Download Dear valued Solar Power International 2014 Exhibitor, Thank you for

Dear valued Solar Power International 2014 Exhibitor,
Thank you for choosing to exhibit at the Solar Power International 2014 Conference and Exposition, October 20-23, 2014 in
Las Vegas, at the Las Vegas Convention Center
This Exhibitor Service Manual is designed to provide you with all the information necessary for a successful show. One of
the most important benefits of this manual is that it is designed to save your company time and money. Please review and
share this with your staff and/or approved Exhibitor Appointed Contractor’s involved with your participation at SPI ‘14. A
deadline checklist is included in the first section of the manual to remind you to place advance orders, which will save you
money and valuable time as you get closer to the show.
This information can also be accessed online through the Exhibitor Service Center. Additionally, I would like to highlight a
few important reminders for this year’s event:
REMINDERS
 Exhibitor General Liability Insurance (Required) - All exhibitors are required to carry Commercial General
Liability Insurance. Additional information and applications are included within this service manual.
 Shipping and Material Handling – SPI ‘14 uses a targeted freight move-in system. Exhibitor’s specific date and time
for their freight to arrive can be found within this service manual.
 International Exhibitors – Agility Fairs & Events Logistics LLC is the official U.S. Customs Broker for our
conference and expo and information regarding their services is included in this manual.
 Booth Guidelines - All exhibitors must adhere to and comply with booth guidelines set for their exhibit space type.
ALL exhibitors 600 sq. ft. and larger must submit their proposed exhibit display design for approval by
September 12, 2014. All regulations and guidelines can be found in service manual.
 Exhibit Hall Access - Exhibitors may have access into the exhibit hall (for their booth only) at 8:00 am each day of the
exhibition. Show Management approval is required for access into the exhibit hall for hours prior to the above.
 Terms and Conditions - All exhibitors must adhere to and comply with the Terms and Conditions for SPI ‘14. Failure
to do so may result in exclusion from the expo and/or loss of priority points.
Please READ ALL FORMS included in the online exhibitor services manual. Questions regarding Shepard services can be
directed to customer service at 407-888-9669.
I look forward to working with you this year and personally seeing you onsite during exhibitor move-in at the McCormick
Place.
Sincerely,
Jeff McQuilkin
Director of Sales
Solar Power International 2014
Show Services Deadlines Checklist
While this list highlights most major deadlines, please read through the entire service kit to be aware of ALL
deadlines.
ACT NOW



Register for Badges online
International Invitation Visa Letter Submission
Hotel Reservations through official housing company - Experient
AUGUST 26

Advanced Early Bird Rate on Lead Retrieval
Orders – Experient
SEPTEMBER 12

Booth Design Approval Due to Show Management
SEPTEMBER 23

First Day Shipments Accepted at Shepard Warehouse Without a Surcharge
SEPTEMBER 30

Price Discount on all Shepard Orders
OCTOBER 8

Deadline for ALL Lead Retrieval Orders Prior to Show - Experient
OCTOBER 10

Final Day Shipments Received at Shepard Warehouse Without Surcharge
OCTOBER 18


Standard Pre-Registration Rate Deadline
First Day General Freight Can Arrive at Show Facility – 8:00 am
OCTOBER 20


