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HP ProtectTools
Getting Started
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constituting an additional warranty. HP shall
not be liable for technical or editorial errors
or omissions contained herein.
First Edition: January 2011
Document Part Number: 638391-001
Table of contents
1 Introduction to security .................................................................................................................................. 1
HP ProtectTools features ..................................................................................................................... 2
HP ProtectTools security product description and common use examples ......................................... 4
Credential Manager for HP ProtectTools ............................................................................. 4
Drive Encryption for HP ProtectTools .................................................................................. 4
File Sanitizer for HP ProtectTools ........................................................................................ 5
Device Access Manager for HP ProtectTools ...................................................................... 5
Privacy Manager for HP ProtectTools ................................................................................. 6
Computrace for HP ProtectTools (formerly LoJack Pro) ..................................................... 6
Embedded Security for HP ProtectTools (select models only) ............................................ 6
Achieving key security objectives ......................................................................................................... 8
Protecting against targeted theft .......................................................................................... 8
Restricting access to sensitive data ..................................................................................... 8
Preventing unauthorized access from internal or external locations ................................... 8
Creating strong password policies ....................................................................................... 9
Additional security elements ............................................................................................................... 10
Assigning security roles ..................................................................................................... 10
Managing HP ProtectTools passwords .............................................................................. 10
Creating a secure password ............................................................................. 12
Backing up and restoring HP ProtectTools credentials ..................................... 12
2 Getting started with the Setup Wizard ........................................................................................................ 13
3 HP ProtectTools Security Manager Administrative Console .................................................................... 15
Opening HP ProtectTools Administrative Console ............................................................................. 16
Using Administrative Console ............................................................................................................ 17
Configuring your system ..................................................................................................................... 18
Setting up authentication for your computer ...................................................................... 18
Logon Policy ...................................................................................................... 18
Session Policy ................................................................................................... 19
Settings .............................................................................................................................. 19
iii
Managing users ................................................................................................................. 19
Credentials ......................................................................................................................... 20
SpareKey .......................................................................................................... 20
Fingerprints ....................................................................................................... 20
Smart card ......................................................................................................... 21
Face .................................................................................................................. 21
Configuring your applications ............................................................................................................. 22
General tab ........................................................................................................................ 22
Applications tab ................................................................................................................. 22
Central Management ......................................................................................................... 22
4 HP ProtectTools Security Manager ............................................................................................................. 23
Opening Security Manager ................................................................................................................. 24
Using the Security Manager dashboard ............................................................................................. 25
Security Applications Status ............................................................................................................... 26
My Logons .......................................................................................................................................... 27
Password Manager ............................................................................................................ 27
For Web pages or programs where a logon has not yet been created ............. 27
For Web pages or programs where a logon has already been created ............ 28
Adding logons ................................................................................................... 28
Editing logons .................................................................................................... 29
Using the Logons menu .................................................................................... 30
Organizing logons into categories ..................................................................... 30
Managing your logons ....................................................................................... 30
Assessing your password strength ................................................................... 31
Password Manager icon settings ...................................................................... 31
VeriSign Identity Protection (VIP) ...................................................................... 32
Settings ............................................................................................................. 33
Credential Manager ........................................................................................................... 33
Changing your Windows password ................................................................... 33
Setting up your SpareKey ................................................................................. 34
Enrolling your fingerprints ................................................................................. 34
Setting up a smart card ..................................................................................... 35
Initializing the smart card .................................................................. 35
Registering the smart card ............................................................... 35
Configuring the smart card ............................................................... 36
Enrolling scenes for face logon ......................................................................... 36
Advanced User Settings ................................................................... 37
Your personal ID card ........................................................................................................ 39
Setting your preferences .................................................................................................... 39
Backing up and restoring your data ................................................................................... 40
iv
5 Drive Encryption for HP ProtectTools (select models only) ..................................................................... 42
Opening Drive Encryption .................................................................................................................. 43
General tasks ..................................................................................................................................... 44
Activating Drive Encryption for standard hard drives ......................................................... 44
Activating Drive Encryption for self-encrypting drives ........................................................ 44
Deactivating Drive Encryption ............................................................................................ 46
Logging in after Drive Encryption is activated .................................................................... 46
Protect your data by encrypting your hard drive ................................................................ 48
Displaying encryption status .............................................................................................. 48
Advanced tasks .................................................................................................................................. 49
Managing Drive Encryption (administrator task) ................................................................ 49
Encrypting or decrypting individual drives (software encryption only) ............... 49
Backup and recovery (administrator task) ......................................................................... 50
Backing up encryption keys .............................................................................. 50
Recovering encryption keys .............................................................................. 50
6 Privacy Manager for HP ProtectTools (select models only) ..................................................................... 51
Opening Privacy Manager .................................................................................................................. 52
Setup procedures ............................................................................................................................... 53
Managing Privacy Manager Certificates ............................................................................ 53
Requesting a Privacy Manager Certificate ........................................................ 53
Obtaining a preassigned Corporate Privacy Manager Certificate ..................... 54
Setting up a Privacy Manager Certificate .......................................................... 54
Importing a third-party certificate ....................................................................... 54
Viewing Privacy Manager Certificate details ..................................................... 55
Renewing a Privacy Manager Certificate .......................................................... 55
Setting a default Privacy Manager Certificate ................................................... 55
Deleting a Privacy Manager Certificate ............................................................. 56
Restoring a Privacy Manager Certificate ........................................................... 56
Revoking your Privacy Manager Certificate ...................................................... 56
Managing Trusted Contacts ............................................................................................... 57
Adding Trusted Contacts ................................................................................... 57
Adding a Trusted Contact ................................................................. 57
Adding Trusted Contacts using Microsoft Outlook contacts ............. 58
Viewing Trusted Contact details ........................................................................ 59
Deleting a Trusted Contact ............................................................................... 59
Checking revocation status for a Trusted Contact ............................................ 59
General tasks ..................................................................................................................................... 60
Using Privacy Manager in Microsoft Outlook ..................................................................... 60
Configuring Privacy Manager for Microsoft Outlook .......................................... 60
Signing and sending an e-mail message .......................................................... 60
v
Sealing and sending an e-mail message .......................................................... 61
Viewing a sealed e-mail message ..................................................................... 61
Using Privacy Manager in a Microsoft Office 2007 document ........................................... 61
Configuring Privacy Manager for Microsoft Office ............................................. 62
Signing a Microsoft Office document ................................................................ 62
Adding a signature line when signing a Microsoft Word or Microsoft Excel
document .......................................................................................................... 62
Adding suggested signers to a Microsoft Word or Microsoft Excel
document .......................................................................................... 62
Adding a suggested signer's signature line ...................................... 63
Encrypting a Microsoft Office document ........................................................... 63
Removing encryption from a Microsoft Office document .................................. 64
Sending an encrypted Microsoft Office document ............................................ 64
Viewing a signed Microsoft Office document .................................................... 64
Viewing an encrypted Microsoft Office document ............................................. 65
Advanced tasks .................................................................................................................................. 66
Migrating Privacy Manager Certificates and Trusted Contacts to a different computer ..... 66
Backing up Privacy Manager Certificates and Trusted Contacts ...................... 66
Restoring Privacy Manager Certificates and Trusted Contacts ........................ 66
Central administration of Privacy Manager ........................................................................ 67
7 File Sanitizer for HP ProtectTools ............................................................................................................... 68
Shredding ........................................................................................................................................... 69
Free space bleaching ......................................................................................................................... 70
Opening File Sanitizer ........................................................................................................................ 71
Setup procedures ............................................................................................................................... 72
Setting a shred schedule ................................................................................................... 72
Setting a free space bleaching schedule ........................................................................... 72
Selecting or creating a shred profile .................................................................................. 73
Selecting a predefined shred profile .................................................................. 73
Customizing a shred profile ............................................................................... 73
Customizing a simple delete profile .................................................................. 74
General tasks ..................................................................................................................................... 76
Using a key sequence to initiate shredding ....................................................................... 76
Using the File Sanitizer icon .............................................................................................. 77
Manually shredding one asset ........................................................................................... 77
Manually shredding all selected items ............................................................................... 77
Manually activating free space bleaching .......................................................................... 78
Aborting a shred or free space bleaching operation .......................................................... 78
Viewing the log files ........................................................................................................... 78
vi
8 Device Access Manager for HP ProtectTools (select models only) ......................................................... 79
Opening Device Access Manager ...................................................................................................... 80
Setup Procedures ............................................................................................................................... 81
Configuring device access ................................................................................................. 81
Simple Configuration ......................................................................................... 81
Starting the background service ....................................................... 82
Device Class Configuration ............................................................................... 82
Denying access to a user or group ................................................... 84
Allowing access for a user or a group .............................................. 84
Allowing access to a class of devices for one user of a group ......... 85
Allowing access to a specific device for one user of a group ........... 85
Removing settings for a user or a group .......................................... 86
Resetting the configuration ............................................................... 86
JITA Configuration ............................................................................................ 86
Creating a JITA for a user or group .................................................. 87
Creating an extendable JITA for a user or group ............................. 87
Disabling a JITA for a user or group ................................................. 88
Advanced Settings ............................................................................................................................. 89
Device Administrators group .............................................................................................. 89
eSATA Support .................................................................................................................. 90
Unmanaged Device Classes ............................................................................................. 90
9 Theft recovery ............................................................................................................................................... 92
10 Embedded Security for HP ProtectTools (select models only) .............................................................. 93
Setup procedures ............................................................................................................................... 94
Enabling the embedded security chip in Computer Setup ................................................. 94
Initializing the embedded security chip .............................................................................. 95
Setting up the basic user account ...................................................................................... 96
General tasks ..................................................................................................................................... 97
Using the personal secure drive ........................................................................................ 97
Encrypting files and folders ................................................................................................ 97
Sending and receiving encrypted e-mail ............................................................................ 97
Changing the Basic User Key password ........................................................................... 98
Advanced tasks .................................................................................................................................. 99
Backing up and restoring ................................................................................................... 99
Creating a backup file ....................................................................................... 99
Restoring certification data from the backup file ............................................... 99
Changing the owner password ........................................................................................ 100
Resetting a user password .............................................................................................. 100
vii
Migrating keys with the Migration Wizard ........................................................................ 101
11 Localized password exceptions .............................................................................................................. 102
Windows IMEs not supported at the Preboot Security level or the HP Drive Encryption level ......... 102
Password changes using keyboard layout that is also supported .................................................... 103
Special key handling ........................................................................................................................ 104
What to do when a password is rejected .......................................................................................... 106
Glossary ........................................................................................................................................................... 107
Index ................................................................................................................................................................. 112
viii
1
Introduction to security
HP ProtectTools Security Manager software provides security features that help protect against
unauthorized access to the computer, networks, and critical data.
Application
Features
HP ProtectTools Administrative Console (for administrators
●
Requires Microsoft Windows administrator rights to
access.
●
Provides access to modules that are configured by an
administrator and not available to users.
●
Allows initial security setup and configures options or
requirements for all users.
●
Allows users to configure options provided by an
administrator.
●
Allows administrators to provide users limited control of
some HP ProtectTools modules.
HP ProtectTools Security Manager (for users)
The software modules available for your computer may vary depending on your model.
HP ProtectTools software modules may be preinstalled, preloaded, or available for download from the
HP Web site. For more information, visit http://www.hp.com.
NOTE: The instructions in this guide are written with the assumption that you have already installed
the applicable HP ProtectTools software modules.
1
HP ProtectTools features
The following table details the key features of HP ProtectTools modules.
Module
Key features
HP ProtectTools Administrative Console (for
administrators)
●
Set up and configure levels of security and security logon
methods using the Security Manager Setup Wizard.
●
Configure options hidden from users.
●
Configure Device Access Manager configurations and user
access.
●
Add and remove HP ProtectTools users and view user status
using administrator tools.
●
Organize, set up, and change passwords.
●
Configure and change user credentials such as a Windows
password, fingerprint, and smart card.
●
Configure and change File Sanitizer Shredding, Bleaching, and
other settings.
●
View settings for Device Access Manager.
●
Configure Computrace for HP ProtectTools.
●
Configure preferences and Backup and Restore options.
●
Save, organize, and protect your user names and passwords.
●
Set up the logon screens of Web sites and programs for quick
and secure access.
●
Save Web site user names and passwords by entering them
into Password Manager. The next time you visit this site,
Password Manager fills in and submits the information
automatically.
●
Create stronger passwords for enhanced account security.
Password Manager fills in and submits the information
automatically.
●
Provides complete, full-volume hard drive encryption.
●
Forces pre-boot authentication in order to decrypt and access
the data.
File Sanitizer for HP ProtectTools
●
Shreds digital assets (sensitive information including application
files, historical or Web-related content, or other confidential
data) on your computer and periodically bleaches deleted
assets on the hard drive.
Device Access Manager for HP ProtectTools (select
models only)
●
Allows IT managers to control access to devices based on user
profiles.
●
Prevents unauthorized users from removing data using external
storage media, and from introducing viruses into the system
from external media.
●
Allows administrators to disable access to writable devices for
specific individuals or groups of users.
HP ProtectTools Security Manager (for users)
Credential Manager for HP ProtectTools (Password
Manager)
Drive Encryption for HP ProtectTools (select models
only)
2
Chapter 1 Introduction to security
Module
Key features
Privacy Manager for HP ProtectTools (select models
only)
●
Used to obtain Certificates of Authority, which verify the source,
integrity, and security of communication when using Microsoft email and Microsoft Office documents.
Computrace for HP ProtectTools (purchased
separately)
●
Provides secure asset tracking.
●
Monitors user activity, as well as hardware and software
changes.
●
Remains active even if the hard drive is reformatted or replaced.
●
Requires separate purchase of tracking and tracing
subscriptions to activate.
●
Uses a Trusted Platform Module (TPM) embedded security chip
to protect against unauthorized access to user data and
credentials stored on a computer.
●
Allows creation of a personal secure drive (PSD), which is
useful in protecting user file and folder information.
●
Supports third-party applications (such as Microsoft Outlook and
Internet Explorer) for protected digital certificate operations.
Embedded Security for HP ProtectTools (select
models only)
HP ProtectTools features
3
HP ProtectTools security product description and
common use examples
Most of the HP ProtectTools security products have both user authentication (usually a password)
and an administrative backup to gain access if passwords are lost, not available, or forgotten, or any
time corporate security requires access.
NOTE: Some of the HP ProtectTools security products are designed to restrict access to data. Data
should be encrypted when it is so important that the user would rather lose the information than have
it compromised. It is recommended that all data be backed up in a secure location.
Credential Manager for HP ProtectTools
Credential Manager (part of Security Manager) stores user names and passwords, and can be used
to:
●
Save login names and passwords for Internet access or e-mail.
●
Automatically log the user in to a Web site or e-mail.
●
Manage and organize authentications.
●
Select a Web or network asset and directly access the link.
●
View names and passwords when necessary.
Example 1: A purchasing agent for a large manufacturer makes most of her corporate transactions
over the Internet. She also frequently visits several popular Web sites that require login information.
She is keenly aware of security so does not use the same password on every account. The
purchasing agent has decided to use Credential Manager to match Web links with different user
names and passwords. When she goes to a Web site to log in, Credential Manager presents the
credentials automatically. If she wants to view the user names and password, Credential Manager
can be configured to reveal them.
Credential Manager can also be used to manage and organize the authentications. This tool will allow
a user to select a Web or network asset and directly access the link. The user can also view the user
names and passwords when necessary.
Example 2: A hard-working CPA has been promoted and will now manage the entire accounting
department. The team must log in to a large number of client Web accounts, each of which uses
different login information. This login information needs to be shared with other workers, so
confidentiality is an issue. The CPA decides to organize all the Web links, company user names, and
passwords within Credential Manager for HP ProtectTools. Once complete, the CPA deploys
Credential Manager to the employees so they can work on the Web accounts and never know the
login credentials that they are using.
Drive Encryption for HP ProtectTools
Drive Encryption is used to restrict access to the data on the entire computer hard drive or a
secondary drive. Drive Encryption can also manage self-encrypting drives.
Example 1: A doctor wants to make sure only he can access any data on his computer hard drive.
The doctor activates Drive Encryption, which requires pre-boot authentication before Windows login.
Once set up, the hard drive cannot be accessed without a password before the operating system
starts. The doctor could further enhance drive security by choosing to encrypt the data with the SED
(self-encrypting drive) option.
4
Chapter 1 Introduction to security
Both Embedded Security for HP ProtectTools and Drive Encryption for HP ProtectTools do not allow
access to the encrypted data even when the drive is removed, because they are both bound to the
original motherboard.
Example 2: A hospital administrator wants to ensure only doctors and authorized personnel can
access any data on their local computer without sharing their personal passwords. The IT department
adds the administrator, doctors, and all authorized personnel as Drive Encryption users. Now only
authorized personnel can boot the computer or domain using their personal user name and
password.
File Sanitizer for HP ProtectTools
File Sanitizer for HP ProtectTools is used to permanently delete data, including Internet browser
activity, temporary files, previously deleted data, or any other information. File Sanitizer can be
configured to run either manually or automatically on a user-defined schedule.
Example 1: An attorney often deals with sensitive client information and wants to ensure that data in
deleted files cannot be recovered. The Attorney uses File Sanitizer to “shred” deleted files so it is
almost impossible to recover.
Normally when Windows deletes data, it does not actually erase the data from the hard drive. Instead,
it marks the hard drive sectors as available for future use. Until the data is written over, it can be
easily recovered using common tools available on the Internet. File Sanitizer overwrites the sectors
with random data (multiple times when necessary), thereby making the deleted data unreadable and
unrecoverable.
Example 2: A researcher wants to shred deleted data, temporary files, browser activity, and so on
automatically when she logs off. She uses File Sanitizer to schedule “shredding” so she can select
the common files or any custom files to be permanently removed automatically.
Device Access Manager for HP ProtectTools
Device Access Manager for HP ProtectTools can be used to block unauthorized access to USB flash
drives where data could be copied. It can also restrict access to CD/DVD drives, control of USB
devices, network connections, and so on. An administrator can also schedule when or how long
drives can be accessed. An example would be a situation where outside vendors need access to
company computers but should not be able to copy the data to a USB drive. Device Access Manager
for HP ProtectTools allows an administrator to restrict and manage access to hardware.
Example 1: A manager of a medical supply company often works with personal medical records
along with his company information. The employees need access to this data, however, it is
extremely important that the data is not removed from the computer by a USB drive or any other
external storage media. The network is secure, but the computers have CD burners and USB ports
that could allow the data to be copied or stolen. The Manager uses Device Access Manager to
disable the USB ports and CD burners so they cannot be used. Even though the USB ports are
blocked, mouse and keyboards will continue to function.
Example 2: An insurance company does not want its employees to install or load personal software
or data from home. Some employees need access to the USB port on all computers. The IT manager
uses Device Access Manager to enable access for some employees while blocking external access
for others.
HP ProtectTools security product description and common use examples
5
Privacy Manager for HP ProtectTools
Privacy Manager for HP ProtectTools is used when Internet e-mail communications need to be
secured. The user can create and send e-mail that can only be opened by an authenticated recipient.
With Privacy Manager, the information cannot be compromised or intercepted by an imposter.
Example 1: A stock broker wants to make sure that his e-mails only go to specific clients and that no
one can fake the e-mail account and intercept it. The stock broker signs himself and his clients up
with Privacy Manager. Privacy Manager issues them a Certificate of Authentication (CA) to each user.
Using this tool, the stock broker and his clients must authenticate before the e-mail is exchanged.
Privacy Manager for HP ProtectTools makes it easy to send and receive e-mail where the recipient
has been verified and authenticated. The mail service can also be encrypted. The encryption process
is similar to the one used during general credit card purchases on the Internet.
Example 2: A CEO wants to ensure that only the members of the board of directors can view the
information he sends through e-mail. The CEO uses the option to encrypt the e-mail sent and
received from the directors. A Privacy Manager Certificate of Authentication allows the CEO and
directors to have a copy of the encryption key so only they can decrypt the confidential e-mail.
Computrace for HP ProtectTools (formerly LoJack Pro)
Computrace for HP ProtectTools (purchased separately) is a service that can track the location of a
stolen computer whenever the user accesses the Internet.
Example 1: A school principal instructed the IT department to keep track of all the computers at his
school. After the inventory of the computers was made, the IT administrator registered all the
computers with Computrace so they could be traced in case they were ever stolen. Recently, the
school realized several computers were missing, so the IT administrator alerted the authorities and
Computrace officials. The computers were located and were returned to the school by the authorities.
Computrace for HP ProtectTools can also help remotely manage and locate computers, as well as
monitor computer usage and applications.
Example 2: A real estate company needs to manage and update computers all over the world. They
use Computrace to monitor and update the computers without having to send an IT person to each
computer.
