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Chapter 14.3
225
Chart of Accounts Module
14.3.1 Overview
pc/MRP's chart of account numbers are 8 characters wide. The first four characters are reserved for
the base chart of account number such as, 6150 for rent, 1020 for bank checking account. The last
four characters are reserved for Division and or Department Numbers. You must first establish a base
chart of account numbers containing "0000" in the last four digits of every chart of accounts number
for the base company or HQ div. For example, your base chart of accounts would consist of
61500000 for rent and 10200000 for your base company or HQ division checking account. pc/MRP
comes with a standard chart of accounts entered; however, users can also modify the chart of accounts
as needed.
Once your base chart of account numbers are established, you must use option 9 in the settings and
utilities to edit the default account numbers to match your modified chart of accounts. Furthermore,
you can add a new division or department by going to pc/MRP's configuration menu and selecting
option 9, "Create new accounting template for another division or department". For example if you
wanted to add a new division/dept set of chart of accounts for a new division you would enter 0100.
pc/MRP would automatically create additional chart account numbers and template for division 0100.
If you wanted pc/MRP to print out year-to-date expense and revenue reports for a dept in that
division, you would select option 9 again and enter 0110. This would create a department 10 for
division 01. As you can see pc/MRP has reserved the 5th and 6th characters for divisions and the 7th
and 8th characters for departments.