Download SELECTEDWORKS USER MANUAL

 SELECTEDWORKS
USER MANUAL
TRACE: TENNESSEE RESEARCH
AND CREATIVE EXCHANGE
UNIVERSITY OF TENNESSEE LIBRARIES
AUGUST 2012
Contacts: Trace—[email protected] Trace Administrator– Seth Jordan, [email protected] Associate Dean for Scholarly Communica on & Research Services ‐ Holly Mercer, [email protected] For further informa on on a par cular topic, you may contact the appropriate librarian liaison from the following page: Subject Liaison Librarian UT SelectedWorks Manual 1 CONTENT
SelectedWorksattheUniversityofTennessee...........................................................................................................3
TheSelectedWorksSiteBuilder........................................................................................................................................4
GettingStarted:LogintoyourAccount.........................................................................................................................4
1.SelectYourSite’sURL........................................................................................................................................................5
2.IdentifyYourInstitution..................................................................................................................................................5
3.PickYourAcademicField(s)..........................................................................................................................................6
4.AgreementtoTermsofService&PrivacyPolicy..................................................................................................6
5.BuildYourSiteNow...........................................................................................................................................................6
6.AutomaticPopulationofContent.................................................................................................................................6
EditYourSite.............................................................................................................................................................................8 EditMyIntroParagraph.......................................................................................................................................................8
CategorizeMyWritings.........................................................................................................................................................8
SubjectHeadings......................................................................................................................................................................9
DocumentType.........................................................................................................................................................................10
ShowAbstractPreview.........................................................................................................................................................10
AddtoorModifyMyWritings...........................................................................................................................................11
Touploadnewdocumentstoyoursite:........................................................................................................................11
Theformatoftheabstractis:.............................................................................................................................................12
Uploada ile...............................................................................................................................................................................12
Providealinktothefulltext..............................................................................................................................................12
Publishmetadataonly...........................................................................................................................................................12
Publisherstatement..............................................................................................................................................................12
IfyouarrangedyourwritingsbySubjectheadings,chooseitfromtheoptionsprovided....................13
Tomodifyorwithdrawdocumentsthatarealreadypostedtoyoursite.......................................................14
EditMyPhoto/EditAboutMe........................................................................................................................................15
EditMyBackgroundInfo...................................................................................................................................................16
EditLinks:AddRelevantLinkstoYourSite..............................................................................................................16
UpdatingYourSite................................................................................................................................................................17
PromoteYourWork.............................................................................................................................................................17
MailingLists………………………………………………………………………………...………………………………………….20
Reports:TrackReadership................................................................................................................................................19
UT
THESELECTEDWORKSSITEBUILDER
GETTINGSTARTED:LOGINTOYOURACCOUNT
1.Gotohttp://trace.tennessee.edu;clicktheEstablishaSelectedWorksPagebuttoninthesidebar.
2.Ifyoualreadyhaveabepressaccount,loginwithyouremailaddressandpassword.Ifyoudon’thavean
account,clickSignupunder“Createnewaccount”tocreateyouraccountandsignin.
3.Ifyoucreatedanewaccount,youwillreceiveacon irmationemail.Pleaseclickonthelinkintheemailto
con irmandactivateyouraccount.Thislinkwilltakeyoudirectlytothenextstepinthesite‐buildprocess.
4.Accesscodeis“scholarship”
UT SelectedWorks Manual 3 1.SelectYourSite’sURL
Bydefault,yournameintheformat“ irstname_lastname”isusedtoidentifyyoursite.TheURLalwaysbegins
with“http://works.bepress.com,”butthesectionoftheURLusedtoidentifyyoursitecanbechangedbyed‐
itingthetextinthebox.Onlyletters,numbersandtheunderscorecharactermaybeused,howeveryoumay
notbeginyourentrywithanumber.
TheURLiseasytochangeherenow,butafteryoubuildyoursite,theURLcannotbealtered.Thisistheonly
thinginthissetupprocessthatcannotbechangedlater.