Embedded Security for HP ProtectTools (select models only)
Embedded Security for HP ProtectTools provides the ability to create a personal secure drive. This
capability allows the user to create a virtual drive partition on the PC that is completely hidden until
accessed. Embedded Security could be used anywhere data needs to be secretly protected, while
the rest of the data is not encrypted.
Example 1: A warehouse manager has a computer that multiple workers access intermittently
throughout the day. The manager wants to encrypt and hide confidential warehouse data on the
computer. He wants the data to be so secure that even if someone steals the hard drive, they cannot
decrypt the data or read it. The warehouse manager decides to activate Embedded Security and
moves the confidential data to the personal secure drive. The warehouse manager can enter a
password and access the confidential data just like another hard drive. When he logs off or reboots
the personal secure drive, it cannot be seen or opened without the proper password. The workers
never see the confidential data when they access the computer.
Embedded Security protects encryption keys within a hardware TPM (Trusted Platform Module) chip
located on the motherboard. It is the only encryption tool that meets the minimum requirements to
6
Chapter 1 Introduction to security
resist password attacks where someone would attempt to guess the decryption password. Embedded
Security can also encrypt the entire drive and e-mail.
Example 2: A stock broker wants to transport extremely sensitive data to another computer using a
portable drive. She wants to make sure that only these two computers can open the drive, even if the
password is compromised. The stock broker uses Embedded Security TPM migration to allow a
second computer to have the necessary encryption keys to decrypt the data. During the transport
process, even with the password, only the two physical computers can decrypt the data.
HP ProtectTools security product description and common use examples
7
Achieving key security objectives
The HP ProtectTools modules can work together to provide solutions for a variety of security issues,
including the following key security objectives:
●
Protecting against targeted theft
●
Restricting access to sensitive data
●
Preventing unauthorized access from internal or external locations
●
Creating strong password policies
Protecting against targeted theft
An example of targeted theft would be the theft of a computer containing confidential data and
customer information at an airport security checkpoint. The following features help protect against
targeted theft:
●
●
The pre-boot authentication feature, if enabled, helps prevent access to the operating system.
Refer to the following chapters:
◦
Security Manager for HP ProtectTools
◦
Embedded Security for HP ProtectTools
◦
Drive Encryption for HP ProtectTools
The Personal Secure Drive feature, provided by the Embedded Security for HP ProtectTools
module, encrypts sensitive data to help ensure that it cannot be accessed without authentication.
Refer to the following chapter:
◦
●
Embedded Security for HP ProtectTools
Computrace can track the computer's location after a theft. Refer to the following chapter:
◦
Computrace for HP ProtectTools
Restricting access to sensitive data
Suppose a contract auditor is working onsite and has been given computer access to review sensitive
financial data; you do not want the auditor to be able to print the files or save them to a writable
device such as a CD. The following feature helps restrict access to data:
●
Device Access Manager for HP ProtectTools allows IT managers to restrict access to writable
devices so sensitive information cannot be printed or copied from the hard drive onto removable
media.
Preventing unauthorized access from internal or external locations
Unauthorized access to an unsecured business computer presents a very real risk to corporate
network resources such as information from financial services, an executive, or the R&D team, and to
8
Chapter 1 Introduction to security
private information such as patient records or personal financial records. The following features help
prevent unauthorized access:
●
The pre-boot authentication feature, if enabled, helps prevent access to the operating system.
Refer to the following chapters:
◦
Password Manager for HP ProtectTools
◦
Embedded Security for HP ProtectTools
◦
Drive Encryption for HP ProtectTools
●
Password Manager helps ensure that an unauthorized user cannot get passwords or access to
password-protected applications.
●
Device Access Manager for HP ProtectTools allows IT managers to restrict access to writable
devices so sensitive information cannot be copied from the hard drive.
●
File Sanitizer allows secure deletion of data by shredding critical files and folders or bleaching
deleted assets on the hard drive (writing over data that has been deleted but is still recoverable).
●
Privacy Manager allows you to obtain Certificates of Authority when using Microsoft e-mail or
Microsoft Office documents, making the process of sending and saving important information
safe and secure.
Creating strong password policies
If a company policy goes into effect that requires the use of strong password policy for dozens of
Web-based applications and databases, Security Manager provides a protected repository for
passwords and Single Sign On convenience.
Achieving key security objectives
9
Additional security elements
Assigning security roles
In managing computer security (particularly for large organizations), one important practice is to
divide responsibilities and rights among various types of administrators and users.
NOTE:
In a small organization or for individual use, these roles may all be held by the same person.
For HP ProtectTools, the security duties and privileges can be divided into the following roles:
●
Security officer—Defines the security level for the company or network and determines the
security features to deploy, such as Drive Encryption or Embedded Security.
NOTE: Many of the features in HP ProtectTools can be customized by the security officer in
cooperation with HP. For more information, see the HP Web site at http://www.hp.com.
●
IT administrator—Applies and manages the security features defined by the security officer. Can
also enable and disable some features. For example, if the security officer has decided to deploy
smart cards, the IT administrator can enable both password and smart card mode.
●
User—Uses the security features. For example, if the security officer and IT administrator have
enabled smart cards for the system, the user can set the smart card PIN and use the card for
authentication.
CAUTION: Administrators are encouraged to follow “best practices” in restricting end-user
privileges and restricting user access.
Unauthorized users should not be granted administrative privileges.
Managing HP ProtectTools passwords
Most of the HP ProtectTools Security Manager features are secured by passwords. The following
table lists the commonly used passwords, the software module where the password is set, and the
password function.
The passwords that are set and used by IT administrators only are indicated in this table as well. All
other passwords may be set by regular users or administrators.
HP ProtectTools password
Set in the following
module
Function
Windows Logon password
Windows® Control Panel or
HP ProtectTools Security
Manager
Can be used for manual logon and for
authentication to access various Security
Manager features.
Security Manager Backup and
Recovery password
Security Manager, by
individual user
Protects access to the Security Manager
Backup and Recovery file.
Smart card PIN
Credential Manager
Can be used as multifactor authentication.
Can be used as Windows authentication.
Authenticates users of Drive Encryption, if
the smart card token is selected.
Emergency Recovery Token
password
10
Chapter 1 Introduction to security
Embedded Security, by IT
administrator
Protects access to the Emergency
Recovery Token, which is a backup file for
the embedded security chip.
HP ProtectTools password
Set in the following
module
Function
Owner password
Embedded Security, by IT
administrator
Protects the system and the TPM chip from
unauthorized access to all owner functions
of Embedded Security.
BIOS Administrator password
Computer Setup, by IT
administrator
Protects access to the Computer Setup
utility.
Additional security elements
11
Creating a secure password
When creating passwords, you must first follow any specifications that are set by the program. In
general, however, consider the following guidelines to help you create strong passwords and reduce
the chances of your password being compromised:
●
Use passwords with more than 6 characters, preferably more than 8.
●
Mix the case of letters throughout your password.
●
Whenever possible, mix alphanumeric characters and include special characters and
punctuation marks.
●
Substitute special characters or numbers for letters in a key word. For example, you can use the
number 1 for letters I or L.
●
Combine words from 2 or more languages.
●
Split a word or phrase with numbers or special characters in the middle, for example,
“Mary2-2Cat45.”
●
Do not use a password that would appear in a dictionary.
●
Do not use your name for the password, or any other personal information, such as your birth
date, pet names, or mother's maiden name, even if you spell it backwards.
●
Change passwords regularly. You might change only a couple of characters that increment.
●
If you write down your password, do not store it in a commonly visible place very close to the
computer.
●
Do not save the password in a file, such as an e-mail, on the computer.
●
Do not share accounts or tell anyone your password.
Backing up and restoring HP ProtectTools credentials
You can use the Backup and Restore feature of HP ProtectTools to select and back up HP
ProtectTools credentials data and settings.
12
Chapter 1 Introduction to security
2
Getting started with the Setup Wizard
The Security Manager Setup Wizard guides you through enabling available security features that are
applied to all users of this computer. You can also manage these features on the Security Features
page of Administrative Console.
To set up security features through the Security Manager Setup Wizard:
1.
Open HP ProtectTools Security Manager from the HP ProtectTools desktop gadget icon in
Windows Sidebar or the taskbar icon in the notification area, at the far right of the taskbar.
The banner color at the HP ProtectTools desktop gadget icon indicates one of the following
conditions:
●
Red—HP ProtectTools has not been set up, or an error condition exists with one of the
ProtectTools modules.
●
Yellow—Check the Applications Status page in Security Manager for settings changes that
must be made.
●
Blue—HP ProtectTools has been set up, and it is working properly.
A message is displayed at the bottom of the gadget icon to indicate one of the following
conditions:
●
Set up now—The administrator must click the gadget icon to run the Security Manager
Setup Wizard to configure authentication credentials for the computer.
The Setup Wizard is an independent application.
●
Enroll now—A user must click the gadget icon to run the Security Manager Getting Started
Wizard to enroll authentication credentials.
The Getting Started Wizard is displayed in the Security Manager dashboard.
●
Check now—Click the gadget icon to display further details on the Security Applications
Status page.
NOTE: The HP ProtectTools desktop gadget icon is not available in Windows XP.
13
– or –
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console. In the left pane, click Setup Wizard.
2.
Read the Welcome screen, and then click Next.
3.
Verify your identity by typing your Windows password, and then click Next.
If you have not yet created a Windows password, you are prompted to create one. A Windows
password is required in order to protect your Windows account from access by unauthorized
persons, and in order to use HP ProtectTools Security Manager features.
4.
On the SpareKey page, select three security questions, enter an answer for each question, and
then click Next.
You can select different questions or change your answers on the SpareKey page under
Credential Manager in the Security Manager dashboard.
NOTE: This SpareKey setup applies only to the administrative user.
5.
Enable security features by selecting their check boxes, and then click Next.
The more features that you select, the more secure your computer is.
NOTE: These settings apply to all users. If any check boxes are not selected, the Setup
Wizard will not prompt users to register those credentials.
●
Windows Logon Security—Protects your Windows accounts by requiring the use of
specific credentials for access.
●
Drive Encryption—Protects your data by encrypting your hard drives, making the
information unreadable by those without proper authorization.
●
Pre-Boot Security—Protects your computer by prohibiting access by unauthorized
persons prior to Windows startup.
NOTE: Pre-Boot Security is not available if the BIOS does not support it.
6.
The Setup Wizard prompts you to register, or “enroll”, credentials.
If neither a fingerprint reader, a smart card, nor a webcam is available, you are prompted to
enter your Windows password. After enrolling, you may then use any enrolled credentials to
verify your identity whenever authentication is required.
NOTE: Enrollment of these credentials applies only to the administrative user.
7.
On the final page of the wizard, click Finish.
The Security Manager dashboard Home page is displayed.
14
Chapter 2 Getting started with the Setup Wizard
3
HP ProtectTools Security Manager
Administrative Console
HP ProtectTools Security Manager software provides security features that help protect against
unauthorized access to the computer, networks, and critical data. Administration of HP ProtectTools
Security Manager is provided through the Administrative Console feature.
Additional applications are available (select models only) in the Security Manager dashboard to assist
with recovery of the computer if it is lost or stolen.
Using the console, the local administrator can perform the following tasks:
●
Enabling or disabling security features
●
Specifying required credentials for authentication
●
Managing users of the computer
●
Adjusting device-specific parameters
●
Configuring installed Security Manager applications
●
Adding additional Security Manager applications
15
Opening HP ProtectTools Administrative Console
For administrative tasks, such as setting system policies or configuring software, open the console as
follows:
▲
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
– or –
In the left panel of Security Manager, click Administration, and then click Administrative
Console.
16
Chapter 3 HP ProtectTools Security Manager Administrative Console
Using Administrative Console
HP ProtectTools Administrative Console is the central location for administering HP ProtectTools
Security Manager features and applications.
▲
To open HP ProtectTools Administrative Console, click Start, click All Programs, click HP, and
then click HP ProtectTools Administrative Console.
– or –
In the left panel of Security Manager, click Administration, and then click Administrative
Console.
The console is composed of the following components:
●
●
Home—Allows you to configure the following security options:
◦
Increase system security
◦
Require strong authentication
◦
Manage HP ProtectTools users
◦
See how you can centrally manage HP ProtectTools
System—Allows you to configure the following security features and authentication for users
and devices:
◦
Security
◦
Users
◦
Credentials
●
Applications—Allows you to configure settings for HP ProtectTools Security Manager and for
Security Manager applications.
●
Data—Provides an expanding menu of links to Security Manager applications that protect your
data.
●
Central Management—Displays tabs for accessing additional solutions, product updates, and
messages.
●
Setup Wizard—Guides you through setting up HP ProtectTools Security Manager.
●
About—Displays information about HP ProtectTools Security Manager, such as the version
number and copyright notice.
●
Main area—Displays application-specific screens.
?—Displays the Administrative Console software Help. This icon is located at the top right of the
window frame, next to the minimize and maximize icons.
Using Administrative Console
17
Configuring your system
The System group is accessed from the menu panel on the left side of HP ProtectTools
Administrative Console. You can use the applications in this group to manage the policies and
settings for the computer, its users, and its devices.
The following applications are included in the System group:
●
Security—Manage features, authentication, and settings governing how users interact with this
computer.
●
Users—Set up, manage, and register users of this computer.
●
Credentials—Manage settings for security devices built into or attached to the computer.
Setting up authentication for your computer
Within the Authentication application, you can set policies governing access to the computer. You can
specify the credentials required to authenticate each class of user when logging on to Windows or
logging on to Web sites and programs during a user session.
To set up authentication on your computer:
1.
In the left panel of Administrative Console, click Security, and then click Authentication.
2.
To configure logon authentication, click the Logon Policy tab, make changes, and then click
Apply.
3.
To configure session authentication, click the Session Policy tab, make changes, and then click
Apply.
Logon Policy
To define policies governing the credentials required to authenticate a user when logging on to
Windows:
18
1.
In the left panel of Administrative Console, click Security, and then click Authentication.
2.
On the Logon Policy tab, click the down arrow, and then select a category of user:
●
For administrators of this computer
●
For users who are not administrators
3.
Specify the authentication credentials required for the selected category of user.
4.
Choose whether ONE of the specified credentials is required, or if ALL of the specified
credentials are required in order to authenticate a user.
5.
Click Apply.
Chapter 3 HP ProtectTools Security Manager Administrative Console
Session Policy
To define policies governing the credentials required to access HP ProtectTools applications during a
Windows session:
1.
In the left panel of Administrative Console, click Security, and then click Authentication.
2.
On the Session Policy tab, click the down arrow, and then select a category of user:
3.
●
For administrators of this computer
●
For users who are not administrators
Click the down arrow, and then select the authentication credentials required for the selected
category of user:
●
Require one of the specified credentials
NOTE: Clearing the check boxes for all of the credentials has the same effect as selecting
Do not require authentication.
4.
●
Require all of the specified credentials
●
Do not require authentication—Selecting this option clears all credentials from the
window.
Click Apply.
Settings
1.
Select the check box to enable the following setting, or clear the check box to disable it:
Allow One Step logon—Allows users of this computer to skip Windows logon if authentication
was performed at the BIOS or encrypted disk level.
2.
Click Apply.
Managing users
Within the Users application, you can monitor and manage this computer's HP ProtectTools users.
All HP ProtectTools users are listed and verified against the policies set through Security Manager,
and whether or not they have registered the appropriate credentials enabling them to meet those
policies.
To manage users, select from the following settings:
●
To add additional users, click Add.
●
To delete a user, click the user, and then click Delete.
●
To set up additional credentials for the user, click the user, and then click Enroll.
●
To view the policies for a specific user, select the user, and then view the policies in the lower
window.
Configuring your system
19
Credentials
Within the Credentials application, you can specify settings available for any built-in or attached
security devices recognized by HP ProtectTools Security Manager.
SpareKey
You can configure whether or not to allow SpareKey authentication for Windows logon, and manage
the security questions that will be presented to users during their SpareKey enrollment.
1.
Select the check box to enable or clear it to disable the use of SpareKey authentication for
Windows logon.
2.
Select the security questions that will be presented to users during their SpareKey enrollment.
You can specify up to three custom questions, or you can allow users to type their own
passphrase.
3.
Click Apply.
Fingerprints
If a fingerprint reader is installed or connected to the computer, the Fingerprints page displays the
following tabs:
●
Enrollment—Choose the minimum and maximum number of fingerprints that a user is allowed
to enroll.
You can also clear all of the data from the fingerprint reader.
CAUTION: Clearing all of the data from the fingerprint reader erases all fingerprint data for all
users, including administrators. If the logon policy requires fingerprints only, all users may be
prevented from logging on to the computer.
●
Sensitivity—Move the slider to adjust the sensitivity used by the fingerprint reader when it
swipes your fingerprints.
If your fingerprint is not recognized consistently, you may need to select a lower sensitivity
setting. A higher setting increases the sensitivity to variations in fingerprint swipes and therefore
decreases the possibility of a false acceptance. The Medium-High setting provides a good mix
of security and convenience.
●
20
Advanced—Select one of the following options to configure the fingerprint reader to conserve
power and to enhance visual feedback:
◦
Optimized—The fingerprint reader activates when needed. You may observe a slight delay
when the reader is used for the first time.
◦
Conserve power—The fingerprint reader is slower to respond, but the setting requires less
power.
◦
Full power—The fingerprint reader is always ready to be used, but this setting uses the
most power.
Chapter 3 HP ProtectTools Security Manager Administrative Console
Smart card
If a smart card reader is installed or connected to the computer, the Smart card page has two tabs:
●
Settings—Configure the computer to automatically lock when a smart card is removed.
NOTE: The computer locks only if the smart card was used as an authentication credential
when logging on to Windows. Removing a smart card that was not used to log on to Windows
does not lock the computer.
●
Administration—Select from the following options:
◦
Initialize the smart card—Prepares a smart card for use with HP Protect Tools. If a smart
card has been previously initialized outside of HP ProtectTools (contains an asymmetric
key-pair and associated certificate), it does not need to be initialized again, unless
initialization with a specific certificate is desired.
◦
Change smart card PIN—Enables you to change the PIN used with the smart card.
◦
Erase HP ProtectTools data only—Erases only the HP ProtectTools certificate created
during initialization of the card. No other data is erased from the card.
◦
Erase all data on the smart card—Erases all data on the specified smart card. The card
can no longer be used with HP ProtectTools or any other applications.
NOTE:
▲
Features that are not supported by your smart card are not available.
Click Apply.
Face
If a webcam is installed or connected to the computer, and if the Face Recognition program is
installed, you can set the security level for Face Recognition to balance the ease of use and the
difficulty of breaching the security of the computer.
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
Click Credentials, and then click Face.
3.
For more convenience, click the slider to move it to the left, or for more accuracy, click the slider
to move it to the right.
●
Convenience—To make it easier for enrolled users to gain access in marginal situations,
click the slider bar to move it to the Convenience position.
●
Balance—To provide a good compromise between security and usability, or if you have
sensitive information or your computer is located in an area where unauthorized logon
attempts can occur, click the slider bar to move it to the Balance position.
●
Accuracy—To make it more difficult for a user to gain access if enrolled scenes or current
lighting conditions are below normal and less likely that a false acceptance can occur, click
the slider bar to move it to the Accuracy position.
4.
Click Advanced, and then configure additional security. For more information, refer to Advanced
User Settings on page 37.
5.
Click Apply.
Configuring your system
21
Configuring your applications
You can use Settings to customize the behavior of currently installed HP ProtectTools Security
Manager applications.
To edit your application settings:
1.
In the left panel of Administrative Console, under Applications, click Settings.
2.
Select the check box next to a specific setting to enable it, or clear the check box to disable the
setting.
3.
Click Apply.
General tab
The following settings are available on the General tab:
●
Do not automatically launch the Setup Wizard for administrators—Select this option to
prevent the wizard from automatically opening upon logon.
●
Do not automatically launch the Getting Started Wizard for users—Select this option to
prevent user setup from automatically opening upon logon.
Applications tab
The settings displayed here can change when new applications are added to Security Manager. The
minimal settings shown by default are as follows:
●
Applications status—Enables the status to be displayed for all applications.
●
Password Manager—Enables Password Manager for all users of the computer.
●
Privacy Manager—Enables Privacy Manager for all users of the computer.
●
Enable the Central Management link—Allows all users of this computer to add applications to
HP ProtectTools Security Manager by clicking Central Management.
To return all applications to their factory settings, click the Restore Defaults button.
Central Management
Additional applications may be available for adding new management tools to Security Manager. The
administrator of this computer may disable this feature on the Settings page. The Central
Management page has two tabs:
22
●
Business Solutions—If an internet connection is available, you can access the DigitalPersona
Web site (http://www.digitalpersona.com/) to check for new applications.
●
Updates and Messages
◦
To request information about new applications and updates, select the check box for Keep
me informed about new applications and updates.
◦
To set up a schedule for automatic updates, select the number of days.
◦
To check for updates, click Check Now.