All Exhibits Must Be Set By 5:00 pm. If Exhibit is Not Set, Show Management Has Right to Set Display at Exhibitors Expense
All Empty Crates / Containers must be removed by 5:00 PM
EXHIBITOR FREQUENTLY
ASKED QUESTIONS
1. Q: What is included in my exhibit space rate?
A: All in-line and linear booths will be furnished with 8’ high back drape and 36” high side dividers.
Split island booths will be set with 8’ high back drape along the back of the booths. Peninsula booths
will be set with 8’ high back drape along the center 6’ of the booth, dropping to 36” high side dividers on
each side. All booths, except islands, will be provided with an identification sign with company name
and booth number at no charge.
2. Q: What are the show colors?
A: Show colors are as follows:
Back drape – Blue and White
Side drape – Blue
Aisle Carpet – Eclipse
3. Q: How many registrations do I get with my booth space?
A: Your company is entitled to an allotment of complimentary badges determined by the size of your
booth space. In addition, each exhibiting company receives 10 complimentary One Day Expo Only
customer passes to invite prospects or clients to the show.
4. Q: How early can I get on the show floor during set-up and on show days?
A: Badged exhibitors will have access to the show floor at 8:00 am during set-up and on each show
day.
5.
Q: Am I allowed to bring in my own food and beverage to distribute from my booth?
A: No, the exclusive caterer at the Las Vegas Convention Center must provide all food, beverage, and
staff services. You will find the menu and order form in this manual.
6. Q: How do I label my freight?
A: Use the labels provided for you in this manual and make copies if you need additional labels.
Remove all old labels from your crates and cartons.
7. Q: Does my booth rendering need to be approved before setting up?
A: All booths 600 sq. ft. and larger must send a booth rendering to show management at
[email protected] by Friday, September 12, 2014 for approval. In addition, all
exhibitors are responsible for reviewing the McCormick Place building rules and regulations to ensure
your booth is approved and in compliance with the fire marshal.
8. Q: What is a targeted date?
A: The targeted date is the assigned date for arrival of freight. Shipments sent direct to the convention
center for arrival before your targeted date may be refused or asked to wait in line until all targeted
shipments are unloaded. This may lead to overtime charges for that shipment. Be sure to review the
targeted floor plan in the exhibitor service kit.
9.
Q: What happens if I miss my target date or check-in time?
A: If you miss your target date or check-in time, your vehicle will not be unloaded until after all ontarget vehicles have been unloaded, regardless of when your vehicle has checked in. This means you
may incur overtime charges for unloading and cause your truck driver to wait all day for unloading.
EXHIBITOR GREENING TIPS
Solar Power International 2014 is committed to environmental stewardship in all facets of our event
planning. Our commitment to waste reduction, recycling, the use of environmentally friendly products
and renewable resources are at the forefront of thought when planning and executing projects related to
our event.
SPI ’14 encourages exhibitors to proactively participate and support our commitment by following
these Best Practices suggestions.
Exhibitor Display/On Show Site
 Develop reusable rather than disposable booth displays or rent a modular display from the official
show decorator
 Design booths with environmentally responsible materials and incorporate indoor air quality
principles
 Use energy efficient lighting
 Turn off lights and electronic equipment when not in use
 Make use of recycling facilities provided by SPI at McCormick Place
Promotional Materials
 When printing promotional materials, minimize paper handouts and use double-sided printing,
 When possible choose certified chlorine-free paper (PCF coded) which meet the EPA standards for
post-consumer waste recycled content and come from Forest Stewardship Council (FSC) certified
forests
 Use vegetable or soy-based inks wherever possible
 Avoid printing dates on materials so they can be reused
 Bring only what you need and either ship or recycle leftover collateral or print copies only “as
needed” on site
 Give attendees the option of receiving exhibitor information electronically by offering USB flash
drives or provide online downloads
 Use electronic card scans for capturing attendees’ profiles
EXHIBITOR GREENING TIPS
(Continued)
Give-a-ways
 Consider reusable items or items made from recycled or biodegradable materials
 Be sensitive when selecting giveaway products, try and use recycled products that are not a threat
to endangered species
 Avoid over-packaging give-a-ways
 Order items in bulk to reduce packaging and shipping
Packing and Freight
 Use reusable packaging material (wood or recycled plastic crates) for transporting booth structure
and supplies
 Use recyclable, biodegradable shipping and packing materials
 Participate in recycling cardboard, freight boxes, and plastic wrappings during set-up and teardown
 Minimize packaging materials
 Reduce the environmental impact of transportation costs by having collateral printed locally in
event area, or have your printer contact carbonfund.org to offset carbon emissions from shipping
HERE IS ANOTHER SOURCE OF INFORMATION TO HELP YOU GO GREENER
EPA’s Greening Your Meeting Guidelines:
http://www.epa.gov/epp/pubs/meet/greenmeetings.htm
Booth Display
Guidelines
Table of Contents
General Information
Booth Structure Guidelines
Reprinted with expressed consent of IAEE from 2009 Guidelines for Rules and Regulations.
3
4-5
General Information
The following guidelines have been adapted by Solar Power
International 2014 (SPI ’14) from the International Association of
Exhibitions and Events (IAEE) 2009 Guidelines for Display Rules and
Regulations. These guidelines detail the display rules and regulations
that govern the SPI ‘14 Expo and primarily pertaining to booth
construction to ensure that site lines are maintained equally for all
exhibitors helping to provide an environment conducive to successful
interaction with attendees.
ALL COMPANIES 600 Sq Ft and above MUST submit their proposed
exhibit display design to SPI ‘14 show management at
[email protected] or mail to the below address for
Show Management approval by September 12, 2014. Exhibit displays
not approved in advance or displays that do not conform to guidelines
will be asked to be modified on‐site at the exhibitor’s expense.
ALL DISPLAYS 600 Sq Ft AND ABOVE MUST BE APPROVED BY
SHOW MANAGEMENT.
Booth Structure Guidelines
Reprinted with expressed consent of IAEE from 2009 Guidelines for Display Rules and Regulations.
Standard Inline Booth
Inline booths have only one side exposed to an aisle and are generally arranged in a series
along a straight line. They are also called linear booths.
Dimensions
Standard inline booths for SPI ’14 are ten (10) feet long x ten (10) feet wide (3.05m x 3.05m).
Maximum back wall height is 8 feet (2.44m).
Use of Space
•
The maximum height of 8 feet (2.44m) is allowed only in the rear half of the
booth space, with a 4 ft. (1.22m) height restriction imposed on all materials in
the front five (5) foot portion of the booth to the aisle.
•
Display materials should be arranged in such a manner so as not to obstruct
sight lines of neighboring exhibitors.
•
When three or more inline booths are used in combination as a single exhibit
space, the 4 ft. (1.22m) height limitation is applied only of that portion of the
exhibit space which is within 10 ft. (3.05m) of an adjoining booth.
•
Hanging signs above inline booths is prohibited.
Corner Booth
A corner booth is an inline booth exposed to aisles on two sides. All guidelines for inline
booth apply (see above).
Perimeter Booth
A perimeter booth is an inline booth that backs to/against an outside wall of the exhibit
facility instead of another booth. All guidelines for inline booths apply except the maximum
back wall height is 12 ft. (3.66m).
Reprinted with expressed content of IAEE from 2009 Guidelines for Display Rules and Regulations.
Peninsula Booth
A peninsula booth is exposed to aisles on three (3) sides and composed of a minimum of four
standard booths (20’ x 20’ or larger).
There are two types of peninsula booths: A) one which backs up to inline booths, B) one
which backs up to another peninsula booth (also known as a split island booth).
•
•
•
When a peninsula booth backs up to two inline booths, the back wall is
restricted to four (4) feet high within five (5) feet of each aisle, permitting
adequate line of sight for the adjoining inline booths.
Maximum height of twenty feet (20’) is allowed only in the center ten feet (10’)
of the rear of the booth including hanging sign. No exhibit materials in the front
five foot (5’) portion of the booth or the two side five foot (5’) portions of the
booth may exceed four feet (4’) in height.
Peninsula booths are faced toward the cross aisle. Any portion of the exhibit
facing or bordering another exhibitor’s booth must have the back portion
finished in a neutral color and cannot display identification signs, logos or other
materials that would detract from the neighboring exhibitor’s booth.
Split Island
A split island booth is a peninsula booth that shares a common back wall or backs up to
another peninsula booth. The maximum height is twenty feet (20’), including hanging sign.
The back sides of all back wall must be finished (no exposed framing or structure) in a
neutral color and must not have any graphics or logos. All guidelines for island booths apply.
Island
An island booth is typically 20’ x 20’ or larger and is exposed to aisles on all four sides. The
entire cubic content of the space may be used up to twenty feet (20’), including signage.
Island booths must have adequate line of sight so that the surrounding area can be viewed
through the booth and neighboring booths are not obstructed. Booth blocking (walls or
drapes that may contribute to obstructed views of neighboring exhibitors) is prohibited.
SHOW INFORMATION
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
BOOTH PACKAGE
Items provided in your booth, per exhibitor:
8' High backwall drape, 3' High sidewall drape
7" x 44" Cardstock Identification Sign
** All booths must be carpeted or have appropriate floor covering **
Show drape color(s):
Aisle carpet color:
Gold, White
Tuxedo (Black and grey speckled blend)
EXHIBIT SHOW SCHEDULE
Targeted Exhibitor Move-in:
Thursday, October 16, 2014
8:00 AM - 5:00 PM
Friday, October 17, 2014
8:00 AM - 5:00 PM
** PLEASE REFER TO THE ENCLOSED TARGET SCHEDULE/FLOOR PLAN
General Exhibitor Move-in:
Saturday, October 18, 2014
8:00 AM - 6:00 PM
Sunday, October 19, 2014
8:00 AM - 6:00 PM
Monday, October 20, 2014
8:00 AM - 5:00 PM
** All booths must be completely set and all empty crates/containers must be
removed by Monday, October 20 at 5:00 PM
Exhibit Hours:
Tuesday, October 21, 2014
Wednesday, October 22, 2014
Thursday, October 23, 2014
10:00 AM - 6:00 PM
10:00 AM - 6:00 PM
10:00 AM - 4:00 PM
Exhibitor Move-out:
Thursday, October 23, 2014
Friday, October 24, 2014
Saturday, October 25, 2014
4:00 PM - 10:00 PM
8:00 AM - 5:00 PM
8:00 AM - 12:00 PM
Freight Re-route Time:
Saturday, October 25, 2014
12:00 PM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline:
Tuesday, September 23, 2014
Discount price deadline for standard Shepard orders:
Tuesday, September 30, 2014
First day for warehouse deliveries without a surcharge:
Tuesday, September 23, 2014
Last day for warehouse deliveries without a surcharge:
Friday, October 10, 2014
First day freight can arrive at show facility:
Saturday, October 18, 2014
at
8:00 AM
SHIPPING ADDRESSES
Advance Shipments Address
[Exhibiting Co. Name & Booth Number]
Direct Shipments Address
c/o Shepard Exposition Services
Solar Power International 2014
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
[Exhibiting Co. Name & Booth Number]
Solar Power International 2014
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR
ANCILLARY FORMS TO SHEPARD.
ONLINE ORDERING INSTRUCTIONS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
(407) 888-9669
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
Customer Service Phone:
***ATTENTION EXHIBITORS***
ORDER NOW! Follow these simple steps to order Shepard Services Online:
1. GO TO: www.shepardes.com/intro.asp
2. Click on Solar Power International 2014
3. LOG IN from the Show Information page.
4. ENTER your email address and password then click
a. NEW users : User name = Your Email Address (provided by Show Management)
Password = SPI14
b. Previous users :
User name = Your Email Address
Password = Your pre-existing password
"Forgot your password?"
5. Don't remember your password? Click the link
and follow the prompts to have your password sent to the registered email address.
6. Once logged in, you will be prompted to review your profile information.
a. If your information is correct, click
OR
b. If your information is not correct, please click "here" as indicated, update your profile and
submit changes.
7. Welcome to Shepard Online Ordering!
Some helpful tips:
Use the
or
buttons to scroll through all your options.
Use the
button to add an item to your cart, BEFORE proceeding to the next screen.
To NAVIGATE to a specific page, use the menu headers at the top of the page.
To VIEW your shopping CART, click on
To DELETE an item from your shopping cart, click
next to the item you wish to remove.
QUESTIONS? Do not hesitate to contact us for assistance!
Shepard Customer Service
(407) 888-9669
[email protected]
PAYMENT AUTHORIZATION
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
Please complete the information requested below and return this form with your orders. You may choose to pay by credit card,
check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be
on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any
additional amounts incurred as a result of show site orders placed by your representative to include material handling charges
for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will
be issued at show site only.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a
copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks
drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire
transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending
Exhibiting company name
Booth number
Account Name:
Solar Power International 2014
-
Shepard Exposition Services, Inc.
Routing Number:
041000124
SWIFT CODE (US):
PNCCUS33
Bank Name:
Account Number:
PNC Bank N.A., Pittsburgh, PA 15219 USA
42-6061-9772
SWIFT CODE (INTL): PNCCUS33
If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit
card indicated in the next section.
** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire
transfer, ACH payment, or check.
EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
CREDIT CARD INFORMATION
Type of Card:
Pay by Check*
Credit Card #:
Pay by Wire*
Expiration Date:
Month
Billing Address:
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
*Please note: You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
Year
SHEPARD TERMS & CONDITIONS
Solar Power International 2014
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to
all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to
them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay
your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover
your expected charges.
Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard
Exposition Services while endeavoring to collect this account.
Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.
International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign
banks.
U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card
portion of the form must still be completed before your order will be processed.
Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard
equipment used by the customer.
Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
Default Colors: If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES
The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any
subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it
directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under
Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials.
Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the
following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents,
representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents,
invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of
Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show
Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior
to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the
day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against
Shepard more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and
the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the
amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY
If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and
quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing.
Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.
During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have
been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for
loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials
before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and
notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation
after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for
any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to
route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
PACKAGING, CRATES, AND EMPTY CONTAINERS
Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially
assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be
removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in
containers labeled “empty.”
THIRD PARTY PAYMENT AUTHORIZATION
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
The following information must be completed and the form returned to Shepard by the deadline date.
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following
payment is agreed upon and all signatures are properly completed.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.
In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.
The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
SERVICES TO BE COVERED BY THIRD PARTY
All services
Rental Furniture
Exhibit Display Rentals
Overhead Rigging/Labor
Installation/Dismantling Labor
Carpet
Cleaning
Logistics/Transportation
Other (please specify):
Material Handling *Please complete the Material Handling Authorization Form
Notes:
THIRD PARTY INFORMATION
CONTACT NAME:
COMPANY NAME:
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
AUTHORIZED SIGNATURE:
EMAIL:
EXHIBITING COMPANY INFORMATION
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
EMAIL:
CONTACT NAME:
AUTHORIZED SIGNATURE:
THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
Year
SIGNATURE SERIES PACKAGES
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Las Vegas Convention Center
Event Code: L116161014
Discount Deadline: September 30, 2014
Signature Series - We Make Exhibiting EZ!!
Signature Series Packages offer one stop shopping convenience for all of your trade show needs.
100 SERIES PACKAGE
200 SERIES PACKAGE
~ 10'x10' Expo Carpet
(Select Color)
50255
(13) Teal
(06) Black
(10) Grey
(07) Burgundy
~ 6'Lx42"H Skirted Counter (Select Color)
50047
(01) Red
(04) Gold
(07) Burgundy
(02) Green
(05) Blue
(10) Grey
(03) White
(06) Black
(13) Teal
~ 10'x10' Expo Carpet (Select Color)
(01) Red
(05) Blue
~ (2) Padded Stools with Back 50024
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.47001
~ 200 lbs. Material Handling* 35030/35010
Qty.
66320
Discount
Regular
872.60
1134.40
(01) Red
(05) Blue
Qty.
66323
300 SERIES PACKAGE
(01) Red
(05) Blue
(13) Teal
(10) Grey
Qty.
Discount
Regular
851.55
1107.00
Discount
Regular
720.55
936.70
Amount
400 SERIES PACKAGE
50255
~ 10'x10' Expo Carpet (Select Color)
(06) Black
(07) Burgundy
~ 1 Meter Locking Cabinet (LC3) 66284
~ Wastebasket 50091
47001
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
66326
(06) Black
(07) Burgundy
~ 30" Star Base Pedestal Table
50032
~ (2) Padded Arm Chairs 50021
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.
47001
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
~ 10'x10' Expo Carpet (Select Color)
50255
(13) Teal
(10) Grey
(01) Red
(05) Blue
(13) Teal
(10) Grey
50255
(06) Black
(07) Burgundy
66477
~ 10'x10' Piercce Booth
~ Wastebasket 50091
47001
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
Qty.
66329
Discount
Regular
2910.55
3783.70
Amount
*Some restrictions may apply - material handling based on standard freight, does not include small packages, late to warehouse surcharges, special handling,
marshaling yard or other applicable fees.
Discount
GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).
GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.
Regular
123.50
160.55
357.50
464.75
Subtotal: $
Please complete the following:
8.100%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
CARPETING & CLEANING
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
EXPO CARPET - 16 OZ.
Choose Color:
Red (01)
Blue (05)
Tuxedo (50)
Item
Discount
Regular
50255
10' x 10'
227.90
296.25
50256
10' x 20'
433.80
563.95
50257
10' x 30'
647.10
841.25
Qty.
Black (06)
Teal (13)
Burgundy (07)
Amount
50258
10' x 40'
860.30
1118.40
Variation in dye lot may occur when ordering more than one cut of carpet
unless ordered as Special Cut Carpet.
SPECIAL CUT EXPO CARPET
50006
Per Square Foot
4.55
5.90
Rental includes installation and removal of carpet and visqueen.
Purchase carpet: please fill out Labor Order Form (carpet installation
section) to have carpet installed.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet
may become dirty. Please order cleaning service at least once before show opening.
PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING
Choose Color:
Red (01)
Silver Cloud (18)
Deep Navy (22)
Item
Discount
Regular
46001
Rental/sq.ft
7.15
9.30
46003
Rental 1000+/sq.ft
6.15
8.00
46002
Purchase/sq.ft.
17.85
23.20
Qty.
Charcoal (17)
Black (06)
Cobalt (21)
Amount
Minimum 100 sq. ft. is required. No refunds on cancellations.
Rental includes installation and removal of carpet and visqueen.
Purchase carpet: please fill out Labor Order Form (carpet
installation section) to have carpet installed.
BOOTH DIMENSIONS
PADDING & VISQUEEN
Item
Discount
Regular
50009
1/2" Padding
1.10
1.45
50008
1" Padding
2.50
3.25
50010
Visqueen
0.40
0.50
Qty.
Amount
What is your booth size (ft.)?
X
BOOTH CLEANING - Minimum 80 sq.ft.
Qty.
Vacuum Once
0.40
0.50
47002
Daily Vacuum
1.20
1.55
Carpet is delivered clean, but may become dirty during setup. We
suggest that you order vacuuming at least once before show
opening.
sq. ft.
PERIODIC PORTER SERVICE
Booth cleaning rates are per square foot.
Discount
Regular
Amount
Item
47001
=
Qty.
Porter Service Rates are per square foot
Discount
Regular
Item
47030
Porter Svc Once
0.50
0.65
47031
Daily Porter Svc
1.55
2.00
Amount
Porter Service includes emptying wastebaskets within the booth every
two hours during the show. It may be ordered once for only the first
day of the show or daily.
Please note: booth cleaning and porter service are non-taxable for this show.
Total Carpeting & Cleaning $
8.10%
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
EXPO FURNISHINGS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
TABLES - ALL DISPLAY TABLES ARE 24" WIDE
Code
Choose drape color (place color code next to order):
Red (01)
Green (02)
White (03)
Code
Qty.
Gold (04)
Blue (05)
Black (06)
Burgundy (07)
Grey (10)
Teal (13)
SKIRTED TABLES
Size
Discount
Color
50042
4'L X 30"H
50046
50050
Regular
STANDARD SEATING
Qty.
50020
Item
Discount
Regular
Side Chair
99.50
129.35
50021
Arm Chair
116.75
151.80
50024
Stool w/back
125.75
163.50
Amount
STANDARD ACCESSORIES
Amount
135.50
176.15
6'L X 30"H
162.50
211.25
8'L X 30"H
192.25
249.95
50043
4'L X 42"H
172.50
224.25
50047
6'L x 42"H
207.75
270.10
50051
8'L x 42"H
234.75
305.20
50052
4th Side 30"
85.80
111.55
Code
50171
4th Side 42"
85.80
111.55
50091
Qty.
Item
Discount
Regular
Wastebasket
21.50
27.95
Tables are skirted 3-sided, must order 4th side for all
50094
Floor Easel
50.75
66.00
sides to be draped on 6' and 8' tables.
50245
Literature Rack
195.00
253.50
Item
Discount
Regular
Bag Rack
248.15
322.60
Amount
UNSKIRTED TABLES
Size
Discount
Regular
50040
4'L X 30"H
100.60
130.80
50044
6'L X 30"H
117.75
153.10
50048
8'L X 30"H
141.55
184.00
50041
4'L X 42"H
113.25
147.25
50045
6'L x 42"H
141.55
184.00
50049
8'L x 42"H
157.85
205.20
Code
Qty.
Amount
Code
Qty.
50175
Code
RISERS - WOODEN PLANKING, 8" WIDE
50092
Coat Rack
88.05
114.45
DRAPED RISERS
50093
Garment Rack
248.15
322.60
Qty.
Size
Color
Discount
Regular
Amount
Amount
50082
4'L X 6"H
56.70
73.70
50084
6'L X 6"H
77.55
100.80
50086
8'L X 6"H
98.40
127.90
50083
4'L X 12"H
123.25
160.25
50085
6'L x 12"H
153.45
199.50
Code
Item
Discount
Regular
50087
8'L x 12"H
171.00
222.30
50427
Tensabarrier Stanchion
104.65
136.05
50095
Sign Holder, 22x28
115.55
150.20
Qty.
Amount
UNDRAPED RISERS
SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.
Discount
Regular
50076
4'L X 6"H
29.25
38.05
50058
50078
6'L X 6"H
41.15
53.50
50080
8'L X 6"H
53.25
69.25
50077
4'L X 12"H
56.85
73.90
50079
6'L x 12"H
81.15
105.50
Please select sateen color from below:
Red (01)
Gold (04)
Green (02)
Blue (05)
White (03)
Black (06)
50081
8'L x 12"H
99.10
128.85
Code
Qty.
Size
Amount
Sateen Skirting
19.40
25.20
Burgundy (07)
Grey (10)
Teal (13)
Total Expo Furnishings: $
Please complete the following:
8.100%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
SPECIALTY FURNISHINGS/ACCESSORIES
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
SPECIALTY CHAIRS AND TABLES
36" Diameter
42" or 30" H
Discount
Item
Qty.
SHOWCASES
Full View
24" W x 18" H
Regular
Amount
Qty.
51086
Director's Chair
93.80
121.95
50067
Quarter View
Item
Discount
Regular
Full View 4'
935.15
1215.70
51090
Director's Stool
167.80
218.15
50068
Full View 6'
1031.45
1340.90
51089
Ped. Table,42"
246.55
320.50
50069
Quarter View 4'
935.15
1215.70
50032
Ped. Table,30"
246.55
320.50
50070
50030
50031
Rnd Side Table
Sq. Side Table
119.30
119.30
155.10
155.10
Quarter View 6'
1031.45
1340.90
Standard Showcases are a gray finish.
MISCELLANEOUS ITEMS
GRID AND GRID ACCESSORIES
Size
Discount
Regular
50236
2'x8' w/legs, each
223.60
290.70
Qty.
Qty.
Discount
Item
Regular
Amount
50185
Drawing Bowl
54.75
71.20
50237
2'x8' w/o legs, each
167.60
217.90
50098
Refrigerator
712.10
925.75
50242
7-Ball Waterfall
15.35
19.95
50088
8' Upright
32.85
42.70
50089
8' Crossbar
21.85
28.40
VELCRO TACK BOARD
50061
SPECIAL DRAPERY BACKGROUNDS - Per linear foot
Must be approved by show management.
50060
Item
Discount
Regular
Item
Discount
Regular
50073
8' High
22.25
28.95
50060
4' X 8' Horz.
302.75
393.60
50074
3' High
17.55
22.80
50061
4' x 8' Vert.
302.75
393.60
Lin. Ft.
Choose Color:
Red (01)
White (03)
Amount
Other accessories available, please call customer service for more
information.
8' High
backwall drape
3' High sidewall
drape
Amount
Amount
Qty.
Amount
Minimum 4' panel rental required.
Blue (05)
Black (06)
Grey (10)
Burgundy (07)
Total Specialty Furnishings/Accessories: $
8.100%
Please complete the following:
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
PREMIER COLLECTIONS
SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION
ROMA
CHR003
SFA003
CHR001
SFA001
CHR002
SFA002
MIRABEL
ALLEGRO
KEY WEST
snoitarugifnoC hcaebhtuoS
OCB
LSM
SOM
SOUTH BEACH
OTS
Suggested Uses of South Beach
2
SO1
SO2
MARRAKESH
CHN
SON
CHC
LSC
MPC
MPS
LISBON
SOC
MEMPHIS
NEWPORT
Newport Configurations
COD
LSD
SED
CHD
Suggested Uses of Newport
3
SOFAS &
SECTIONALS
SO1
SFA003
SFA001
SFA002
SON
SOM
MPS
SOC
SED
SO2
LOVESEATS
LSD
SOFAS & SECTIONALS
SFA003 Roma
White Vinyl
78"L 31"D 33"H
SFA001 Mirabel
Brown Leather
76"L 35"D 32"H
SFA002 Allegro
Blue Fabric
73"L 34.5"D 30"H
4
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SOC Lisbon Sofa
Black Leather
88"L 36"D 34"H
SON Marrakesh Sofa
Light Beige
83"L 36"D 33"H
SOM Key West Sofa
Black
85"L 35"D 33"H
LSM
MPS Memphis Sofa
(Mini Size)
Black
55"L 31"D 28"H
LSC
LOVESEATS
LSD Newport Loveseat
Charcoal Leather
54"L 34"D 33"H
SED Newport 3 pc.
Sectional
Charcoal Leather
113"L 34"D 33"H
LSM Key West Loveseat
Black
57"L 35"D 33"H
SO2 South Beach 3 pc.
Sectional Platinum Suede
152"L 40"D 33"H
LSC Lisbon Loveseat
Black Leather
64"L 36"D 34"H
CLUB CHAIRS
CHN
CHR003
CHR001
CHR002
CHC
OCB
MPC
CHD
COD
OCCASIONAL
CHAIRS
CH001
CCE
OCA
OCH
BCW
OCU
MEETING CHAIRS
OCMTAU
OCMESP
CLUB CHAIRS
CHR003 Roma
White Vinyl
37"L 31"D 33"H
CHR001 Mirabel
Brown Leather
36"L 35"D 32"H
CHR002 Allegro
Blue Fabric
36"L 34.5"D 30"H
CHC Lisbon Chair
Black Leather
40"L 36"D 34"H
CHN Marrakesh Chair
Light Beige
34"L 36"D 33"H
OCB Key West
Tub Chair
Black
31"L 31"D 31"H
MPC Memphis Chair
(Mini Size) Black
27.25"L 31.75"D 27.5"H
CHD Newport
Armless Chair
Charcoal Leather
24"L 34"D 33"H
COD Newport Corner
Charcoal Leather
34"L 34"D 33"H
OCCASIONAL CHAIRS
CH001 Casper Chair
Clear Acrylic
21"L 21"D 36.5"H
CCE Ice Chair
Transparent, Chrome
17.25"L 20"D 32"H
OCU Globus Chair
White Vinyl, Chrome
28"L 26"D 28"H
OCA T-Vac Chair
Translucent, Chrome
25"L 23"D 30"H
MEETING CHAIRS
OCH Madrid Chair
Black Leather
30"L 30"D 31"H
BCW Madrid Chair
White Leather
30"L 30"D 31"H
OCMESP Meeting Chair
Espresso
25.5"L 23.5"D 34"H
OCMTAU Meeting Chair
Taupe
25.5"L 23.5"D 34"H
5
OTTOMANS
VIB01
VIB02
VIB03
VIB04
VIB05
VIB06
VIB07
VIB08
PUZ2SW
OTS
OTQ
OTN
OTP
OTM
OTK
OTL
CCZ
CCB
CCW
OTH
OSC
CUBL20
SAL
OTTOMANS
Vibe Cube Ottoman
Waterproof
18"L 18"D 18"H
VIB01 Green Vinyl
VIB02 Blue Vinyl
VIB03 Pink Vinyl
VIB04 Red Vinyl
VIB05 Yellow Vinyl
VIB06 Gold/Bronze Vinyl
VIB07 Champagne Vinyl
VIB08 Orange Vinyl
6
PUZ2SW Puzzle
Bench Ottoman
White
48"L 24"D 18"H
OTS South Beach
Ottoman
Wedge, Platinum Suede
25"L 31"D 18"H
OTQ Square Ottoman
White Leather
40"L 40"D 17"H
OTN Bench Ottoman
White Leather
24"L 60"D 17"H
OTP Square Ottoman
Black Leather
40"L 40"D 17"H
OTM Bench Ottoman
Black Leather
24"L 60"D 17"H
OTK Half Round
Ottoman
Black Leather
6' L 3'D 17"H
OTL Half Round
Ottoman
White Leather
6'L 3'D 17"H
CCZ Circle Ottoman
Black, White Leather
6'L 6'D 17"H
OTH Milano Cube
Black Leather
17"L 17"D 18"H
OSC Milano Cube
White Leather
17"L 17"D 18"H
CCB Circle Ottoman
Black Leather
6'L 6'D 17"H
CUBL20 Edge
Lighted Cube Ottoman
White Plastic
20"L 20"D 20"H
CCW Circle Ottoman
White Leather
6'L 6'D 17"H
SAL Sally Stool
White
12" Round 17"H
GROUP
SEATING
SCE
SC10
SC9
SC1
SC8
SCC
SCF
SCD
SC4
SC2
SC3
SC5
CO4
XC3
XC6
CS5
CS8
CS9
GROUP SEATING
SCE Fusion Chair
Red, White
19"L 21"D 32"H
SC10 Razor Chair
White
15.38"L 15.5"D 30.5"H
SC9 Panton Chair
White
20"L 24"D 33"H
SC1 New York Chair
Onyx Seat, Maple Back,
Chrome Legs
23"L 32"D 33"H
SC8 Flex Chair
W/ Wheels
24"L 22"D 31"H
SC2 Brewer Chair
Grey, Chrome
20"L 20"D 32"H
XC6 Altura Guest Chair
Black Crepe
25"L 20"D 34"H
SCC Fusion Chair
Clear, White
19"L 21"D 32"H
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
CS5 Vista Chair
Black, Chrome Legs
20"L 23"D 33"H
SCF Fusion Chair
Black, White
19"L 21"D 32"H
SC5 Tilt Executive Chair
With Arms, Onyx, Black
26"L 25"D 34"H
CS8 Berlin Chair
Black
18"L 22"D 32"H
SCD Fusion Chair
Green, White
19"L 21"D 32"H
CO4 Iso Mesh Chair
Black
26"L 24"D 38"H
CS9 Berlin Chair
Red
18"L 22"D 32"H
SC4 Jetson Chair
Black
19"L 18"D 31"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
7
OCCASIONAL
COCKTAIL
TABLES
COLI
C1E
C1D
C1K
C1F
C1C
C1W
C1Y
EOLI
E1E
E1D
E1K
E1F
E1C
E1W
E1Y
CUBTBL
OCCASIONAL
END TABLES
CDYTB
OCCASIONAL
COCKTAIL TABLES
COLI Oliver
Cocktail Table
47"L 27"D 19"H
C1E Silverado Cocktail
Table
36" Round 17"H
C1D Soho Cocktail Table
Steel Base,
Chocolate Top
38"L 38"D 18.5"H
C1K Inspiration Cocktail
Table
42"L 28"D 18"H
8
C1F Geo Cocktail Table
Glass, Black
50"L 22"D 16"H
C1C Geo Cocktail Table
Glass, Chrome
50"L 22"D 16"H
C1W Sydney Cocktail
Table
White
48"L 26"D 18"H
C1Y Sydney Cocktail
Table
Black
48"L 26"D 18"H
OCCASIONAL
END TABLES
CDYTB Candy Table
White/Black Top
18"L 18"D 18"H
EOLI Oliver End Table
22" Round 22"H
E1E Silverado End Table
24" Round 22"H
E1D Soho End Table
Steel Base,
Chocolate Top
26"L 26"D 27"H
E1K Inspiration
End Table
24"L 28"D 22"H
E1F Geo End Table
Glass, Black 26"L 26"D 20"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1W Sydney End Table
White
27"L 23"D 22"H
E1Y Sydney End Table
Black
27"L 23"D 22"H
CUBTBL Edge LED
Cube Table
W/ Plexi Top,
White Plastic
20"L 20"D 20"H
CONFERENCE
TABLES
CF2
CE2
OCT6W
CE1
CF1
6'–CB2
8'–CB3
6'–CD2
8'–CD3
CC5
Graphite–CB1
Granite–CT42GR
CD1
CG1
6'–CC6
8'–CC7
10'–CC8
6'–CT06GR
8'–C508GR
10'–CT10GR
SAMPLE
CONFERENCE
SETS
CONFERENCE TABLES
CG1 Manhattan Table
Glass, Black
42" Round 29"H
CE1 Geo Table
Square Rounded Glass,
Chrome
42"L 42"D 29"H
CF2 Geo Table
Rectangle Glass, Black
60"L 36"D 29"H
CF1 Geo Table
Square Rounded Glass,
Black
42"L 42"D 29"H
CE2 Geo Table
Rectangle Glass, Chrome
60"L 36"D 29"H
CB2 Table
6' Graphite Nebula
72"L 36"D 29"H
OCT6W Nova Oval Table
6' White, Silver Powder
Coated Legs
71"L 36"D 29"H
CB3 Table
8' Graphite Nebula
96"L 36"D 29"H
CD2 Table
6' Grey Nebula
72"L 36"D 29"H
CD3 Table
8' Grey Nebula
96"L 36"D 29"H
C508GR Table
8' Granite
96"L 44"D 29"H
CC6 Table
6' Mahogany
72"L 36"D 29.5"H
CT10GR Table
10' Granite
120"L 46"D 29"H
CC7 Table
8' Mahogany
96"L 48"D 29.5"H
CC5 Table
Mahogany
42"Round 29"H
CC8 Table
10' Mahogany
120"L 48"D 29.5"H
CB1 Table
Graphite Nebula
42"Round 29"H
CT06GR Table
6' Granite
72"L 36"D 29"H
CT42GR Table
Granite
42"Round 29"H
CD1 Table
Grey Nebula
42"Round 29"H
9
EXECUTIVE
CHAIRS
XC2
G30
COMMUNAL
BAR, CAFÉ
& COCKTAIL
TABLES
XC1
XC4
XC5
OTO
G30BMS
G30BMW
G30BWS
G30BWW
G30DMS
G30DMW
G30DWS
G30DWW
G30CMS
G30CMW
G30CWS
G30CWW
TABLE
TOP
OPTIONS
MAPLE
EXECUTIVE CHAIRS
XC2 Luxor
Executive Chair
Mid Back, Black Leather
27"L 28"D 41"H
Adjustable
XC1 Luxor
Executive Chair
High Back, Black Leather
27"L 28"D 47"H
Adjustable
XC5 Altura
Executive Chair
Mid Back, Black Crepe
25"L 25"D 37"H
Adjustable
10
WHITE
XC4 Altura
Executive Chair
High Back, Black Crepe
25"L 25"D 43"H
Adjustable
BAR TABLES
CAFÉ TABLES
COCKTAIL TABLES
G30BMS Bar Table
Maple Top
72"L 26"D 42"H
G30DMS Café Table
Maple Top
72"L 26"D 30"H
G30CMS Cocktail Table
Maple Top
72"L 26"D 18"H
OTO Perth Chair
High Back, Black
23"L 21"D 43"H
Adjustable
G30BMW Bar Table
W/ Grommet Holes,
Maple Top
72"L 26"D 42"H
G30DMW Café Table
W/ Grommet Holes,
Maple Top
72"L 26"D 30"H
G30CMW Cocktail Table
W/ Grommet Holes,
Maple Top
72"L 26"D 18"H
G30BWS Bar Table
White Top
72"L 26"D 42"H
G30DWS Café Table
White Top
72"L 26"D 30"H
G30CWS Cocktail Table
White Top
72"L 26"D 18"H
G30BWW Bar Table
W/ Grommet Holes,
White Top
72"L 26"D 42"H
G30DWW Café Table
W/ Grommet Holes,
White Top
72"L 26"D 30"H
G30CWW Cocktail Table
W/ Grommet Holes,
White Top
72"L 26"D 18"H
BARSTOOLS
BS002
BS003
BSN
BS1
BS2
BS3
BST
BSS
BCE
BSD
BSC
BSL
BS001
BARSTOOLS
BS001 Shark Swivel
Barstool
White Plastic W/ Arms,
Chrome Base
22"L 19"D 34"–44"H
BS002 Zoey Swivel
Barstool
White Vinyl, Chrome Base
15"L 17"D 31"–35"H
BS003 Zoey Swivel
Barstool
Black Vinyl, Chrome Base
15"L 17"D 31"–35"H
BSN Jetson Barstool
Black
18"L 19"D 29"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
BSC Oslo Barstool
White
17"L 20"D 30"H
BS1 Ohio Barstool
Red, Chrome
18" Round 31"H
Adjustable
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BS2 Ohio Barstool
Black, Chrome
18" Round 31"H
Adjustable
BS3 Ohio Barstool
Grey, Chrome
18" Round 31"H
Adjustable
BCE Ice Barstool
Transparent, Chrome
16.75"L 16"D 37.75"H
BSD Oslo Barstool
Blue
17"L 20"D 30"H
11
BAR
TABLES
30"–VTK
36"–VTP
30"–VTJ
36"–VTN
VTM
30MHSB
VTF
VTB
VTC
30"–WTK
36"–WTP
30"–WTJ
36"–WTN
WTM
30MHTB
WTF
WTB
WTC
TABLE
TOP
OPTIONS
MAPLE
BRUSHED BLUE
BAR TABLES
Standard Black Base
30" Round 42"H
VTK Maple Top
VTJ Graphite Nebula Top
30MHSB Mahogany Top
VTF Metallic Silver Top
VTB Brushed Red Top
VTC Brushed Blue Top
Standard Black Base
36" Round 42"H
VTP Maple Top
VTN Graphite Nebula Top
VTM Grey Nebula Top
12
GRAPHITE NEBULA
GREY NEBULA
Tulip Chrome Base
30" Round 42"H
WTK Maple Top
WTJ Graphite Nebula Top
30MHTB Mahogany Top
WTF Metallic Silver Top
WTB Brushed Red Top
WTC Brushed Blue Top
Tulip Chrome Base
36" Round 42"H
WTP Maple Top
WTN Graphite Nebula Top
WTM Grey Nebula Top
MAHOGANY
METALLIC SILVER
BRUSHED RED
CAFÉ
TABLES
30"–ZTK
36"–ZTP
30"–ZTJ
36"–ZTN
ZTM
30MHSC
ZTF
ZTB
ZTC
30"–XTK
36"–XTP
30"–XTJ
36"–XTN
XTM
30MHTC
XTF
XTB
XTC
SAMPLE
BAR TABLE
SETS
CAFÉ TABLES
Standard Black Base
30" Round 29"H
ZTK Maple Top
ZTJ Graphite Nebula Top
30MHSC Mahogany Top
ZTF Metallic Silver Top
ZTB Brushed Red Top
ZTC Brushed Blue Top
Standard Black Base
36" Round 29"H
ZTP Maple Top
ZTN Graphite Nebula Top
ZTM Grey Nebula Top
Tulip Chrome Base
30" Round 29"H
XTK Maple Top
XTJ Graphite Nebula Top
30MHTC Mahogany Top
XTF Metallic Silver Top
XTB Brushed Red Top
XTC Brushed Blue Top
Tulip Chrome Base
36" Round 29"H
XTP Maple Top
XTN Graphite Nebula Top
XTM Grey Nebula Top
13
TRAINING
ROOM
CP5
PO3
WD2
PMB42
BC6
BC7
PDL
ET2
ET1
SY1
DF1
PO1
BOOKCASES
& PRODUCT
DISPLAYS
PMB36
UTILITY
CHAIRS
TRAINING ROOM
PO1 Lecturn Podium
Cherry
24"L 19"D 50"H
CP5 Computer Table
Graphite Nebula
36"L 30"D 42"H
PO3 Kiosk
Black, Maple
24"L 21"D 42"H
WD2 Writing Desk
Graphite
48"L 24"D 30"H
14
BOOKCASES
& PRODUCT DISPLAYS
Plastic Pedestal
Black PMB36 24"L 24"D 36"H
PMB42 24"L 24"D 42"H
BC6 Bookcase
Mahogany
36"L 13"D 71"H
BC7 Bookcase
Granite
36"L 13"D 71"H
PDL Locking Door
Pedestal
Black 24"L 24"D 42"H
ET2 Etagere
Black
30"L 16"D 70"H
ET1 Etagere
Pewter
30"L 16"D 70"H
UTILITY CHAIRS
SY1 Altura Steno Chair
Black Crepe
25"L 26"D 21"H
DF1 Altura
Drafting Stool
Black Crepe
25"L 26"D 34"H
DESKS &
CREDENZAS
JD7
JD6
CR6
CR7
L26
L27
FILES
VF4
VF2
R1R
R1Q
FRIDGES
DESKS & CREDENZAS
FILES
FRIDGES
JD6 Executive Desk
Mahogany
60"L 30"D 29"H
VF4 Vertical File
4 Drawer
27"L 19"D 52"H
R1R Refrigerator
White
14.0 cubic feet
28"L 28"D 64"H
JD7 Executive Desk
Granite
60"L 30"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
CR6 Credenza
Mahogany
72"L 24"D 29"H
L26 Lateral File
Mahogany
36"L 20"D 29"H
CR7 Credenza
Granite
72"L 24"D 29"H
L27 Lateral File
Granite
36"L 20"D 29"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
15
MOBILE
TABLET
STANDS
TBSTND
TBSTDW
TBBCHR
TBSHLF
TBPNTR
LAMPS
LA15
TRW
LA14
TRH
LIGHTED
PRODUCTS
CUBL20
MOBILE TABLET
STANDS
MOBILE TABLET
STAND ACCESSORIES
TBSTDW Mobile
Tablet Stand
White
14"L 13"D 44.5"H
TBBCHR Brochure
Holder
8.625"L 1.1"D 11.325"H
TBSTND Mobile
Tablet Stand
Black
14"L 13"D 44.5"H
TBSHLF Charging
Shelf
14.85"L 7.17"D 1"H
TBPNTR Wireless Printer
Holder
3.3"L 1.9"D 5.28"H
LAMPS
LIGHTED PRODUCTS
LA15 Mason Floor Lamp
Brushed Silver
18" Round 55"H
CUBL20 Edge
Lighted Cube Ottoman
White Plastic
20"L 20"D 20"H
LA14 Mason Table Lamp
Brushed Silver
16" Round 26"H
CUBTBL Edge LED
Cube Table
W/ Plexi Top,
White Plastic
20"L 20"D 20"H
TRW Trovato LED
Floor Lamp
White
7"L 7"D 72"H
TRH Trovato Table Lamp
White
7"L 7"D 26"H
16
CUBTBL
BARS
BR1
Martini Bar Configurations
Suggested Uses of Martini Bar
BRC
BARS
BR1 Martini Bar
50"L 50"D 47"H
BRC Circle Martini Bar
Comprised of three
BR1 Martini Bars
100"L 100"D 47"H
17
EXECUTIVE FURNITURE
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
SEATING
Qty.
Discount
Item
Regular
Amount
Discount
Item
Qty.
Sofas & Sectionals
Regular
904.35
1175.65
CCE-ICE, Transparent/Chrome
275.55
1048.30
1362.80
OCA-T-Vac, Translucent, Chrome
372.50
484.25
SON-Marrakesh Sofa, Light Beige
788.70
1025.30
OCH-Madrid Black Leather
1007.25
1309.45
SFA002- Allegro Sofa
620.15
806.20
BCW-Madrid Chair, White
1089.40
1416.20
SOM-Key West Sofa, Black
797.40
1036.60
OCU-Globus-White Leather
557.05
724.15
MPS-Memphis Sofa
750.25
975.35
OCB-Key West Tub, Black
579.65
753.55
SO2-3pc. South Beach, P. Suede
1824.55
2371.90
SCD-Fusion, Green/White
125.45
163.10
SED-3pc. Newport, Charcoal Leather
2039.00
2650.70
SCC-Fusion, Clear/White
125.45
163.10
728.00
946.40
SCE-Fusion, Red/White
124.15
161.40
728.80
Club Chairs
947.45
SCF-Fusion Chair, Black/White
193.05
164.80
250.95
214.25
CHD-Newport Armless, Charcoal
501.55
652.00
COD-Newport Corner, Charcoal
577.70
751.00
LSD-Newport, Charcoal Leather
910.60
CHC-Lisbon Chair, Black Leather
642.40
835.10
LSM-Key West, Black
707.00
919.10
MPC- Memphis Chair
532.35
692.05
LSC-Lisbon, Black Leather
848.75
1103.40
SO1-South Beach Sofa, P. Suede
SOC-Lisbon Sofa, Blk Leather
SFA003-Roma Sofa, White
SFA001-Mirabel Sofa, Brown Leather
Amount
Occasional Chairs
CH001-Casper, Clear Acrilic
358.20
Loveseats
1183.80
Club Chairs
CHN-Marrakesh Chair, Light Beige
560.65
728.85
CHR003-Roma Chair, White
475.30
617.90
OCMESP-Meeting Chair
263.25
342.25
CHR001-Mirabel Chair, Brown Leather
475.30
617.90
OCMTAU-Meeting Chair
380.25
494.35
CHR002-Allegro Chair
404.70
526.10
Ottomans
OTS-South Beach Wedge
323.10
420.05
OSC-Cube, White Leather
152.05
197.65
OTQ-Square, White Leather
444.65
578.05
OTH-Cube, Black Leather
164.40
213.70
OTN-Bench, White Leather
497.90
647.25
OTK-Half Round, Blk Leather
520.70
676.90
OTP-Square, Black Leather
515.95
670.75
OTL-Half Round, Wht Leather
520.70
676.90
OTM-Bench, Black Leather
538.45
700.00
CCZ-Circle, Black/White Leather
809.60
1052.50
VIB02-Vibe Cube, Blue
124.10
161.35
CCB-Circle, Black Leather
809.60
1052.50
VIB04-Vibe Cube, Red
124.10
161.35
CCW-Circle, White Leather
809.60
1052.50
VIB05-Vibe Cube, Yellow
120.45
156.60
VIB03-Vibe Cube, Pink
124.10
161.35
VIB07-Vibe Cube, Champaigne
120.40
156.50
VIB06-Vibe Cube, Gold/Bronze
124.10
161.35
VIB01-Vibe Cube, Green
120.40
156.50
PUZ2SW-Puzzle Bench, White
285.20
370.75
VIB08-Vibe Cube, Orange
184.60
240.00
CUBL20-Edge Lighted Cube
273.00
354.90
Discount
Regular
Discount
Regular
COCKTAIL AND END TABLES
Qty.
Item
Amount
Qty.
Item
Occasional Cocktail Tables
C1E-Silverado
382.25
496.95
E1E-Silverado
359.65
467.55
C1D-Soho, Steel/Chocolate
489.00
635.70
E1D-Soho, Steel/Chocolate
454.20
590.45
C1K-Inspiration
393.00
510.90
E1K-Inspiration
385.80
501.55
C1F-Geo Rect., Glass/Black
349.45
454.30
E1F-Geo, Glass/Black
326.75
424.80
C1C-Geo Rect., Glass/Chrme
359.65
467.55
E1C-Geo, Glass/Chrme
337.10
438.25
COLI - Oliver Cocktail Table
228.50
297.05
EOLI-Oliver End Table
214.50
278.85
C1W-Sydney, White
369.00
479.70
E1W-Sydney, White
342.05
444.65
C1Y-Sydney, Black
369.00
479.70
E1Y-Sydney, Black
342.05
444.65
G30CMS-Table, Maple
477.75
621.10
CUBTBL-Edge LED Cube
273.00
354.90
G30CMW-Table w/ Grmt, Maple
477.75
621.10
CDYTB-Candy Table
282.75
367.60
G30CWS-Table, White
477.75
621.10
G30CWW-Table w/ Grmt, White
477.75
621.10
Please complete the following:
Amount
Occasional End Tables
Subtotal $
8.100%
Tax: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to
first exhibitor move-in day.
EXECUTIVE FURNITURE
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
CONFERENCE TABLES & CHAIRS
Qty.
Discount
Item
Regular
Amount
Qty.
Item
Conference Tables
Discount
Regular
CF2-Geo Table, Black
563.15
732.10
SC9-Panton Chair, White
271.30
352.70
CE1-Geo Table, Sq. Chrome
402.85
523.70
SC8-Flex Chair with wheels
224.00
291.20
CF1-Geo Table, Sq. Black
382.25
496.95
SC1-New York Chair
256.90
333.95
CG1-Manhattan Table, Black
415.15
539.70
SC4-Jetson Chair
256.90
333.95
CE2-Geo Table, Chrome
583.85
759.00
SC6-Manhattan Chair
314.55
408.90
CB2-6' Graphite Table
629.00
817.70
SC2-Brewer Chair, Grey
240.50
312.65
CB3-8' Graphite Table
762.60
991.40
SC3-Brewer Chair, Onyx
240.50
312.65
CD2-6' Grey Nebula Table
581.60
756.10
SC5-Tilt Executive Chair
421.90
548.45
CD3-8' Grey Nebula Table
705.05
916.55
CO4-Iso Mesh Chair
414.95
539.45
CC6-6' Mahogany Table
583.85
759.00
XC3-Luxor Guest Chair
505.70
657.40
CC7-8' Mahogany Table
719.35
935.15
XC2-Luxor Executive Chair
507.40
659.60
CC8-10' Mahogany Table
1144.85
1488.30
