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Print Services User Guide 1 Understanding Artwork for Print Preferred Formats: Preferred formats should contain only vector-based graphics and text, and/or high-resolution images. Low resolution images may deliver inferior results. Customers must carefully check their proof as artwork charges for corrections may apply. .pdf .ai & .eps .indd .qxp Adobe® Acrobat Adobe® Illustrator Adobe® InDesign QuarkXPress 6 Accepted Formats: Accepted formats will require amending by the Staples Studio to generate professional grade ‘print-ready’ artwork. Amends will be subject to artwork charges. .psd .doc/x .xls/x .ppt/x Adobe® Photoshop Microsoft® Word Microsoft® Exel Microsoft® Powerpoint Always check your proof carefully! Understanding Crop Marks & Bleed A. Crop Marks Crop marks are lines placed in the corners of your artwork to indicate the edge of the final product. These will be used to accurately cut your print to the exact size. Name Surname Name Surname Job Title Job Title Name Surname Job Title Staples Advantage, United Kingdom Tameside Drive Holford Birmingham B6 7AY United Kingdom Staples Advantage, United Kingdom Tameside Drive Holford Birmingham B6 7AY United Kingdom tel: fax: mobile: email: web: +44 (0)121 331 3000 +44 (0)121 332 5560 +44 (0)700 000 0000 [email protected] staplesadvantage.co.uk Staples Advantage, United Kingdom Tameside Drive Holford Birmingham Crop Marks B6 7AY United Kingdom tel: fax: mobile: email: web: tel: fax: mobile: email: web: +44 (0)121 331 3000 +44 (0)121 332 5560 +44 (0)700 000 0000 [email protected] staplesadvantage.co.uk No Crop Marks +44 (0)121 331 3000 +44 (0)121 332 5560 +44 (0)700 000 0000 [email protected] staplesadvantage.co.uk B. Bleed When any image or graphic element touches the edge of the page, it must be extended outside the crop area by 3mm. Failing to provide bleed and crop marks can result in an undesirable white border on the edge of the finished printed item. We make buying office products easy. Bleed easy. ying office products We make buying office products easy. We make buying office products easy. No Bleed Understanding Images C. Image Resolution The resolution of an image is determined by the number of dots printed per inch (dpi). NOTE: If an image is supplied at less than 300dpi (print size) it could appear pixelated (blurred) when printed. 300dpi (at print size) STAPLES TIP ! Images download ed from the inte rnet will usually be 72dpi. Please c heck your ima ges care f ully, particula rly if the file is small in size . 72dpi (at print size) D. Image Colour On your screen, the colours you see are made up of Red, Green and Blue (RGB). Printers can only use Cyan, Magenta, Yellow and Black (CMYK) inks to print your image. If your image is supplied in RGB format, the colours will be converted to CMYK. This process can make the colour appear slightly different. CMYK Colour RGB Colour Understanding Pages E. Pagination Supplied files with multiple pages should be supplied as single pages, not as spreads. This is so the printer can organize your document into a special order so it reads correctly when bound and finished. DID YOU KNOW? Understanding Sizes Envelope s opening on the long edge are “Wallets ” and thos e opening on the short edge are “Pockets” . Standard Paper Sizes A1 594mm × 841mm 23.4” × 33.1” A2 20mm × 594mm 16.5” × 23.4” A3 297mm × 420mm 11.7” × 16.5” Standard Envelope Sizes A4 210mm × 297mm 8.3” × 11.7” C4 324mm × 229mm Understanding File Types