Chapter 3 HP ProtectTools Security Manager Administrative Console
4
HP ProtectTools Security Manager
HP ProtectTools Security Manager allows you to significantly increase the security of your computer.
You can use preloaded Security Manager applications, as well as additional applications available for
immediate download from the Web:
●
Manage your logon and passwords.
●
Easily change your Windows® operating system password.
●
Set program preferences.
●
Use fingerprints for extra security and convenience.
●
Enroll one or more scenes for authentication.
●
Set up a smart card for authentication.
●
Back up and restore your program data.
●
Add more applications.
23
Opening Security Manager
You can open Security Manager in any of the following ways:
●
Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager.
●
Double-click the HP ProtectTools icon in the notification area, at the far right of the taskbar.
●
Right-click the HP ProtectTools icon, and click Open HP ProtectTools Security Manager.
●
Click the HP ProtectTools desktop gadget icon.
●
Press the hotkey combination ctrl+Windows logo key+h to open the Security Manager Quick
Links menu.
For information on changing the hotkey combination, refer to Settings on page 33.
24
Chapter 4 HP ProtectTools Security Manager
Using the Security Manager dashboard
The Security Manager dashboard is the central location for easy access to Security Manager
features, applications, and settings.
▲
To open the Security Manager dashboard, click Start, click All Programs, click HP, and then
click HP ProtectTools Security Manager.
The dashboard displays the following components:
●
ID Card—Displays the Windows user name and a selected picture identifying the logged on user
account.
●
Security Applications—Displays an expanding menu of links for configuring the following
categories of security:
◦
Home—Manage passwords, set up your authentication credentials, or check the status of
the security applications.
◦
Status—Check the status of the HP ProtectTools security applications.
NOTE: Applications that are not installed on the computer are not displayed in the following
list.
●
My Logons—Manage your authentication credentials with Password Manager, Credential
Manager, Password, SpareKey, Smart Card, Face, and Fingerprint.
●
My Data—Manage the security of your data with Drive Encryption and File Sanitizer.
●
My Computer—Manage the security of your computer with Device Access Manager.
●
My Communications—Manage the security of your communications with Privacy Manager.
●
Administration—Allows administrators to access the following options:
●
◦
Administrative Console—Allows administrators to manage security and users.
◦
Central Management—Allows administrators to access additional solutions, product
updates, and messages.
Advanced—Displays commands for accessing additional features, including:
◦
Preferences—Allows you to personalize Security Manager settings.
◦
Backup and Restore—Allows you to back up or restore data.
◦
About—Displays information about HP ProtectTools Security Manager, such as the version
number and copyright notice.
●
Main area—Displays application-specific screens.
●
?—Displays the Security Manager software Help. This icon is located at the top right of the
window, next to the minimize and maximize icons.
Using the Security Manager dashboard
25
Security Applications Status
You can view the status of your installed security applications in two locations:
●
HP ProtectTools desktop gadget
The banner color at the top of the HP ProtectTools gadget icon changes to reflect the overall
security status of your installed security applications.
◦
Red—Warning
◦
Yellow—Attention: not configured
◦
Blue—OK
A message is displayed at the bottom of the gadget icon to indicate one of the following
conditions:
◦
Set up now—The administrator must click the gadget icon to run the Security Manager
Setup Wizard to configure authentication credentials for the computer.
The Setup Wizard is an independent application.
◦
Enroll now—A user must click the gadget icon to run the Security Manager Getting Started
Wizard to enroll authentication credentials.
The Getting Started Wizard is displayed in the Security Manager dashboard.
◦
●
26
Check now—Click the gadget icon to display further details on the Security Applications
Status page.
Security Applications Status page—Click Status on the Security Manager dashboard to
display the overall status of your installed security applications and the specific status of each
application.
Chapter 4 HP ProtectTools Security Manager
My Logons
The applications included in this group assist you in managing various aspects of your digital identity.
●
Password Manager—Creates and manages Quick Links, which allow you to launch and log on
to Web sites and programs by authenticating with your Windows password, your fingerprint, or a
smart card.
●
Credential Manager—Provides a means to easily change your Windows password, enroll your
fingerprints, or set up a smart card.
Administrators can add more applications by clicking Administration, and then clicking Central
Management in the lower-left corner of the dashboard.
Password Manager
Logging on to Windows, Web sites, and applications is easier and more secure when you use
Password Manager. You can use it to create stronger passwords that you do not have to write down
or remember, and then log on easily and quickly with a fingerprint, smart card, or your Windows
password.
Password Manager offers the following options:
●
Add, edit, or delete logons from the Manage tab.
●
Use Quick Links to launch your default browser and log on to any Web site or program, after it
has been set up.
●
Drag and drop to organize your Quick Links into categories.
●
See at a glance whether any of your passwords are a security risk, and automatically generate a
complex strong password to use for new sites.
The Password Manager icon is displayed in the upper-left corner of a Web page or application logon
screen. When a logon has not yet been created for that Web site or application, a plus sign is
displayed on the icon.
▲
Click the Password Manager icon to display a context menu where you can choose from the
following options.
For Web pages or programs where a logon has not yet been created
The following options are displayed on the context menu:
●
Add [somedomain.com] to the Password Manager—Allows you to add a logon for the current
logon screen.
●
Open Password Manager—Launches Password Manager.
●
Icon settings—Allows you to specify conditions in which the Password Manager icon is
displayed.
●
Help—Displays the Security Manager software Help.
My Logons
27
For Web pages or programs where a logon has already been created
The following options are displayed on the context menu:
●
Fill in logon data—Places your logon data in the logon fields and then submits the page (if
submission was specified when the logon was created or last edited).
●
Edit logon—Allows you to edit your logon data for this Web site.
●
Add Logon—Allows you to add an account to a logon.
●
Open Password Manager—Launches Password Manager.
●
Help—Displays the Security Manager software Help.
NOTE: The administrator of this computer may have set up Security Manager to require more than
one credential when verifying your identity.
Adding logons
You can easily add a logon for a Web site or a program by entering the logon information once. From
then on, Password Manager automatically enters the information for you. You can use these logons
after browsing to the Web site or program, or click a logon from the Logons menu to have Password
Manager open the Web site or program and log you on.
To add a logon:
1.
Open the logon screen for a Web site or program.
2.
Click the arrow on the Password Manager icon, and then click one of the following, depending
on whether the logon screen is for a Web site or a program:
3.
●
For a Web site, click Add [domain name] to Password Manager.
●
For a program, click Add this logon screen to Password Manager.
Enter your logon data. Logon fields on the screen, and their corresponding fields on the dialog
box, are identified with a bold orange border. You can also display this dialog box by clicking
Add Logon from the Password Manager Manage tab. Some options depend on the security
devices connected to the computer—for example, using the ctrl+Windows logo key+h hotkey,
swiping your fingerprint, or inserting a smart card.
a.
To populate a logon field with one of the preformatted choices, click the arrows to the right
of the field.
b.
To view the password for this logon, click Show password.
c.
To have the logon fields filled in, but not submitted, clear the Automatically submit logon
data check box.
d.
To enable VeriSign VIP security, select the I want VIP security on this site check box.
This option appears only for sites where VeriSign Identity Protection (VIP) is available.
When supported by the site, you can also choose to have your VIP Security Code
automatically filled in along with your usual method of authentication.
e.
28
Click OK, click the authentication method that you wish to use (fingerprints, password, or
face), and then log on with the selected authentication method.
Chapter 4 HP ProtectTools Security Manager
The plus sign is removed from the Password Manager icon to notify you that the logon has
been created.
f.
If Password Manager does not detect the logon fields, click More fields.
●
Select the check box for each field that is required for logon, or clear the check box for
any fields that are not required for logon.
●
If Password Manager cannot detect all of the logon fields, a message is displayed
asking if you want to continue. Click Yes.
●
A dialog box opens with your logon fields filled in. Click the icon for each field and drag
it to the appropriate logon field, and then click the button to sign into the Web site.
NOTE: Once you use the manual mode of entering the logon data for a site, you
must continue to use this method to log on to the same Web site in the future.
NOTE: The manual mode of entering logon data is available only with Internet
Explorer 8.
●
Click Close.
Each time that you access that Web site or open that program, the Password Manager icon is
displayed in the upper-left corner of a Web site or application logon screen, indicating that you can
use your registered credentials to log on.
Editing logons
To edit a logon, follow these steps:
1.
Open the logon screen for a Web site or program.
2.
To display a dialog box where you can edit your logon information, click the arrow on the
Password Manager icon, and then click Edit logon. Logon fields on the screen, and their
corresponding fields on the dialog box, are identified with a bold orange border.
You can also display this dialog box by clicking Edit for the desired logon on the Password
Manager Manage tab.
3.
Edit your logon information.
●
To select a Username logon field with one of the preformatted choices, click the down
arrow to the right of the field.
●
To select a Password logon field with one of the preformatted choices, click the down
arrow to the right of the field.
●
To enable VeriSign VIP security, select the I want VIP security on this site check box.
This option appears only for sites where VeriSign VIP security is available. When supported
by the site, you can also choose to have your VIP Security Code automatically filled in
along with your usual method of authentication.
●
To add additional fields from the screen to your logon, click More fields.
My Logons
29
4.
●
To view the password for this logon, click Show password.
●
To have the logon fields filled in, but not submitted, clear the Automatically submit logon
data check box.
Click OK.
Using the Logons menu
Password Manager provides a fast, easy way to launch the Web sites and programs for which you
have created logons. Double-click a program or Web site logon from the Logons menu, or from the
Manage tab in Password Manager, to open the logon screen, and then fill in your logon data.
When you create a logon, it is automatically added to your Password Manager Logons menu.
To display the Logons menu:
1.
Press the Password Manager hotkey combination (ctrl+Windows logo key+h is the factory
setting). To change the hotkey combination, on the Security Manager dashboard, click
Password Manager, and then click Settings.
2.
Swipe your fingerprint (on computers with a built-in or connected fingerprint reader), or enter
your Windows password.
Organizing logons into categories
Create one or more categories to keep your logons in order. Then drag and drop your logons into the
desired categories.
To add a category:
1.
From the Security Manager dashboard, click Password Manager.
2.
Click the Manage tab, and then click Add Category.
3.
Enter a name for the category.
4.
Click OK.
To add a logon to a category:
1.
Place your mouse pointer over the desired logon.
2.
Press and hold the left mouse button.
3.
Drag the logon into the list of categories. Categories are highlighted as you move your mouse
pointer over them.
4.
Release the mouse button when the desired category is highlighted.
Your logons are not moved to the category, but only copied to the selected category. You can add the
same logon to more than one category, and you can display all of your logons by clicking All.
Managing your logons
Password Manager makes it easy to manage your logon information for user names, passwords, and
multiple logon accounts, from one central location.
30
Chapter 4 HP ProtectTools Security Manager
Your logons are listed on the Manage tab. If multiple logons have been created for the same Web
site, each logon is then listed under the Web site name and indented in the logon list.
To manage your logons:
▲
From the Security Manager dashboard, click Password Manager, and then click the Manage
tab.
●
Add a logon—Click Add Logon and follow the on-screen instructions.
●
Your logons—Click an existing logon, select one of the following options, and then follow
the on-screen instructions:
●
◦
Open—Open a Web site or program for which you have an existing logon.
◦
Add—Add a logon. For more information, refer to Adding logons on page 28.
◦
Edit—Edit a logon. For more information, refer to Editing logons on page 29.
◦
Delete—Delete a Web site or program for which you have an existing logon.
Add Category—Click Add Category, and then follow the on-screen instructions. For more
information, refer to Organizing logons into categories on page 30.
To add an additional logon for a Web site or program:
1.
Open the logon screen for the Web site or program.
2.
Click the Password Manager icon to display its context menu.
3.
Click Add Logon, and then follow the on-screen instructions.
Assessing your password strength
Using strong passwords for logon to your Web sites and programs is an important aspect of
protecting your identity.
Password Manager makes monitoring and improving your security easy with instant and automated
analysis of the strength of each of the passwords used to log on to your Web sites and programs.
Password Manager icon settings
Password Manager attempts to identify logon screens for Web sites and programs. When it detects a
logon screen for which you have not created a logon, Password Manager prompts you to add a logon
for the screen by displaying the Password Manager icon with a plus sign.
1.
Click the icon arrow, and then click Icon Settings to customize how Password Manager handles
possible logon sites.
●
Prompt to add logons for logon screens—Click this option to have Password Manager
prompt you to add a logon when a logon screen is displayed that does not already have a
logon set up.
●
Exclude this screen—Select the check box so that Password Manager does not prompt
you again to add a logon for this logon screen.
My Logons
31
To add a logon for a screen that has been previously excluded:
◦
While the previously excluded Web site logon or the program page is displayed, open
the Security Manager dashboard, and then click Password Manager.
◦
Click Add Logon.
The Add Logon dialog box opens with the Web site logon screen or program listed in
the Current screen field.
◦
Click Continue.
The Add Logon to Password Manager screen is displayed.
◦
Follow the on-screen instructions. For more information, refer to Adding logons
on page 28.
◦
The Password Manager icon is displayed whenever this Web site logon or program
screen is opened.
2.
To disable the option for displaying a prompt to add logons for logon screens, select the check
box.
3.
To access additional Password Manager settings, click Password Manager, and then click
Settings on the Security Manager dashboard.
VeriSign Identity Protection (VIP)
You can create VeriSign VIP Access tokens for use with VeriSign VIP-enabled Web sites. These
tokens are used by Password Manager to create automated logons that incorporate use of the tokens
dragged and dropped into VeriSign VIP-enabled logon screens or manually entered into specified
fields.
You can enable VeriSign VIP and create a token from the Security Manager dashboard or at any
VeriSign VIP-enabled Web site. In order to use the token, you must register it on each Web site
where it will be used.
After registration and first use of a token, it may (optionally) be appended to and submitted with your
regular logon credentials. For sites that do not allow appending the token, you can drag and drop or
manually enter the token information.
To enable VeriSign VIP and create a VeriSign VIP token from the Security Manager dashboard:
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
Click Password Manager, and then click VIP.
3.
Click Get VIP.
A VeriSign VIP token is created and displayed on the VeriSign VIP page. The token will now be
displayed whenever you access this page.
To enable VeriSign VIP and create a VeriSign VIP token from a Web site:
32
1.
Password Manager alerts you whenever you visit a VeriSign VIP-enabled Web site.
2.
Create a logon for the screen. For more information, refer to Adding logons on page 28.
3.
In the Create Logon dialog box, select I want additional account protection with VIP.
Chapter 4 HP ProtectTools Security Manager
To register a VeriSign VIP token for a Web site:
1.
Log on to a VeriSign VIP-enabled Web site manually or with a Password Manager logon.
2.
Click the displayed VeriSign VIP balloon to create a logon for this site.
3.
In the Add Logon to Password Manager dialog box, select I want VIP security on this site.
This option appears only for sites where VeriSign VIP security is available. When supported by
the site, you can also choose to have your VIP Security Code automatically filled in along with
your usual method of authentication.
Settings
You can specify settings for personalizing HP ProtectTools Security Manager:
1.
Prompt to add logons for logon screens—The Password Manager icon with a plus sign is
displayed whenever a Web site or program logon screen is detected, indicating that you can add
a logon for this screen to the password vault. To disable this feature, in the Icon Settings dialog
box, clear the check box beside Prompt to add logons for logon screens.
2.
Open Password Manager with ctrl+win+h—The default hotkey that opens the Password
Manager Quick Links menu is ctrl+Windows logo key+h. To change the hotkey, click this option
and enter a new key combination. Combinations may include one or more of the following: ctrl,
alt, or shift, and any alphabetic or numeric key.
3.
Click Apply to save your changes.
Credential Manager
You use your Security Manager credentials to verify that you are really you. The administrator of this
computer can set up which credentials may be used to prove your identity when logging on to your
Windows account, Web sites, or programs.
Available credentials can vary, depending on the security devices built into or connected to this
computer. Supported credentials, requirements, and current status are displayed when you click
Credential Manager under My Logons, and may include the following:
●
Password
●
SpareKey
●
Fingerprints
●
Smart card
●
Face
To enroll or change a credential, click the link and follow the on-screen instructions.
Changing your Windows password
Security Manager makes changing your Windows password simpler and quicker than doing it through
Windows Control Panel.
My Logons
33
To change your Windows password, follow these steps:
1.
From the Security Manager dashboard, click Credential Manager, and then click Password.
2.
Enter your current password in the Current Windows password text box.
3.
Type a new password in the New Windows password text box, and then type it again in the
Confirm new password text box.
4.
Click Change to immediately change your current password to the new one that you entered.
Setting up your SpareKey
The SpareKey allows you to gain access to your computer (on supported platforms) by answering
three security questions from a list previously defined by the administrator.
HP ProtectTools Security Manager prompts you to set up your personal SpareKey during initial setup
in the Getting Started Wizard.
To set up your SpareKey:
1.
On the SpareKey page of the wizard, select three security questions, and then enter an answer
for each question.
2.
Click Next.
You can select different questions or change your answers on the SpareKey page under Credential
Manager.
After your SpareKey is set up, you can access your computer using your SpareKey from a Pre-Boot
logon screen or the Windows Welcome screen.
Enrolling your fingerprints
If your computer has a fingerprint reader built in or connected, HP ProtectTools Security Manager
prompts you to set up or “enroll” your fingerprints during initial setup in the Getting Started Wizard.
You can also enroll your fingerprints on the Fingerprint page under Credential Manager in the
Security Manager dashboard.
1.
An outline of two hands is displayed. Fingers that are already enrolled are highlighted in green.
Click a finger on the outline.
NOTE: To delete a previously enrolled fingerprint, click its finger.
2.
When you have selected a finger to enroll, you are prompted to swipe the finger until its
fingerprint is successfully enrolled. An enrolled finger is highlighted in green on the outline.
3.
You must enroll at least two fingers; index or middle fingers are preferable. Repeat steps 1 and 2
for another finger.
4.
Click Next, and then follow the instructions on the screen.
CAUTION: When enrolling fingerprints through the Getting Started process, fingerprint information
is not saved until you click Next. If you leave the computer inactive for a while, or close the program,
the changes you made are not saved.
34
Chapter 4 HP ProtectTools Security Manager
Setting up a smart card
Administrators must initialize and register the smart card before it can be used for authentication.
Initializing the smart card
HP ProtectTools Security Manager can support a number of different smart cards. The number and
type of characters used as PIN numbers may vary. The manufacturer of the smart card should
provide tools to install a security certificate and management PIN that HP ProtectTools will use in its
security algorithm.
NOTE:
ActivIdentity software must be installed.
1.
Insert the card into the reader.
2.
Click Start, click All Programs, and then click ActivClient PIN Initialization Tool.
3.
Enter and confirm a PIN.
4.
Click Next.
The smart card software will provide an unlock key. Most smart cards will lock themselves if the
PIN is entered incorrectly 5 times. The key is used to unlock the card.
5.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
6.
Click Credentials, and then click Smart Card.
7.
Click the Administration tab.
8.
Be sure that Set up the smart card is selected.
9.
Enter your PIN, click Apply, and then follow the on-screen instructions.
10. After the smart card has been successfully initialized, you will need to register the smart card.
Registering the smart card
After initializing the smart card, administrators can register the card as an authentication method in
HP ProtectTools Administrative Console:
1.
Under Central Management, click Setup Wizard.
2.
On the Welcome! page, click Next, and then enter your Windows password.
3.
On the SpareKey page, click Skip SpareKey Setup (unless you want to update the SpareKey
information).
4.
On the Enable security features page, click Next.
5.
On the Choose your credentials page, be sure that Set up your smart card is selected, and
then click Next.
6.
On the Smart card page, enter your PIN, and then click Next.
7.
Click Finish.
Users can also register a smart card in Security Manager. For more information, refer to the Security
Manager for HP ProtectTools software Help.
My Logons
35
Configuring the smart card
If a smart card reader is installed or connected to the computer, the Smart card page has two tabs:
●
Settings—Configure the computer to automatically lock when a smart card is removed.
NOTE: The computer locks only if the smart card was used as an authentication credential
when logging on to Windows. Removing a smart card that was not used to log on to Windows
does not lock the computer.
●
Administration—Select from the following options:
◦
Initialize the smart card—Prepares a smart card for use with HP Protect Tools. If a smart
card has been previously initialized outside of HP ProtectTools (contains an asymmetric
key-pair and associated certificate), it does not need to be initialized again, unless
initialization with a specific certificate is desired.
◦
Change smart card PIN—Enables you to change the PIN used with the smart card.
◦
Erase HP ProtectTools data only—Erases only the HP ProtectTools certificate created
during initialization of the card. No other data is erased from the card.
◦
Erase all data on the smart card—Erases all data on the specified smart card. The card
can no longer be used with HP ProtectTools or any other applications.
NOTE:
▲
Features that are not supported by your smart card are not available.
Click Apply.
