Download Exhibitor Kit

FEATURING CHEF
SARAH
PrilROn
Exhibitor Kit 2015
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IRVING
TEXAS
Beth Van Duyne
Mayor
Janua ry 2015
Welcome back to lrving, Texas, Zestfest Friends and Fansl
ofthe great City of lrving, Texas, I am extremely proud to welcome you back to lrving for
Zestfest 2015, for your fifth year at the lrving Convention Center at Las Colinas!
As Mayor
Greg Bagarozy and the entire Spicy Food Productions Team have once again delivered an amazing
program for this event which promises to keep delivering "hot and spicy" in ways that stay fresh and
fierce. Longtime friends and fans of Zestfest will welcome back many favorites, and newcomers will get
a taste of what all the excitement is about. We're especially thrilled to welcome
Chef/Writer/Mother/Texa n Sarah Penrod to lrving this year
chef stage
-
we can't wait to see her on the celebrity
!
We were so honored to have Zestfest as the very first public event in our Convention Center
-
you set
far! The lineup for Zestfest 2015 is
another great one, and we can't wait to show our Texas-sized hospitality as you mark your fifth event
the pace for what has certainly been
a
fiery couple of years so
here with us.
staffof the lrving Convention center at Las Colinas is well-geared to take good care ofyou while
you're at Zestfest, and the staff of the lrving Convention & Visitors Bureau is happy to assist with any
"outside" questions you might have during your weekend. You'll find great information about the many
other great assets lrving offers at www.irvingtexas.com. Wehopeyou'll also check in on Facebook and
Yelp while you're here, a nd snap a couple of spicy pics for Instagra m, too !
The
Whether you've come from near or far to be part of Zestfest 2015, we're glad you're here.
Sincerely yours,
Mry
Beth Van Duyne
Mayor
Citvoflrvinq lS25WkMnqBlvd. llrvino.TX75060
|
1972\721-2410 | www.citvofirvino.oro
January 2015
Welcome back to Irving, Texas
- Most Zesty Onesl
On behalf of the lrving Convention & Visitors Bureau, I just want you
to know how proud we are to welcome Zestfest back to lrving for your
FIFTH vea r here!
Each year, the team at Spicy Food Productions works in a mad fury in
their off-season to add all sorts of new elements to this great event, to
keep it fresh and fiery, This year they've added a brilliant new face to
the mix Chef/W riter/M other/Texa n Sarah Penrod and she'll be
gracing the Celebrity Chef stage throughout the weekend. We're so
thrilled to have her here in Irving!
-
-
Our staff at the Irving Convention & Visitors Bureau is always nearby
for you, and happy to point you in the direction of events and activities
after Zestfest hours, and our hotels and restaurants who are looking
forward to you being back here. (You can find lots more information
at our website at www. irvingtexas. com. ) The staff at the Irving
Convention Center at Las Colinas will take good care of you while
you're here in the building. We also hope you'll check in with us on
Facebook, and that you'll share the fun we know you're having on
Instagram, Twitter and YouTube, too - and anywhere else you're
hanging out online.
Thanks so much for making Zestfest part of your weekend plans
here's to a zest-filled 2015 for all of us!
-
In fiery friend sh ip,
lvlaura Allen Gast, FCDME
Executive Director
500r{
Las Colilas Bou1er3rd
/
lrdnq, lexas 75059
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Utility Service Pricing
Exhibitor Services: Phone: 972-4Ot-7775 Email: OnlineOrders@SMc lCC.Com
r'!rr"'c ci:f'rv!.!T!{ir'l
All orders must be placed online using our automated system.
show registrant will receive a link and temporary password via email once orderinB is open.
Contact Exhibitor Services for questions regarding this process.
'Advance Rate aoplies if ofdered ONE week prior lo Load In Date, if received after that date On Site Rate Applies
Electrical Services
Descrlplion
Advance Rate'
On Slte Rate
$110 (No Tax)
$130 (No Tax)
30 Amps Three Phase 208V
$300 (No Tax)
$325 (No Tax)
1ooAmps Three Phase 208V
$600 (No Tax)
$625 (No Tax)
200 Amps Three Phase 20BV
$1200 (No Tax)
$1,400 (No Tax)
up to 20 Amps Single Phase 120V
THREE PHASE 2O8V
l5'
$r6.24
Extension Cord 25'
$27.06
tsnenston uoro 5u
$54.13
Extension Cord
Power Strip
$'16.24
CUSTOM ELECTRICAL WORK-
Hourly Rate
Descfiption
On floor Electrician (4hr l\ilin)
Evenif g^Veekends/Holidays (4hr
$110.00
$145.00
l\,4in)
lnternet/Telecommunication Services
Advance Rate'
STANDARD INTERNET & NETWORK SERVICES
On Site Rate
High-Speed lnternei Conneclion 1 lP
'20120 allshared nelwork. Higher speeds available.
See Exhibilor Services lor pricino
$
350.00
$
Additional lP Addresses
$
50.00
$
s0.00
100.00
$
125.00
it Cat 5 Cable
$
$
15ftCal5Cable
25 ft Cal 5 Cable
16 Port Hub Flental
7
400.00
14.00
g
14.00
$
go oo
$
30.00
$
50.00
$
50.00
SPECIALIZED INTERNET & NETWORK SERVICES
$
$
$
450.00
Standard Phone line ior Calls
$
325.00
$
350.00
Slandard Phone line for Credit Cards
'Limited availabilliv. Contacl Exhibitor Services lor lurther delails.
$
300.00
$
350.00
so.oo
$
Dedicated 2N4B Service (Slatic lP)
Dedicated 5MB Service (Static lP)
Dedicated 101\rB Service (Static lP)
550.00
850.00
Must be ordered in Advance
STANDARD TELECOMMUNICATIONS SEBVICES
Telephone Unil
$
30.00
Zest Fest 2015 > Wingate by Wyndham Las Colinas - Irving Texas
Page 1 of 3
Bookonhneorca usi1,800,317-0077 ContadUs AboutWntate.
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ZEST FEST 2015
JANUARY
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23, 20I5 - .]ANUARY 25, 20] 5
love spicy food and festivals then you u.,onl want to miss thislZestFest is back at rhe lrving Convention Center
options, iive music, celeb.ity chefs and contest a I packed inro one acrion packed weekend. Come join
country from lanuary 23-25, 201 5.
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the spicy foodies and exhibitors from around the
DATES
Friday,lafuary 23, 2015 10:00 1:00
Frldat January 23, 2015 1:00-5100
TRADE ONLY
Saturday, lanuary 24, 201 5 1 0i00,6r00
saturday,l.fuary24,2015
5r00 8100 Dinn€r at ZesrFest
Sunday, January 25, 201 5 1 0:00-5r00
PLACE
http ://www. wingatelascolinas. com/event/zest-fest-20
15
/
12t10/2014
&@&st,2015 )t Wingsfe by
- Irvi,ttg Texas
Page 2
of3
ltulng Conventlgn Cent€r.t Lrs Collnai
500
w tas
Collnas Blvd.
lrvln& TX 75039
CONTACTI
Gregory Bagarozy
845.6613616
pdu(€rp@€arthlink.net
TCKETS WLL BE AVAILABLE ONLINE OR ATTHE CONVEMION CENTER BOX OFFICE,
cLIcKHERE to reseNeyour room atthe wlnSate by wyndham in Las collnas
DEIAIT9
OROANIZER
Start:
zestFest
January 23.2015
Webslte:
End:
wu/w.z$dest201
1
.com
January25,2015
Event Categoa),:
cndon C.nter
lflh8cor
Event
TaF:
2015, celebrlty, chefs. contest, Dallas, dfw,
.1r.nt, food, foodle, hot6l, lrvln& Las
Colh6E/ splcy,
T.xr5 Z.stfesr
Webslte:
hupr/www.z$tfet20l 1..om
VENUE
lrvlng Com/entlon Cent€r
500 West Las Colinas goulevard,
bvlt&
+
dX 73039 Unlted
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Zest Fest 2015 > Wingate by Wyndham Las Colinas - Irving Texas
Page 3 of 3
WYNDHAM
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SIGN UP FOR
EMAIT OFFERS
Hxy 114 W.lnlt HlllLn,ltotn& TX 75038US
1-2144921 930 Pho.e 1-972.751 ,1031 Far 1-366-91 0-
850 W Walnut HlllLane,
i.seradofi
8759
Email [email protected]
.
