millions of pages that contain the word ‘cats’. The
results page will just show the top 10 most popular pages. A link on
the page will allow you to view extra pages of results.
Use the left and right arrow keys to explore the page of results.
Each result starts with a number and is followed by a title, which
links to the actual page. Following the title, there is a brief
description of the page content.
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Note: Even on subsequent pages of results, the results are
numbered from 1 to 10. Towards the top of the page is information
about which set of results you are looking at.
When you have found the search result that is of interest, press the
enter key on the link to go to the actual web page.
When you have been transferred to the web page of interest, you
can quickly go back to the search results page, by pressing the
backspace key on your keyboard.
If you want to use a specific search engine eg.Google, Ask Jeeves,
Yahoo, etc and not the Guide default one, just type the web
address for the search engine and use it in the normal way.
8.8 Favourite Websites, history and other options
To add the page you are currently viewing to your list of favourite
websites, type the word ADD FAVS into the address box.
To view a list of all your favourite websites, type the word FAVS or
FAVOURITES into the address box.
To view a list of the pages you have recently visited, type the word
HIST or HISTORY into the address box.
Favourites, history and other features are also available by typing
the command OPTIONS into the address box at the top of the
screen. This shows the Options Menu, where a particular option
can be selected, including options to show a list of links on the page
or show your favourite websites list.
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8.9 Changing magnification
Press F12 on your keyboard to increase magnification.
Press CTRL+F12 on your keyboard to decrease magnification.
8.10 Automatic webpage reading
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As soon as a page is displayed within the browser, the Guide voice
starts to read it out. Press the CTRL key on your keyboard to pause
the reading and the F8 key for it to continue.
Use the arrow keys to move about the page, then press the F8 key
for Guide to automatically read on from that point.
To turn automatic reading off, type the command OPTIONS in the
address box, then change the Auto Read setting to off.
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8.11 Text-only page view
The factory setting for Guide is to show all web pages in the
standard view, with full colours and images. Sometimes it may
make it easier to read a page, if it is converted to a simpler text-only
format.
To change how a page is displayed, use the two keyboard shortcuts
below:
CTRL+T Switches between displaying the page in standard view
and displaying the page in a text-only view.
CTRL+i Switches between displaying and hiding images on the
page.
The screen shots below show the same page in standard and textonly view:
8.12 Customising the Web Browser
Use the escape key to move the cursor to the address box at the
top of the screen, then type the word OPTIONS. Use the up and
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down arrow keys to select “Change Colours and Settings” from the
list.
Use the up and down arrow keys to select the setting you wish to
change, then press the enter key to continue. Press the escape
key at any stage to close the settings screen and return to the web
page and address box. The Guide voice will speak out each option
you select or change. This screen can be magnified by pressing
the F12 key, as mentioned above.
8.13 Web Browser – help and further information
Press the F1 key or type the command HELP into the address box
to display the Help Page for the Web Browser. The Help Page is
just another web page, which can be explored using the arrow keys,
or by pressing F8 so that the Guide voice will automatically read it
out.
The Help Page contains further information about the Web Browser,
and also has a full list of keyboard shortcuts and commands.
To print the Help Page, press CTRL-P.
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9. An Introduction to the Guide TextOnly Web Browser
From the Web Browser Menu, select option 2 for the text-only
browser. The Website Menu will be displayed.
9.1 Searching the Web
Select option 1 to search the web for particular pages. Guide will
ask you to type in the word or words you are searching for. After
typing these search words, press the enter key to continue.
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After a short pause Guide will display a list of the top ten most
popular pages that match your search words. Use the up and down
arrow keys to explore the ten search results. As you move up and
down the results, Guide will read out a summary for each.
To move to the second, and further, pages of ten results, press the
page down key on your keyboard. To go back to a previous page of
results, press the page up key.
When you have selected the result of interest, press the enter key.
After a short pause, Guide will display a text-only version of the web
page.
To move about the text, use the same keys that are normally used
when dealing with text in a document or letter. Use the F12 key and
CTRL + F12 keys to change magnification, the CTRL key to stop
Guide reading the page, F8 to start reading from your current
position and the up and down arrow keys to move up and down the
page. There are more keys available. See the list of function keys
for more details, by pressing CTRL + F1.
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9.2 Following a link on the page
To follow a link on the page, press the enter key to show a list of
actions.
Select the Links option at the top of the list. Guide will show a list of
all links on the page.
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Use the up and down arrow keys to select a link, then press the
enter key to go to the page that this link relates to.
When reading this new page, press the backspace key to quickly go
back to the previous page.
9.3 Typing in a website address
From the Website Menu, select option 2, then type in your www
website address. An example website address is
www.DolphinGuide.com
Website addresses are not case sensitive, so they can be typed in
lowercase.
9.4 Favourite Websites
Adding a page to your Website Favourites list
When you are reading a webpage and want to add it to your
Website Favourites list, press the enter key, then select the Add to
Favourites option from the Actions list. The page will be added, then
you will be automatically returned to the webpage.
Going to one of your favourite websites
From the Website Menu, select option 3. A list of your favourite
websites will be displayed.
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Use the up an down arrow keys to select a website, then press the
enter key to display the web page.
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10. Scanning and Reading Books,
Magazines or your Post
10.1 The Scan and Read Menu
The scan and read function of Guide effectively converts your
computer into a reading machine. This enables you to scan books,
documents, letters etc into your computer using a scanner, and
then Guide will read out the text for you.
From the Main Menu, select option 4 for the Scan and Read Menu.
To use the scan and read features, you will need a scanner
connected to your computer.
There are three modes of scanning available:
1) Scan and read a single page. This mode takes a single page
from the scanner and displays it on screen. It can be spoken
by the Guide voice and magnified.
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2) Scan and read several pages. This mode allows you to scan in
several pages, one after the other, then allows you to read out
all the pages by flicking between them.
3) Scan and read at the same time. This is the same as the first
mode, but allows the text to be read out at the same time as
the next page is scanned in. Subsequent pages are
automatically added to the bottom of the current text.
The following example demonstrates scanning and reading a page
from a book:
10.2 Scanning and reading a book
From the Main Menu, select option 4. From the Scan and Read
Menu, select option 1, to scan and read a single page.
Open a book and place it face down on the glass plate of the
scanner, so that both pages are pressing against the glass plate.
The book may need to be pushed down slightly, to ensure that the
writing near the fold of the book is as close to the glass plate as
possible. Position the book roughly straight on the scanner; it does
not need to be perfect.
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Now select option 1 to continue (or just press the enter key). The
scanning process will take about 15 seconds.
As soon as the scanning process is complete, the text will be shown
on screen and the Guide voice will start reading out the pages. Both
pages of the book will be displayed, one directly under the other.
To pause the voice, press the CTRL key on your keyboard. To start
reading again, press the enter key. Use the four arrow keys to move
around the page. Other keys are also available, which allow the
page to be read word by word, sentence by sentence or even read
a word phonetically. Press CTRL + F1 for a full list of function keys.
To increase magnification of the text, press the F12 key. To
decrease magnification, press CTRL + F12.
When you have finished reading the page, press the escape key,
then select an action from the menu. If you do not want to select an
action, just press the escape key again to return to the menu, ready
to scan another page.
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Use the Select an Action menu to print, save or edit the document,
or to view and magnify any images or diagrams that might be on the
page. To view images on a page, go to page 96 of this booklet for
details about the Image and Handwriting Magnifier.
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11. The Address Book
The Address Book is your central store for names, addresses,
telephone numbers and email addresses. It can be used to quickly
search for a telephone number or address, to dial a telephone
number, or it can be used when writing an email or letter to
automatically insert an address.
11.1 Adding a new contact to your Address Book
From the Main Menu, select option number 5. The Address Book
Menu will be displayed.
In the following example we will add a fictitious person to our
Address Book.
Select option 2, on the Address Book Menu, to add a new contact.
Guide will then ask you to type in the person’s title, first name, last
name, the first line of their address, the second line of their address,
etc, etc.
For the title, type in Mr, then press the enter key to continue.
For the First Name, type in Bob, then press the enter key to
continue.
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For the Last Name, type in Smith, then press the enter key to
continue.
For the company name, don’t type anything, just press the enter
key to continue.
For the first line of the address, type in 15 Long Road, then press
the enter key to continue.
For the second line of the address, type in Big Town, then press the
enter key to continue.
For the third line of the address, type in London, then press the
enter key to continue.
For the fourth line of the address, don’t type anything, just press the
enter key to continue.
For the postcode, type in ABC 123, then press the enter key to
continue.
For the postal country, don’t type anything, just press the enter key
to continue.
For the email address, type in [email protected], then
press the enter key to continue.
For their telephone number, type in 01905 754 765, then press the
enter key to continue.
For the notes, don’t type anything, just press the enter key to
continue.
All the information for this person has now been inputted, and a
menu will be displayed asking if you want to save or discard this
new entry.
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To save the details you have just typed in, select option 1. To go
back and make any changes, before saving, select option 2. If you
press the escape key, the details for this new person will be
discarded.
In this example, select option 1. The details you typed in will be
saved, and the Address Book entry will be displayed. Guide will tell
you how many people are now in your Address Book, and will
proceed to read out the details of the currently selected person.
Press the escape key to return to the Address Book Menu.
11.2 Viewing Address Book details
From the Address Book Menu, select option 1 to view your Address
Book.
In this example, use the up and down arrow keys to find the entry
for Guide Technical Support, then press the enter key.
