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FEATURING CHEF SARAH PrilROn Exhibitor Kit 2015 '4. ""ffi,," r#b t;. t;.v.i;.\: . ,,,,^. W i!rj',,-*'.1,,,:1.,,,^-, .;,m'w Hp w@ffiw#."&trry:gry # & ruk* ffif ffik. ffiffiTE wS &ffisW 'S*.&S &,*WW% S s6> IRVING TEXAS Beth Van Duyne Mayor Janua ry 2015 Welcome back to lrving, Texas, Zestfest Friends and Fansl ofthe great City of lrving, Texas, I am extremely proud to welcome you back to lrving for Zestfest 2015, for your fifth year at the lrving Convention Center at Las Colinas! As Mayor Greg Bagarozy and the entire Spicy Food Productions Team have once again delivered an amazing program for this event which promises to keep delivering "hot and spicy" in ways that stay fresh and fierce. Longtime friends and fans of Zestfest will welcome back many favorites, and newcomers will get a taste of what all the excitement is about. We're especially thrilled to welcome Chef/Writer/Mother/Texa n Sarah Penrod to lrving this year chef stage - we can't wait to see her on the celebrity ! We were so honored to have Zestfest as the very first public event in our Convention Center - you set far! The lineup for Zestfest 2015 is another great one, and we can't wait to show our Texas-sized hospitality as you mark your fifth event the pace for what has certainly been a fiery couple of years so here with us. staffof the lrving Convention center at Las Colinas is well-geared to take good care ofyou while you're at Zestfest, and the staff of the lrving Convention & Visitors Bureau is happy to assist with any "outside" questions you might have during your weekend. You'll find great information about the many other great assets lrving offers at www.irvingtexas.com. Wehopeyou'll also check in on Facebook and Yelp while you're here, a nd snap a couple of spicy pics for Instagra m, too ! The Whether you've come from near or far to be part of Zestfest 2015, we're glad you're here. Sincerely yours, Mry Beth Van Duyne Mayor Citvoflrvinq lS25WkMnqBlvd. llrvino.TX75060 | 1972\721-2410 | www.citvofirvino.oro January 2015 Welcome back to Irving, Texas - Most Zesty Onesl On behalf of the lrving Convention & Visitors Bureau, I just want you to know how proud we are to welcome Zestfest back to lrving for your FIFTH vea r here! Each year, the team at Spicy Food Productions works in a mad fury in their off-season to add all sorts of new elements to this great event, to keep it fresh and fiery, This year they've added a brilliant new face to the mix Chef/W riter/M other/Texa n Sarah Penrod and she'll be gracing the Celebrity Chef stage throughout the weekend. We're so thrilled to have her here in Irving! - - Our staff at the Irving Convention & Visitors Bureau is always nearby for you, and happy to point you in the direction of events and activities after Zestfest hours, and our hotels and restaurants who are looking forward to you being back here. (You can find lots more information at our website at www. irvingtexas. com. ) The staff at the Irving Convention Center at Las Colinas will take good care of you while you're here in the building. We also hope you'll check in with us on Facebook, and that you'll share the fun we know you're having on Instagram, Twitter and YouTube, too - and anywhere else you're hanging out online. Thanks so much for making Zestfest part of your weekend plans here's to a zest-filled 2015 for all of us! - In fiery friend sh ip, lvlaura Allen Gast, FCDME Executive Director 500r{ Las Colilas Bou1er3rd / lrdnq, lexas 75059 19?21r1214lti{t7?)411)7?{i,,!Iirri.rt(!nrunlicrceil*r.terIirrin!*ra!-c0n rs/rFffi* e0IVlltTll)ll I flSlT083 BllRti! c,r ffi cri'r1!R rrr:r:r...--..:--h-r-r-@ Utility Service Pricing Exhibitor Services: Phone: 972-4Ot-7775 Email: OnlineOrders@SMc lCC.Com r'!rr"'c ci:f'rv!.!T!{ir'l All orders must be placed online using our automated system. show registrant will receive a link and temporary password via email once orderinB is open. Contact Exhibitor Services for questions regarding this process. 'Advance Rate aoplies if ofdered ONE week prior lo Load In Date, if received after that date On Site Rate Applies Electrical Services Descrlplion Advance Rate' On Slte Rate $110 (No Tax) $130 (No Tax) 30 Amps Three Phase 208V $300 (No Tax) $325 (No Tax) 1ooAmps Three Phase 208V $600 (No Tax) $625 (No Tax) 200 Amps Three Phase 20BV $1200 (No Tax) $1,400 (No Tax) up to 20 Amps Single Phase 120V THREE PHASE 2O8V l5' $r6.24 Extension Cord 25' $27.06 tsnenston uoro 5u $54.13 Extension Cord Power Strip $'16.24 CUSTOM ELECTRICAL WORK- Hourly Rate Descfiption On floor Electrician (4hr l\ilin) Evenif g^Veekends/Holidays (4hr $110.00 $145.00 l\,4in) lnternet/Telecommunication Services Advance Rate' STANDARD INTERNET & NETWORK SERVICES On Site Rate High-Speed lnternei Conneclion 1 lP '20120 allshared nelwork. Higher speeds available. See Exhibilor Services lor pricino $ 350.00 $ Additional lP Addresses $ 50.00 $ s0.00 100.00 $ 125.00 it Cat 5 Cable $ $ 15ftCal5Cable 25 ft Cal 5 Cable 16 Port Hub Flental 7 400.00 14.00 g 14.00 $ go oo $ 30.00 $ 50.00 $ 50.00 SPECIALIZED INTERNET & NETWORK SERVICES $ $ $ 450.00 Standard Phone line ior Calls $ 325.00 $ 350.00 Slandard Phone line for Credit Cards 'Limited availabilliv. Contacl Exhibitor Services lor lurther delails. $ 300.00 $ 350.00 so.oo $ Dedicated 2N4B Service (Slatic lP) Dedicated 5MB Service (Static lP) Dedicated 101\rB Service (Static lP) 550.00 850.00 Must be ordered in Advance STANDARD TELECOMMUNICATIONS SEBVICES Telephone Unil $ 30.00 Zest Fest 2015 > Wingate by Wyndham Las Colinas - Irving Texas Page 1 of 3 Bookonhneorca usi1,800,317-0077 ContadUs AboutWntate. t,maps photocatery 'l/l/).'\t|>tlAU {wh. S WINGATE" :i !' r,'ir 'r' i . : i , . lClstomersRevew cd,- iree 4rghis or nighLt w t- Wr rtare@ by vry-dham "r',,k E E '.: LocaTtoN accoMMooATtoN BLlstNEss MEET|NGS DtNtNG THINGSTo oo I BLoc RE5ERVATION CHECK IN 12t10t2014 CHECKOUT , 12J1.1t.291A ADULTS ^,0, o IYJ ilre MWffi ( All Events ZEST FEST 2015 JANUARY liyou 23, 20I5 - .]ANUARY 25, 20] 5 love spicy food and festivals then you u.,onl want to miss thislZestFest is back at rhe lrving Convention Center options, iive music, celeb.ity chefs and contest a I packed inro one acrion packed weekend. Come join country from lanuary 23-25, 201 5. al njanuary20l5wthtonsofspicyfood the spicy foodies and exhibitors from around the DATES Friday,lafuary 23, 2015 10:00 1:00 Frldat January 23, 2015 1:00-5100 TRADE ONLY Saturday, lanuary 24, 201 5 1 0i00,6r00 saturday,l.fuary24,2015 5r00 8100 Dinn€r at ZesrFest Sunday, January 25, 201 5 1 0:00-5r00 PLACE http ://www. wingatelascolinas. com/event/zest-fest-20 15 / 12t10/2014 &@&st,2015 )t Wingsfe by - Irvi,ttg Texas Page 2 of3 ltulng Conventlgn Cent€r.t Lrs Collnai 500 w tas Collnas Blvd. lrvln& TX 75039 CONTACTI Gregory Bagarozy 845.6613616 pdu(€rp@€arthlink.net TCKETS WLL BE AVAILABLE ONLINE OR ATTHE CONVEMION CENTER BOX OFFICE, cLIcKHERE to reseNeyour room atthe wlnSate by wyndham in Las collnas DEIAIT9 OROANIZER Start: zestFest January 23.2015 Webslte: End: wu/w.z$dest201 1 .com January25,2015 Event Categoa),: cndon C.nter lflh8cor Event TaF: 2015, celebrlty, chefs. contest, Dallas, dfw, .1r.nt, food, foodle, hot6l, lrvln& Las Colh6E/ splcy, T.xr5 Z.stfesr Webslte: hupr/www.z$tfet20l 1..om VENUE lrvlng Com/entlon Cent€r 500 West Las Colinas goulevard, bvlt& + dX 73039 Unlted Staes Ggotl? M|p ( DallaF Dlgital5ummlt 2014- lMng Convention Center ht$ ://www.wingatelascolinas. com/event/zest-fest.20 i 5/ t2lrcn0t4 Zest Fest 2015 > Wingate by Wyndham Las Colinas - Irving Texas Page 3 of 3 WYNDHAM 80r€t 6t0uF !ffis.. o#ffi..*'.* o".s11 *-9,,.,.