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Electronics Corporation of Tamil Nadu Ltd, Chennai-35 Supply and Commissioning of Laptop Computers throughout the State of Tamil Nadu Tender Ref.: ELCOT/PID/ICB/LTC/PI-2/2011-12 due on 21/09/2011 at 4.00 P.M. Corrigendum-2 dated 08/09/2011 Please note that the Corrigendum document is part of the Tender. The Bidders are requested to sign and stamp the Corrigendum document and submit in the Technical Bid without fail. 1. Sl. No. Clarifications to the Pre-bid queries 1. Page No. -- Tender Clause Query abstract Clarifications General We are in this IT field for the last 17 years. We would like to provide service support to the companies who are non IT people and who are the successful bidders. Could you please authorise us to provide as authorised service company by ELCOT. We have a plan to provide corporate level quality service plan. Please call us to discuss regarding this further. EMD amount may please be reduced to Rs.10 lakhs instead of Rs.20 Lakhs. Whether Foreign manufacturer can be represented by manufacturer in India? Bidder should be a registered company for three years in India (or) aboard / foreign country. Would a board resolution authorising the signatories to represent their respective companies be adequate? Conditions as specified in the Tender document are confirmed. 2. 11 C. Tender Data Sheet 3. 13 2. Tender Eligibility Criteria 4. 13 2. Tender Eligibility Criteria 5. 13 2. Tender Eligibility Criteria ELCOT, Chennai-35 Page 1/7 Conditions as specified in the Tender document are confirmed. Conditions as specified in the Tender document are confirmed. Conditions as specified in the Tender document are confirmed. Board Resolution authorising the signatories of the Tender and Consortium Agreement would be accepted. Bidder’s Signature and seal Sl. No. 6. Page No. 13 Tender Clause Query abstract Clarifications 2. Tender Eligibility Criteria In case the bidder is a foreign company it should appoint a company in India as its legal representative and the India representative company should possess a legally enforceable and valid authorization from the foreign bidder to delegate the power to participate in Bid, negotiation and to conform the same on behalf of the foreign bidder. Furtherer in said authorization, the foreign bidding company should under take to ratify and conform to the act of the Indian representative company without any protest (or) demur last tender document. Sl.No. 2.1 (b) In case of Consortium of Bidders: One partner should be from IT industry apart from the OEM. In event of opportunity being given for reduced price matching, quantity offered should be allowed to be changed. What is the last date for submission of samples? Conditions as specified in the Tender document are confirmed. 7. 14 2. Tender Eligibility Criteria 8. 18 3.4 Minimum Quantity to be Bid 9. 21 3.10 Sample Laptop Computer Testing 10. 21 3.10 Sample Laptop Computer Testing 11. 26 3.15 Tender Validity 12. 29 3.20 Factory Inspection ELCOT, Chennai-35 In case, if we are requesting the same model quoted in last tender in Laptop with removing web camera and DVD R/W feature, can we use the same certificate obtained from ETDC last time for testing Valid for a period of 180 days shall be subject to change in tax structure and the impact of change in tax structure on prices shall be duly given effect to. Please inform the inspection parameters which would be followed by ELCOT for Factory Inspection. Page 2/7 Conditions as specified in the Tender document are confirmed. Negotiation and Award of Tender would be followed as specified in the Clause-3.22 of Tender document. It is the sole responsibility of the Bidder to arrange testing of sample laptop computer and furnish the report along with Technical Bid. Conditions as specified in the Tender document are confirmed. The Test Report complying with the revised Technical Specification should be obtained from the Testing Agency and the same should be submitted along with the Technical Bid. Tender validity period is the the minimum period required by ELCOT for finalising the Tender. The Tax clause would arise only after signing the contract. Conditions as specified in the Tender document are confirmed. Bidder’s Signature and seal Sl. No. 13. Page No. 32 Tender Clause Query abstract Clarifications 3.26 Security Deposit The EMD amount of successful bidder can be as security deposit for 12 month (or) until the warranty period LD for delivery should be modified to 0.5 % per week to the max of 5% instead of 1% per week of the undelivered portions Define misuse here The Security Deposit will be retained till the completion of supply and commissioning as per the delivery schedule. Conditions as specified in the Tender document are confirmed. 