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Once a contact has been selected, there are a number of actions
we can perform, including changing their details, printing their
details, or printing an envelope. In this example, use the up and
down arrow keys to select the View Details action, then press the
enter key to continue.
On the Address Details screen, use the up and down arrow keys to
explore the telephone and address details for this person. Each
time you move up or down, the Guide voice will read out that line of
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information. Use the F12 key to increase magnification for this
screen or use the CTRL + F12 key to decrease magnification.
When you have finished, press the escape key to return to the
Address Book Menu.
11.3 Amending a contact’s details
From the Address Book Menu, select option 1 to view your Address
Book. Use the up and down arrow keys to select the contact whose
details you wish to change, then press the enter key. The Actions
list will be displayed.
From the Actions list, select the Change Details action. Guide will
ask you for each part of the person’s name and address, etc. in the
same way as when a new contact is added. However, this time,
information will already be saved which can then be changed.
Use the backspace key to delete old information and type in the
new information. As when adding a new contact, press the enter
key to proceed to the next piece of information. You can press the
escape key at any time, if you do not wish to go through each and
every piece of information.
Finally, at the end of the process, Guide will ask if you wish to save
or discard any changes you have made.
11.4 Deleting a contact from your Address Book
From the Address Book Menu, select option 1 to view your Address
Book. Use the up and down arrow keys to select the contact you
wish to delete. Press the delete key on your keyboard. Guide will
ask you to confirm if you wish to delete this person, before actually
deleting them.
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11.5 Sending a letter or email to a contact in your
Address Book.
To create a new letter or email to a contact in your Address Book,
start your email or letter by using the Email or Letter Menu. During
the process of writing your new email or letter, Guide will ask if you
want to select a contact from your Address Book. At this point, your
Address Book will be displayed. Use the up and down arrow keys to
select the correct contact, then press the enter key to continue.
11.6 Searching for a contact in the Address Book
The Address Book is ordered alphabetically by surname/company
name. To quickly find a contact whose surname or company name
starts with the letter S, just press the letter S when using your
Address Book. Guide will find the first contact whose surname or
company name starts with S. Press the letter S again to find the
next contact whose surname or company name starts with S.
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12. Playing an Audio CD or MP3
From the Main Menu, select option 6. The Audio CD and MP3
Menu allows you to play a normal audio music CD, or an MP3 file
which may have been downloaded or sent to you in an email.
12.1 Playing an audio CD
Select option 1 from the CD and MP3 Menu, and insert a music CD
into your computer’s CD drive.
If your computer has an Internet connection, press option 2 first, so
that Guide can connect to the Internet and download the artist and
track information for this CD. If you do not have an Internet
connection, just press option 1 to play the CD. If the CD player has
not been able to connect to the Internet, each track will just be
called track1, track 2, etc. instead of their actual names.
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Use the up and down arrow keys to explore the tracks on the CD.
Press the enter key to play a particular track. Guide will play from
this track onwards.
Use the left and right arrow keys to skip backwards and forwards
through a song. Use the plus and minus keys on the right hand side
of the keyboard to increase or decrease the volume. Press the
CTRL key to stop the CD from playing.
Press the escape key to return to the Audio CD Menu.
If you have problems with your computer automatically playing the
disc before you tell Guide to, turn Auto-play off in the Guide
Settings Menu.
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12.2 Playing an MP3 File
From the Audio CD and MP3 Player Menu, select option 2, for the
MP3 player.
Guide will bring up a list of files and folders stored on your
computer. Use this list to find the MP3 file, then press the enter key
to play it. Alternatively, use the space bar to pick multiple files to
play, then press the Enter key to continue.
On-screen controls allow you to control the playback of the MP3
file. Use the up and down arrow keys to select a control and press
the enter key to action it.
The controls include play, stop, pause, skip forwards, skip
backwards, volume up and volume down.
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13. Calendar and Reminders
From the Main Menu, select option 7 for the Guide Calendar.
13.1 Monthly view
When the calendar first opens, it will show in a month view, where
one whole month is shown on screen. Press the up or down arrow
keys to move back or forward by one day. Guide will then read out
the date for that day, along with any appointments that are
scheduled for that day.
If you move back past the 1st of the month, the month view will
switch to the previous month. If you move forwards past the last day
of the month, the month view will switch to the next month.
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To quickly change between months, press the page up or page
down keys on the keyboard.
13.2 Day view
When you press the enter key on any selected day in the month
view, the calendar view changes to the day view. The day view
shows the day broken down into 24 hourly slots. Against each
hourly slot, any appointments or reminders will be displayed. Use
the up and down arrow keys to move backwards and forwards
through the hourly slots. Press the escape key to go back to the
month view.
13.3 Adding an appointment to your Calendar
The following example demonstrates how to put an appointment
with your dentist into the Calendar.
From the month view, use the arrow keys to select the day of your
appointment. Press the enter key, then use the up and down arrow
keys to select the 9:00 AM slot. Press the enter key again.
Type in a short description for the appointment. In this case, type
the word ‘dentist’, then press the escape key to tell Guide you have
finished typing. (When typing the details for your appointment, you
can type a short description or even a few paragraphs of text).
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Guide will now ask if you would like to have a reminder for this
appointment. Use the up and down arrow keys to select the 1 hour
before option, then press the enter key to continue.
Your appointment has now been created. When the reminder is
due, Guide will speak out a message to you, reminding you of your
appointment. (Your computer will need to be switched on for this to
happen).
Press the escape key to return to the monthly view. Press the
escape key on the monthly view to return to the Main Menu.
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14. Voice Memos
A Voice Memo is just a recording of your voice and is a convenient
way of recording a reminder or message. Your computer needs a
microphone plugged in to use this feature. From the Main Menu,
select option 8 to record or playback a Voice Memo.
14.1 How to record a Voice Memo
Select option 1 from the Voice Memo Menu and start speaking.
Press the escape key when you have finished speaking your
message.
14.2 Playing a Voice Memo
From the Voice Memo Menu, select option 2. Guide will list out all
your recorded Voice Memos.
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Use the up and down arrow keys to select the memo to play, then
press the enter key. A list of available actions for this memo will
display.
For the selected memo you can play it, send it to someone via
email, rename it or delete it.
When the memo is playing, use the left and right arrow keys to skip
forwards and backwards through it. The most recently recorded
memos will be at the top of the list.
Guide will allow you to send a Voice Memo to someone via email.
Guide creates a new email and automatically attached the selected
memo to it. The person you are sending the Voice Memo to does
not need to have Guide installed to be able to listen to it. Any
computer will be able to play the emailed Voice Memo.
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15. Calculator
The Calculator allows you to perform simple or complex
mathematics.
From the Main Menu, select option 9 for More Menu Options. The
Calculator is option 1 on this further menu.
15.1 A simple calculation
This example demonstrates how to perform a simple calculation.
Type 8 + 99, then press the enter key.
Press the escape key to clear the calculation.
15.2 A complex scientific calculation
Type the following complex calculation into the calculator
sqr((1 + 0.1) / (1 – 0.1)) * tan(0.1 / 2)
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To clear the calculation, press the escape key. To come out of the
Calculator and back to the More Options Menu, press the escape
key again after clearing the calculation.
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16. Dictionary / Thesaurus
The Dictionary and Thesaurus can be accessed from both the More
Options Menu, or when typing a letter or email, etc.
When typing a letter or email, press the CTRL + F7 function key to
access the Dictionary/Thesaurus. (F7 pressed on its own runs the
Spellchecker).
From the Main Menu, select option 9 for More Menu Options. The
Dictionary/Thesaurus is option 2 on this further menu.
16.1 Looking up a word in the Dictionary/Thesaurus
Guide will ask you for the word you wish to lookup. In this example,
type in the word ‘milk’, then press the enter key.
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Guide lists out noun and verb definitions for this word, followed by a
list of thesaurus entries. Use the up and down arrow keys to explore
the list.
If there is a further word you wish to lookup, within this list, use the
left and right arrow keys to go to that word, then press the enter
key. Guide will then lookup this new word.
From the Dictionary/Thesaurus list, press the escape key to type in
another word, or press the escape key again to go back to the More
Options Menu.
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17. Picture and Handwriting Magnifier
The Picture and Handwriting Magnifier can be used to magnify
pictures or diagrams on a piece of paper or from a book, magnify
handwriting on a page, or magnify pictures from a digital camera,
your computer, or an email attachment.
The handwriting, diagram or picture can be magnified on screen,
have its colouration, contrast, brightness and rotation changed or
be cropped and printed.
Your computer will need a scanner connected, if you wish to use
the scan and magnify functions. A scanner is not required to
magnify pictures from an email, digital camera or your computer.
17.1 Scanning and magnifying some handwritten text
In the following example, we will use the scanner to magnify, on
screen, some handwritten text from a piece of paper. Then we will
print an enlarged portion of it.
From the Main Menu, press 9 for the More Options Menu, then
select option 3. Place a sheet of paper with some handwritten text
face down onto your scanner.
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After placing your page of handwritten text onto the scanner, select
option 1. After a short pause, the page will appear on screen.
Use the F12 and CTRL + F12 magnification keys to enlarge the
page, and the arrow keys to scroll around the page, if the page is
too big to fit on the screen. Use these keys to zoom in on a
sentence, so that it fills the screen.
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To change the coloration of the page, press the enter key. Each
time you press the enter key, Guide applies a different colouration.
Press CTRL + the enter key to return to the previous colouration.
Press the escape key to see a list of actions available for this page.
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In this example, we want to print the zoomed portion of our page.