Accepted Document Types The table below shows acceptable document types and their general suitability for creating ‘print ready’ artwork. ✘ Example: a Word file (.doc) can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. Document Types Print Function 9.16” × 12.96” High-Res A3 297mm × 420mm 16.5” Standard C5 envelopes 11.7” hold an×A4 sheet folded once or an A5 sheetEnvelope unfolded. Sizes A4 210mm × 297mm 8.3” × 11.7” C4 229mm × 324mm DL envelopes hold an A4 sheet folded twice; into 3 parts. C5 162mm × 229mm 148mm × 210mm 5.8” × 8.3” C6 envelopes hold an A4 sheet folded twice or A5 folded in half. DL 110mm × 220mm 105mm × 148mm 4.1” × 5.8” 74mm × 105mm 2.9” × 4.1” C6 A7 A7 A5 Document Types .ai / .eps .pdf .indd .qxp .psd .doc .xls .ppt High-Res ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ CMYK ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Spot Colour ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Black Only ✔ ✔ ✔ ✔ 1+ Pages ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✔ ✘ ✔ ✔ ✔ Editable Images ✔ ✘ ✘ ✘ ✔ ✘ ✘ ✘ Editable Text ✔ ✔ ✔ ✔ ✘ ✔ ✔ ✔ Transparency ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Crop Marks & Bleed ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Vector Objects ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Print Function .tiff .jpeg .pict .png .gif .bmp .raw High-Res ✔ ✔ ✔ ✔ ✔ ✔ ✔ CMYK ✔ ✔ ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✔ ✔ ✔ ✔ ✘ ✔ ✘ ✔ ✘ ✘ ✘ ✘ ✘ ✘ Editable Images ✘ ✘ ✘ ✘ ✘ ✘ ✘ Editable Text ✘ ✘ ✘ ✘ ✘ ✘ ✘ Transparency ✔ ✘ ✘ ✔ ✔ ✘ ✘ Crop Marks & Bleed ✘ ✘ ✘ ✘ ✘ ✘ ✘ Vector Objects ✘ ✘ ✔ ✘ ✘ ✘ ✘ C5 envelopes hold an A4 sheet folded once or an A5 sheet unfolded.Spot Colour Black Only DL envelopes hold an A4 sheet folded twice; into 3 parts. 1+ Pages C6 envelopes hold an A4 sheet folded twice or A5 folded in half. ✔ ✔ ✔ ✔ ✘ ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✔ ✘ ✘ ✘ ✔ ✘ ✔ ✔ ✔ ✔ ✔ Editable Text C4 envelopes hold an A4 sheet unfolded. A3 A5 Transparency C5 envelopes hold an A4 sheet folded once or an A5 sheet unfolded. ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ 85mm x 55mm 100mm x 210mm 4.3” x 8.7” Letterheads 210mm x 297mm 8.3” × 11.7” ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Accepted Image Types High-Res DL C6 Common Stationery Sizes Business Cards 85mm x 55mm 3.3” x 2.2” Compliment Slips 210mm x 99mm 4.3” x 8.7” Letterheads 210mm x 297mm 8.3” × 11.7” CMYK .eps ✔ ✔ .tiff ✔ ✔ .jpeg ✔ ✔ .pict ✔ ✔ .png .gif ✔ ✔ ✘ ✘ .bmp .raw ✔ ✔ ✘ Spot Colour ✔ ✘ ✘ ✘ ✘ ✘ ✘ Black Only ✔ ✔ ✔ ✔ ✔ ✘ ✔ 1+ Pages ✔ ✔ ✘ ✘ ✘ ✘ ✘ ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ ✔ ✔ ✘ ✔ ✔ ✘ Crop Marks & Bleed ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ Vector Objects ✔ ✘ ✘ ✔ ✘ ✘ ✘ ✘ Transparency ✘ Health Check Report.indd 6-7 Job Title Staples Advantage, United Kingdom Tameside Drive Holford Birmingham B6 7AY United Kingdom tel: fax: mobile: email: web: Please ensure your document is set to the correct size for your project. ie. The size of your page for a business card should be 85mm x 55mm. +44 (0)121 331 3000 +44 (0)121 332 5560 +44 (0)700 000 0000 [email protected] staplesadvantage.co.uk Name Surname Job Title Staples Advantage, United Kingdom Tameside Drive Holford Birmingham B6 7AY United Kingdom +44 (0)121 331 3000 +44 (0)121 332 5560 +44 (0)700 000 0000 [email protected] staplesadvantage.co.uk Untitled-1 1 ✘ 06/05/2010 14:07 Name Surname F. Document Size ✘ ✘ ✘ ✘ Editable Images Editable Text 3.3” x 2.2” tel: fax: mobile: email: web: ✘ Crop