Home I Lo.atlon I Accommo&dons I Meerll)gs & events I Dinin8 | Thlrys to
do
contact Us
wln8lteDFwlWinEateDallaslHotellnLascollnaslHotelsinlrtnalHotelsnearoMAlrponllrvlneconwnnonCenrerlDFwAlrporrHotel5lHotellnDalld
Today's oater 1Oh
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D.c.mber 2014
Hotel Interner Markedng, Online srrare&/ & A.alytks pr@tded by Xrtya Connect
http://www.wingatelascolinas. com/event/zest-fest-20 1 5/
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Welcome Exhibitor
Dear Exhibitor,
We take great pleasure in notifying you that SES has been selected as the "Official Service Contractor" for the
zestFest 2015. We would llke to take this oppoftunity to assure you that we will do our utmost to make this a successful
and profitable event for vou.
We offer a full range of services to assist you in maximizing the impact of your exhibit, from rental packages to experienced
labor for installing or dismantling your booth. We are proud to be your partner.
Enclosed you wiil find important event information as well as order forms for services you may require. Quesuons regarding
shipping, storage, furniture, graphics and labor should be directed to:
Exhibitor Sbn ice Department
Superior Expo Services
10548 W. Highway 80
Forney, TX 75126
[email protected]
972,271 ,7444 or toll free 865.386.3976 (866.FUN.EXPO)
Questlons regarding the convention's policies, space assignments, display limitations and event schedules should be directed
to:
Spicy Food Productions
Contact: Greg Bagarozy
Phone: 845-661-3616
E-mail : [email protected]
Please note the various items being provided for each booth by Show Management are located in the Show Information
page 4.
Analyze your needs carefully and return your order forms with full payment before Tuesday, January 13, 2015 to save
money as well as ensure the availability of your item.
PAGE 2
ZestFest 2015
January 23-25, 2015
Iruing Convention Center -
lfl
--
IL{
=fif-
Table of Contents
'e-==='==
|
Exps
=Err''=s=
Event Information
FAQ
6
Payment Policies
7
Limits & Liabilities
8
Shipping Instructions
Shipping Quote Form
Shippinq Labels
Material Handllng FAQ
ll
Material Handllng Rates
t4
Display Tables & Accessodes Order Form
15
tr
Carpet & Cleaning Order Fofm
16
o Tuesday, January 13, 2015
Pipe & Base Order Form
L7
E
Tuesday, January 13, 2015
Signs & Graphics Order Form
18
o
Tuesdat January 13, 2015
Display Labor Order Form
19
In-Booth Forklift Order Form
20
Cartload Service Order Form
27
Tuesday, January 13, 2015
Vehicle Spottlng Service Order Form
Rules & Regulations
23
Third Party Payment Form
24
Exhibltor Appointed Contractor Form
25
Sample Certificate of Liability Insurance
26
Irving CC Utility Forms
PAGE 3
\a.-.
ZestFest 2015
January 23-25, 2015
Irving Convention Center
*l-n_
*ilq ftgi
I
lBulrE.l{t{5R
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Event Information
Discount Deadline: Tueday, January 13,2015
Show Colors: Red, Gold, Red
Booth Carpet: No CarDet included with booth.
Aisle
Carpet:
Red
Substitutions are not permitted,
If you require alteratjons or additions please review the enclos€d order forms.
No credit
or refund will be given for items
not u5e0.
Each 10'
.
.
.
x 10'
booth will be Drovided with:
8' tall background drape
3' tall side dividers
1 - 6' skirted
2 - chairs
1
bble
1 - 7" x 44" ID Sign
- wastebasket
SES lvlove
Decorator lvlove In Only Tuesday, January 20, 2015
In:
Exhibitor llove In:
8:00am - 4:30pm
Thursday, January 23, 2015
9:00am - 9:00pm
Early Birth or Local Wednesday, January 21, 2015
Thursday, January 22, 2015
Trade Only Friday, January 23,2015
Event Hourcl
9:00am - 5:00pm
Wedneday, January 21, 2015
Friday, January 23, 2015
Saturday, January
24 2015
8:00am - 4:30pm
9:00am - 9:00pm
10:00am - 1:00pm
1r00pm - 6:00pm
10:00am - 6:00pm
Sunday, January 25, 2015
10:00am - 5:00pm
Sunday, lanuary 25, 2015
5j00pm - 9:00pm
lvonday, January 26, 2015
8:00am - NOON
Driver Check-In By:
lvonday, January 26, 2015
10:30am
Freight Re-Directed Ati
f4onday, January 26, 2015
11:30am
Sunday, January 25, 2015
5:00pm
Exhibitor l4ove Out:
SES Move
out:
Advance shipping Address:
Superior Expo Services
c/o ZestFest 2015
Booth Name &
10548 W. Highway 80
Forney, TX 75126
#_
Direct Shipments to Show Sitel
Irving Convention Center
c/o Superior Expo Services
Booth Name & #_
500 W Las Colinas Blvd.
Irving , TX, 75039
-
ZestFest 2015
If you have any questions or do not find what you are looking for in this manual, please feel free to email [email protected]
Exhibitor Service Deoartment at 972.27 1.7 444.
or call our
SES will have a service desk in a convenient location at show site if you require any further assistance.
PAGE 4
ZestFest 2015
January 23-25,2OL5
In ing Convention Center
SuFEnletR
txF.r
skstvtcta
Frequently Asked Questions
&
Eachhevent is
different. Please see the Event Information page 4, which will specifically list what items, if ani,-wliiUe included in the
@
@
& password will be emailed to you.
form toi
Orders w.ill not be.pro-cessed without full payment, Pleas€ review our Payment Policies for detailed information. Don't foroet to keeo
a.copy or your 0r0er lor your records. For orders going to other "official suppliers" (i,e, Electrical, Internet, TeleDhone,'Audio
vlsual, etc.) please lollow tne payment and mailing instructions indicated on each of thi: forms located in this manual.
cancelled
t"1tio"idf'-liii:ypHiiii:i3'ill"liijr:f,',:"itffif?i'.1'3"[],:l"tJi::fiP[fJ#:l'JfilJil"'."+;i€EHf$]%3#$,;'
rry 14,2015 they y;ill be billed at 1000/0.
e&
@
prior.to Wednesday, January 14,2015 will be refunded at 1OO%, Items cancelled after Wednesdav. Januarv 14.
received for
lr]lnuy^T9[!fgtt"q"
ts sfl reoutreo to be on ttte.
services requested before the orderwill be processed. If you choose to pay by check, a credit card
option on-e:.Advance shipping is sending your materials, up to 30 days prior to the event, to a desiqnated warehouse which will
d,e]rver_i! qil9ctly tp youl booth space during SES move in., The advanbge bf sending your freight in ad.Toje.^V,9tli-Il9!9-!I
vance rs Knowrnq ,?[q
rt nas![9!.
arflved and wr be delivered to your booth Drioi to vour arrival,
option twor Direct shipping is sending your ma,teriafs directly tdsnbw-site ourihq the desiqnated move in times. There is some
!![
ll'r!n_ qll99t 9llpPrng because it does not allow for errors by your inbound
arflve 0n !me, there may not be enouqh time to resend your materials,
carrier. If there-is a problem and your carrier does not
Material handling includes re.ceiving, unloading your exhibit materials, storage for up to 30 days at the advance shiDDino location.
oelvery ro.your Doorry handtrng ot empty contajners (removat from booth, stored, then returned to the booth at th€t cldse of the
gyelllqnp removal ol the matenal trom your exhibit booth for reloading onto outbound carriers. This charqe does not include the
co$ or
snrDorno.
Shipping is the-means by which shipments are transported via carriers to and from the event location.
YRC Freight is.the preferred carrier for Lhis show.
Freight offers a convenient, hassle free shippinq service. If you would like
to arrange lor shipping or receive a quote from YRC-Y_RC.
Freight please call l-800-531-3976 or yrcfreiqht.tori
ABill of Ladir-rq isa type_of d_orument that is used to acknowledge the receiptofa shipment of qoods. In addjtion to acknowledqinq
Ine.recerpt oI gooos, a Brll ol Ladrng Indrcates the particular vessel on which the qoods have beCn olaced, their intended destinatioi.
and the te.ITl lor transporting the thipment to its final destinalion. A Bill of Lading is mandatory for SES to release your materials'to
your soecrlred carrier aI the close or the event.