Guide will print out the page, exactly as displayed on screen,
including the colouration and zoom. In this case Guide will print a
page of A4 with a black background and large yellow handwriting.
Press the escape key to go back to the Scan and Magnify Menu.
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18. Photocopier
The photocopier function in Guide converts your scanner and
printer into a photocopier.
To use this feature of Guide, you will need a printer and scanner
connected to your computer.
From the Main Menu, press 9 for More Menu Options, then select
option 4. The Photocopier Menu will be displayed.
Place the page to be copied face down on the glass plate of your
scanner.
From the Photocopier Menu, select option 1 for colour photocopies
and 2 for black and white copies. After selecting either option,
Guide will ask you to select the number of copies to be made, and
then if you would like to adjust the brightness. The selected number
of copies of the document on the scanner will then be printed.
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19. File Manager
The File Manager can be used to copy, move, delete and rename
files and also import and convert foreign files into Guide. The File
Manager can manage any file on your computer, floppy disk, CDROM, etc. Single files or multiple files can be deleted, copied or
moved at the same time.
From the Main Menu, select option 9 for More Menu Options. The
File Manager is option 5 on this further menu.
19.1 Copying files
Use this option to copy files from one folder on your computer to
another folder. You can also use this option to copy files from your
computer to a floppy disk or to a thumb drive, etc or vice versa. You
will be asked to select the files to copy, then you will be asked for
the destination folder. After copying the files, two sets of the files
will exist on your computer.
19.2 Moving files
Moving files is exactly the same as copying files, except that the
files are moved from their initial location to the new location, and
only one set of the files will exist on your computer.
19.3 Deleting files and folders
Any deleted files will be placed in the Guide Recycle Bin. This is
just a special folder that can be found in your list of files and folders.
Only when a file is deleted from the Guide Recycle Bin will it be
permanently removed from your computer. To delete a folder, it
must first have all the files in it removed. Only empty folders can be
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removed. This is a safety feature, otherwise it would be too easy to
accidentally delete an entire folder full of valuable files.
19.4 Renaming files
Files can only be renamed one file at a time. You will be asked to
input a new name for the file. A file cannot be renamed with a file
name that already exists. A file cannot be renamed with no name
either.
19.5 Importing files
Use this option to convert files created in other programmes, so that
they can be read and edited in Guide. Guide can read Microsoft
Word documents, text documents, Rich Text documents, Adobe
Acrobat documents, Wordperfect documents, html documents and
many others. Firstly select the file or files you wish to convert, then
select a destination folder for the converted files. One or several
files can be converted at once.
Note: Guide automatically converts both incoming and outgoing
email attachments, so that they are always readable by you or the
person you are sending the attachment to. The Import Files function
above is primarily designed to import files when someone is starting
to use Guide for the first time.
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20. News Reader
Guide can be used to help you access sources of national and
international news easily, which can then be read out using Guide.
Guide includes two news readers: one for reading news from
TNAUK (the Talking Newspaper Association of the UK) and one for
reading news from Internet news feeds.
From the Main Menu, select option 9 for the More Options Menu,
then select option 6. The TNAUK and Internet News Menu will be
displayed.
Use the up and down arrow keys to select the news reader you
wish to use, then press the enter key to continue.
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20.1 TNAUK News Reader
TNAUK is an organisation which provides national newspapers and
magazines on audio tape, computer disk, email, Internet download
and CD-ROM. To subscribe to the TNAUK service, please visit their
website at: www.tnauk.org.uk, or telephone them on 01435 866102.
The TNAUK News Reader allows you to read news from a TNAUK
CD or from a TNAUK news file sent via email.
20.1.1 Reading news from a TNAUK CD
To read news from a TNAUK CD, place your TNAUK Sightline CD
into your computer’s CD drive and select option 1.
20.1.2 Reading news from a TNAUK File
To read news from a TNAUK file, select option 2, then find the news
file that was saved from the email.
After the News CD or News File Option has been selected, you will
be presented with a number of lists. Select the publication of
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interest, headline and particular news story. Use the up and down
arrow keys to select an item from each list, and press the enter key
to continue. The following screen shots show the example
selections made: to read news from the Times newspaper on a
TNAUK CD. These lists will vary depending on the CD or news file
being used.
Select National Newspapers
Select Daily Newspapers
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Select The Times Newspaper
Select a Particular Week
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Select a News Section
Select a News Article
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Read the News Article
After reading a particular news article, press the escape key to
return to the Articles list again and select another article.
20.1.3 Articles of interest
Use option 3 on the main TNAUK Menu to type in a list of search
words to locate articles of interest. Separate your interests by
commas. So, if you are interested in sport, money and Tony Blair,
type the following, remembering to put a comma between the
different interests:
Sport,Money,Tony Blair
At the top of the News Sections list is an item called Articles of
Interest. When this entry is selected, your interests will be shown in
a list. Use the up and down arrow keys to select the particular
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interest, then press the enter key to continue. Guide will then show
a list of all articles that have this interest keyword in them.
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20.2 Internet News Reader
The Internet News Reader allows you to read the very latest news
directly from the Internet, without having to search through several
web pages for it.
20.2.1 Reading the news
From the Internet News Feed Menu, select option 1. Guide comes
with several news feeds already added. Use the up and down arrow
keys to select a news feed of interest and press the enter key to
continue.
After a short pause, a list of the very latest new headlines will be
displayed.
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Use the up and down arrow keys to listen to the various headlines.
Press the enter key on a particular headline to open the full story.
When you have finished reading the full story, press the escape key
to return to the list of headlines. When reading the news story,
move around the text by using the normal shortcut keys. Press F1
or CTRL + F1 for more details.
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20.2.2 Adding a news feed
A news feed address is very much like a website address and is
quite often published on a company’s website. Sometimes news
feeds are referred to as RSS feeds.
From the Internet News Feed Menu, select option 2. Guide will ask
you to type in a name for the news feed, then will ask you for the
news feed address.
20.2.3 Deleting a news feed
From the Internet News Feed Menu, select option 1, as if you were
about to read news from a particular feed. Use the up and down
arrow keys to select the news feed you wish to delete, then press
the delete key on your keyboard.
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21. Keyboard Practice
The keyboard practice option is designed to allow someone who
has never used a keyboard before to explore it. Guide reads out
and displays on screen every key that is pressed.
Use the normal F12 key to magnify the screen, and the escape key
to go back to the More Options Menu.
Typing skills can be further improved by using the Guide Typing
Tutor, located in the Games menu.
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22. Guide Extras Menu
The Guide Extras Menu contains menu options for the Guide
Podcast Player, the Internet Radio Player, the CD and DVD Creator
and the Remote Support option.
From the Main Menu, select option 9 for More Menu Options. The
Guide Extras Menu is option 9 on this further menu.
The following chapters describe the various Guide Extra menu
options.
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23. Podcast Player
Podcasts can be thought of as pre-recorded mini radio shows that
can be downloaded from the Internet and listened to at a time to
suit you. Podcasts are available from large media companies like
the BBC and CNN, but many are produced by individuals.
From the Guide Extras Menu, select option 1 for the Podcast
Player.
Use the Podcast Menu to download, play and copy podcast
episodes from the Internet. A podcast can be played through Guide
or copied to your MP3 player and played when away from your
computer.
Podcasts must be subscribed to by typing in a podcast address, or
selecting an example podcast from the list of examples. Subscribing
just means adding a podcast address to your list of podcasts. A
podcast provider will detail their special podcast address on their
website.
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Once a podcast has been subscribed to (added to your list), Guide
will automatically download the list of available episodes for that
podcast. If a podcast is for a weekly news show, each episode will
be for one of the weekly shows. Generally each episode will be
about 30 to 60 minutes long.
Due to the size of podcast episodes, it is recommended that you
have a broadband Internet connection when using the Guide
podcast system. It will still work with a dial-up Internet connection,
but may take a long time to download an episode.
23.1 Listening to a podcast
In the following example, we will listen to an episode from a BBC
news podcast. Select option 1 from the Podcast Menu.
Guide comes with several podcasts already added to your list of
podcasts. Use the up and down arrow keys, and select the BBC
Podcast. Press the enter key to continue. Guide will then get the
latest list of available episodes for this podcast.
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Use the up and down arrow keys and select one of the podcasts to
listen to. Depending on the podcast provider, the list will detail the
name, date, description and duration of the podcast. The
description of an episode will also indicate if you have already
downloaded and listened to that particular episode.
Press the enter key on the particular episode to select an action for
it. The list of actions will vary depending on whether it has been
downloaded or not.
Select the Start Downloading action, then press the enter key to
continue.
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At this point, you could also start downloading other episodes from
this podcast, or even switch to another podcast and start
downloading its episodes. The Guide voice will then let you know
when all the selected episodes are downloaded.
In this example, wait a few moments for the podcast download to
complete. Use the up and down arrow keys to move onto the
episode being downloaded and Guide will read out the current
progress of the download.
When the download is complete, press the enter key again on the
episode. The Actions list will be different this time.
Select the Play this Episode action. The episode will start to play.
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When the episode is playing, use the up and down arrow keys to
select an action, such as stop, play, skip forwards, etc. Press the
escape key, when you have finished, to go back to your list of
episodes.
Once an episode has been downloaded, it can be played again
instantly, without having to wait for it to download again. This can
also be copied to your MP3 player, by selecting this action.
Note: Guide will automatically delete downloaded podcasts 45 days
after they are no longer listed on the providers podcast list. Any
podcasts you have copied to your MP3 player, or elsewhere, will
not be automatically deleted.
