Download Axis 700 User`s guide

AXIS 700 Network Scan Server
The Plug-and-Play Solution for
Distributing Scanned Information
Across Networks
User’s Guide
U s e r ’ s
M a n u a l
AXIS 700 User’s Guide
2
About This Document
This guide applies to the AXIS 700 Network Scan Server with
software release 1.10 and subsequent releases until otherwise
notified.
The document provides introductory information as well as
instructions on how to set up and manage the AXIS 700. It is
intended for anyone involved in installing and using the AXIS
700.
For more detailed instructions, refer to the AXIS 700 User’s
Manual that is available in online format at the Axis web site and
on the AXIS Online CD.
Safety Notices
Do not proceed any of these notices until you have fully
understood the implications:
Caution! Potential hazard that can damage the product.
the requirements for immunity according to EN50082-1/1992
residential, commercial, and light industry (Compliance is not valid
for unshielded network cables).
Liability
Every care has been taken in the preparation of this manual; if you
detect any inaccuracies or omissions, please inform us at an address
which can be found in the last appendix of the manual. AXIS
Communications AB cannot be held responsible for any technical or
typographical errors and reserves the right to make changes to the
product and manuals without prior notice. Axis Communications AB
makes no warranty of any kind with regard to the material contained
within this document, including, but not limited to, the implied
warranties of merchantability and fitness for a particular purpose.
Axis Communications AB shall not be liable nor responsible for
incidental or consequential damages in connection with the
furnishing, performance or use of this material.
Important! Potential hazard that can seriously impair
Year 2000 Compliance
operation.
Axis Communications warrants that the AXIS 700 is Year 2000
compliant.
Copyright Information
The unauthorized copying of materials that are covered by
copyright and other international proprietory or intellectual
property rights is prohibited in most countries. Axis
Communications AB recommends that the users of this
equipment seek the necessary authorizations for copying
material. The instructions for use in the manual shall not be
considered as an inducement to make illicit duplications of
material. Any duplication will be made at the user’s own risk.
Electromagnetic Compatibility (EMC)
USA - This equipment generates, uses, and can radiate radio
frequency energy and if not installed and used in accordance
with the instruction manual, may cause interference to radio
communications. It has been tested and found to comply with
the limits for a Class A computing device pursuant to Subpart B
of Part 15 of FCC rules, which are designed to provide
reasonable protection against such interference when operated in
a commercial environment. Operation of this equipment in a
residential area is likely to cause interference in which case the
user at his/her own expense will be required to take whatever
measures may be required to correct the interference. Shielded
cables should be used with this unit to ensure compliance with
the Class A limits.
Europe - This digital equipment fulfils the requirements for
radiated emission according to limit B of EN55022/1994, and
AXIS COMMUNICATIONS
<Product
Name> Quick User’s Guide
Trademark Acknowledgments
Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer,
Macintosh, Microsoft, Netscape Navigator, OS/2, UNIX and
Windows are registered trademarks of the respective holders.
Support Services
Should you require any technical assistance, please contact your local
dealer. If your questions cannot be answered immediately, your dealer
will forward your queries through the appropriate channels to ensure
you a rapid response.
If you are connected to Internet, you can find online manuals,
technical support, software updates, application software,
information about Axis etc. on any of the locations listed below.
WWW:
http://www.axis.com
FTP server:
ftp://ftp.axis.com/pub/axis
AXIS 700 User’s Guide
Revision 1.0
Part No: 15886
Dated: June 1998
Copyright © Axis Communications AB,
1997 - 1998
AXIS 700 User’s Guide
Table of Contents
Table of Contents
Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
AXIS Online CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Front Panel Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Connecting the AXIS 700 to the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Connecting the AXIS 700 to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Assigning an Internet Address to the AXIS 700 . . . . . . . . . . . . . . . . . . . . . . . . 8
Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Configuring the AXIS 700 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Accessing the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Specifying System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using the AXIS 700 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Scanning to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Adding Temporary E-mail Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Adding Temporary Scanning Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Viewing the Scanned Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
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Product Overview
AXIS 700 User’s Guide
Product Overview
The AXIS 700 connects document scanners to Ethernet networks. It enables easy distribution of
paper-based information across workgroups and organizations. By sending the scanned documents
to the destination via the Internet/intranet, you will save time and faxing/mailing costs, and thus
improve your organization efficiency. The AXIS 700 can also be integrated with workflow and
document management systems.