2.IdentifyYourInstitution
Ifaninstitutionisassociatedwithyouraccount,itwillbedisplayedhere.Verifytheinstitutioniscorrect
andcontinueontothenextstep.Otherwise,enteryourinstitution’sname,clickFindmyinstitution,and
selectyourinstitutionfromtheoptionsinthelist.
UT SelectedWorks Manual 4 UTSelectedWorksManual53.PickYourAcademicField(s)
Selectoneormoreacademic ieldsthatapplytoyourareaofstudy.Toselectmultiple ields,holdtheCTRL
key(Windows)ortheApplekey(Macintosh)whileclickingthe ieldnames.
4.AgreementtoTermsofService&PrivacyPolicy
Clickthelinksforthe“TermsofService”and“PrivacyPolicy”thatappearsatthebottomofthe
page,andreadthembeforecontinuing.Clickthecheckboxtoindicateyouragreement.
5.BuildYourSiteNow
ClicktheBuildSiteNowbutton,andwithinamatterofseconds,yourbasicsitewillbecompiledandready
foryoutopreview.Atthistime,yoursitewillalsobeautomaticallyupdatedandviewabletothepublic.
UT SelectedWorks Manual 5 6.AutomaticPopulationofContent
Afterbuildingyoursite,theSelectedWorksSiteBuilderscansthroughthethousandsofdocumentsinthe
ResearchNowsystemandcompilesalistofdocumentsthatappeartohaveyouasanauthor.(Ifnosuch
documentsarefound,thesystemwilltakeyoutothenextstep.)
 SkimthroughthelisttoverifythatthefounddocumentsshouldappearonyourSe‐
lectedWorkssite.
 Clickthetitleofapapertoviewit.
 Uncheckanypapersthatshouldnotbeincluded.
 ClickIncludedocument(s)inmyselectedworkssite,andyoursitewillbeinstant‐
lypopulatedwiththeworksthatyouhaveselected.
UT SelectedWorks Manual 6 EDITYOURSITE
1.Loginfromhttp://works.bepress.comviatheMyAccounttabintheheader.
2.UnlessyouhadpreviouslyselectedtheRememberMeNextTimeoptionorwerealreadyloggedin,
you’llbepromptedtoenteryouremailaddressandpassword,andclickLogintoproceed.
3.ClicktheEditMySitebutton.ThiswilltakeyoutoapagewhereyoucanaccessallSelectedWorksed‐
itortools.
EDITMYINTROPARAGRAPH
Yoursite’smainpagecanbeginwithanintroductionaboutyourwork.
1.ClickEditMyIntroParagraphtoaddyouroptionalintroduction.Noformatting(HTMLorother‐
wise)ispermittedintheintroductoryparagraph.
2.Oncecomplete,clickSaveChangestoviewyourintroductoryparagraphintheEditMySitepage.
UT SelectedWorks Manual 7 CATEGORIZEMYWRITINGS
Bydefault,thepaperspostedonyoursitearedisplayedcategoricallybytheirsubjectheading.Alternatively,
youmayelecttohavethemgroupedbydocumenttype(e.g.article,workingpaper,report).Controlthese
options,aswellasthetermsusedforthedocumenttypeorsubjectheadings,byclickingtheCategorizeMy
Writingsbutton.
SubjectHeadings
1.SelectOrganizemyhomepagebysubjectheadingsbyclickingthesmallbuttonnexttoitinorderto
haveyourpaperscategorizedanddisplayedbysubjectheading.
2.Modifyingyoursubjectheadings:Subjectheadingsthathavebeenusedbyuploadedpapersareauto‐
maticallydisplayed.YoumayaddnewsubjectheadingsbyclickingNewRowandenteringanewhead‐
ingintheboxprovided.DeleteanyunwantedsubjectheadingsbyclickingthecorrespondingDelete
buttonoreditasubjectheadingbymodifyingtheheadinginplace.
3.Onceyourlistofsubjectheadingsisasyouwouldlikeit,clicktheSaveChangesbuttonatthetoporbot‐
tomofthescreentosaveyoureditsandreturntoEditMySite.Alternatively,byclickingonAssignpaperstosubjectheadingsatthispoint,thesystemwillautomaticallysaveyournewsubjectheadings
andmoveontothenextstep.