23.2 Subscribing to a podcast
Subscribing to a podcast just means adding it to your list of
podcasts. If the address of a podcast is known, select option 3 from
the Podcast Menu and type in the name and address, when
prompted.
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Selecting option 4 on the Podcast Menu will retrieve the latest list of
example podcasts from our Internet site. Use the up and down
arrow keys to select one of the podcasts, then press the enter key
to add it to your list of available podcasts. To see extra examples on
this list, please contact us.
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24. Internet Radio Player
The Internet Radio Player gives easy access to local, national and
international radio stations, which can be listened to through Guide.
From the Guide Extras Menu, select option 2 for the Internet Radio
Player. Guide will connect to the Internet and retrieve a list of
available radio stations. If you wish to see additional radio stations
on this list, we will be happy to add them.
Use the up and down arrow keys to select a radio station, then
press the enter key to continue.
Depending on the speed of your Internet connection, and how busy
the radio station is, you may have to wait a few moments before the
radio station begins to play.
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When the radio in playing, use the up and down arrow keys to
select an action to control the playback, such as pause, play, stop,
volume up and volume down.
Note: Most radio stations are live broadcasts and do not allow you
to skip forwards or backwards. Also, if the radio station stutters or
cuts out, it maybe that the Internet is very busy or your Internet
connection is not fast enough to receive that particular radio station.
If you press the escape key to come out of the radio player, when
the radio is playing, you will be given the option to allow the radio to
continue playing, while you use other parts of Guide.
At the bottom of the list of available radio stations is an option to
add a new radio station. If you know the address of the radio station
content, you can type it in and create a personalised list of radio
stations.
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25. CD and DVD Creator
The CD and DVD Creator Menu allows you to create music and
data CDs, data DVDs and also gives you the option to convert a
music CD to MP3s.
From the Guide Extras Menu, select option 3 for the CD and DVD
Creator Menu.
In the following examples, we will convert a CD to MP3s, then
create a new music CD that has our favourite tracks on it.
25.1 Converting a Music CD to MP3s
Insert a normal music CD into your computer’s CD drive. In this
example, the CD will need to be a genuine one, purchased from a
shop, not a previous compilation.
From the CD and DVD Menu, select option 2. The Convert CD to
MP3s Menu will be displayed.
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If your computer has more than one CD drive (most do not), use
option 1 to select which CD drive you wish to use. Otherwise, press
2 to select the destination folder where you want the MP3s to be
placed. We suggest using the My Music Folder, which already
exists on most computers.
Select option 2 to start the conversion. Guide will connect to the
Internet and obtain the artist and track-listing details for this CD. If
no Internet connection is available, Guide will still proceed.
Progress with the conversion will be both spoken out and displayed
on screen.
Each MP3 will be given a name which consists of the artist’s name,
album name and track number / name. If no Internet connection is
available, MP3s will be called album1, artist1, track1, etc.
25.2 Creating a compilation CD of favourite CDs
Select option 1 on the CD and DVD Menu, then place a blank
recordable CD into your CD drive.
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Select option 1 and change the type of CD to Audio CD.
Use option 2 and select the correct CD drive, if it is not already
selected.
Use option 3 and select the MP3 files you wish to add to your new
compilation CD.
Use the space bar to select multiple MP3 files at once. Select about
6 MP3s for your compilation CD. Press the enter key to add them.
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You can repeat the above procedure several times, adding MP3s
from several different locations, if required.
To set writing speeds and other advanced options, use option 6
from the Create CD or DVD Menu.
To actually create your new CD, select option 7 to Burn Audio CD.
Guide will both speak and show the progress on screen. When
finished, you will be returned to the Create CD or DVD Menu, where
another copy can be burned, or press the escape key to the go
back to the CD and DVD Main Menu.
26. BBC Radio Listen Again Player
BBC Radio keep a recorded history of just about everything they
have broadcast over the last 7 days. Use the Guide BBC Listen
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Again Player to easily find and listen to a program you have missed
or want to listen to again.
Use the up and down arrow keys to select a program. The
programs are listed in alphabetical order. Some programs which are
repeated every day, have Monday, Tuesday, etc at the end of their
description.
Press a letter on your keyboard to jump quickly to programs in the
list that start with that letter.
Press the enter key to play a particular program. When the enter
key is pressed, the radio player controls will be displayed on the
screen and the program will start to play. It may take a few
moments for the program to start playing, depending on the speed
of your Internet connection.
When the radio is playing, use the up and down arrow keys to
select one of the radio player controls. Some of the controls include:
Play, Stop, Pause and Skip Back and Forward. Press the enter key
to operate the selected control.
When the radio is playing, press the escape key to go back to the
list of programs. If you do not wish to select another radio station,
press the escape key again to return to the Main Menu.
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27. Skype – Free Telephone Calls
27.1 What is Skype?
Skype is the name of a very commonly-used program, which allows
free telephone calls to be made between two computers which are
both running the Skype program at the same time.
In addition to this, if you put credit on your Skype account, the
Skype program allows you to make calls from your computer to a
landline telephone. For this type of call, Skype makes a small
charge, but it is much less than using a normal telephone to make
the same call.
To use the Skype option from within Guide, you must have Skype
already installed on your computer. If you need help with this, our
Technical Support engineers can help or even do the installation for
you, with our Remote Support system.
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27.2 Installing Skype onto your computer
Skype can be downloaded free of charge from www.Skype.com.
After installing Skype on your computer, make Skype NOT
automatically start when Windows starts but do make Skype
automatically login when Skype starts. Your computer will start
much more quickly if you let Guide start Skype, instead of your
computer trying to start both Guide and Skype at the same time.
To use Skype, your computer will need a microphone and
speakers. Alternatively, you can use headphones which have a
microphone attached. Please contact us if you need to purchase
any of these items.
27.3 The Guide Skype Menu
There are three options on the Skype Menu:
Option 1. Call another Skype computer user. This is the option to
use to call another person for free over the Internet. The other
person will need to have Skype on their computer. You will need to
know the Skype name of the person you are calling. Alternatively,
Skype names can be kept in the Guide Address Book.
Option 2. Call a landline telephone number. In addition to calling
other Skype computer users for free, Skype can also be used to call
landline telephone numbers of people without a computer or Skype.
To do this, you will need to add credit to your Skype account
through the www.Skype.com website.
Skype calls to landline telephone numbers are much cheaper than
using a standard telephone line.
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Option 8. Skype ON or OFF. If you wish to make and receive
Skype calls from within Guide, this setting must be turned on.
Turning this setting off will stop Guide from automatically starting
Skype. You will also not be able to make or receive calls.
27.4 Answering and ending calls
When you receive a Skype call, a ringing noise will be sounded and
the Guide voice will tell you who is calling. To pickup the call, press
the F8 key. To reject the call, press the F9 key. After picking up the
call, press CTRL+F9 to hang up. If the other person hangs up first,
there is no need for you to hang up as well.
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28. DVD and Movie Player
Watch DVD films or movie files easily from Guide. When watching a
DVD or movie file, you can pause, stop and start playback, fast
forward or rewind through a film, skip to different chapters, show
subtitles, play audio description and much more! The DVD and
Movie Player option can be found on the Guide Extras Menu.
We recommended that CD and DVD AutoPlay is turned off, if Guide
is being used to play DVDs. If this is not turned off, some other
program, other than Guide, may start to play the DVD as soon as it
is inserted into your computer. See the Guide Settings screen for
more information on turning CD and DVD AutoPlay off.
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Three menu options are available on the DVD and Movie Player
Menu:
1. Play DVD
This option allows you to quickly play a DVD without having to
select any further menu options. (Just make sure the DVD is
inserted into your computer’s DVD drive first)!
2. Explore DVD
If you wish to have more control of the DVD and select subtitle
tracks, audio tracks or titles, use the Explore DVD option.
3. Play Movie File
To play a movie file located on your computer’s hard disc or
other location, use the Play Move File option. (Many types of
file can be played including MPEG, DivX and MOV files).
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28.1 Playback Controls
The playback controls allow the DVD or movie file to be played,
stopped, paused, etc. NOTE: The list of controls varies
depending on whether you are playing a DVD, exploring a DVD
or playing a movie file.
Most of the controls also have keyboard shortcut equivalents, so
you can control the DVD or movie file directly with the keyboard,
while still watching it. The keyboard shortcuts are detailed in the
shortcuts section at the end of this document.
Press the Escape key when the DVD or movie is playing to show
the list of controls. (The DVD or movie file will continue to play in
the background while you operate the controls). Use the up and
down arrow keys to move up and down the list of controls and the
enter key to select a particular control. Press the Escape key again
when using the controls to close the DVD and Movie Player.
Play DVD: Starts the DVD playing, or continues playing if the DVD
was previously paused.
Play from Start: Forces the DVD to play from the start. (Shortcut
key: Home)
Show DVD Title Menu: Shows the DVD’s own on-screen menu.
There is no need to use this option, as all of the DVD’s features can
be accessed through the other controls on the Guide menu.
(Shortcut key: CTRL+Home).
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Pause: Pauses a playing DVD. If the DVD is already paused, this
will start it playing again. (Shortcut key: Space Bar).
Stop: Stops the DVD playing and positions it back to the start
again.
Fast Forward: Plays the DVD forward at about 4 times the normal
speed. Guide speaks out the current position as it plays. The
screen will show the DVD playing fast, but no sound will be heard.
Select the Fast Forward or Play DVD controls again to proceed
through the DVD at the normal speed. (Shortcut key: Right Arrow).