14. 33 3.32.1 LD for nonfulfilment of Delivery 15. 34 3.32.3 LD for misuse of Logo 16. 36 3.33 Termination of Contract 17. 38 4.1.1 Laptop Computer Specification 18. 39 4.4 Production Planning 19. 41 4.6 Pre-despatch Inspection ELCOT, Chennai-35 Notice period shall be for a minimum period of 30 days. On the effective date of termination ELCOT shall pay for all the supplies as made till date as well for the orders which are in pipeline and against which deliveries are not completed as on the effective date of termination. All the queries relating to the Laptop Computer Specification received from the prospective Bidders. Preloaded software, Logo Screen Printing, pre dispatch inspection, user manual in Tamil, Warranty card, spare barcode serial number and demonstration shall be removed. Pre-despatch inspection time should be kept out of the delivery lead time. Page 3/7 Misuse means the use of the Logo for other than the intended purpose as specified in the Tender document. Conditions as specified in the Tender document are confirmed. The Laptop Computer Specification is revised and given separately in this Corrigendum. Conditions as specified in the Tender document are confirmed. a) For the laptop computers manufactured in India, the pre-despatch inspection would be concurrent with the production and delivery. b) For the laptop computers manufactured outside India, the time taken for predespatch inspection at the designated locations will not be accounted in the delivery period. Bidder’s Signature and seal Sl. No. 20. Page No. 42 Tender Clause Query abstract Clarifications 4.6.2 Pre-despatch Inspection for Laptop Computers manufactured outside India Inspection must be carried out at the factory out side India by identifying International Inspection Agency having office in India, Taiwan, China, etc because of inspection happens only in India If goods reaches. If it is rejected, then would be a huge problem for the consortium. Kindly amend accordingly. First 5% and second 10% of order qty delivery before 60 day will be very difficult. Please increase up to 60 days overall time due of 135 days is ok. There shall be a provision of deemed acceptance which shall trigger once the laptops are distributed under the scheme irrespective of whether formal approval from purchaser is obtained or not Physical damages under warranty period by user are to be specified. As ELCOT proposes to divide the total order between various technically qualified suppliers each suppler should be required to open service centres only in districts allotted to them. Is this in order? Can we give Bank Guarantee for 3% for the warranty period and so that the 3% payment can be released against that BG. Conditions as specified in the Tender document are confirmed. 21. 46 4.10 Delivery Schedule 22. 47 4.11 Coordination for field acceptance 23. 48 4.12 Warranty Period 24. 49 4.13 Service Centres 25. 73 5. Payment Terms ELCOT, Chennai-35 Page 4/7 The delivery schedule is revised and given separately. Deemed acceptance will not be permitted under any circumstances. Conditions as specified in the Tender document are confirmed. Successful Bidders shall setup service centres only in the Districts allotted to them. Conditions as specified in the Tender document are confirmed. Bidder’s Signature and seal 2. Sl. No. 1. The following changes are made in the Tender document Page No. 10 Tender Clause As Existing To be read as C. Tender Data Sheet Sl.No. 6 Cost of Tender Document: Rs.1100/- (Rupees One Thousand One Hundred only) per Tender Document for direct purchase from ELCOT. The Tender document fee is waived for those Tender documents downloaded and submitted. Sl.No. 6 Cost of Tender Document: Rs.1100/- (Rupees One Thousand One Hundred only) will be charged towards the cost of stationary, printing, binding and other incidental expenses for the Tender Document purchased from ELCOT. Criteria 2.1, 2.2, 2.3, 2.4, 2.5 under the Table heading “Supporting documents to be submitted for fulfilling the Eligibility Criteria” If the Certificate of Incorporation is not in English, then notarised English translation should be submitted. “It shall be the responsibility of the bidders to ensure that the translation of the document has been done correctly. ELCOT reserves the right to verify the correctness of the translation in English separately and if it is found that the translation has not been done correctly the bid would be liable for rejection” Following condition is added: f) The tenderer should regularly visit the website and keep himself abreast of the developments, changes, corrigendum, etc., issued from time to time. 2. 