4.VerifythatallpapershaveasubjectheadingbyclickingAssignpaperstosubjectheadings.
5.Foreachpaper,clicktheappropriatesubjectheading(s)inthelistboxtotheright.HoldtheCtrl
(Windows)orApple(Mac)keytoselectmultiplesubjectheadingsforadocument.HoldtheCtrl
(Windows)orApple(Mac)keywhileclickingaselecteditemtodeselectit.
6.ClickSavechanges.
UT SelectedWorks Manual 8 DocumentType
1.SelectOrganizemyhomepagebydocumenttypebyclickingthesmallbuttonnexttoitinordertohave
yourpaperscategorizedanddisplayedbytheirdocumenttype.
2.Ifyouwouldliketorewordthelabelforanyofthedocumenttypes,editthetextinthecorrespondingCustomLabel ield.TheCustomLabelwillbedisplayedastheheadingforthesedocumentsonyoursite.
Onlythelabelsmaybechanged;actualdocumenttypescannotbeaddedordeleted.
3.ClickSavechanges
ShowAbstractPreview
Whetheryouhavechosentodisplayyourcontentbydocumenttypeorsubjectarea,youhaveanadditional
optionofshowingyourreadersabitoftheabstractinthelistofdocumentsonthefrontpageofyoursite.
1.Checkthisoptiontodisplaythe irsttwolinesoftheabstractbelowthetitleofeachdocument.
ClickSaveChanges.
UT SelectedWorks Manual 9 ADDTOORMODIFYMYWRITINGS
Touploadnewdocumentstoyoursite:
1.ClicktheUploadContentbuttononyourselectedworkshomepage.
2.Completetheuploadform.
 Toaddauthors,clickAddAuthortoinsertaspaceforanewauthor,andentertheauthor’semail
address(optional),name,andinstitution(optional).
 Todeleteanauthor,clicktheDeleteAuthorbuttonthatisonthesamelineastheauthortobe
removed.
 Tomodifyinformationaboutanauthor,simplyedittheinformationinanyofthe ieldsto
changeit.
 Toreordertheauthors,clicktheOrdermenuinthe irstcolumntochoosetherightorder.
UT SelectedWorks Manual 10 Youmayeithercopy/pasteortypeyourabstractintotheboxprovided.Onlyplaintext,withoutanyfontor
stylechanges,issupportedintheabstract.Ifyouneedtoincludeboldoritalictextintheabstract,youmay
dosobychangingtheformatoftheabstractinthedropdownmenutoparagraphsformattedwithHTML
tags,andenteringthenecessaryformattingwithHTMLtags.TipsforenteringHTMLtagsareprovidedvia
theFindoutwhichHTMLtagsyoumayuselink.
Theformatoftheabstractis:
Thesystemdefaultstoexpectasingle‐paragraphabstract.Ifyourabstractismultipleparagraphs,orhas
HTMLcodes,picktheappropriateoptionfromthemenu.
Uploada ile
Ifitiswithinyourcopyrightagreementtopostthefulltextofthedocumenttoapersonalwebsite,youhave
theoptionofuploadingthedocumentfromyourharddrive(MicrosoftWord,RTF,WordPerfect,Excel,Pow‐
erPoint,plaintext,andPDF ilesareaccepted).Word,RTF,andWordPerfect ileswillbeautomaticallycon‐
vertedbythesystemtoPDF iles,andpostedasPDF iles.Whenyouselectthischoicetouploada ile,you’ll
bepresentedwitha ieldlabeled“PDF,MicrosoftWord,Word‐Perfect,RTF,PowerPoint,oraudio ile.”Click
theBrowsebutton(orChooseFilebuttononsomesystems),locatethe ileonyourharddrive,andselectit.
Note:thesystemliststhemostcommonlyused iletypes,butyouareabletouploadanytypeof ile(i.e.Excel,
plaintext,video,etc.).