The AXIS 700 is a standalone unit, located beside the scanner. One AXIS 700 is required for each
scanner. We suggest that you place the scanner and the AXIS 700 in the workgroup area, e.g. next
to your printers and facsimile machines. This makes it convenient to distribute paper-based
information electronically to e-mail addresses and application servers.
Hardware Inventory
Unpack and check all the items using the following list. Contact your dealer if anything is missing
or damaged. All packing materials are recyclable.
Hardware
Scan Server
Power Supply
Models
Part Numbers
AXIS 700
0075-1
AXIS PS-C Europe
14235
UK
14236
Australia
14258
USA
14256
Japan
14257
AXIS PS-E Europe
15507
UK
15509
Australia
15510
USA
15508
Japan
15511
Media
Title
Part Numbers
CD-ROM
AXIS Online CD
15926
Printed Materials
AXIS 700 User’s Guide
15886
AXIS 700 Instruction Label
16088
AXIS User Group Registration Leaflet
15119
Product Brochure
14412
Optional Accessories
Description
Part Numbers
SCSI Connectors
50-pin high-density shielded SCSI connector
(micro-D)
14260
50-pin high-density shielded SCSI connector
14259
(Centronics)
AXIS 700 User’s Guide
Product Overview
AXIS Online CD
The AXIS Online CD provides an easy-to-use electronic catalogue, that includes all of the AXIS
product software, utilities software, white papers, user documents, technical references etc. It can be
used within all of the supported Axis computing environments.
Startup Procedures for Windows - The AXIS Online CD will autostart from a local
CD-ROM drive on Windows 95 and NT platforms. Windows 3.1 users are required to navigate to
the CD root directory and click on the setup31.exe file from within the Windows File Manager.
Startup Procedures for Macintosh, UNIX and OS/2 - Navigate to the CD root
directory and click on the start.pdf file from within your preferred file manager application.
Note:
If the Adobe Acrobat Reader 3.0 is not installed on to your system, locate and run the
appropriate installer from the tools/Acrobat/ folder. Refer to the readme.txt file for full
path name details.
HTML Interface - By clicking the HTML button from within the main installation dialog, you
access a Web browser interface to the CD contents. This interface allows Network Administrators
to distribute the CD contents over intranet networks by simply broadcasting a URL reference.
Control Panel
The AXIS 700 message display indicates status and menu options. Note that the AXIS 700 will
always use the destination and scanning options most recently displayed, whether explicitly selected
or not.
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Key
Description
Scan
Scans the material in the scanner. For bound material, use
this key to scan each page.
Send
Sends the scanned material to the selected destination
and releases the AXIS 700 for other users. For a single
page/stack of paper, use this key to scan the material and
send the image in one step.
Menu
Scrolls the menu.
Enter
Selects multiple destinations.
Up/Down
Scrolls and selects menu options.
Cancel
Cancels the scanning process at any stage and clears any
selections made from the menu. Resets error messages.
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Product Overview
AXIS 700 User’s Guide
Front Panel Indicators
Status Indicator - The Status indicator flashes during startup and turns off when the AXIS
700 is ready for use. If the Status indicator remains on, this may indicate an error.
Busy Indicator - The Busy indicator turns on when the AXIS 700 is allocated for use and
remains on during the scanning process.
Network Indicator - The Network indicator flashes to indicate network activity.
Power Indicator - The Power indicator is normally on while power is applied. If the indicator
remains off or flashes, this indicates a problem with the AXIS 700 or its power supply.
Network connectors
10baseT 10base2
Push button
SCSI connector
Power supply
Network Connectors - The AXIS 700 is equipped with 10baseT and 10base2 connectors for
connection to the Ethernet network.
SCSI Connector - The AXIS 700 has a SCSI connector for connection to a scanner.
Power Supply - The AXIS 700 can use either the AXIS PS-C or AXIS PS-E power supply.
Push Button - The Push button can be used for restoring the AXIS 700 parameters to the
factory default settings.
AXIS 700 User’s Guide
Basic Installation
Basic Installation
You install the AXIS 700 in these stages:
• Connecting the AXIS 700 to the scanner
• Connecting the AXIS 700 to the network
• Assigning an Internet address to the AXIS 700
• Verifying the installation
Connecting the AXIS 700 to the Scanner
Caution!
• Ensure the power supply included in the delivery is marked with the correct mains voltage.
• Make sure the scanner and the AXIS 700 are switched off. The SCSI bus may become damaged if you connect or disconnect units when power is on.