- Ftf*pt n6:iFtelr .il, ['1ffi'-t 'i]ffit1 '&St SfiF,x, l& fi *m" ffi t wlnSate by tltndham Las collhrs SIGN UP FOR EMAIT OFFERS Hxy 114 W.lnlt HlllLn,ltotn& TX 75038US 1-2144921 930 Pho.e 1-972.751 ,1031 Far 1-366-91 0- 850 W Walnut HlllLane, i.seradofi 8759 Email [email protected] . Home I Lo.atlon I Accommo&dons I Meerll)gs & events I Dinin8 | Thlrys to do contact Us wln8lteDFwlWinEateDallaslHotellnLascollnaslHotelsinlrtnalHotelsnearoMAlrponllrvlneconwnnonCenrerlDFwAlrporrHotel5lHotellnDalld Today's oater 1Oh Webslte D6lto D.c.mber 2014 Hotel Interner Markedng, Online srrare&/ & A.alytks pr@tded by Xrtya Connect http://www.wingatelascolinas. com/event/zest-fest-20 1 5/ t2/10t20t4 Et us'ERtnH Hxer: Ei envrtrEEr ffiffiffi[m[rumffimlilumr Welcome Exhibitor Dear Exhibitor, We take great pleasure in notifying you that SES has been selected as the "Official Service Contractor" for the zestFest 2015. We would llke to take this oppoftunity to assure you that we will do our utmost to make this a successful and profitable event for vou. We offer a full range of services to assist you in maximizing the impact of your exhibit, from rental packages to experienced labor for installing or dismantling your booth. We are proud to be your partner. Enclosed you wiil find important event information as well as order forms for services you may require. Quesuons regarding shipping, storage, furniture, graphics and labor should be directed to: Exhibitor Sbn ice Department Superior Expo Services 10548 W. Highway 80 Forney, TX 75126 [email protected] 972,271 ,7444 or toll free 865.386.3976 (866.FUN.EXPO) Questlons regarding the convention's policies, space assignments, display limitations and event schedules should be directed to: Spicy Food Productions Contact: Greg Bagarozy Phone: 845-661-3616 E-mail : [email protected] Please note the various items being provided for each booth by Show Management are located in the Show Information page 4. Analyze your needs carefully and return your order forms with full payment before Tuesday, January 13, 2015 to save money as well as ensure the availability of your item. PAGE 2 ZestFest 2015 January 23-25, 2015 Iruing Convention Center - lfl -- IL{ =fif- Table of Contents 'e-==='== | Exps =Err''=s= Event Information FAQ 6 Payment Policies 7 Limits & Liabilities 8 Shipping Instructions Shipping Quote Form Shippinq Labels Material Handllng FAQ ll Material Handllng Rates t4 Display Tables & Accessodes Order Form 15 tr Carpet & Cleaning Order Fofm 16 o Tuesday, January 13, 2015 Pipe & Base Order Form L7 E Tuesday, January 13, 2015 Signs & Graphics Order Form 18 o Tuesdat January 13, 2015 Display Labor Order Form 19 In-Booth Forklift Order Form 20 Cartload Service Order Form 27 Tuesday, January 13, 2015 Vehicle Spottlng Service Order Form Rules & Regulations 23 Third Party Payment Form 24 Exhibltor Appointed Contractor Form 25 Sample Certificate of Liability Insurance 26 Irving CC Utility Forms PAGE 3 \a.-. ZestFest 2015 January 23-25, 2015 Irving Convention Center *l-n_ *ilq ftgi I lBulrE.l{t{5R l sx"tl lElt*Rvr{:tg Event Information Discount Deadline: Tueday, January 13,2015 Show Colors: Red, Gold, Red Booth Carpet: No CarDet included with booth. Aisle Carpet: Red Substitutions are not permitted, If you require alteratjons or additions please review the enclos€d order forms. No credit or refund will be given for items not u5e0. Each 10' . . . x 10' booth will be Drovided with: 8' tall background drape 3' tall side dividers 1 - 6' skirted 2 - chairs 1 bble 1 - 7" x 44" ID Sign - wastebasket SES lvlove Decorator lvlove In Only Tuesday, January 20, 2015 In: Exhibitor llove In: 8:00am - 4:30pm Thursday, January 23, 2015 9:00am - 9:00pm Early Birth or Local Wednesday, January 21, 2015 Thursday, January 22, 2015 Trade Only Friday, January 23,2015 Event Hourcl 9:00am - 5:00pm Wedneday, January 21, 2015 Friday, January 23, 2015 Saturday, January 24 2015 8:00am - 4:30pm 9:00am - 9:00pm 10:00am - 1:00pm 1r00pm - 6:00pm 10:00am - 6:00pm Sunday, January 25, 2015 10:00am - 5:00pm Sunday, lanuary 25, 2015 5j00pm - 9:00pm lvonday, January 26, 2015 8:00am - NOON Driver Check-In By: lvonday, January 26, 2015 10:30am Freight Re-Directed Ati f4onday, January 26, 2015 11:30am Sunday, January 25, 2015 5:00pm Exhibitor l4ove Out: SES Move out: Advance shipping Address: Superior Expo Services c/o ZestFest 2015 Booth Name & 10548 W. Highway 80 Forney, TX 75126 #_ Direct Shipments to Show Sitel Irving Convention Center c/o Superior Expo Services Booth Name & #_ 500 W Las Colinas Blvd. Irving , TX, 75039 - ZestFest 2015 If you have any questions or do not find what you are looking for in this manual, please feel free to email [email protected] Exhibitor Service Deoartment at 972.27 1.7 444. or call our SES will have a service desk in a convenient location at show site if you require any further assistance. PAGE 4 ZestFest 2015 January 23-25,2OL5 In ing Convention Center SuFEnletR txF.r skstvtcta Frequently Asked Questions & Eachhevent is different. Please see the Event Information page 4, which will specifically list what items, if ani,-wliiUe included in the @ @ & password will be emailed to you. form toi Orders w.ill not be.pro-cessed without full payment, Pleas€ review our Payment Policies for detailed information. Don't foroet to keeo a.copy or your 0r0er lor your records. For orders going to other "official suppliers" (i,e, Electrical, Internet, TeleDhone,'Audio vlsual, etc.) please lollow tne payment and mailing instructions indicated on each of thi: forms located in this manual. cancelled t"1tio"idf'-liii:ypHiiii:i3'ill"liijr:f,',:"itffif?i'.1'3"[],:l"tJi::fiP[fJ#:l'JfilJil"'."+;i€EHf$]%3#$,;' rry 14,2015 they y;ill be billed at 1000/0. e& @ prior.to Wednesday, January 14,2015 will be refunded at 1OO%, Items cancelled after Wednesdav. Januarv 14. received for lr]lnuy^T9[!fgtt"q" ts sfl reoutreo to be on ttte. services requested before the orderwill be processed. If you choose to pay by check, a credit card option on-e:.Advance shipping is sending your materials, up to 30 days prior to the event, to a desiqnated warehouse which will d,e]rver_i! qil9ctly tp youl booth space during SES move in., The advanbge bf sending your freight in ad.Toje.^V,9tli-Il9!9-!I vance rs Knowrnq ,?[q rt nas![9!. arflved and wr be delivered to your booth Drioi to vour arrival, option twor Direct shipping is sending your ma,teriafs directly tdsnbw-site ourihq the desiqnated move in times. There is some !![ ll'r!n_ qll99t 9llpPrng because it does not allow for errors by your inbound arflve 0n !me, there may not be enouqh time to resend your materials, carrier. If there-is a problem and your carrier does not Material handling includes re.ceiving, unloading your exhibit materials, storage for up to 30 days at the advance shiDDino location. oelvery ro.your Doorry handtrng ot empty contajners (removat from booth, stored, then returned to the booth at th€t cldse of the gyelllqnp removal ol the matenal trom your exhibit booth for reloading onto outbound carriers. This charqe does not include the co$ or snrDorno. Shipping is the-means by which shipments are transported via carriers to and from the event location. YRC Freight is.the preferred carrier for Lhis show. Freight offers a convenient, hassle free shippinq service. If you would like to arrange lor shipping or receive a quote from YRC-Y_RC. Freight please call l-800-531-3976 or yrcfreiqht.tori ABill of Ladir-rq isa type_of d_orument that is used to acknowledge the receiptofa shipment of qoods. In addjtion to acknowledqinq Ine.recerpt oI gooos, a Brll ol Ladrng Indrcates the particular vessel on which the qoods have beCn olaced, their intended destinatioi. and the te.ITl lor transporting the thipment to its final destinalion. A Bill of Lading is mandatory for SES to release your materials'to your soecrlred carrier aI the close or the event. You may use any carrier of your choice, however we suggest you use the preferred carrier, YRC Freiqht. It is your resoonsibilitv to contac ano maKe all arrangements tor any carrier other than the preferred carrier. SES cannot quarantee thafother cerriers will snow up to prcK up your shipmenf, We do not provide outside carrier shippinq documents and/orlabels. ASES.Bill of Lading is required on ALL outbound shipments. The Bill of Ladinq is available atthe service desk, Aftervour booth is p-alcfe!, lab€led and ready to be shipped please relurn the completed Bill of Lading form to the service desk, If you are not usinq YRC Freight, our preferied carrier, Vou must call your desiqnaled carrier with oicl uo information. iivour ciriierlaiis-to ih6w .u1r J^o!.