Skip Back: Jumps back through the DVD by about a minute.
Playback resumes automatically from this new position. (Shortcut
key: Left Arrow).
Next Chapter: Moves to the next chapter of the DVD. Guide
speaks out the chapter number. Most, but not all, DVDs are split
into chapters, and makes it easy to navigate back and forwards
through the DVD. (Shortcut key: Page Down).
Previous Chapter: Moves to the previous DVD chapter. Guide
speaks out the chapter number. (Shortcut key: Page Up).
Jump Forwards 3 minutes: Moves to a position in the movie 3
minutes ahead of the current position and continues playing from
that new position. (Shortcut key: Page Down).
Jump Backwards 3 minutes: Moves to a position in the movie 3
minutes back from the current position and continues playing from
that new position. (Shortcut key: Page Up).
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Next Title: Some DVDs include several titles. For example, the
main movie and a bonus extra movie. Use this option to play the
next title. Guide speaks out the title number. (Shortcut key:
CTRL+Page Down).
Previous Title: Plays the previous title. Guide speaks out the title
number. (Shortcut key: CTRL+Page Up).
Switch to Next Audio Track: Some, but not all DVDs have several
audio tracks, so you can listed to the movie in different languages.
Some DVDs also include an audio track that includes audio
description. This options switches the audio track to the next
available one. Guide speaks out the number of the audio track.
(Shortcut key: A).
Switch to Previous Audio Track: This options switches the audio
track to the previous one. Guide speaks out the number of the
audio track. (Shortcut key: CTRL+A).
Switch to Next Subtitle Track: Some, but not all DVDs have
several subtitle tracks. Usually the different subtitle tracks are in
different languages. Use this option to show the next available
subtitle track. Guide speaks out the number of the current subtitle
track. (Shortcut key: S).
Switch to Previous Subtitle Track: Use this option to show the
previous subtitle track. Guide speaks out the number of the
selected subtitle track. (Shortcut key: CTRL+S).
Increase Volume: Increases the audio volume of the DVD.
(Shortcut key: Up Arrow).
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Decrease Volume: Decreases the audio volume of the DVD.
(Shortcut key: Down Arrow).
DVD Duration: Guide speaks out the current position in the movie,
along with the total duration of the movie. (Shortcut key: F10).
Help: Shows the DVD Controls help page. (Shortcut key: F1).
Close DVD / Movie Player: Closes the DVD and Movie Player.
(Shortcut key: Escape).
29. My Finances
Manage your finances with the Finance Manager. This can be used
to keep lists of your incomings and outgoings and produce reports
of any balances!
There are five options on the My Finances Menu:-
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Option 1. Money In List. Select this option to record any incomings.
At the bottom of the list are options to Add New entries to the list, or
print the list. To delete an entry from the list, use the up and down
arrows to find the entry, then press the Delete key on the keyboard.
Option 2. Money Out List. Select this option to record any
outgoings. At the bottom of the list are options to Add New entries
to the list, or print the list. To delete an entry from the list, use the
up and down arrows to find the entry, then press the Delete key on
the keyboard.
Options 3. Financial Summary. Use this option to generate a
summary report of your incomings and outgoings over a particular
period of time. First, you will be asked to select a date range for this
report. The report will then display the following information: total
income, total outgoings and losses or gains. The report may also be
printed.
Option 4. Financial Account. This option allows you to keep
different lists of incomings and outgoings for different accounts. The
list of money in and money out for each account are kept
separately.
Option 8. If you wish to delete from either or both of your lists, use
this option. You can select a date range of information to delete and
delete from both lists at the same time or just one list at a time.
29.1 Recording financial transactions
Record your financial incomings and outgoings in the Money-In and
Money-Out Lists. At the bottom of each list is an option to add a
new entry. If the enter key is pressed on this option, Guide will ask
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you for the date, description and amount of the transaction. Entries
can typed in to the lists in any order.
To edit or delete an entry from either list, use the up and down
arrow keys to select the particular item, then press the enter key. A
menu will then be displayed which allows you to either edit or
delete.
Use the Print option at the bottom of either list to print the list.
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29.2 Financial reports
The Financial Reports section of My Finances can be used to query
and summarise total income and outgoings over a specific period of
time.
Guide will ask for the date range, then display a summary of the
information required. If the date range is left blank, Guide will show
a summary for all transactions.
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30. Instant Messenger
30.1 What is Instant Messenger?
Instant Messenger (similar to MSN Messenger) is a program that
allows the sending of small messages, that popup on another
persons machine immediately, as soon as they’re sent. It’s a bit like
mobile phone texting, but between computers instead.
The online status, whether the person is at their computer or not, is
also shown when sending a message. Messages can be sent
between just two people or whole groups of people.
30.2 Instant Messenger Menu
Use option 8 on the Guide Extras menu to show the Instant
Messenger Menu. When using other parts of Guide, you can use
the CTRL + ALT + M shortcut key combination to take you directly
to the Instant Messenger Menu.
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30.3 Signing in and out
Select option 1 on the Instant Messenger menu to sign in. You will
then be asked for your username and password. Use your MSN,
WebMessenger, Microsoft Windows Live or Passport username
and password. If you do not have a Messenger username and
password, please contact us for assistance.
When successfully signed in, option 1 on the menu changes its
name to Sign Out. Use this option to sign out if you have finished
using Instant Messenger.
You need to be signed in to send messages or receive messages.
Once signed in, you can use other parts of Guide. You received
messages will still be read out to you.
30.4 Sending a message
Select option 2, to Send an Instant Message. If you are not already
in a conversation with someone, a list of your instant messenger
contacts will be displayed.
If you are in a conversation with someone already, the main
Messenger screen is displayed (see below).
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Use the up and down arrow keys to select a contact to send a
message to. As you move up and down the list of contacts, the
persons name, along with their online status is spoken out. Only
contacts who are online can have messages sent to them.
The list is alphabetical. Press the first letter of a contacts name to
find them in the list.
After selecting an online contact, press enter to continue. The main
messenger screen will then be displayed.
30.5 The Main Messenger screen
The main messenger screen is where you can type messages to
other people and also review messages you have been sent.
When this screen first displays, Guide announces who you are
chatting to.
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The screen is split into two parts. The top half contains a list of the
chat history. The bottom half of the screen is where you type your
messages to people.
30.5.1 Sending a message
To send a message just start typing, then press enter when you
have finished. Your message will be removed from screen, ready
for you to type the next one.
It is possible to chat to more than one person at once. If you have
started several conversations, Guide will ask you which
conversation you wish your message to be sent to.
See the Actions Menu below for details of other message options,
including inserting smileys into your messages.
30.5.2 Chat history
A history of messages is kept, so you can read a message again or
catch up on what’s been said, while you’ve been momentarily away
from your computer. When you sign out, the chat history is deleted.
To review the chat history and read a message again, press the
CTRL+Up Arrow or CTRL+Down Arrow keys. The latest message is
at the bottom of the list.
30.6 Receiving messages
When a message is received, Guide reads out the incoming
message and it is put in the chat history. Even if you are using
another part of Guide the message is still spoken out and put in the
chat history.
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If you are signed in, Guide will also give you audible messages
when people on your contacts list sign in or out, or change their
online status.
If someone adds your username to their list of contacts, you will get
an additional message telling you of this. See the F1 help in Guide
for more details about this.
30.7 Message actions
Press the Escape key when the main messenger screen is being
used and Guide will show the Actions menu, where you can invite
someone extra to a conversation, start a new conversation, end a
conversation or insert a smiley into a message.
The actions available are:1. Show Messages. Takes you back to the previous Messenger
screen, where you can type a new message or review the history.
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2. Invite Someone to Join Conversation. Allows additional
contacts to be brought into a conversation. In a multiple-person
conversation everyone in the conversation will receive all
messages.
3. End Conversation. Allows a particular conversation to be
ended.
4. Start New Conversation. This option starts a new one-to-one
conversation with someone.
5. Change my Status. Other Instant Messenger users can see
your online status, if you have not blocked them from doing so on
your block list. Use option 5 to change your status. A list of
available statuses will show. Typical statuses include online, out to
lunch, busy, etc.
6. Copy Chat History. Copies all of the chat history to the
clipboard, since you started Guide and signed in to Instant
Messenger. Use CTRL+V to paste the chat history into a Guide
document or email, etc.
7. Insert Smiley. A smiley is a simplified representation of a smiling
face, which is made from a sequence of keyboard characters. In
messages these are used to represent a person’s mood or emotion.
An example of a smiley is a colon, followed by a right bracket. If you
angle your head to the left this combination of characters looks like
a smiley face : ) There are lots of other combinations that look like
sad faces, surprised faces, etc. Use this option to easily insert a
smiley from a list of available smileys.
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30.8 Adding a new contact
Type in the Instant Messenger username of the person you wish to
add, then press enter to continue. Instant Messenger usernames
look like email addresses. However, a person’s Instant Messenger
username may be different to their actual email address.
If the username is correct, Guide will automatically add this person
to your list of contacts and set their security to allow. The new
contact will therefore be able to send you messages and see your
online status.
Before you can send them a message and see their online status,
they will get a message on their screen and will have to either allow
or block you. If they allow you, you will be able to send them
messages and see their online status. If they block you, you will not
be able to send them messages and see their online status.
If, at a later point in time, you wish to block this contact from
sending you messages or seeing your online status, use either the
Block List or My Contacts on the main Instant Messenger menu,
and set their security status to Blocked.
30.9 Security: Allowing and blocking contacts
If a person is blocked, then cannot send you messages or see your
online status. If they are allowed, they can send you messages and
see your online status.