Enrolling scenes for face logon
If your computer has a webcam built in or connected, HP ProtectTools Security Manager prompts you
to set up or “enroll” your scenes during initial setup in the Getting Started Wizard. You can also enroll
scenes on the Face logon page under Credential Manager in the Security Manager dashboard.
You must enroll one or more scenes in order to use face logon. After you have enrolled successfully,
you can also enroll a new scene if you have experienced difficulty during logon because one or more
of the following conditions have changed:
●
Your face has changed significantly since your last enrollment.
●
The lighting is quite different from any of your previous enrollments.
●
You were wearing glasses (or not) during your last enrollment.
NOTE:
If you are having difficulty enrolling scenes, try moving closer to the webcam.
To enroll a scene from the Getting Started Wizard:
36
1.
On the Face page of the wizard, click Advanced, and then configure additional security. For
more information, refer to Advanced User Settings on page 37.
2.
Click OK.
3.
Click Start, or if you have enrolled scenes previously, click Enroll a new scene.
4.
If you did not select any additional security options, you are prompted to select an additional
security option. Follow the on-screen instructions, and then click Next. For more information,
refer to Advanced User Settings on page 37.
Chapter 4 HP ProtectTools Security Manager
5.
Click the Camera icon, and then follow the on-screen instructions to enroll your scene.
Follow the on-screen instructions, and be sure to look at your image while the scenes are being
captured.
6.
Click Next.
7.
Click Finish.
You can also enroll scenes from the Security Manager dashboard:
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
Under My Logons, click Credential Manager, and then click Face.
3.
Click Advanced, and then configure additional security. For more information, refer to Advanced
User Settings on page 37.
4.
Click OK.
5.
Click Start, or if you have enrolled scenes previously, click Enroll a new scene.
6.
If you did not select any additional security options, you are prompted to select an additional
security option. Follow the on-screen instructions, and then click Next. For more information,
refer to Advanced User Settings on page 37.
7.
Click the Camera icon, and then follow the on-screen instructions to enroll your scene.
Follow the on-screen instructions, and be sure to look at your image while the scenes are being
captured.
For more information, refer to the Face Recognition software Help by clicking the blue ? icon at the
top right of the Face logon page.
Advanced User Settings
These options are also displayed on the Additional Security page if no additional security has been
selected.
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
Under My Logons, click Credential Manager, and then click Face.
3.
Click Advanced to configure the following security options:
a.
Security tab—Select one of the following options:
●
No additional security—Select this option if you do not wish to add additional
security for face logon.
●
Use PIN for additional security—Select this option to require a user-specific PIN for
face logon.
◦
Click Create PIN.
◦
Enter your Windows password.
◦
Enter the new PIN, and then confirm the new PIN by reentering it.
My Logons
37
Once a PIN is created, you can select from the following options: Change, Reset,
or Remove a PIN.
●
Use Bluetooth for additional security—Select this option to pair your Bluetoothcapable phone with Face Recognition. During Windows logon, once your face is
authenticated, Face Recognition also verifies the presence of the paired Bluetooth
phone. If the phone is present (with Bluetooth enabled), then you are allowed to log on
to Windows.
◦
Be sure that Bluetooth is enabled on both the computer and the phone.
If a Bluetooth-enabled phone is not present, you are prompted to enable the
paired Bluetooth phone and restart the logon process. After 30 seconds, the Face
Recognition logon window is paused. To initiate the logon process, click the
Camera icon. If the Bluetooth-enabled phone is not present, you can use your
normal Windows password to log on.
◦
Click Add.
◦
When your Bluetooth device is displayed, select it, and then click Next.
Click OK.
b.
Other Settings tab—Select the check boxes to enable one or more of the following
options, or clear the check box to disable an option. These settings apply only to the current
user.
●
Play sound on face recognition events—Plays a sound when face logon succeeds
or fails.
●
Prompt to update scenes when logon fails—If face logon is unsuccessful but you
enter your password successfully, you may be prompted to save a series of images to
increase the chances of successful face logon in the future.
●
Prompt to enroll a new scene when logon fails—If face logon is unsuccessful but
you enter your password successfully, you may be prompted to enroll a new scene to
increase the chances of successful face logon in the future.
Click OK.
38
Chapter 4 HP ProtectTools Security Manager
Your personal ID card
Your ID card uniquely identifies you as the owner of this Windows account, showing your name and a
picture of your choice. It is prominently displayed in the upper-left corner of Security Manager pages.
You can change the picture and the way that your name is displayed. By default, your full Windows
user name and the picture you selected during Windows setup are shown.
To change the displayed name:
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
Click the ID card in the upper-left corner of the dashboard.
3.
Click the box displaying your Windows user name for this account, type the new name, and then
click Save.
To change the displayed picture:
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
Click the ID card in the upper-left corner of the dashboard.
3.
Click Choose picture, click an image, and then click Save.
Setting your preferences
You can personalize settings for HP ProtectTools Security Manager. From the Security Manager
dashboard, click Advanced, and then click Preferences. Available settings are displayed on two
tabs: General and Fingerprint.
General tab
Appearance—Show icon in taskbar notification area
●
To enable displaying the icon on the taskbar, select the check box.
●
To disable displaying the icon on the taskbar, clear the check box.
Fingerprint tab
My Logons
39
NOTE: The Fingerprint tab is available only if the computer has a fingerprint reader and the correct
driver is installed.
●
Quick Actions—Use Quick Actions to select the Security Manager task to be performed when
you hold down a designated key while swiping your fingerprint.
To assign a Quick Action to one of the listed keys, click a (Key) + Fingerprint option, and then
select one of the available tasks from the menu.
●
Fingerprint Scan Feedback—Displayed only when a fingerprint reader is available. Use this
setting to adjust the feedback that occurs when you swipe your fingerprint.
◦
Enable sound feedback—Security Manager gives you audio feedback when a fingerprint
has been swiped, playing different sounds for specific program events. You may assign
new sounds to these events through the Sounds tab in Windows Control Panel, or disable
sound feedback by clearing this option.
◦
Show scan quality feedback
To display all swipes, regardless of quality, select the check box.
To display only good-quality swipes, clear the check box.
Backing up and restoring your data
It is recommended that you back up your Security Manager data on a regular basis. How often you
back it up depends on how often the data changes. For instance, if you add new logons on a daily
basis, you should probably back up your data daily.
Backups can also be used to migrate from one computer to another, also called importing and
exporting.
NOTE:
Only the data is backed up by this feature.
HP ProtectTools Security Manager must be installed on any computer that is to receive backed up
data before the data can be restored from the backup file.
To back up your data:
40
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
In the left panel of the dashboard, click Advanced, and then click Backup and Restore.
3.
Click Back up data.
4.
Select the modules that you want to include in the backup. In most cases, you will select all of
the modules.
5.
Verify your identity.
6.
Enter a name for the storage file. By default, the file is saved to your Documents folder. Click
Browse to specify a different location.
7.
Enter a password to protect the file.
8.
Click Finish.
Chapter 4 HP ProtectTools Security Manager
To restore your data:
1.
Open the Security Manager dashboard. For more information, refer to Opening Security
Manager on page 24.
2.
In the left panel of the dashboard, click Advanced, and then click Backup and Restore.
3.
Click Restore data.
4.
Select the previously created storage file. Enter the path in the field provided, or click Browse.
5.
Enter the password used to protect the file.
6.
Select the modules for which you want to restore data. In most cases, you will select all of the
modules listed.
7.
Verify your Windows password.
8.
Click Finish.
My Logons
41
5
Drive Encryption for HP ProtectTools
(select models only)
Drive Encryption for HP ProtectTools provides complete data protection by encrypting your computer
hard drive. When Drive Encryption is activated, you must log in at the Drive Encryption login screen,
which is displayed before the Windows® operating system starts.
The HP ProtectTools Security Manager Setup Wizard allows Windows administrators to activate
Drive Encryption, back up the encryption key, and select or deselect drive(s). Refer to the
HP ProtectTools Security Manager software Help for more information.
The following tasks can be performed with Drive Encryption:
●
Selecting Drive Encryption settings:
◦
Activating a TPM-protected password
◦
Encrypting or decrypting individual drives or partitions using software encryption
◦
Encrypting or decrypting individual self-encrypting drives using hardware encryption
◦
Adding further security by disabling Sleep or Standby to ensure that Drive Encryption preboot authentication is always required
NOTE: Only internal SATA and external eSATA hard drives can be encrypted.
42
●
Creating backup keys
●
Recovering a Drive Encryption key
●
Enabling Drive Encryption pre-boot authentication using a password, registered fingerprint, or
smart card PIN
Chapter 5 Drive Encryption for HP ProtectTools (select models only)
Opening Drive Encryption
Administrators can access Drive Encryption from HP ProtectTools Administrative Console.
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click Drive Encryption.
Opening Drive Encryption
43
General tasks
Activating Drive Encryption for standard hard drives
Standard hard drives are encrypted using software encryption. Follow these steps to activate Drive
Encryption:
1.
Use the HP ProtectTools Security Manager Setup Wizard to activate Drive Encryption.
2.
Follow the on-screen instructions until the Enable security features page is displayed, and then
continue with step 4 below.
– or –
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click the + icon to the left of Security to display the available options.
3.
Click Features.
4.
Select the Drive Encryption check box, and then click Next.
NOTE: If no hard drive is selected for encryption, Drive Encryption pre-boot authentication is
activated, but the drive(s) will not be encrypted.
5.
Under Drives to be encrypted, select the check box for the hard drive that you want to encrypt,
and then click Next.
6.
To back up the encryption key, insert the storage device into the appropriate slot.
NOTE: To save the encryption key, you must use a USB storage device with the FAT32
format. A floppy disk, USB memory stick, Secure Digital (SD) Memory Card, or MMC may be
used for backup.
7.
Under Back up Drive Encryption keys, select the check box for the storage device where the
encryption key will be saved.
8.
Click Next.
NOTE: The computer will restart.
Drive Encryption has been activated. Encryption of the drive might take a number of hours,
depending on the size of the drive.
Refer to the HP ProtectTools Security Manager software Help for more information.
Activating Drive Encryption for self-encrypting drives
Self-encrypting drives meeting Trusted Computing Group's OPAL specification for self-encrypting
drive management can be encrypted using either software encryption or hardware encryption. Follow
these steps to activate Drive Encryption for self-encrypting drives:
44
1.
Use the HP ProtectTools Security Manager Setup Wizard to activate Drive Encryption.
2.
Follow the on-screen instructions until the Enable security features page is displayed, and then
continue with step 4 under either “Software encryption” or “Hardware encryption” below.
Chapter 5 Drive Encryption for HP ProtectTools (select models only)
NOTE: If your computer does not have a self-encrypting drive meeting Trusted Computing Group's
OPAL specification for self-encrypting drive management, then the hardware encryption option is not
available, and software encryption is used by default.
If there is a mix of self-encrypting drives and standard hard drives, then the hardware encryption
option is not available, and software encryption is used by default.
– or –
Software encryption
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click the + icon to the left of Security to display the available options.
3.
Click Features.
4.
Select the Drive Encryption check box, and then click Next.
5.
Under Drives to be encrypted, select the check box for the hard drive that you want to encrypt,
and then click Next.
6.
To back up the encryption key, insert the storage device into the appropriate slot.
NOTE: To save the encryption key, you must use a USB storage device with the FAT32
format. A floppy disk, USB memory stick, Secure Digital (SD) Memory Card, or MMC may be
used for backup.
7.
Under Back up Drive Encryption keys, select the check box for the storage device where the
encryption key will be saved.
8.
Click Apply.
NOTE: The computer will restart.
Drive Encryption has been activated. Encryption of the drive might take a number of hours,
depending on the size of the drive.
Hardware encryption
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click the + icon to the left of Security to display the available options.
3.
Click Features.
4.
Select the Drive Encryption check box, and then click Next.
NOTE: If only one drive is shown, the drive check box is automatically selected and grayed
out.
If more than one drive is shown, the drive check boxes are automatically selected but not grayed
out.
The Next button is not available until at least one drive has been selected.
General tasks
45
5.
Be sure that the Use hardware drive encryption check box is selected at the bottom of the
screen.
6.
Under Drives to be encrypted, select the check box for the hard drive that you want to encrypt,
and then click Next.
7.
To back up the encryption key, insert the storage device into the appropriate slot.
NOTE: To save the encryption key, you must use a USB storage device with the FAT32
format. A floppy disk, USB memory stick, Secure Digital (SD) Memory Card, or MMC may be
used for backup.
8.
Under Back up Drive Encryption keys, select the check box for the storage device where the
encryption key will be saved.
9.
Click Apply.
NOTE: The computer will need to be restarted.
Drive Encryption has been activated. Encryption of the drive might take several minutes.
Refer to the HP ProtectTools Security Manager software Help for more information.
Deactivating Drive Encryption
Administrators can use the HP ProtectTools Security Manager Setup Wizard to deactivate Drive
Encryption. Refer to the HP ProtectTools Security Manager software Help for more information.
▲
Follow the on-screen instructions until the Enable security features page is displayed, and then
continue with step 4 below.
– or –
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click the + icon to the left of Security to display the available options.
3.
Click Features.
4.
Clear the Drive Encryption check box, and then click Next.
Drive Encryption deactivation begins.
NOTE: If software encryption was used, decryption starts. It might take a number of hours,
depending on the size of the drive. When decryption is complete, Drive Encryption is
deactivated.
If hardware encryption was used, the drive is instantly decrypted, which might take a few
minutes, and then Drive Encryption is deactivated.
Once the drive is deactivated, the computer will need to be restarted.
Logging in after Drive Encryption is activated
When you turn on the computer after Drive Encryption is activated and your user account is enrolled,
you must log in at the Drive Encryption login screen:
46
Chapter 5 Drive Encryption for HP ProtectTools (select models only)
NOTE: In a hardware encryption scenario, be sure that the computer is turned off. If the computer is
not turned off and then restarted, the Drive Encryption pre-boot authentication screen is not
displayed.
NOTE: When waking from Sleep or Standby, Drive Encryption pre-boot authentication is not
displayed for software or hardware encryption, unless it is disabled.
When waking from Hibernation, Drive Encryption pre-boot authentication is displayed.
NOTE: If the Windows administrator has enabled pre-boot Security in HP ProtectTools Security
Manager, you can log in to the computer immediately after the computer is turned on, rather than at
the Drive Encryption login screen.
1.
Click your user name, and then enter your Windows password or smart card PIN, or swipe a
registered finger.
NOTE: The following smart cards are supported:
Smart cards
●
ActivIdentity 64K V2C Smart Card
●
ActivIdentity SIM 48010-B DEC06
●
ActivIdentity USB key V3.0 ZFG-48001-A
PCMCIA readers
●
Express Card 54 SCR3340 internal reader
●
SCR 201
●
SCR 243 (also HP branded)
●
ActivCard
●
Omnikey 4040
●
Cisco
●
ActivCard USB v2
●
ActivCard USB v3
●
ActivCard USB SCR 3310
●
Omnikey Cardman 3121
●
Omnikey Cardman 3021
●
ACR32
●
HP Smart Card terminal
USB readers
2.
Click OK.
NOTE: If you use a recovery key to log in at the Drive Encryption login screen, you are prompted to
authenticate with your password, smart card PIN, or registered finger at the Windows login screen.
General tasks
47
Protect your data by encrypting your hard drive
It is highly recommended that you use the HP ProtectTools Security Manager Setup Wizard to protect
your data by encrypting your hard drive:
1.
In the left pane, click the + icon to the left of Drive Encryption to display the available options.
2.
Click Settings.
3.
For software-encrypted drives, select the drive partitions to be encrypted.
NOTE: This also applies to a mixed-drive scenario where one or more standard hard drives
and one or more self-encrypting drives are present.
– or –
▲
For hardware-encrypted drives, select the drive(s) to be encrypted. At least one drive must be
selected.
Displaying encryption status
Users can display encryption status from HP ProtectTools Security Manager.
NOTE: Administrators can change Drive Encryption status by using HP ProtectTools Administrative
Console.
1.
Open HP ProtectTools Security Manager.
2.
Under My Data, click Drive Encryption.
In a software encryption scenario, one of the following status codes is displayed under Drive
Status:
●
Enabled
●
Disabled
●
Not encrypted
●
Encrypted
●
Encrypting
●
Decrypting
In a hardware encryption scenario, the following status code is displayed under Drive Status:
●
Encrypted
If the hard drive is in the process of being encrypted or decrypted, a progress bar displays the
percentage completed and the time remaining to complete the encryption or decryption.
48
Chapter 5 Drive Encryption for HP ProtectTools (select models only)
Advanced tasks
Managing Drive Encryption (administrator task)
Administrators can use the Settings page under Drive Encryption to view and change the status of
Drive Encryption (enabled, inactive, or hardware encryption was activated) and to view the encryption
status of all of the hard drives on the computer.
NOTE:
Hardware encryption cannot be changed on the Settings page.
●
If the status is Disabled, Drive Encryption has not yet been activated by the Windows
administrator and is not protecting the hard drive. Use the HP ProtectTools Security Manager
Setup Wizard to activate Drive Encryption.
●
If the status is Enabled, Drive Encryption has been activated and configured. The drive is in one
of the following states:
Software encryption
◦
Not encrypted
◦
Encrypted
◦
Encrypting
◦
Decrypting
Hardware encryption
◦
Encrypted
Encrypting or decrypting individual drives (software encryption only)
Administrators can use the Settings page to encrypt one or more hard drives on the computer or
decrypt a drive that has already been encrypted.
1.
Open HP ProtectTools Administrative Console.
2.
In the left pane, click the + icon to the left of Drive Encryption to display the available options.
3.
Click Settings.
4.
Under Drive Status, select or clear the check box next to each hard drive you want to encrypt or
decrypt, and then click Apply.
NOTE: When the drive is being encrypted or decrypted, the progress bar displays the time
remaining to complete the process during the current session.
If the computer is shut down or initiates Sleep/Standby or Hibernation during the encryption process
and then restarts, the time remaining on the progress bar resets to the beginning, but the actual
encryption resumes where it last stopped. The progress bar, shown as a percentage, and the time
remaining change more quickly to reflect the previous progress.
Advanced tasks
49
NOTE: Dynamic partitions are not supported. If a partition is displayed as available, but it cannot be
encrypted when selected, the partition is dynamic. A dynamic partition results from shrinking a
partition to create a new partition within Disk Management.
A warning is displayed if a partition will be converted to a dynamic partition.
Backup and recovery (administrator task)
When Drive Encryption is activated, administrators can use the Encryption Key Backup page to back
up encryption keys to removable media and to perform a recovery.
Backing up encryption keys
Administrators can back up the encryption key for an encrypted drive on a removable storage device.
CAUTION: Be sure to keep the storage device containing the backup key in a safe place, because
if you forget your password, lose your smart card, or do not have a finger registered, this device
provides your only access to your hard drive.
1.
Open HP ProtectTools Administrative Console.
2.
In the left pane, click the + icon to the left of Drive Encryption to display the available options.
3.
Click Encryption Key Backup.
4.
Insert the storage device being used to back up the encryption key.
5.
Under Drive, select the check box for the device where you want to back up your encryption
key.
6.
Click Backup Keys.
7.
Read the information on the page that is displayed, and then click Next. The encryption key is
saved on the storage device you selected.
Recovering encryption keys
Administrators can recover an encryption key from the removable storage device where it was saved
previously:
1.
Turn on the computer.
2.
Insert the removable storage device that contains your backup key.
3.
When the Drive Encryption for HP ProtectTools login dialog box opens, click Options.
4.
Click Recovery.
5.
Select the file that contains your backup key or click Browse to search for it, and then click
Next.
6.
When the confirmation dialog box opens, click OK.
Your computer starts.
NOTE: It is highly recommended that you reset your password after performing a recovery.
50
Chapter 5 Drive Encryption for HP ProtectTools (select models only)
6
Privacy Manager for HP ProtectTools
(select models only)
Privacy Manager for HP ProtectTools enables you to use advanced security login (authentication)
methods to verify the source, integrity, and security of communications when using e-mail or
Microsoft® Office documents.
Privacy Manager leverages the security infrastructure provided by HP ProtectTools Security
Manager, which includes the following security login methods:
●
Fingerprint authentication
●
Windows® password
●
Smart card
●
Face recognition
You may use any of the above security login methods in Privacy Manager.
51
Opening Privacy Manager
To open Privacy Manager:
●
To access Outlook-specific features in Microsoft Outlook, click Send Securely in the Privacy
group on the Message tab.
●
To access most features in Microsoft Office documents, click Sign and Encrypt in the Privacy
group on the Home tab.
●
To access additional features, access the HP ProtectTools Security Manager dashboard.
◦
Click Start, click All Programs, click HP, click HP ProtectTools Security Manager, and
then click Privacy Manager.
– or –
◦
Click the HP ProtectTools desktop gadget icon.
– or –
◦
52
Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar,
click Privacy Manager, and then click Configuration.