Marks & Bleed Common Stationery Sizes Business Cards Compliment Slips ✘ ✘ Vector Objects DL envelopes hold an A4 sheet folded twice; into 3 parts. C6 envelopes hold an A4 sheet folded twice or A5 folded in half. ✔ ✔ ✔ C6 DL ✘ ✘ 1+ Pages Editable Images ✔ C4 C5 .ppt ✘ ✔ ✘ Example: a .gif file can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. Image Types C4 envelopes hold an A4 sheet unfolded. A1 A3 ✘ ✘ ✘ ✔ Accepted Image Types 114mm × 162mm What Goes With What? A2 A4 A6 .xls ✘ ✔ Print Function A5 ✘ ✔ ✔ ✔ ✘ Example: a .gif file can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. Image Types The table below shows acceptable document types and their general suitability for creating ‘print ready’ artwork. ✘ Example: a Word file (.doc) can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. A7 .doc ✔ ✔ Accepted Document/File Types A6 ✔ ✔ ✔ C5 What Goes With What? 23.4” × 33.1” .psd ✔ ✔ CMYK C4 Standard Paper Sizes ✔ ✔ Black Only Understanding Document/File/Image Types C4 envelopes 16.5” hold an×A4 sheet unfolded. 20mm × 594mm 23.4” .qxp Spot Colour 4.56” × 6.48” A7 A7 594mm × 841mm ✔ 4.4” x 8.8” 162mm × 114mm What Goes With What? A2 .indd 6.48” × 9.16” 220mm × 110mm C6 A1 A1 ✔ 229mm × 162mm DL 2.9” × 4.1” A2 Print Function .pdf C5 4.1” × 5.8” 74mm × 105mm A4 DID YOU KNOW? Envelopes that open on the long edge are called “Wallets” and envelopes that open on the short edge are called “Pockets” . ✔ 5.8” × 8.3” 105mm × 148mm A7 A5 A6 Understanding Sizes .ai 148mm × 210mm A6 04/05/2010 10:27 Understanding Fonts and Guides G. Embed Fonts How to embed fonts into a Word 2007 document Every computer has its own collection of fonts. To ensure your artwork uses the same fonts on every computer, they should be ‘embedded’ within the file. 1. 2. 3. 4. Drop-down from the Office logo and choose ‘Word Options’ Select the ‘Save’ tab on the left. Check ‘Embed fonts in the file’ Click on OK and save as usual. H. Guides If your project has an unusual shape, it will require a ‘cutter guide’. This guide allows the printer to cut your product to the exact shape needed (such as a folder with a flap). Cutter guides should be created using professional design software. For further information, please consult a Staples Associate. DID YO U KNOW ? Understanding Sizes Envelop es ope ning on the long edge a re “Wallet s” and those opening on the short edge a re “Poc kets”. Standard Paper Sizes A1 594mm × 841mm 23.4” × 33.1” A2 20mm × 594mm 16.5” × 23.4” A3 297mm × 420mm 11.7” × 16.5” Standard Envelope Sizes A4 210mm × 297mm 8.3” × 11.7” C4 324mm × 229mm 9.16” × 12.96” A5 148mm × 210mm 5.8” × 8.3” C5 229mm × 162mm 6.48” × 9.16” A6 105mm × 148mm 4.1” × 5.8” DL 220mm × 110mm 4.4” x 8.8” A7 74mm × 105mm 2.9” × 4.1” C6 162mm × 114mm 4.56” × 6.48” What Goes With What? A2 C4 envelopes hold an A4 sheet unfolded. A1 A4 A6 A7 A7 C5 envelopes hold an A4 sheet folded once or an A5 sheet unfolded. DL envelopes hold an A4 sheet folded twice; into 3 parts. A3 A5 C6 envelopes hold an A4 sheet folded twice or A5 folded in half. C4 C5 DL Common Stationery Sizes Business Cards 85mm x 55mm 3.3” x 2.2” Compliment Slips 210mm x 99mm 4.3” x 8.7” Letterheads 210mm x 297mm 8.3” × 11.7” C6 Understanding File Types Accepted Document Types The table below shows acceptable document types and their general suitability for creating ‘print ready’ artwork. ✘ Example: a Word file (.doc) can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. Document Types Print Function .ai .pdf .indd .qxp .psd .doc .xls .ppt