{i[ii1n_qnlyif l-p9.re-!!fe4eg throush YRc Frtisht and fhe d'isiorinTriie witi not ip'pii' A3iS' reprefitaliie w De ava aote at snow stte tor turther questions. J9i99i,ijiilt*ice, usually available one week after the event closes, contact our Exhibitor Service Department at PAGE 5 ZestFest 2015 SLrpEr.lttR lanuary 23-25,2OLs Irving Convention Center gXPC' StRvaBEg Credit Card Authorization i shipping costs, surcharges and any other additional amounts incurred as a result of show site orders placed by you or your I representative. Please complete the information requested below and return this form with your order. Companyl company Booth Numberl Cardholder Name: Credit Card Number: Expiration Date (mm/yyyy)r cardTypet l1 | oiscover ln ! lvisa n lMastercard lAmerican Express Billing Address: Cityf State, Zip; Phone Numberl Fax Numberi E-mail Address: Authorized Signature: I, agree to the conditions stated in this manual and the above paragraph. lulaterial Handling (Non-taxab/e). $ Booth Package: $ Display Tables & Accessories: $ Carpet & Cleaning: $ Pipe & Drape: $ Floral: $ Luxury Furniturel $ Discount Deadline: Tuesday, January 13, 2015 . . . Sign & Graphicsl $ Rental Units: $ Add On: $ Hanging Banner/ Riggingl $ In-Booth Forkliftl $ Cartload Service: All prices include delivery, installation, rental charge for the duration of the show and removal at completion, Payment, in full, must accompany all orders by to receive the discount price. Orders received after this date will be charged the standard rate. Items cancelled prior to Wednesday, January 14,2015 will be refunded at 100%. Items cancelled after Wednesday, January 14 2015, and prior to delivery wlll be refunded at 500/0. Items cancelled on show site or after delivery are !9!:Igfg!d3lb!g and billed at 100%. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after Wednesday, January 14, 2015 they will be billed at 1000/0, $ Vehicle Spotting Servicei $ Labor (Non-taxable). Totall $ If $ Mail order forms & full payment Sales Tax 8.25olo: $ GRAND TOTAL: $ to: to: paying by check, make payable Superior Expo Services 10548 W. Hiqhwav 80 Fornev. TX *126 Please reference the show Name & ComDany Name to; Fax orders with full paymentto: Email orders with full payment [email protected] 972.271.7888 ATTN: Exhibitor Services For any additional questions please feel free to email [email protected] or call us at972,27L.7444 or ] ZestFest 2015 January 23-25,2OLs Irving Convention Center supaf,rl{tR E:XPCI gignvtcgg Policies Full payment must be received for services requested before the order will be processed. If you choose to pay by check, a credit card is still required to be on file. All prjces include delivery, installation, rental charge for the duntion of the event and removal at completion. All charges are subject to sales tax. Payment, in full, must accompany all orders by Tuesday, January 13,2015 to receive the discount price. Orders received after this date will be charged the standard rate. Items cancelled prior to Wednesday, January 14, 2015 will be refunded at 1000/o. Items cancelled after Wednesday, January 14 2015, and prior to delivery will be refunded at 5Oo/0. Items cancelled on show site or after delivery are non-refundable andbilled at 1000/o Exceptions to this policy are Luxury Furniture, craphics and Display Rentals, If these items are cancelled after Wednesday, January 14 2015 they will be billed at 1000/0. l use the Credit Card Authorization form to help add up your order. N4ultiply the appropriate 8.25 o/o Sales Tax by your subtotal and get the grand total. To be tax exempt you must be a government or non-profit organization. If you are eligible, please provide an exemption certificate when placing your order. A resale certificate is not acceptable, as we are not providing services to be resold. 2. Online Ordering -.A link to the site, username, & password will be emajled to you. Pavment 'Email bv Email ydulorder with full payment to : [email protected] _ Payment bv Fax Fax in your ofder with full payment to: 972,27L,7aaa Attni Exhibitor Services Pavment bv Mail Mail in y'our order forms and full Davment to; Superibr Expo Services - 10548 W. Highway 80 Forney TX 75126 RE: ZestFest 2015 SES accepts Discover, N4astercard, Visa or American Express credit cards only. If a check will be submitted for payment please attach with your order forms and mail to Superior Expo Services. If you choose to pay by check, a credit card is still required to be on file, All checks should be made payable to: superior Expo services Orders will NOT be processed without full payment. please fill out the Credjt Card Authorization Form. Purchase orders may not be used in lieu of payment, SES will only accept purchase orders from Government and State Agencies. To process your order and receive advance prices, payment in full must accompany your order. Advance payment for material handling should be based on estimated weight. Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours. All show site orders including labor and material handling are payable upon presentatlon of our invoice at the event, For your convenjence, we accept Discover, Visa, Mastercard or American Express, as well as checks? travelers check and cash. Orders received after the deadline or made at the service desk during the event will be billed at standard prices. Services ordered at show site will not be processed without full payment. If you have contracted work through a display/exhibit house and require th€ services of SES , the payment policies stated above apply. Please forward this information to the proper parties. The exhibiting firm, is ultimately responsible for payment of charges incurred. In the event the named third party does not make payment upon presentation of invoice at show site, such charges will be presented to the exhibiting firm for payment. International exhibitors must pay for all services in tJS funds and must be drawn from a US bank. All charges must be paid in full prior to the close of the event either by cash, credit card or check. Wire transfers must include a g20.OO (US) transfer fee. If you are shipping freight to our warehouse or to show site and/or are ordering labor for installation or dismantling and/or rigging, you must complete the Credit Card Authorization form, Our services will not be performed unless we have a credit card authorization form on file. Ifyou require rigging or dismantling labor on move out, charges will be applied to your credit card. PAGE 7 ZestFest 2015 January 23-25,zOLs Irling Convention Center . . . r . r . r r . . . . . r SUFTF.i{3'r txtr(: S€iwlI}gg sES , its subcontractors, and Show Management shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind. SES, its subcontractors, and Show Management shall not be responsible for loss, injury or damage caused by laborers or equipment furnished by sEs or its subcontractors, except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors. SES , its subcontractors, and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss, injury or damage to an exhibitort materials or exhibitor personnel, which may make it impossible or impractical to exhibit exhibitor's materials. Claims for loss, injury or damage, which are not submitted in writing to SES within (30) thirty days after the close of the event, at which the loss/ injury, or damage occurred, shall be considered waived. No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action, SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the suoervision of the exhibitor. SES will not be responsible for improperly packed or concealed damages to exhibit. The placing ofan order for the services of laborers and the use of equipment by an exhjbitor, orany agent ofthe exhibitor shall be construed as an acceptance bV such exhibitor or aqent of terms and conditions set forth. SES will not be responsible for damage to uncrated, un-skidded, and concealed damage to materials for any reason. SES will not be responsible for loss or theft of materials after delivery to booth or before pick-up for loading at event close. SES is not responsible for shipments left in booth by exhibitor. We will count and ship pieces as found when we remove them from exhibit hall. SES recommends all valuable items be covered by YOUR insurance company to protect agajnst theft. In the event the designated carrier fails to pick up by the specified time, shipments will be re-directed by the show carrier. N4ake certain all of your materials are properly insured against flre, theft and all hazards while in transit, to/from your booth and for the duration of the exhibition. This may be done with "riders" to existing insurance policies. f4aterial handling includes unloading your exhibit materials, storage for up to 30 days at the advance shipping address, delivery to your booth, the handling of empty containers into/out of storage, and the removal of the material from your exhibit booth for reloading onto outbound carriers. This is not a transportation charge. This is a round-trip service and discounts will not apply for inbound or outbound only shipments. Do not send advance freight for Saturday/Sunday delivery, there is no guarantee someone will be there to receive it, lvlake sure your freight arrives during normal receiving hours, Monday - Friday, . If you are sending materials direct to show site, please make sure it does not arrive prior to the deadline specified. l'laterials arriving prior to the deadline may be REFUSED. If received and signed for additional surcharges may apply, A SES Blll of Lading must be fllled out at close of show. The Bill of Lading is available at the service desk during your event. Without a Bill of Lading the shipment may be brought back to the SES warehouse and surcharges will apply. In order for us to process your order for services and materials ljsted in this Exhibitor Service Manual, we must have a signed Credit Card Authorization form with credit card information or full payment in advance. Invoices for outstanding balances will be prepared at the service desk for review and payment. Advanced payments will be indicated and any balance due must be paid in full by cash, credit card or check. All inquiries must be resolved and completed before you leave the event. Orders by telephone will not be accepted. All advance orders, discounted to your advantage, must be paid-in-full at the time the order is placed. Orders received without payment will not be processed, Payment for all show site orders will be due and payable upon presentation of our invoice at the show. Services ordered at show site will not be processed without full payment. The availability of furnishings at show site can, on occasion, be limited and for that reason can not be guaranteed. It is best to place your order in advance if possible. Any discrepancy in items ordered and items received, or any complajnt or question concerning service, must be reported to SES immediately, Issues will be resolved and/or any valid adjustments will be made at that time and approved by the SES supervisor in charge. Credits and adjustments will not be made on information received after the show. Items cancelled prior to Wednesday, January 14, 2015, will be refunded at 1000/0. Items cancelled after Wednesday, January 14, 2015, and prior to delivery will be refunded at 500/0. Items cancelled on show site or after delivery are lg!:Igfuldau!9 and billed at 1000/0. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after Wednesday, January 14, 2015 they will be billed at 1000/0. PAGE 8 ZestFest 2015 January 23-25,2O'.5 Irving Convention Center SuF gFutlsr gXP(' g.sfitvtt3t6 Shipmqnts may bS sent to the qdvance warehouse.up to thirty (30) days prior to Monday, January 19,2015. Shjpments must --arrive Mondai, January 19, 2015 by 3:30 pm. No shiDmehta will b6 recelved at the w'arehouse on witekends or'iidiiaaG. snrpments arnvlnq at the warehouse after Monday, January 19, 2015 will be charged a late to warehouse fee of 9150.b0 in addition to any other charqes incurred. . . . . thipmenlq must arrive nosooner than Tuesday, January 20, 2015, If shipments arrive before this date they may be refused. snrpments wrjr 0e recetved dunng the destqnated move in periods as well as throuqhout the event. (See Event Information Daoe) As an exhibitor, it is your responsibility to lnstruct your cariier of the DroDer date for the direct deliveiies to show site, wergh tickets or Bills of.Lading. indicating weight must accompany freight delivery. The driveB signature on the show site receNrng repoft wl|| veflry me totat count and wetqht. Your SES Bill of Lading will be available for verification and signature at the SES Service Desk located at show site. After your booth is packed, labeled and ready to be shipped please return the completed Bill of Lading form to the service desk. Please dupiicate form for split shipments (one form for each location or one for each carrier). The Credit Card Authorization form MUST be Drovided when submittino this form. If your carrier fails to show up, your-sh-ipment will be re-directed throu6h YRC Frcight and the discount rate will not apply. It is YOUR responsibility to contact and make all arrangements for any other caffier than the preferred carrier, YRC Freight. If using an alternate carrier please provide SES with shipping documents and/or labels as well as this form. SES reserves the right to re-direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shiDment bv the established carrier check in deadline, PAGE 9 Si UPErtIcIR ExPE SnLUTrrfNs Superior Expo Solutions is the official show carrier for the ZestFest 2015 Irving Convention Center January 23-25,20ts Superior Expo Solutions offers competitive solutions for all of your logistics needs. . . Round trip ground transportation & material handling services Pick-up and transportation from point of origin to either advance warehouse or show site . . . Pre-printed shipping labels SAVE 15% on material handling when using Superior Expo Solutions roundtrip Consolidated invoicing for material handling and shipping charges . Managed transportation to and from the show floor . On-site customer support PAGE 10 ZestFest 2015 January 23-25,20ts Irving Convention Center gupEr{tc:R Ext3{f gERVtsgg Superior Expo Solutions - Shipping euote Form Company Name: Booth #: Contact Name: Phone# ''' : " E'mail Address: XNBOUND - Pick Up Location Information Requested Pick Up Date: Company: Street Address: City, State: I will be shipping to the Advance Warehouse I will be shipping to Direct to Show Site Superior Expo Services Irving Convention Center 10548 W. Highway 80 500 W Las Colinas Blvd, Forney, TX 