The My Contacts List and the Block List are basically the same.
However, the contacts list only shows contacts, whereas the block
list shows all people.
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The list of people in the My Contacts list can be basically thought of
as your favourite contacts. They can be both removed from this list
and added back to it. Contacts can also be blocked which will stop
them from being able to send you messages and seeing your online
status. When a contact is removed from the My Contacts list, they
can still be seen on the Block List. From the Block List they can be
restored to a contact again if needed.
30.9.1 My Contacts
The My Contacts list shows a list of all people you have marked as
contacts. For each person in the list you can perform the following
actions.
1. Change Nickname. Give a short nickname to this contact. The
nickname will only be visible by you and will not show on any
messages you send. Instant messenger usernames are normally
email addresses, which do not sound that friendly when spoken by
the computer. Use this option to give each of your contacts a nice,
short and friendly name.
2. Allow. Change the security status of this contact to allow. They
will be able to send you messages and see your online status.
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3. Block. Change the security status of this contact to blocked.
They will not be able to send you messages and see your online
status.
9. Remove from Contacts list. If you remove a contact from your
contacts list, you may also want to still block or allow this contact to
send you messages. The removed contact is placed in the Block
list. From the Block list you can allow or block the person and also
add them back to the contacts list again.
30.9.2 Block List
The Block List shows a list of all people, contacts or not. For each
person in the list you can perform the following actions.
1. Add to Contacts List. Use this option to add the selected
person to your list of Contacts. They will then appear in the My
Contacts list and you will be able to send them messages.
2. Allow. Change the security status of this contact to allow. They
will be able to send you messages and see your online status.
3. Block. Change the security status of this contact to blocked.
They will not be able to send you messages and see your online
status.
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30.10 Instant Messenger settings
From the Instant Messenger Menu, select option 9 for Settings.
The following settings are available:
1. Do Not Remember Username. Use this option to make Guide
either remember or not remember the last username used with
Instant Messenger.
2. Do Not Remember Password. Use this option to make Guide
either remember or not remember the last password used with
Instant Messenger.
3. Sign In at Startup. Use this option to make Guide automatically
start Instant Messenger when Guide starts, or not. For this option to
work, the username and password options above must be set to
remember and you must have signed in to Instant Messenger as
least once.
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4. Allow Strangers. A stranger is someone who is not in either the
My Contacts list or Block List. This option can be used to either
allow or block strangers.
5. Disable Contact Alert. A contact alert happens when someone
adds you to their list of contacts. If Contact Alert is enabled, you will
get a message and the person will be added to the Block List with
an undefined allow or block security status. It is up to you to either
allow or block them by using the Block List. If Contact Alert is
disabled, you will not get a message, but the person will still be
added to your block list with undefined security status.
6. Change my Nickname. Unless someone has created their own
personal nickname for you, you will appear in their Instant
Messenger as the name you type here. If you do not type a name in
here, your full username will be used instead.
7. System Options Number. Do not type anything in here unless
asked to do so by a support engineer.
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31. Remote Support
The Remote Support feature in Guide allows our support engineers
and telephone trainers to see your screen and control your
computer remotely, through their computer. This then enables them
to see what you are typing and fully control your computer, if
required. This is all done via your Internet connection.
From the Guide Extras Menu, select option 9 for Remote Support.
To use the Remote Support feature you must first contact us, then
start the Remote Support process by typing in a special security
code. Only when you start off the Remote Support process by
typing in the security code, can we access your computer.
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32. Games
If you have a few minutes to spare then why not try one of our
featured games!
There are currently 3 games to choose from (Anagram, Hangman
and Kountdown) and a typing tutor.
32.1 Anagram
The object of this game is to decipher a word from the jumbled
letters. There are 4 difficulties to choose from – Easy (4 letter
words), Normal (7 letter words), Difficult (10 letter words) and Extra
Difficult (16 letter words).
Select the difficulty by using the up and down arrow keys. Press the
Enter key to proceed.
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To play the game you use the left and right cursor keys to highlight
and listen to the individual letters in the word. To reposition any of
the letters press the Enter key to pick it up. Now use the cursor
keys to reposition this letter, press the Enter key again to drop the
letter into its new place. Guide will read out the letters again in the
new order they appear.
When you have placed all the letters in the correct order, Guide will
let you know you have won the game.
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If you can’t manage to solve the puzzle you can always find out the
answer by pressing the Escape key and selecting the option to
Show the Answer.
When you have finished the game, press the Escape key to either
select a new game or go back to the game menu.
32.2 Hangman
The object of the game is to guess the word by selecting random
letters from the alphabet, if you guess a letter correctly you will be
one step closer to winning the game. Each time you guess
incorrectly the 10 parts of the hanging man are drawn on screen.
When the final part is drawn, the man is hung and the game is lost!
There are 4 difficulties to choose from – Easy (4 letter words),
Normal (7 letter words), Difficult (9 letter words) and Extra Difficult
(12 letter words).
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Select the difficulty level by using the up and down arrow keys.
Press the Enter key to continue.
You will be given a blank space for each letter of the word you’re
guessing and a grid containing all the letters of the alphabet.
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Use the arrow keys to move through the letters of the alphabet grid
and press the Enter key to select a particular letter (or just press the
letter you want to select on the keyboard). The arrow keys can also
be used to explore the letters of the word being guessed.
If the letter selected is in the word, Guide will place that letter in the
correct location within the word you’re guessing. If the chosen letter
is incorrect, Guide will tell you what part of the hangman is being
drawn and how many lives you have left. You cannot select the
same letter twice.
A hint option is provided if you need help with finding the correct
letters in the word. To use this option press the Escape key and
select Hint from the menu.
The Hint option will automatically fill in one of the missing letters for
you.
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If you can’t manage to solve the puzzle you can find out the answer
by pressing escape and selecting the menu option to Show Answer.
When you have finished the game, press the Escape key to either
select a New Game or go back to the Game Menu.
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32.3 Kountdown
The object of the game is to get to a target value using the 6
numbers provided, but by only using 5 calculations.
There are 4 difficulties to choose from – Easy, Normal, Difficult and
Extra Difficult. Select the difficulty by using the up and down arrow
keys. Press the Enter key to continue.
When the game starts, Guide will read out, and display on screen,
the target number and the 6 numbers you have been given to reach
this target.
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To start forming the first line of calculations, press the Enter key. (A
line of calculation will be something like 2 + 1 = 3). A list of available
numbers allowed to be used in the calculation will display. Use the
up and down arrow keys to select a number and the Enter key to
proceed. This is first number in calculation.
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Guide will now ask for the operator in this calculation. This will be
Plus, Minus, Multiply or divide. Select one from the list and press
the Enter key to continue.
To complete the calculation press the Enter key to select one of the
remaining numbers. Guide will then work out the total, and this line
of calculation will be complete.
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Use the arrow keys to explore both the 6 available numbers at the
top of the screen or any of the completed calculation lines. If you
arrow past the last completed calculation line, the target value is
highlighted and spoken out.
After completing a line of calculation, the total from this calculation
becomes available as a number to use in the next calculation line.
Complete all five calculation lines, so that the total of the last
calculation is the same as the target value.
If you can’t manage to solve the puzzle you can show the answer
by pressing the Escape key and selecting the option Show Answer.
When you have finished the game you can press Escape again to
either select a New Game or go back to the Game Menu.
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32.4 Basic Typing Tutor
The basic typing tutor helps you quickly and easily learn the basics
of touch typing. There are 16 lessons to choose from, each of
which focuses on a particular set of keys on the keyboard.
Each lesson is graded, so you can monitor your progress and
repeat lessons where you have not reached Grade A!
Use the up and down arrow keys on the keyboard to select a
particular lesson and press the Enter key to continue.
The first lesson focuses on hand positioning, which is very
important for touch typing. In summary place the left index finger on
the letter F, the right index finger on the letter J. The other fingers
on the adjacent keys and the thumbs on the space bar.
The second and all subsequent lessons have the same format, but
focus on different keys on the keyboard. When one of these lessons
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is selected, the middle of the screen shows the letters on the
keyboard that are being focused on. The top of the screen shows
the letters that Guide wants you to type. The screen can be
magnified and Guide also reads out the next letter to be pressed.
Press the letter that Guide has asked for. If you press an incorrect
letter, Guide will tell you. Try again until the correct letter is pressed.
Guide will then indicate the next letter to be pressed.
The lessons do not have a time limit. Use each one for as long as
feel necessary. As you work through the lesson, Guide keeps a
note of your accuracy and estimated words per minute. The grade
for this lesson will be based on these figures. Press F4 to hear a
summary of these figures.
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Press F1 on any lesson screen to read further help specific to that
lesson.
When you press the Escape key and return to the lesson menu a
grade will listed for the lesson just completed. The grade listed will
be the best grade ever achieved for that particular lesson. Use the
Reset Grades button at the bottom of this screen to reset the
grades.
32.5 Game screen colours
Use the up and down arrow keys to select a colour scheme for the
Guide games. This setting affects all games, but does not affect the
rest of Guide.
The available colour schemes are:-
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Default
White on black
Black on white
Yellow on black
High contrast red
High contrast purple
High contrast green
Yellow text on a black background
White text on a black background
Black text on a white background
Yellow text on a black background
Red text on a light blue background
Purple text on a light green background
Green text on a light pink background
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33. APPENDIX A
33.1 Installing Guide on multi-user workstations
If Guide is to be used on a computer where the user will have
restricted permissions on that computer, Guide must be installed in
a particular way. This usually only applies to computers in public
places, like colleges, libraries or computers in a work place.