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
Setup procedures
Managing Privacy Manager Certificates
Privacy Manager Certificates protect data and messages using a cryptographic technology called
public key infrastructure (PKI). PKI requires users to obtain cryptographic keys and a Privacy
Manager Certificate issued by a certificate authority (CA). Unlike most data encryption and
authentication software that only requires you to authenticate periodically, Privacy Manager requires
authentication each time you sign an e-mail message or a Microsoft Office document using a
cryptographic key. Privacy Manager makes the process of saving and sending your important
information safe and secure.
Certificate Manager allows you to perform the following tasks:
●
Requesting a Privacy Manager Certificate on page 53
●
Obtaining a preassigned Corporate Privacy Manager Certificate on page 54
●
Setting a default Privacy Manager Certificate on page 55
●
Importing a third-party certificate on page 54
●
Viewing Privacy Manager Certificate details on page 55
●
Renewing a Privacy Manager Certificate on page 55
●
Setting a default Privacy Manager Certificate on page 55
●
Deleting a Privacy Manager Certificate on page 56
●
Restoring a Privacy Manager Certificate on page 56
●
Revoking your Privacy Manager Certificate on page 56
Requesting a Privacy Manager Certificate
Before you can use the Privacy Manager features, you must request and install a Privacy Manager
Certificate (from within Privacy Manager) using a valid e-mail address. The e-mail address must be
set up as an account within Microsoft Outlook on the same computer from which you are requesting
the Privacy Manager Certificate.
1.
Open Privacy Manager, and then click Certificates.
2.
Click Request a Privacy Manager Certificate.
3.
On the Welcome page, read the text, and then click Next.
4.
On the License Agreement page, read the license agreement.
5.
Be sure that the check box next to Check here to accept the terms of this license agreement
is selected, and then click Next.
6.
On the Your Certificate Details page, enter the required information, and then click Next.
7.
On the Certificate Request Accepted page, click Finish.
You will receive an e-mail in Microsoft Outlook with your Privacy Manager Certificate attached.
Setup procedures
53
Obtaining a preassigned Corporate Privacy Manager Certificate
1.
In Outlook, open the e-mail that you received indicating that a Corporate Certificate has been
preassigned to you.
2.
Click Obtain.
You will receive an e-mail in Microsoft Outlook with your Privacy Manager Certificate attached.
To install the certificate, refer to Setting up a Privacy Manager Certificate on page 54.
Setting up a Privacy Manager Certificate
1.
When you receive the e-mail with your Privacy Manager Certificate attached, open the e-mail,
and then click the Setup button in the lower-right corner of the message in Outlook 2007 or
Outlook 2010, or in the upper-left corner in Outlook 2003.
2.
Authenticate using your chosen security login method.
3.
On the Certificate Installed page, click Next.
4.
On the Certificate Backup page, enter a location and name for the backup file, or click Browse
to search for a location.
CAUTION: Be sure that you save the file to a location other than your hard drive and put it in a
safe place. This file should be for your use only, and is required in case you need to restore your
Privacy Manager Certificate and associated keys.
5.
Enter and confirm a password, and then click Next.
6.
Authenticate using your chosen security login method.
7.
If you choose to begin the Trusted Contact invitation process, follow the on-screen instructions
beginning with step 2 of the topic Adding Trusted Contacts using Microsoft Outlook contacts
on page 58.
– or –
If you click Cancel, refer to Managing Trusted Contacts on page 57 for information on adding
a Trusted Contact at a later time.
Importing a third-party certificate
You may be able to import a third-party certificate into Privacy Manager through the Certificate Import
Wizard.
To use this feature, the Allow use of third-party certificates setting in HP ProtectTools
Administrative Console must have been enabled on the Settings page under Privacy Manager.
1.
Open Privacy Manager, and then click Certificates.
2.
Select the Certificate Manager tab, and then click Import certificates.
This button is not displayed if importing certificates is not allowed.
54
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
3.
Choose whether to import a certificate already installed on this computer or a certificate stored
as a PFX (Personal Information Exchange/PKCS#12) file, and then click Next.
●
To import a certificate installed on this computer, select the desired certificate, and then
click Next.
●
To select a PFX certificate, click Browse, navigate to the location of the PFX file, and then
click Next. Type the PFX file password, and then click Next.
4.
When the import process is complete, click Next.
5.
You are given the option to back up the imported certificate.
It is recommended that you back up your certificate to a location other than your computer’s hard
drive.
Viewing Privacy Manager Certificate details
1.
Open Privacy Manager, and then click Certificates.
2.
Click a Privacy Manager Certificate.
3.
Click Certificate details.
4.
When you have finished viewing the details, click OK.
Renewing a Privacy Manager Certificate
When your Privacy Manager Certificate nears expiration, you will be notified that you need to renew
it:
1.
Open Privacy Manager, and then click Certificates.
2.
Click Renew certificate.
3.
Follow the on-screen instructions to obtain a new Privacy Manager Certificate.
NOTE: The Privacy Manager Certificate renewal process does not replace your old Privacy
Manager Certificate. You must obtain a new Privacy Manager Certificate and install it using the same
procedures as in Requesting a Privacy Manager Certificate on page 53.
For corporate certificates issued by your company using Microsoft Certificate Authority, the CA
administrator must renew your certificate using the same private key as the original certificate, or
issue you a new certificate using the same private key.
Setting a default Privacy Manager Certificate
Only Privacy Manager Certificates are visible from within Privacy Manager, even if additional
certificates from other certificate authorities are installed on your computer.
If you have more than one Privacy Manager Certificate on your computer installed from within Privacy
Manager, you can specify one as the default certificate:
1.
Open Privacy Manager, and then click Certificates.
2.
Click the Privacy Manager Certificate that you want to use as the default, and then click Set
default.
3.
Click OK.
Setup procedures
55
NOTE: You are not required to use your default Privacy Manager Certificate. From within the
various Privacy Manager functions, you can select any of your Privacy Manager Certificates to use.
Deleting a Privacy Manager Certificate
If you delete a Privacy Manager Certificate, you cannot open any files or view any data that you
encrypted with that certificate. If you have accidentally deleted a Privacy Manager Certificate, you can
restore it using the backup file that you created when you installed the certificate. Refer to Restoring a
Privacy Manager Certificate on page 56 for more information.
To delete a Privacy Manager Certificate:
1.
Open Privacy Manager, and then click Certificates.
2.
Click the Privacy Manager Certificate you want to delete, and then click Advanced.
3.
Click Delete.
4.
When the confirmation dialog box opens, click Yes.
5.
Click Close, and then click Apply.
Restoring a Privacy Manager Certificate
During installation of your Privacy Manager Certificate, you are required to create a backup copy of
the certificate. You may also create a backup copy from the Migration page. This backup copy can be
used when migrating to another computer, or to restore a certificate to the same computer.
1.
Open Privacy Manager, and then click Migration.
2.
Click Restore.
3.
On the Migration File page, click Browse to search for the .dppsm file that you created during
the backup process, and then click Next.
4.
Enter the password you used when you created the backup, and then click Next.
5.
Click Finish.
Refer to Setting up a Privacy Manager Certificate on page 54 or Backing up Privacy Manager
Certificates and Trusted Contacts on page 66 for more information.
Revoking your Privacy Manager Certificate
If you feel that the security of your Privacy Manager Certificate has been jeopardized, you may
revoke your own certificate:
NOTE: A revoked Privacy Manager Certificate is not deleted. The certificate can still be used to
view files that are encrypted.
56
1.
Open Privacy Manager, and then click Certificates.
2.
Click Advanced.
3.
Click the Privacy Manager Certificate you want to revoke, and then click Revoke.
4.
When the confirmation dialog box opens, click Yes.
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
5.
Authenticate using your chosen security login method.
6.
Follow the on-screen instructions.
Managing Trusted Contacts
Trusted Contacts are users with whom you have exchanged Privacy Manager Certificates, enabling
you to securely communicate with one another.
Trusted Contacts Manager allows you to perform the following tasks:
●
View Trusted Contact details
●
Delete Trusted Contacts
●
Check revocation status for Trusted Contacts (advanced)
Adding Trusted Contacts
Adding Trusted Contacts is a 3-step process:
1.
You send an e-mail invitation to a Trusted Contact recipient.
2.
The Trusted Contact recipient responds to the e-mail.
3.
You receive the e-mail response from the Trusted Contact recipient, and then click Accept.
You can send Trusted Contact e-mail invitations to individual recipients, or you can send the invitation
to all the contacts in your Microsoft Outlook address book.
Refer to the following sections to add Trusted Contacts.
NOTE: To respond to your invitation to become a Trusted Contact, Trusted Contact recipients must
have Privacy Manager installed on their computers or have the alternate client installed. For
information on installing the alternate client, access the DigitalPersona Web site at
http://digitalpersona.com/privacymanager/download.
Adding a Trusted Contact
1.
Open Privacy Manager, click Trusted Contacts Manager, and then click Invite Contacts.
– or –
In Microsoft Outlook, click the down arrow next to Send Securely on the toolbar, and then click
Invite Contacts.
2.
If the Select Certificate dialog box opens, click the Privacy Manager Certificate you want to use,
and then click OK.
3.
When the Trusted Contact Invitation dialog box opens, read the text, and then click OK.
An e-mail is automatically generated.
4.
Enter the e-mail addresses of the recipients you want to add as Trusted Contacts.
5.
Edit the text and sign your name (optional).
6.
Click Send.
Setup procedures
57
NOTE: If you have not obtained a Privacy Manager Certificate, a message informs you that
you must have a Privacy Manager Certificate in order to send a Trusted Contact request. Click
OK to launch the Certificate Request Wizard. Refer to Requesting a Privacy Manager Certificate
on page 53 for more information.
7.
Authenticate using your chosen security login method.
NOTE: When the e-mail is received by the Trusted Contact recipient, the recipient must open
the e-mail, click Accept in the lower-right corner of the e-mail, and then click OK when the
confirmation dialog box opens.
8.
When you receive an e-mail response from a recipient accepting the invitation to become a
Trusted Contact, click Accept in the lower-right corner of the e-mail.
A dialog box opens, confirming that the recipient has been successfully added to your Trusted
Contacts list.
9.
Click OK.
Adding Trusted Contacts using Microsoft Outlook contacts
1.
Open Privacy Manager, click Trusted Contacts Manager, and then click Invite Contacts.
– or –
In Microsoft Outlook, click the down arrow next to Send Securely on the toolbar, and then click
Invite My Outlook Contacts.
2.
When the Trusted Contact Invitation page opens, select the e-mail addresses of the recipients
you want to add as Trusted Contacts, and then click Next.
3.
When the Sending Invitation page opens, click Finish.
An e-mail listing the selected Microsoft Outlook e-mail addresses is automatically generated.
4.
Edit the text and sign your name (optional).
5.
Click Send.
NOTE: If you have not obtained a Privacy Manager Certificate, a message informs you that
you must have a Privacy Manager Certificate in order to send a Trusted Contact request. Click
OK to launch the Certificate Request Wizard. Refer to Requesting a Privacy Manager Certificate
on page 53 for more information.
6.
Authenticate using your chosen security login method.
NOTE: When the e-mail is received by the Trusted Contact recipient, the recipient must open
the e-mail, click Accept in the lower-right corner of the e-mail, and then click OK when the
confirmation dialog box opens.
7.
When you receive an e-mail response from a recipient accepting the invitation to become a
Trusted Contact, click Accept in the lower-right corner of the e-mail.
A dialog box opens, confirming that the recipient has been successfully added to your Trusted
Contacts list.
8.
58
Click OK.
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
Viewing Trusted Contact details
1.
Open Privacy Manager, and then click Trusted Contacts.
2.
Click a Trusted Contact.
3.
Click Contact details.
4.
When you have finished viewing the details, click OK.
Deleting a Trusted Contact
1.
Open Privacy Manager, and then click Trusted Contacts.
2.
Click the Trusted Contact you want to delete.
3.
Click Delete contact.
4.
When the confirmation dialog box opens, click Yes.
Checking revocation status for a Trusted Contact
To see if a Trusted Contact has revoked their Privacy Manager Certificate:
1.
Open Privacy Manager, and then click Trusted Contacts.
2.
Click a Trusted Contact.
3.
Click the Advanced button.
The Advanced Trusted Contact Management dialog box opens.
4.
Click Check Revocation.
5.
Click Close.
Setup procedures
59
General tasks
You can use Privacy Manager with the following Microsoft products:
●
Microsoft Outlook
●
Microsoft Office
Using Privacy Manager in Microsoft Outlook
When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar,
and a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message.
When you click the down arrow next to Privacy or Send Securely, you can choose from the following
options:
●
Sign and send message (Send Securely button only)—This option adds a digital signature to
the e-mail and sends it after you authenticate using your chosen security login method.
●
Seal for Trusted Contacts and send message (Send Securely button only)—This option adds
a digital signature, encrypts the e-mail, and sends it after you authenticate using your chosen
security login method.
●
Invite contacts—This option allows you to send a Trusted Contact invitation. Refer to Adding a
Trusted Contact on page 57 for more information.
●
Invite Outlook contacts—This option allows you to send a Trusted Contact invitation to all the
contacts in your Microsoft Outlook address book. Refer to Adding Trusted Contacts using
Microsoft Outlook contacts on page 58 for more information.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options
allow you to open the Privacy Manager software to add, view, or change current settings. Refer
to Managing Privacy Manager Certificates on page 53, Managing Trusted Contacts on page 57,
or Configuring Privacy Manager for Microsoft Outlook on page 60 for more information.
Configuring Privacy Manager for Microsoft Outlook
1.
Open Privacy Manager, click Settings, and then click the E-mail tab.
– or –
On the main Microsoft Outlook toolbar, click the down arrow next to Send Securely (Privacy in
Outlook 2003), and then click Settings.
– or –
On the toolbar of a Microsoft e-mail message, click the down arrow next to Send Securely, and
then click Settings.
2.
Select the actions you want to perform when you send a secure e-mail, and then click OK.
Signing and sending an e-mail message
60
1.
In Microsoft Outlook, click New or Reply.
2.
Type your e-mail message.
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
3.
Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Sign and
Send.
4.
Authenticate using your chosen security login method.
Sealing and sending an e-mail message
Sealed e-mail messages that are digitally signed and sealed (encrypted) can only be viewed by
people you choose from your Trusted Contacts list.
To seal and send an e-mail message to a Trusted Contact:
1.
In Microsoft Outlook, click New or Reply.
2.
Type your e-mail message.
3.
Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Seal for
Trusted Contacts and Send.
4.
Authenticate using your chosen security login method.
Viewing a sealed e-mail message
When you open a sealed e-mail message, the security label is displayed in the heading of the e-mail.
The security label provides the following information:
●
Which credentials were used to verify the identity of the person who signed the e-mail
●
The product that was used to verify the credentials of the person who signed the e-mail
Using Privacy Manager in a Microsoft Office 2007 document
After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right
side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When
you click the down arrow next to Sign and Encrypt, you can choose from the following options:
●
Sign Document—This option adds your digital signature to the document.
●
Add Signature Line Before Signing (Microsoft Word and Microsoft Excel only)—By default, a
signature line is added when a Microsoft Word or Microsoft Excel document is signed or
encrypted. To turn this option off, click Add Signature Line to remove the check mark.
●
Encrypt Document—This option adds your digital signature and encrypts the document.
●
Remove Encryption—This option removes encryption from the document.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options
allow you to open the Privacy Manager software to add, view, or change current settings. Refer
to Managing Privacy Manager Certificates on page 53, Managing Trusted Contacts on page 57,
or Configuring Privacy Manager for Microsoft Office on page 62 for more information.
General tasks
61
Configuring Privacy Manager for Microsoft Office
1.
Open Privacy Manager, click Settings, and then click the Documents tab.
– or –
On the toolbar of a Microsoft Office document, click the down arrow next to Sign and Encrypt,
and then click Settings.
2.
Select the actions you want to configure, and then click OK.
Signing a Microsoft Office document
1.
In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2.
Click the down arrow next to Sign and Encrypt, and then click Sign Document.
3.
Authenticate using your chosen security login method.
4.
When the confirmation dialog box opens, read the text, and then click OK.
If you later decide to edit the document, follow these steps:
1.
Click the Office button in the upper-left corner of the screen.
2.
Click Prepare, and then click Mark as Final.
3.
When the confirmation dialog box opens, click Yes, and continue working.
4.
When you have completed your editing, sign the document again.
Adding a signature line when signing a Microsoft Word or Microsoft Excel document
Privacy Manager allows you to add a signature line when you sign a Microsoft Word or Microsoft
Excel document:
1.
In Microsoft Word or Microsoft Excel, create and save a document.
2.
Click the Home menu.
3.
Click the down arrow next to Sign and Encrypt, and then click Add Signature Line Before
Signing.
NOTE: A check mark is displayed next to Add Signature Line Before Signing when this option
is selected. By default, this option is enabled.
4.
Click the down arrow next to Sign and Encrypt, and then click Sign Document.
5.
Authenticate using your chosen security login method.
Adding suggested signers to a Microsoft Word or Microsoft Excel document
You can add more than one signature line to your document by appointing suggested signers. A
suggested signer is a user who is designated by the owner of a Microsoft Word or Microsoft Excel
document to add a signature line to the document. Suggested signers can be you or another person
who you want to sign your document. For example, if you prepare a document that needs to be
signed by all members of your department, you can include signature lines for those users at the
bottom of the final page of the document, with instructions to sign by a specific date.
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Chapter 6 Privacy Manager for HP ProtectTools (select models only)
To add a suggested signer to a Microsoft Word or Microsoft Excel document:
1.
In Microsoft Word or Microsoft Excel, create and save a document.
2.
Click the Insert menu.
3.
In the Text group on the toolbar, click the arrow next to Signature Line, and then click Privacy
Manager Signature Provider.
The Signature Setup dialog box opens.
4.
In the box under Suggested signer, enter the name of the suggested signer.
5.
In the box under Instructions to the signer, enter a message for this suggested signer.
NOTE: This message will appear in place of a title, and is either deleted or replaced by the
user's title when the document is signed.
6.
Select the Show sign date in signature line check box to show the date.
7.
Select the Show signer's title in signature line check box to show the title.
NOTE: The owner of the document assigns suggested signers to his or her document. The
Show sign date in signature line and/or Show signer's title in signature line check boxes
must be selected in order for the suggested signer to be able to display the date and/or title in
the signature line.
8.
Click OK.
Adding a suggested signer's signature line
When suggested signers open the document, they will see their name in brackets, indicating that their
signature is required.
To sign the document:
1.
Double-click the appropriate signature line.
2.
Authenticate using your chosen security login method.
The signature line will be shown according to the settings specified by the owner of the
document.
Encrypting a Microsoft Office document
You can encrypt a Microsoft Office document for you and for your Trusted Contacts. When you
encrypt a document and close it, you and the Trusted Contact(s) you select from the list must
authenticate before opening it.
To encrypt a Microsoft Office document:
1.
In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2.
Click the Home menu.
3.
Click the down arrow next to Sign and Encrypt, and then click Encrypt Document.
The Select Trusted Contacts dialog box opens.
General tasks
63
4.
Click the name of a Trusted Contact who will be able to open the document and view its
contents.
NOTE: To select multiple Trusted Contact names, hold down the ctrl key, and then click the
individual names.
5.
Click OK.
If you later decide to edit the document, follow the steps in Removing encryption from a Microsoft
Office document on page 64. When the encryption is removed, you can edit the document. Follow
the steps in this section to encrypt the document again.
Removing encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are
no longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1.
Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2.
Authenticate using your chosen security login method.
3.
Click the Home menu.
4.
Click the down arrow next to Sign and Encrypt, and then click Remove Encryption.
Sending an encrypted Microsoft Office document
You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted
document, just as you would for a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a
signed or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1.
In Microsoft Outlook, click New or Reply.
2.
Type your e-mail message.
3.
Attach the Microsoft Office document.
4.
Refer to Sealing and sending an e-mail message on page 61 for further instructions.
Viewing a signed Microsoft Office document
NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
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Chapter 6 Privacy Manager for HP ProtectTools (select models only)
When a signed Microsoft Office document is opened, a Digital Signatures icon is displayed in the
status bar at the bottom of the document window.
1.
Click the Digital Signatures icon to toggle display of the Signatures dialog box, which displays
the name of all users who signed the document and the date each user signed it.
2.
To view additional details about each signature, right-click a name in the Signatures dialog box,
and then select Signature Details.
Viewing an encrypted Microsoft Office document
To view an encrypted Microsoft Office document from another computer, Privacy Manager must be
installed on that computer. You must also restore the Privacy Manager Certificate that was used to
encrypt the file.
If your certificate has been lost, in order to view an encrypted Microsoft Office document, you must
restore the Privacy Manager Certificate that was used to encrypt the file.