13 2. Tender Eligibility Criteria Criteria 2.1, 2.2, 2.3, 2.4, 2.5 under the Table heading “Supporting documents to be submitted for fulfilling the Eligibility Criteria” If the Certificate of Incorporation is not in English, then notarised English translation should be submitted. 3. 19 3.6 Clarification and Amendments -- ELCOT, Chennai-35 Page 5/7 Bidder’s Signature and seal Sl. No. 4. 3. Page No. 24 Tender Clause As Existing To be read as 3.11.2 Price Bid (Envelope-B) Condition (b) The Price Bid should contain a single price only for the laptop computer irrespective of the number of laptop computer models tested and approved by the Testing Agency. If more than one price/optional prices for the laptop computer models are found in the Price Bid, the lowest price alone will be considered for evaluation. The Price Bid should contain a single price only for the laptop computer irrespective of the number of laptop computer models tested and approved by the Testing Agency. If more than one price/optional prices for the laptop computer models are found in the Price Bid, the lowest price alone will be considered for evaluation. In case the laptop model for which the lowest price has been quoted is not approved by the Testing Agency, then the Bidder shall supply the other model approved by the Testing Agency at the above said lowest price. Clause-4.10 Delivery Schedule is revised and given below. a) The laptop computers supply shall be completed within the schedule as given below. # 1. 2. 3. 4. 5. Cumulative quantity to be delivered 15% of ordered quantity 25% of ordered quantity 50% of ordered quantity 80% of ordered quantity 100% of ordered quantity ELCOT, Chennai-35 Page 6/7 Supply schedule in calendar days from the date of LOA Within 45 days Within 60 days Within 90 days Within 120 days Within 135 days Bidder’s Signature and seal 4. Clause-4.1.1 Laptop Computer Specification is revised and given below. Construction and Externals Metal/ Alloy/ reinforced hinges for Display. The casing is ABS of black or Grey color Processor (Minimum) Intel Pentium Dual Core or Equivalent AMD Processor with processor speed of 2.0 GHz or higher Memory 2 GB DDR3 SDRAM @ 1066 MHz Display size 14 Inch display Display resolution 1024 x 768 or higher Hard Disk Drive Minimum of 160GB SATA with minimum 5400 rpm Ports and others I/O Ports, Minimum 3 USB, Headphone/speaker out, RJ-45, AC power, in built speaker Connectivity 10/100 LAN Graphics Integrated Graphics supporting 128 MB VRAM or Higher Keyboard Standard keyboard with integrated touch pad AC Power adopter Input 170V- 270V, 50 Hz AC power adopter Operation Temperature 0- 55 Degree Centigrade Battery Type Standard Rechargeable 6 cell Li-Ion (45 WHr) with minimum 2 hours backup Certifications RoHS and any other certificates Operating System a) Windows 7 starter or higher shall be preloaded. b) Antivirus software with one year support shall be preloaded. c) BOSS Linux from Centre for Development of Advanced Computing (CDAC) will be sourced by ELCOT and the same shall be preloaded. Standard accessories Power cable with three pin socket and plug, Power adopter and charger, User manual, Laptop Backpack Laptop Form factor About 13.5 x 9.6 x 1.3 inches approximately Warranty 1year comprehensive warranty including battery. Qualifying bench mark BAPCO Sysmark 2007 overall score of minimum 115 or higher with Windows 7 professional and 2 GB memory Contents a) Tamil Unicode font with keyboard interface for typing in Word, Spreadsheet and Presentation will be sourced from Tamil Virtual Academy by ELCOT and will be provided to the Supplier for preloading. b) Any other free Educational contents will be sourced from Education Department by ELCOT and will be provided to the Supplier for preloading. Note: a) The Bidders are requested to get the sample laptop computers tested as per the above revised specification and furnish the test report along with the Technical Bid. b) Apart from the above, one sample laptop computer as per the above revised specification shall be submitted to ELCOT on or before the due date and time of opening of the Tender. Managing Director ELCOT, Chennai-35 ELCOT, Chennai-35 Page 7/7 Bidder’s Signature and seal