75126 Irvjng , TX 75039 Adv, Warehouse Deadiine: [4onday, -]anuary 19, 2015 Delivery Date: Tuesday, January 20, 2015 I would like to schedule Outbound Transpoftation, Piease Provide me with a N4aterial Handling Agreement at show site for my shipping instructions and signature. So we may deliver your Outbound Material Agreemenl and labels, please complete the following information if djfferent from pick up address: Company; Street Address: Number of Labels: u Type of Service Standard Ground biloi l4atefla, K.D. (wooden) Grtons (cardboafd) tr Expedited Ground u Next Day T Crates Exh Trunks Sk ds / / Cases LX (fber) (colof)- PalleLs Carpets (co or) Other Other' r F nal Weight Subject to Correct Weight & Dimensions PAGE 11 guF:€ratcaR ZestFest 2015 January 23-25,2Ot5 Irving Convention Center €xPE Sgtavr6Eg Advance & Direct Shipping Labels $ ! IIJ F t{ {l v) Ll t l o, = lrt {J] \ tjl u LU td c f'l o- o cl LU ni nil t! hJ IJl o 6 LC) XLJ ^.L IIJ 00 ^ i SgER o< FJ oo- z L.LJ U IU o- a E$iE LU I z Lll z o (J o t(u J oLIJ ;L! -'i OU Urn ULJ UJ o :) o dsco .tr LLl !! \J (J H< z0J uJ d. Zrn fyu r> 3xt bI [1 nt! T IIJ dt <uJ >o -< z Ia uJ d t{ o I LU UJ EgH (J IIJ a z - = F (J l A f;;E* vU) oo : EiEr' 7P* v, IJJ d. J tlltdfi lm >o *uJ -LU oz ou) 6_ ur ,,,co p< <; 6: LLl co Ll.l Lt]= FO o ffi PAGE 12 gutrEfar[ftt ZestFest 2015 January 23-25,2OL5 Irving Convention Center txr,(f g€RVrc€s Material Handling FAQ's SES has the responsibillf/ of receiving and handling all exhibit materials, empty materials and empty crates, It is our responsibility to manage docks and schedule vehicles for the smooth and effc ent move in/out of the event. SES wilJ not be responsible, however, for any materials they do not handie. SES will have comp ele controi of the loading docks at all times, If you wish to unload or load, you must report to the sES Freight Desk. Do not proceed to the docks until toid to do so. ::> gHiSLIS-gAlgElAt-HAxpl$t9? lvlaterial handlinq includes receivino. unloadi deliverv to vour booth. handlino olemotv cc i' any Wpe of shiDpinq contai'er thal can oe unloaded at tne oock and delivered wtthoul addit.onal handllng. Crated containers include: crdLe5, fibdr cases, a-d proper.y packeo skid.. Crated shipments aIe packed include a mix of both crated and uncrated materials, al handllng.charges w ll apply to shipments that arrive in vehicles that are not dock height, le oroo tTarlers. eta. t requlre muiUple items to be moved or removed for delivery to booth. (i.e. loose items w1ro require multiple pieces to be moved to the rear of the trailer, in order to select the next from the trailer to rerfit in seouence. arrive frorn a carrier without a Bill of tading, which requires additional time and labor to pro- cess. Excess of Small Shipments: L0 or nore loose o eces ll'al are nol Ddlleliled or ctaied. Uncrated shipments i-dicales a sh,DrenL Lhdt is shrooec oose o pad-wrapped, dad,or u-sKrdded macfinery wifhout proper llfting tools. Straiqht Time: f4onddv - | rrdav, Bt00 am to 4 t30 om. Overfime: All other tinies. Satuidavs. Sundavs and Hol.davs. . r ST/OT or OT/ST: IF Freigh[ wr lbe handled one way on straight time and one way on overtime, either into the event or out of the OT/OTr If freiqht \,vill be handled on overtime into the event and out of the event. Ove.trne c"argetare a55e55ed when SES hds been qra-led access to tne Facrlity 0uring overtime, per Ihe conLraclJal agreen'enl behveen Show \4a-aqen"enl and the fdc.l,fy. lhis ,nil-aes warehouse ship nenli. Charqes will Cha'qes wri be based on lhe weiqrt Lhe weiqht o'vour inboL shiDmenl. Each shrDment recerved is considered se)parate. The shipment vour inbound -nexlof weioht wirl weiqht witl oe rounded LD Lo L-e Lne ne/L 100 loq.. los.. tacn t. 100 los. is cons,oered one cwt (hltndred weichL). There is a 200 lbs. minimum chaige for each shipment. Please refer to the llaterial Handling Rate Sheet for event prices. Calculate Total CWT (Enter in increments of 100 lbs. only; make sure to round up to the next 100.) Exalnple Be/ow is based on the Dubllshed rate. 350 lbs, (rounded to the next 100) divided by 100 CWT x $28.00= Material Handling Charge 9196.00 4 = 4 Tolal CWT The most.ost eFfectrve wav to se-d your sl^rpnenl s Lo consol,date and shr nk wrap voLr shiorents into one. Tf vou'shioment is broken-up qnd del.vered in nultiple shipme"ts, you wil oe chdrged pershrpment. peaseadviseyourcarriertodeliverasone(l) sh pment. Be ow ;s an eyample for an advance [o warehouse shrprr'ent -sinq fhe p-bl shed ratet $49.00 PAGE 13 guFERtoR EX!5C' S €rrwiE€s ZestFest 2015 January 23-25, 2015 Irving Convention Center Material Handling Rates Material Handling Charges Includel . Receiving and unloading your freight at the docks Deliverv to vour booth Storage and return of empties at the close of the event Removal of your freight from your booth Reloading onto your outbound carrier . r r ADVANCE SIIIPMENTS TO WAREHOUSE . The advarce warehouse will oegin receiving sh.pnerts 30 days orior ro: Monday, January Lgt 2Of5 . A|| mateflars srtpDed In advance to ^e warei-oLse N4UST ARRTVE By: Monday, lanuary 19, 2015 . Any shipment arriving after this date will be charged a late to warehouse fee oi g150.00 in addition to any other charges lncurred. . Warehouse receiving hours are Monday - Friday, 8:30 AM 5:00 Plvl. Any shipment delivered after hours or on weekends may oe reruseo. r Uncrated shipments cannot be received at the waTehouse. . Small_Packages: Shipments ufrder 35 lbs. (received n a sing/e shrpmenfi will be charged g45.OO for the 1st package and $20.00 every package after (per shpmenfi within Lhe same shipmert. r Shipnents w ll be weighed. Pric,ng is based 01 actual wetght ol sh,pment DIRECT SHIPMENTS TO SHOW SITE r All materials shipped djrect to show site MUST ARRM NO SOONER THAN: Tuesday, January 20, 2015 . Any shroments ar.iving p"ior to the above date'ray be refused, . Sh pn-ents w,ll be received during the nove in pe"ioos a1d t-rouqhoJl lne everr. r Small-Packages: Shlpments u|der 35 lbs, (receued in a srngle shlpmenfl will be charged $20.00 every package after (per shipmenj within the same shipment, . Shipments will be weighed, Pricing is based on actual werght ot shtpment RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE g45.00 for the lst package and IN & MOVE OUT SCHEDULE, Warehouse Shipment (200 lbs, minimum) Crated or Skidded Shipment $28,00 $s6.00 Special Handling $3s.00 $70.00 Crated or Skidded Shipment 530.00 $60. oo Specrai Handlrng Shrpment $37.s0 $7s,00 Sholv Site Shipment (2O0 lbs, minimum) Small Package (Maximum weight is 35 lbs, per shipment) First Carton $2s.00 Each Additional Carton $20.00 Late to Warehouse Freight arriving after Monday, January 19/ 2015 $150.00 Per Shipment Total Weight Estimated Material Handling Total A lbs. $ creditcard MUST be on file for all material handling, shipping inbound and/or outbound to the event. PAGE 14 ZestFest 2015 January 23-25,2OL5 Irving Convention Center g UFERl{:R gxP(] StFavraag Display Tables & Accessories Order Form Discount Deadline: Tuesday, January 13, 2015 Company: Contact Namei Addressl Z p Codei Phone #: Booth Number: E mailaddress: Skirted Display Tables 30" high (topped in white vinyl) Qw Item Description Discount Standard Total 4'tx24"W\30"t1 $84.50 $ra2.t5 6'Lx 24"Wx 30" H $103 00 $r24.25 $ 4th Sde Sk rt 6' 539.00 $48.50 $ Slr(Ony 6' 8 Lx24 Wx30"H 4th Srde Skirt 8 Skit $ $119 50 $144.25 $ $39.00 $48.50 5 4't $71.2s 5 Peqboard On y 8' $114.25 $143.00 $129.50 $161.75 4th Sd€ Sk ir 6 $19.00 $48.50 On y 6 W \42'I 4th Sde Sk rt 8' Tabe Skirt 0n y 8' $77.25 $i48.75 $186.50 $19.00 $48.50 Unskirted Display Tables 30" high 4'1x24'Wx30"H 6'1x24"Wx30'H 8'Lx24"Wr30"H $71.25 H 8'tx24"Wx42"H CocktailTabe 42" H Wa 2'x $ $ $229.25 $229.25 $ $197.50 $ $r64.50 $197.50 $ 561.00 $76.2s $ $164.50 B' $ B.g Rack $86.s0 $108.25 $ $116.50 $ $86.s0 $108.25 $ $86.s0 $r08.25 $ $86.s0 $108.25 $ Easel $28.00 $34.75 $ Fish Bowl $26.s0 $32.00 $ $14.75 $17.50 $ $70.50 $ Llterat!re Rack Cloihes Rack GarmentRack'2Arm $ (Water Fal $61.00 $76.25 5 Garrnent $72.50 $89.50 $ $109.75 $ $81.00 8 t 4'V€rical Tack board 4'x 8 Hor zonta $61.50 $87.s0 $91.50 $65.00 Bag/ Literature & carment Racks (t opped in white vinyl) $100.s0 $73.25 $18125 8'x 4'Vertcal (Water ) Rack Fa 4 Arm l) Additional Accessories $ 5 Arm LlCht Specialty Tables 30" in Diameter & Unskirted Cafa Tab e 30" H 8'Horzonia $49.50 $81.00 Tall Tack board Unskirted Display Table 42" high (topped in wbite vinyt) 4 Lt24"Yl\42'l) $70.25 $85 50 I 6 Lx 24" w x42" Total $ Pegboards, Tack boards & Grid wall Grid $61.75 $61.75 $ Standard ah Stoo H Fabna 29" $tt.2s 4'tx24"Wx42"u 6 Lx24"Yly42'l) a t:t24 f.4odlldr Discount 546.00 Padded Chair Skirted Display Tables 42" high (topped in white vinyl) Tdbe Slirt Item Description Sde Cha r Gray Tabie Table $ Chairs $67.75 $81.25 I $86.25 $103.50 s Table Liqht $4s.00 $80.00 $65.00 $90.00 Table Risers (covered with white vinyl) I 4'Lxr2"wx12"H '1x12'Wx12"H 3'1x12"Wx12'H . . . : $50.75 $ $61.25 $76.7s $ $72.00 $90.25 $ Order polic; All prices include delivery, installation, rental charge for the duration of the event and rernoval at completion, Payment, in fuJl, must accompany all orders by Tuesdat January 13, 2015 to receive the discount price. Ofders feceived after this date will be charged the standard rate. Items cancelled p or to Wednesday/ January 14/ 2015 wjli be refunded at 100o/o. Items cancelled after Wednesday, Janlary 14/ 2015 and prior to delivery v,vill be refunded at 50o/o. Items cancelled on show site or after delivery are non-refundable and billed at lOOo/o. Exceptions to this policy are LL]xury Furniture, Graphics and Display Rentals. Ifthese items are cafcelled after they will be billed at 1000/0, Event colors are: Red, Gold. Red .".t ,;:Lr ;;fr ;Jr:;:;fr rea liirt:il:J i Total sales Tar 8,25olo + $ Grand Total $ PAGE 15 ZestFest 2015 January 23-25,2OL5 Irving Convention Center Suttatd,(ftl TXFo SEnvraEs Carpet & Cleaning Order Form Discount Deadline: Tuesday, January 13,2015 Companyl Contact Namel Addressl City: Phone Zip Code: #l Eooth N!mberl E-mailaddressl Standard Carpet Prices include installation and taping front edges. (please che€k the catpet colar cnolce,) Item Description QTY Discount Total Standard 10'x 10'Carpel $ s0 $154.50 $ 10'x 20'Carpet $226.00 $282.2s $ 10'x 30'Carpet $3 28.25 $410.25 $ 10'x 40 Carpet $431.25 $539.2s $ $s40.75 $667 .2s $ $0.75 $0.8s $ Visqueen per sq ft $0.75 $0.85 $ Taping of visqueen per linear ft $0.6s $0.7s $ 10'x 50'Carpet 123. of ft -t check the carpet color of ]Please Carpet Accessories Carpet Paddrng per sq .ARPErcoLoRs I i choicei i"'"-".+ "*r *l I r-'edol I ] u\Poa ' bbck E "v.'ne I All Custom Carpet orders must be received by Tuesday, January 13, 2015. Orders received after this date may be subject to avajlability and additional charges may apply. Custom carpet orders are non-refundable, Custom Carpet Prices ioclude installation, removal, taping front edges as well as visqueen. Booth Dimensions I Feet x I Feet (Please check the carpet color of choice.) l= Total sq ftx ft sq lx tt I x price l= I =l$ $3.7s Total price Deluxe Custom Carpet Prices i0elude installation, removal, taping iront edges as wellas visqueen. (Please check the caryet color of cholce,) Please call our Exhibitor Service Department at 972.271,7444 for price quotes and coior options, :leaning #of Days Booth size per sq ft Porter S€rvice Description Price per sq ft Total $0.33 $ Up to 300 sq ft $125.75 $ $0.31 $ 300 - 500 sq ft $169.50 $ . llnciuceS pflor) Total Price Per Day Vacuum Once Prior to Show Opening Vacuum Daily # of Event Days Ordei policy . All prices include delivery, installation, renta charge for the duration of the event and remova at comoleton. Payment, in full, must accornpany all orders by Tuesday, January 13, 2015 to receive the discount price. Orders received after this date will be charqed the standard rate. Items cancelled prjor to Wedn€sday, .lanuary 14 2015 will be re, funded at 100o/o. Items cancelled after Wednesday, .tanuary 14/ 2015 and Drior to delivery will be refunded at 500/0. Items cancelled on show sjte or after delivery are !q!-refundable and billed at 100o/o. Exceptions to this policy are Lux!ry Furniture, Graphics and Display Rentals. If these ltems are cancelled after thev will be billed at 1000/0. Total + $ + $ sales Grand rax 8.23o/o Total $ PAGE 16 Ze3tF€6t 2015 January 23-25,2015 Irving Convention Center Pipe & Baee Order Form DiEcount Deadline: Tuesday, January 13, 2O1S Company: Contact Name: Address: Clty: Phone #l Fax . #: Zlp Codei Booth Number: E-mall addressl 5' - 10' Steel Exoanders PAGE 17 ZestFest 2015 January 23-25,2Ot5 Irving Convention Center gl r., Fel{.t trR €xF|: €x}rvtl:ts Signs & Graphics Order Form Discount Deadline: Tuesday, January 13, 2015 Company: Contact Name: Addressl City: Phone Zip Codel #l Booth Number: E-mailaddfessl High quality signs and graphics can enhance lhe overallimaqe ofyour booth. Our Graphic/Sign quality siqns and graphics. a a a a De padment at SES is driven to excellence and strives to prcduce the highest Allstandard signs are digitally poduced on while foam core. Standard sign price includes texvcopy placement in a mlor specified area on a single side. Custom signs and bannerc can be ordered in advance ONLY. We must receive yolr order with payment by Tuesday, January 13,2015. Orders recerved afterthisdate may be subject to avaiJability and additjonal charges may Easel Siqn l4eter Boad Sign Stand Sign 2'X 6'Banner @l !E Y T il li rl" x \ : "*{4{ Table Top sion - with easel back Horizontal Vertical $45.00 $67.s0 $ 22" X 24" Stand Slgn - single slded, includes sign stand Horizontal Vertical $120,00 $160,00 $ 28" X 44" Ea6el sign - single sided, includes easel H0rzontal vertical $84.00 $102.00 $ 14" 2'X6' 38 r/8" X 93" 7" X 44" Bannel - single sided with grommets $144.00 $180,00 Meter Board Sign - free standlng, single sided $295.00 $360.00 $ ID Sign .cad $33.00 $49.50 $ Stock Customer Supplied graphlcs (Mun be size4 if gnphic is not pint ready there wl/ be a Custon Graphics Design (1 hour Length (ft) t nininun) x wrdth (ft) - hour graphic design chdrge.) Square (ft) -= PAGE 18 ZestFest 2015 January 23-25, 2015 Irving Convention Center ,5upaRtif|a TXPE gEr{Vlers Display Labor Order Form Companyl Contact Namei Addressl City: Phone #: Fax #: B""th Nr.b* E-mailaddress: Verv Important: ff using SES Supervislon please ,lll out the below informatro. as well as the Outbound Eilt of Lading (located on the next paqe). If using Exhrbitor sup.ervision please cornplete alloutbound shipping documents at the sES Service oesk prior to trrdciose 6i1ne e"iriil* An worK pertormed without direct exhibitor supervision will be charged a 250/0 supervision fee with a minimum fee of $25.00. -"- . bl4id,in advance.. ordets for,displa.y.labor will not be processed without pre-payment. The minimum charge for tabor is 1191q1:.Tl"J one (li nour-per worker- Labor tneJealter is charged in half(1/2) hour incremenls per worker. Labor cancelled on site will be charqed a ;ne (1) hour cancellatlon ree per worxer' ll txhlbitor lails to use the worker (s) at the rime specified, a one (1) hour "Not Ready" charge per woiker will apfly, 8i00 am to 4:30 pm 4:31 pm to 12:00 am Prior to 8i00 am & after 4:30 pm All Day L_l SES Supervision (Exhibitor does not have to be present) SES will proceed with your display setup unless you instruct us otherwise. WorK will be done on straiqhl time, unless move in/move out schedule