A Trusted Contact wanting to view an encrypted Microsoft Office document must have a Privacy
Manager Certificate, and Privacy Manager must be installed on his or her computer. In addition, the
Trusted Contact must be selected by the owner of the encrypted Microsoft Office document.
General tasks
65
Advanced tasks
Migrating Privacy Manager Certificates and Trusted Contacts to a different
computer
You can securely migrate your Privacy Manager Certificates and Trusted Contacts to another
computer, or back up your data for safekeeping. To do this, back up the data as a passwordprotected file to a network location or any removable storage device, and then restore the file to the
new computer.
Backing up Privacy Manager Certificates and Trusted Contacts
To back up your Privacy Manager Certificates and Trusted Contacts to a password-protected file,
follow these steps:
1.
Open Privacy Manager, and then click Migration.
2.
Click Backup.
3.
On the Select Data page, select the data categories to be included in the migration file, and then
click Next.
4.
On the Migration File page, enter a file name or click Browse to search for a location, and then
click Next.
5.
Enter and confirm a password, and then click Next.
NOTE: Store this password in a safe place, because you will need it when you restore the
migration file.
6.
Authenticate using your chosen security login method.
7.
On the Migration File Saved page, click Finish.
Restoring Privacy Manager Certificates and Trusted Contacts
To restore your Privacy Manager Certificates and Trusted Contacts on a different computer as part of
the migration process, or to the same computer, follow these steps:
66
1.
Open Privacy Manager, and then click Migration.
2.
Click Restore.
3.
On the Migration File page, click Browse to search for the file, and then click Next.
4.
Enter the password you used when you created the backup file, and then click Next.
5.
On the Migration File page, click Finish.
Chapter 6 Privacy Manager for HP ProtectTools (select models only)
Central administration of Privacy Manager
Your installation of Privacy Manager may be part of a centralized installation that has been
customized by your administrator. One or more of the following features may be either enabled or
disabled:
●
Certificate use policy—You may be restricted to the use of Privacy Manager Certificates
issued by Comodo, or you may be allowed to use digital certificates issued by other certificate
authorities.
●
Encryption policy—Encryption capabilities may be individually enabled or disabled in Microsoft
Office or Microsoft Outlook.
Advanced tasks
67
7
File Sanitizer for HP ProtectTools
File Sanitizer allows you to securely shred assets (for example: personal information or files, historical
or Web-related data, or other data components) on your computer and to periodically bleach deleted
assets on your hard drive.
NOTE:
68
This version of File Sanitizer supports the computer hard drive only.
Chapter 7 File Sanitizer for HP ProtectTools
Shredding
Shredding is different than a standard Windows® delete (also known as a simple delete in File
Sanitizer). When you shred an asset using File Sanitizer, the files are overwritten with meaningless
data, making it virtually impossible to retrieve the original asset. A Windows simple delete may leave
the file (or asset) intact on the hard drive or in a state where forensic methods could be used to
recover it.
When you choose a shred profile (High Security, Medium Security, or Low Security), a predefined
list of assets and an erasure method are automatically selected for shredding. You can also
customize a shred profile, by specifying the number of shred cycles, which assets to include for
shredding, which assets to confirm before shredding, and which assets to exclude from shredding.
For more information, refer to Selecting or creating a shred profile on page 73.
You can set an automatic shred schedule, or you can manually activate shredding using the
HP ProtectTools icon in the notification area, at the far right of the taskbar. For more information,
refer to Setting a shred schedule on page 72, Manually shredding one asset on page 77, or
Manually shredding all selected items on page 77.
NOTE:
Bin.
A .dll file is shredded and removed from the system only if it has been moved to the Recycle
Shredding
69
Free space bleaching
Deleting an asset in Windows does not completely remove the contents of the asset from your hard
drive. Windows only deletes the reference to the asset. The content of the asset still remains on the
hard drive until another asset overwrites that same area on the hard drive with new information.
Free space bleaching allows you to securely write random data over deleted assets, preventing users
from viewing the original contents of the deleted asset.
NOTE: Free space bleaching can be performed occasionally for assets that you delete by selecting
Simple Delete Settings in File Sanitizer, by moving the assets to the Windows Recycle Bin, or by
deleting the assets manually. Free space bleaching provides no additional security to shredded
assets.
You can set an automatic free space bleaching schedule, or you can manually activate free space
bleaching using the HP ProtectTools icon in the notification area, at the far right of the taskbar. For
more information, refer to Setting a free space bleaching schedule on page 72 or Manually
activating free space bleaching on page 78.
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Chapter 7 File Sanitizer for HP ProtectTools
Opening File Sanitizer
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager.
2.
Click File Sanitizer.
– or –
▲
Double-click the File Sanitizer icon on your desktop.
– or –
▲
Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click
File Sanitizer, and then click Open File Sanitizer.
Opening File Sanitizer
71
Setup procedures
Setting a shred schedule
You can select a predefined shred profile or create your own shred profile. For more information, refer
to Selecting or creating a shred profile on page 73. You can also shred assets manually at any time.
For more information, refer to Using a key sequence to initiate shredding on page 76.
NOTE: A scheduled task starts at a specific time. If the system is turned off or is in Sleep/Standby
at the scheduled time, File Sanitizer will not attempt to relaunch the task.
1.
Open File Sanitizer, and then click Shred.
2.
Select one or more shred options:
●
Windows shutdown—Shreds all selected assets when Windows shuts down.
NOTE: A dialog box opens at shutdown, asking if you want to continue with shredding
selected assets or if you want to bypass the procedure.
Click Yes to bypass the shred procedure, or click No to continue with shredding.
●
Web browser open—Shreds all selected Web-related assets, such as browser URL
history, when you open a Web browser.
●
Web browser quit—Shreds all selected Web-related assets, such as browser URL history,
when you close a Web browser.
●
Key sequence—Allows you to specify a key sequence to initiate shredding. For details,
refer to Using a key sequence to initiate shredding on page 76.
NOTE: A .dll file is shredded and removed from the system only if it has been moved to the
Recycle Bin.
3.
To schedule a future time to shred selected assets, select the Activate Scheduler check box,
enter your Windows password, and then select a day and time.
4.
Click Apply.
Setting a free space bleaching schedule
Free space bleaching can be performed occasionally for assets that you delete by selecting Simple
Delete Settings in File Sanitizer, by moving the assets to the Windows Recycle Bin, or by deleting
the assets manually. Free space bleaching provides no additional security to shredded assets.
NOTE: A scheduled task starts at a specific time. If the system is turned off or is in Sleep/Standby
at the scheduled time, File Sanitizer will not attempt to relaunch the task.
1.
Open File Sanitizer, and then click Bleaching.
2.
To schedule a future time to bleach deleted assets on your hard drive, select the Activate
Scheduler check box, enter your Windows password, and then select a day and time.
3.
Click Apply.
NOTE: The free space bleaching operation can take a significant length of time. Although free
space bleaching is performed in the background, increased processor usage may affect your
computer's performance.
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Chapter 7 File Sanitizer for HP ProtectTools
Selecting or creating a shred profile
You can specify an erasure method and select the assets to shred by selecting a predefined profile or
by creating your own profile.
Selecting a predefined shred profile
When you choose a predefined shred profile, a predefined erasure method and list of assets are
automatically selected. You can also view the predefined list of assets that are selected for shredding.
1.
Open File Sanitizer, and then click Settings.
2.
Click a predefined shred profile:
3.
●
High Security
●
Medium Security
●
Low Security
To view the assets that are selected for shredding, click View Details.
a.
Selected items will be shredded, and a confirmation message will be displayed.
Unselected items will be shredded without a confirmation message.—Select the check
box to display a confirmation message before shredding the item, or clear the check box to
shred the item without displaying a confirmation message.
NOTE: Even if the check box for an asset is cleared, the asset will be shredded.
b.
4.
Click Apply.
Click Apply.
Customizing a shred profile
When you create a shred profile, you specify the number of shred cycles, which assets to include for
shredding, which assets to confirm before shredding, and which assets to exclude from shredding:
1.
Open File Sanitizer, click Settings, click Advanced Security Settings, and then click View
Details.
2.
Select the number of shred cycles.
NOTE: The selected number of shred cycles will be performed for each asset. For example, if
you choose 3 shred cycles, an algorithm that obscures the data is executed 3 separate times. If
you choose the higher security shred cycles, shredding may take a significant length of time;
however, the higher the number of shred cycles that you specify, the less likely it is that the data
can be retrieved.
3.
To select the assets to be shredded:
a.
Under Available shred options, click an asset, and then click Add.
b.
To add a custom asset, click Add Custom Option, and then browse or type the path to the
file or folder.
c.
Click Open, and then click OK.
d.
Under Available shred options, click the custom asset, and then click Add.
Setup procedures
73
To remove an asset from the available shred options, click the asset, and then click Delete.
4.
Selected items will be shredded, and a confirmation message will be displayed.
Unselected items will be shredded without a confirmation message.—Select the check box
to display a confirmation message before shredding the item, or clear the check box to shred the
item without displaying a confirmation message.
NOTE: Even if the check box for an asset is cleared, the asset will be shredded.
To remove an asset from the shred list, click the asset, and then click Remove.
5.
To protect files or folders from automatic shredding:
a.
Under Do not shred the following, click Add, and then browse or type the path to the file
or folder.
b.
Click Open, and then click OK.
To remove an asset from the exclusions list, click the asset, and then click Delete.
6.
Click Apply.
Customizing a simple delete profile
The simple delete profile performs a standard asset delete without shredding. You can customize a
simple delete profile by specifying which assets to include, which assets to confirm before deleting,
and which assets to exclude.
NOTE: If you select Simple Delete Settings, free space bleaching can be performed occasionally
on the assets that have been deleted manually or by using the Windows Recycle Bin.
1.
Open File Sanitizer, click Settings, click Simple Delete Settings, and then click View Details.
2.
Select the assets you want to delete:
a.
Under Available delete options, click an asset, and then click Add.
b.
To add a custom asset, click Add Custom Option, browse or type the path to the file or
folder, and then click OK.
c.
Click the custom asset, and then click Add.
To delete an asset from the available delete options, click the asset, and then click Delete.
3.
Selected items will be shredded, and a confirmation message will be displayed.
Unselected items will be shredded without a confirmation message.—Select the check box
to display a confirmation message before shredding the item, or clear the check box to shred the
item without displaying a confirmation message.
NOTE: Even if the check box for an asset is cleared, the asset will be shredded.
To remove an asset from the delete list, click the asset, and then click Remove.
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Chapter 7 File Sanitizer for HP ProtectTools
4.
To protect assets from automatic deleting:
a.
Under Do not delete the following, click Add, and then browse or type the path to the file
or folder.
b.
Click Open, and then click OK.
To remove an asset from the exclusions list, click the asset, and then click Delete.
5.
Click Apply.
Setup procedures
75
General tasks
You can use File Sanitizer to perform the following tasks:
●
Use a key sequence to initiate shredding—This feature allows you to create a key sequence (for
example, ctrl+alt+s) to initiate shredding. For details, refer to Using a key sequence to initiate
shredding on page 76.
●
Use the File Sanitizer icon to initiate shredding—This feature is similar to the drag-and-drop
feature in Windows. For details, refer to Using the File Sanitizer icon on page 77.
●
Manually shred a specific asset or all selected assets—These features allows you to manually
shred items without waiting for the regular shred schedule to be invoked. For details, refer to
Manually shredding one asset on page 77 or Manually shredding all selected items
on page 77.
●
Manually activate free space bleaching—This feature allows you to manually activate free space
bleaching. For details, refer to Manually activating free space bleaching on page 78.
●
Abort a shred or free space bleaching operation—This feature allows you to stop the shred or
free space bleaching operation. For details, refer to Aborting a shred or free space bleaching
operation on page 78.
●
View the log files—This feature allows you to view shred and free space bleaching log files,
which contain any errors or failures from the last shred or free space bleaching operation. For
details, refer to Viewing the log files on page 78.
NOTE: The shred or free space bleaching operation can take a significant length of time. Even
though shredding and free space bleaching are performed in the background, your computer may run
slower due to increased processor usage.
Using a key sequence to initiate shredding
1.
Open File Sanitizer, and then click Shred.
2.
Select the Key sequence check box.
3.
Enter a character in the available box.
4.
Select either the CTRL box or the ALT box, and then select the SHIFT box.
For example, to initiate automatic shredding using the s key and ctrl+shift, enter s in the box,
and then select the CTRL and SHIFT options.
NOTE: Be sure to select a key sequence that is different from other key sequences you have
configured.
To initiate shredding using a key sequence:
76
1.
Hold down the shift key and either the ctrl key or the alt key (or whichever combination you
specified) while pressing your chosen character.
2.
If a confirmation dialog box opens, click Yes.
Chapter 7 File Sanitizer for HP ProtectTools
Using the File Sanitizer icon
CAUTION: Shredded assets cannot be recovered. Carefully consider which items you select for
manual shredding.
1.
Navigate to the document or folder you want to shred.
2.
Drag the asset to the File Sanitizer icon on the desktop.
3.
When the confirmation dialog box opens, click Yes.
Manually shredding one asset
CAUTION: Shredded assets cannot be recovered. Carefully consider which items you select for
manual shredding.
1.
Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click
File Sanitizer, and then click Shred One.
2.
When the Browse dialog box opens, navigate to the asset you want to shred, and then click OK.
NOTE: The asset you select can be a single file or folder.
3.
When the confirmation dialog box opens, click Yes.
– or –
1.
Right-click the File Sanitizer icon on the desktop, and then click Shred One.
2.
When the Browse dialog box opens, navigate to the asset you want to shred, and then click OK.
3.
When the confirmation dialog box opens, click Yes.
– or –
1.
Open File Sanitizer, and then click Shred.
2.
Click the Browse button.
3.
When the Browse dialog box opens, navigate to the asset you want to shred, and then click OK.
4.
When the confirmation dialog box opens, click Yes.
Manually shredding all selected items
1.
Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click
File Sanitizer, and then click Shred Now.
2.
When the confirmation dialog box opens, click Yes.
– or –
1.
Right-click the File Sanitizer icon on the desktop, and then click Shred Now.
2.
When the confirmation dialog box opens, click Yes.
General tasks
77
– or –
1.
Open File Sanitizer, and then click Shred.
2.
Click the Shred now button.
3.
When the confirmation dialog box opens, click Yes.
Manually activating free space bleaching
1.
Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click
File Sanitizer, and then click Bleach Now.
2.
When the confirmation dialog box opens, click Yes.
– or –
1.
Open File Sanitizer, and then click Free Space Bleaching.
2.
Click Bleach Now.
3.
When the confirmation dialog box opens, click Yes.
Aborting a shred or free space bleaching operation
When a shred or free space bleaching operation is in progress, a message is displayed above the
HP ProtectTools Security Manager icon in the notification area, at the far right of the taskbar. The
message provides details on the shred or free space bleaching process (percentage complete), and
gives you the option to abort the operation.
▲
To cancel the operation, click the message, and then click Stop.
Viewing the log files
Each time a shred or free space bleaching operation is performed, log files of any errors or failures
are generated. The log files are always updated according to the latest shred or free space bleaching
operation.
NOTE:
Files that are successfully shredded or bleached do not appear in the log files.
One log file is created for shred operations, and another log file is created for free space bleaching
operations. Both log files are located on the hard drive:
●
C:\Program Files\Hewlett-Packard\File Sanitizer\[Username]_ShredderLog.txt
●
C:\Program Files\Hewlett-Packard\File Sanitizer\[Username]_DiskBleachLog.txt
For 64-bit systems, the log files are located on the hard drive:
78
●
C:\Program Files (x86)\Hewlett-Packard\File Sanitizer\[Username]_ShredderLog.txt
●
C:\Program Files (x86)\Hewlett-Packard\File Sanitizer\[Username]_DiskBleachLog.txt
Chapter 7 File Sanitizer for HP ProtectTools
8
Device Access Manager for HP
ProtectTools (select models only)
HP ProtectTools Device Access Manager controls access to data by disabling data transfer devices.
NOTE: Some human interface/input devices, such as a mouse, keyboard, TouchPad, and
fingerprint reader, are not controlled by Device Access Manager. For more information, refer to
Unmanaged Device Classes on page 90.
Windows® operating system administrators use HP ProtectTools Device Access Manager to control
access to the devices on a system and to protect against unauthorized access:
●
Device profiles are created for each user, to define the devices that they are allowed or denied
permission to access.
●
Just-in-time authentication (JITA) allows predefined users to authenticate themselves in order to
access devices which are otherwise denied.
●
Administrators and trusted users can be excluded from the restrictions on device access
imposed by Device Access Manager by adding them to the Device Administrators group. This
group's membership is managed using Advanced Settings.
●
Device access can be granted or denied on the basis of group membership or for individual
users.
●
For device classes such as CD-ROM drives and DVD drives, read access and write access can
be allowed or denied separately.
79
Opening Device Access Manager
1.
Log in as an administrator.
2.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
3.
In the left pane, click Device Access Manager.
Users can view the HP ProtectTools Device Access Manager policy using HP ProtectTools Security
Manager. This console provides a read-only view.
80
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
Setup Procedures
Configuring device access
HP ProtectTools Device Access Manager offers four views:
●
Simple Configuration—Allow or deny access to classes of devices, based on membership in
the Device Administrators group.
●
Device Class Configuration—Allow or deny access to types of devices or specific devices for
specific users or groups.
●
JITA Configuration—Configure just-in-time authentication (JITA), allowing selected users
access to DVD/CD-ROM drives or removable media by authenticating themselves.
●
Advanced Settings—Configure a list of drive letters for which Device Access Manager will not
restrict access, such as the C or system drive. Membership in the Device Administrators group
can also be managed from this view.
Simple Configuration
Administrators can use the Simple Configuration view to allow or deny access to the following
classes of devices for all non–device administrators:
●
All removable media (diskettes, USB flash drives, and so on)
●
All DVD/CD-ROM drives
●
All serial and parallel ports
●
All Bluetooth® devices
●
All modem devices
●
All PCMCIA/ExpressCard devices
●
All 1394 devices
To allow or deny access to a class of devices for all non-device administrators, follow these steps:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Simple Configuration.
2.
In the right pane, to deny access, select the check box for a device class or a specific device.
Clear the check box to allow access to that device class or specific device.
If a check box is grayed out, values affecting the access scenario have been changed from
within the Device Class Configuration view. To reset to the factory settings, click Reset in the
Device Class Configuration view.
3.
Click Apply.
NOTE: If the background service is not running, a dialog box opens to ask if you would like to
start it. Click Yes.
4.
Click OK.
Setup Procedures
81
Starting the background service
The first time a new policy is defined and applied, the HP ProtectTools Device Locking/Auditing
background service starts automatically, and it is set to start automatically whenever the system
starts.
NOTE:
A device profile must be defined before the background service prompt is displayed.
Administrators can also start or stop this service:
1.
In Windows 7, click Start, click Control Panel, and then click System and Security.
– or –
In Windows Vista®, click Start, click Control Panel, and then click System and Maintenance.
– or –
In Windows XP, click Start, click Control Panel, and then click Performance and
Maintenance.
2.
Click Administrative Tools, and then click Services.
3.
Select the HP ProtectTools Device Locking/Auditing service.
4.
To start the service, click Start.
– or –
To stop the service if it is running, click Stop.
Stopping the Device Locking/Auditing service does not stop device locking. Two components enforce
device locking:
●
Device Locking/Auditing service
●
DAMDrv.sys driver
Starting the service starts the device driver, but stopping the service does not stop the driver.
To determine whether the background service is running, open a command prompt window, and then
type sc query flcdlock.
To determine whether the device driver is running, open a command prompt window, and then type
sc query damdrv.
Device Class Configuration
Administrators can view and modify lists of users and groups that are allowed or denied permission to
access classes of devices or specific devices.
82
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
The Device Class Configuration view has the following sections:
●
●
Device List—Shows all the device classes and devices that are installed on the system or that
may have been installed on the system previously.
◦
Protection is usually applied for a device class. A selected user or group will be able to
access any device in the device class.
◦
Protection may also be applied to specific devices.
User List—Shows all users and groups that are allowed or denied access to the selected device
class or specific device.
◦
The User List entry may be made for a specific user, or for a group in which the user is a
member.
◦
If a user or group entry in the User List is unavailable, the setting has been inherited from
the device class in the Device List or from the Class folder.
◦
Some device classes, such as DVD and CD-ROM, may be further controlled by allowing or
denying access separately for read and write operations.
For other devices and classes, read and write access rights can be inherited. For example,
read access may be inherited from a higher class, but write access may be specifically
denied for a user or group.
NOTE: If the Read check box is cleared, the access control entry has no effect on read
access to the device, but read access is not denied.
NOTE: The Administrators group cannot be added to the User List. Instead, use the
Device Administrators group.
Example 1—If a user or group is denied write access for a device or class of devices:
The same user, the same group, or a member of the same group can be granted write
access or read+write access only for a device below this device in the device hierarchy.