You may use any carrier of your choice, however we suggest you use the preferred carrier, YRC
Freiqht. It
is your resoonsibilitv to
contac ano maKe all arrangements tor any carrier other than the preferred carrier. SES cannot quarantee thafother cerriers will
snow up to prcK up your shipmenf, We do not provide outside carrier shippinq documents and/orlabels.
ASES.Bill of Lading is required on ALL outbound shipments. The Bill of Ladinq is available atthe service desk, Aftervour booth is
p-alcfe!, lab€led and ready to be shipped please relurn the completed Bill of Lading form to the service desk, If you are not usinq
YRC Freight, our preferied carrier, Vou must call your desiqnaled carrier with oicl uo information. iivour ciriierlaiis-to ih6w
.u1r J^o!.{i[ii1n_qnlyif l-p9.re-!!fe4eg throush YRc Frtisht and fhe d'isiorinTriie witi not ip'pii' A3iS' reprefitaliie
w
De
ava aote at snow stte tor turther questions.
J9i99i,ijiilt*ice,
usually available one week after the event closes, contact our Exhibitor Service Department at
PAGE 5
ZestFest 2015
SLrpEr.lttR
lanuary 23-25,2OLs
Irving Convention Center
gXPC'
StRvaBEg
Credit Card Authorization
i shipping costs, surcharges and any other additional amounts incurred as a result of show site orders placed by you or your
I representative. Please complete the information requested below and return this form with your order.
Companyl
company
Booth Numberl
Cardholder Name:
Credit Card Number:
Expiration Date (mm/yyyy)r
cardTypet
l1 | oiscover ln
!
lvisa
n
lMastercard
lAmerican Express
Billing Address:
Cityf State, Zip;
Phone Numberl
Fax Numberi
E-mail Address:
Authorized Signature:
I,
agree to the conditions stated in this manual and the above paragraph.
lulaterial Handling (Non-taxab/e).
$
Booth Package:
$
Display Tables & Accessories:
$
Carpet & Cleaning: $
Pipe & Drape:
$
Floral:
$
Luxury Furniturel $
Discount Deadline:
Tuesday, January 13, 2015
.
.
.
Sign & Graphicsl $
Rental Units: $
Add On: $
Hanging Banner/ Riggingl
$
In-Booth Forkliftl $
Cartload Service:
All prices include delivery, installation, rental charge for the duration of
the show and removal at completion,
Payment, in full, must accompany all orders by to receive the discount
price. Orders received after this date will be charged the standard rate.
Items cancelled prior to Wednesday, January 14,2015 will be refunded at 100%. Items cancelled after Wednesday, January 14
2015, and prior to delivery wlll be refunded at 500/0. Items cancelled
on show site or after delivery are !9!:Igfg!d3lb!g and billed at 100%.
Exceptions to this policy are Luxury Furniture, Graphics and Display
Rentals. If these items are cancelled after Wednesday, January 14,
2015 they will be billed at 1000/0,
$
Vehicle Spotting Servicei $
Labor (Non-taxable).
Totall
$
If
$
Mail order forms & full payment
Sales Tax 8.25olo: $
GRAND TOTAL: $
to:
to:
paying by check, make payable
Superior Expo Services
10548 W. Hiqhwav 80
Fornev. TX *126
Please reference the show Name & ComDany Name
to;
Fax orders with full paymentto:
Email orders with full payment
[email protected]
972.271.7888
ATTN: Exhibitor Services
For any additional questions please feel free to email [email protected]
or call us
at972,27L.7444 or
]
ZestFest 2015
January 23-25,2OLs
Irving Convention Center
supaf,rl{tR
E:XPCI
gignvtcgg
Policies
Full payment must be received for services requested before the order will be processed.
If you choose to pay by check, a credit card is still required to be on file.
All prjces include delivery, installation, rental charge for the duntion of the event and removal at completion.
All charges are subject to sales tax.
Payment, in full, must accompany all orders by Tuesday, January 13,2015 to receive the discount price.
Orders received after this date will be charged the standard rate.
Items cancelled prior to Wednesday, January 14, 2015 will be refunded at 1000/o. Items cancelled after Wednesday, January
14 2015, and prior to delivery will be refunded at 5Oo/0. Items cancelled on show site or after delivery are non-refundable andbilled at 1000/o Exceptions to this policy are Luxury Furniture, craphics and Display Rentals, If these items are cancelled after
Wednesday, January 14 2015 they will be billed at 1000/0.
l
use the Credit Card Authorization form to help add up your order.
N4ultiply the appropriate 8.25 o/o Sales Tax by your subtotal and get the grand total.
To be tax exempt you must be a government or non-profit organization. If you are eligible, please provide an exemption certificate
when placing your order. A resale certificate is not acceptable, as we are not providing services to be resold.
2.
Online Ordering -.A link to the site, username, & password will be emajled to you.
Pavment
'Email bv Email
ydulorder with full payment to : [email protected]
_
Payment bv Fax
Fax in your ofder with full payment to: 972,27L,7aaa Attni Exhibitor Services
Pavment bv Mail
Mail in y'our order forms and full Davment to;
Superibr Expo Services
-
10548 W. Highway 80 Forney TX 75126
RE: ZestFest 2015
SES accepts Discover, N4astercard, Visa or American Express credit cards only.
If a check will be submitted for payment please attach with your order forms and mail to Superior Expo Services. If you choose
to pay by check, a credit card is still required to be on file, All checks should be made payable to: superior Expo services
Orders will NOT be processed without full payment. please fill out the Credjt Card Authorization Form.
Purchase orders may not be used in lieu of payment, SES will only accept purchase orders from Government and State Agencies.
To process your order and receive advance prices, payment in full must accompany your order. Advance payment for material
handling should be based on estimated weight. Advance payment for labor and other equipment rental services should be based on
estimated installation and dismantling hours.
All show site orders including labor and material handling are payable upon presentatlon of our invoice at the event, For your
convenjence, we accept Discover, Visa, Mastercard or American Express, as well as checks? travelers check and cash. Orders received after the deadline or made at the service desk during the event will be billed at standard prices. Services ordered at show site
will not be processed without full payment.
If you have contracted work through a display/exhibit house and require th€ services of SES , the payment policies stated above
apply. Please forward this information to the proper parties. The exhibiting firm, is ultimately responsible for payment of charges
incurred. In the event the named third party does not make payment upon presentation of invoice at show site, such charges will be
presented to the exhibiting firm for payment.
International exhibitors must pay for all services in tJS funds and must be drawn from a US bank. All charges must be paid in full
prior to the close of the event either by cash, credit card or check. Wire transfers must include a g20.OO (US) transfer fee.
If you are shipping freight to our warehouse or to show site and/or are ordering labor for installation or dismantling and/or rigging,
you must complete the Credit Card Authorization form, Our services will not be performed unless we have a credit card authorization
form on file. Ifyou require rigging or dismantling labor on move out, charges will be applied to your credit card.
PAGE 7
ZestFest 2015
January 23-25,zOLs
Irling Convention Center
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sES , its subcontractors, and Show Management shall not be responsible for loss, delay or damage due to strikes, lockouts or work
stoppages of any kind.
SES, its subcontractors, and Show Management shall not be responsible for loss, injury or damage caused by laborers or
equipment furnished by sEs or its subcontractors, except when such laborers are working for or operating equipment under the
direct supervision of a supervisor designated by SES or its subcontractors.
SES , its subcontractors, and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits
or revenues, or for any collateral costs, which may result from any loss, injury or damage to an exhibitort materials or exhibitor
personnel, which may make it impossible or impractical to exhibit exhibitor's materials.
Claims for loss, injury or damage, which are not submitted in writing to SES within (30) thirty days after the close of the event, at
which the loss/ injury, or damage occurred, shall be considered waived. No suit or action shall be brought against SES or its
subcontractors more than one year after the accrual of the action,
SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the
suoervision of the exhibitor.
SES will not be responsible for improperly packed or concealed damages to exhibit.
The placing ofan order for the services of laborers and the use of equipment by an exhjbitor, orany agent ofthe exhibitor shall be
construed as an acceptance bV such exhibitor or aqent of terms and conditions set forth.