XC1-Luxor Executive, High-back
583.85
759.00
CB1-42" Round, Graphite Nebula
515.90
670.65
XC6-Altura Guest Chair
450.20
585.25
CD1-42" Round, Grey Nebula
620.15
666.95
634.40
XC5-Altura Executive Chair
OCT6W-Nova, Oval White
477.05
513.05
488.00
OTO-Otto Chair, High-back, Black
495.35
538.45
616.60
643.95
700.00
801.60
CT10GR 10' Table Granite
579.60
753.50
CS8-Berline Chair, Black
151.65
197.15
CS9-Berlin Chair, Red
151.65
197.15
SY1-Altura Task Chair
273.40
355.40
DF1-Altura Drafting Stool
405.10
526.65
Discount
Regular
CC5-42" Round, Mahogany Table
Amount
Conference Chairs & Utility Seating
XC4-Altura Executive, High-back
CAFÉ TABLES
Qty.
Discount
Item
Regular
Amount
Qty.
Item
Café Tables- Black Base
Amount
Café Tables - Tulip Chrome Base
ZTK-30" Maple Top/Black Base
283.40
368.40
XTK-30" Maple Top/Chrome Base
372.50
484.25
ZTP-36" Maple Top/Black Base
315.25
409.85
XTP-36" Maple Top/Chrome Base
425.05
552.55
ZTJ-30" Graphite Top/Black Base
283.40
368.40
XTJ-30" Graphite Top/Chrome Base
391.10
508.45
ZTN-36" Graphite Top/Black Base
315.25
409.85
XTN-36" Graphite Top/Chrome Base
425.05
552.55
ZTM-36" Grey Top/Black Base
315.25
409.85
XTM-36" Grey Top/Chrome Base
425.05
552.55
ZTE-36" Brandy Top/Black Base
372.50
484.25
XTE-36" Brandy Top/Chrome Base
404.75
526.20
ZTF-30" Metallic Silver Top/Blk Base
306.00
397.80
XTF-30" Met. Silver Top/Chrme Base
410.50
533.65
ZTB-30" Red Top/Black Base
269.90
350.85
XTB-30" Red Top/Chrome Base
502.50
653.25
ZTC-30" Blue Top/Black Base
269.90
350.85
XTC-30" Blue Top/Chrome Base
502.50
653.25
G30DMS-Café, Maple Top
721.50
937.95
G30DWS-Café, White Top
721.50
937.95
G30DMW-Café w/ Grmt, Maple
721.50
937.95
G30DWW-Café w/ Grmt, White
721.50
937.95
Additional Café Tables
Please complete the following:
Subtotal $
8.100%
Tax: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to
first exhibitor move-in day.
EXECUTIVE FURNITURE
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
September 30, 2014
Discount Deadline:
BAR TABLES, BARS, & BAR STOOLS
Qty.
Discount
Item
Regular
Amount
Qty.
Discount
Item
Bar Tables- Black Base
Regular
VTK-30" Maple Top/Black Base
327.30
425.50
WTK-30" Maple Top/Chrome Base
395.25
VTP-36" Maple Top/Black Base
323.10
420.05
WTP-36" Maple Top/Chrome Base
435.25
565.85
VTJ-30" Graphite Top/Black Base
327.30
425.50
WTJ-30" Graphite Top/Chrome Base
414.95
539.45
513.85
VTN-36" Graphite Top/Black Base
339.25
441.05
WTN-36" Graphite Top/Chrome Base
435.25
565.85
VTM-36" Grey Top/Black Base
339.25
441.05
WTM-36" Grey Top/Chrome Base
435.25
565.85
VTE-36" Brandy Top/Black Base
389.60
506.50
WTE-36" Brandy Top/Chrome Base
435.25
565.85
VTF-30" Met. Silver Top/Black Base
371.15
482.50
WTF-30" Met. Silver Top/Chrome Base
457.00
594.10
VTB-30" Red Top/Black Base
311.75
405.30
WTB-30" Red Top/Chrome Base
395.25
513.85
VTC-30" Blue Top/Black Base
327.30
425.50
WTC-30" Blue Top/Chrome Base
395.25
513.85
Additional Bar Tables
Additional Bar Tables
G30BMS-Bar Table, Maple
897.00
1166.10
G30BWS-Bar Table, White
897.00
1166.10
G30BMW-Bar w/ Grmt, Maple
897.00
1166.10
G30BWW-Bar w/ Grmt, White
897.00
1166.10
Barstools
Barstools
BS3-Ohio, Grey/Chrome
249.40
324.20
BSD-Oslo, Blue
349.25
454.05
BS1-Ohio, Red/Chrome
249.40
324.20
BSC-Oslo, White
349.25
454.05
BS2-Ohio, Black/Chrome
249.40
324.20
BSL-Gin, Maple
265.40
345.00
BST-Banana, White/Chrome
335.35
335.25
285.20
435.95
435.85
370.75
BSN-Jetson, Black
377.15
309.25
490.30
402.05
259.85
399.75
337.80
519.70
BRC-Circle Martini Bar
5473.80
1901.70
7115.95
2472.20
Discount
Regular
BSS-Banana, Black/Chrome
BS001-Shark, Swivel White
BS002-Zoey, Swivel White
BS003-Zoey, Swivel Black
Amount
Bar Tables- Chrome Base
BCE-Ice, Transparent /Chrome
Bars
BR1-Martini Bar
MISCELLANEOUS ITEMS
Qty.
Discount
Item
Regular
Amount
Qty.
Item
CP5-Computer Table-Graphite
546.80
710.85
PDL-42"H Pedestal, Locking
643.30
836.30
PO3-Kiosk, Black/Maple
654.55
850.90
PMB36-36"H Molded, Black
365.55
475.20
PO1-Lecturn Podium, Cherry
414.95
539.45
PMB42-42"H Molded, Black
430.80
560.05
WD2-Writing Desk, Graphite
480.95
625.25
CO4-Flex Back Chair, Charcoal
414.95
539.45
Desks, Bookcases, Credenzas, Lateral Files, Files
Product Display- Etageres
ET2-Etagere, Black
466.90
606.95
ET1-Etagere, Pewter
466.90
606.95
Lamps
BC6-Bookcase, Mahogany
466.90
606.95
BC7-Bookcase, Graphite
457.00
594.10
TRW-Trovato, White Floor Lamp
387.55
503.80
JD6-Executive Desk, Mahogany
716.50
931.45
TRH-Trovato, White Table Lamp
287.25
373.45
JD7-Executive Desk, Graphite
716.50
931.45
LA15-Mason Silver Floor Lamp
202.40
263.10
L26-Lateral File, Mahogany
578.75
752.40
LA14-Mason Silver Table Lamp
137.10
178.25
L27-Lateral File, Graphite
546.80
710.85
CR6-Credenza, Mahogany
727.85
946.20
R1R-White 14 Cubic Feet
1090.90
1418.15
CR7-Credenza, Graphite
686.10
891.95
R1Q-White 4 Cubic Feet
381.15
495.50
VF4-Vertical File, 4-drawer
342.05
444.65
VF2-Vertical File, 2-drawer
250.85
326.10
Please complete the following:
Amount
Product Display- Pedestals
Training Room
Refrigerators
Subtotal $
Company Name:
Booth #:
8.100%
Tax: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to
first exhibitor move-in day.
INLINE BOOTH RENTALS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Las Vegas Convention Center
Exhibit Solutions Sales Fax:
404-720-8757
Event Code: L116161014
Exhibit Solutions Email:
[email protected]
Discount Deadline: September 19, 2014
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Eddie
Qty.
Description
Discount
The Jonathon
Regular
Qty.
Description
Discount
Regular
Qty.
Description
Discount
Regular
10' x 10'
3344.90
4348.35
10' x 10'
2333.50
3033.55
10' x 10'
2894.45
3762.80
10' x 20'
5447.00
7081.10
10' x 20'
4084.60
5310.00
10' x 20'
5495.75
7144.50
Subtotal
Subtotal
(66470, 66471)
Subtotal
(66474, 66475)
The Madison
Qty.
The Pierce
(66477, 66478)
The Grant
The Harrison
Description
Discount
Regular
Description
Discount
Regular
Description
Discount
Regular
10' x 10'
3510.00
4563.00
10' x 10'
3705.00
4816.50
10' x 10'
3406.00
4427.80
10' x 20'
4160.00
5408.00
10' x 20'
5135.00
6675.50
10' x 20'
5005.00
6506.50
Qty.
Subtotal
(66484, 66485)
Qty.
Subtotal
(66486, 66487)
Subtotal
(66492, 66493)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted
are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions
Department with any questions you may have at 404-720-8652.
**Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.100% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
INLINE BOOTH RENTALS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Las Vegas Convention Center
Exhibit Solutions Sales Fax:
404-720-8757
Event Code: L116161014
Exhibit Solutions Email:
[email protected]
Discount Deadline: September 19, 2014
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Jackson
Qty.
The Lincoln
Description
Discount
Regular
Description
Discount
Regular
Description
Discount
Regular
10' x 10'
3633.50
4723.55
10' x 10'
3445.00
4478.50
10' x 10'
3607.50
4689.75
10' x 20'
5492.50
7140.25
10' x 20'
4745.00
6168.50
10' x 20'
5720.00
7436.00
Qty.
Subtotal
Qty.
Subtotal
(66490, 66491)
Subtotal
(66482, 66483)
The Lucy
Qty.
The Roosevelt
(66488, 66489)
The Dale
Description
Discount
Regular
10' x 10'
2145.00
2788.50
Qty.
Description
Discount
Regular
10' x 10'
3744.00
4867.20
Subtotal
Subtotal
(66481)
(66473)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready
graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may have at
404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.100%
Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive, NW Atlanta, GA 30318
Las Vegas Convention Center
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 19, 2014
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Monroe
Qty.
Description
Discount
Regular
20' x 20'
8515.00
11069.50
Description
Discount
Regular
20' x 20'
12675.00
16477.50
Description
Discount
Regular
20' x 20'
11908.00
15480.40
Description
Discount
Regular
20' x 20'
12220.00
15886.00
Subtotal
(66494)
The Jefferson
Qty.
Subtotal
(66498)
The Taylor
Qty.
Subtotal
(66480)
The Washington
Qty.
Subtotal
(66368)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.100% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive, NW Atlanta, GA 30318
Las Vegas Convention Center
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 19, 2014
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Adams
Qty.
Description
Discount
Regular
20' x 20'
12350.00
16055.00
Description
Discount
Regular
20' x 20'
9093.50
11821.55
Description
Discount
Regular
20' x 20'
8905.00
11576.50
Description
Discount
Regular
20' x 20'
13260.00
17238.00
Subtotal
(66497)
The Tyler
Qty.
Subtotal
(66495)
The Garfield
Qty.
Subtotal
(66496)
The Cleveland
Qty.
Subtotal
(66499)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.100% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXHIBIT RENTAL ACCESSORIES
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
Las Vegas Convention Center
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone: 404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 19, 2014
SHOWCASES AND LOCKING CABINETS
Quarterview Showcase
Square Showcase
LC3
4' 6" W X 1' 9" D x 3' 3" H
1' 9" W x 1'' 9" D x 7' H
3' 9" W x 2' 3" D x 3' 6" H
Showcases
Code
Qty.
66270
Description
Discount
Regular
Quarterview
1109.55
1442.40
Please choose metal color:
66272
Please choose metal color:
Code
□
Black (06)
Qty.
66282
□
Black (06)
Please choose metal color:
□
Silver (15)
□
Silver (15)
LC1 - 1 meter wide
1556.75
□
822.30
□
Black (06)
White (03)
Please choose metal color:
□
Black (06)
Please choose panel color:
□
□
Black (06)
Amount
White (03)
□
Silver (15)
□
Silver (15)
LC2 - 1.5 meters wide
1297.35
□
606.65
LC3
3' 6" W x 1' 9" D x 3' 6" H
1069.00
997.95
LC2
66284
White (03)
Locking Cabinets
Description
Discount
Regular
LC1
66283
□
1197.50
Square
Amount
White (03)
5' W x 1' 9" D x 3' 6" H
788.65
□
White (03)
RECEPTION COUNTERS AND COMPUTER STANDS
RC1
RC2
RC3
7' 9" W x 3' 5" D x 3' 9" H
4' 9"W x 2' 3"D x 3' 3"H
5' 3"W x 3' 3"D x 3' 6"H
Reception Counters and Computer Stands
Code
66274
Qty
Description
RC1
□
Please choose metal color:
66275
CS1
CS2
CS1 - 3' W x 1' 9" D x 6' 3" H
CS2 - 2' 3" W x 1' 6" D x 6' 3" H
Discount
2288.45
□
Amount
□ Wood (W)
Chrome (CH)
845.70
1099.40
RC2
Please choose metal color:
Regular
2975.00
Black (06)
□
White (03)
66276
RC3*
1834.50
2384.85
66285
CS1*
1066.90
1386.95
66286
CS2
621.80
808.35
□
Silver (15)
*Item includes graphics. A Shepard Representative will contact you with art requirements.
PRODUCT DISPLAY AND TRAFFIC BUILDERS
Product Display
Code
Qty
66277
Description
Gondola
Please choose metal color:
□
Discount
587.60
Regular
763.90
□
White (03)
Black (06)
66278
GL1*
1037.80
1349.15
66279
GL2*
981.95
1276.55
Amount
□
Silver (15)
Gondola
3' 6" W x 1' 9" D x 5' H
*Item includes graphics. A Shepard Representative will contact you with art requirements.
Phone Charging Station
Code
66430
Qty
Description
Phone Station
Discount
1885.00
Regular
2450.50
Amount
GL1
GL2
GL1 - 5' 4" W x 1' 3" D x 8' H
GL2 - 4' 3" W x 1' 3" D x 7' H
Please fax completed form to the Exhibit Solutions Department at 404-720-8757.
Please note that electrical
services must be ordered
separately .You may find the
forms in the Utilities section of
the service manual.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.100% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
SIGN ORDER FORM
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
Discount Deadline: September 30, 2014
SIGNS, BANNERS AND ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Description
Discount
Regular
70009
Vertical, 22" x 28"
155.55
202.20
70065
grommets, per sq.
ft.-Vertical
19.70
25.60
70010
Horz., 22" x 28"
155.55
202.20
70071
grommets, per sq.
ft. - Horizontal
19.70
25.60
70011
Vertical, 28" x 44"
237.00
308.10
70066
Pockets, per sq.
ft. - Vertical
21.20
27.55
70012
Horz., 28" x 44"
237.00
308.10
70072
Pockets, per sq.
ft.- Horizontal
21.20
27.55
70025
Meterboard, 39" x
90.75"
479.65
623.55
Replacement ID Sign - Cardstock
Accessories
70017
70021
Blank Foamcore,
4'x 8'
Velcro, per ft, min.
5 ft.
Amount
Vinyl Banners with Digital Printing
Standard Foamcore Signs, Single-sided
42.25
54.95
2.75
3.60
70004
7" x 44" Horz.
46.50
60.45
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Please complete the following:
Subtotal $
8.100% Tax*: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
There are no exchanges or refunds once sign has been ordered and processed.
* All tax rates are subject to change.
SIGN SUBMISSION INFORMATION
Please follow these requests, so Shepard can provide the highest of quality signs for your show.
File Submission Media
~ CD-ROM
Artwork Dimensions & Color Specifications
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design serivces
(70067)
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
(70052)
~ Vector-based artwork preferred with fonts converted to outline
~ Special artwork mounting
(70069)
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
Attention Getting ● High Visibility ● Great Branding
Easy ● Cost Effective Rental ● Durable Dye Sublimation Graphics
CIRCLE DESIGN
Code
Size
Discount*
Regular
69140
10' x 48"
5362.50
7507.50
69142
16' x 48"
8522.80
11931.90
All Kits Include:
◦ Dye sublimation printed fabric
pillow case
SQUARE DESIGN
◦ Rental frame
Code
Size
Discount*
Regular
69143
10' x 48"
6520.80
9129.10
◦ Blockout liner
◦ Carrying case
◦ Basic harness
TRIANGULAR DESIGN
Code
Size
Discount*
Regular
69144
10' x 48"
5276.70
7387.40
◦ Delivery to showsite
◦ Weighs under 75 pounds
◦ Rigging not included
WAVE DESIGN
Code
Size
Discount*
Regular
69145
10' x 48" Single
2323.75
3253.25
69146 10' x 48" Double
3185.00
4459.00
Call today to order! 404-720-8652
Discount deadline: Friday, September 19, 2014
◦ Additional shapes and sizes available
◦ Artwork requirements available
*Artwork, hanging sign order and payment authorization form must be received by
Exhibit Solutions Phone:
the Discount Deadline to receive discount pricing.
Solar Power International
2014
404 - 720 - 8652
Exhibit Solutions Fax:
404 - 720 - 8757
Customer Service Email:
[email protected]
Event Code:
October 21 - 23, 2014
Las Vegas Convention Center
L116161014
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Subtotal $
8.100%
Tax*: $
Amount Due: $
Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order.
Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted
once graphic artwork has been submitted and approved for production.
HANGING SIGNS 101
Solar Power International 2014
GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES
Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.
Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment
Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including:
*Overhead Truss
* Attachment and removal of light fixtures for truss or signs
* Assembly of hanging sign frame and graphics
* Additional installation required for chain motors, span sets and other packages.
Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown
overhead.
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the
Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance
warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee
the hanging of your sign and additional fees will apply.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical
services must be ordered through the Electrical Service Provider (form included in manual).
CHECKLIST FOR ORDERING HANGING SIGNS
Submit Payment Authorization Form
(OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company)
Order Assembly Labor to have your sign built by Shepard Certified Riggers
(Fill out top section of the Hanging Sign Overhead Rigging Form)
Order Install and Dismantle for all Hanging Signs, Truss and Motors
Order any necessary Chain Motors, Rotating Motors and Truss
(Remember to place separate electrical order to power any motors!)
Submit Diagrams with orientation, dimensions and placement for ALL materials
that will be flown overhead.
Package Hanging Sign(s) in a separate container from exhibit materials
Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual
Ship Hanging Sign(s) to the Advanace Warehouse by:
Friday, October 10, 2014
HANGING SIGN 0VERHEAD RIGGING
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
OVERHEAD RIGGING CREW
Installation
Code
Est. Hours Description
ST/OT
69001
Dismantling
Advance
Regular
645.00
838.50
Amount
$
Code Est. Hours Description
ST/OT
69003
Advance
Regular
645.00
838.50
Amount
$
ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
Total Estimated Install/Removal: $
OT - Overtime:
N/A Tax*: $
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
DT - Doubletime:
Estimated Amount Due: $
All other hours and holidays
Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.
Straight time cannot be guaranteed.
Must order by discount deadline date to receive advance pricing.
Other charges will apply for additional supplies required to ensure structural integrity of overhead sign.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services, assembly of sign, and sign
hanging labor must be ordered through the electrical service provider, Edlen Electric (their information is included in this manual).
SIGN ASSEMBLY/DISMASSEMBLY LABOR
I will need Shepard Supervised Labor for (please check one):
□ Installation
□ Dismantling
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
□ Installation
SIGN ASSEMBLY LABOR
Code
Est Hours
69150
69151
69152
Item
Discount
Regular
ST
OT
DT
90.00
117.00
135.00
175.50
180.00
234.00
Amount
$
$
$
**Supervisory fee is 30% of total cost or $60, whichever is greater.
ST - Straight time:
OT - Overtime:
DT - Doubletime:
□ Dismantling
□ Both Install/Dismantle
SIGN DISASSEMBLY LABOR
Code
Est Hours
69153
69154
69155
Item
Discount
Regular
ST
OT
DT
90.00
117.00
135.00
175.50
180.00
234.00
Amount
$
$
$
Sup install: 68069 Sup dismantle: 68073
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
All other hours and holidays
Total Estimated Assembly/Dismantle: $
N/A Tax*: $
Estimated Amount Due: $
Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity.
Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee.
REQUESTED DATE, TIME & SUPERVISION
Please indicate below who will be present to supervise sign assembly and installation:
Shepard Supervision
Exhibitor Supervision
Display House (EAC)
If Non-Shepard Supervision is required, please request date and time:
Assembly:
Install:
Dismantle:
Date: ______________ Time: ___________
Date: ______________ Time: ___________
Date: ______________ Time: ___________
Please note: Shepard will commence rigging per requested time. Should hanging sign or supervision not be present at requested time
a 1 Hour Crew Minimum charge will be assessed.
Please complete the following:
Subtotal: $
Company Name:
Booth #:
N/A Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
0VERHEAD RIGGING EQUIPMENT
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive NW, Atlanta GA 30318
Las Vegas Convention Center
Exhibit Solutions Phone:
404-720-8652
Exhibit Solutions Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
RIGGING GUIDELINES
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
All overhead rigging/hanging must be assembed, installed, and removed by Shepard Exposition Services certified riggers.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this
manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee
the hanging of your sign.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service
Provider (form included in manual).
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance. Please submit with form or via email.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
MISCELLANEOUS EQUIPMENT
Item
Discount
Regular
Item
Discount
Regular
69017
One Ton Hoist/Chain Motor
488.75
733.15
6909415
12" Silver Box Truss (Per FT)
23.00
34.50
69016
Half Ton Hoist/Chain Motor
431.25
646.90
6909406
12" Black Box Truss (Per FT)
23.00
34.50
69101
1/4 Ton Hoist/Chain Motor
258.75
388.15
69019
Rotating Motor 500 LB Limit
460.00
690.00
69020
Rotating Motor 200 LB Limit
258.75
388.15
12" Silver Corner Block
12" Black Corner Block
Design Fee (Hourly)
88.25
115.00
132.40
172.50
143.75
186.90
Code
QTY
Rotate Clockwise
Rotate Counterclockwise
Amount
Code
QTY
Amount
Truss Details
(QTY/Size)
6903815
903806
70067
Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign.
For further information, to request a design/scaled plot, or to place additional orders please contact Shepard's Exhibit Solutions Sales Department at:
[email protected]
PLACEMENT DIAGRAM
SIGN DESCRIPTION, SIZE & WEIGHT
Please use the diagram below to illustrate the placement of your hanging
sign(s), motors and/or truss.
Type:
______ feet in from back aisle/booth # ______
_______ feet in from right aisle/booth # _____
_______ feet in from left aisle/booth # ______
For all hanging signs (excluding banners), please provide detailed drawing (DWG or
PDF if available) so hanging anchor points can be determined.
Cloth
Shape:
Size:
Square
Height:
Wood
Triangle
Length:
Metal
Rectangle
Width:
Truss
Other
Weight:
Other
Additional Notes/Description:
_______ feet in from front aisle/booth # ______
Please complete the following:
Subtotal: $
8.100% Tax*: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
UNION JURISDICTIONS
LAS VEGAS
UNION LABOR
Nevada is NOT a “right-to-work” state. The installation and dismantling of prefabricated displays comes under the
jurisdiction of the Teamster union. Union Labor is available to assist in the installation and dismantling of exhibit booths.
Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the
enclosed order forms.
EXHIBIT LABOR JURISDICTION
Teamster union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated
exhibits and displays. However, exhibitors may set up their own exhibit display if one person can accomplish without the
use of hand tools. The Union’s jurisdiction does not cover the placement of your products on display, the opening of
cartons containing your products, nor the performance, testing, maintenance or repairs of your products.
Exhibitors are not permitted to use tools of any type (screwdrivers, hammers, electric drills, power saws, etc) on booths of
any size.
When union labor is required, you may provide your company personnel to work along with a union installer on a one to
one basis. . All company working personnel must have proof of employment with the said exhibiting company. If the
exhibiting company chooses to hire an EAC for install or dismantle they are required to use local union members.
MATERIAL/FREIGHT HANDLING JURISDICTION
The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the
operation of all material handling equipment – this includes all dollies and hand trucks. It also has the jurisdiction of
the unloading, uncrating, unskidding, leveling, painting and assembly of machinery and equipment as well as the reverse
process.
An exhibitor may “hand carry” material provided they do not use any material handling equipment to assist them. When
exhibitors choose to hand carry material, they may not be permitted access to the loading dock/freight door areas.
Items must be carried by hand, by one person.
GRATUITIES /BREAKS
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration
for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15
minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be
reported immediately to Shepard Exposition Services.
IN GENERAL
Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work
jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY
Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental
furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services
cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in
assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders
and tools will be provided.
LABOR ORDER FORM
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Please complete the following:
How many laborers will you require?
_______ Installation
_______ Dismantling
Date of installation: _____________________________
Requested start time: ________________
Est. Hours ______
Date of dismantling: ____________________________
Requested start time: ________________
Est. Hours ______
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
□ Dismantling
Qty.
Item
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Discount
Regular
Sup. Fee
□ Installation
Amount
Code
Qty.
Shepard Supervised Labor (Exhibitor not present)
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
Amount
Exhibitor Supervised Labor
68066
ST
90.00
117.00
30% **
68060
ST
90.00
117.00
68067
OT
135.00
175.50
30% **
68061
OT
135.00
175.50
68068
DT
180.00
234.00
30% **
68062
DT
180.00
234.00
**Supervisory fee is 30% of total cost or $60, whichever is greater.
Dismantle: 68063/68064/68065
Sup install: 68069 Sup dismantle: 68073
* Please note - when ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through
Shepard at the close of the event may not be available until one hour after show close.
Labor Hours
ST - Straight time:
OT - Overtime:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
DT - Double time:
All other hours and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
68080
68079
Please note:
SQ. FT.
1.00
1.30
MINIMUM
180.00
234.00
ft. x
ft. =
Booth size:
Carpet install date/time: _________________________
- Hours are based on estimates, you will be invoiced for actual time incurred.
- Requested times are not guaranteed and are based on availability.
- Minimum one hour will be charged. Additional time will be billed in in half-hour increments.
Subtotal $
N/A
Tax*: $
Amount Due: $
SHEPARD SUPERVISION INFORMATION
Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name:
# of pieces:
Weight of Shipment:
Is shipment? □ Crated
□ Uncrated
Tracking/Pro #:
Estimated arrival date:
Shipment to arrive at:
□ Warehouse
□ Show site
Carrier Company Name:
Deliver Shipment To:
Address:
City, ST, Zip:
Type of Service (air, van line, ground, etc.):
If for any reason your shipment is not picked up by your carrier,
please choose one of the following options:
Set-up Information for Installation
Force freight through preferred carrier:
Send shipment back to Shepard warehouse:
Please check all that apply and provide information where requested.
Booth Size:
x
Forklift required?
□ Yes
□ No
Carpet is?
□ owned
□ rented from Shepard
Carpet padding?
□ Yes
□ No
Drawings are?
□ Faxed to Shepard □ Shipped w/exhibit crates
On-site Exhibitor Contact Information
Name:
Hotel:
Arrival date/time:
Departure date/time:
Please complete the following:
Phone #:
Services You Have Ordered
($400 min. fee)
(please check all that apply)
□ Electrical
□ Furniture □ A/V Equipment
□ Booth Cleaning
□ Telephone/Internet
Electrical Information:
□ Electrical should go under the carpet (diagram is attached)
□ Electrical drawings are attached
□ Electrical drawings are with exhibit in crate number
□ Electrical drawings were sent to the official contractor
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
GROUND RIGGING/FORKLIFT RENTAL
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Las Vegas Convention Center
Event Code: L116161014
Discount Deadline: September 30, 2014
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
Please complete the following:
# of pieces to be spotted
Requested date/time:
Heaviest piece to be spotted
(times are not guaranteed)
Description of work to be performed:
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
35028
Straight-time Hourly Rental
278.15
Overtime Hourly Rental
342.15
444.75
35067
Double-time Hourly Rental
406.80
528.75
Item Description
Discount
Regular
Code
Qty.
Rate structure includes forklift and (1)
operator only.
361.50
35039
Minimum crews are based on scope of
work and area jurisdiction.
Amount
Additional labor and groundmen will be
billed at the hourly rate.
FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY
35029
Straight-time Hourly Rental
556.30
723.25
35049
Overtime Hourly Rental
684.25
889.50
35069
Double-time Hourly Rental
813.65
1057.75
Item Description
Discount
Regular
Code
Qty.
Amount
FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY
35035
Straight-time Hourly Rental
534.45
694.75
35066
Overtime Hourly Rental
1026.40
1334.25
Double-time Hourly Rental
1220.45
1586.50
35070
OT - Overtime:
DT - Double time:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
CRANE RENTAL AVAILABLE UPON REQUEST
ST - Straight time:
PLEASE NOTE:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
All other hours and holidays
RIGGING LABOR RATES
Code
Qty.
Item Description
Discount
Regular
Amount
35085
Straight-time Hourly Rate
112.50
35086
Overtime Hourly Rate
168.75
219.40
35099
Double-time Hourly Rate
225.00
292.50
Item Description
Discount
Regular
Code
Qty.
146.25
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
35087
Straight-time Hourly Rate
90.00
117.00
35100
Overtime Hourly Rate
135.00
175.50
35101
Double-time Hourly Rate
180.00
234.00
PLEASE NOTE:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
RIGGING FOREMAN LABOR PER MAN HOUR
Amount
Orders cancelled without 24-hour written
notice will be charged a one (1) hour
cancellation fee.
Subtotal $
Please complete the following:
N/A
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
TARGET DATE INFORMATION
Solar Power International 2014
Shepard Exposition Services
Customer Service Phone:
(407) 888-9669
October 21 - 23, 2014
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
603 W. Landstreet Rd. Orlando, FL 32824
TARGET DATE INFORMATION
SHIPPING LABELS
Shipping labels are included in this manual. Using them will expedite handling your shipment. Please
photocopy these labels as needed, so that all items are labeled correctly.
DIRECT SHIPMENTS TO SHOW SITE
Targeted move-in dates/times have been assigned to all exhibitors. Please refer to the target move-in floor
plan in this manual for your assigned targeted move-in date/time. All trucks delivering shipments to show site
must check-in at the marshaling yard two hours prior to your assigned target date/time. The schedule is for the
move-in of your exhibit only. You are encouraged, but not required, to start setting your display on the
assigned target date. Every attempt will be made to accommodate deliveries within their target day.
However, there can be NO GUARANTEES with respect to absolute delivery dates and times.
OFF-TARGET
It is imperative that you adhere to the Target Move-in Schedule shown on the floor plan. All trucks delivering
shipments to show site must arrive at the marshaling yard two hours prior to assigned target date/time. Trucks
missing their target time will be unloaded on a priority following trucks unloaded during their target time,
resulting in a 20% surcharge.
ALL trucks delivering to show site MUST check in at the Marshaling Yard for assignment of freight dock space.
CRATED SHIPMENTS TO ADVANCE WAREHOUSE
Exhibitors who wish to have their crated materials arrive at show site prior to or at their target date/time may do
so by shipping in advance to the Shepard Advance Warehouse. See "Material Handling Information Form" in
this manual.
Shipments that arrive at the Advance Warehouse on or before October 10, 2014, will be delivered to your
booth prior to or during your assigned target date/time. Shepard cannot guarantee delivery of late warehouse
freight received after October 10, 2014, to your booth prior to or at your assigned target date/time.
UNLOADING
Priority unloading will be given to carriers who are targeted and checked in at the Marshaling Yard two hours
prior to their target date/time. All others will be unloaded after "on-target" carriers are unloaded. Targeted
shipments should be accessible on the truck and not blocked by non-targeted shipments or the non-targeted
shipment may be considered off-target, resulting in a 20% surcharge.
Shepard crews will make every possible effort to begin unloading carriers during their assigned target unload
time.
Find Your Target Date! Review the target move-in floor plan for your designated date and time.
TARGET CHANGE REQUEST
Solar Power International 2014
Shepard Exposition Services
Customer Service Phone:
(407) 888-9669
October 21 - 23, 2014
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
603 W. Landstreet Rd. Orlando, FL 32824
TARGET CHANGE REQUEST
To request a change to your assigned Freight Delivery Target time, please provide the following
information required and fax or email to the contact listed below. Please include details about the
amount and size of your shipments. Change requests will be considered based upon operational
requirements and confirmed or denied no later than September 26, 2014. All assigned Target times
are subject to change and are based upon operational necessities.
Exhibitor:
Booth #
ASSIGNED Date and Time:
REQUESTED Date and Time:
Reason:
Signature:
ATTN:
Email:
Fax:
Office:
Roger Phillips
[email protected]
407-992-6825
407-888-9669
Date:
SHEPARD LOGISTICS SERVICES
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
1531 Carroll Drive, NW Atlanta, GA 30318
Shepard Logistics Phone:
888-568-8858
Shepard Logistics Fax:
404-720-8733
Shepard Logistics Email:
[email protected]
Las Vegas Convention Center
Event Code: L116161014
COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES
EXHIBIT MATERIALS TRANSPORTATION
INBOUND PICK UP LOCATION INFORMATION
SHIPPING INFORMATION
▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped
Number of Pieces
included on your show services invoice.
Requested Pick Up Date:
Est. Weight
Crates
Hours of Operation:
Cartons (cardboard)
Cases/Trunks (fiber) (color)
Company
Skids/Pallets
Address
Carpet (color)
Other
Total Pieces
(City)
(State)
Size of largest piece:
SHIP TO
□
Total Wt.
(Zip)
□ Yes
Loading Dock
L
W
□ No
Residential
Inside Pick up
Special Instructions:
I will be shipping to the WAREHOUSE
H
Lift Gate __________
Inside Delivery _______
(Company Name, Booth #)
Solar Power International 2014
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
OUTBOUND SHIPPING INFORMATION
October 10, 2014
Warehouse Deadline
Date
□
□
I would like to schedule Outbound Transportation. Please provide me with a
Material Handling Agreement at show site for my shipping instructions and
signature. So we may deliver your Outbound Material Handling Agreement
and labels, please complete the following information.
Ship to Address:
I will be shipping to SHOW SITE
c/o Shepard Exposition Services
(Company Name, Booth#)
Solar Power International 2014
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Contact Name:
Phone:
Deliver By Date:
Number of labels:
October 18, 2014
Delivery date:
Special Instructions:
TYPE OF SERVICE - Choose One
TRANSPORTATION CHARGES
Next Day Air
Charges for transportation services provided by Shepard shall be billed to
the Credit Card on file.
2nd Day Air
Type Card
Service via Air Transportation is charged based on Dimensional weight or
Actual weight whichever is greater.
Credit Card #:
Expiration Date:
Security Code:
Billing Address:
City, ST, Zip:
Standard Ground
Other (Truck Load, Specialized)
Name on Card:
Authorized Signature:
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.
Please complete the following:
Exhibiting Co. Name:
Contact Name:
Email:
Authorized Signature:
Booth #:
Phone #:
Fax #:
Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
FAX COMPLETED FORM TO 404-720-8733
Shepard Logistics
Complete Transportation Services
Advantages of Shepard Logistics
‐ 10% material handling discount for round trip SLS customer shipments
‐ Volume discounting for larger shipments
‐ Guaranteed price quotes online with online booking and scheduled pick‐up
‐ Preferred and confirmed target times inbound
‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound
‐ Free 30‐day pre‐event storage charges
‐ Ship direct to show site and avoid warehouse charges when facility permits
‐ Automated tracking and delivery status reports via email
‐ No driver waiting time charges inbound or outbound
‐ No additional trade show fees
‐ Priority Empty Return Labels to all inbound Logistics Customers
‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return
‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free
Benefits of Shepard Logistics
‐
‐
‐
‐
Security; immediate outbound loading reduces risk of pilferage or misloading
Convenience; less paperwork and less tracking
Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound
Cost Saving; discounting of material handling charge
To take full advantage of the Shepard Advantage, contact
888.568.8858
[email protected]
Solar Power International 2014
Las Vegas Convention Center
Las Vegas, NV USA
October 20-23
Official International Freight
Forwarder and Customs Broker
Agility Fairs and Events Logistics LLC
1100 S Tamiami Trail, Suite B
Venice, FL 34285
Tel: 714-617-6675
US Toll Free: 866-298-3422
Fax: 941-484-1017
Contact: Margaret Churchill
E-mail: [email protected]
www.agility.com
International Shipping
As the sole Official Freight Forwarder and Customs Broker, Agility Fairs & Events is appointed
by show management to handle all international freight. Some of our services include the
shipping of international exhibits to the show, completing Customs clearance procedures,
delivering to the appointed site handling contractor, and re-exporting the freight at the conclusion
of the show. We have designed our services to meet all your international transportation needs.
What are the ‘10+2’ Importer Security Filing ocean shipment regulations?
The U.S. Department of Homeland Security must identify ocean cargo that may pose a security
threat before it is loaded on board a vessel bound for the USA. The ISF regulation requires that
specific information about the cargo be filed with U.S. Customs (CBP) in advance of the goods
being shipped.
The details required are standard in the commercial shipping process. The difference with this
regulation is that these details must be filed before a shipment is made overseas, rather than
once it arrives at a U.S. port. This will impact all overseas exhibitors shipping materials to the
U.S. by sea freight. If these steps are not taken, U.S. Customs and Border Protection (CBP)
can refuse to allow the cargo to be loaded at the point of origin, thereby delaying the shipment.
What steps must be taken to satisfy the ‘10+2’ ISF requirements?
The following information, called the Importer Security Filing (ISF) must be filed with U.S.
Customs and Border Protection (CBP) no less than 24 hours before the sailing vessel departs
from the overseas port. This rule is more commonly referred to as the 10+2 Rule because of
these ten pieces of information that the importer must provide along with two additional items
by the shipping line (the vessel stowage plan and container location).
1. Manufacturer (or supplier) name & address
2. Seller name & address
3. Buyer name & address
4. Ship to name & address
5. Container stuffing location
6. Consolidator name & address
7. Importer of record number
8. Consignee number
9. Country of origin of goods
10. Harmonized Tariff Schedule of the U.S. (HTSUS) number (6 or 10 digit level)
Agility Fairs & Events will complete the ISF filing for all shipments sent through the Agility
network. Contact Agility Fairs & Events directly: [email protected] or 714-617-6675.
If you choose to use another forwarder, please make sure that they have experience and a
detailed knowledge of tradeshows as well as ISF requirements related to exhibition shipments.
When ISF is not made at least 24 hrs before the vessel sails, the
freight may not be loaded and a fine of up to $5,000 may be incurred.
Additional information is available at www.cbp.gov and questions may be sent to
[email protected] or by contacting Agility Fairs and Events USA
at [email protected].
How is my shipment cleared through U.S. Customs?
Depending on your needs, we can clear your shipment in one of three ways:
•
Permanent Duty-Paid Entry: used for all goods which will remain in the U.S. and will
not be re-exported. This includes all giveaway items such as brochures and samples.
•
Temporary Entry: allows temporary import into the U.S. without paying duties or taxes.
•
ATA Carnet: goods are imported without the payment of Customs duties and taxes, but
may not be given away or sold. All items must be re-exported at the end of the show.
What documents are needed?
In order to clear the goods, we will need the following documents:
•
Single master AWB/BL and separate HAWB/BL for each individual entry in the shipment.
•
Commercial invoices in English giving full description and value for each item contained
in the shipment. The invoice should be issued to your company c/o the exhibition.
Separate invoices for temporary and permanent items are required.
•
Packing list giving weight and dimensions of each package.
This information may be included on your commercial invoice.
•
Insurance certificate copy with the name of the local settlement agent in the US.
When shipping by airfreight, all required documents must accompany the shipment. For ocean
freight, the documents should be sent as soon as possible to Agility Fairs & Events in Atlanta.
What services can Agility Fairs & Events provide at the exhibition?
Our staff is available to assist you before, during and after the exhibition. We will confirm that
your shipment has been delivered to your booth. During the exhibition, we will meet with you
to confirm the return shipping instructions. We will handle all the details for you.
What are the Agility Fairs & Events payment terms?
Our terms and conditions require that all transportation services be paid to Agility Fairs & Events
Logistics LLC before the show opens. International exhibitors may make credit arrangements
through our coordinating offices in their home country. Payment may also be made via wire
transfer or credit card. You can get a free estimate of shipping and import charges at
www.agilitylogistics.com/fairseventsenquiry.
How do I contact Agility Fairs & Events in my country?
We have Agility Fairs & Events offices in most countries. If you do not see your country listed, then please
contact Agility Fairs & Events USA, and we will assist you.
Canada
Hong Kong
Spain
Agility Fairs & Events
Unit 2105-2017, 21/F
CITIC Telecom Tower
93 Kwai Fuk Road, Kwai Chung
NT, Hong Kong SAR
Contact: June Mea
Tel: +852 2211 8207 / 8200
Fax: +852 2866 2421
Email: [email protected]
Agility Logistics SA
C/ de la Mar Groga, 51-59
Zona Franca, ZAL
08040 Barcelona
Spain
Contact: Belina Flores
Tel: +34 93 2970 857
Fax: +34 93 2970 839
Email: [email protected]
Agility Fairs & Events / Trans-Link
Room 1211, Prime Tower No. 22
Chaowai St., Chaoyang District
Beijing 100020 China
Contact: Kathy Lin
Tel: +86 10 6588 1961/62/63/64
Fax: +86 10 6588 1960
Email: [email protected]
Italy
Sweden
Agility Fairs & Events
Strada Vecchia Paullese 5/A
Pantigliate, Milan 20090 Italy
Contact: Marilena Doneda
Tel: +39 02 269 051
Fax: +39 02 2690 5346
Email: [email protected]
On-Site Exhibitions AB
Norra Gubberogatan 30
S-416 63 Gothenburg
Sweden
Contact: Lena Widman
Tel: +46 31 707 3070
Fax: +46 31 707 3075
Email: [email protected]
Denmark
Japan
Agility Fairs & Events
410 Admiral Blvd
Mississauga, Ontario
L5T 2N6 Canada
Contact: Paula Wilkie
Tel: +1 905 612 7158
Fax: +1 905 612 7520
Email: [email protected]
China
Blue Water Shipping A/S
Trafikhavnskaj 11
DK-6700 Esbjerg Denmark
Contact: Claus Bæk
Tel: +45 79 13 41 88
Fax: +45 79 13 46 77
Email: [email protected]
France
Agility Fairs & Events
Paris Expo Porte De Versailles
Bureau des Transitaries
Terrasse H, 75015
Paris, France
Contact: Abdi El Houari
Tel: +33 1 4863 3381
Fax: +33 1 4863 3382
Email: [email protected]
Germany
Agility Fairs & Events GmbH
Heltorfer Str. 1a
40472 Duesseldorf
Germany
Contact: Claus Hoelzer
Tel: +49-211-94207-50
Fax: +49-211-94207-59
Email: [email protected]
Agility Fairs & Events
Segi Building 4th Floor
7-1 Iwamotocho
1-Chome, Chiyoda-ku
Tokyo 101-0032 Japan
Contact: Tokiko Inaba
Tel: +81 (03) 5821 4617
Fax: +81 (03) 5821 4610