does not p-ermlL-All work pertormed without drrect exhibitor supervision will be charged a 25% supervision fee with a minimum fee of 925,00. (If using SES supervrsron, pease comptete the nformation betow;) unit? Photo enclosed? Selfcontained Set up plans Grpet: attached? ! ves n own n sEs cotor: E ruo n Yes n Yes ! n tlo No Suggested tools (i,e 16'ladder)i n Exhibitor Supervision (Exhibitor must pick up tabor from the SES Service Desk) All wolk to be performed ONLY under the supervision of an Exhibitor Representative, Labor ordered and not called for bv the exhibitor will be bllled lt a one (1) hour "No[ Ready" charge per man. Work start time can only be guaranteed in those cases when labor is requesteil for the start ofthe worKoay. Please provide a contact name and phone number for the person in charge of your move in. PAGE 19 I ZestFest 2015 January 23-25,2OLs In ing Convention Center .xfl :ilni -D-tl- In-Booth Forklift Order Form Companyl Contad Name: Address: Cityr Phone #i Fax | SIPEFTBF I gXF€ i sERvreEs I Zip Code: #: Booth Numberl E-mail addresst In-booth forklift service may be required to: . . Assemble.displays, or when uncrating, positioning and re-skidding equipment and/or machinery. ASSISI In me movlng ot equipment and materials weighinq 200 lbs. or more within vour booth soace, Please Note: In-booth forklift service does not reDlace material handlino. Must not require storage of empty crates, pallets or packaqi-nq. Unloading and loading must be done at exhibitors diiection. o Forklifu need to be ordered in advance for more than 5,000 lbs.. capacity. Please contact SES at gl2-Z7L-7444 for . . . a quore. All orders must be paid in advance. Orders for in-booth forklift will not b€ processed without pre-payment. The minimum charge for labor is one (llhour per worker and equipment. Labor theieafter is charged in ir'atf 1i7Z) nour increments per worker and equip-ment,. Equrpment and labor cancelled on site wjll be charged a one (I) houi iaricellation tee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time specifieb, a one (1) hour "Not Ready" charge per worker and equipment will apply. 8:00 am to 4r30 pm 4:31 pm to 12r00 am 8,oo a urt"|. +,:o !,,1o;j; ". o. # of Forklitu up to 5,000 (4operator)l lbs, Describe work to be done: n Please specify other equipmentt ! Straps n Chains n Fork Extensions n Yes mayappty) f-l No Four (4) stage forklift requiredr Spotting of Equipment (Additionat charges ! . Insta ation/, Dismantle of Header ! Otner Please provide a contact name and phone number for the person in charge of your move in, PAGE 20 guFrntctFl ZestFest 2015 January 23-25, 2015 Irving Convention Center TXFE s€Frvl$gs Caftload Service Order Form Company: Contact Namei Addressr City: Phone #: Fax zip Codei #: Booth Numberl E-mailaddress: A credit card authorization form must be on file to receive s€rvice. SES is pleased to make available one (1) laborer with one (1) pushcart, for one (1) trip, one way from the dock to your booth or from your booth to the dock for a charge of $50.00 (ST) or $62,50 (OT) each way. A cartload is ten (10) pieces or less, weighing less than 200 lbs. total. There is a maximum of two (2) cartload trips per booth. If additional trips are required, exhibitor will be charged material handling. This service will help expedite the process and reduce your hassles. This service will be available during move in and move out at the event. You can make the arrangements at the SES Exhibitor Service desk prior to (or before the end o0 the show. If you have any questions please contact SES Exhibitor Service Department at 972-27L-7444. Pre-orders will receive preferential service at show site, but you can also order this service at the SES Service Desk. Check In Procedure: 1. One person will check in with a SES Supervisor, who will direct exhibitors to the POV unloading area. 2. One person must remain with the vehicle at all times or you must return to your vehicle within 20 min. 3. A laborer will be dispatched to assist unloading of your vehicle on a flrst come, first serve basis. A POV, or privately owned vehicle, is considered to be any vehicle that is primadly designed to transport passengers, not cargo or frejght. Examples include sedans, pick-ups, pass€nger vans, taxis or sports utility vehicles. Caftload Service will be refused and material handling charges \ iill apply if you arrive with any of the following vehicles: . Semi . Flatbed . Adyanced 9rd91s -will rece_i_yg preferential service at show and type of vehicle you will bE arriving in: Date: Trailers . Eobtaii site. Please indicate the approximate date, time Vehicle Description: Rules Regarding Cartload Servicet a You mustanive in a Drivatelv owned vehicle, . . . . . This service is for exhibitors who have small hand carry items all of which must Your vehicle must unload at the receivang dock of the exhibit hall, SES personnelwill direct vehicles, The cart is not authorized to enter or go to any parking structure. Freight that is too large or heavy will be charged material handling rates. flt in a 3'x 4' push cart. PAGE 21 ZestFest 2015 SUFERINR lanuary 23-25,2OL5 Irving Convention Center EXP(3 SEllVIcES Vehicle Spotting Service Order Form Company: Contact Namel Address: Cityl Phone Zip Code: #: Booth Numberl E mailaddressr A credit card authorization form must be on file to receive service, The spotting of vehjcles is one of the most critical segments of vehicle or trailer on the event floor and its subsequent removal scheduled for display MUST complete and return the following . ders by phone will not be accepted. A target move in iime will vehicle deliveries may be accessed a time and labor surcharge, the move in operatjon. Spotting is the placement or "dropping" of a from the event floor. Exhibitors with vehicles (self-propelled or pushed) form, via fax, to SES no later than Tuesday, January 13, 2015 . Orbe assigned based upon this information. Any off-target or unscheduled Descriptjon of vehicle (s) to be spotted Arrival Date / Time: Booth Number / Location: Dimensions; Lengthl Special Needs / Widthi Heighti Weight (lbs.): HandIng: Rules Regarding Vehicle Spotting: . Fuel tank must not contaln more than 1/4 - tank (or 5 ga lons, whichever is ess) of fuel. . Gas cap must be locked or sealed by tape to prevent the escape of vapors . Refueling, or femoval of fuel frorn vehicles, wh le on the prernises is prohibrted . Vehicle cannot be turned on, operated or moved during event hours. . Batteries mlst be d sconnected and taped. . Key (s) shou d be ava ab e to Show lulanagement and/or SES at a I t mes. . No vehicles shall be parked in desgnated fire lanes. . A spotting service orders are subject to SES Payrnent Pollcy and Llnrits and Liability, . All work isto be performed under the supervision ofan authorized exh bitor representatve. . Please noter some venues may have other and/or additionai rLrles PAGE 22 ZestFest 2015 January 23-25, 2015 Irving Convention Center *klar"**r*o ljlilf{ lExco 'Tflexnvrcxe Rules & Regulations To assist you in planning for your participation in this event, we know you will appreciate knowing in advance that union labor is required for certain aspects of your exhibit handling. To help you understand the Area Work Rules-Labor Regulations, we ask that you read the following: We currently have agreements with local unions to provide labor for display installation and dismantling. Full time employees of the exhibiting companies or approved EAC!, however, may set their own exhibits without assistance from any union labor. If you would like assistance to set your booth, it can be ordered in advance by filling out the Display Labor Form in the SES exhibitor manual or on show site at the SES Exhibitor Service