Download Digital University® Framework “ADES User Manual”

Digital University Framework
Digital University® Framework
“ADES User Manual”
Version 2.0 created on 2013
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Digital University Framework
ADES-Basic Introduction
Assessment Data Entry Software (ADES) is a software module for Assessment Data Entry
available online in Digital College Login of DU Portal. It comes into act when all the activities
related to Post Examination have been done on DU Portal.
All the intelligence related to Assessment Data Entry like Number of Assessment Data Entry
Centers (ADEC-CAP) Availability of Student Data for required TLM/AM/AT of any Exam
Venue in desired ADEC etc. are Configurable in University Login of DU Portal so that Student
Data will get available for Data Entry in accurate ADEC for accurate TLM/AM/AT of required
course.
Infrastructure Requirement
1. Server Machine (for Centralized Data Entry)
2. Client Machines (Number of Client Machine is depends on work load at your ADEC)
3. Faster Internet Connectivity
4. Printer with A4/Legal paper size configuration.
Note: High Speed Internet Connection is also a must along with a licensed version of
antivirus software;
Pre requisites or Inputs for doing Assessment Data Entry in ADES
1. All the ADES Configuration in Post Examination Menu must have been completed
through University Login.
2. All the ADES Configurations must have been Published through University Login
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Navigation Features
A) Assessment Data Entry
a. Marks Entry against Seat Number
b. Import Data from Excel
c. Absent Entry
d. Unfair Mans Entry
e. Missing Marks Entry
f. Remove Missing Marks Entry
g. Marks Modification against seat Number
h. Code Entry
i. Marks Entry against Code Number
j. Code Entry Modification
k. Marks Modification against Code Number
l. Extra Curricular activity
m. Missing Extracurricular activity
B) Reports
a. Paper wise Mark List
b. Moderation List
c. Absent Student Report
d. Pending Code Entry
e. Unfair Means
f. Extra Curricular activity Report
g. Course wise Data Entry Statistics
h. Correction List
i. Code Report
j. Performance Ledger
k. Marks against code number
l. Missing extracurricular activity
m. User Data Entry Statistics Report
n. Export To Excel
o. Blank Mark List
p. Import From Excel Discrepancies
q. Marks Modification Report
r. Consolidated Report
C) Data Synchronization
a. Data Export
Export Student Paper Marks
Export Extracurricular activity Marks
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Login in Online ADEC
Open Digital University Portal and enter the user id and password given to your ADEC
Now you can view the menus which are assigned to you
A. Assessment Data Entry
After Login, Click on Post Examination Assessment Data EntryData Entry
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Marks Entry against Seat Number
If you’re University follows Marks Entry against Seat Number, then click on this link and select the
Course and Paper details for which you want to start the marks entry.
After Selecting required Paper Details you will see the following Marks Data Entry Screen.
 User has to input Specific Seat Number to enter marks against it.
For faster data entry following options is given in Marks Data Entry Screen.
 Clear Last Digit: hear you can select number of last digits which you want to clear from
current seat number, for doing data entry of next seat number.
 Auto Increment Seat Number: After saving the Marks of current seat number, next
increasing seat number will be automatically made available for marks entry.
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 Examiners marks and Moderators marks can enter at same time by enabling both
Examiners and Moderators marks entry.
Instant verification of your data entry:
 While doing data entry, ADES provides dashboard on the right side of the screen, this
box displays the last saved seat numbers against their marks. So that, before closing the
mark entry screen user can verify the marks entered by him.
 It also provides Edit link against every seat number. This link allows user to re-enter and
save the marks of selected seat number.
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Import Data from Excel
If you have the paper wise TLM/AM/AT wise MS-Excel file which contains Marks along with Seat
Number, then you can import these files by using this menu. Select appropriate paper details
Read the Note appearing on screen, before proceeding for importing the excel file.
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Absent Entry
You can do the paper wise Absent Entry by using this menu.
Enter the Seat Number in the box and click on save button
Unfair Means Entry
You can do the unfair means Entry by using this menu
Enter the Seat Number in the box and click on save button
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Missing Marks Entry
If the assessment data of some Seat numbers is not available in your ADEC then you can mark these seat
numbers as Missing, by using this menu.
Remove Missing Marks Entry
If you do the Missing Marks Entry and later you got the assessment data of these seat numbers.
In this case you can remove the missing marks entry of all or any seat number by using this menu.
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Marks Modification against Seat Number
IF you found some corrections in assessment marks after completing data entry, then you can modify
the Marks by using this menu.