Email: [email protected]
Switzerland
Korea
Taiwan
Agility Fairs & Events
18F Jangkyo Bldg.
(South Gate 1 & 2)
#1 Jangkyo-Dong, Jung-Ku
Seoul, 100-760, Korea
Contact: Jim Lim
Tel: +82 2 2192 7426
Fax: +82 2 539 9420
Email: [email protected]
Agility Fairs & Events / Translink
th
Room 5-2, 5 Floor
No. 99, Chung Shan N. Rd
Sec 2. Taipei, Taiwan R.O.C.
Contact: Frances Lin
Tel: +886 2 2581 1133
Fax: +886 2 2523 9449
Email: [email protected]
Agility Fairs & Events
Bleichestrasse 27
CH-4002 Basel
Switzerland
Contact: Christian Setz
Tel: +41 61 685 9807
Fax: +41 61 691 7036
Email: [email protected]
United Kingdom
Netherlands
Fairexx BV
De Trompet 1540
1967 DB Heemskerk
Netherlands
Contact: Paul van Zijl
Tel: 31 251 2500 60
Fax: 31 251 2500 65
E-mail: [email protected]
Agility Fairs & Events Logistics Ltd.
One Western Gateway
Royal Victoria Dock
London E16 1XL
United Kingdom
Contact: Garcia Newell
Tel: +44 (0) 207 069 5321
Fax: +44 (0) 843 227 2033
Email: [email protected]
Solar Power Int’l 2014 – Las Vegas, NV USA – October 20-23
Consign all international shipments and corresponding documents as follows:
Consignee: Las Vegas Convention Center
3150 S. Paradise Road
Las Vegas, NV 89109
Notify: “Exhibitor Name” / Booth # _____
Solar Power Int’l 2014
c/o Agility Fairs & Events
E-mail: [email protected]
Tel: 714-617-6675
Fax: 941-484-1017
Mark all goods as follows:
“Exhibiting Company Name”
c/o Solar Power Int’l 2014
Booth No. __________
Las Vegas Convention Center
Las Vegas, NV USA
Made in (country of origin)
Arrival Deadlines:
Deadline for arrival of LCL sea freight to Los Angeles terminal:
Deadline for arrival of FCL sea freight to Long Beach port:
Deadline for arrival of air freight to Las Vegas (LAS) airport:
September 19
September 26
October 3
th
The above deadlines are based on delivery to the advance warehouse dock by October 10 .
Please contact Agility Fairs & Events USA for deadlines based on delivery direct to the show site.
The most important steps to take:
Preparation:
Plan to ship early – Advance planning reduces your shipment costs. With increasing security
procedures causing delays to and from the United States, it is imperative that you meet the
deadlines above. Note that dates above are deadlines, not targets. Arrivals up to 3 weeks before the
deadlines are welcome & encouraged. Please notify Agility Fairs USA once arrangements are made.
How to ship – Choose the method of shipment that works best for your exhibit. Select ocean freight
if your schedule allows for up to 6 weeks transit. Choose air freight for a much shorter transit time.
Agility cannot clear shipments sent by courier. All international shipments must travel on an
airline airwaybill. Be aware that couriers in your home country do not give out accurate U.S. Customs
information.
Notification – You must notify Agility Fairs & Events of the details of your shipment.
List Agility Fairs & Events at the above address as the notify party on all shipping documents.
All shipping documents must be e-mailed or faxed to Agility Fairs & Events as soon as they’re issued.
Only then can Agility Fairs & Events clear your shipment through U.S. Customs.
Details:
Labeling and Packing – U.S. Customs requires that all goods be permanently marked with their
country of origin. Clearly label every piece with your company name, the name of the show and your
booth number. Large labels work best. Be sure that your packing materials are adequate protection
for both the means of transport and the sensitivity of your goods.
Wood Packing Materials – All wood packaging must be treated and marked. This includes crating,
pallets, cases, skids and dunnage. Shipments packed in non-treated and marked wood material will
not be permitted entry by US Customs and will be re-exported at the shipper’s expense.
Wood Products – Lacey Act regulations ban trade in illegally sourced timber and wood products.
Commercial invoices must state country of origin and genus-species of wood items shipped into USA.
Documentation – Prepare a commercial invoice in English with complete descriptions and
model/serial numbers. List harmonized tariff (HTS) numbers for each line item on the invoice.
Include a packing list with the dimensions, gross and net weights of each package shipped.
Insurance – Take out adequate insurance to cover the value of your exhibit to and from the show.
Get a free estimate of shipping & import charges at www.agilitylogistics.com/fairseventsenquiry.
SHIPPING LABELS
Solar Power International 2014
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
Delivery Hours: M-F, 8-4:30 PM
For:
Solar Power International 2014
First day freight can arrive w/o a surcharge:
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
Delivery Hours: M-F, 8-4:30 PM
For:
Solar Power International 2014
First day freight can arrive w/o a surcharge:
September 23, 2014
September 23, 2014
Last day freight can arrive w/o a surcharge:
Last day freight can arrive w/o a surcharge:
October 10, 2014
October 10, 2014
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
For:
Solar Power International 2014
MUST NOT BE DELIVERED PRIOR TO:
October 18, 2014
@
8:00 AM
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
For:
Solar Power International 2014
MUST NOT BE DELIVERED PRIOR TO:
October 18, 2014
@
8:00 AM
HANGING SIGN SHIPPING LABELS
Solar Power International 2014
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the
advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first,
before the show floor becomes encumbered by freight.
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
Delivery Hours: M-F, 8-4:30 PM
For:
Solar Power International 2014
First day freight can arrive w/o a surcharge:
September 23, 2014
Last day freight can arrive w/o a surcharge:
October 10, 2014
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
5845 Wynn Road, Suites A,B,C,D
Las Vegas, NV 89118
Delivery Hours: M-F, 8-4:30 PM
For:
Solar Power International 2014
First day freight can arrive w/o a surcharge:
September 23, 2014
Last day freight can arrive w/o a surcharge:
October 10, 2014
MARSHALING YARD LOCATION
Solar Power International 2014
Shepard Exposition Services
Customer Service Phone:
(407) 888-9669
October 21 - 23, 2014
Las Vegas Convention Center - Las Vegas, Nevada
Customer Service Fax:
(407) 888-2301
Event Code: L116161014
Customer Service Email:
[email protected]
603 W. Landstreet Rd. Orlando, FL 32824
Marshaling Yard Address:
4668 Arville ST, Las Vegas, NV 89103
*Follow Solar Power International 2014 Signage
Route from the Marshalling Yard to the Las Vegas Convention Center:
1.
2.
3.
4.
5.
6.
7.
East on W Harmon Ave toward Arville St
Make left onto Arville St.
Make right onto W Desert Inn Rd
Stay stright to go onto Wilber Clark Di East Rd
Wilber Clark Di East Rd becomes E Desert Inn Rd.
Make right onto Swenson Rd.
Make Right into Facility. Las Vegas Conv Center
Total Travel Estimate 8 minutes / 4.79 miles
0.1 mile
1.5 mile
0.8 mile
1.1 mile
1.1 mile
0.1 mile
MATERIAL HANDLING AUTHORIZATION
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Las Vegas Convention Center
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
SHIPMENT INFORMATION
Please complete the following information:
□ Advance Warehouse
We plan to ship to:
We plan to ship on (date):
Our materials should arrive on (date):
Carrier Name:
Pro #:
Origin of Shipment (city, state):
Please indicate number of pieces and the estimated weight:
# of Pieces
Weight
Description
□ Direct to Show Site
Crates
Cartons
Cases
Carpet
Please provide a contact name and number for any questions Shepard may have
Miscellaneous
in regards to this shipment:
Total Weight
Name:
Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.
To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in
this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000
lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .
COMPUTATION OF MATERIAL HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285
lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Signature Series Material Handling
Standard Material Handling
Description
Direct Shipments to Showsite
Weight
$106.00
$159.00
$137.75
Crated
Uncrated
Special Handling
35030 / 35033
35043
35038
Price
Total
Description
Price
Direct Shipments to Showsite
Weight
$95.50
$143.25
$124.25
Crated
Uncrated
Special Handling
35390 / 35395
Advance Shipments to Warehouse
35391/ 35399
35394 / 35402
Advance Shipments to Warehouse
$89.50
$116.25
Special Handling
Crated
Special Handling
35036
35393 / 35397
35392 / 35401
$99.50
$129.25
Crated
35010 / 35013
Total
Small Packages (FedEx/UPS/DHL under 30 lbs.)
Pieces
$49.75
$99.50
Each carton
Min. per shipment
Overtime has been included in these rates.
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
35048
35045
For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced
Subtotal $
at show site and are subject to change pending move-in/move-out schedule.
N/A Tax*: $
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or
reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to
charges must be made at show site.
Amount Due: $
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or
blanket-wrapped shipments should be shipped directly to the show site.
If you have any questions about material handling, please contact Shepard Customer Service department.
Please complete the following:
Company Name:
Contact Name:
Authorized Signature:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have
read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling
Information form included in this manual.
* All tax rates are subject to change.
STORAGE AUTHORIZATION FORM
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
Las Vegas Convention Center
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone: (407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
STORAGE AUTHORIZATION
Please fill out the information below:
Company Name:
Booth #:
Contact Name:
Phone #:
● For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard
storage services.
● All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per
package or container , whichever is less. No uncrated material will be accepted at the warehouse.
SHOWSITE STORAGE
Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The
materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show
rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the
show. Secured storage rates are eighty (80) cents per square foot per day ($20.00 Minimum).
(35400)
Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. When Shepard
personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is
moved. ($100.00 Minimum)
There will be no charge to return material to the booth at the close of the show. Accessible storage is not considered secure and is
stored at the sole risk of the Exhibitor.
(35166)
POST SHOW TRANSPORTATION AND HANDLING
Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please
take note of the important information below.
All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite
Material Handling Fees do not include transportation or handling to and from the warehouse.
Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the
following charge: $20.00 per cwt. ($400.00 min.) (35005)
Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be
charged for shipments that are returned to Warehouse and stored in excess of three (3) business days.
(Monthly storage is charged the current year.) (35006)
Special instructions or remarks:
Where will your shipments be going AFTER they have been stored?
Shipped to another destination as arranged via Shepard Logistics Services
Transport to another SES show:
Delivery Date:
Pick-up arranged with another carrier
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
MATERIAL HANDLING INFORMATION
Shepard Exposition Services
Solar Power International 2014
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Email:
[email protected]
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack
equipment without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck
(cubic loading), tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading
materials in a freight elevator, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be
unloaded in a specific order/orientation or requires freight on the truck to be moved to unload actual delivery.
30%
35301
OVERTIME
Surcharge:
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site
during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's
control may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending
move-in/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for
loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
WAREHOUSE OVERTIME
Warehouse Material Handling rates may be subject to inbound overtime fees should the move-in schedule dictate overtime is required to deliver all
warehouse freight prior to the beginning of exhibitor move-in. This would also be true if freight was received after hours at the warehouse trapping
facility.
25%
35003
EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge:
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving
on show site after show opening.
UNCRATED SHIPMENTS
Rate as shown on Material Handling Authorization Form
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall
be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both movein and move-out of the show, and is based on the weight of the shipment handled.
35004
OFF-TARGET DELIVERIES
20%
Surcharge:
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not
checked in) during assigned target date/time.
35250
MARSHALING YARD
Surcharge:
$30 per Shipment
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the
facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.
Surcharge:
REWEIGH OF SHIPMENTS
$25.00 per forklift load
35282
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an
incorrect or understated weight on a delivery document.
35105
$10.00 per piece, Minimum $40.00
Surcharge:
EMPTY CRATE STORAGE
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and
therefore not subject to material handling charges.
SMALL PACKAGE CONSOLIDATION
Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and
charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show
rates.
$10.50 per envelope
ENVELOPE DELIVERIES
Surcharge:
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
35007
$150.00 round trip
35106
MOBILE SPOTTING FEE
Surcharge:
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally
feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will
be charged. All local fire marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact Shepard Customer Service department.
MATERIAL HANDLING 101
Solar Power International 2014
MATERIAL HANDLING Q&A
What is material handling (also referred to as drayage)?
What is the difference between material handling and shipping?
Material handling is the process of unloading your freight from your shipping
carrier, either at the warehouse or show site, delivering it to your booth, storing
your empty containers (empties) if required, returning of your empties at the
close of show, and then reloading your freight back onto your shipping carrier.
Shipping is the process of carrying your shipment from your location, pickup area to it's destination and also the process of returning your shipment
back to your location after the close of the show. Material handling begins
at the time your shipment arrives to the docks (please refer to "What is
material handling?" for the full definition.)
What is the definition of "freight"?
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
What is a "certified weight ticket"?
A printed weight ticket from a scale certified or inspected by a government
authority such as the Dept. of Agriculture, indicating the date weighed, the weight
of the shipment and the vehicle ID of the unit being weighed.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
What are advance shipments?
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What does CWT mean?
CWT is an acronym for Century Weight, therefore it means per 100 lbs.
All shipments that are addressed to the advance warehouse address (please
refer to "Advance Warehouse" shipping labels included in this manual).
Shepard will begin accepting your shipments 30 days prior to first show open day
(date may vary depending on show schedule).
The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late
surcharge. (Please refer to the "Show Information" page included with this
manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the
warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated
shipments and/or machinery to warehouse. You must ship those items direct to
show site.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer
to "Direct to Show" shipping labels included in this manual).
Shipments must arrive during published exhibitor move-in times only. Do
not ship direct to show site in advance. If delivery cannot be guaranteed to
arrive during exhibitor move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
Crates weighing over 5,000 lbs. or loose/uncrated shipments must be
shipped direct to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be
accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
SIGNATURE SERIES SHIPPING
How can I make shipping my show materials easier?
Charges are based off the weight from your inbound weight ticket included with
your shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 lbs.
EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum
charge, whichever is greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all
applicable fees.
SMALL PACKAGES
What are small package carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service, DHL small package service, and other carriers in
this category and do not have a certified weight ticket included with shipment.
This applies to packages weighing under 30 lbs.
How do I calculate my small package carrier shipment?
Charges for small package carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that may apply)
Please be advised that your whole shipment may not arrive to its destination at
one time. Therefore you may be charged per each delivery, and minimum
charges may apply.
CRATED~UNCRATED~SPECIAL HANDLING
Signature Series Shipping will make it easier with the following
benefits:
~
~
~
~
~
~
Receive a 10% discount off of material handling rates (restrictions apply).
Worry-free shipping to and from your show.
Priority Empty Service - priority of empty return at the close of show
Volume discounted shipping rates
Charges will be billed to your show invoice-one less invoice/bill to keep track of.
No driver wait fees.
LIABILITY INSURANCE
What is and why would I need liability insurance?
Accidents happen, therefore, most show organizers and facilities require
liability insurance. Please refer to your booth contract for exact minimums
required.
Please make sure your materials are covered from the moment they leave
your company location to the time they return after the close of the show.
If applicable, included in your manual is information and an application for
liability insurance and booth coverage can also be purchased to protect
your valuable exhibit materials.
OUTBOUND SHIPMENTS
You must complete a Shepard Material Handling Agreement (MHA) for all
outbound shipments. A MHA will be distributed at show site if all services
have been paid in full, or you can request one at the customer service desk.
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be
unloaded/reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without
proper lifting bars and/or hooks.
Upon completion of packing and labeling of your materials, complete the bill
of lading with all required information, and return to customer service. If you
have questions on how to complete your bill of lading, please ask a Shepard
customer service representative located at the customer service desk.
What is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking
containers on a truck, tarping or untarping freight or containers, or rigging
pieces for loading or unloading on a truck or from the ground, or other
circumstances requiring the rehandling of materials. Cannot be completed
solely with one forklift and operator.
If you are NOT using the designated shipping carrier, you must call your
carrier with pick-up information. If your carrier fails to pick up your shipment,
Shepard will either reroute your freight through the carrier of our choice or
return to the local warehouse (whichever is indicated on your MHA).
MOTORIZED UNIT/VEHICLE SPOTTING FEE
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
Las Vegas Convention Center
603 W. Landstreet Rd. Orlando, FL 32824
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
Discount Deadline: September 30, 2014
MOTORIZED UNIT/VEHICLE SPOTTING FEE
As the Official General Service Contractor, Shepard Exposition Services is responsible for all motorized units/vehicles
entering and exiting hall. Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading,
if Shepard determines such activity to be operationally feasible and safe. All vehicles on the exhibit hall floor must be
escorted by Shepard personnel. The Fire Marshal requires SES to verify that the following safety regulations are adhered
to:
Less than 1/4 tank of gas
Battery disconnected
Gas tank taped shut
Description
Qty:
Motorized Unit/Vehicle Spotting
Round Trip Surcharge
(35106)
Total Amount
$150.00
Subtotal
8.10%
Tax
Amount Due
Please complete the following:
Company Name:
Contact Name:
Booth #:
Phone #:
Authorized Signature:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above.
Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST
Solar Power International 2014
Shepard Exposition Services
October 21 - 23, 2014
603 W. Landstreet Rd. Orlando, FL 32824
Las Vegas Convention Center
Customer Service Phone:
(407) 888-9669
Customer Service Fax:
(407) 888-2301
Customer Service Email:
[email protected]
Event Code: L116161014
PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS
All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of
these items. To take advantage of this service, please complete this request and submit by the deadline date above.
Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.
*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.
SHIP TO ADDRESS:
COMPANY NAME
DELIVERY ADDRESS
CITY
STATE
ZIP
CONTACT NAME
BOOTH
Number of Pieces:
Number of Labels Requested:
Crate
Skid
Cases
Carton
Type of Service:
Ground
Overnight
2nd Day
CARRIER SELECTION
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS
OTHER:
**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.
** If using FedEx or UPS you must have and apply their shipping labels
OUTBOUND SHIPMENT REQUIREMENTS:
1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.
2. Exhibtors must properly package and label all materials.
3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.
4. Please see the SES service desk if you do not receive a BOL
TRANSPORTATION CHARGES BILLING ADDRESS:
SAME AS SHIP TO ADDRESS
Company Name
Address
City
State
Zip
Shipping Options:
Inside Delivery
Residential
Please complete the following:
Lift Gate
No Loading Docks
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Solar Power International 2014
October 21 - 23, 2014
Las Vegas Convention Center
INSURANCE 4 EXHIBITORS
EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM
$1,000,000 Per Occurrence / $2,000,000 Aggregate
Premium Rates and Benefits - Please check all plan numbers that apply.
1 Day - $89.00
Six Months - $500.00
2-5 Days - $109.00
Annual - $950.00
6-30 Days - $400.00
Additional 5% of total premium to increase general aggregate to $2,000,000
Why wait? Visit our website www.insurance4exhibitors.com/shepard to complete the online application and register
in 3 minutes or less or fill out this form and submit via fax. We accept: VISA, MasterCard or American Express.
NAME:
CONTACT:
PHONE:
EMAIL:
ADDRESS:
Dates of Event:
Time(s):
Location of Event:
Address:
Description of Event:
Has any prior coverage been cancelled or non-renewed:
Yes
No
If yes, please describe and provide loss history:
Name, Address and Relationship of all additional insured to be added to the policy:
1.)
2.)
3.)
No coverage is bound until you receive a certificate of insurance and payment is made. Insurance4Exhibitors reserves the right to return
your payment and not bind coverage. Coverage and a certificate of insurance will be bound within 1 business day.
This summary of coverage and exclusions is no substitute for reading the entire policy. To receive an entire policy, contact the program
adminstrator.
Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on
an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties. I certify that the above
information is true and coverage is not applicable until notified by broker.
Please bill by VISA / MasterCard / AmEx Card #
Exp. Date
Authorized Amount
CID / CIV Code
Cardholder Address:
Authorized Signature
Date
Insurance4Exhibitors, 30285 Bruce Industrial Parkway, Suite B, Solon, OH 44139
Phone: 440-349-6650, Fax: 440-815-2154, www.insurance4exhibitors.com
© 2010 Insurance4Exhibitors.com
Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens. ELECTRICAL ORDER FORM
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave, Las Vegas, NV, 89119
Ph: (702) 385-6911 Fax: (702) 385-1810
[email protected]
E
Advance Payment Deadline Date: 10/07/14
M
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
EVENT #: 104001LV
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
120 VOLT POWER DELIVERY
The cost of 120-Volt outlets includes
delivery to one location in island booths
and to one location at the rear of inline or
peninsula booths.
If you require the
outlets to be distributed to any other
location, material and labor charges apply.
There is a minimum charge of 1 hour for
installation & 1/2 for removal. Complete
and return the Electrical Labor Order Form
along with a floor plan layout of your booth
space indicating outlet locations.
208/480V POWER DELIVERY
AND CONNECTIONS
The delivery and connection of high
voltage services is done on a time and
material basis. There is a minimum 1 hour
for installation & 1/2 hour for removal.
Edlen electricians must make all high
voltage connections and disconnects.
Please complete the Electrical Labor Order
Form to schedule your estimated
connection time and return it with this
order.
ISLAND BOOTHS
Include a floor plan layout of your booth
space indicating all outlet locations with
measurements and orientation. If a main
power drop/delivery location is not
indicated on the floor plan, Edlen will
deliver to the most convenient location.
120 VOLT
QTY
QTY
Show
Hours Only
24hrs/day
Double rate
ADVANCE REGULAR
PAYMENT PAYMENT
PRICE
PRICE
500 WATTS (5 AMPS)
115.00
173.00
1000 WATTS (10 AMPS)
203.00
305.00
1500 WATTS (15 AMPS)
236.00
354.00
2000 WATTS (20 AMPS)
273.00
410.00
20 AMPS
513.00
770.00
30 AMPS
611.00
917.00
60 AMPS
802.00
1203.00
20 AMPS
656.00
984.00
30 AMPS
802.00
1203.00
60 AMPS
1032.00
1548.00
100 AMPS
1370.00
2055.00
200 AMPS
1924.00
2886.00
60 AMPS
1970.00
2955.00
100 AMPS
2704.00
4056.00
TOTAL
COST
208 VOLT SINGLE PHASE
208 VOLT THREE PHASE
480 VOLT THREE PHASE
TRANSFORMER(S) Boost 208 Volt to 230 Volt
Transformer (20 amp minimum charge)
Total Amps: ___________ x 3.50 =
24 HOUR SERVICES
Electricity will be turned on within 30
minutes of show opening and off within 30
minutes of show closing, show days only.
If you require power at any other time order
24 hour power at double the outlet rate.
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORD
23.00
POWER STRIP
23.00
EUROPEAN POWER STRIP
30.00
DEDICATED OUTLETS
For a dedicated outlet order a 20 amp
outlet.
MATERIAL DELIVERY
Material requested on this order form must
be picked up by the exhibitor at the Edlen
service desk on show site.
ELECTRICAL LABOR
ST (Mon-Fri, 8am-5:00pm, excluding holidays)
115.00
OT (Mon-Fri, 5:00pm-8am, Sat, Sun & holidays)
230.00
LIFT (Only required if outlets are dropped from
overhead. Cost does not include operator.)
227.00
CANCELLATIONS
Credits will not be made for services
delivered and not used. See back of form
for additional details.
PLACE TOTAL HERE
PRINT NAME:
TERMS & CONDITIONS
I agree in placing this order that I have
accepted Edlen’s payment policy and the
terms and conditions of contract.
Form 120/208-0314Branch
AUTHORIZED SIGNATURE:
EMAIL:
DATE:
PHONE:
The “Method of Payment Form” must be completed and returned with this order form.
TERMS & CONDITIONS
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the
deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will
not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy
of a check are not considered valid forms of payment for securing advanced rate.
2.
In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount.
Exhibitors will be notified by email or fax of any such corrections.
3.
Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.
4.
Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth
space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
A
minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the
total time of installation.
8.
In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply.
Please contact our local office to discuss any additional charges.
9.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
11.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
12.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
13.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle,
horsepower, etc., required for operation.
15.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is
not received.
17.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
18.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
302
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
308
Aisle # ____
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
X
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM
OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 10/07/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave, Las Vegas, NV, 89119
Ph: (702) 385-6911 Fax: (702) 385-1810
[email protected]
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or
exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1.
Electrical distribution under carpet
5.
Edlen is responsible for the labor to assemble, mount and wire
floor mounted electrical signs.
2.
Electrical distribution overhead and/or through booth
structure
6.
Condor (for installation of electrical signs and/ or rotators).
3.
Connection and hard-wiring of all 208 or higher voltage
services, electrical motors, dimmers, disconnects or sound
and project equipment.
7.
Forklift (for installation of electrical headers and/ or light boxes).
8.
Edlen is responsible for the labor to install all video monitors,
plasmas, LCD/LED monitors.
Lighting used as spot or flood lights.
9.
Assembly and hanging of all static lighting and truss.
4.
POWER DISTRIBUTION - PLEASE PROVIDE THE FOLLOWING INFORMATION
1. Floor Plan layout of your booth space:
A. Floor plans must include exact outlet locations with dimensions or be to scale.
B. Floor plans must reflect booth orientation. Please note surrounding booth or aisle numbers.
C. Power comes from the floor. Identify a main power location we can deliver the power to. Power is distributed from that point.
The Following Illustration is an Example: 20x30 Island Booth
Aisle 500
4’
5’
X
EXAMPLE ONLY
Main Distribution Point
Center of booth
EXAMPLE ONLY
1-5A
X
2-20A
1-5A
X
EXAMPLE ONLY
Aisle 700
5’
4’
2. Date you will begin building your booth _______________________________________ Estimated time _______________________
3. Show Site Contact with authority to make additions or changes to your order
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
Contact Cell # ____________________________________________________________
4. Credit card information must be on file before any labor begins in your booth space. Please provide this information on your method
of payment form.
PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 10/07/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave , Las Vegas, NV, 89119
Ph: (702) 385-6911 Fax: (702) 385-1810
[email protected]
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a firstcome first-serve basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm
that booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available,
a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for
installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
Straight time …………………………………………………………………………………… 115.00 per hour
Monday-Friday 8:00am - 5:00pm, excluding holidays
Overtime ………………………………………………………………………………………… 230.00 per hour
Monday-Friday 5:00pm - 8:00am, all day Saturday, Sunday & Holidays
LIFT RATES
Lift
227.00 per hour
Lift charges will apply to for all overhead work such as; light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator. Call for a quote.
LABOR REQUIRMENTS (Please complete all the sections below)
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day
Monday
Date
1/5
# Men
4
Time
8:00 am
Work required Assemble & hang truss/lights
Day
Tuesday
Date
1/6
# Men
1
Time
12:30pm
Work required Wire electric sign
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
SHOW SITE SUPERVISOR
Contact Name:
Company:
Cell Number:
Email address:
PLEASE PROVIDE CREDIT CARD INFORMATION
ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed.
Advance Payment Deadline Date: 10/07/14
METHOD OF PAYMENT FORM
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave, Las Vegas, NV, 89119
Phone: (702) 385-6911 Fax: (702) 385-1810
[email protected]
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
EVENT #: 104001LV
EXHIBITOR INFORMATION
COMPANY NAME:
PHONE:
ADDRESS:
FAX:
CITY:
ST:
ZIP:
COUNTRY:
CELL:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also
accepts American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK
BANK WIRE TRANSFER INFORMATION *
Please make check payable to: Edlen Electrical. All foreign
checks must be drawn on U.S. Banks only. For those booths
that require labor a credit card must be on file. Please
reference the Event # listed above on your remittance.
Bank transfer to Bank of America
Wire Transfer:
ABA#: 026009593
Acct: 33855214
International Wire Transfer:
Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD
ACH ELECTRONIC PAYMENT TRANSFER
For your convenience, we will use this authorization to charge
any remaining balances on your account prior to event closing.
A copy of final charges will be sent to the email address
provided in the payment information section.
Bank of America ABA# 125000024
Acct: 33855214
6900 Westcliff Drive, Las Vegas, NV 89145
Phone: 888.852.5000 Ext 6007
VISA
MASTER CARD
AMX
Please note the financial institution MUST be based in the US. In
order to avoid a transfer fee, you must notify the financial institution
that you wish to make an ACH electronic payment transfer.
DISCOVER
CHECK AND CREDIT CARD INFORMATION
CHECK #
CREDIT CARD NUMBER:
EXP DATE:
CARD HOLDER SIGN:
PRINT NAME:
EMAIL ADDRESS:
THIRD PARTY:
YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS:
CITY:
By signing and placing this order, I accept all payment
policies and the terms and conditions outlined on all
service order forms completed.
ST:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
PLEASE
SIGN
LIGHTING
AUTHORIZED SIGNATURE
PRINT NAME
DATE
TOTAL DUE
ZIP:
Advance Order Deadline Date: 10/07/14 E
PLUMBING ORDER FORM
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave, Las Vegas, NV, 89119
Ph: (702) 385-6911 Fax: (702) 385-1810
[email protected]
M
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
EVENT #: 104001LV
FOR YOUR CONVENIENCE PLACE YOUR ORDER ON-LINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
UTILITY SERVICES
LABOR REQUIREMENTS
COMPRESSED AIR: 90-100 LBS. Psi
There is a minimum labor charge of 1
hour for delivery and 1/2 hour for
removal of each air, water and drain
outlet.
ADDITIONAL
CONNECTIONS
If you have more than one machine or
multiple connections on a machine
order an additional connection for
each machine or connection within 20
feet of the outlet ordered. Otherwise
you must order another outlet.
Advance
Regular
Air Outlet
420.00
630.00
Additional Connections within 20’ of Outlet
202.50
303.75
8.10/cfm
12.15/cfm
CFM requirements (There is a 5 CFM min. charge per outlet)
Remember to order CFM with air services.
Total
Connection size see # 9 on back of form.
WATER LINES (Edlen is not responsible for sediment or the color or taste of the water.)
Water Outlet
420.00
630.00
Additional Connections within 20’ of Outlet
202.50
303.75
Drain Outlet
420.00
630.00
Additional Connections within 20’ of Outlet
202.50
303.75
# of connections required: _______ Size of connection: _______
OUTLET
DISTRIBUTION
Outlets are delivered to the rear of
inline and peninsula booths and to
one location in island booths.
Ramping or laying of lines on floor in
booth or spotting from the ceiling will
be done on a time and material basis.
Lift charges will apply for overhead
drops or distribution.
SERVICE CONNECTIONS
PSI required: ___________ GPM Required: ____________
DRAIN LINES
Number of connections required: _______ Size of connection required: ________
FILL & DRAIN LABOR (Edlen is not responsible for sediment or the color of water)
All service connections are to be
made by Edlen plumbers. Material
charges may apply.
AIR LINE
RESPONSIBILITIES
Edlen is not responsible for moisture,
oil or water in air lines, or loss of flow
or drop or increase in pressure in line
to equipment. Exhibitor should supply
their own filters, driers or other
equipment
as
needed.
No
compressors are allowed other than
those supplied by Edlen unless they
are a fixed part of your machine. If 24
hour air is needed please call for a
quote.
WATER PRESSURE
Pressure may vary. No guarantee
can be made to minimum or
maximum pressures. If pressure is
critical the exhibitor should arrange to
have a pressure regulator valve or
pump installed.
Edlen is not
responsible for sediment, color or
taste of water.
1 – 50 Gallons
121.50
182.25
51 – 200 Gallons
324.00
486.00
201 – 500 Gallons
405.00
607.50
40.50
60.75
Each additional 100 Gallons up to 1,000 Gallons
LABOR/LIFT (Labor is required for delivery and removal of air, water & drain outlets)
ST (Monday-Friday 8:00 PM – 5:00 PM (except holidays)
OT (Mon - Fri 5:00 PM – 8:00 AM (all day Sat, Sun, & Holidays)
162.00
LIFT (Only required if outlets are dropped from overhead)
210.00
When do you move in? When do you move out? Take this into consideration when pre-paying estimated labor cost
for the delivery and removal of air, water and drain outlets.
GAS & MISC. REQUIREMENTS (Call for a Quote)
$
$
TOTAL PAYMENT
WASTE WATER
If waste water from your drain
contains
hazardous
materials,
chemicals or metals, Edlen cannot
drain it.
81.00
PRINT NAME:
AUTHORIZED SIGNATURE:
DATE:
TERMS & CONDITIONS
I agree in placing this order that I
have accepted Edlen’s payment
policy and the terms and conditions of
contract.
EMAIL:
PHONE:
The “Method of Payment” form must be completed and returned with this order form
TERMS, CONDITIONS & REGULATIONS
1.
Order (with payment) must be received a minimum of 21 days prior to the scheduled event opening for advanced payment rates.
Orders received without payment will not guarantee advance rates. Orders received less than 21 days prior to scheduled event
opening will be charged the regular rate.
2.
In the event that totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections. Exhibitors will be
notified by email or fax of any corrections made. This includes adding the required minimum CFM charges when applicable and
labor charges.
3.
All outlets will be installed on the floor at the back wall of in-line and peninsula booths. All services ordered for island booths will
be dropped to one location in the booth. Edlen will make every attempt to deliver these services to a location convenient to the
exhibitor.
4.
Distribution of services throughout the booth space, whether under the carpet, above the carpet or overhead is done on a time
and material basis. Lift charges may also apply for overhead distribution.
5.
Additional footage charges apply when an exhibitor requires services to be dropped from overhead when services originate on
the floor or columns.
6.
The CFM requirements (Cubic Feet per Minute) determine the volume of air required to properly operate exhibitors equipment.
CFM is a labor charge for sizing and installation of the service infrastructure.
7.
In some instances a pump is required to drain services out of an exhibitor’s booth. When this occurs, time & material charges
apply. Exhibitors are encouraged to contact Edlen to discuss any potential additional costs.
8.
Edlen plumbers make all service connections. Special equipment requiring company engineering or technicians for assembly,
servicing, preparatory work and operation may be executed without Edlen plumbers.
9.
Service outlet size is determined by the volume required. Air line size is dictated by the CFM requirements. Standard air lines
terminate with a 1/2” female iron pipe valve.
10.
Compressed Air is supplied during show hours only. If compressed air is required for non-show hours call for a quote.
11.
Wall, column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors.
12.
Unless otherwise directed, Edlen personnel are authorized to cut floor coverings to permit installing service(s) ordered.
13.
Pressure for Water Services may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the
exhibitor should arrange to have a pressure regulator valve installed.
14.
Natural Gas “when available” is not regulated by Edlen and is at the facility pressure (4oz.). Call for price quote when available.
15.
Gas & Cylinders: When available 1025 - 1030 BTU per cubic foot at 7’ water column pressure.
unused cylinders.
16.
All equipment using water must have inlet and outlet properly tagged.
17.
All equipment must comply with state and local codes.
18.
Edlen will not be responsible for moisture or water in air lines. Exhibitors should supply their own filter or other equipment to
handle moisture or water.
19.
For gas cylinders or any other special requirements call Edlen for a quote at the number on the front of the form. Delivery
charges will apply to any specialty equipment delivered and removed from the exhibitor booths.
20.
Edlen must have 30 days notice in order to supply special regulators, strainers, traps, etc..
21.
Claims will not be considered or adjustments made unless filed by the exhibitor in writing prior to close of the event, no
exceptions.
22.
Credit will not be given for outlets installed or connections made and not used.
23.
Payment in full for all plumbing services provided must be made in full prior to close of the event.
24.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or
foreclosure, or otherwise, exhibitor will pay Edlen its attorney fees or applicable agency fees.
25.
A service charge of $25.00 will be assessed for all returned checks or declined credit cards.
26.
A service charge of 1.5% per month on any unpaid balances will be made starting 10 days after date of invoice.
Credit will not be provided on
POWER TO OPERATE ANY PLUMBING APPARATUS IS NOT INCLUDED.
ALL ELECTRICAL REQUIREMENTS MUST BE ORDERED ON THE ELECTRICAL FORM
For Further Information please visit our web site at www.edlen.com
Or call the number on the front of this form.
LIGHTING ORDER FORM
E
Advance Payment Deadline Date: 10/07/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
6705 S. Eastern Ave., Las Vegas, NV 89119
Ph: (702) 385-6911 Fax: (702) 385-1810
[email protected]
M
BTH #
EVENT:
SOLAR POWER INTERNATIONAL 2014
FACILITY:
LAS VEGAS CONVENTION CENTER
DATES:
OCTOBER 21-23, 2014
EVENT#: 104001LV
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
OVERHEAD LIGHTING
(Does not include labor or lift time to install or remove)