Example 2—If a user or group is allowed write access for a device or class of devices:
The same user, the same group, or a member of the same group can be denied write
access or read+write access only for the same device or a device below this device in the
device hierarchy.
Example 3—If a user or group is allowed read access for a device or class of devices:
The same user, the same group, or a member of the same group can be denied read
access or read+write access only for the same device or a device below this device in the
device hierarchy.
Example 4—If a user or group is denied read access for a device or class of devices:
The same user, the same group, or a member of the same group can be granted access or
read+write access only for a device below this device in the device hierarchy.
Example 5—If a user or group is allowed read+write access for a device or class of
devices:
Setup Procedures
83
The same user, the same group, or a member of the same group can be denied write
access or read+write access only for the same device or a device below this device in the
device hierarchy.
Example 6—If a user or group is denied read+write access for a device or class of devices:
The same user, the same group, or a member of the same group can be granted read
access or read+write access only for a device below this device in the device hierarchy.
Denying access to a user or group
To prevent a user or group from accessing a device or a class of devices:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
In the device list, click the device class that you want to configure.
●
Device class
●
All devices
●
Individual device
3.
Under User/Groups, click the user or group to be denied access, and then click Deny.
4.
Click Apply.
NOTE: When deny and allow settings are set at the same device level for a user, denial of access
takes precedence over allowing access.
Allowing access for a user or a group
To grant permission for a user or a group to access a device or a class of devices:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
In the device list, click one of the following:
3.
●
Device class
●
All devices
●
Individual device
Click Add.
The Select Users or Groups dialog box opens.
84
4.
Click Advanced, and then click Find Now to search for users or groups to add.
5.
Click a user or a group to be added to the list of available users and groups, and then click OK.
6.
Click OK again.
7.
Click Allow to grant this user access.
8.
Click Apply.
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
Allowing access to a class of devices for one user of a group
To allow a user to access a class of devices while denying access to all other members of that user's
group:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
In the device list, click the device class that you want to configure.
●
Device class
●
All devices
●
Individual device
3.
Under User/Groups, select the group to be denied access, and then click Deny.
4.
Navigate to the folder below that of the required class, and then add the specific user.
5.
Click Allow to grant this user access.
6.
Click Apply.
Allowing access to a specific device for one user of a group
Administrators can allow access to a specific device while denying access to all other members of
that user's group for all devices in the class:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
In the device list, click the device class that you want to configure, and then navigate to the
folder below that.
3.
Under User/Groups, click Allow next to the group to be granted access.
4.
Click Deny next to the group to be denied access.
5.
Navigate to the specific device to which access is to be allowed for the user in the device list.
6.
Click Add.
The Select Users or Groups dialog box opens.
7.
Click Advanced, and then click Find Now to search for users or groups to add.
8.
Click a user to be allowed access, and then click OK.
9.
Click Allow to grant this user access.
10. Click Apply.
Setup Procedures
85
Removing settings for a user or a group
To remove permission for a user or a group to access a device or a class of devices, follow these
steps:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
In the device list, click the device class that you want to configure.
●
Device class
●
All devices
●
Individual device
3.
Under User/Groups, click the user or group you want to remove, and then click Remove.
4.
Click Apply.
Resetting the configuration
CAUTION: Resetting the configuration discards all device configuration changes that have been
made and returns all settings to the values set at the factory.
To reset the configuration settings to the factory values:
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click Device Class Configuration.
2.
Click Reset.
3.
Click Yes to the confirmation request.
4.
Click Apply.
JITA Configuration
JITA Configuration allows the administrator to view and modify lists of users and groups that are
allowed to access devices using just-in-time authentication (JITA).
JITA-enabled users will be able to access some devices for which policies created in the Device
Class Configuration or Simple Configuration view have been restricted.
●
Scenario—A Simple Configuration policy is configured to deny all non-device administrators
access to the DVD/CD-ROM drive.
●
Result—A JITA-enabled user who attempts to access the DVD/CD-ROM drive receives the
same “access denied” message as a non-JITA-enabled user. Then a balloon message is
displayed, asking if the user would like JITA access. If the balloon is clicked, the Authenticate
User dialog box opens. When the user enters credentials successfully, access is granted to the
DVD/CD-ROM drive.
The JITA period can be authorized for a set number of minutes or 0 minutes. A JITA period of 0
minutes will not expire. Users will have access to the device from the time they authenticate until the
time they log off the system.
86
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
The JITA period can also be extended, if configured to do so. In this scenario, 1 minute before the
JITA period is about to expire, users can click the prompt to extend their access without having to reauthenticate.
Whether the user is given a limited or unlimited JITA period, as soon as the user logs off the system
or another user logs in, the JITA period expires. The next time the user logs in and attempts to
access a JITA-enabled device, a prompt to enter credentials is displayed.
JITA is available for the following device classes:
●
DVD/CD-ROM drives
●
Removable media
Creating a JITA for a user or group
Administrators can allow users or groups to access devices using just-in-time authentication.
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click JITA Configuration.
2.
From the device’s drop-down menu, select either Removable media or DVD/CD-ROM drives.
3.
Click + to add a user or group to the JITA configuration.
4.
Select the Enabled check box.
5.
Set the JITA period to the required time.
6.
Click Apply.
The user must log out and then log in again for the new JITA setting to be applied.
Creating an extendable JITA for a user or group
Administrators can allow user or group access to devices using just-in-time authentication that the
user can extend before it expires.
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click JITA Configuration.
2.
From the device’s drop-down menu, select either removable media or DVD/CD-ROM drives.
3.
Click + to add a user or group to the JITA configuration.
4.
Select the Enabled check box.
5.
Set the JITA period to the required time.
6.
Select the Extendable check box.
7.
Click Apply.
The user must log out and then log in again for the new JITA setting to be applied.
Setup Procedures
87
Disabling a JITA for a user or group
Administrators can disable user or group access to devices using just-in-time authentication.
1.
In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and
then click JITA Configuration.
2.
From the device’s drop-down menu, select either removable media or DVD/CD-ROM drives.
3.
Select the user or group whose JITA you wish to disable.
4.
Clear the Enabled check box.
5.
Click Apply.
When the user logs in and attempts to access the device, access is denied.
88
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
Advanced Settings
Advanced Settings provides the following functions:
●
Management of the Device Administrators group
●
Management of drive letters to which Device Access Manager never denies access.
The Device Administrators group is used to exclude trusted users (trusted in terms of device access)
from the restrictions imposed by a Device Access Manager policy. Trusted users usually include
system administrators. Refer to Device Administrators group on page 89 for more information.
The Advanced Settings view also enables the administrator to configure a list of drive letters to
which Device Access Manager will not restrict access for any user.
NOTE: The Device Access Manager background services must be running when the list of drive
letters is configured.
To start these services:
1.
Apply a Simple Configuration policy, such as denying all non-device administrators access to
removable media.
– or –
Open a command prompt window with Administrator privileges, and then type:
sc start flcdlock
Press enter.
2.
When the services are started, the drive list can be edited. Enter the drive letters of devices that
you do not want Device Access Manager to control.
The drive letters are displayed for physical hard disks or partitions.
NOTE: Whether or not the system drive (typically C) is in this list, access to it will never be
denied for any user.
Device Administrators group
When Device Access Manager is installed, a Device Administrators group is created.
The Device Administrators group is used to exclude trusted users (trusted in terms of device access)
from the restrictions imposed by a Device Access Manager policy. Trusted users usually include
system administrators.
NOTE: Adding a user to the Device Administrators group does not automatically allow the user to
access devices. In the Device Class Configuration view, if the Users group is denied access to a
device, the Device Administrators group must be granted access in order for members of the group to
have access to the device. However, the Simple Configuration view can be used to deny access to
device classes for all users who are not members of the Device Administrators group.
To add users to the Device Administrators group:
1.
In the Advanced Settings view, click +.
2.
Enter the user name of the trusted user.
Advanced Settings
89
3.
Click OK.
4.
Click Apply.
Alternative methods for managing membership of this group include:
●
For Windows 7 Professional or Windows Vista, users can be added to this group using the
standard “Local Users and Groups” Microsoft Management Console (MMC) snap-in.
●
For home versions of Windows 7, Windows Vista, or Windows XP, from an account with
administrator privileges, type the following in a command prompt window:
net localgroup “Device Administrators” username /add
In this command, “username” is the user name for the user you wish to add to this group.
eSATA Support
In order for Device Access Manager to control eSATA devices, the following must be configured:
1.
The drive must be connected when the system starts up.
2.
Using the Advanced Settings view, ensure that the eSATA drive letter is not in the list of drives
for which Device Access Manager will not deny access. If the eSATA drive letter is listed, delete
the drive letter, and then click Apply.
3.
The device can be controlled using the Removable Media device class, by using either the
Simple Configuration view or the Device Class Configuration view.
Unmanaged Device Classes
HP ProtectTools Device Access Manager does not manage the following device classes:
●
90
Input/output devices
◦
Biometric
◦
Mouse
◦
Keyboard
◦
Printer
◦
Plug and play (PnP) printers
◦
Printer upgrade
◦
Infrared human interface devices
◦
Smart card reader
◦
Multi-port serial
◦
Disk drive
◦
Floppy disk controller (FDC)
Chapter 8 Device Access Manager for HP ProtectTools (select models only)
●
●
◦
Hard disk controller (HDC)
◦
Human interface device (HID) class
Power
◦
Battery
◦
Advanced power management (APM) support
Miscellaneous
◦
Computer
◦
Decoder
◦
Display
◦
Processor
◦
System
◦
Unknown
◦
Volume
◦
Volume snapshot
◦
Security devices
◦
Security accelerator
◦
Intel® unified display driver
◦
Media driver
◦
Medium changer
◦
Multifunction
◦
Legacard
◦
Net client
◦
Net service
◦
Net trans
◦
SCSI adapter
Advanced Settings
91
9
Theft recovery
Computrace for HP ProtectTools (purchased separately) allows you to remotely monitor, manage,
and track your computer.
Once activated, Computrace for HP ProtectTools is configured from the Absolute Software Customer
Center. From the Customer Center, the administrator can configure Computrace for HP ProtectTools
to monitor or manage the computer. If the system is misplaced or stolen, the Customer Center can
assist local authorities in locating and recovering the computer. If configured, Computrace can
continue to function even if the hard drive is erased or replaced.
To activate Computrace for HP ProtectTools:
1.
Connect to the Internet.
2.
Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager.
3.
In the left pane of Security Manager, click Theft Recovery.
4.
To launch the Computrace Activation Wizard, click Activate Now.
5.
Enter your contact information and your credit card payment information, or enter a
prepurchased Product Key.
The Activation Wizard securely processes the transaction and sets up your user account on the
Absolute Software Customer Center Web site. Once complete, you receive a confirmation e-mail
containing your Customer Center account information.
If you have previously run the Computrace Activation Wizard and your Customer Center user account
already exists, you can purchase additional licenses by contacting your HP account representative.
To log in to the Customer Center:
1.
Go to https://cc.absolute.com/.
2.
In the Login ID and Password fields, enter the credentials you received in the confirmation email, and then click Log in.
Using the Customer Center, you can:
92
●
Monitor your computers.
●
Protect your remote data.
●
Report the theft of any computer protected by Computrace.
▲
Click Learn More for more information about Computrace for HP ProtectTools.
Chapter 9 Theft recovery
10 Embedded Security for HP
ProtectTools (select models only)
NOTE: The integrated Trusted Platform Module (TPM) embedded security chip must be installed in
your computer to use Embedded Security for HP ProtectTools.
Embedded Security for HP ProtectTools protects against unauthorized access to user data or
credentials. This software module provides the following security features:
●
Enhanced Microsoft® Encryption File System (EFS) file and folder encryption
●
Creation of a personal secure drive (PSD) for protecting user data
●
Data management functions, such as backing up and restoring the key hierarchy
●
Support for third-party applications (such as Microsoft Outlook and Internet Explorer) for
protected digital certificate operations when using the Embedded Security software
The TPM embedded security chip enhances and enables other HP ProtectTools Security Manager
security features. For example, Credential Manager for HP ProtectTools can use the embedded chip
as an authentication factor when the user logs on to Windows.
93
Setup procedures
CAUTION: To reduce security risk, it is highly recommended that your IT administrator immediately
initialize the embedded security chip. Failure to initialize the embedded security chip could result in an
unauthorized user, a computer worm, or a virus taking ownership of the computer and gaining control
over the owner tasks, such as handling the emergency recovery archive and configuring user access
settings.
Follow the steps in the following sections to enable and initialize the embedded security chip.
Enabling the embedded security chip in Computer Setup
The embedded security chip must be enabled in the Quick Initialization Wizard or in the Computer
Setup utility.
To enable the embedded security chip in Computer Setup:
94
1.
Open Computer Setup by turning on or restarting the computer, and then pressing f10 while the
“f10 = ROM Based Setup” message is displayed in the lower-left corner of the screen.
2.
If you have not set an administrator password, use the arrow keys to select Security, select
Setup password, and then press enter.
3.
Type your password in the New password and Verify new password boxes, and then press
f10.
4.
In the Security menu, use the arrow keys to select TPM Embedded Security, and then press
enter.
5.
Under Embedded Security, if the device is hidden, select Available.
6.
Select Embedded security device state, and then change the setting to Enable.
7.
Press f10 to accept the changes to the Embedded Security configuration.
8.
To save your preferences and exit Computer Setup, use the arrow keys to select File, select
Save Changes and Exit, and then follow the on-screen instructions.
Chapter 10 Embedded Security for HP ProtectTools (select models only)
Initializing the embedded security chip
In the initialization process for Embedded Security, you will perform the following tasks:
●
Set an owner password for the embedded security chip that protects access to all owner
functions on the embedded security chip.
●
Set up the emergency recovery archive, which is a protected storage area that allows
reencryption of the Basic User Keys for all users.
To initialize the embedded security chip:
1.
Right-click the HP ProtectTools Security Manager icon in the notification area, at the far right
of the taskbar, and then select Embedded Security Initialization.
The HP ProtectTools Embedded Security Initialization Wizard opens.
2.
Follow the on-screen instructions.
Setup procedures
95
Setting up the basic user account
Setting up a basic user account in Embedded Security accomplishes the following tasks:
●
Produces a Basic User Key that protects encrypted information, and sets a Basic User Key
password to protect the Basic User Key.
●
Sets up a personal secure drive (PSD) for storing encrypted files and folders.
CAUTION: Safeguard the Basic User Key password. Encrypted information cannot be accessed or
recovered without this password.
To set up a basic user account and enable the user security features:
1.
If the Embedded Security User Initialization Wizard is not open, click Start, click All Programs,
click HP, and then click HP ProtectTools Security Manager.
2.
In the left pane, click Embedded Security, and then click User Settings.
3.
In the right pane, under Embedded Security Features, click Configure.
The Embedded Security User Initialization Wizard opens.
4.
Follow the on-screen instructions.
NOTE: To use secure e-mail, you must first configure the e-mail client to use a digital
certificate that is created with Embedded Security. If a digital certificate is not available, you
must obtain one from a certification authority. For instructions on configuring your e-mail and
obtaining a digital certificate, refer to the e-mail client software Help.
96
Chapter 10 Embedded Security for HP ProtectTools (select models only)
General tasks
After the basic user account is set up, you can perform the following tasks:
●
Encrypting files and folders
●
Sending and receiving encrypted e-mail
Using the personal secure drive
After setting up the PSD, you are prompted to type the Basic User Key password at the next logon. If
the Basic User Key password is entered correctly, you can access the PSD directly from Windows
Explorer.
Encrypting files and folders
When working with encrypted files, consider the following rules:
●
Only files and folders on NTFS partitions can be encrypted. Files and folders on FAT partitions
cannot be encrypted.
●
System files and compressed files cannot be encrypted, and encrypted files cannot be
compressed.
●
Temporary folders should be encrypted, because they are potentially of interest to hackers.
●
A recovery policy is automatically set up when you encrypt a file or folder for the first time. This
policy ensures that if you lose your encryption certificates and private keys, you will be able to
use a recovery agent to decrypt your information.
To encrypt files and folders:
1.
Right-click the file or folder that you want to encrypt.
2.
Click Encrypt.
3.
Click one of the following options:
4.
●
Apply changes to this folder only.
●
Apply changes to this folder, subfolders, and files.
Click OK.
Sending and receiving encrypted e-mail
Embedded Security enables you to send and receive encrypted e-mail, but the procedures vary
depending upon the program you use to access your e-mail. For more information, refer to the
Embedded Security software Help, and the software Help for your e-mail program.
General tasks
97
Changing the Basic User Key password
To change the Basic User Key password:
98
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager.
2.
In the left pane, click Embedded Security, and then click User Settings.
3.
In the right pane, under Basic User password, click Change.
4.
Type the old password, and then set and confirm the new password.
5.
Click OK.
Chapter 10 Embedded Security for HP ProtectTools (select models only)
Advanced tasks
Administrators can perform the following tasks in Embedded Security:
●
Backing up and restoring Embedded Security credentials, Embedded Security settings, and
Personal Secure Drives
●
Changing the owner password
●
Resetting a user password
●
Securely migrating user security credentials from a source platform to a destination platform
Backing up and restoring
The Embedded Security backup feature creates an archive that contains certification information to
be restored in case of emergency.
Creating a backup file
To create a backup file:
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click Embedded Security, and then click Backup.
3.
In the right pane, click Configure. The HP Embedded Security for ProtectTools Backup Wizard
opens.
4.
Follow the on-screen instructions.
Restoring certification data from the backup file
To restore data from the backup file:
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click Embedded Security, and then click Backup.
3.
In the right pane, click Restore all. The HP Embedded Security for ProtectTools Backup Wizard
opens.
4.
Follow the on-screen instructions.
Advanced tasks
99
Changing the owner password
Administrators can change the owner password:
1.
Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative
Console.
2.
In the left pane, click Embedded Security, and then click Advanced.
3.
In the right pane, under Owner Password, click Change.
4.
Type the old owner password, and then set and confirm the new owner password.
5.
Click OK.
Resetting a user password
An administrator can help a user to reset a forgotten password. For more information, refer to the
software Help.
100 Chapter 10 Embedded Security for HP ProtectTools (select models only)
Migrating keys with the Migration Wizard
Migration is an advanced administrator task that allows the management, restoration, and transfer of
keys and certificates.
For details on migration, refer to the Embedded Security software Help.
Advanced tasks 101
11 Localized password exceptions
At the Preboot Security level and the HP Drive Encryption level, password localization support is
limited, as described in the following sections.
Windows IMEs not supported at the Preboot Security
level or the HP Drive Encryption level
In Windows, the user can choose an IME (input method editor) to enter complex characters and
symbols, such as Japanese or Chinese characters, by using a standard western keyboard.
IMEs are not supported at the Preboot Security or HP Drive Encryption level. A Windows password
cannot be entered with an IME at the Preboot Security or HP Drive Encryption login screen, and
doing so may result in a lockout situation. In some cases, Microsoft® Windows does not display the
IME when the user enters the password.
For example, for some Japanese installations of Windows XP, the default IME is called Microsoft IME
Standard 2002 for Japanese, which actually translates to keyboard layout E0010411. However, this is
an IME, not a keyboard layout. (The keyboard layout coding scheme is reserved by Microsoft for
IMEs, which extend the concept of a keyboard layout). Since this is not a keyboard layout that can be
represented in the typing environment for the BIOS Preboot Security password prompt or the HP
Drive Encryption password prompt, any password typed with this IME is rejected by HP ProtectTools.
Microsoft IME Standard 2002 for Japanese is also different from the “Common Name” in Microsoft
Windows Vista®. Windows maps some IMEs to a keyboard layout. In such cases, the IME is
supported by HP ProtectTools, because the underlying keyboard layout definition (the hexadecimal
code) is used.
The solution is to switch to one of the following supported keyboard layouts that translates to
keyboard layout 00000411:
●
Microsoft IME for Japanese
●
The Japanese keyboard layout
●
Office 2007 IME for Japanese—If Microsoft or a third party uses the term IME or input method
editor, the input method may not actually be an IME. This can cause confusion, but the software
reads the hexadecimal code representation. Thus, if an IME maps to a supported keyboard
layout, then HP ProtectTools can support the configuration.
WARNING! When HP ProtectTools is deployed, passwords entered with a Windows IME will be
rejected.
102 Chapter 11 Localized password exceptions
Password changes using keyboard layout that is also
supported
If the password is initially set with one keyboard layout, such as U.S. English (409), and then the user
changes the password using a different keyboard layout that is also supported, such as Latin
American (080A), the password change will work in HP Drive Encryption, but it will fail in the BIOS if
the user uses characters that exist in the latter but not in the former (for example, ē).
NOTE: Administrators can resolve this problem by using the HP ProtectTools Manage Users
feature to remove the user from HP ProtectTools, selecting the desired keyboard layout in the
operating system, and then running the Security Manager Setup Wizard again for the same user. The
BIOS stores the desired keyboard layout, and passwords that can be typed with this keyboard layout
will be properly set in the BIOS.
