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Electronics Corporation of Tamil Nadu Ltd, Chennai-35
Supply and Commissioning of Laptop Computers throughout the State of
Tamil Nadu
Tender Ref.: ELCOT/PID/ICB/LTC/PI-2/2011-12 due on 21/09/2011 at 4.00 P.M.
Corrigendum-2 dated 08/09/2011
Please note that the Corrigendum document is part of the Tender. The Bidders are
requested to sign and stamp the Corrigendum document and submit in the Technical
Bid without fail.
1.
Sl. No.
Clarifications to the Pre-bid queries
1.
Page
No.
--
Tender Clause
Query abstract
Clarifications
General
We are in this IT field for the
last 17 years. We would like
to provide service support to
the companies who are non
IT people and who are the
successful bidders. Could you
please authorise us to provide
as authorised service
company by ELCOT. We have
a plan to provide corporate
level quality service plan.
Please call us to discuss
regarding this further.
EMD amount may please be
reduced to Rs.10 lakhs
instead of Rs.20 Lakhs.
Whether Foreign
manufacturer can be
represented by manufacturer
in India?
Bidder should be a registered
company for three years in
India (or) aboard / foreign
country.
Would a board resolution
authorising the signatories to
represent their respective
companies be adequate?
Conditions as specified in
the Tender document are
confirmed.
2.
11
C. Tender Data Sheet
3.
13
2. Tender Eligibility
Criteria
4.
13
2. Tender Eligibility
Criteria
5.
13
2. Tender Eligibility
Criteria
ELCOT, Chennai-35
Page 1/7
Conditions as specified in
the Tender document are
confirmed.
Conditions as specified in
the Tender document are
confirmed.
Conditions as specified in
the Tender document are
confirmed.
Board Resolution
authorising the signatories
of the Tender and
Consortium Agreement
would be accepted.
Bidder’s Signature and seal
Sl. No.
6.
Page
No.
13
Tender Clause
Query abstract
Clarifications
2. Tender Eligibility
Criteria
In case the bidder is a foreign
company it should appoint a
company in India as its legal
representative and the India
representative company
should possess a legally
enforceable and valid
authorization from the foreign
bidder to delegate the power
to participate in Bid,
negotiation and to conform
the same on behalf of the
foreign bidder. Furtherer in
said authorization, the foreign
bidding company should
under take to ratify and
conform to the act of the
Indian representative
company without any protest
(or) demur last tender
document.
Sl.No. 2.1 (b) In case of
Consortium of Bidders:
One partner should be from IT
industry apart from the OEM.
In event of opportunity being
given for reduced price
matching, quantity offered
should be allowed to be
changed.
What is the last date for
submission of samples?
Conditions as specified in
the Tender document are
confirmed.
7.
14
2. Tender Eligibility
Criteria
8.
18
3.4 Minimum Quantity
to be Bid
9.
21
3.10 Sample Laptop
Computer Testing
10.
21
3.10 Sample Laptop
Computer Testing
11.
26
3.15 Tender Validity
12.
29
3.20 Factory Inspection
ELCOT, Chennai-35
In case, if we are requesting
the same model quoted in last
tender in Laptop with
removing web camera and
DVD R/W feature, can we use
the same certificate obtained
from ETDC last time for
testing
Valid for a period of 180 days
shall be subject to change in
tax structure and the impact
of change in tax structure on
prices shall be duly given
effect to.
Please inform the inspection
parameters which would be
followed by ELCOT for
Factory Inspection.
Page 2/7
Conditions as specified in
the Tender document are
confirmed.
Negotiation and Award of
Tender would be followed as
specified in the Clause-3.22
of Tender document.
It is the sole responsibility of
the Bidder to arrange testing
of sample laptop computer
and furnish the report along
with Technical Bid.
Conditions as specified in
the Tender document are
confirmed.
The Test Report complying
with the revised Technical
Specification should be
obtained from the Testing
Agency and the same
should be submitted along
with the Technical Bid.
Tender validity period is the
the minimum period
required by ELCOT for
finalising the Tender. The
Tax clause would arise only
after signing the contract.
Conditions as specified in
the Tender document are
confirmed.
Bidder’s Signature and seal
Sl. No.
13.
Page
No.
32
Tender Clause
Query abstract
Clarifications
3.26 Security Deposit
The EMD amount of
successful bidder can be as
security deposit for 12 month
(or) until the warranty period
LD for delivery should be
modified to 0.5 % per week to
the max of 5% instead of 1%
per week of the undelivered
portions
Define misuse here
The Security Deposit will be
retained till the completion
of supply and
commissioning as per the
delivery schedule.