Ceiling mounted fixture
Light up booth signage
Focus on booth product


Call for a quote for labor & lift cost
Narrow or wide beam
Color Gels available
QTY
1000 WATT OVERHEAD LIGHT
ADVANCE
PRICE
REGULAR
PRICE
682.00
1023.00
ST LABOR (Install and/or remove fixture)
N/A
N/A
OT LABOR (Install and/or remove fixture)
N/A
N/A
LIFT (Install and remove fixture)
TRACK LIGHTING
TOTAL
COST
N/A
(Track & fixture includes power and 1 hour labor for install and removal)



50 Watt MR 16 Fixtures
Adjustable fixtures
Low heat



Beam spread 23-26°
High intensity, output lights
Color consistency for jewelry & art
QTY
ADVANCE
REGULAR
4’ TRACK WITH 2 FIXTURES
160.00
240.00
4’ TRACK WITH 3 FIXTURES
200.00
300.00
4’ TRACK WITH 4 FIXTURES
240.00
360.00
42.00
63.00
ADDITIONAL MR16 LIGHT FIXTURES
TOTAL
IMPORTANT! Cross bars and stanchions to mount track must be ordered through the decorator.
ARM & POLE LIGHTS (Lights include power and 1 hour labor for install and removal)


Arm lights must be
mounted to hard wall
structure
Pole lights are placed at
side rail or rear of booth