SES will not be responsible for damage to uncrated, un-skidded, and concealed damage to materials for any reason.
SES will not be responsible for loss or theft of materials after delivery to booth or before pick-up for loading at event close.
SES is not responsible for shipments left in booth by exhibitor. We will count and ship pieces as found when we remove them
from exhibit hall. SES recommends all valuable items be covered by YOUR insurance company to protect agajnst theft.
In the event the designated carrier fails to pick up by the specified time, shipments will be re-directed by the show carrier.
N4ake certain all of your materials are properly insured against flre, theft and all hazards while in transit, to/from your booth and for
the duration of the exhibition. This may be done with "riders" to existing insurance policies.
f4aterial handling includes unloading your exhibit materials, storage for up to 30 days at the advance shipping address, delivery to
your booth, the handling of empty containers into/out of storage, and the removal of the material from your exhibit booth for
reloading onto outbound carriers. This is not a transportation charge. This is a round-trip service and discounts will not apply for
inbound or outbound only shipments.
Do not send advance freight for Saturday/Sunday delivery, there is no guarantee someone will be there to receive it, lvlake sure
your freight arrives during normal receiving hours, Monday - Friday, . If you are sending materials direct to show site, please
make sure it does not arrive prior to the deadline specified. l'laterials arriving prior to the deadline may be REFUSED. If received
and signed for additional surcharges may apply,
A SES Blll of Lading must be fllled out at close of show. The Bill of Lading is available at the service desk during your event.
Without a Bill of Lading the shipment may be brought back to the SES warehouse and surcharges will apply.
In order for us to process your order for services and materials ljsted in this Exhibitor Service Manual, we must have a signed Credit Card Authorization form with credit card information or full payment in advance. Invoices for outstanding balances will be prepared at the service desk for review and payment.
Advanced payments will be indicated and any balance due must be paid in full by cash, credit card or check.
All inquiries must be resolved and completed before you leave the event.
Orders by telephone will not be accepted.
All advance orders, discounted to your advantage, must be paid-in-full at the time the order is placed.
Orders received without payment will not be processed, Payment for all show site orders will be due and payable upon
presentation of our invoice at the show.
Services ordered at show site will not be processed without full payment.
The availability of furnishings at show site can, on occasion, be limited and for that reason can not be guaranteed. It is best to
place your order in advance if possible.
Any discrepancy in items ordered and items received, or any complajnt or question concerning service, must be reported to SES
immediately, Issues will be resolved and/or any valid adjustments will be made at that time and approved by the SES supervisor
in charge. Credits and adjustments will not be made on information received after the show.
Items cancelled prior to Wednesday, January 14, 2015, will be refunded at 1000/0. Items cancelled after Wednesday, January 14, 2015, and prior to delivery will be refunded at 500/0. Items cancelled on show site or after delivery are lg!:Igfuldau!9
and billed at 1000/0. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after
Wednesday, January 14, 2015 they will be billed at 1000/0.
PAGE 8
ZestFest 2015
January 23-25,2O'.5
Irving Convention Center
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Shipmqnts may bS sent to the qdvance warehouse.up to thirty (30) days prior to Monday, January 19,2015. Shjpments must
--arrive Mondai, January 19, 2015 by 3:30 pm. No shiDmehta will b6 recelved at the w'arehouse on witekends or'iidiiaaG.
snrpments arnvlnq at the warehouse after Monday, January 19, 2015 will be charged a late to warehouse fee of 9150.b0 in
addition to any other charqes incurred.
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thipmenlq must arrive nosooner than Tuesday, January 20, 2015, If shipments arrive before this date they may be refused.
snrpments wrjr 0e recetved dunng the destqnated move in periods as well as throuqhout the event. (See Event Information Daoe)
As an exhibitor, it is your responsibility to lnstruct your cariier of the DroDer date for the direct deliveiies to show site,
wergh tickets or Bills of.Lading. indicating weight must accompany freight delivery. The driveB signature on the show site
receNrng repoft wl|| veflry me totat count and wetqht.
Your SES Bill of Lading will be available for verification and signature at the SES Service Desk located at show site.
After your booth is packed, labeled and ready to be shipped please return the completed Bill of Lading form to the service desk.
Please dupiicate form for split shipments (one form for each location or one for each carrier).
The Credit Card Authorization form MUST be Drovided when submittino this form.
If your carrier fails to show up, your-sh-ipment will be re-directed throu6h YRC Frcight and the discount rate will not apply.
It is YOUR responsibility to contact and make all arrangements for any other caffier than the preferred carrier, YRC Freight. If
using an alternate carrier please provide SES with shipping documents and/or labels as well as this form.
SES reserves the right to re-direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up
the shiDment bv the established carrier check in deadline,
PAGE 9
Si
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Superior Expo Solutions is the official show carrier for the
ZestFest 2015
Irving Convention Center
January 23-25,20ts
Superior Expo Solutions offers competitive solutions for all of your
logistics needs.
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Round trip ground transportation & material handling services
Pick-up and transportation from point of origin to either advance warehouse or show site
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Pre-printed shipping labels
SAVE 15% on material handling when using
Superior Expo Solutions roundtrip
Consolidated invoicing for material handling and shipping charges
.
Managed transportation to and from the show floor
.
On-site customer support
PAGE 10
ZestFest 2015
January 23-25,20ts
Irving Convention Center
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Superior Expo Solutions - Shipping euote Form
Company Name:
Booth #:
Contact Name:
Phone#
''' : "
E'mail Address:
XNBOUND - Pick Up Location
Information
Requested Pick Up Date:
Company:
Street Address:
City, State:
I will be shipping to the Advance Warehouse
I will
be shipping to
Direct to Show Site
Superior Expo Services
Irving Convention Center
10548 W. Highway 80
500 W Las Colinas Blvd,
Forney, TX 75126
Irvjng , TX 75039
Adv, Warehouse Deadiine: [4onday, -]anuary 19, 2015
Delivery Date: Tuesday, January 20, 2015
I would like to schedule Outbound Transpoftation, Piease Provide me with a N4aterial Handling Agreement at show site
for my shipping instructions and signature. So we may deliver your Outbound Material Agreemenl and labels, please
complete the following information if djfferent from pick up address:
Company;
Street Address:
Number of Labels:
u
Type of Service
Standard Ground
biloi l4atefla,
K.D. (wooden)
Grtons (cardboafd)
tr
Expedited Ground
u
Next Day
T
Crates Exh
Trunks
Sk ds
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/
Cases
LX
(fber) (colof)-
PalleLs
Carpets (co or)
Other
Other'
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nal Weight Subject to Correct Weight & Dimensions
PAGE 11
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ZestFest 2015
January 23-25,2Ot5
Irving Convention Center
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Advance & Direct Shipping Labels
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ZestFest 2015
January 23-25,2OL5
Irving Convention Center
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Material Handling FAQ's
SES has the responsibillf/ of receiving and handling all exhibit materials, empty materials and empty crates, It is our responsibility to
manage docks and schedule vehicles for the smooth and effc ent move in/out of the event. SES wilJ not be responsible, however, for
any materials they do not handie. SES will have comp ele controi of the loading docks at all times, If you wish to unload or load, you
must report to the sES Freight Desk. Do not proceed to the docks until toid to do so.
::> gHiSLIS-gAlgElAt-HAxpl$t9?
lvlaterial handlinq includes receivino. unloadi
deliverv to vour booth. handlino olemotv cc
i' any Wpe of shiDpinq contai'er thal can oe unloaded at tne oock and delivered wtthoul addit.onal
handllng. Crated containers include: crdLe5, fibdr cases, a-d proper.y packeo skid..
Crated shipments aIe packed
include a mix of both crated and uncrated materials,
al handllng.charges w ll apply to shipments that arrive in vehicles that are not dock height,
le oroo tTarlers. eta.
t requlre muiUple items to be moved or removed for delivery to booth. (i.e. loose items
w1ro require multiple pieces
to be moved to the rear of the trailer, in order to select the next
from the trailer to rerfit in seouence.
arrive frorn a carrier without a Bill of tading, which requires additional time and labor to pro-
cess.
Excess of Small Shipments: L0 or nore loose o eces ll'al are nol Ddlleliled or ctaied.
Uncrated shipments i-dicales a sh,DrenL Lhdt is shrooec oose o pad-wrapped, dad,or u-sKrdded macfinery wifhout proper
llfting tools.