1. Login to the computer with local administrator permissions and
install Guide normally. When the computer re-starts, login
again as the local administrator and activate Guide.
2. After activation completes, close Guide and return to the
Windows desktop.
3. You can now log-off as the administrator and login as the
restricted user.
For a multi-user computer, Guide will keep individual settings for
each user on that computer.
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34. Function Keys
The function keys, which form the top row of keys on your
keyboard, have been assigned special tasks within Guide.
Note: They do not need to be remembered or used in the basic
operation of Guide!
F1
This is the help key. Press it on any screen to open a
Help Page for that screen. Each Help Page will give
you information on your options for that screen.
CTRL + F1
Shows a detailed list of all the shortcut keys available
for use in Guide.
F2
F3
F4
F5
F6
F7
CTRL + F7
F8
When typing a letter or email, use this key to tell
Guide where the start and end of a portion of text is.
You can then delete this text, change its colour or
size, etc
Read out text, sentence by sentence, backwards up
a document, letter, email, etc
Read out text, word by word, backwards up a
document, letter, email, etc
Read out text, word by word, forwards down a
document, letter, email, etc
Read out text, sentence by sentence, forwards down
a document, letter, email, etc
Opens the Spell Checker Menu when you are writing
a letter, document or email, etc.
Opens the Dictionary / Thesaurus when you are
writing a letter, document or email, etc.
Starts Guide talking again
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F9
Stops Guide talking
F10
Speaks the current day, date and time
F11
Increases the speed of the voice
Ctrl + F11
Decreases the speed of the voice
Shift + F11
Changes voice (switches between available voices)
F12
Increases magnification
Ctrl + F12
Decreases magnification
(Keep the ALT key pressed while pressing the F12 or
CTRL+F12 keys, to set the magnification for all
screens – This only works when on the Main Menu).
Other keys:
Esc
Pressing the escape key (top left hand corner of the
keyboard) on a menu will close the current menu and take
you back to the previous one. The escape key is also used
in other parts of Guide as a means of telling Guide to go
back a stage or to close things like lists.
Enter
Press the enter key on a menu or list to select an option.
The enter key is also used in other parts of Guide as a
means of telling Guide to move forward to the next stage,
for example, when entering an email address and subject,
or entering an address in your Address Book.
Press the delete key on the keyboard to delete the
currently selected item in a list. This can be used to delete
Delete
an email, an address in your Address Book or a saved
letter, etc.
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Please Note: You do not need to remember all of these keys, and
their functions, in order to successfully use Guide. The most
important function key is the F1 key. This will show the Help Page
for each screen, where further details about the use of any function
keys will be available.
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35. Shortcut Keys
Note: These shortcut keys are provided to allow certain tasks in
Guide to be achieved more quickly. You can use just about all of
Guide’s features, without needing to remember or use any of these
shortcut keys!
To use a shortcut key combination, press the two or more keys at
the same time. For example, to use the short cut CTRL + A, press
the CTRL key on the keyboard first, keep it held down, then press
and release the A key. Finally, release the CTRL key.
35.1 Shortcut keys when dealing with text in letters and
documents, emails or the text-only Web Browser,
etc.
Use this shortcut to select individual letters,
words or paragraphs in a document or letter.
Position the cursor at the start of where you wish
to highlight, then press the short cut key. Each
SHIFT +
time you press the right arrow key, one more
Right Arrow
letter will be selected. You can then delete, cut
and paste or format the selection in some way, by
using further shortcut keys. An easy alternative
to this shortcut is to use the F2 key.
SHIFT +
Similar to the above shortcut, but will select a
CTRL +
whole word at a time.
Right Arrow
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CTRL + A
CTRL + X
Selects all words and paragraphs in a document
or letter. When used on an email list, address
book list or file list, it will select all emails, all
address book entries, or all files, ready for them
to be deleted. Press the delete key to then delete
all those emails, address book entries or files.
Cuts out (deletes) the selected text and holds it in
the computer’s memory, where it can be
optionally pasted somewhere else in the
document or letter.
CTRL + C
Copies the select text, and holds it in the
computer’s memory (the clipboard), ready to be
pasted elsewhere in the document or letter.
CTRL + V
Pastes any text held in memory into the
document at the point where the cursor is
currently positioned.
CTRL + B
Makes the selected text Bold
CTRL + U
Makes the selected text Underlined
CTRL + I
Makes the selected text Italic
CTRL + T
CTRL + S
CTRL +
Shift + S
Changes the font face of the selected text. Press
repeatedly to scroll through a list of available font
faces.
Increases the size of the selected text. Press
repeatedly to cycle through a list of available
sizes. If an image is currently selected, this
shortcut increases the size of the image.
Decreases the size of the selected text. Press
repeatedly to cycle through a list of available
sizes. If an image is currently selected, this
shortcut decreases the size of the image.
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CTRL + M
CTRL + O
CTRL + N
CTRL + E
CTRL + L
CTRL + R
CTRL + .
CTRL +
SHIFT + F5
CTRL +
SHIFT + F4
CTRL + F
CTRL + G
CTRL + Q
Insert Image. (Also see CTRL + S for resizing the
image)
Changes the colour of the selected text. Press
repeatedly to scroll through a list of available
colours.
Changes the selected text and removes all bold,
underline, size and colour, etc formatting.
Aligns the selected text or current paragraph
centrally on the page.
Aligns the selected text or current paragraph on
the left hand side of the page.
Aligns the selected text or current paragraph on
the right hand side of the page.
Repeats the text you have typed, since last
pressing this shortcut key.
Reads out each letter in a word phonetically,
reading forwards through the letters. Each letter
will be pronounced Alpha, Beta, Charlie, Delta,
etc.
Reads out each letter in a word phonetically,
reading backwards through the letters. Each
letter will be pronounced Alpha, Beta, Charlie,
Delta, etc.
Find a word or words. Guide will ask you for the
word or collection of words to find, then will move
the cursor to them and highlight them.
After doing a CTRL + F, Guide will find the next
occurrence of the word or words you are
searching for.
Guide will count the number of the words in the
document and read out the total.
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CTRL + W
ALT + X
Save Now. If the document has been previously
saved, this shortcut key will save any changes
you have just made straight away, without the
need to come out of the document.
Type your short code text first, then press ALT +
X. The short code will be expanded to the full
text.
ALT + Left
ALT + Right Pan around a document that is displayed in AsPrinted page layout view.
ALT + Up
ALT + Down
CTRL + F8
CTRL +
Page Up
CTRL +
Page Down
Proof read the document. Similar to pressing F8,
but full stops, brackets, commas, etc are read out
in the document.
When viewing a document in As-Printed page
layout mode, these shortcuts take you to top of a
particular page. If currently on page one
somewhere, press CTRL + Page Down to go to
the top of page 2. The cursor will be just before
the very first character on page 2.
CTRL +
Shift + F1
Say the formatting of text, including bold, font
size, etc at the current cursor position.
Home
Move to the start of the current line of text. If in
As-Printed page layout view, the current page
number will also be announced.
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35.2 Other Shortcut Keys
CTRL+P
After pressing F1 to display a Help Page, you can
press CTRL+P to print out that particular page.
The size of the printed text will be similar in size
to that of the text on screen. To make this printed
text bigger, use the F12 magnification key to
adjust the screen text size accordingly.
The space bar has a special function when
working with a list of items, such as emails or
addresses.
Space
CTRL+0
Use the up and down arrow keys to choose an
item in the list, then press the space bar to select
that item. Repeat this process to select several
items.
Use this feature to select and delete more than
one email at a time, to select and delete several
letters or documents or to select multiple
addresses, when sending one email to many
people.
This will turn off the Guide voice. Press CTRL+0
to turn it back on again. If Guide or the computer
is shutdown and started again, the voice will be
automatically turned back on.
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35.3 Shortcut keys when using the full Guide Web
Browser
For first time users of the full Guide Web Browser, the only keys
you need to use are the left and right arrow keys, for moving
backwards and forwards through the text, the enter key to follow
links and the escape key, to go back to the address box!
F12
Increases page magnification
CTRL + F12
Decreases page magnification
Right Arrow 
Left Arrow 
Enter
Escape
L
N
H
Moves to the next piece of text, link, button,
etc
Moves to the previous piece of text, link,
button, etc
If you have just moved onto a link, pressing
the enter key will follow that link to the new
page.
Takes you back to the address box at the top
of the screen, where another web address or
command can be typed. Type the word ‘Quit’
to come out of the browser and return to the
Main Menu.
Jumps to the next link on the page. Press
CTRL+ L to jump to the previous link.
Jumps to the next piece of text on the page
(that’s not a link). Press CTRL+N to jump to
the previous piece of text.
Jumps to the next heading on the page.
Press CTRL+H to jump to the previous
heading.
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CTRL + T
Converts all pages to a text-only version.
Pages will show all text in your regular Guide
colours. Press CTRL-T again to switch back
to the full view.
CTRL + I
Switches between showing and hiding
pictures on the page.
CTRL + P
Prints the current page in the colours as
shown on screen. The cursor must be on the
web page and not in the address box for this
to work. For high contrast printing, switch to a
text-only view first, by using the CTRL+T
shortcut.
Shift + TAB
Same as left arrow. Move to the next piece of
text, link, button, etc.
TAB
Same as right arrow. Move to the previous
piece of text, link, button, etc.