Conditions as specified in
the Tender document are
confirmed.
14.
33
3.32.1 LD for nonfulfilment of Delivery
15.
34
3.32.3 LD for misuse of
Logo
16.
36
3.33 Termination of
Contract
17.
38
4.1.1 Laptop Computer
Specification
18.
39
4.4 Production Planning
19.
41
4.6 Pre-despatch
Inspection
ELCOT, Chennai-35
Notice period shall be for a
minimum period of 30 days.
On the effective date of
termination ELCOT shall pay
for all the supplies as made
till date as well for the orders
which are in pipeline and
against which deliveries are
not completed as on the
effective date of termination.
All the queries relating to the
Laptop Computer
Specification received from
the prospective Bidders.
Preloaded software, Logo
Screen Printing, pre dispatch
inspection, user manual in
Tamil, Warranty card, spare
barcode serial number and
demonstration shall be
removed.
Pre-despatch inspection time
should be kept out of the
delivery lead time.
Page 3/7
Misuse means the use of
the Logo for other than the
intended purpose as
specified in the Tender
document.
Conditions as specified in
the Tender document are
confirmed.
The Laptop Computer
Specification is revised and
given separately in this
Corrigendum.
Conditions as specified in
the Tender document are
confirmed.
a) For the laptop computers
manufactured in India, the
pre-despatch inspection
would be concurrent with
the production and delivery.
b) For the laptop computers
manufactured outside India,
the time taken for predespatch inspection at the
designated locations will not
be accounted in the delivery
period.
Bidder’s Signature and seal
Sl. No.
20.
Page
No.
42
Tender Clause
Query abstract
Clarifications
4.6.2 Pre-despatch
Inspection for Laptop
Computers
manufactured outside
India
Inspection must be carried
out at the factory out side
India by identifying
International Inspection
Agency having office in India,
Taiwan, China, etc because of
inspection happens only in
India If goods reaches. If it is
rejected, then would be a
huge problem for the
consortium. Kindly amend
accordingly.
First 5% and second 10% of
order qty delivery before 60
day will be very difficult.
Please increase up to 60
days overall time due of 135
days is ok.
There shall be a provision of
deemed acceptance which
shall trigger once the laptops
are distributed under the
scheme irrespective of
whether formal approval from
purchaser is obtained or not
Physical damages under
warranty period by user are to
be specified.
As ELCOT proposes to divide
the total order between
various technically qualified
suppliers each suppler should
be required to open service
centres only in districts
allotted to them. Is this in
order?
Can we give Bank Guarantee
for 3% for the warranty period
and so that the 3% payment
can be released against that
BG.
Conditions as specified in
the Tender document are
confirmed.
21.
46
4.10 Delivery Schedule
22.
47
4.11 Coordination for
field acceptance
23.
48
4.12 Warranty Period
24.
49
4.13 Service Centres
25.
73
5. Payment Terms
ELCOT, Chennai-35
Page 4/7
The delivery schedule is
revised and given
separately.
Deemed acceptance will not
be permitted under any
circumstances.
Conditions as specified in
the Tender document are
confirmed.
Successful Bidders shall
setup service centres only in
the Districts allotted to them.
Conditions as specified in
the Tender document are
confirmed.
Bidder’s Signature and seal
2.
Sl.
No.
1.
The following changes are made in the Tender document
Page
No.
10
Tender Clause
As Existing
To be read as
C. Tender Data Sheet
Sl.No. 6 Cost of Tender
Document:
Rs.1100/- (Rupees One
Thousand One Hundred only)
per Tender Document for
direct purchase from ELCOT.
The Tender document fee is
waived for those Tender
documents downloaded and
submitted.
Sl.No. 6 Cost of Tender
Document:
Rs.1100/- (Rupees One
Thousand One Hundred
only) will be charged
towards the cost of
stationary, printing, binding
and other incidental
expenses for the Tender
Document purchased from
ELCOT.
Criteria 2.1, 2.2, 2.3, 2.4,
2.5 under the Table
heading “Supporting
documents to be
submitted for fulfilling the
Eligibility Criteria”
If the Certificate of
Incorporation is not in
English, then notarised
English translation should
be submitted.
“It shall be the responsibility
of the bidders to ensure that
the translation of the
document has been done
correctly. ELCOT reserves
the right to verify the
correctness of the
translation in English
separately and if it is found
that the translation has not
been done correctly the bid
would be liable for rejection”
Following condition is
added:
f) The tenderer should
regularly visit the website
and keep himself abreast of
the developments, changes,
corrigendum, etc., issued
from time to time.