Straiqht Time: f4onddv - | rrdav, Bt00 am to 4 t30 om.
Overfime: All other tinies. Satuidavs. Sundavs and Hol.davs.
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ST/OT or OT/ST:
IF Freigh[ wr
lbe
handled one way on straight time and one way on overtime, either into the event or out of the
OT/OTr If freiqht \,vill be handled on overtime into the event and out of the event.
Ove.trne c"argetare a55e55ed when SES hds been qra-led access to tne Facrlity 0uring overtime, per Ihe conLraclJal agreen'enl
behveen Show \4a-aqen"enl and the fdc.l,fy. lhis ,nil-aes warehouse ship nenli.
Charqes will
Cha'qes
wri be based on lhe
weiqrt
Lhe weiqht
o'vour
inboL
shiDmenl. Each shrDment recerved is considered se)parate. The shipment
vour inbound
-nexlof
weioht wirl
weiqht
witl oe rounded LD Lo L-e
Lne ne/L 100 loq..
los.. tacn
t. 100 los. is cons,oered one cwt (hltndred weichL). There is a 200 lbs. minimum
chaige for each shipment. Please refer to the llaterial Handling Rate Sheet for event prices.
Calculate Total CWT (Enter in increments of 100 lbs. only; make sure to round up to the next 100.)
Exalnple Be/ow is based on the Dubllshed rate.
350 lbs, (rounded to the next 100) divided by 100
CWT x $28.00= Material Handling Charge 9196.00
4
=
4
Tolal CWT
The most.ost eFfectrve wav to se-d your sl^rpnenl s Lo consol,date and shr nk wrap voLr shiorents into one. Tf vou'shioment is
broken-up qnd del.vered in nultiple shipme"ts, you wil oe chdrged pershrpment. peaseadviseyourcarriertodeliverasone(l)
sh pment. Be ow ;s an eyample for an advance [o warehouse shrprr'ent -sinq fhe p-bl shed ratet $49.00
PAGE 13
guFERtoR
EX!5C'
S €rrwiE€s
ZestFest 2015
January 23-25, 2015
Irving Convention Center
Material Handling Rates
Material Handling Charges Includel
.
Receiving and unloading your freight at the docks
Deliverv to vour booth
Storage and return of empties at the close of the event
Removal of your freight from your booth
Reloading onto your outbound carrier
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r
ADVANCE SIIIPMENTS TO WAREHOUSE
. The advarce warehouse will oegin receiving sh.pnerts 30 days orior ro: Monday, January Lgt 2Of5
. A|| mateflars srtpDed In advance to ^e warei-oLse N4UST ARRTVE By: Monday, lanuary 19, 2015
. Any shipment arriving after this date will be charged a late to warehouse fee oi g150.00 in addition to any other charges
lncurred.
. Warehouse receiving hours are Monday - Friday, 8:30 AM 5:00 Plvl. Any shipment delivered after hours or on weekends
may oe reruseo.
r Uncrated shipments cannot be received at the waTehouse.
. Small_Packages: Shipments ufrder 35 lbs. (received n a sing/e shrpmenfi will be charged g45.OO for the 1st package and
$20.00 every package after (per shpmenfi within Lhe same shipmert.
r Shipnents w ll be weighed. Pric,ng is based 01 actual wetght ol sh,pment
DIRECT SHIPMENTS TO SHOW SITE
r
All materials shipped djrect to show site MUST
ARRM
NO SOONER
THAN: Tuesday, January 20, 2015
. Any shroments ar.iving p"ior to the above date'ray be refused,
. Sh pn-ents w,ll be received during the nove in pe"ioos a1d t-rouqhoJl lne everr.
r Small-Packages: Shlpments u|der 35 lbs, (receued in a srngle shlpmenfl will be charged
$20.00 every package after (per shipmenj within the same shipment,
. Shipments will be weighed, Pricing is based on actual werght ot shtpment
RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE
g45.00 for the lst package and
IN & MOVE OUT SCHEDULE,
Warehouse Shipment (200 lbs, minimum)
Crated or Skidded Shipment
$28,00
$s6.00
Special Handling
$3s.00
$70.00
Crated or Skidded Shipment
530.00
$60. oo
Specrai Handlrng Shrpment
$37.s0
$7s,00
Sholv Site Shipment (2O0 lbs, minimum)
Small Package (Maximum weight is 35 lbs, per shipment)
First Carton
$2s.00
Each Additional Carton
$20.00
Late to Warehouse
Freight arriving after Monday, January 19/ 2015
$150.00 Per Shipment
Total Weight
Estimated Material Handling Total
A
lbs.
$
creditcard MUST be on file for all material handling, shipping inbound and/or outbound to the event.
PAGE 14
ZestFest 2015
January 23-25,2OL5
Irving Convention Center
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Display Tables & Accessories Order Form
Discount Deadline: Tuesday, January 13, 2015
Company:
Contact Namei
Addressl
Z p Codei
Phone #:
Booth Number:
E mailaddress:
Skirted Display Tables 30" high (topped in white vinyl)
Qw Item Description Discount Standard
Total
4'tx24"W\30"t1
$84.50
$ra2.t5
6'Lx 24"Wx 30" H
$103 00
$r24.25
$
4th Sde Sk rt 6'
539.00
$48.50
$
Slr(Ony 6'
8 Lx24 Wx30"H
4th Srde Skirt 8
Skit
$
$119 50
$144.25
$
$39.00
$48.50
5
4't
$71.2s
5
Peqboard
On y 8'
$114.25
$143.00
$129.50
$161.75
4th Sd€ Sk ir 6
$19.00
$48.50
On y 6
W
\42'I
4th Sde Sk rt 8'
Tabe Skirt 0n y 8'
$77.25
$i48.75
$186.50
$19.00
$48.50
Unskirted Display Tables 30" high
4'1x24'Wx30"H
6'1x24"Wx30'H
8'Lx24"Wr30"H
$71.25
H
8'tx24"Wx42"H
CocktailTabe 42"
H
Wa 2'x
$
$
$229.25
$229.25
$
$197.50
$
$r64.50
$197.50
$
561.00
$76.2s
$
$164.50
B'
$
B.g Rack
$86.s0
$108.25
$
$116.50
$
$86.s0
$108.25
$
$86.s0
$r08.25
$
$86.s0
$108.25
$
Easel
$28.00
$34.75
$
Fish Bowl
$26.s0
$32.00
$
$14.75
$17.50
$
$70.50
$
Llterat!re Rack
Cloihes Rack
GarmentRack'2Arm
$
(Water Fal
$61.00
$76.25
5
Garrnent
$72.50
$89.50
$
$109.75
$
$81.00
8 t 4'V€rical
Tack board
4'x 8 Hor zonta
$61.50
$87.s0
$91.50
$65.00
Bag/ Literature & carment Racks
(t opped in white vinyl)
$100.s0
$73.25
$18125
8'x 4'Vertcal
(Water
)
Rack
Fa
4 Arm
l)
Additional Accessories
$
5
Arm LlCht
Specialty Tables 30" in Diameter & Unskirted
Cafa Tab e 30" H
8'Horzonia
$49.50
$81.00
Tall
Tack board
Unskirted Display Table 42" high (topped in wbite vinyt)
4 Lt24"Yl\42'l)
$70.25
$85 50
I
6 Lx 24" w x42"
Total
$
Pegboards, Tack boards & Grid wall
Grid
$61.75
$61.75
$
Standard
ah Stoo
H
Fabna 29"
$tt.2s
4'tx24"Wx42"u
6 Lx24"Yly42'l)
a t:t24
f.4odlldr
Discount
546.00
Padded Chair
Skirted Display Tables 42" high (topped in white vinyl)
Tdbe Slirt
Item Description
Sde Cha r
Gray
Tabie
Table
$
Chairs
$67.75
$81.25
I
$86.25
$103.50
s
Table Liqht
$4s.00
$80.00
$65.00
$90.00
Table Risers (covered with white vinyl)
I
4'Lxr2"wx12"H
'1x12'Wx12"H
3'1x12"Wx12'H
.
.
.
:
$50.75
$
$61.25
$76.7s
$
$72.00
$90.25
$
Order polic;
All prices include delivery, installation, rental charge for the duration of
the event and rernoval at completion,
Payment, in fuJl, must accompany all orders by Tuesdat January 13,
2015 to receive the discount price. Ofders feceived after this date will
be charged the standard rate.