F8
Automatic Reading. Press F8 for Guide to
automatically read onwards from your current
position on the page. To stop the automatic
reading, just press the CTRL key or click
anywhere on the page with the mouse.
Guide is normally set to automatically read
every page, as soon as it loads. If you do not
wish Guide to automatically read every page,
set the Auto Read setting to off in the
Settings Menu.
Page Down
Scroll down the current web page by one
page.
Page Up
Scroll up the current web page by one page.
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Home
Jump to the top of the page.
End
Jump to the bottom of the page.
Backspace
Go back to the page you were just looking at.
CTRL +
Backspace
Go forwards a page.
CTRL + Right
Arrow
For magnification users, scroll page to the
right.
CTRL + Left
Arrow
For magnification users, scroll page to the
left.
CTRL + Up
Arrow
For magnification users, scroll page up.
CTRL + Down
Arrow
For magnification users, scroll page down.
ALT + Right
Arrow
ALT + Left
Arrow
ALT + Up
Arrow
For magnification users, move to the next
piece of text, link, button, etc, which is
immediately to the right of your current
position.
For magnification users, move to the next
piece of text, link, button, etc, which is
immediately to the left of your current
position.
For magnification users, move to the next
piece of text, link, button, etc, which is
immediately above your current position.
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ALT + Down
Arrow
For magnification users, move to the next
piece of text, link, button, etc, which is
immediately below your current position.
CTRL + A, then
CTRL + C
Use these two shortcuts to select all text on a
page and copy it to the clipboard. Use CTRL
+ V in another part of Guide to paste this text.
35.3.1 Web Browser address box commands
As well as www addresses, special commands can be typed into
the web browser’s address box.
Search
If something is typed which is not a www address
or a command, Guide will automatically search the
Internet for all pages matching your search words.
A new web page showing the list of results will be
displayed. Alternatively, type the word Search
followed by your search words. Guide will then
search for pages matching your search words.
Quit
Type the word Quit to close the web browser and
return to the Guide Main Menu
Close
If multiple pages are open, type the word Close to
close the current page. When the last page is
closed, you will be returned to the Main Menu.
Help
Type the word Help or press the F1 key to see
more help when using the web browser.
Back
Type the word Back to go back to the web page
you were previously looking at. (Also see the
backspace shortcut key above).
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Forward
Zoom
Favs
Add Favs
Type the word Forward after going back to a
previous page. This command takes you forward
again. (Also see the backspace shortcut key
above).
Type the word Zoom, followed by a number
between 1 and 99. This sets the zoom /
magnification of the page.
Type the word Favs or Favourites to show your
list of favourite web sites.
Type the words Add Favs or Add Favourites to
add the current page to your list of favourite web
pages.
Hist
Type the word Hist or History to show a list of
pages which have been recently viewed.
Links
Type the word Links to show a list of all links on a
web page.
Find
Print
Home
Options
Type the word Find, followed by a space, and then
type the actual word you are searching for. Guide
will then find that word on the page.
Prints the current web page. For high contrast
printing, switch to a text-only view first, by using
the CTRL+T shortcut.
Type the word Home to take you back to your
homepage. Use the options screen to set your
homepage.
Type the word Options to show the options
screen.
Further information about the full Guide Web Browser is available
by pressing the F1 key when using the browser.
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Note: The shortcut keys and commands above apply to the Full
Guide Web Browser only and not the Guide Text-Only Web
Browser.
35.4 Image and Handwriting Magnifier shortcut keys
The Image Viewer allows you to magnify pictures and handwritten
documents which have been scanned in using your scanner, to
enlarge images from a camera or to enlarge pictures attached to an
email. In addition to magnification, the Image Viewer can rotate an
image, change its brightness and contrast and even change its
colouration. The shortcut keys for all these functions are listed
below:
F12
Increase magnification of image
CTRL + F12
Decrease magnification of image
Page Up
Increase magnification of image
Page Down
Decrease magnification of image
Left Arrow
Move to the left side of the image
Right Arrow
Move to the right side of the image
Up Arrow
Move to the top of the image
Down Arrow
Move to the bottom of the image
Control + Left
Arrow
Move in bigger steps to the left
Control + Right Move in bigger steps to the right
Arrow
Enter
Scrolls through the available image
colourations
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Home key
Move to the top of the image
End key
Move to the bottom of the image
C
Change the image contrast
B
Change the image brightness
L
Rotate the image to the left by 90 degrees
R
Rotate the image to the right by 90 degrees
N
Restores normal image. Removes all
magnification and colouring from image
CTRL + P
Prints the image
CTRL + S
Speaks out any readable text on the image
35.5 DVD and Movie Player shortcut keys
When playing a DVD or a Movie File with the DVD and Movie
Player, shortcut keys can be used to control playback while the
DVD or Movie File is playing.
NOTE: The list of controls (and available shortcut keys) varies
depending on whether you are playing a DVD or playing a
movie file.
Escape Key
Press the escape key to show the Guide DVD
and Movie Controls Menu. When this menu is
showing press F1 for more help.
Arrow keys
(DVD Discs
only)
Use the arrow keys to select menu options at the
start of the movie. Note: If you do not want to see
the DVD menu at the start of the movie, play the
DVD using option 1 instead on the Guide DVD
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and Movie player.
CTRL + Up
Arrow
Increase volume.
CTRL +
Decrease volume.
Down Arrow
CTRL + Left
Arrow
Skip back by one minute.
CTRL +
Right Arrow
Skip forward by one minute.
Space Bar
Pause or Play the movie. If the movie is playing,
press the space bar to pause playback. If the
movie is paused, press the Space Bar to start
playback again.
CTRL + D
Next chapter. Most DVDs are split into chapters.
Each chapter is generally 5 or 10 minutes long.
Pressing CTRL + D starts playing the next
chapter. An alternative to this shortcut key is the
Page Down key.
CTRL + U
Previous chapter. Most DVDs are split into
chapters. Each chapter is generally 5 or 10
minutes long. Pressing CTRL + U starts playing
the previous chapter. An alternative to this
shortcut key is the Page Up key.
CTRL + M
Show the DVDs own menu. Press this shortcut
key when you are playing the movie and wish to
show the DVDs own menu again.
CTRL + Q
Quit the DVD and Movie Player. The movie will
stop and the Guide menu will display again.
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A
Press the letter a to change the aspect ratio of
the movie. This option is typically used to squash
or elongate the movie, to make it look correct on
the particular screen you are using.
K
Press K on the keyboard to toggle between the
available subtitle tracks on a DVD. Some DVDs
have multiple subtitle tracks in different
languages.
L
Press L on the keyboard to toggle between the
available audio tracks on a DVD. Some DVDs
have multiple audio tracks that play in different
languages or have extra audio description.
M
Mute. Press the letter M on the keyboard to mute
the sounds. Press it again to restore the volume
to normal.
N
Next title. If a DVD contains multiple movies,
press N on the keyboard to play the next movie.
P
Previous title. If a DVD contains multiple movies,
press P on the keyboard to play the previous
movie.
35.6 Shortcut keys when sending Instant Messages
When writing a message, use CTRL + Up and CTRL + Down arrow
keys to review the previous chat history.
CTRL + ALT + M: Use this to quickly jump to Instant Messenger
from anywhere in Guide. If you use this shortcut key when editing a
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document, Guide will give you a chance to save your work before
jumping to Instant Messenger.
35.7 Shortcut keys when reading PDF Documents.
F5 or CTRL + M
Arrow keys
(Line/Paragraph mode)
Arrow keys
(Magnification only mode)
Page Up
Page Down
Home
End
F8
CTRL
Escape
CTRL + P
CTRL + F
CTRL + G
Toggle between Line by Line
Mode, Paragraph Mode or
Magnify Mode
Move to next line or next
paragraph
Pan document
Moves back one page
Moves forward one page
Moves to the beginning of a
document
Moves to the last page of a
document
Read whole document from
current position
Temporarily stop reading
Close PDF document and return
to Letter and Document menu
Print PDF document
Find a word in the PDF
document
Find the next occurrence of the
searched for word
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36. Shortcut keys for games
36.1 Anagram
Escape Key
Press the Escape key to show the Game Options
Menu.
Arrow keys
Use the arrow keys to select the letters
Enter
Pick up and drop letters
CTRL + Up
Arrow
Pan Up
CTRL +
Pan Down
Down Arrow
CTRL + Left
Arrow
Pan Left
CTRL +
Right Arrow
Pan Right
Home
Sets view to normal mode
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36.2 Hangman
Escape Key
Press the escape key to show the Game Options
Menu
Arrow keys
Use the arrow keys to select the letters
Enter
Selects a letter from the alphabet grid
CTRL + Up
Arrow
Pan Up
CTRL +
Pan Down
Down Arrow
CTRL + Left
Arrow
Pan Left
CTRL +
Right Arrow
Pan Right
F4
Hint
Home
Sets view to normal mode
Spacebar
Gives you information about the game status
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36.3 Kountdown
Escape Key
Press the escape key to show the Game Options
Menu
Arrow keys
Reads the numbers
Enter
Shows available numbers and operators (Plus,
Minus, Divide, etc).
CTRL + Up
Arrow
Pan Up
CTRL +
Pan Down
Down Arrow
CTRL + Left
Arrow
Pan Left
CTRL +
Right Arrow
Pan Right
F4
Hint
Home
Sets the view to normal mode
Spacebar
Gives you information about the game status
Backspace
Deletes a calculation line
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Tel: 01905 754 577
Email: [email protected]
Web: www.DolphinGuide.com
Version 6.0
© Dolphin Computer Access 2012
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