Providealinktothefulltext
Ifyoudon’thavetheauthorizationtorepostthedocument,youmayenteralinktoitifitisavailableelse‐
whereonline.Choosethisoption,andanewentryformappearsforyoutoenterthelinktothepaper(be
suretoincludetheleadinghttp://forthistoappearasaclickablelinkonyoursite).
Publishmetadataonly
Choosethisoptionifyoudon’tplantouploadorlinktothedocument’sfulltext.Theabstractandcitationin‐
formationwillstillbesavedtoyoursite.
Publisherstatement
This ieldappearsonlywhenuploadingArticle,Book,orContributiontoBookdocumenttypes.Aspartof
somecopyrightagreements,inorderforyoutopostthedocumentatyoursite,thepublishermightrequirea
statementaboutwherethearticlewaspublished.Inthatcase,enterthespeci iedstatementinthePublisher
Statementboxanditwillappearalongsidethedocumentonyoursite.
UT SelectedWorks Manual 11 IfyouarrangedyourwritingsbySubjectheadings,chooseitfromtheoptionsprovided.
Sothatyourpotentialaudiencecan indyourstorieseasily,besuretoenterKeywords
andanAbstractintotheboxesprovided.Youcanalsochoosetheformatoftheabstract
fromthedropdownmenu.
Nowyouarereadytouploadyourarticle.Chooseeithertouploada ileoraddalinkto
yourarticledependingonitsformat.
UT SelectedWorks Manual 12 Onceyouaredone,clickontheUploadbutton.
Tomodifyorwithdrawdocumentsthatarealreadypostedtoyoursite
ClicktheEditbuttonthatappearstotherightofthedocumentintheEditMySiteview.
 Torevisethedocument:ClicktheRevisebutton.Thesubsequentscreenwilldisplayaform
similartotheUploadform.Changeonlytheelementsinthisformthatyouwouldliketomodify,
andclicktheSavebuttonatthebottom.
 Towithdrawthedocument:ClicktheWithdrawbutton.ClickWithdrawagainwhenpresent‐
edwiththecon irmationscreen,andthedocumentwillberemovedfromyoursite.Apagewill
beleftbehindasaplaceholdertonotifyusersthatthedocumenthasbeenwithdrawn,rather
thanhavingusersencounterabrokenlink.
 Tocustomizethesuggestedcitationforthearticle:ClickCustomizeCitation.IntheCustom
Citationbox,enterthetextofthenewcitationasyouwouldlikeittoappear.Todisplaytextin
SmallCaps,highlightthetextandpresstheSmallCapsbutton.TodisplaytextinItalics,high‐
lightthetextandpresstheItalicbutton.Toincludealink,highlightthetexttolinkfrom,press
theLinkbutton,entertheURLtolinkto(remembertoincludethehttp://),andclickOK.You
canalsouseHTMLcodestofurthercustomizetheappearanceofyourcitation,ifyouwish.Click
SaveChangeswhenyou’ve inishedcustomizingthecitation.
Whenyouhave inishedmodifyingthearticle,simplyclicktheReturntoEditMySitebutton.
UT SelectedWorks Manual 13 EDITMYPHOTO/EDITABOUTME
TheEditAboutMeallowsyoutouploadaphoto,resume/CVandotherbackground
informationaboutyourself.Thiswillprovideyourpotentialemployeroraudiencewitha
littlemoreinformationaboutyourinterests,experienceandaf iliations.
Tocompletethissection,clickontheEditAboutMebutton
UT SelectedWorks Manual 14 Onthefollowingscreen,enterasmuchinformationasyouwanttosharewithyourreaders.
Note:YourresumeisrequiredtobeinPDFformattoupload.
Theidealphotosizeis135pxby180px,butifyourphotoisadifferentsize,itshouldhaveawidth‐
heightratioof0.75.
BesuretoclickonSaveChangesonceyouaredone.
UT SelectedWorks Manual 15 EDITMYBACKGROUNDINFO
YoumayelaborateonyourbackgroundbyenteringinformationaboutthefollowingitemsintheMyBackgroundscreen.Thisinformationwillappearinthesidebarofthepagesofyoursite.