Items cancelled p or to Wednesday/ January 14/ 2015 wjli be refunded at 100o/o. Items cancelled after Wednesday, Janlary 14/
2015 and prior to delivery v,vill be refunded at 50o/o. Items cancelled on
show site or after delivery are non-refundable and billed at lOOo/o.
Exceptions to this policy are LL]xury Furniture, Graphics and Display
Rentals. Ifthese items are cafcelled after they will be billed at 1000/0,
Event colors are: Red, Gold. Red
.".t ,;:Lr ;;fr ;Jr:;:;fr
rea liirt:il:J
i
Total
sales
Tar 8,25olo
+
$
Grand
Total
$
PAGE 15
ZestFest 2015
January 23-25,2OL5
Irving Convention Center
Suttatd,(ftl
TXFo
SEnvraEs
Carpet & Cleaning Order Form
Discount Deadline: Tuesday, January 13,2015
Companyl
Contact Namel
Addressl
City:
Phone
Zip Code:
#l
Eooth N!mberl
E-mailaddressl
Standard Carpet
Prices include installation and taping front edges. (please che€k the catpet colar
cnolce,)
Item Description
QTY
Discount
Total
Standard
10'x 10'Carpel
$
s0
$154.50
$
10'x 20'Carpet
$226.00
$282.2s
$
10'x 30'Carpet
$3
28.25
$410.25
$
10'x 40 Carpet
$431.25
$539.2s
$
$s40.75
$667 .2s
$
$0.75
$0.8s
$
Visqueen per sq ft
$0.75
$0.85
$
Taping of visqueen per
linear ft
$0.6s
$0.7s
$
10'x 50'Carpet
123.
of
ft
-t
check the carpet color of
]Please
Carpet Accessories
Carpet Paddrng per sq
.ARPErcoLoRs
I
i
choicei
i"'"-".+ "*r
*l
I
r-'edol I
]
u\Poa ' bbck E
"v.'ne
I
All Custom Carpet orders must be received by Tuesday, January 13, 2015. Orders received after this date may be subject to avajlability and additional charges may apply. Custom carpet orders are non-refundable,
Custom Carpet
Prices ioclude installation, removal, taping front edges as well as visqueen.
Booth Dimensions
I
Feet
x
I
Feet
(Please check the carpet color of choice.)
l=
Total sq
ftx
ft
sq
lx
tt
I
x
price
l= I
=l$
$3.7s
Total price
Deluxe Custom Carpet
Prices i0elude installation, removal, taping
iront edges as wellas visqueen. (Please check the caryet color of cholce,)
Please call our Exhibitor Service Department at
972.271,7444 for price quotes and coior options,
:leaning
#of
Days
Booth size
per sq
ft
Porter S€rvice
Description
Price per
sq ft
Total
$0.33
$
Up
to 300 sq ft
$125.75
$
$0.31
$
300 - 500 sq ft
$169.50
$
.
llnciuceS pflor)
Total
Price Per
Day
Vacuum Once
Prior to Show Opening
Vacuum Daily
# of Event Days
Ordei policy
.
All prices include delivery, installation, renta charge for the duration of
the event and remova at comoleton.
Payment, in full, must accornpany all orders by Tuesday, January 13,
2015 to receive the discount price. Orders received after this date will
be charqed the standard rate.
Items cancelled prjor to Wedn€sday, .lanuary 14 2015 will be re,
funded at 100o/o. Items cancelled after Wednesday, .tanuary 14/
2015 and Drior to delivery will be refunded at 500/0. Items cancelled on
show sjte or after delivery are !q!-refundable and billed at 100o/o.
Exceptions to this policy are Lux!ry Furniture, Graphics and Display
Rentals. If these ltems are cancelled after thev will be billed at 1000/0.
Total
+
$
+
$
sales
Grand
rax 8.23o/o
Total
$
PAGE 16
Ze3tF€6t 2015
January 23-25,2015
Irving Convention Center
Pipe & Baee Order Form
DiEcount Deadline: Tuesday, January 13, 2O1S
Company:
Contact Name:
Address:
Clty:
Phone
#l
Fax
.
#:
Zlp Codei
Booth Number:
E-mall addressl
5' - 10' Steel Exoanders
PAGE 17
ZestFest 2015
January 23-25,2Ot5
Irving Convention Center
gl r., Fel{.t
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Signs & Graphics Order Form
Discount Deadline: Tuesday, January 13, 2015
Company:
Contact Name:
Addressl
City:
Phone
Zip Codel
#l
Booth Number:
E-mailaddfessl
High quality signs and graphics can enhance lhe overallimaqe ofyour booth. Our Graphic/Sign
quality siqns and graphics.
a
a
a
a
De
padment at SES is driven to excellence and strives to prcduce the highest
Allstandard signs are digitally poduced on while foam core.
Standard sign price includes texvcopy placement in a mlor specified area on a single side.
Custom signs and bannerc can be ordered in advance ONLY.
We must receive yolr order with payment by Tuesday, January 13,2015. Orders recerved afterthisdate may be subject to avaiJability and additjonal charges may
Easel Siqn
l4eter Boad Sign
Stand Sign
2'X 6'Banner
@l
!E
Y
T
il
li
rl" x
\
:
"*{4{
Table Top sion - with easel back
Horizontal
Vertical
$45.00
$67.s0
$
22" X 24"
Stand Slgn - single slded, includes sign stand
Horizontal
Vertical
$120,00
$160,00
$
28" X 44"
Ea6el sign - single sided, includes easel
H0rzontal
vertical
$84.00
$102.00
$
14"
2'X6'
38 r/8" X 93"
7" X 44"
Bannel - single sided with grommets
$144.00
$180,00
Meter Board Sign - free standlng, single sided
$295.00
$360.00
$
ID Sign .cad
$33.00
$49.50
$
Stock
Customer Supplied graphlcs
(Mun be size4 if gnphic is not pint ready there wl/ be a
Custon Graphics Design
(1 hour
Length (ft)
t
nininun)
x wrdth (ft)
-
hour graphic design chdrge.)
Square (ft)
-=
PAGE 18
ZestFest 2015
January 23-25, 2015
Irving Convention Center
,5upaRtif|a
TXPE
gEr{Vlers
Display Labor Order Form
Companyl
Contact Namei
Addressl
City:
Phone
#:
Fax
#:
B""th
Nr.b*
E-mailaddress:
Verv Important:
ff
using SES Supervislon please ,lll out the below informatro. as well as the Outbound Eilt of Lading (located on the next paqe).
If using Exhrbitor
sup.ervision please cornplete alloutbound shipping documents at the sES Service oesk prior to trrdciose 6i1ne e"iriil*
An worK pertormed without direct exhibitor supervision will be charged a 250/0 supervision fee with a minimum fee of
$25.00.
-"-
.
bl4id,in advance.. ordets for,displa.y.labor will not be processed without pre-payment. The minimum charge for tabor is
1191q1:.Tl"J
one (li nour-per worker- Labor tneJealter is charged in half(1/2) hour incremenls per worker. Labor cancelled on site will be charqed a ;ne (1) hour
cancellatlon ree per worxer' ll txhlbitor lails to use the worker (s) at the rime specified, a one (1) hour "Not Ready" charge per woiker will apfly,
8i00 am to 4:30 pm
4:31 pm to 12:00 am
Prior to 8i00 am & after 4:30 pm
All Day
L_l SES Supervision (Exhibitor does not have to be present)
SES will proceed with your display setup unless you instruct us otherwise. WorK will be done on straiqhl time, unless move in/move out schedule does
not p-ermlL-All work pertormed without drrect exhibitor supervision will be charged a 25% supervision fee with a minimum fee of 925,00. (If using SES
supervrsron, pease comptete the nformation betow;)
unit?
Photo enclosed?
Selfcontained
Set up plans
Grpet:
attached? ! ves
n
own
n sEs
cotor:
E
ruo
n Yes
n Yes
!
n
tlo
No
Suggested tools (i,e 16'ladder)i
n
Exhibitor Supervision (Exhibitor must pick up tabor from the SES Service Desk)
All wolk to be performed ONLY under the supervision of an Exhibitor Representative, Labor ordered and not called for bv the exhibitor will be
bllled lt a one (1) hour "No[ Ready" charge per man. Work start time can only be guaranteed in those cases when labor is requesteil for the start ofthe
worKoay.