2.
13
2. Tender Eligibility
Criteria
Criteria 2.1, 2.2, 2.3, 2.4, 2.5
under the Table heading
“Supporting documents to
be submitted for fulfilling
the Eligibility Criteria”
If the Certificate of
Incorporation is not in
English, then notarised
English translation should be
submitted.
3.
19
3.6 Clarification and
Amendments
--
ELCOT, Chennai-35
Page 5/7
Bidder’s Signature and seal
Sl.
No.
4.
3.
Page
No.
24
Tender Clause
As Existing
To be read as
3.11.2 Price Bid
(Envelope-B) Condition
(b)
The Price Bid should contain
a single price only for the
laptop computer irrespective
of the number of laptop
computer models tested and
approved by the Testing
Agency. If more than one
price/optional prices for the
laptop computer models are
found in the Price Bid, the
lowest price alone will be
considered for evaluation.
The Price Bid should
contain a single price only
for the laptop computer
irrespective of the number
of laptop computer models
tested and approved by the
Testing Agency. If more than
one price/optional prices for
the laptop computer models
are found in the Price Bid,
the lowest price alone will
be considered for
evaluation.
In case the laptop model for
which the lowest price has
been quoted is not
approved by the Testing
Agency, then the Bidder
shall supply the other model
approved by the Testing
Agency at the above said
lowest price.
Clause-4.10 Delivery Schedule is revised and given below.
a)
The laptop computers supply shall be completed within the schedule as
given below.
#
1.
2.
3.
4.
5.
Cumulative quantity to be
delivered
15% of ordered quantity
25% of ordered quantity
50% of ordered quantity
80% of ordered quantity
100% of ordered quantity
ELCOT, Chennai-35
Page 6/7
Supply schedule in calendar days from
the date of LOA
Within 45 days
Within 60 days
Within 90 days
Within 120 days
Within 135 days
Bidder’s Signature and seal
4.
Clause-4.1.1 Laptop Computer Specification is revised and given below.
Construction and Externals Metal/ Alloy/ reinforced hinges for Display. The casing is ABS of black or
Grey color
Processor (Minimum)
Intel Pentium Dual Core or Equivalent AMD Processor with processor
speed of 2.0 GHz or higher
Memory
2 GB DDR3 SDRAM @ 1066 MHz
Display size
14 Inch display
Display resolution
1024 x 768 or higher
Hard Disk Drive
Minimum of 160GB SATA with minimum 5400 rpm
Ports and others
I/O Ports, Minimum 3 USB, Headphone/speaker out, RJ-45, AC power,
in built speaker
Connectivity
10/100 LAN
Graphics
Integrated Graphics supporting 128 MB VRAM or Higher
Keyboard
Standard keyboard with integrated touch pad
AC Power adopter
Input 170V- 270V, 50 Hz AC power adopter
Operation Temperature
0- 55 Degree Centigrade
Battery Type
Standard Rechargeable 6 cell Li-Ion (45 WHr) with minimum 2 hours
backup
Certifications
RoHS and any other certificates
Operating System
a) Windows 7 starter or higher shall be preloaded.
b) Antivirus software with one year support shall be preloaded.
c) BOSS Linux from Centre for Development of Advanced Computing
(CDAC) will be sourced by ELCOT and the same shall be preloaded.
Standard accessories
Power cable with three pin socket and plug, Power adopter and charger,
User manual, Laptop Backpack
Laptop Form factor
About 13.5 x 9.6 x 1.3 inches approximately
Warranty
1year comprehensive warranty including battery.
Qualifying bench mark
BAPCO Sysmark 2007 overall score of minimum 115 or higher with
Windows 7 professional and 2 GB memory
Contents
a) Tamil Unicode font with keyboard interface for typing in Word,
Spreadsheet and Presentation will be sourced from Tamil Virtual
Academy by ELCOT and will be provided to the Supplier for preloading.
b) Any other free Educational contents will be sourced from Education
Department by ELCOT and will be provided to the Supplier for
preloading.
Note:
a)
The Bidders are requested to get the sample laptop computers tested as per
the above revised specification and furnish the test report along with the
Technical Bid.
b)
Apart from the above, one sample laptop computer as per the above revised
specification shall be submitted to ELCOT on or before the due date and time
of opening of the Tender.
Managing Director
ELCOT, Chennai-35
ELCOT, Chennai-35
Page 7/7
Bidder’s Signature and seal