1.Addinformationtoanyofthefollowing ields.
 Areasofexpertise.
 Coursesorseminarstaught.IfenteringaURLforacourse,begintheURLwithhttp://soit
appearsasaclickablelinkonyoursite.
 Honorsandawardsreceived.
2.Ifnecessary,clickNewRowtoaddanewentryforthecategory.ClickDeleteRowtoremoveanitem.
3.ClickSaveChangeswhendone.
EDITLINKS:ADDRELEVANTLINKSTOYOURSITE
Shareyourfavoritewebsiteswithothersbyenteringthelinksandabrieflabeltodescribethemhere.These
linkswillappearinthesidebarofyoursite.ClicktheEditLinksbutton.
Onthenextscreen,typeinadescriptivelabel/titleandentertheURLasshownintheexample.Ifyouneed
toaddadditionalrows,clickontheNewRowbutton.Whenyouaredone,clickontheSaveChangesbutton.
Thelinkswillappearinthesidebarofyour
site.
UT SelectedWorks Manual 16 UPDATINGYOURSITE
Whenyouhave inishededitingyoursite,clicktheUpdateSitebuttontomakeyourchangespublic.Until
yoursiteisupdated,yourchangesareonlyvisibleinthisview.
Ifyouforgettoupdateyoursite,don’tworry,we’lldoitforyou!Eachnightyoursiteisautomaticallyupdat‐
edbythesystem.Pleasenote:uploadingorrevisingapaperwillautomaticallyqueueyoursiteforupdate.
PROMOTEYOURWORK
Topromoteyourselfandyourwork,besuretosetupautomatedmailings,whichwill
sendmessagesaboutnewcontenttointerestedpartiessuchasyourcolleaguesand
potentialemployers.
Tostartthisfeature,clickontheMailingsbuttoninthemenubar.
Youmayaddpeopletoyourmailinglist,ortheymaysignupthemselvesviatheJoin
MyMailingListformonyoursite.ViatheMailingListpage,youhavethetoolsto
managethesubscriberslistandcomposeandsendyourowne‐mailmessagesasdesired.
UT SelectedWorks Manual 17 Note:Beforeyousendoutyoure‐mailmessages,besuretoInvite/removeSubscribersbyclickingonthe
Gobuttonandenteringthee‐mailaddressesasindicatedonthescreenshotbelow.
Youcanalsouploadane‐maillistusingatext ile.(A ilesavedasa.txtformatwithonerowofthee‐
mails.Hint:Justentere‐mailsandpressenterbetweeneache‐mail.)Clickbrowse,selectthetext ile,and
thenclicksendinvitations.
UT SelectedWorks Manual 18 Aftertypingyourmessage,clickontheSendInvitationsbutton.Ifyouneedtoremovesubscribers,enter
theire‐mailaddressandclickontheRemovebutton.
REPORTS:TRACKREADERSHIP
Interestedinseeinghowmanytimesreadershavedownloadedyourpapers?ClicktheReportslinkon
yourEditMySitepage.
TheReportsscreenliststhecontentsofyoursiteindescendingalphabeticalorder,alongwiththedatethe
documentwaspostedandthetotalnumberofdownloadssincethatdate.N/Aindicatesthatthedownload
countisnotapplicablebecausethefulltextofthedocumentisnotavailableonline.
OTHERTOOLSFORPROMOTINGREADERSHIP
RSS
Automaticintegrationwithbepress’aggregationandsyndicationservicesensuresrapiddisseminationand
increasedreadershipofyourwork.ClickhereformoreinformationonRSSfeeds.
bealert
Thousandsgetnoti iedofnewbepresscontent ittingtheirrequestedcriteriathroughbealert,asystemby
whichreadersmayrequestnoti icationofnewcontentthatmatchestheirspeci icsearchrequest.
Full‐textIndexing
Full‐textindexinginGooglemeansmorereadersdiscoveryourwork.
UT SelectedWorks Manual 19