High-Res ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ CMYK ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Spot Colour ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Black Only ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ 1+ Pages ✔ ✔ ✔ ✔ ✘ ✔ ✔ ✔ Editable Images ✔ ✘ ✘ ✘ ✔ ✘ ✘ ✘ Editable Text ✔ ✔ ✔ ✔ ✘ ✔ ✔ ✔ Transparency ✔ ✔ ✔ ✔ ✔ ✘ ✘ ✘ Crop Marks & Bleed ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Vector Objects ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Accepted Image Types ✘ Example: a .gif file can only output RGB colours and will require conversion to CMYK before the file can be printed professionally. Image Types Print Function .eps .tiff .jpeg .pict .png .gif .bmp .raw High-Res ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ CMYK ✔ ✔ ✔ ✔ ✘ ✘ ✘ ✘ Spot Colour ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ Black Only ✔ ✔ ✔ ✔ ✔ ✘ ✔ ✘ 1+ Pages ✔ ✔ ✘ ✘ ✘ ✘ ✘ ✘ Editable Images ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ Editable Text ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ Transparency ✔ ✔ ✘ ✘ ✔ ✔ ✘ ✘ Crop Marks & Bleed ✔ ✘ ✘ ✘ ✘ ✘ ✘ ✘ Vector Objects ✔ ✘ ✘ ✔ ✘ ✘ ✘ ✘ Explanation of File Types ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ ★ - Ideal Format Usable Format Workable Format Bad Format Very Bad Format NOTE Artwor k supplie d in any of the Mic r o soft applica tions su c h as Word or Excel w require ill interve ntion by our Print st udio. AI - Adobe® Illustrator ★ ★ ★ ★ ★ Professional drawing programme. Objects are composed of paths and lines, connected by points. EPS - Encapsulated PostScript ★★★★★ File that may contain 2D vector graphics, bitmap images, and text. INDD - Adobe® InDesign ★ ★ ★ ★ ★ Professional page layout programme used for creating and formatting books, magazines, flyers, brochures etc. JPEG (named after the Joint Photographic Experts Group) ★★★ ★★ Compressed graphic format. JPEG images are commonly used for Web graphics and for photos taken with digital cameras. PDF - Adobe® Acrobat ★ ★ ★ ★ ★ PDF (Portable Document Format) preserve fonts and formatting electronically across multiple platforms. QXD - QuarkXPress 6 ★ ★ ★ ★ ★ Desktop publishing programme used for creating page layouts for many publications. PSD - Adobe® Photoshop ★ ★ ★ ★ ★ The most commonly used professional image-editing programme. TIFF - Tagged Image File Format ★★★★★ Standard image format for storing high-quality colour images. May contain multiple layers and pages. PICT - Picture File ★★★★★ Image file saved in the PICT format may contain both vector and bitmap data and can use thousands of colours. PNG - Portable Network Graphics ★★★★★ PNG allows the colours in the image to fade from opaque to transparent. DOC - Microsoft® Word ★ ★ ★ ★ ★ Word processing programme. Word files can appear different from computer to computer. GIF - Graphics Interchange Format ★★★★★ GIFs are a common format for Web graphics and images that contain text, such as navigation buttons. XLS - Microsoft® Excel ★ ★ ★ ★ ★ Often used to create spreadsheets, charts and graphs. Excel files can appear different from computer to computer. BMP - Bitmap Format ★★★★★ Image made up of pixels. Zooming in on a bitmap image will make it appear blocky since the size of each pixel increases. PPT - Microsoft® Powerpoint ★ ★ ★ ★ ★ Often used for presentations or slideshows. Powerpoint files can appear different from computer to computer. RAW - Raw Image File ★★★★★ 24-bit RGB graphic containing uncompressed, raw image data.