Another potential issue is the use of different keyboard layouts that can all produce the same
characters. For example, both the U.S. International keyboard layout (20409) and the Latin American
keyboard layout (080A) can produce the character é, although different keystroke sequences might
be required. If a password is initially set with the Latin American keyboard layout, then the Latin
American keyboard layout is set in the BIOS, even if the password is subsequently changed using the
U.S. International keyboard layout.
Password changes using keyboard layout that is also supported 103
Special key handling
●
Chinese, Slovakian, Canadian French and Czech
When a user selects one of the preceding keyboard layouts and then enters a password (for
example, abcdef), the same password must be entered while pressing the shift key for lower
case and the shift key and caps lock key for upper case in BIOS Preboot Security and HP Drive
Encryption. Numeric passwords must be entered using the numeric keypad.
●
Korean
When a user selects a supported Korean keyboard layout and then enters a password, the same
password must be entered while pressing the right alt key for lower case and the right alt key
and caps lock key for upper case in BIOS Preboot Security and HP Drive Encryption.
●
Unsupported characters are listed in the following table:
Language
Windows
BIOS
Drive Encryption
Arabic
The ‫ ﻹ‬,‫ﻵ‬, and ‫ ﻻ‬keys
generate two characters.
The ‫ ﻹ‬,‫ﻵ‬, and ‫ ﻻ‬keys
generate one character.
The ‫ ﻹ‬,‫ﻵ‬, and ‫ ﻻ‬keys
generate one character.
Canadian French
ç, è, à, and é with caps lock
are Ç, È, À, and É in
Windows.
ç, è, à, and é with caps lock
are ç, è, à, and é in the
BIOS Preboot Security.
ç, è, à, and é with caps lock
are ç, è, à, and é in HP
Drive Encryption.
Spanish
40a is not supported. It
nevertheless works
because the software
converts it to c0a. However,
because of subtle
differences between the
keyboard layouts, it is
recommended that
Spanish-speaking users
change their Windows
keyboard layout to 1040a
(Spanish Variation) or 080a
(Latin American).
n/a
n/a
US international
◦
The ¡, ¤, ‘, ’, ¥, and ×
keys on the top row
are rejected.
n/a
n/a
◦
The å, ®, and Þ keys
on the second row are
rejected.
◦
The á, ð, and ø keys
on the third row are
rejected.
◦
The æ key on the
bottom row is rejected.
104 Chapter 11 Localized password exceptions
Language
Windows
BIOS
Drive Encryption
Czech
◦
The ğ key is rejected.
n/a
n/a
◦
The į key is rejected.
◦
The ų key is rejected.
◦
The ė, ı, and ż keys
are rejected.
◦
The ģ, ķ, ļ, ņ, and ŗ
keys are rejected.
Slovakian
The ż key is rejected.
◦
The š, ś, and ş keys
are rejected when
typed, but they are
accepted when
entered with the soft
keyboard.
◦
The ţ dead key
generates two
characters.
n/a
Hungarian
The ż key is rejected.
The ţ key generates two
characters.
n/a
Slovenian
The żŻ key is rejected in
Windows, and the alt key
generates a dead key in the
BIOS.
ú, Ú, ů, Ů, ş, Ş, ś, Ś, š, and
Š keys are rejected in the
BIOS.
n/a
Japanese
For Windows XP only, the
standard Japanese
keyboard layout, 411, is
fully supported. One IME,
commonly represented in
Windows XP as Microsoft
Standard IME 2002,
normally would not be
supported. However,
empirical testing has
demonstrated that this IME
is a near duplicate of
keyboard layout 411 when
typing simple characters.
The software therefore
switches this IME to
keyboard layout 411 when
securing the BIOS and HP
Drive Encryption with
localized Japanese
passwords.
n/a
n/a
When available, Microsoft
Office 2007 IME is a better
choice. Despite the IME
name, it is actually
keyboard layout 411, which
is supported.
Special key handling 105
What to do when a password is rejected
Passwords can be rejected for the following reasons:
●
●
A user is using an IME that is not supported. This is a common issue with double-byte
languages (Korean, Japanese, Chinese). To resolve this issue:
1.
Click Start, click Control Panel, and then click Regional and Language Options.
2.
Click the Languages tab.
3.
Click the Details button.
4.
On the Settings tab, click the Add button to add a supported keyboard (add U.S.
keyboards under Chinese Input Language).
5.
Set the supported keyboard for default input.
6.
Restart HP ProtectTools, and then enter the password again.
A user is using a character that is not supported. To resolve this issue:
1.
Change the Windows password so that it uses only supported characters. Unsupported
characters are listed in Special key handling on page 104.
2.
Run the Security Manager Setup Wizard again, and then enter the new Windows
password.
106 Chapter 11 Localized password exceptions
Glossary
activation
The task that must be completed before any of the Drive Encryption features are accessible. Drive Encryption is
activated using the HP ProtectTools Setup Wizard. Only an administrator can activate Drive Encryption. The
activation process consists of activating the software, encrypting the drive, creating a user account, and creating
the initial backup encryption key on a removable storage device.
administrator
See Windows administrator.
asset
A data component consisting of personal information or files, historical and Web-related data, and so on, which
is located on the hard drive.
ATM
Automatic Technology Manager, which allows network administrators to manage systems remotely at the BIOS
level.
authentication
The process of verifying whether a user is authorized to perform a task such as accessing a computer,
modifying settings for a particular program, or viewing secured data.
automatic shredding
Scheduled shredding that the user sets in File Sanitizer.
background service
The HP ProtectTools Device Locking/Auditing background service, which must be running for device access
control policies to be applied. It can be viewed from within the Services application under the Administrative
Tools option in Control Panel. If it is not running, HP ProtectTools Security Manager attempts to start it when
device access control policies are applied.
backup
Using the backup feature to save a copy of important program information to a location outside the program. It
can then be used for restoring the information at a later date to the same computer or another one.
biometric
Category of authentication credentials that use a physical feature, such as a fingerprint, to identify a user.
certification authority (CA)
A service that issues the certificates required to run a public key infrastructure.
console
A central location where you can access and manage the features and settings in HP ProtectTools
Administrative Console.
credentials
Glossary 107
The means by which a user proves eligibility for a particular task in the authentication process.
cryptographic service provider (CSP)
A provider or library of cryptographic algorithms that can be used in a well-defined interface to perform particular
cryptographic functions.
cryptography
The practice of encrypting and decrypting data so that it can be decoded only by specific individuals.
dashboard
A central location where you can access and manage the features and settings in Security Manager for HP
ProtectTools.
decryption
A procedure used in cryptography to convert encrypted data into plain text.
device access control policy
The list of devices for which a user is allowed or denied access.
device class
All devices of a particular type, such as drives.
digital certificate
Electronic credentials that confirm the identity of an individual or a company by binding the identity of the digital
certificate owner to a pair of electronic keys that are used to sign digital information.
digital signature
Data sent with a file that verifies the sender of the material, and that the file has not been modified after it was
signed.
domain
A group of computers that are part of a network and share a common directory database. Domains are uniquely
named, and each has a set of common rules and procedures.
Drive Encryption
Protects your data by encrypting your hard drive(s), making the information unreadable by those without proper
authorization.
Drive Encryption logon screen
A logon screen that is displayed before Windows starts up. Users must enter their Windows user name and
their password or smart card PIN. Under most circumstances, entering the correct information at the Drive
Encryption logon screen allows access directly into Windows without having to log on again at the Windows
logon screen.
DriveLock
A security feature that links the hard drive to a user and requires the user to correctly type the DriveLock
password when the computer starts up.
emergency recovery archive
A protected storage area that allows the reencryption of Basic User Keys from one platform owner key to
another.
encryption
A procedure, such as use of an algorithm, employed in cryptography to convert plain text into cipher text in
order to prevent unauthorized recipients from reading that data. There are many types of data encryption, and
they are the basis of network security. Common types include Data Encryption Standard and public-key
encryption.
108 Glossary
Encryption File System (EFS)
A system that encrypts all files and subfolders within the selected folder.
fingerprint
A digital extraction of your fingerprint image. Your actual fingerprint image is never stored by Security Manager.
free space bleaching
The secure writing of random data over deleted assets to distort the contents of the deleted asset.
group
A group of users that have the same level of access or denial to a device class or a specific device.
HP SpareKey
A backup copy of the drive encryption key.
ID card
A Windows desktop gadget that serves to visually identify your desktop with your user name and chosen
picture. Click the ID card to open HP ProtectTools Administrative Console.
identity
In HP ProtectTools Security Manager, a group of credentials and settings that is handled like an account or
profile for a particular user.
JITA
Just-in-time authentication.
key sequence
A combination of specific keys that, when pressed, initiates an automatic shred—for example, ctrl+alt+s.
logon
An object within Security Manager that consists of a user name and password (and possibly other selected
information) that can be used to log on to Web sites or other programs.
manual shred
Immediate shredding of an asset or selected assets, which bypasses the automatic shred schedule.
migration
A task that allows the management, restoration, and transfer of Privacy Manager Certificates and Trusted
Contacts.
network account
A Windows user or administrator account, either on a local computer, in a workgroup, or on a domain.
PIN
Personal identification number.
PKI
The Public Key Infrastructure standard that defines the interfaces for creating, using, and administering
certificates and cryptographic keys.
power-on authentication
A security feature that requires some form of authentication, such as a smart card, security chip, or password,
when the computer is turned on.
Privacy Manager certificate
A digital certificate that requires authentication each time you use it for cryptographic operations, such as
signing and encrypting e-mail messages and Microsoft Office documents.
PSD
Glossary 109
Personal secure drive, which provides a protected storage area for sensitive information.
reboot
The process of restarting the computer.
restore
A process that copies program information from a previously saved backup file into this program.
revocation password
A password that is created when a user requests a digital certificate. The password is required when the user
wants to revoke his or her digital certificate. This ensures that only the user may revoke the certificate.
SATA device mode
A data transfer mode between a computer and mass storage devices, such as hard drives and optical drives.
scene
A photo of an enrolled user to be used for authentication.
seal for Trusted Contacts
A task that adds a digital signature, encrypts the e-mail, and sends it after you authenticate using your chosen
security logon method.
security logon method
The method used to log on to the computer.
Send Security button
A software button that is displayed on the toolbar of Microsoft Outlook e-mail messages. Clicking the button
allows you to sign and/or encrypt a Microsoft Outlook e-mail message.
shred
The execution of an algorithm that obscures the data contained in an asset.
shred cycle
The number of times the shred algorithm is executed on each asset. The higher the number of shred cycles you
select, the more secure the computer is.
shred profile
A specified erasure method and list of assets.
Sign and Encrypt button
A software button that is displayed on the toolbar of Microsoft Office applications. Clicking the button allows you
to sign, encrypt, or remove encryption in a Microsoft Office document.
signature line
A placeholder for the visual display of a digital signature. When a document is signed, the signer's name and
verification method are displayed. The signing date and the signer's title can also be included.
simple delete
Deletion of the Windows reference to an asset. The asset content remains on the hard drive until obscuring data
is written over it by free space bleaching.
Single Sign On
A feature that stores authentication information and allows you to use Security Manager to access Internet and
Windows applications that require password authentication.
smart card
A small piece of hardware, similar in size and shape to a credit card, which stores identifying information about
the owner. Used to authenticate the owner to a computer.
110 Glossary
suggested signer
A user who is designated by the owner of a Microsoft Word or Microsoft Excel document to add a signature line
to the document.
token
See security logon method.
Trusted Contact
A person who has accepted a Trusted Contact invitation.
Trusted Contact invitation
An e-mail that is sent to a person, asking them to become a Trusted Contact.
Trusted Contact list
A listing of Trusted Contacts.
Trusted Contact recipient
A person who receives an invitation to become a Trusted Contact.
trusted message
A communication session during which trusted messages are sent from a trusted sender to a Trusted Contact.
Trusted Platform Module (TPM) embedded security chip
The generic term for the HP ProtectTools Embedded Security Chip. A TPM authenticates a computer, rather
than a user, by storing information specific to the host system, such as encryption keys, digital certificates, and
passwords. A TPM minimizes the risk that information on the computer will be compromised by physical theft or
an attack by an external hacker.
trusted sender
A Trusted Contact who sends signed and/or encrypted e-mails and Microsoft Office documents.
TXT
Trusted Execution Technology.
USB token
A security device that stores identifying information about a user. Like a smart card or biometric reader, it is
used to authenticate the owner to a computer.
user
Anyone enrolled in Drive Encryption. Non-administrator users have limited rights in Drive Encryption. They can
only enroll (with administrator approval) and log on.
virtual token
A security feature that works very much like a smart card and card reader. The token is saved either on the
computer hard drive or in the Windows registry. When you log on with a virtual token, you are asked for a user
PIN to complete the authentication.
Windows administrator
A user with full rights to modify permissions and manage other users.
Windows Logon Security
Protects your Windows account(s) by requiring the use of specific credentials for access.
Windows user account
The profile for an individual authorized to log on to a network or to an individual computer.
Glossary 111
Index
A
aborting a shred or bleach
operation 78
access
controlling 79
preventing unauthorized 8
account, basic user 96
activating
Drive Encryption for selfencrypting drives 44
Drive Encryption for standard
hard drives 44
activating free space bleaching
78
adding
signature line 62
suggested signer's signature
line 63
suggested signers 62
Administrative Console
configuring 18
using 17
Advanced Settings 89
advanced tasks, Embedded
Security 99
allowing access 84
Applications tab, settings 22
applications, configuring 22
authentication 18
B
background service 82
backing up and restoring
certification information 99
Embedded Security 99
backing up data 40
backing up encryption key 50
backing up HP ProtectTools
credentials 12
112 Index
backing up Privacy Manager
Certificates and Trusted
Contacts 66
basic user account 96
Basic User Key password
changing 98
setting 96
bleaching
aborting 78
activating 78
cancelling 78
manual 78
schedule 72
C
cancelling a shred or bleach
operation 78
central administration 67
Central Management 22
certificate, preassigned 54
Computrace 92
configuration
device class 82
resetting 86
simple 81
configuring
Administrative Console 18
applications 22
device access 81
for a Microsoft Office
document 62
for Microsoft Outlook 60
controlling device access 79
creating a shred profile 73
Credential Manager 33
credentials
specifying 20
customizing
shred profile 73
simple delete profile
74
D
dashboard settings 25
data
backing up 40
restoring 40
restricting access to 8
deactivating Drive Encryption 46
decrypting drives 42
decrypting hard drive 49
defining assets to confirm
before deleting 74
before shredding 74
denying 84
Device Access Manager for HP
ProtectTools 79
Device Access Manager for HP
ProtectTools, opening 80
device class configuration 82
device class, allowing access for a
user 85
device classes, unmanaged 90
device settings
face 21
fingerprint 20
SpareKey 20
device settings, smart card 21,
36
device, allowing access for a
user 85
digital certificate
deleting 56
receiving 54
renewing 55
requesting 53
restoring 56
revoking 56
setting a default 55
setting up 54
viewing details 55
Drive Encryption for HP
ProtectTools
activating 44
backup and recovery 50
deactivating 44
decrypting individual drives 49
encrypting individual drives 49
logging in after Drive
Encryption is activated 44
managing Drive Encryption 49
E
e-mail message
sealing for Trusted Contacts
61
signing 60
viewing sealed message 61
e-mailing encrypted Microsoft
Office document 64
Embedded Security for HP
ProtectTools
backup file, creating 99
basic user account 96
Basic User Key 96
Basic User Key password,
changing 98
certification data, restoring 99
enabling TPM chip 94
encrypted e-mail 97
encrypting files and folders 97
initializing chip 95
migrating keys 101
owner password, changing
100
personal secure drive 97
resetting user password 100
setup procedures 94
emergency recovery 95
emergency recovery token
password, setting 95
enabling TPM chip 94
encrypted documents, e-mailing
64
encrypting drives 42
encrypting files and folders 97
encrypting hard drive 48, 49
encryption
hardware 44, 46
removing 64
software 44, 46, 49
encryption key
backing up 50
recovering 50
encryption status, displaying 48
enrolling
fingerprints 34
scenes 36
eSATA 90
Excel, adding signature line 62
excluding assets from automatic
deleting 75
ID card 39
importing, third-party certificate
54
initializing embedded security
chip 95
F
face
settings 21
features, HP ProtectTools 2
File Sanitizer for HP ProtectTools
opening 71
setup procedures 72
fingerprints
settings 20
fingerprints, enrolling 34
free space bleaching 72
K
key security objectives 8
key sequence 76
G
General tab, settings 22
getting started 81
group
allowing access 84
denying access 84
removing 86
H
hardware encryption 44, 45, 46
HP ProtectTools Administrative
Console 15
HP ProtectTools Administrative
Console, opening 16
HP ProtectTools features 2
HP ProtectTools Security
Manager 23
HP ProtectTools Security Manager
Backup and Recovery
password 10
I
icon, using 77
J
JITA
creating extendable for user or
group 87
creating for user or group 87
disabling for user or group 88
JITA Configuration 86
Just-in-time authentication
Configuration 86
L
log files, viewing 78
logging in to the computer 46
logons
adding 28
categories 30
editing 29
managing 30
menu 30
M
management tools 22
managing
credentials 33
encrypting or decrypting
drives 49
passwords 27, 28
managing passwords 22
managing users 19
manually shredding
all selected items 77
one asset 77
messages 22
Microsoft Excel, adding signature
line 62
Microsoft Office document
e-mailing encrypted 64
encrypting 63
removing encryption 64
signing 62
Index 113
Microsoft Word, adding signature
line 62
O
objectives, security 8
opening
Device Access Manager for HP
ProtectTools 80
File Sanitizer for HP
ProtectTools 71
opening Drive Encryption 43
opening HP ProtectTools
Administrative Console 16
opening Privacy Manager 52
opening Security Manager 24
owner password
changing 100
setting 95
P
password
Basic User Key 98
changing 33
changing owner 100
emergency recovery token 95
guidelines 12
HP ProtectTools 10
managing 10
owner 95
policies 9
resetting user 100
secure 12
password changes using different
keyboard layouts 103
password exceptions 102
Password Manager 22, 27, 28
password rejected 106
password strength 31
personal secure drive (PSD) 97
preassigned certificate 54
predefined shred profile 73
preferences, setting 39
Privacy Manager
authentication methods 51
opening 52
security login methods 51
using with a Microsoft Office
2007 document 61
using with Microsoft Outlook
60
114 Index
Privacy Manager Certificate
deleting 56
receiving 54
renewing 55
requesting 53
restoring 56
revoking 56
setting a default 55
setting up 54
viewing details 55
Privacy Manager Certificates
backing up 66
restoring 66
Privacy Manager for HP
ProtectTools
managing Privacy Manager
certificates 53
managing Trusted Contacts
57
migrating Privacy Manager
Certificates and Trusted
Contacts to a different
computer 66
setup procedures 53
protecting assets from automatic
shredding 74
R
recovering encryption key 50
removing access 86
removing encryption from
Microsoft Office document 64
requesting digital certificate 53
resetting 86
restoring data 40
restoring HP ProtectTools
credentials 12
restoring Privacy Manager
Certificates and Trusted
Contacts 66
restricting
access to sensitive data 8
device access 79
S
scenes, enrolling 36
sealing 61
security
key objectives 8
roles 10
summary 26
Security Applications Status 26
Security Manager, opening 24
security roles 10
selecting
assets for shredding 73
shred profile 73
setting
bleaching schedule 72
shred schedule 72
settings
adding 22, 25
advanced user 37
applications 22, 25
General tab 22
icon 31
Setup Wizard 13
shred cycle 73
shred profile
creating 73
customizing 73
selecting 73
shred schedule, setting 72
shredding
aborting 78
automatic 76
cancelling 78
key sequence 76
manual 77
signing
e-mail message 60
Microsoft Office document 62
Simple Configuration 81
simple delete, customizing 74
smart card
configuring 21, 36
initializing 35
registering 35
smart card PIN 10
software encryption 44, 45, 46,
49
SpareKey, setting up 34
SpareKey, settings 20
special key handling 104
specify security settings 19
suggested signer
adding 62
adding signature line 63
T
theft recovery 92
theft, protecting against 8
third-party certificate, importing
54
TPM chip
enabling 94
initializing 95
Trusted Contacts
adding 57
backing up 66
checking revocation status 59
deleting 59
restoring 66
viewing details 59
U
unauthorized access, preventing
8
unmanaged device classes 90
updates 22
user
allowing access 84
denying access 84
removing 86
V
VeriSign Identity Protection
(VIP) 32
viewing
encrypted Microsoft Office
document 65
sealed e-mail message 61
signed Microsoft Office
document 64
viewing the log files 78
W
Windows Logon password 10
wizard, HP ProtectTools Setup
13
Word, adding signature line 62
Index 115