Please provide a contact name and phone number for the person in charge of your move in.
PAGE 19
I
ZestFest 2015
January 23-25,2OLs
In ing Convention Center
.xfl :ilni
-D-tl-
In-Booth Forklift Order Form
Companyl
Contad Name:
Address:
Cityr
Phone
#i
Fax
| SIPEFTBF
I gXF€
i sERvreEs
I
Zip Code:
#:
Booth Numberl
E-mail addresst
In-booth forklift service may be required to:
.
.
Assemble.displays, or when uncrating, positioning and re-skidding equipment and/or machinery.
ASSISI In me movlng ot equipment and materials weighinq 200 lbs. or more within vour booth soace,
Please Note:
In-booth forklift service does not reDlace material handlino.
Must not require storage of empty crates, pallets or packaqi-nq.
Unloading and loading must be done at exhibitors diiection. o Forklifu need to be ordered in advance for more than 5,000 lbs.. capacity. Please contact SES at gl2-Z7L-7444 for
.
.
.
a
quore.
All orders must be paid in advance. Orders for in-booth forklift will not b€ processed without pre-payment.
The minimum charge for labor is one (llhour per worker and equipment. Labor theieafter is charged in ir'atf 1i7Z) nour
increments per worker and equip-ment,. Equrpment and labor cancelled on site wjll be charged a one (I) houi iaricellation
tee per worker and equipment. If Exhibitor fails to use the workers and equipment at the time specifieb, a one (1) hour
"Not Ready" charge per worker and equipment will apply.
8:00 am to 4r30 pm
4:31 pm to 12r00 am
8,oo
a urt"|. +,:o
!,,1o;j;
".
o.
# of Forklitu up to 5,000
(4operator)l
lbs,
Describe work to be
done:
n
Please specify other
equipmentt
! Straps
n Chains
n
Fork Extensions
n Yes
mayappty)
f-l
No
Four (4) stage forklift
requiredr
Spotting of
Equipment
(Additionat charges
!
.
Insta ation/,
Dismantle of Header
!
Otner
Please provide a contact name and phone number for the person in charge of your move in,
PAGE 20
guFrntctFl
ZestFest 2015
January 23-25, 2015
Irving Convention Center
TXFE
s€Frvl$gs
Caftload Service Order Form
Company:
Contact Namei
Addressr
City:
Phone
#:
Fax
zip Codei
#:
Booth Numberl
E-mailaddress:
A
credit card authorization form must be on file to receive s€rvice.
SES is pleased to make available one (1) laborer with one (1) pushcart, for one (1) trip, one way from the dock to your booth or from
your booth to the dock for a charge of $50.00 (ST) or $62,50 (OT) each way. A cartload is ten (10) pieces or less, weighing less than
200 lbs. total. There is a maximum of two (2) cartload trips per booth. If additional trips are required, exhibitor will be charged material
handling.
This service will help expedite the process and reduce your hassles. This service will be available during move in and move out at the
event. You can make the arrangements at the SES Exhibitor Service desk prior to (or before the end o0 the show. If you have any
questions please contact SES Exhibitor Service Department at 972-27L-7444. Pre-orders will receive preferential service at show site,
but you can also order this service at the SES Service Desk.
Check In Procedure:
1. One person will check in with a SES Supervisor, who will direct exhibitors to the POV unloading area.
2. One person must remain with the vehicle at all times or you must return to your vehicle within 20 min.
3. A laborer will be dispatched to assist unloading of your vehicle on a flrst come, first serve basis.
A POV, or privately owned vehicle, is considered to be any vehicle that is primadly designed to transport passengers, not cargo or
frejght. Examples include sedans, pick-ups, pass€nger vans, taxis or sports utility vehicles. Caftload Service will be refused and
material handling charges \ iill apply if you arrive with any of the following vehicles:
.
Semi
.
Flatbed
.
Adyanced 9rd91s -will rece_i_yg preferential service at show
and type of vehicle you will bE arriving in:
Date:
Trailers
.
Eobtaii
site. Please indicate the approximate date, time
Vehicle Description:
Rules Regarding Cartload Servicet
a You mustanive in a Drivatelv owned vehicle,
.
.
.
.
.
This service is for exhibitors who have small hand carry items all of which must
Your vehicle must unload at the receivang dock of the exhibit hall,
SES personnelwill direct vehicles,
The cart is not authorized to enter or go to any parking structure.
Freight that is too large or heavy will be charged material handling rates.
flt in a 3'x 4' push cart.
PAGE 21
ZestFest 2015
SUFERINR
lanuary 23-25,2OL5
Irving Convention Center
EXP(3
SEllVIcES
Vehicle Spotting Service Order Form
Company:
Contact Namel
Address:
Cityl
Phone
Zip Code:
#:
Booth Numberl
E mailaddressr
A credit card authorization form must be on file to receive service,
The spotting of vehjcles is one of the most critical segments of
vehicle or trailer on the event floor and its subsequent removal
scheduled for display MUST complete and return the following
. ders by phone will not be accepted. A target move in iime will
vehicle deliveries may be accessed a time and labor surcharge,
the move in operatjon. Spotting is the placement or "dropping" of a
from the event floor. Exhibitors with vehicles (self-propelled or pushed)
form, via fax, to SES no later than Tuesday, January 13, 2015 . Orbe assigned based upon this information. Any off-target or unscheduled
Descriptjon of vehicle (s) to be spotted
Arrival Date / Time:
Booth Number
/
Location:
Dimensions; Lengthl
Special Needs
/
Widthi
Heighti
Weight (lbs.):
HandIng:
Rules Regarding Vehicle Spotting:
. Fuel tank must not contaln more than 1/4 - tank (or 5 ga lons, whichever is ess) of fuel.
. Gas cap must be locked or sealed by tape to prevent the escape of vapors
. Refueling, or femoval of fuel frorn vehicles, wh le on the prernises is prohibrted
. Vehicle cannot be turned on, operated or moved during event hours.
. Batteries mlst be d sconnected and taped.
. Key (s) shou d be ava ab e to Show lulanagement and/or SES at a I t mes.
. No vehicles shall be parked in desgnated fire lanes.
. A spotting service orders are subject to SES Payrnent Pollcy and Llnrits and Liability,
. All work isto be performed under the supervision ofan authorized exh bitor representatve.
. Please noter some venues may have other and/or additionai rLrles
PAGE 22
ZestFest 2015
January 23-25, 2015
Irving Convention Center
*klar"**r*o
ljlilf{
lExco
'Tflexnvrcxe
Rules & Regulations
To assist you in planning for your participation in this event, we know you will appreciate knowing in advance
that union labor is required for certain aspects of your exhibit handling. To help you understand the
Area Work Rules-Labor Regulations, we ask that you read the following:
We currently have agreements with local unions to provide labor for display installation and dismantling. Full
time employees of the exhibiting companies or approved EAC!, however, may set their own exhibits without
assistance from any union labor. If you would like assistance to set your booth, it can be ordered in advance
by filling out the Display Labor Form in the SES exhibitor manual or on show site at the SES Exhibitor
Service Desk.
Exhibitors may use a two-wheel dollie or hand-carry their own freight into the exhibit hall. Please keep in
mind, for some shows, parking may be limited for unloading and loading. A designated entrance for pOV's
will be provided and an allotted amount of time will be given per vehicle for loading and unloading. The use
or rental of four-wheel dollies, flat bed carts or other mechanical equipment is not permitted. SES will
control access to the loading docks in order to provide for a safe and orderly move in/move out.
We request that exhibitors do not tip employees (give money, merchandise, or other special consideration for
services rendered,) Any attempts to solicit a gratuity by an employee for any service should be reported
immediately to a supervisor. Employees are paid at an excellent wage. Tipping is strongly discouraged and
is not an accepted company policy.
Standing on chairs, tables or other rental equipment is prohibited. This equipment is not engineered to
support your weight. SES cannot be responsible for injuries or falls caused by the improper use of this
equipment.
|,AttE ZJ
guFgRrtrra
ZestFest 2015
January 23-25,2O'-5
Irving Convention Center
Third
i
i
:
txPo
FgFavagEgt
Pafi Payment
Full payment must be received for services requested before the order will be processed,
If you choose to pay by check, a credit card must still be on file.