Desk. Exhibitors may use a two-wheel dollie or hand-carry their own freight into the exhibit hall. Please keep in mind, for some shows, parking may be limited for unloading and loading. A designated entrance for pOV's will be provided and an allotted amount of time will be given per vehicle for loading and unloading. The use or rental of four-wheel dollies, flat bed carts or other mechanical equipment is not permitted. SES will control access to the loading docks in order to provide for a safe and orderly move in/move out. We request that exhibitors do not tip employees (give money, merchandise, or other special consideration for services rendered,) Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor. Employees are paid at an excellent wage. Tipping is strongly discouraged and is not an accepted company policy. Standing on chairs, tables or other rental equipment is prohibited. This equipment is not engineered to support your weight. SES cannot be responsible for injuries or falls caused by the improper use of this equipment. |,AttE ZJ guFgRrtrra ZestFest 2015 January 23-25,2O'-5 Irving Convention Center Third i i : txPo FgFavagEgt Pafi Payment Full payment must be received for services requested before the order will be processed, If you choose to pay by check, a credit card must still be on file. SES will present invoices to third parties at show site for payment of all services rendered to exhibitors under the following conditions: . . . . The Exhibitor is required to complete the Exhibitor Appointed Contractor (EAC) form located in this Exhibitor Service N4anual. The payment of the third party must be acceptable to SES . Also the credit card information below must be completed and submitted to SES Drior to the show. If there is any doubt who is to be invoiced for a service, the charge will be issued to the exhibitor. The exhibiting firm is ultimately responsible for the payment of charges. If the EAC requires SES to fax an invoice from the convention facility, a $10.00 service fee will be added. The following form is to be completed, signed and returned by both parties by . Otherwise, the request will not be approved, Exhibiting Company; Booth Number: Exhibiting Company Contact Name & Title: Authorized Signaturel Display House Name (Third Party Payer)l Display House Contact Name & Title: Authorized Signature: Display House Address (Third Party Payer): City, State, Zipl Phonel Fax: Items being billed to Third Party: ! Ivlaterial Handling | ! Furnishings I n oisplay Labor n Att services n other We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event the named third party does not make payment upon presentation of invoice at show site, such charges will be presented to the exhibiting firm for payment. Company Name: cardholder Name: Credit Card Number: Expiration Date (mm/yyyy)l card Type: lDiscover |! lvisa n lvasterCard In ]American Express Billing Addressl City, State, Zipl Phone Number: Fax Number: E-mail Address: Authorized Signature: I, agree to the conditions stated in this manual and the above paragraph. PAGE 24 ZestFest 2015 January 23-25, 2015 Irving Convention Center I I guFERroR $I#i lexeo -I {fr.:rERvrs=s I Exhibitor Appointed Contractor - EAC Form SES has been selected as the Official service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning, installation and dismantling of exhibit materials. An Exhibitor Appointed Contractor (EAC) is: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on site and does not represent one or more ofthe Official Conbactors, Rules and Regulationsl . . . . Each representative of an EAC must physically pick-up, in person, an 'Exhibit Crew'badge at the SES Service Center. If an EAC representative does not have any identification which verifies her/his employment by the EAC, she/he must be accompanied to the SES Service Desk by a representative who does have verifoing identification. These services shall not conflict with existing labor regulations or contracts and in fulfilling her/his obligations, the representative of an EAC shall adhere to the regulations set up by the Hall and Show lvlanagement regarding entrance, It is the responsibility of the Exhibitor to see that each representative of an EAC abides by the official Rules and Regulations of this exposition. The representative of an EAC shall have a true and valid order for seruices from an Exhibitor in advance of the event move in date. No EAC shall solicit business on the show floor. Authorized Contact Name & Titlel Authorized Contact Signatu Je: City, State, Zip: Authorized EAC Contact Name & Title: Authorized EAC Contact Signaturel EAC Representative on Show Sitel Type of service being performed: PAGE 25 *h* m:IFi ZestFest 2015 January 23-25,2O'.5 In ing Convention Center ls",t**,** Expo I '-{rnf lat*or,:e* Sample Ceftificate of Liability Insurance This form.should name SEs as additjonally insured foreach EACfrm being ullized. Note:The EAC must maintain at leastgl million In employer,s liabitity, generaj liability, automobile llability and workers compensation as required in ge state the exposltion is located. ACORD I cERTIFTCATE oF lraBruw Ilsun-alci DATE PROOUCER ABC Insurance Aoenca 1234 Brokel LenE New York NY 123tll; riE+tr_fi+Fffi ,ffi HBilrffi f Sil'Cffi lg'itlJlie)4s6-?8'g0 (mm/ddlylyy) H+ffi fur#iffi r,g+fl b,,6.c$l6pxr,tr, INSURERS AFFORD1NG COVERAGE INSURTR A: INSURER Hartford Insurance Company of Texas ET COVERAGE'S ffiffsff fu i8#,fld"TAdB{r,nfl o'ot8li$ll,sJF$tff INSR TYPE OF INSURANCE LTR POLIC1 NUI.4BER *uft,5'Elffwboo" POLICY EXPJRATION f,?1,"s8" LIMITS (1114/DD/YYYY) GEI{ERAL LIABILITY EoMiiERcrAr orloll09 000P9429a-a1 GENEEthrlt\srLr oLlollLo GENERAL AGGRSGITE LIMTT,APPLIES PER B AUTOI4OBILE IIABILNT ilkBwitF%AL.ros A/i \ \tL- st(ls-o29499s scH EoULED \ \\v< --., \out/T 01/01/09 \ ) | \'.' Auros I.ION OWNED AUTOS LIABILITY GAMGE ANY AUTO /t ,,4 D wr4oxr(ExsRgpMPENWoNAND ouolllo 01/oLll,9 F#$ronar rraoirrv oLloll09 M145-55-PJ37 oLlor/Lo ollor/09 000p94294-arl olloLllo HoLDER t tooo $trDo,000 9EN9"CL AGGREGqTE s2,rxr0,{x)0 PjrDucTs-cor4P/oP 1400q000 AGG COIiEINED SINGLE LIi4TT 1t000,000 (Ea accld€nt) t PROPERTY DAMAGE $ AUTO ONLY-EA ACCIOEIiIT t OII]ER ]TIAN $1,000,000 EACH OCqJRRENCE l1p0o,0o0 AGGREGATE $1000,000 WC STATUE- ORY|.!MITS OTHER E,L, EACI ACCIDENT t1000,000 E,L, D1SEASE.EAEIlPLOYEE fr.,oo0,oo0 E.L. DISEASE -POUCY Ul"ltT 11,000,000 €ach Oc.lr€ncc & AggrcAat€ 31,000,000 11,000,000 DESCRIFTIOX OF OPERAIIONS/LOCATIONS/VEHICLES/EXCLUSIOI{S ADDED BY ENDORSEMEI{T/SPECIAL CGRTIFTGATE ONAL & ADV II.I'URY gODtlY IN]URY HEff*?,Ffi,'fr,itsP.* REIENTION c 15q000 t1E\ExP {Any one pe$on) (Per aaldent) )\_-/ xt 1234567 t1,{x}0,@0 SODILY INJURY \ (", EACH OCCURRENCE FIRE DAMAGE (Any one nrc) lx ADDITIONAL IIiSURED, I.{SURER LETTER: X PROVI$OI{S CANCELLATION AUTHORIZED REPRESENTATIVE John Smilh, cIC a . . . a PRODIJCER: Inslirance Agenb/ Broker who issues certificate. t{A E OF INSUREDT l4ust be the leoal name of contradino oartv. TYPES OF INSURAT{CEi t'lust rncludt tvoes reouired bv co-ntract. FOR'I OF COVERAGE: !1ust be "occurence,' from ofcdverage. I{AME ADDmONAL INSURED'S: SJDerJor Exoo seru,ces fofficiat Seru ce provtder), Show I\4anagement, Show and Facrllty as addibonal insurbd's on a p'tmary and non- contnDul0ry Das|s, CERTIFICATE HOLDER: l4ust be SLroerior Exoo Services POUCY ErFEqTM DATE : I\4ust be prlor to or coincidental wtth the first day of Exhibitor l4ove'In. ?OUCY EXPIRATION DATE: lvlst be on or after the la$ day ofExhibitor lvove- Out. Ui4ITS OF INSURAT{CIr Mvst be the same or greater than required by contract. I{OTICE OF CANCELLATION: 30 days notice must be provlded. AUTHORIZED REPRESEIYIATM: l4ust be sigoed (not sbmped) by an authorized represenlative of Producer. PAGE 26