Additional labor and material charges will
apply for installation of pole lights in any
other location than at the side rail or rear of
inline booths
QTY
ADVANCE
REGULAR
ARM LIGHT
125.00
188.00
8 FOOT POLE LIGHT WITH 1 FIXTURE
125.00
188.00
8 FOOT POLE LIGHT WITH 2 FIXTURES
165.00
248.00
TOTAL
PLACE TOTAL HERE
PRINT NAME:
AUTHORIZED SIGNATURE:
EMAIL:
DATE:
PHONE:
TERMS & CONDITIONS: I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of contract.
The “Method of Payment” form must be completed and returned with this order form.
TERMS & CONDITIONS
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the
deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will
not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy
of a check are not considered valid forms of payment for securing advanced rate.
2.
In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount.
Exhibitors will be notified by email or fax of any such corrections.
3.
Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.
4.
Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth
space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
A
minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the
total time of installation.
8.
In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply.
Please contact our local office to discuss any additional charges.
9.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
11.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
12.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
13.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle,
horsepower, etc., required for operation.
15.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is
not received.
17.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
18.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
X
308
Aisle # ____
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
302
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM
OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
Advanced Convention Services
Internet/Network Order Form
Phone: 855-519-2624 — Fax: 702-920-8255
ORDER ON-LINE: www.tradeshows.coxhn.net or EMAIL: [email protected]
Version 6: 09.26.13 Page 1 of 3
Event Name:
Company Name:
Event Start Date:
/
Event End Date:
/
/
Billing Name:
/
Billing Address:
Booth/Room #:
Billing Address:
On-Site Contact:
City:State:Zip:
Cell #:
Country:
Email Address:
Phone #:
Cox Business has a full list of products beyond these internet drop services listed below. Please contact us to discuss any additional needs you may have.
*Advanced pricing – Ordering and payment must be received 21 days prior to the listed event date. On-site orders are subject to a 15% Expedite Fee.
DATA Services
Quantity
Advanced*
Standard
$595.00
$745.00
$795.00
$995.00
$1,195.00
$1,495.00
$1,195.00
$1,495.00
$3,200.00
$3,500.00
$5,500.00
$6,100.00
$12,800.00
$14,300.00
Call for pricing
Call for pricing
Total
Shared Bandwidth DATA Services (Exhibitors)
Business Starter: Up to 1.5 Mbps
Single drop with 1 private (NAT) IP address. Order up to 3 total IP addresses.
Business Select: Up to 5 Mbps
Single drop with 1 private (NAT) IP address. Order up to 10 total IP addresses.
Business Professional: Up to 10 Mbps
Single drop with 1 private (NAT) IP address. Order up to 20 total IP addresses.
Dedicated Bandwidth Services
Business Express: Shared Bandwidth
Single drop with 1 public IP address. No additional IP addresses allowed.
Business Starter Plus: 1.5 Mbps
Single drop with 3 public IP addresses. No additional IP addresses allowed.
Business Select Plus: 5 Mbps
Single drop with 3 public IP addresses. Order up to 10 total IP addresses.
Business Professional Plus: 10 Mbps
Single drop with 3 public IP addresses. Order up to 20 total IP addresses.
High Capacity Internet speeds from 10Mbps to 10Gbps are available
Additional Products and Services
Advanced*
Standard
Patch cables – Ethernet Cat 5 Cable
Quantity
$60.00 each
$80.00 each
Switch rental – Up to 24 port (10/100 unmanaged)
$190.00 each
$220.00 each
Additional Public IP address
$150.00 each
$164.00 each
Additional Private (NAT) IP address
$150.00 each
$164.00 each
N/A
$75.00/hour
Labor/Floor work
Total
Sub-Total
Taxes (Taxes on patch cables and switch rental – 4.6%State Tax;
3.5% County Tax.Note: taxes are subject to change from time to time.)
Grand Total
Internal Use
Customer Acceptance of Terms and Conditions.
Customer — Print Authorized Name
Customer — Authorized Signature
Date
Cox Business — Print Authorized Name
Cox Business — Authorized Signature
Date
Payment Type: Please select one. Credit card payments appear as “Cox Communications” on monthly statements.
Check
Payable to: Cox Business (Checks must be received at least 20 days prior to the first day of the event.)
Mail to: ATTN: Advanced Convention Services (LVCC), Cox Business, 1700 Vegas Drive, Las Vegas, NV 89106
By signing this Agreement, Customer agrees that Cox Business may store Customer’s credit card information and Customer hereby authorizes Cox Business
to use Customer’s credit card information for future orders which are signed by an authorized representative of Customer.
Credit
Card:
AMEX
MC
Card Holder Name (print)
VISA
Credit Card #:
Ex. Date:
Card Holder Name (signature)
Security
Code:
(3-4 digits)
Booth Diagram Information - Internet
Please indicate on the grid, the location of your Internet drop(s).
Adjacent Booth
Adjacent Booth
Adjacent Booth
Adjacent Booth
Version 6: 09.26.13 Page 2 of 3
TERMS AND CONDITIONS OF SERVICE
1.Service and Installation Cox Communications Las Vegas, Inc. d/b/a Cox Business (“Cox”), shall provide Customer with certain services (“Services”) and equipment
(“Equipment”) as described on the first page for the use of Customer and Customer’s agents, independent contractors and guests attending or participating
in an event hosted by Customer (“Customer’s Guest”). Customer understands that Cox is the exclusive provider of all Voice, Data and Video services at the Las
Vegas Convention Center and Cashman Center (collectively, the “Facility”). Customer shall be responsible for the acts of Customer’s Guests in connection with
the Services as if such acts were performed by Customer. Except to the extent caused by Cox, a Cox agent or subcontractor, Customer shall be responsible for
damage to any Equipment provided hereunder. Neither Customer nor any Customer Guest may use the Services in any manner that interferes with or impairs
any Cox network, whether wired or wireless, Equipment or facilities. The Equipment may be used only for the purpose of receiving the Services. For Cox Internet
services, bandwidth speed options may vary. Customer acknowledges and agrees that Customer and Customer’s Guests may not always receive or obtain optimal
bandwidth speeds and Cox network management needs may require Cox to modify upstream and downstream speeds.
2. Service Date and Term This Agreement shall be effective upon execution by the parties. Services shall be provided beginning on the Event Start Date and ending
on the Event End Date, as described on the first page of this Agreement. Cox shall use reasonable efforts to make the Services available by the Event Start Date;
provided, however, that Cox shall not be liable for any damages whatsoever resulting from delays in meeting any service dates due to delays beyond its reasonable
control.
3. Customer Responsibilities Customer shall ensure that Customer and Customer’s Guests use the Services in compliance with all applicable laws and ordinances,
as well as applicable leases and other contractual agreements between Customer and third parties. If Customer is purchasing access codes enabling Customer or
Customer’s Guests to access the Internet, such individuals will be required to agree to the terms of a Cox end user license agreement before accessing the Internet.
If Customer is purchasing bandwidth and itself controlling access to the Internet, Customer agrees to require all invididuals accessing the Internet to agree to the
terms of an end user license agreement reasonably acceptable to Cox. Customer is responsible for ensuring that all Customer and Customer Guest equipment is
compatible for the Services selected and with the Cox network.
4. Equipment Unless otherwise provided herein, Customer agrees that Cox shall retain all rights, title and interest to facilities and Equipment installed by Cox
hereunder and that Customer shall not create or permit to be created any liens or encumbrances on such Equipment. Cox shall install Equipment necessary to
furnish the Services to Customer. Customer shall not modify or relocate Equipment installed by Cox without the prior written consent of Cox. Customer shall not
permit tampering, altering or repair of the Equipment by any person other than Cox’s authorized personnel. For Cox-owned Equipment, Customer shall, at the
expiration or termination of this Agreement, return the Equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event
the Equipment is not returned to Cox in good condition, Customer shall be responsible for the value of such Equipment as provided on the first page of this
Agreement, or if no such value is provided, for the replacement cost of such Equipment. Cox shall repair any Equipment owned by Cox at no charge to Customer
provided that damage is not due to the negligence or intentional misconduct of Customer. If additional equipment not listed on the first page of this Agreement,
including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by Customer to use the Services, Customer shall be
responsible for such equipment.
5. Resale of Service Neither Customer not any Customer may resell any portion of the Services to any other party.
6. Default If Customer or any Customer fails to comply with any material provision of this Agreement, including, but not limited to failure to make payment as
specified, then Cox, at its sole option, may elect to pursue one or more of the following courses of action upon proper notice to Customer as required byapplicable
law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or any part of Services, and/or (iii)
pursue any other remedies, including reasonable attorneys’ fees, as may be provided at law or in equity, including the applicable termination liabilities.
7. Termination Cox reserves the right to require Customer to pay an early termination fee equal to Cox’s costs if Customer cancels an order after the order is placed,
but before the installation date. No refunds will be provided to orders which are cancelled after they have been installed. Wireless devices not authorized by Cox
are prohibited. Use of any device that interferes with Cox’s network is prohibited. If there is signal interference, Cox may terminate this Agreement if Cox cannot
resolve the interference by using commercially reasonable efforts. If Cox loses its right to sell Services at the Facility, Cox may assign this Agreement to a third party
or terminate this Agreement by providing written notice to Customer and by refunding all prepaid amounts to Customer.
8 LIMITATION OF LIABILITY. COX SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL COX BE
RESPONSIBLE FOR FAILURE OR ERRORS IN SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE CAUSE. COX SHALL NOT
BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED
BY THE NEGLIGENCE OF COX. UNDER NO CIRCUMSTANCES WILL COX BE LIABLE FOR ANY INDIRECT, INCIDENTIAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL
DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS AGREEMENT. COX’S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL
BE THE LESSER OF $5,000.00 OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER.
9. Assignment Customer may not assign, in whole or in part, this Agreement without the prior written consent of Cox, which consent may be withheld in Cox’s
discretion. Cox may assign this Agreement and Service may be provided by one or more legally authorized Cox affiliates.
10.WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR
BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, RELATING
TO THE SERVICES. SERVICES PROVIDED ARE A BEST EFFORTS SERVICE AND COX DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE
SHALL BE ERROR-FREE OR WITHOUT INTERRUPTION. COX MAKES NO WARRANTY AS TO TRANSMISSION OR UPSTREAM OR DOWNSTREAM SPEEDS OF THE
NETWORK.
11. INDEMNITY Customer shall indemnify and hold Cox and its respective affiliates, subcontractors, employees and agents harmless (including payment of
reasonable attorney’s fees) from and against any claims, actions or demands relating to or arising out of Customer’s or a Customer’s use of the Service including
without limitation (i) any content or software displayed, distributed or otherwise disseminated by Customer, its employees, or Customers or (ii) any malicious act or
act in violation of any laws committed by Customer, its employees or Customers.
12. Viruses, Content, Customer Information Software or content obtained from the use of Service may contain viruses or other harmful features and Customer is
solely responsible for protecting Customer and Customer’s guests’ networks, equipment and software through the use of firewalls, anti-virus, and other security
devices. Through the use of the Service, Customer may obtain or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible
for its access to such content. Cox may disclose Customer information to law enforcement or to any Cox affiliate. Cox may delete any Internet traffic or e-mail that
contains a virus. If Customer operates a wireless local access network in connection with the Services, Customer is solely responsible for the security of its network.
13 Public Performance If Customer engages in a public performance of any copyrighted material through use of the Services provided under this Agreement, the
Customer, and not Cox, shall be responsible for obtaining any public performing licenses. Any Video Service that Cox provides under this Agreement does not
include a public performance license.
14. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall be subject to modification to comply with all applicable laws,
regulations, court rulings, and administrative orders, as amended. In no event shall either party have any claim against the other for failure of performance if such
failure is caused by acts of God, natural disasters including fire, flood, or winds, civil or military action, including riots, civil insurrections or acts of terrorists or the
taking of property by condemnation.
15. Miscellaneous This Agreement constitutes the entire agreement between Cox and Customer for the Services and equipment provided herein. The invalidity
or unenforceability of any term or condition of this Agreement shall not affect the validity or enforceability of any other provision. Except as provided herein,
this Agreement may be modified, waived or amended only by a written amendment signed by both parties. The rights and obligations of the parties under this
Agreement shall be governed by the laws of the State of Nevada. The failure by either party to exercise one or more rights provided in this Agreement shall not be
deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by personal
delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage
and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the parties at the addresses on the first page of
this Agreement, or as specified by subsequent written notice delivered by the party whose address has changed. Any provision that should by its nature survive the
termination or expiration of this Agreement shall survive such termination or expiration. Cox network management needs may require Cox to modify upstream and
downstream speeds. Use of the data, Internet, web conferencing/web hosting Services is subject to the “AUP” at http://ww2.cox.com/aboutus/policies/businesspolicies.cox. Certain Services are regulated by the FCC and the Nevada Public Utility Commission and subject to the “Nevada Service Guide”at http://ww2.cox.
com/business/voice/regulatory.cox. The “General Terms” posted at http://ww2.cox.com/aboutus/policies/business-general-terms.cox, the AUP and the Nevada
Service Guide are incorporated herein by reference. Cox, in its sole discretion, may modify, supplement or delete any portion of the General Terms, the AUP or the
Nevada Service Guide from time to time, without additional notice to Customer, and any such changes will be effective upon Cox publishing such changes on the
applicable website listed above. BY EXECUTING THIS AGREEMENT AND/OR USING OR PAYING FOR THE SERVICES, CUSTOMER ACKNOWLEDGES THAT IT HAS
READ, UNDERSTOOD, AND AGREED TO BE BOUND BY THE GENERAL TERMS, the AUP and the Nevada Service Guide. If applicable to the Service, Customer shall
pay sales, use, gross receipts, and excise taxes, access fees and all other fees, universal service fund assessments, 911 fees, franchise fees, bypass or other local,
state and Federal taxes or charges, and deposits, imposed on the use of the Services. All orders are subject to approval of Cox.
Version 6: 09.26.13 Page 3 of 3
V-1
Audio Visual and Computer Rental Order Form
RETURN TO: Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
Contact us Online: www.ges.com/chat Phone: 800.475.2098 or 702.515.5970 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Discount Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
COMPANY NAME
EMAIL ADDRESS
ITEM#
BOOTH NUMBER
DISCOUNT
RATE
DESCRIPTION
REGULAR
RATE
RATE
X QTY
= TOTAL
Large LED and LCD Displays - Include Desk Stand
700855
32" LCD Display (16:9) -Includes Speakers
$ 395.00
$ 593.00
$
$
700854
40" LCD Display (16:9) -Includes Speakers
$ 595.00
$ 893.00
$
$
700853
46" LCD Display (16:9) -Includes Speakers
$ 745.00 $ 1,120.00
$
$
700852
55" LED Display (16:9) -Includes Speakers
$ 1,045.00 $ 1,570.00
$
$
700851
65" LED or Plasma Display (16:9) -Includes Speakers
$ 1,595.00 $ 2,390.00
700857
72" Dual Post Stand for 32" & Larger being used with Rental Display
700858
72" Dual Post Stand for 32" & Larger with client's own display & mount
700850
80" LED Display (16:9) -Includes Speakers
700860
Accessory Shelf for Dual Post Stand to hold VCR, DVD, Laptop etc.
$ 25.00
$ 37.50
700859
Spandex Wrap for Dual Post Floor Stand
$ 35.00
700856
Wall Mount Bracket for 32-65" Display
$ 25.00
$
$
$ 95.00
$ 143.00
$
$
$ 175.00
$ 263.00
$
$
$ 1,995.00 $ 2,990.00
$
$
$
$
$ 52.50
$
$
$ 37.50
$
$
Touch Screen LCD Displays
700828
32" LCD Touch Screen Display
$ 625.00
$ 938.00
$
$
700827
42" LCD Touch Screen Display
$ 995.00 $ 1,490.00
$
$
700826
46" LCD Touch Screen Display
$ 1,195.00 $ 1,790.00
$
$
Table Top LCD Displays
700831
19" LCD Display (4:3)
$ 95.00
$ 143.00
$
$
700830
24" LCD Display (16:9)
$ 150.00
$ 225.00
$
$
700833
72" Single Post Stand for 19-24" LCD Monitors being used with SSR Display
$ 95.00
$ 143.00
$
$
700834
72" Single Post Stand for 19-24" LCD Monitors w/ client's own display & mount
$ 175.00
$ 263.00
$
$
700832
Wall Mount Bracket for 19-24" LCDs
$ 25.00
$ 37.50
$
$
HP TOUCHSMART All-In-One - Win Vista 64Bit Business Edition
700824
Core 2 Duo 2.16Hz, 4GB RAM, 500GB HD, 22" Touchscreen LCD
$ 325.00
$ 488.00
$
$
700825
QuadCore i7 3.4Ghz 8GB Ram 1TB 23" Touchscreen LCD (Win 7 Pro)
$ 425.00
$ 638.00
$
$
700821
Desktop - Quadcore i7 2.93GHz, 8GB RAM, 1TB Hard Drive, 17" LCD
$ 230.00
$ 345.00
$
$
700820
Desktop -C2D 2.4GHz, 2GB RAM, 160GB HD, DVD-CDRW, NIC, 17" LCD
$ 185.00
$ 278.00
$
$
700822
Laptop - C2D 2.0, 4GB RAM, 120GB Hard Drive, DVD-RW
$ 185.00
$ 278.00
$
$
700823
Laptop - QuadCore i7 2.2GHz, 8GB RAM, 500GB Hard Drive
$ 295.00
$ 443.00
$
$
700839
Apple 15.4" MacBook Pro Core 2 Duo 2.16GHz 2GB 100GB DVDRW
$ 295.00
$ 443.00
$
$
700838
Apple 15.4" MacBook Pro QuadCore i7 2.4 GHz 8GB 750GB
$ 245.00
$ 368.00
$
$
700840
Apple 15.4" MacBook Pro i7 Quadcore 2.4 GHz 2GB 160GB Super Drive
$ 395.00
$ 593.00
$
$
700835
Apple 20" IMAC Intel Core 2 Duo 2.0GHz 4GB 250GB DVDRW
$ 325.00
$ 488.00
$
$
700836
Apple 24" IMAC Intel Core 2 Duo 2.4GHz 4GB 250GB DVDRW
$ 395.00
$ 593.00
$
$
700837
Apple 27" IMAC Intel Core i5 Quad 3.1ghz 8GB 1TB DVDRW
$ 350.00
$ 525.00
$
$
PC Desktops and Laptops
042511
Apple Equipment
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
011600630
V-1
Audio Visual and Computer Rental Order Form
RETURN TO: Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
Contact us Online: www.ges.com/chat Phone: 800.475.2098 or 702.515.5970 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Discount Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
Video Walls (Call for rates on other configurations)
700845
2X2 Seamless 42" Plasma Video Wall -Includes Floor Stand or Wall Mounts
$ 6,250.00 $ 9,380.00
$
$
700847
2X2 Seamless 46" LCD Video Wall -Includes Floor Stand or Wall Mounts
$ 7,500.00
11,250
$
$
700846
3X3 Seamless 42" Plasma Video Wall -Includes Floor Stand or Wall Mounts
14,065
21,100
$
$
700848
3X3 Seamless 46" LCD Video Wall -Includes Floor Stand or Wall Mounts
16,875
25,310
$
$
700863
Apple iPad Accessory -Kiosk
$ 225.00
$ 338.00
$
$
700862
Apple iPad Accessory -Locking Table Top Stand
$ 35.00
$ 52.50
$
$
700861
Apple iPad3 WiFi 64GB
$ 150.00
$ 225.00
$
$
700865
Backdrop Graphic for iPad Kiosk
$ 350.00
$ 525.00
$
$
700864
Banner for iPad Kiosk
$ 180.00
$ 270.00
$
$
Apple iPads
Audio Visual Equipment
700813
(2) 140 Watt JBL Speakers w/ stands & mixer
$ 150.00
$ 225.00
$
$
700802
3000 Lumen Projector
$ 290.00
$ 435.00
$
$
700803
5000 Lumen Projector
$ 395.00
$ 593.00
$
$
700810
6' x 6' Tripod Projection Screen
$ 150.00
$ 225.00
$
$
700811
7.5' x 10' FastFold Screen
$ 290.00
$ 435.00
$
$
700801
Bluray Player
$ 150.00
$ 225.00
$
$
700805
Booth Sound System Includes: 2 Speakers w/Stands, Mixer & Wireless Mic
$ 395.00
$ 593.00
$
$
700800
DVD Player
$ 85.00
$ 128.00
$
$
700812
JBL Pro 140 Watt Powered Speaker with Stand
$ 85.00
$ 128.00
$
$
700814
Wireless Mic Kit -(1) Lav, (1) HH, (1) Receiver
$ 290.00
$ 435.00
$
$
$ 895.00 $ 1,340.00
$
$
$ 1,750.00 $ 2,630.00
$
$
$ 563.00
$
$
Charging Stations
700841
15" Charging Kiosk
700842
40" Touchscreen Charging Station
700843
Graphics for Charging Station
$ 375.00
Office Equipment
700818
30 PPM Color Copier
$ 895.00 $ 1,340.00
$
$
700817
45 PPM Black & White Copier
$ 695.00 $ 1,040.00
$
$
700815
HP Black & White Laser Printer
$ 175.00
$ 263.00
$
$
700816
HP Color Laser Printer
$ 365.00
$ 548.00
$
Electrical labor and outlets are not included, please order separately.
B. Handling Charges 25% ($125.00 minimum)
Please include Booth Layout form (H-3) for placement of items.
C. Subtotal
$
$
A+B =C
A. Total Payment Enclosed
Orders over $3,000 require a custom labor quote. Please call
800.475.2098
$
$
Authorized Signature - Please Sign:
X
AUTHORIZED NAME - PLEASE PRINT
DATE
022513
Cancellation Policy: Items cancelled will be charged 50% of original price
after move-in begins and 100% of original price after installation.
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
011600630
V-2
Audio Visual Labor Order Form
RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO:
Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Discount Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
SHOWSITE CONTACT
SHOWSITE CONTACT PHONE #
DATE/TIME OF ARRIVAL
CONTACT'S HOTEL (OPTIONAL)
PLEASE COMPLETE THIS FORM FOR ALL AUDIO VISUAL LABOR NEEDED.
Important Information & Rates
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM starting times will be dispatched to booth
space. Confirm labor and equipment by 2:30 PM the day before date requested. Please have an authorized representative in booth to supervise the work to be done and sign the
work order upon completion. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor fails to
use the workers and equipment at the time confirmed, a one (1) hour “Not Ready” charge per worker and equipment will apply.
The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker. Exhibitors requiring electrical labor will
automatically be charged a dismantle fee. Dismantle labor is charged at 50% of installation labor based on show close/move-out days/time, and does not need to be scheduled.
Overtime rates may apply. Gratuities in any form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of
integrity from all employees. Please call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior. All rates are subject to change if
necessitated by increased labor and material costs.
LABOR RATES ARE AS FOLLOWS:
Worker Per Hour
Discount
Audio Visual, ST
Code: 705015
$ 88.00
Audio Visual, OT
Code: 705015
$ 125.50
Regular
$ 110.00
$ 156.75
Show Site
$ 132.00
$ 188.00
Straight Time:
Overtime:
Monday through Friday from 8:00 AM to 5:00 PM
All other times Monday through Friday. All day Saturday, Sunday
& Holidays.
Discount Rate: Rate applies to orders placed on or before the above Discount
Deadline Date.
Regular Rate: Rate applies to orders placed after the above Discount Deadline
Date, but before the first day of exhibitor move-in.
Show Site Rate: Rate applies to orders placed at show site
Please Indicate Service
BOOTH WORK -
Please indicate type of work to be performed
Hang Plasma*: Size__________
Qty____
Other_________________________
Hook-up equipment**
_____
*Plasmas 37" and larger require 2 workers.
Hang lights
**Required for all 208v or higher voltage services, electrical motors or disconnects.
Connection of total combined wattage within booth space exceeding 20 amps will
require electrical booth work labor.
Is there more than one (1) drop location?
Yes
No
Please include H-3: Booth Layout Form, or provide your own detailed drawing,
for placement of main drop locations (MDL), outlets and fixtures. Regular rates
will be applied, regardless of when the order was received, if either is not
provided with your labor order.
All booths requiring Audio Visual labor must send a booth floor plan to [email protected]. They can
also be faxed to 702.294.8687. Please write your booth number, show name and email address on the fax. To
receive the discount rate on outlets and labor, the Booth Layout form or a scaled plan in CAD or PDF format
must include main drop location, additional drop locations, electrical distribution of outlets with a minimum of
5amps at each location, orientation, fixtures, and all 1000 watt overhead focus points must be attached to this
form, as well as, a form of payment or emailed to [email protected].
All floorplans are reviewed prior to show site to circuit a hall print for installation of power. A fee of $50.00 will
be billed for this time.
Exhibitor is responsible for providing surge protectors for their Goods. GES is not responsible
for loss or damage resulting from power surges. Furthermore, GES' liability for any and all
loss or damage is limited to the value of the cost of electrical services provided or depreciated
value of Goods, whichever is less.
Place Order Here
SCHEDULE
DATE(S)
SCHEDULE
START TIME
Floor Work (FW): Do Not Proceed: power distribution (Item# 705060)
SCHEDULE
END TIME
TOTAL # OF
HOURS
X
TOTAL # OF
ELECTRICIAN
X
LABOR
RATE
=
TOTAL
Please attach your own labor schedule if additional space is required.
AM
PM
AM
PM
AM
PM
AM
PM
Booth Work (BW): Labor must be scheduled for each day that labor is required (Item# 705061)
AM
PM
AM
PM
AM
PM
AM
PM
A.
I agree in placing this order that I have accepted GES payment Policy and GES Terms &
Conditions of Contract.
Authorized Signature - Please Sign:
X
AUTHORIZED NAME - PLEASE PRINT
Payment Enclosed
$
DATE
112613
Please estimate the number of workers and hours per worker needed for installation. Invoice will be calculated according to actual hours worked, relative to the original order and based upon the date received.
Additional labor required will be calculated and invoiced at the show site rate.
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
011600630
G-2
Payment and Credit Card Charge Authorization
Credit Card Authorization:
Check Payments:
Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
Global Experience Specialists, Inc. (GES) • Bank of America P.O. Box 96174, Chicago, IL 60693
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
MANDATORY
FORM*
Discount Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
COMPANY NAME
EMAIL ADDRESS
STREET ADDRESS
CITY
PHONE
FAX
BOOTH NUMBER
STATE
Payment for Services — GES requires payment in full at the time services are ordered.
Further, GES requires that you provide a credit card authorization with your initial order.
For your convenience, we will use this authorization to charge your account for services,
which may include labor, material handling, or any applicable fuel or energy surcharge.
Discount Prices — To qualify for discount pricing, orders must be received with payment
on or before the discount price deadline(s).
Method of Payment — GES accepts MasterCard, Visa, American Express, check and
bank ACH/Wire transfer. Purchase orders are not considered payment. All payments must
be made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $50.00 fee for
returned NSF checks.
Third Party Billing — Each exhibiting firm is ultimately responsible for all charges
incurred on its behalf. GES reserves the right to institute collection action against the
exhibitor if the authorized third party does not pay. See Third Party Billing Request form.
Tax Exempt — If you are tax exempt in the state in which you will be exhibiting, you must
provide a Sales Tax Exemption Certificate for that state. Please send the above
information to the GES office for this show. Taxes vary by location and will be added to
your invoice, if you do not submit your tax exempt certificate prior to the deadline.
Adjustments and Cancellations — No adjustments to invoices will be made after the
close of the show. Please refer to the individual forms for labor, etc., for cancellation fees.
All orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order,
based upon the status of move-in, work performed and/or GES set-up costs or expenses.
A minimum non-refundable deposit of $25.00 will be applied towards the invoice, unless
there is a cancellation of your order. Additionally, GES retains the right to implement/
assess a fuel or energy surcharge on all services as necessary based upon market
conditions.
Bank ASH/Wire transfer payment information:
COUNTRY
PURCHASE ORDER NUMBER
BOOTH PRIMARY CONTACT NAME AND PHONE NUMBER
Payment Policy
ZIP
SHOWSITE CONTACT NAME AND PHONE NUMBER
Credit Card Charge Authorization
All information must be provided. Your order will not be processed if any information is
missing. (i.e., Expiration Date, Account Number, Contact Information, Type of Card,
Signature) We require your credit card charge authorization to be on file with GES
even if you are paying by check or bank wire transfer.
Account Number
PROVIDE
EXPIRATION
DATE
Corporate Card
EXPIRATION DATE
Personal Card
CARDHOLDER'S NAME
PLEASE PRINT
CARDHOLDER'S BILLING ADDRESS
CITY
STATE
COUNTRY
ZIP
*Signature
Required Below
MasterCard
VISA
American Express
Calculation of Orders
TOTAL
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Beneficiary: Global Experience Specialists (GES)
c/o Bank of America
Account #:
7188-1-01819
901 Main Street, TX1-492-07-14
Wire ABA Routing #: 0260-0959-3
Dallas, TX 75202-3714 USA
ACH ABA Routing #: 12200030
Telephone # 888-715-1000 ext 50118 SWIFT Address: BOFAUS3N
CHIPS Address: 0959
If requested, following is the physical address for routing identifiers:
Bank of America, Wire Transfer-Customer Services
2000 Clayton Road, Concord, CA 94520 USA
To properly credit your account, send the following information to the GES via
email to Cash Application Team at [email protected].
• exhibiting company name, show name, show facility, and booth number
• date and amount of wire transfer
• bank and country where transfer originated
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
Other GES Services (Specify)
$
• If you have any questions regarding our payment policy, please call GES National
Servicenter® at 800.475.2098 or visit the GES Servicenter® at the show.
• Please complete the information and return payment in full with this form and your
orders. You may choose to pay by credit card, check, or bank wire transfer, however, we
require your credit card charge authorization to be on file with GES.
• All balances must be paid at the conclusion of the event. You agree to late fees up to
1.5% per month on any balance not paid at the conclusion of the event, or balance left
without appropriate credit card on file.
• For your convenience, we will use this authorization to charge your credit card for any
additional amounts ordered by your representative or services rendered to your company
for this event.
• GES will charge a convenience fee for each request to reprocess payment to an alternate
credit card in order to cover incremental processing costs. An alternate credit card is a
credit card different than the one used to process your initial payment in accordance with
GES payment policy. The convenience fee will be quoted at the time your request is
made to reprocess payment. The convenience fee will be added to your account balance
and settled utilizing the new credit card provided.
FULL PAYMENT in U.S. funds drawn on a U.S. Bank
GES requires the highest standards of integrity from all employees. Please call our
confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical
behavior.
To simplify payment, send a check payable to Global Experience Specialists for
your entire order or note the amount to be charged to your credit card.
Charge my credit card in the amount of:
$
Enclosed is a check in the amount of:
$
Check Number:
Dated:
Please note payment return addresses at top of form.
I agree in placing this order that I have accepted GES Payment
Policy and GES Terms & Conditions of Contract. *Credit card
charge authorization signature required below.
PLEASE
SIGN
X
AUTHORIZED SIGNATURE / CARDHOLDER'S SIGNATURE
AUTHORIZED NAME - PLEASE PRINT
061114
*This form must be returned to GES for your orders to be processed.
$
Global Experience Specialists Federal ID #59-1008863
GES is exempt from backup withholding tax.
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
DATE
011600630
G-3
Domestic Third Party Billing Request
RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO:
Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Discount Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
Return this form when a third party (any party other than exhibiting company) ("AGENT") should be billed for services.
Step 1.
Provide the Exhibiting Company contact information and signature
Exhibiting Company Name
Exhibiting Company Address
City
Phone
Fax
I agree in placing this order that I have
accepted GES Payment Policy and GES
Terms & Conditions of Contract, and have
advised all of my AGENTS of the same.
Exhibiting Company Authorized Signature
Exhibiting Company Authorized Name - Please Print
Step 2.
All Services
Zip
Contact's Email Address
X
Please
Sign
State
Date
Check services below to invoice to the Third Party
If the Third Party is not to be invoiced for "All Services" please select specific services below. Exhibitor will need to complete
Payment and Credit Card Authorization (G-2) and submit with this form if third party is not to be invoiced for all services.
Transportation
Other (Please Specify)
Step 3.
Provide the Third Party contact information
Third Party Company Name
Third Party Company Address
Phone
Step 4.
City
Fax
State
Zip
Contact's Email Address
Complete Third Party Credit Card Charge Authorization with signature
Cardholder Name - Please Print
Billing Address
City
State
Account Number
Please
Sign
Expiration Date
X
Zip
Corporate Card
Personal Card
I agree in placing this order that I have
accepted GES Payment Policy and GES
Terms & Conditions of Contract.
Third Party Cardholder's Signature
Third Party Cardholder's Name - Please Print
MasterCard
VISA
American Express
Date
061014
GES reserves the right to deny any Third Party Billing Request that is not complete or received by the deadline date. It is understood and agreed that the
Exhibiting Company is ultimately responsible for payment of charges for services requested by Exhibiting Company or its Agents, and for all acts
and/or omissions of its Agents. If an Agent does not pay the invoice before the last day of the show, charges will revert to the Exhibiting Company. All
Invoices are due and payable upon receipt. GES Terms & Conditions of Contract, and GES’ Payment Policy apply to both the Exhibiting Company and all
Agents. We require your complete credit card information even if you are paying by check or bank wire transfer.
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
011600630
H-3
Booth Layout Form
RETURN TO: Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
Contact us Online: www.ges.com/chat Phone: 800.475.2098 or 702.515.5970 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Form Deadline Date:
September 30, 2014
Solar Power International
Las Vegas Convention Center
October 20 - 23, 2014
MANDATORY FORM*
COMPANY NAME
EMAIL ADDRESS
SHOWSITE CONTACT
SHOWSITE CONTACT PHONE #
BOOTH NUMBER
DATE/TIME OF ARRIVAL
CONTACT'S HOTEL (OPTIONAL)
A unique grid must be completed for each of the following services to ensure proper placement of items in your booth. Please do not
combine services onto a single grid. Print/photocopy as needed.
To use this grid:
• Use bold lines to indicate the outline of your booth.
• Indicate the scale of the grid (i.e. 1 square = 1 foot) or indicate the dimensions of your booth.
• Mark the adjacent booth numbers or aisle numbers.
Each square is _______ feet square since my booth is_______ feet wide by_______ feet long.
BACK OF BOOTH (indicate adjacent booth or aisle number: _________)
Indicate
Adjacent
Booth or
Aisle Number:
____________
Indicate
Adjacent
Booth or
Aisle Number:
____________
FRONT OF BOOTH (indicate adjacent booth or aisle number:_________)
071613
*This form must be returned to GES for your orders to be processed.
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2014 Global Experience Specialists, Inc. (GES)
Order Directly Online:
https://e.ges.com/011600630/esm
011600630
Advanced Convention Services
Voice and Video Order Form
Phone: 855-519-2624 — Fax: 702-920-8255
ORDER ON-LINE: www.tradeshows.coxhn.net or EMAIL: [email protected]
Version 6: 09.26.13 Page 1 of 3
Event Name:
Company Name:
Event Start Date:
/
Event End Date:
/
/
Billing Name:
/
Billing Address:
Booth/Room #:
Billing Address:
On-Site Contact:
City:State:Zip:
Cell #:
Country:
Email Address:
Phone #:
Cox Business has a full list of products beyond these drop services listed below. Please contact us to discuss any additional needs you may have.
*Advanced pricing – Ordering and payment must be received 21 days prior to the listed event date. On-site orders are subject to a 15% Expedite Fee.
VOICE Services
Quantity
Advanced*
Standard
Total
Phone System Services (Dial ‘9’ for outside call)
Single Line (No phone set)
$275.00
$345.00
Single Line with phone set (Long Distance rates will apply)
$275.00
$345.00
Multi-Line: One line with one roll-over line and handset
$409.00
$490.00
Single Line no features
$409.00
$490.00
Single Line with Feature Package, Voicemail, and Unlimited Domestic LD
$440.00
$500.00
Single Line with Polycom Speakerphone
$525.00
$550.00
Two Lines (w features/voicemail/Unl LD) and 1 fax line
$550.00
$630.00
Dry Pair Demarc Extension (non-DSL)
$200.00
$250.00
ISDN BRI circuit extension from Demarc to Booth
$400.00
$500.00
Advanced*
Standard
Phone System Services (Direct Dial)
Demarc Extension Services
VIDEO Services
Quantity
Total
Analog Service (Channels 3 - 64, 95; excluding 4, 40 & 48)
Entire Show (First outlet only, up to 5 days)
$340.00
$415.00
$110.00 each
$140.00 each
1-2 Days (First outlet only)
$350.00
$425.00
Entire Show (First outlet only, up to 5 days)
$450.00
$525.00
$275.00 each
$330.00 each
Additional Analog Outlets (2 or more)
Digital or HDTV Service (All channels, excluding Premium and International)
Additional Digital/HD outlets (2 or more)
Additional Services
Quantity
Labor/Floor work
Advanced*
Standard
N/A
$75.00/hour
Total
Sub-Total
Internal Use
Taxes and fees are additional and subject to change from time to time. Customer agrees to pay Cox Business for any additional
taxes and fees that are not listed on this page upon receipt of an invoice from Cox Business.
Estimated Taxes and Fees
Grand Total
Customer Acceptance of Terms and Conditions.
Customer — Print Authorized Name
Customer — Authorized Signature
Date
Cox Business — Print Authorized Name
Cox Business — Authorized Signature
Date
Payment Type: Please select one. Credit card payments appear as “Cox Communications” on monthly statements.
Check
Payable to: Cox Business (Checks must be received at least 20 days prior to the first day of the event.)
Mail to: ATTN: Advanced Convention Services (LVCC), Cox Business, 1700 Vegas Drive, Las Vegas, NV 89106
By signing this Agreement, Customer agrees that Cox Business may store Customer’s credit card information and Customer hereby authorizes Cox Business
to use Customer’s credit card information for future orders which are signed by an authorized representative of Customer.
Credit
Card:
AMEX
MC
Card Holder Name (print)
VISA
Credit Card #:
Ex. Date:
Card Holder Name (signature)
Security
Code:
(3-4 digits)
Booth Diagram Information - Voice and Video
Please indicate on the grid, the location of your Voice and Video drop(s).
Adjacent Booth
Adjacent Booth
Adjacent Booth
Adjacent Booth
Version 6: 09.26.13 Page 2 of 3
TERMS AND CONDITIONS OF SERVICE
1.Service and Installation Cox Communications Las Vegas, Inc. d/b/a Cox Business (“Cox”), shall provide Customer with certain services (“Services”) and equipment
(“Equipment”) as described on the first page for the use of Customer and Customer’s agents, independent contractors and guests attending or participating
in an event hosted by Customer (“Customer’s Guest”). Customer understands that Cox is the exclusive provider of all Voice, Data and Video services at the Las
Vegas Convention Center and Cashman Center (collectively, the “Facility”). Customer shall be responsible for the acts of Customer’s Guests in connection with
the Services as if such acts were performed by Customer. Except to the extent caused by Cox, a Cox agent or subcontractor, Customer shall be responsible for
damage to any Equipment provided hereunder. Neither Customer nor any Customer Guest may use the Services in any manner that interferes with or impairs
any Cox network, whether wired or wireless, Equipment or facilities. The Equipment may be used only for the purpose of receiving the Services. For Cox Internet
services, bandwidth speed options may vary. Customer acknowledges and agrees that Customer and Customer’s Guests may not always receive or obtain optimal
bandwidth speeds and Cox network management needs may require Cox to modify upstream and downstream speeds.
2. Service Date and Term This Agreement shall be effective upon execution by the parties. Services shall be provided beginning on the Event Start Date and ending
on the Event End Date, as described on the first page of this Agreement. Cox shall use reasonable efforts to make the Services available by the Event Start Date;
provided, however, that Cox shall not be liable for any damages whatsoever resulting from delays in meeting any service dates due to delays beyond its reasonable
control.
3. Customer Responsibilities Customer shall ensure that Customer and Customer’s Guests use the Services in compliance with all applicable laws and ordinances,
as well as applicable leases and other contractual agreements between Customer and third parties. If Customer is purchasing access codes enabling Customer or
Customer’s Guests to access the Internet, such individuals will be required to agree to the terms of a Cox end user license agreement before accessing the Internet.
If Customer is purchasing bandwidth and itself controlling access to the Internet, Customer agrees to require all invididuals accessing the Internet to agree to the
terms of an end user license agreement reasonably acceptable to Cox. Customer is responsible for ensuring that all Customer and Customer Guest equipment is
compatible for the Services selected and with the Cox network.
4. Equipment Unless otherwise provided herein, Customer agrees that Cox shall retain all rights, title and interest to facilities and Equipment installed by Cox
hereunder and that Customer shall not create or permit to be created any liens or encumbrances on such Equipment. Cox shall install Equipment necessary to
furnish the Services to Customer. Customer shall not modify or relocate Equipment installed by Cox without the prior written consent of Cox. Customer shall not
permit tampering, altering or repair of the Equipment by any person other than Cox’s authorized personnel. For Cox-owned Equipment, Customer shall, at the
expiration or termination of this Agreement, return the Equipment in good condition, ordinary wear and tear resulting from proper use excepted. In the event
the Equipment is not returned to Cox in good condition, Customer shall be responsible for the value of such Equipment as provided on the first page of this
Agreement, or if no such value is provided, for the replacement cost of such Equipment. Cox shall repair any Equipment owned by Cox at no charge to Customer
provided that damage is not due to the negligence or intentional misconduct of Customer. If additional equipment not listed on the first page of this Agreement,
including but not limited to, televisions, monitors, computers, circuits, software or other devices, are required by Customer to use the Services, Customer shall be
responsible for such equipment.
5. Resale of Service Neither Customer not any Customer may resell any portion of the Services to any other party.
6. Default If Customer or any Customer fails to comply with any material provision of this Agreement, including, but not limited to failure to make payment as
specified, then Cox, at its sole option, may elect to pursue one or more of the following courses of action upon proper notice to Customer as required byapplicable
law: (i) terminate service whereupon all sums then due and payable shall become immediately due and payable, (ii) suspend all or any part of Services, and/or (iii)
pursue any other remedies, including reasonable attorneys’ fees, as may be provided at law or in equity, including the applicable termination liabilities.
7. Termination Cox reserves the right to require Customer to pay an early termination fee equal to Cox’s costs if Customer cancels an order after the order is placed,
but before the installation date. No refunds will be provided to orders which are cancelled after they have been installed. Wireless devices not authorized by Cox
are prohibited. Use of any device that interferes with Cox’s network is prohibited. If there is signal interference, Cox may terminate this Agreement if Cox cannot
resolve the interference by using commercially reasonable efforts. If Cox loses its right to sell Services at the Facility, Cox may assign this Agreement to a third party
or terminate this Agreement by providing written notice to Customer and by refunding all prepaid amounts to Customer.
8 LIMITATION OF LIABILITY. COX SHALL NOT BE LIABLE FOR DAMAGES FOR FAILURE TO FURNISH OR INTERRUPTION OF ANY SERVICES, NOR SHALL COX BE
RESPONSIBLE FOR FAILURE OR ERRORS IN SIGNAL TRANSMISSION, LOST DATA, FILES OR SOFTWARE DAMAGE REGARDLESS OF THE CAUSE. COX SHALL NOT
BE LIABLE FOR DAMAGE TO PROPERTY OR FOR INJURY TO ANY PERSON ARISING FROM THE INSTALLATION OR REMOVAL OF EQUIPMENT UNLESS CAUSED
BY THE NEGLIGENCE OF COX. UNDER NO CIRCUMSTANCES WILL COX BE LIABLE FOR ANY INDIRECT, INCIDENTIAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL
DAMAGES INCLUDING LOST PROFITS ARISING FROM THIS AGREEMENT. COX’S MAXIMUM LIABILITY TO CUSTOMER ARISING UNDER THIS AGREEMENT SHALL
BE THE LESSER OF $5,000.00 OR THE AMOUNT ACTUALLY PAID BY CUSTOMER FOR SERVICES HEREUNDER.
9. Assignment Customer may not assign, in whole or in part, this Agreement without the prior written consent of Cox, which consent may be withheld in Cox’s
discretion. Cox may assign this Agreement and Service may be provided by one or more legally authorized Cox affiliates.
10.WARRANTIES EXCEPT AS PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR
BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, RELATING
TO THE SERVICES. SERVICES PROVIDED ARE A BEST EFFORTS SERVICE AND COX DOES NOT WARRANT THAT THE SERVICES, EQUIPMENT OR SOFTWARE
SHALL BE ERROR-FREE OR WITHOUT INTERRUPTION. COX MAKES NO WARRANTY AS TO TRANSMISSION OR UPSTREAM OR DOWNSTREAM SPEEDS OF THE
NETWORK.
11. INDEMNITY Customer shall indemnify and hold Cox and its respective affiliates, subcontractors, employees and agents harmless (including payment of
reasonable attorney’s fees) from and against any claims, actions or demands relating to or arising out of Customer’s or a Customer’s use of the Service including
without limitation (i) any content or software displayed, distributed or otherwise disseminated by Customer, its employees, or Customers or (ii) any malicious act or
act in violation of any laws committed by Customer, its employees or Customers.
12. Viruses, Content, Customer Information Software or content obtained from the use of Service may contain viruses or other harmful features and Customer is
solely responsible for protecting Customer and Customer’s guests’ networks, equipment and software through the use of firewalls, anti-virus, and other security
devices. Through the use of the Service, Customer may obtain or discover content that is offensive or illegal and Customer assumes the risk and is solely responsible
for its access to such content. Cox may disclose Customer information to law enforcement or to any Cox affiliate. Cox may delete any Internet traffic or e-mail that
contains a virus. If Customer operates a wireless local access network in connection with the Services, Customer is solely responsible for the security of its network.
13 Public Performance If Customer engages in a public performance of any copyrighted material through use of the Services provided under this Agreement, the
Customer, and not Cox, shall be responsible for obtaining any public performing licenses. Any Video Service that Cox provides under this Agreement does not
include a public performance license.
14. Regulatory Authority-Force Majeure This Agreement and the obligations of the parties shall be subject to modification to comply with all applicable laws,
regulations, court rulings, and administrative orders, as amended. In no event shall either party have any claim against the other for failure of performance if such
failure is caused by acts of God, natural disasters including fire, flood, or winds, civil or military action, including riots, civil insurrections or acts of terrorists or the
taking of property by condemnation.
15. Miscellaneous This Agreement constitutes the entire agreement between Cox and Customer for the Services and equipment provided herein. The invalidity
or unenforceability of any term or condition of this Agreement shall not affect the validity or enforceability of any other provision. Except as provided herein,
this Agreement may be modified, waived or amended only by a written amendment signed by both parties. The rights and obligations of the parties under this
Agreement shall be governed by the laws of the State of Nevada. The failure by either party to exercise one or more rights provided in this Agreement shall not be
deemed a waiver of the right to exercise such right in the future. Notices required by this Agreement shall be in writing and shall be delivered either by personal
delivery or by mail. If delivered by mail, notices shall be sent by any express mail service; or by certified or registered mail, return receipt requested; with all postage
and charges prepaid. All notices and other written communications under this Agreement shall be addressed to the parties at the addresses on the first page of
this Agreement, or as specified by subsequent written notice delivered by the party whose address has changed. Any provision that should by its nature survive the
termination or expiration of this Agreement shall survive such termination or expiration. Cox network management needs may require Cox to modify upstream and
downstream speeds. Use of the data, Internet, web conferencing/web hosting Services is subject to the “AUP” at http://ww2.cox.com/aboutus/policies/businesspolicies.cox. Certain Services are regulated by the FCC and the Nevada Public Utility Commission and subject to the “Nevada Service Guide”at http://ww2.cox.
com/business/voice/regulatory.cox. The “General Terms” posted at http://ww2.cox.com/aboutus/policies/business-general-terms.cox, the AUP and the Nevada
Service Guide are incorporated herein by reference. Cox, in its sole discretion, may modify, supplement or delete any portion of the General Terms, the AUP or the
Nevada Service Guide from time to time, without additional notice to Customer, and any such changes will be effective upon Cox publishing such changes on the
applicable website listed above. BY EXECUTING THIS AGREEMENT AND/OR USING OR PAYING FOR THE SERVICES, CUSTOMER ACKNOWLEDGES THAT IT HAS
READ, UNDERSTOOD, AND AGREED TO BE BOUND BY THE GENERAL TERMS, the AUP and the Nevada Service Guide. If applicable to the Service, Customer shall
pay sales, use, gross receipts, and excise taxes, access fees and all other fees, universal service fund assessments, 911 fees, franchise fees, bypass or other local,
state and Federal taxes or charges, and deposits, imposed on the use of the Services. All orders are subject to approval of Cox.
Version 6: 09.26.13 Page 3 of 3
Welcome 2014 Solar Power Exhibitors!
Exhibit Halls
Meeting Rooms
Show Management
Kaitlyn Tinsley
702-943-6940
[email protected]
Advance Order Pricing Discounts
10% Discount
Place your catering order before September 12, 2014 to receive pricing
discounted 10% from show pricing on all of our standard menu selections .
Email your order to [email protected]
Please Note:




Remember to order a dedicated server with any hot food service.
ARAMARK can not guarantee pricing prior to September 1, 2014 or until such time
as you have submitted your catering needs and have a signed service agreement
and event orders on file.
We can not guarantee a specific delivery time for orders received after the April 8,
deadline.
Labor and bars cannot be ordered on site.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 2
Welcome…
Welcome. . .
Our professional team of caterers and chefs located at the Las Vegas Convention Center is on hand to create a valuable and rewarding dining
experience for you and your guests.
Enclosed in our menu you’ll find a preview of our culinary capabilities
enhanced with multiple cuisine selections and service styles. In the event of
needing custom menu’s, our Chefs are available to create & demonstrate a variety of cuisines and service styles. Live cooking stations, intimate
receptions & gala meals are just some examples of the custom events we can
offer.
Reintroduce yourself to the pleasure of sharing a great meal and dining
experience as ARAMARK’S team executes your events at the Las Vegas
Convention Center.
Rodney Nestegard
Executive Chef
“one cannot think well, love well, sleep well if one has not dined well”
Virginia Woolf
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 3
Stand out in the crowd with these specialty
Logo Bottled Water
What better way to get your product and/or company name
into everyone’s hands!
Advance
Purchase
Show
Price
Priced
Upon
Request
N/A
$175.00
$192.50
$75.00
$82.50
$165.00
$181.50
$50.00
$55.00
$175.00
$192.50
Available in 16.9 oz or 12 oz bottles (24 bottles per case). Minimum order of
25 cases
* Due to the nature of this product, camera ready artwork (EPS format preferred) must be received by ARAMARK no later than 60 days prior to your
event.**
Antique Popcorn Machine– per day
(Attendant required)
67”H X 34”W X 26”D
* Requires 110 volt, 20 amp electrical hook-up
Tabletop Popcorn Machine– per day
(Attendant required)
26”H X 22”W X 18”D
* Requires 110 volt, 20 amp electrical hook-up
Popcorn Packs
Individual packages of popcorn kernels, oil and seasoning. (Includes popcorn bags) Serves 240 guests
Portable Convection Cookie Oven – per day
(Attendant required)
12”H X 20”W X 20”D
* Requires 110 volt, 20 amp electrical hook-up
Otis Spunkmeyer Cookie Dough
Your choice of chocolate chip, oatmeal raisin or
white chocolate macadamia nut dough. Serves 240 cookies
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 4
Hot Beverages
Keurig K-Cup Individual Serving Coffee Package – Serves
24
Advance
Purchase
Show
Price
$90.00
$99.00
$90.00
$99.00
$117.00
$129.00
$117.00
$129.00
$595.00
$495.00
$45.00
$654.00
$544.00
$45.00
$125.00
$137.00
This “Make It Yourself” Keurig coffee machine makes individual fresh
brewed cups of coffee on demand. Package includes 24 “Donut Shop”
coffee k-cups and is accompanied by appropriate condiments. * Requires
120 Volt, 15 Amp Electrical Hook-Up
Keurig K-Cup Coffee Kit Replenishment
** Ask your Sales Manager about flavored coffee, decaf and assorted
tea options.
Starbucks Brewed Coffee
Accompanied by appropriate condiments
Regular or Decaf
Per 2.5 Gallons – 40 Cups
Hot Tea Selection
Accompanied by appropriate condiments
Per 2.5 Gallons – 40 Cups
Gourmet Espresso/Cappuccino Machine – one day rental
Additional day
Additional barista labor - per hour
Offer your guests a hot freshly-made espresso, cappuccino, latte or mocha as you discuss the business of the day.
One barista attendant included for up to six hours per day
* Requires 2 DEDICATED 110 volt, 20 amp electrical hook-ups & a 42”
eight-foot skirted table
Additional Gourmet Espresso Coffee – serves 50
This item must be ordered to accompany espresso machine. Kit includes
coffee, chocolate syrup, whipping cream and two gallons of milk
Accompanied by appropriate condiments
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 5
Cold Beverages
Advance
Purchase
Show
Price
Las Vegas Logo – 16.9 oz bottled water per case
$43.00
$43.00
Arrowhead – 16.9 oz bottled water per case
$43.00
$43.00
Aquafina Ecofina - 16.9 oz bottled water/case - 50% less plastic
$60.00
$66.00
Water
Cold water cooler - per day* (Advance order only)
* Requires 1 DEDICATED 110 volt, 5 amp electrical hook-up
$35.00
Culligan 5 gallon water - per jug
Soft drinks & flavored beverages
Fresh orange juice - per gallon
$49.00
$54.00
Assorted bottled juice - per dozen
$36.00
$36.00
Milk ½ pints - per dozen
$25.00
$27.50
Assorted soft drinks - per case
$60.00
$60.00
Gatorade - assorted flavors per case
$78.00
$78.00
Iced Tea - per 2.5 gallons
$82.00
$90.50
Lemonade - per 2.5 gallons
$82.00
$90.50
Apple, Cranberry & Orange
Pepsi, Diet Pepsi, Mountain Dew & Sierra Mist
Ask your sales manager for our specialty water and energy drink
selections (items are sold by the case increment only).
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 6
Breakfast
Good Morning, Las Vegas!
Advance
Purchase
Show
Price
For 12 - $153.00
$168.00
$117.00
$129.00
One dozen fresh baked pastries, croissants and breakfast breads. Bottled fruit juices, Starbucks coffee. Butter and assorted preserves included
(Add decaf or hot tea ala carte per 2.5 gallons)
All American Breakfast (Hot food attendant required)* For 12 - $192.00
$211.00
Scrambled eggs topped with chives, tomatoes and
cheddar cheese, home-style country potatoes, crispy bacon strips,
buttermilk biscuits, Starbucks coffee . Butter and assorted preserves
included
Fresh Breakfast Pastry Selection
For 12 - $ 44.00
$ 48.40
For 12 - $ 32.00
$ 35.00
Assorted Donuts
For 12 - $ 30.00
$ 33.00
Fresh Seasonal Sliced Fruit Tray
For 24 - $132.00
$ 145.00
Whole Fresh Fruit
For 12 - $ 24.00
$ 26.00
Take a Break
For 12 - $ 36.00
$ 39.75
Assorted fresh baked pastries, croissants and breakfast breads. Butter
and assorted preserves included
Bagel Selection
Assorted freshly baked bagels served with butter, cream cheese and
preserves
Yoplait Yogurt – Assorted Flavors
Service is based on a 25-guest minimum . -if minimum indicated is not
met, a $110.00 labor charge will be added.
Sweet Street
Advance
Purchase
Show
Price
$ 9.75
$ 10.75
$ 7.50
$ 8.25
Assorted colossal cookies, brownies, blondies, and
petite cheesecakes, Starbucks coffee
Ice Cream Shoppe
Blue Bunny ice cream bars, ice cream sandwiches and
jumbo cookies
(Tabletop freezer included)
Coffee Café
$ 12.00
Biscotti, fresh baked muffins and breakfast breads,
Starbucks coffee
*Consuming raw or undercooked meats, poultry, seafood, shellfish,
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 7
$ 13.20
Sandwich Platters
All platters are accompanied with assorted bagged chips
Italian Hoagie
Advance
Purchase
Show
Price
For 12 - $227.00
$250.00
For 12 - $174.00
$191.50
For 12 - $174.00
$191.50
For 12 - $240.00
$264.00
For 12 - $232.00
$255.00
For 12 - $192.00
$211.00
For 12 - $240.00
$264.00
Salami, ham, pepperoni, provolone, pepperoncini, lettuce and
Italian vinaigrette, hoagie roll
Assorted Vegetarian Platter
Capresse - baby spinach, mozzarella and sundried tomato in a garlic wrap
Southwestern Vegetable Wrap - grilled vegetables , roasted corn,
ranch dressing in a tomato wrap
Traditional - garden vegetables, herbed cheese spread on whole
wheat euro
Chicken Caesar Wrap
Grilled chicken breast, hearts of romaine and parmesan cheese
rolled in spinach wrap with creamy Caesar dressing
Sin City Sliders
Chicken BLT on a white mini Euro, Italian (Salami, ham, and pepperoni, provolone, pepperoncini, lettuce and Italian vinaigrette) on
a white mini Euro and Roast Turkey and Swiss on a whole wheat
mini Euro
Only Vegas Combo Platter
Chipotle chicken wrap in a sundried tomato wrap, honey ham and
Swiss on a whole wheat Euro, gourmet roast beef on sourdough
bread and southwest vegetable wrap in a tomato wrap
Roast Turkey on Croissant
Roasted turkey, provolone cheese, pesto aioli, leaf lettuce served
on a fresh croissant
Gourmet Roast Beef Platter
Medium-rare roast beef, cheddar cheese, horseradish spread and
romaine lettuce on sour dough bread
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 8
Salads
Insalata Caprese Platter
Advance
Purchase
Show
Price
For 12- $ 72.00
$ 79.00
For 12 - $ 54.00
$ 60.00
For 12 - $ 66.00
$ 73.00
For 12 - $ 66.00
$ 73.00
For 12 - $ 82.00
$ 90.00
For 12 - $ 70.00
$ 77.00
For 12 - $ 82.00
$ 90.00
Seasonal tomatoes, fresh mozzarella and balsamic reduction
All American Potato Salad
Creamy mustard dressing
Harvest Green Salad
Seasonal mixed greens tossed with gorgonzola cheese,
candied walnuts and dried fruit, house vinaigrette
Classic Caesar Salad
Crisp romaine lettuce, garlic croutons and shredded parmesan
cheese, creamy Caesar dressing
Add Grilled Chicken
Southwest Salad
Hearts of romaine, roasted corn , black beans, red peppers and
tortilla strips, chipotle ranch dressing
Add Grilled Chicken*
*Consuming raw or undercooked meats, poultry, seafood, shellfish,
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 9
Hot Lunch Entrées
All lunch entrées are designed to serve 24 guests.
All hot food entrees on the show floor require a hot food
Chicken Saltimbocca*
Advance
Purchase
Show
Price
$380.00
$462.00
$300.00
$330.00
$360.00
$396.00
$280.00
$308.00
$85.00
$93.50
$275.00
$303.00
Herb chicken breast with provolone cheese and sprinkled with
pancetta crisps. Served with penne pasta, seasonal vegetables, and
Italian bread sticks
Southern Barbeque*
House smoked pulled pork, potato salad, coleslaw and soft rolls
with butter
Char-Grilled Teriyaki Chicken *
Char grilled chicken glazed with teriyaki sauce, stir fry
vegetable chow mein
Hebrew National Hot Dog Bar*
Hebrew National hot dogs, sauerkraut ,diced onions,
cole slaw, bagged chips and appropriate condiments
Add: chili & cheese
Inquire about our street vendor cart rental for your booth
Lasagna al Forno
Meat or vegetable lasagna, Caesar salad and
Italian breadsticks
*Consuming raw or undercooked meats, poultry, seafood, shellfish,
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 10
Boxed Lunches
All served with whole fruit, bagged chips, dessert & bottled water.
Chicken Club Wrap*
Advance
Purchase
Show
Price
$23.00
$25.30
$21.00
$23.50
$21.00
$23.50
$20.00
$22.00
$20.00
$22.00
$20.00
$22.00
$23.00
$25.30
$20.00
$22.00
Grilled chicken breast, romaine lettuce, smoked bacon,
cheddar cheese and ranch dressing in a flavored tortilla
Southwest Vegetarian Wrap
Grilled vegetables, roasted corn and ranch dressing in a cilantro tortilla
Chipotle Chicken Wrap*
Grilled chicken breast, hearts of romaine, queso fresco cheese, and
creamy chipotle ranch dressing in a chipotle tortilla
Turkey Pesto Croissant
Sliced roasted turkey, provolone cheese, pesto aioli, leaf lettuce on a
butter croissant
Honey Ham and Swiss
Honey ham, Swiss cheese, leaf lettuce, dijonaisse spread served on
soft Kaiser roll
Gourmet Roast Beef*
Medium-rare roast beef, cheddar cheese, horseradish spread,
romaine lettuce on sour dough bread
Vegetable Cobb Salad
Chopped romaine, grilled vegetables, blue cheese, tomatoes, hard
boiled egg. Ranch dressing
Chicken Caesar Salad*
Sliced grilled chicken served with hearts of romaine, parmesan
cheese, seasoned croutons. Creamy Caesar dressing
*Consuming raw or undercooked meats, poultry, seafood, shellfish,
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 11
Snacks
Advance
Purchase
Show
Price
$30.00
$33.00
$28.00
$30.75
Planters Salted or Honey Roasted Peanuts
(2.5 pound units)
$48.00
$52.00
Assorted Chip Variety (dozen)
$21.00
$23.25
Snack Mix (per pound)
$17.00
$18.75
Jaw Breaker!
$65.00
$71.50
Assorted Dessert Bars (dozen)
$46.00
$50.75
Fudge Brownies (dozen)
$40.00
$44.00
Colossal Cookies (dozen)
$32.00
$35.25
$130.00
$250.00
$143.00
$275.00
$69.00
$75.75
Salsa Time! (serves 12)
Tri-Color tortilla chips, guacamole, & salsa
Homemade Kettle Classics (serves 12)
Seasoned house made kettle chips with roasted garlic
vegetable dip
Individual bags of Doritos, Pretzels, Sunchips and Lays Classic potato chips
Everything you need to keep your reception desk candy dish full!
One pound bags of Jolly Rancher hard candy, peppermints, Hershey’s Miniatures, assorted sour balls & root beer barrels
Chocolate Chip, Oatmeal Raisin & White Chocolate Macadamia
Logo Sheet Cake (full serves 90/half serves 45)
Display Your Company’s Logo! A great advertising tool when
celebrating a company anniversary or new product launch,
Food server recommended (additional cost)
Blue Bunny Ice Cream Bars (24 bars)
Heath Bar, Strawberry Shortcake, “The Champ” Drumstick & crunch
bar.* Requires Ice Cream Freezer Rental
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 12
Intermezzo
These platters are designed to serve 24 guests
Hummus Trifecta
Advance
Purchase
Show
Price
$114.00
$125.40
$168.00
$204.60
$132.00
$145.20
$90.00
$100.00
$132.00
$145.20
Lemon, roasted red pepper and pesto hummus
Crispy oven roasted pita chips
Gourmet Cheese Board Sampler
Grilled brie, cheddar, creamy blue and boursin cheese garnished
with fruit, gourmet crackers and lavosh
Garden Fresh Vegetable Crudités
Seasonal vegetable display including carrots, celery sticks, sweet
bell peppers, cherry tomatoes, asparagus, jicama. Roasted red
pepper dip
Bruschetta & Tapenade Assortment
Olive and caper tapenade and tomato and basil salsa with toasted
baguette slices
Fresh Seasonal Sliced Fruit Tray
Chef Stations
Chef Stations are designed for a minimum of 50 guests unless otherwise indicated.
Prices are on a per person basis. Chef stations are designed as an accompaniment - not a full
meal. All Chef stations require an Aramark Chef - $165.00 for a 4 hour minimum and
Pasta Bar Station
$10.00
$11.00
$450.00
$495.00
$220.00
$242.00
$795.00
$875.00
A choice of penne pasta or cheese tortellini sautéed with olive oil,
garlic, fresh tomatoes, asparagus and mushrooms. Served with
Pomodoro or pesto sauces, Italian bread sticks and shredded par-
Roast Prime Rib of Beef – Carvery *
Gourmet rolls, natural au jus,
stone ground mustard and creamy horseradish.
This item serves 30 guests
Herbed Turkey Breast – Carvery *
Gourmet rolls, cranberry-apricot
Chutney and honey dijonaisse .
This item serves 20 guests
Baron of Beef—Carvery*
Gourmet rolls, natural au jus, stone ground mustard, creamy
horseradish sauce, and fresh mayonnaise
This item serves
guests meats, poultry, seafood, shellfish,
*Consuming
raw or150
undercooked
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 13
Individual Hors d’Oeuvres
Prices based on a per item basis.
These items are sold in increments of 50 pieces.
Advance
Purchase
Show
Price
Jumbo shrimp with spicy cocktail sauce and lemon wedges
$5.00
$5.50
Brie mousse and lingonberry tartlet
$6.25
$7.00
Assorted sushi & sashimi with soy sauce, pickled ginger and *
wasabi
$5.50
$6.00
Chocolate dipped strawberries
$4.50
$4.95
Mozzarella and sundried tomato on focaccia
$6.00
$6.75
Crispy chicken bites - plain or buffalo with ranch dressing*
$3.50
$4.00
Spinach and sundried tomato in filo pouch
$6.00
$6.75
Chicken pot stickers with sesame-soy ginger sauce*
$4.25
$4.75
Tempura shrimp with Thai chili sauce*
$4.25
$4.75
Crab cakes with remoulade sauce*
$4.25
$4.75
Hibachi beef skewers*
$4.25
$4.75
Petite beef Wellingtons with mustard sauce*
$5.50
$6.00
Spinach spanakopita
$5.00
$5.50
Black bean South-West spring roll
$3.50
$3.85
Parmesan artichoke hearts
$5.00
$6.00
Blackened chicken satay*
$5.50
$6.00
Pretzel roll reuben
$5.50
$6.00
Apricot stuffed dates wrapped in bacon*
$4.00
$4.50
Cheeseburger spring roll*
$6.00
$6.75
Balsamic onion and feta filo tartlet
$4.50
$4.95
Boursin filled artichoke hearts
$5.50
$6.00
Chilled
Warm
**Ask Your Sales Manager About our All-Inclusive Reception Packages
*Consuming raw or undercooked meats, poultry, seafood, shellfish,
or eggs may increase your risk of foodborne illness.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 14
Hosted Bar Packages
The below Bar Packages can be customized to exceed your guest’s expectations. Don’t forget to
inquire about our specialty cocktail program that will allow you work to with our in-house mixologist to
create a cocktail customized for your event!
Portable bar fronts are available on a first come first served basis. Exhibitors are required to provide one
8 foot skirted table for a back bar. Once bar front inventory is depleted, exhibitors must also supply a
bar front table. ARAMARK reserves the right to substitute spirits of same type and similar quality and
price.
All hosted bars are based on a consumption basis, unless otherwise contracted. A guaranteed
“The Lounge” Standard Hosted Bar
Vodka
Rum
Gin
Whiskey
Scotch
Tequila
Brandy
Beers
Wine
Smirnoff or Skky
Bacardi Silver
Bombay Sapphire
Jim Beam or Jack Daniels, Canadian Club
Cutty Sark
Sauza or Jose Cuervo Gold
Christian Brothers
Bud, Bud Light, Miller Lite, Corona, Heineken or Beck’s
Robert Mondavi Woodbridge Chardonnay, Cabernet & Beringer White Zinfandel
Charge per drink:
Cocktails
Domestic/Import Beer
Wine by the Glass
Assorted Soft Drinks
Bottled Water
$6.50
$5.00/$6.00
$5.50
$2.50
$2.75
“The Club” Premium Hosted Bar
Vodka
Rum
Gin
Whiskey
Tequila
Brandy
Cordials
Beers
Wines
Absolut or Stolichnaya
Captain Morgan and Bacardi Silver
Bombay Sapphire or Tanqueray
Jameson, Jack Daniels, Makers Mark, Crown Royal, Dewar’s
Jose Cuervo 1800
Remy VS
Baileys Irish Crème
Bud, Bud Light, Miller Lite, Corona, Heineken or Beck’s, Fat Tire or Sam Adams
Columbia Crest 2 Vines Chardonnay and Cabernet, Beringer White Zinfandel
Charge per drink:
Cocktails
Domestic/Import Beer
Wine by the Glass
Assorted Soft Drinks
Bottled Water
$7.00
$5.00/$6.00
$6.00
$2.50
$2.75
All prices are subject to 8.1% Sales tax and 19% administrative
Page 15
Rev. 11/11
Cash Bar and Cash/Ticket Bar Packages
A cash bar or cash/ticket bar has a guaranteed minimum sales threshold of $950.00(++) per bar per
four hours. If the minimum guarantee is not met, you will be charged the difference between the actual
cash sales and the minimum of $950.00(++). All bars are based on a consumption basis, unless
otherwise contracted.
Portable bar fronts are available on a first come first served basis. Exhibitors are required to provide one
8 foot skirted table for a back bar, as well as for an electrical outlet being required for cash bars. Once
“The Club” Premium Cash Bar or Cash/Ticket Bar
(Cash bars require 110v electrical drop for each bar’s register)
Vodka
Rum
Gin
Whiskey
Tequila
Brandy
Cordials
Beers
Wines
Absolut or Stolichnaya
Captain Morgan and Bacardi Silver
Bombay Sapphire or Tanqueray
Jameson, Jack Daniels, Makers Mark, Crown Royal, Dewar’s
Jose Cuervo 1800
Remy VS
Baileys Irish Crème
Bud, Bud Light, Miller Lite, Corona, Heineken or Beck’s, Fat Tire or Sam Adams
Columbia Crest 2 Vines Chardonnay and Cabernet, Woodbridge White Zinfandel
Charge per drink:
Cocktails
Domestic/Import Beer
Wine by the Glass
Assorted Soft Drinks
Bottled water
$7.00
$5.00/$6.00
$6.00
$2.50
$2.75
Please note if you will provide guests with coupons or drink tickets to be redeemed at the bar:
-All coupons/tickets are redeemable for a single serving beverage.
-All coupons/tickets received by the bartenders remain the property of ARAMARK
-Tickets have a blended price value of $6.00++ for cash/ticket bars.
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 16
Beer Selection
Beer available by the case
Budweiser, Bud Light, Miller Genuine Draft, Miller High Life, Miller Lite, Coors, Coors Light
$105 case (12 oz. bottles)
Heineken, Beck’s, Amstel Light, Corona, Pacifico, Dos Equis, Bohemia, Sierra Nevada, Fat Tire, Pyramid
Heffewiesen
$130 case (12 oz. bottles)
Beer by the keg – please note that a bartender is required to dispense kegs. Exhibitor must supply one
table at least 3 foot tall with a minimum service area of 4’ x 2.5’ and capable of supporting 70 pounds.
Budweiser, Bud Light, Miller Genuine Draft, Miller High Life, Miller Lite, Coors, Coors Light
$375 / keg
Beck’s, Dos Equis (Amber or Lager),
Bass Ale, Rolling Rock, Samuel Ad- **The maximum delivery of unattended beer and wine per day will
ams, Shiner Bock, Sam Adams, Sier- be 2 drinks per person up to a maximum of two (2) cases of beer
or eight (8) bottles of wine. Any order exceeding this quantity will
Wine Selection
Wines are offered by the individual bottle and may be poured by the glass on hosted bars.
Our wine selection is endless. Please speak with your sales manager for additional options.
Whites
$29
$32
$35
Reds
Columbia Crest 2 Vines Chardonnay
Beringer Chardonnay
Montevina Pinot Grigio
$25
$32
$30
$37
Sparkling Wines & Champagne
$27
$39
$48
$115
$130
Domaine St Michelle Sparkling Wine
Korbel Brut Sparkling Wine
Domaine Chandon Blanc de Noir Sparkling Wine
Vueve Clicquot Brut NV Champagne
Moet et Chandon White Star Champagne
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 17
Trinity Oaks Merlot
Beringer Cabernet
Beringer Pinot Noir
Beringer Merlot
Equipment
If china service is ordered, it is required that service personnel also be ordered to work in your exhibit. This
will allow continual clean-up so that your area remains presentable for the duration of your service.
Full China Service
Coffee cup, saucer, water glass, dinner plate, fork, knife, spoon and
white linen napkin
per setting
$6.00
China Coffee Service
Coffee cup, saucer and teaspoon
per setting
$3.00
China cereal bowl and spoon
per setting
$3.00
China cocktail plate and fork
per setting
$3.00
China soup cup and spoon
per setting
$3.00
Flatware - fork, knife and spoon rolled in a white linen napkin
per setting
$3.00
Glassware - juice, water, wine, high ball or champagne
each
$3.00
White Linen Napkin
each
$1.00
Linen Tablecloth - Sizes: 90” X 90” OR 54” X 120.”
Colors: Black or White (Other Colors May Be Available Upon Request)
each
$10.00
Table Skirting – black only
each
$75.00
*Ask your sales ask manager about Bamboo service ware options
Labor
All hourly labor classifications are subject to a four-hour minimum per day. This consists of one hour of setup, two hours of service and one hour of breakdown.
After 8 hours, the hourly rate increases to time & one-half. After 12 hours, the hourly rate increases to double
time. Our union service personnel are entitled to two 15 minute and one 30 minute break per 8 hour shift.
If you will need continuous coverage in your booth, you may want to add a second attendant.
Food Server / Hot Food Attendant / Runner / Busser
Four hour minimum
Per hour
$110.00
$27.50
Dishwasher / Chef / Bartender
Four hour minimum
Per hour
$165.00
$41.25
Espresso Barista
Per hour
$45.00
Booth Manager
Per day
$550.00
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 18
Important Information
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Toll Free: 800-CATER-11
Sponsorship Opportunities
Advertising doesn’t have to end with print ads and hanging banners. ARAMARK offers a full range of
sponsorship opportunities to get your name out there to convention attendees. From logo cups, napkins
or bottled water to employee uniforms and banners at convention cafés and restaurants, ARAMARK can
increase your exposure on the exhibit floor and throughout the convention center.
Contact your ARAMARK Sales Manager or Convention/Trade Show Manager to discuss the sponsorship
possibilities for your event.
Ordering
Please refer to the table below to determine your qualification for discount pricing:
Advance Order Deadline
September 12, 2014
Show Pricing
September 13—October 9, 2014
On Site Menu
October 10, 2014
Our deadlines allow sufficient time to order, plan and prepare all of your food and beverage needs. All
orders are subject to the pricing above.
Booking Amendments & Cancellations
Changes and/or cancellations must be received by May 9, 2013.. No cancellations may be made after that time. .
Late changes will also be subject to approval by the ARAMARK Sales Department based upon availability of product
and staff and may incur a 20% change fee..
Payment Policy
ARAMARK Corporate Policy requires full payment prior to commencement of services. Additionally, a credit card
must be on file for any re-orders made on site. NO EXCEPTIONS.
Delivery Charge
A $25.00(++) charge will apply to all original orders of less than $75.00 per delivery.
Special Orders
We have designed this menu through years of experience with exhibitors in mind. However, should you have
special menu needs, please feel free to contact our Sales Department. Any variance from this menu, including
changes in quantity, menu content, etc., is subject to special pricing.
Service Ware
Due to the restricted amount of space available for booth service catering, most of our customers prefer
disposable service. All orders will include the appropriate variety of quality disposable ware at no additional charge.
Biodegradable service ware is used where available. If you require china service, please order these items separately.
Available items are listed under the “Equipment & Labor” section of the menu. Please Note: If china service is ordered, it is required that service personnel also be ordered for the entire duration of food
service. This will allow continual clean-up, so that your area remains presentable throughout the day.
Service Personnel
When ordering ARAMARK personnel for your booth, please plan for one hour each for set-up and break down time.
Our union service personnel are entitled to two 15 minute and one 30 minute break per 8 hour shift. Please plan
ahead if you will need continuous coverage in your booth. ARAMARK personnel will clean food and beverage
All services include appropriate condiments & disposable
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 19
Las Vegas Convention Center
3150 Paradise Road
Delayed or extended service
In order to offer the very finest presentation, all services are planned with the following timetable: one hour for setup, two hours for service and one hour for breakdown. If for any reason, service is delayed or will exceed the normal
timeframe, an additional charge of $27.50 per server will be assessed for each additional hour. Please note that in
order to ensure the quality of food and beverage, ARAMARK cannot leave food out for longer than 2 hours.
Tax & Administrative charges.
All food and beverage pricing is subject to a 19% administrative charge and 8.1% sales tax. All equipment and labor
charges are subject to a 8.1% sales tax only.
Pricing
All prices are subject to change without prior notification.
Tables & Electrical Requirements
ARAMARK does not provide skirted service tables or electrical hook-ups in your exhibit space, including meeting
rooms utilized for exhibits. Please contact the appropriate contractor for those items.
Unauthorized Food & Beverage
ARAMARK is the exclusive caterer for the Las Vegas Convention Center. Absolutely no food or beverage, candy,
logo water, etc., are allowed into the Las Vegas Convention Center without approval from, and appropriate waiver/
corkage fees paid to ARAMARK.
Alcohol Policy…
As the provider of alcoholic beverages at the Las Vegas Convention Center, ARAMARK takes very seriously the need
for responsible and lawful consumption of alcohol and we ask that you do the same.
The maximum delivery of unattended beer and wine per day will be 2 drinks per person up to a maximum of two (2)
cases of beer or eight (8) bottles of wine. Any order exceeding this quantity will require an ARAMARK
attendant.
All hosted bars are based on a consumption basis, unless otherwise contracted. For Hosted Bars, a guaranteed minimum sales threshold of $650.00(++) per bar per four hours is required. For Cash Bars or Cash/Ticket Bars, a
guaranteed minimum sales threshold of $950.00(++) per bar per four hours is required. You will be charged the
actual consumption or the minimum guarantee - whichever is greater.
The requirements and expectations of any ARAMARK customer with regard to the service of unattended alcoholic
beverages at the Las Vegas Convention Center are as follows:





As a host of all users of your booth or meeting room, you are responsible for the appropriate and lawful consumption of alcohol by your guests. You must ensure that all guests who consume alcoholic beverages in
your booth or meeting room are at least TWENTY-ONE (21) years of age or older. We urge that you check
proof of age, such as a driver’s license, to be certain. In our operations, ARAMARK follows a policy requiring
proof of age from anyone appearing to be under the age of 30. We recommend you adopt a similar policy
for your booth or meeting room.
All alcoholic beverages must be consumed within the booth or meeting room. NO alcohol can be removed
from the LVCC at any time.
The consumption of alcoholic beverages by intoxicated guests, or guests appearing to be intoxicated, is prohibited.
All spirits must be served by ARAMARK personnel.
Any cocktail servers/models used for service of alcohol must provide ARAMARK with copies of the TAM or
TIPS card for these personnel. ARAMARK reserves the right to exclude any personnel without prior approval.
All services include appropriate condiments & disposable
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 20
Order Form
PLEASE EMAIL OMPLETED FORM TO [email protected].
Confirmation will be emailed or faxed back to you. If you have not received
written confirmation by May 1, contact our offices to ensure your order was received.
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Toll Free: 800-CATER-11
Tel: 702-943-6910
SHOW NAME:
COMPANY:
CONTACT:
ON SITE CONTACT:
ADDRESS:
E-MAIL:
CELL #:
TELEPHONE #:
FAX #:
BOOTH/RM #:
# OF PEOPLE:
ROOM SETUP:  Rounds/8
DATE
START TIME
 Rounds/10
END TIME
 Hollow Square
QTY
 Theater Classroom
 Other
ITEM DESCRIPTION
ITEM PRICE
10% Show Fee (if Applicable)
Subtotal:
19% Administrative charge:
8.1% Sales Tax:
Total Amount Due:
All services include appropriate condiments & disposable
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 21
Credit Card Authorization Form
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Toll Free: 800-CATER-11
SHOW NAME:
COMPANY:
BILLING ADDRESS:
(FOR CREDIT CARD)
TELEPHONE #:
FAX #:
E-MAIL:
 Company Check to be used for initial deposit.
Credit Card to be used for reorders and the balance of the bill.
 Credit Card to be used for all charges during the show and
for any re-ordering on site.
CARD HOLDER NAME:
CREDIT CARD #:
EXPIRATION DATE:
SIGNATURE:
Customer agrees to pay total charges as specified on the catering order(s) as well as applicable charges
on additional items ordered on site.
**A copy of the credit card front and back must accompany this form.**
Under no circumstances will ARAMARK accept re-orders without a credit card on file.
Under no circumstances does ARAMARK take orders or credit card numbers over the phone.
Customer must either fax or mail order with signature of cardholder.
All services include appropriate condiments & disposable
All prices are subject to 8.1% Sales tax and 19% administrative
charge. All prices are subject to change without prior notice.
Page 22
Lead Management Order Form
Solar Power International October 20 - 23, 2014 • Las Vegas, Nevada
Order online: https://exhibitor.experientswap.com
Access Code: HTEFPH
Final deadline to order prior to show 10/8/14
Exhibiting Company:_______________________________________ Booth #:_______________________________________________
Check if information is for:
q Exhibiting Company
q Third Party _ 3rd Party Company (if applicable):___________________________ Address:________________________________________________ Contact Name:__________________________________________ City:____________________________________________________ Phone:_____________________ Fax:_______________________
State/Country:________________________ Zip: _______________ Email:_________________________________________________
Select your preferred system
SWAP “3 Pack”
®
One license and three activations.
Additional SWAP Activations
Additional activations
only available with purchase of SWAP “3 Pack” or the RT2000.
on or before
8/25/14
from 8/26/14
to 9/9/14
after
9/9/14
number
of units
sub total
$499
$499
$499
_____
$_____
$129
$129
$129
_____
$_____
SWAP Total
SWAP products not taxed for this event.
Optium™ RT2000
Call for Custom Survey Setup
RT2000 Portable Bluetooth printer
Android Tablet with One SWAP license & Activation
$470
$75
$545
$100
$575
$125
_____
_____
$_____
$_____
$399
$425
$475
_____
$_____
$650
$650
$650
_____
$_____
TOTAL
$______
• All orders canceled prior
to 30 days of the show
will incur a $100 cancellation fee.
See page 2 for system descriptions and requirements.
Sub-Total
8.1% Sales Tax
NOTE: If you use your own lead retrieval system, you will need to set up for RTS. This event
deploys a QR code on the badge. It has limited data on each attendee. The PDF417 barcode
is no longer on the badge, therefore pulling attendee data directly from the badge will not work.
Options
Delivery of Reader to Booth (Post show pickup not available)
$_____
$_____
Total
on or before
8/25/14
from 8/26/14
to 9/9/14
after
9/9/14
number
of units
sub total
$100
$100
$100
_____
$_____
Options Total
Preferred System and Options Total
$_______
TOTAL
• Orders canceled within
30 days of the show will
not be refunded.
• Taxable items and rates
vary among states and
are subject to change.
Please call for exact quote.
$_____
$ ______________
Indicate Payment Method
For Assistance Contact:
q Check (Orders cannot be processed unless received with payment.)
q Visa q MasterCard q American Express q DISCOVER
Signature:_______________________________________________________________
Card #:__________________________________________________ Exp: _____/_____
Mail Orders to:_ Experient • 5202 Presidents Court, Suite 310 • Frederick, MD 21703
Showcode: SEP141
Note: All readers must be
picked up at the exhibitor
services desk unless delivery
arrangements are made and
paid for in advance of the
show.
Terms and Conditions:
• Orders cannot be processed unless received
with payment. Purchase
Orders are not accepted.
Send check or credit card
information with order
form.
Developer’s Kit for Real Time Data Services (RTS)for all exhibitors who use their own lead system.
Experient will provide all of the information you need to access our registration database in real time. This includes instructions for your IT Department
to set up the data transfer, delivery of all access credentials necessary for
downloads, and customer support if necessary. You can choose whether
you want to pull data in real time, nightly or at the end of the event.
Order Confirmation will
be delivered via email.
Georgia Martin
P: 866.297.5246
E: [email protected]
Fax Credit Card Orders to:
301.694.3286
ORD-KIT-NA (Different from access code at top of this page)
Product Features & Options
SWAP
RT2000
SWAP Tablet
Developer’s Kit
(for use with your own system)
*See Note Below
3
*
3
3
*
3
3
3
*
Custom lead qualifiers
3
3
3
*
Handheld & Wireless
3
3
3
*
No electricity required
3
3
3
*
Leads consolidated in SWAP portal
3
3
3
*
Leads in real time
3
3
3
*
Capture leads anywhere
3
Capture leads outside of show hours
3
Take notes
*
optional
In booth printer
*NOTE: Available features for Developer’s Kit will be based on device being used
SWAP
•
•
•
•
•
Optium RT2000
•
•
•
•
•
•
Feature Rating:
For the latest in lead retrieval, you need SWAP!
Download the app directly to your phone or device
Capture leads anywhere: in the booth, sessions, meetings, events, in the hallway, on the bus, etc.
Custom lead qualifiers
All leads captured are consolidated in your SWAP Portal
Feature Rating:
A mobile method for capturing lead information
Instant access to lead data ; Follow-up can begin immediately
Handheld and wireless unit ; No electricity required
All leads captured are consolidated in your SWAP Portal
Booth activity can be monitored, in real time, from remote locations
If custom questions are desired? Contact our Lead Management Specialist
SWAP & Android Tablet Package
•
•
•
•
A high-tech mobile lead solution that stands alone OR compliments an existing strategy of a standard reader or multiple SWAP activations
All the mobile lead capture benefits of SWAP, pre-loaded on a 7” Android tablet
Your devices will be set-up and ready for lead collection with SWAP at the event
All leads captured are consolidated in your SWAP Portal
Developer’s Kit for Real Time Data Services
•
•
•
•
Feature Rating:
Feature Rating:
All of the information you need to access our registration database in real time
Instructions for your IT Department to set up the data transfer
Delivery of all access credentials necessary for downloads and customer support
Choose whether you want to pull data in real time, nightly or at the end of the event
JOHN DOE
Company, City, State
Convention Plant Designs, Inc.
Solar Power International
October 21-23, 2014
Las Vegas Convention Center
Las Vegas, NV
3100 Ridgelake Dr., Ste. 107
Metairie, LA 70002
www.cpdi.net
QUANTITY
Phone: (504)454-7204
Fax: (504) 454-7262
E-mail: [email protected]
ITEM
UNIT PRICE
PURCHASE ITEMS:
MUMS
YELLOW
WHITE
KALANCHOES
Lt. PINK
AZALEAS
RED
BROMELIADS
FLOWER ARRANGEMENT: Description
$25.00
$35.00
$35.00
$35.00
OTHER
WHITE
$65.00 & Up
TROPICAL ARRANGEMENT: Description
$85.00 & Up
BUBBLE BOWL
RENTAL ITEMS:
6 INCH GREEN PLANT - TABLE TOP
LARGE FERN
LARGE IVY
3' GREEN PLANT
4' GREEN PLANT
5' GREEN PLANT
6' GREEN PLANT
TALLER MATERIAL
-
LARGE POTHOS
TOTAL
$
$
$
$
$
-
$
-
$
-
$30.00
$
-
$25.00
$35.00
$45.00
$55.00
$65.00
$75.00
$
$
$
$
$
$
-
PRICED UPON REQUEST
TYPE OF CONTAINER Wicker
White
Black
INQUIRE ABOUT PLANTS AND FLOWERING FOR BANQUETS AND HOSPITALITY SUITES
RENTAL PRICE INCLUDES PLANT CONTAINER, DELIVERY, INSTALLATION, MAINTENANCE AND REMOVAL
COMPANY NAME
ADDRESS:
CITY, STATE, ZIP:
PHONE:
EMAIL ADDRESS:
BOOTH NUMBER:
TOTAL MATERIAL CHARGE
8.10% SALES TAX
INVOICE TOTAL
LESS PREPAYMENT
TOTAL AMOUNT DUE
BOOTH REP:
FAX:
$
$
$
-
$
-
$
-
AUTHORIZED SIGNATURE:
PURCHASE ORDER NUMBER:
Date & Time:
Do you need a designer to help you with your selection?
POLICIES: All orders require payment in advance or payment at the show site. Cash, Check, Visa, MasterCard or American Express are accepted.
If tax
exempt, enclose a copy of your tax exemption certificate. Rental items missing upon dismantling are the responsibility of the exhibitor.
Missing and/or
damaged product must be reported to our representatives prior to show close for any pricing adjustment.
To charge your account for additional floral services incurred during the show, please sign the credit card authorization:
X
IF PAYING BY CREDIT CARD, PLEASE COMPLETE THE FOLLOWING
American Express
Account Number:
Visa*
MasterCard*
*CODE ON THE BACK OF CARD
* CODE REQUIRED
Expiration Date:
/
* Cardholder Name: (Please Print or Type)
* Billing Address:
* City, State, Zip:
* Cardholder Signature:
X
Oscar Einzig Photography and Video Services
Exhibit Photography
Page 1
Exhibit Video & Event Photography
Page 2
Video Production
Page 3
Order Form
Page 4
Video Production FAQ
Page 5
Exhibit Photography & Video - Includes color corrected, high resolution images with unlimited usage rights shipped via
ground service within 7 business days from the end of the show unless otherwise stated below. E-Delivery of images and video
reel will be uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show. For expedited
delivery on any services, please contact us.
QTY
8x10 Print per view
$140.00 ______
Digital Image on CD per view
$175.00 ______
Digital Image E- Delivery per view
$190.00 ______
8x10 Print & Image on CD per view
$200.00 ______
8x10 Print, Image on CD & E- Delivery per view
$225.00 ______.
Dynamic Exhibit Photography- (Ideal for Exhibit Builders and Product shots)
Complete Studio Look with Post-Production per view
$475.00 ______
Imaging technicians will remove background, distracting objects or wall graphics, in addition to color correction. Both the
original view and enhanced view will be delivered on both on CD and an 8x10 print.
Additions to Exhibit Photography
On-site Delivery of Exhibit Photography
$75.00 ______
All unmanipulated digital images or video reel surrendered on-site on USB drive within 24 hours after image capture.
Duplicate CD of entire order
$50.00
______
Additional 8x10 Prints
$36.00
______
*NEW* Video Reel – (4 view minimum)
5-10 minutes of HD BRoll video of booth, without sound, captured during photography session.
Video booked in 30-minute intervals. Additional time charged at $300 per 30 minutes.
$450.00 ______
*NEW* Video Reel – (No minimum Photography Order)
5-10 minutes of HD BRoll video of booth, without sound, unscheduled before or during show hours.
Please notate on Order Form (p.4) with or without people. Video booked in 30-minute intervals.
Additional time charged at $300 per 30 minutes.
$650.00 ______
*NEW* Video Reel Post-Production
$300.00 ______
Includes a 30-45 second edited video with stock music and limited graphic. Delivered electronically within 10 business days
from the final day of the show
Subtotal Page 1 ______
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
1
Exhibit Photography & Video Pro Packages- Includes color corrected, high resolution images with unlimited usage
rights shipped via ground service within 7 business days from the end of the show. E-Delivery of images and video reel will be
uploaded to Dropbox for 15 days or your FTP site within 5 business days from the end of the show.
QTY
Pro Pack A
Includes 6 views of the exhibit delivered both on CD and 8x10 prints.
$1,055.00 ______
Pro Pack B
$2,105.00 ______
Includes 15 views of the exhibit delivered both on CD and 8x10 prints. Also includes Complimentary Photo Reel.
*NEW* Pro-Pack A w/ Video Reel
$1,390.00 ______
Includes 6 views of the exhibit delivered both on CD and 8x10 prints and 5-10 minutes of HD BRoll video of booth, without
sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30
minutes.
*NEW* Pro-Pack B w/Video Reel
$2,440.00 ______
Includes 15 views of the exhibit delivered both on CD and 8x10 prints and 5-10 minutes of HD BRoll video of booth, without
sound, captured during photography session. Video booked in 30-minute intervals. Additional time charged at $300 per 30
minutes.
*NEW* Video Reel Post-Production
$300.00 ______
Includes a 30-45 second edited video with stock music and limited graphic. Delivered electronically within 10 business days
from the final day of the show
E- Delivery of Pro Pack
$150.00
______
Additional Pro Pack Views per view
$75.00
______
Event Photography -All event photography services are to be used for timed special events only and must be booked in
consecutive hourly increments to obtain discounted pricing. For expedited delivery on any services, please contact us. QTY
Photographic Coverage and Delivery of all images on DVD
Hours
______
$350.00 for first hour, $300.00 for second hour, $250.00 for any additional hours
Delivery of color corrected, high resolution images with unlimited usage rights within 7 business days from the end of the show.
On-Site Delivery of Event Images on a 4 GB USB Drive
$75.00
Surrender of all unmanipulated digital images on-site on USB drive within 2 hours after the end of the assignment.
______
Upload of Event Images to Social Media Site Post-Event
$50.00/hr.
______
Time based upon photographic coverage booked above. All digital images uploaded to your social media site of choice within 4
hours after the end of the assignment.
For upload of images to Social Media during an event, or branding of images with logos or text, please contact us for further
information.
Description of Event:
Location:
Date:
Time:
One hour minimum, booked in hourly increments. Events taking place away from the main convention center are subject to a
two hour consecutive minimum. Travel time to and from event might result in additional fees. Does not include Exhibit or
Product Photography.
Green Screen Photography/On-site Printing- Place attendees into digital backgrounds. Add custom borders, logo or message. Attendees can
receive professional prints or digital uploads. Packages start at $1,200.00. Please contact us for further information.
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
2
Subtotal Page 2 ______
HD Video Production- All delivered video footage includes unlimited usage rights.
QTY
All-Inclusive Video Package
$1,875.00
______
Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit,
1 edited and produced video up to 3 minutes long with rough cut and 1 edit. Includes intro, outro, stock music and titling. First
draft delivered online within 15 days from the final day of the show. Final video delivered online upon final approval.
B Roll 120- Scheduled Raw Footage* Capture
$1,400.00
______
Up to 2 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit
at the time of your choice during show hours. Delivery of raw footage* on a USB drive within 10 business days from the final
day of the show.
Half Day B Roll Shoot
$1,875.00
______
Up to 4 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit.
Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Full Day B Roll Shoot
$2,875.00
______
Up to 8 consecutive hours (including setup and breakdown time) of in-booth HD shoot with 1 videographer and standard HD kit.
Delivery of raw footage* on a hard disk drive within 10 business days from the final day of the show.
Video Production Additions
QTY
1 Additional Wireless Mic
$75.00
______
More than 2 mics will require a sound mixer and may require a sound tech on-site. Price for sound mixer and tech determined by
scope of the project.
Post-Event Editing (3 Minute Video)
$1,250.00
______
An additional standard edited and produced video including intro, outro, stock music and titling up to 3 minutes long with rough
cut and 1 edit from existing footage. Delivered online within 15 business days from the final day of the show.
Raw Footage Delivery Options
External hard disk drive
$200.00
______
*Raw Video Footage Disclaimer
All raw footage is provided as is and may not be usable directly.
It is meant to be edited by a professional before use and saved in the appropriate format.
For examples of the video products, please visit http://vimeo.com/channels/535755
Description of Video:
Location:
Date:
Time:
(Telephone confirmation to be provided upon receipt of form.)
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
3
Subtotal Page 3 ______
Order Form
Bill To Company
Billing Address
City
State
Zip
Ordered By
Subtotal Page 1
________
Phone
Subtotal Page 2
________
Fax
Subtotal Page 3
________
Email
Sales tax
________
Name on Card
(Products delivered in IL subject to 9.25% sales tax.
Products delivered in Texas- applicable sales tax apply)
Card Number
Exp.
Shipping & Handling
(Via ground services)
$20.00
TOTAL
________
Signature
Ship to Company
Shipping Address
City
State
Zip
Ship to Attention
Ship to Email
Booth Name
Onsite Instructions____________
Booth #
On-site Contact
Cell#
Exhibit Photography/Video Reel Instructions
Monitors
___ON ___OFF
Lights
___ON ___OFF
With People___ Without People___ Staff Shot___
Must be prepaid with a Check, Visa, Mastercard or American Express. Cancellations received less than one week prior to the first day of
exhibitor move-in will be billed at 50%. Photography Orders ship within 7 business days after closing date of show unless otherwise stated.
Claims must be made in writing within 7 days of receipt of materials. Oscar Einzig does not work on speculation. 3/14
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
4
Video Production FAQ’s
Video Shoot:
Actual filming times may be shorter than the time the videographer is scheduled to be at your booth. Scheduled shoot times
include setup and breakdown of videographer equipment and may vary depending on the type of shoot and the equipment. Setup
and breakdown typically take 10-15 minutes each for a standard one camera shoot. The amount of footage a videographer
records depends on the amount of activity going on within the booth.
Standard HD Kit- includes 1 wireless mic, tripod and 1 light kit (on-camera or external - videographer’s choice). The light kit
is dependent on the shoot needs. We will only supply an on-camera light unless specifically requested otherwise. Please contact
us for additional or specific equipment needs.
Delivery of Raw Footage:
Raw footage is footage captured directly from the camera and is not typically used “as is”. In most cases the footage will need to
be transferred into an editing program to even be viewable. It is intended to be edited by a professional editor before a final
usable version is produced. Raw footage file formats will vary depending on camera equipment and editing equipment used. We
will charge $300.00 for a Half-Day Shoot and up to $350.00 for a Full-Day Shoot for the conversion of raw footage files to
viewable MOV files.
Raw footage such as B Roll is usually shipped within 10 business days from the last day of the trade show. For expedited
delivery please contact us.
Online delivery is by yousendit.com or wetransfer.com. The maximum file size for online delivery is 2 GB.
Raw footage can be delivered on USB drives or external hard disk drives as well. We generally will use a USB stick for data less
than 8 GB and a hard disk drive for data over 8 GB in size.
Editing Services:
We provide a variety of editing services for all videos we shoot. Please contact us for custom editing needs.
Production Service:
We provide a complete suite of video production services for corporate events, product demonstrations, testimonial videos and
others, in addition to videos we produce for you at trade shows. Please contact us for details.
Project Management:
For videos being edited, we require feedback to our editors within 10 business days of the end of the show. All projects will be
deemed completed if we do not receive customer feedback by that point. A project restart fee of $225.00 will be accessed to
reopen a project for 30 days.
We do not store your raw footage for more than 30 days past the completion of your project. We do offer raw footage/video
storage for up to 1 year for $350.00 per project. This storage will make it easier to edit a new video or modify an existing video
that we have produced.
We provide email feedback and notifications. Please make sure to whitelist [email protected] email address to ensure
our emails do not go to your spam folder.
325 N LaSalle Street, Suite 425, Chicago, IL 60654
P: 312-922-0056
F: 312-922-2866
www.oscareinzig.com
5