SES will present invoices to third parties at show site for payment of all services rendered to exhibitors under the following conditions:
.
.
.
.
The Exhibitor is required to complete the Exhibitor Appointed Contractor (EAC) form located in this Exhibitor Service N4anual.
The payment of the third party must be acceptable to SES . Also the credit card information below must be completed and submitted
to SES Drior to the show.
If there is any doubt who is to be invoiced for a service, the charge will be issued to the exhibitor. The exhibiting firm is ultimately
responsible for the payment of charges. If the EAC requires SES to fax an invoice from the convention facility, a $10.00 service fee
will be added.
The following form is to be completed, signed and returned by both parties by . Otherwise, the request will not be approved,
Exhibiting Company;
Booth Number:
Exhibiting Company Contact Name & Title:
Authorized Signaturel
Display House Name (Third Party Payer)l
Display House Contact Name & Title:
Authorized Signature:
Display House Address (Third Party Payer):
City, State, Zipl
Phonel
Fax:
Items being billed to Third Party:
!
Ivlaterial Handling |
! Furnishings I n
oisplay Labor
n
Att
services n
other
We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event the
named third party does not make payment upon presentation of invoice at show site, such charges will be presented to the exhibiting firm
for payment.
Company Name:
cardholder Name:
Credit Card Number:
Expiration Date (mm/yyyy)l
card
Type:
lDiscover
|!
lvisa
n lvasterCard
In
]American Express
Billing Addressl
City, State, Zipl
Phone Number:
Fax Number:
E-mail Address:
Authorized Signature:
I,
agree to the conditions stated in this manual and the above paragraph.
PAGE 24
ZestFest 2015
January 23-25, 2015
Irving Convention Center
I
I guFERroR
$I#i
lexeo
-I
{fr.:rERvrs=s
I
Exhibitor Appointed Contractor
- EAC Form
SES has been selected as the Official service Contractor and must be used for all material handling, furniture rental,
signs, rigging, cleaning, installation and dismantling of exhibit materials.
An Exhibitor Appointed Contractor (EAC) is: Any individual who is not a full-time permanent employee of an exhibiting
firm, who is providing a service to an exhibitor on site and does not represent one or more ofthe Official Conbactors,
Rules and Regulationsl
.
.
.
.
Each representative of an EAC must physically pick-up, in person, an 'Exhibit Crew'badge at the SES Service Center. If an EAC
representative does not have any identification which verifies her/his employment by the EAC, she/he must be accompanied to the
SES Service Desk by a representative who does have verifoing identification.
These services shall not conflict with existing labor regulations or contracts and in fulfilling her/his obligations, the representative of an
EAC shall adhere to the regulations set up by the Hall and Show lvlanagement regarding entrance, It is the responsibility of the
Exhibitor to see that each representative of an EAC abides by the official Rules and Regulations of this exposition.
The representative of an EAC shall have a true and valid order for seruices from an Exhibitor in advance of the event move in date.
No EAC shall solicit business on the show floor.
Authorized Contact Name & Titlel
Authorized Contact Signatu Je:
City, State, Zip:
Authorized
EAC
Contact Name & Title:
Authorized EAC Contact Signaturel
EAC Representative on Show Sitel
Type of service being performed:
PAGE 25
*h*
m:IFi
ZestFest 2015
January 23-25,2O'.5
In ing Convention Center
ls",t**,**
Expo
I
'-{rnf
lat*or,:e*
Sample Ceftificate of Liability Insurance
This form.should name SEs as additjonally insured foreach EACfrm being ullized. Note:The EAC must maintain at leastgl million In employer,s liabitity, generaj
liability,
automobile llability and workers compensation as required in ge state the exposltion is located.
ACORD
I cERTIFTCATE
oF
lraBruw Ilsun-alci
DATE
PROOUCER
ABC Insurance Aoenca
1234 Brokel LenE
New York NY 123tll;
riE+tr_fi+Fffi ,ffi
HBilrffi
f Sil'Cffi lg'itlJlie)4s6-?8'g0
(mm/ddlylyy)
H+ffi fur#iffi r,g+fl b,,6.c$l6pxr,tr,
INSURERS AFFORD1NG COVERAGE
INSURTR A:
INSURER
Hartford Insurance Company of Texas
ET
COVERAGE'S
ffiffsff fu i8#,fld"TAdB{r,nfl o'ot8li$ll,sJF$tff
INSR
TYPE OF INSURANCE
LTR
POLIC1 NUI.4BER
*uft,5'Elffwboo"
POLICY EXPJRATION
f,?1,"s8"
LIMITS
(1114/DD/YYYY)
GEI{ERAL LIABILITY
EoMiiERcrAr
orloll09
000P9429a-a1
GENEEthrlt\srLr
oLlollLo
GENERAL AGGRSGITE LIMTT,APPLIES PER
B
AUTOI4OBILE
IIABILNT
ilkBwitF%AL.ros
A/i
\ \tL-
st(ls-o29499s
scH EoULED
\ \\v<
--.,
\out/T
01/01/09
\
) | \'.'
Auros
I.ION OWNED AUTOS
LIABILITY
GAMGE
ANY AUTO
/t ,,4
D
wr4oxr(ExsRgpMPENWoNAND
ouolllo
01/oLll,9
F#$ronar
rraoirrv
oLloll09
M145-55-PJ37
oLlor/Lo
ollor/09
000p94294-arl
olloLllo
HoLDER
t tooo
$trDo,000
9EN9"CL AGGREGqTE
s2,rxr0,{x)0
PjrDucTs-cor4P/oP
1400q000
AGG
COIiEINED SINGLE LIi4TT
1t000,000
(Ea accld€nt)
t
PROPERTY DAMAGE
$
AUTO ONLY-EA ACCIOEIiIT
t
OII]ER ]TIAN
$1,000,000
EACH OCqJRRENCE
l1p0o,0o0
AGGREGATE
$1000,000
WC STATUE-
ORY|.!MITS
OTHER
E,L, EACI ACCIDENT
t1000,000
E,L, D1SEASE.EAEIlPLOYEE
fr.,oo0,oo0
E.L. DISEASE -POUCY Ul"ltT
11,000,000
€ach
Oc.lr€ncc
& AggrcAat€
31,000,000
11,000,000
DESCRIFTIOX OF OPERAIIONS/LOCATIONS/VEHICLES/EXCLUSIOI{S ADDED BY ENDORSEMEI{T/SPECIAL
CGRTIFTGATE
ONAL & ADV II.I'URY
gODtlY IN]URY
HEff*?,Ffi,'fr,itsP.*
REIENTION
c
15q000
t1E\ExP {Any one pe$on)
(Per aaldent)
)\_-/
xt 1234567
t1,{x}0,@0
SODILY INJURY
\
(",
EACH OCCURRENCE
FIRE DAMAGE (Any one nrc)
lx
ADDITIONAL IIiSURED, I.{SURER LETTER: X
PROVI$OI{S
CANCELLATION
AUTHORIZED REPRESENTATIVE
John Smilh, cIC
a
.
.
.
a
PRODIJCER: Inslirance Agenb/ Broker who issues certificate.
t{A E OF INSUREDT l4ust be the leoal name of contradino oartv.
TYPES OF INSURAT{CEi t'lust rncludt tvoes reouired bv co-ntract.
FOR'I OF COVERAGE: !1ust be "occurence,' from ofcdverage.
I{AME ADDmONAL INSURED'S: SJDerJor Exoo seru,ces fofficiat Seru ce provtder), Show I\4anagement, Show and Facrllty as addibonal insurbd's on a p'tmary and
non- contnDul0ry Das|s,
CERTIFICATE HOLDER: l4ust be SLroerior Exoo Services
POUCY ErFEqTM DATE : I\4ust be prlor to or coincidental wtth the first day of
Exhibitor l4ove'In.
?OUCY EXPIRATION DATE: lvlst be on or after the la$ day ofExhibitor lvove-
Out.
Ui4ITS OF INSURAT{CIr Mvst be the same or greater than required by contract.
I{OTICE OF CANCELLATION: 30 days notice must be provlded.
AUTHORIZED REPRESEIYIATM: l4ust be sigoed (not sbmped) by an
authorized represenlative of Producer.
PAGE 26