Note: Complete this activity before Exporting Assessment Marks Data, Because University may lock
the Marks Modifications after Exporting Assssment Marks Data.
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Code Entry:
To avoid malpractices at ADEC, some Universities prefer to avoid marks entry against seat number, because seat
number may open the student’s identity. To overcome this scenario ADES provides the functionality of Code Entry
which hides the seat number while doing data entry,.
In this module, user can assign desired code to each seat number, after completing Code Entry; user has
to do the Marks entry against the code which was given to the seat number.
Note: To use this functionality, Marks Code Entry Configuration must be done by University.
Marks Entry against Code Number:
Select the required paper TLM/AM/AT combination to start the Marks Entry against Code Number
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Code Entry Modification:
By using this menu you can modify the code which was given to some seat number
Select the required paper TLM/AM/AT combination. Enter the seat number and new code in the text
box and click on save button.
Marks Modification against Code Number:
IF you have done marks entry against code and found some corrections in assessment marks after
completing data entry, then you can modify the Marks by using this menu.
Note: Complete this activity before Exporting Assessment Marks Data, Because University may lock
the Marks Modifications after Exporting Assssment Marks Data.
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Extra Curricular Activity
Extra Curricular Activity Marks can be entered here
<< Screen Shot>>
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B. Reports
Paper wise mark List
 This report provides paper wise TLM/AM/AT wise Mark List.
 You can generate this report for all users or any particular user.
 By default, Examiner Marks will be displaying on report, But If you also want to
appear Moderators marks in the report then you can select ‘Display Moderator
Marks/grade’ option.
 Before generating report, you can set the Ordering Criteria, Sequence of
Ordering Criteria and Ordering Type.
 The Repot can be generated in PDF or MS-Excel
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Paper wise Mark List Generated in PDF:
Paper wise Mark List Report Generated in MS-Excel:
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Moderation List:
If the Moderators Marks has entered while doing Data Entry, Then you can use this report to view
Moderators Marks
Select the correct paper details for which you want to generate the report.
Absent Student Report
Paper wise TLM/AM/AT Wise Absent entries can be view in this report
Select the correct paper details for which you want to generate the report.
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Unfair Means Entry Report:
Paper wise TLM/AM/AT Wise Absent entries can be view in this report
Select the correct paper details for which you want to generate the report.
Course Wise Data-Entry Statistics
This report provides the Data Entry Statistics of all configured course to your ADEC in single
screen. This report is very useful to monitor the data entry status of your ADEC
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Correction List:
This report provides paper wise seat number wise correction details.
 This report provides paper wise TLM/AM/AT wise Correction List.
 By default, Examiner Marks will be displaying on report, But If you also want to
appear Moderators marks in the report then you can select ‘Display Moderator
Marks/grade’ option.
 You can generate this report for all users or any particular user.
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Code Report:
Paper wise List of Codes given to the Seat Numbers is available in this report.
Performance Ledger:
This report displays the course part term wise seat number wise assessments marks.
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Marks against Code Number:
User Data Entry Statistic Report:
This report provides the paper wise total data entry count done by which user on which date
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Export to Excel:
This report provides the seat number wise, Assessment Marks along with the details like, date
and user name.
The report can be generated in two ways
 Paper wise
 Course Part Term wise
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Blank Mark List:
This report can be use to fill the Paper wise students marks manually
 Select the correct combination of Assessment Method and Assessment Type
while generating the report.
 Later this report can be use to do actual marks entry in online ADES
 This report can be Export in MS-Excel, MS-Word and PDF
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Import from Excel Discrepancies:
If the assessment Marks has imported through Ms-Excel, then this report is useful to view the
paper wise status of assessment data.
Marks Modification Report:
This report provides detail information of Marks modification done in your ADEC.
 Select the Date Range before generating the report.
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Consolidated Report:
This report provides the following information






paper wise expected data entry count
paper wise data entry completed count
paper wise absent entry count
paper wise unfair means count
paper wise remaining entry count
Paper wise assessment data exported status.
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C. Data Synchronization
This is the last activity of ADES, Here user can Export the assessment data.
After completing this activity, the assessment data of your ADEC will be automatically made
available for synchronizing in ERPS [Electronic Result Processing System]
Assessment Data can be export Paper wise or Course Part Term wise
To Export Assessment Marks Data go to: Post ExaminationAssessment Data EntryData
SynchronizationData ExportExport Student Paper MarksSelect Course.
Note: Marks Modification may not be possible after this activity; Because University may lock the Marks
Modifications after Exporting Assessment Data.
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