1. Switch off the scanner and disconnect the AXIS 700 external power supply.
2. Connect the SCSI cable to the SCSI connector on the AXIS 700.
3. Connect the SCSI cable to the scanner. The AXIS 700 uses a built-in SCSI terminator. Note
that the scanner must also be terminated properly. Refer to the scanner documentation.
Connecting the AXIS 700 to the Network
1. Connect your AXIS 700 to the network using the appropriate network connector, i.e. RJ-45
for 10baseT and BNC for 10base2, respectively.
2. Switch on the scanner.
3. Connect the external power supply to the AXIS 700. The AXIS 700 LED indicators will flash
during power up and self test. During the self test, this message will appear on the display:
$;,6 9HUVLRQ [[[
where x.xx is the software version number.
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Basic Installation
AXIS 700 User’s Guide
Assigning an Internet Address to the AXIS 700
Important!
• You must acquire a valid and unused Internet address for your AXIS 700 from the Network
Administrator.
• You can set the Internet address from the AXIS 700 control panel or use one of the methods
DHCP, ARP, RARP or BOOTP. Refer to the AXIS 700 User’s Manual on how to use the latter methods.
• If you are using DHCP, RARP or BOOTP, the Internet address will be set automatically. On
Windows NT networks, DHCP is the preferred method since it allows a number of parameters to be set automatically, provided the DHCP server has been configured to do so.
1. Power up the AXIS 700. Press Menu
when this display appears:
$;,6 9HUVLRQ [[[
2. After a few seconds this display will be shown:
,3 DGGUHVV
3. Press Enter
to edit the Internet address:
(GLW ,3 DGGUHVV
4. Press Menu
5. Use
to move through the digits and highlight each digit, one at a time.
to increase or decrease each highlighted digit, as required.
6. Press Enter
to confirm the changes.
7. Press Menu
to display the default router address setting:
'HIDXOW URXWHU
8. Press Enter
to edit the default router address:
(GLW URXWHU
9. To change the value, repeat steps 4 - 6 above.
AXIS 700 User’s Guide
10. Press Menu
Basic Installation
to display the subnet mask setting:
1HW PDVN
11. Press Enter
to edit the subnet mask:
(GLW QHW PDVN
12. To change the value, repeat steps 4 - 6 above.
13. Press Menu
to display the node address. This address is not editable. The node address
should equal the AXIS 700 serial number found on the underside label of the unit.
14. Press Menu
once more to display the final instructions:
3UHVV LI \RX
DUH ILQLVKHG
15. Press Enter
sequence.
to exit the Internet settings. The AXIS 700 then completes the startup
16. Note the name or Internet address of the AXIS 700 on the instruction label and attach it to the
top cover.
When the Status indicator stops flashing and remains off, the AXIS 700 is ready for use.
Note:
If you make a mistake when editing the parameters, press Cancel
operation.
to cancel the previous
Verifying the Network Settings - To verify the network settings, you can access the
Advanced menu from the AXIS 700 control panel.
1. Press Menu
2. Use
3. Press Enter
4. Use
a few times, until you reach the Advanced menu.
to find the Network Settings option.
to enter the submenus.
to scroll through the parameter settings.
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Basic Installation
AXIS 700 User’s Guide
Verifying the Installation
Upon successful installation, the AXIS 700 will identify the attached scanner and display the name
of the detected device. If the scanner is not supported, an error message will be displayed.
If no destinations have been specified yet, the AXIS 700 will display:
&RQQHFW XVLQJ
:HE EURZVHU
If one or more destinations have already been specified, the AXIS 700 will display:
6HQG WR
[[[[[[
where “xxxxxx” is the first destination in the destination list.
To verify the installation, you can access the AXIS 700 using a standard Web browser such as
Netscape Navigator or Internet Explorer:
1. Place a document in the scanner.
2. Start your Web browser.
3. Enter the name or Internet address of your AXIS 700 in the location/address field.
Example:
http://172.16.253.80
The AXIS 700 Home Page, the Scan Document page, is displayed.
4. Click Scan. Depending on the image format specified by the scanning profile, the Web
browser will display the scanned image in an associated image viewer or ask you to save the file.
AXIS 700 User’s Guide
Configuring the AXIS 700
Configuring the AXIS 700
Before the AXIS 700 can be used for distributing scanned documents on your network, you must
specify these settings:
• Network settings
Parameters for the TCP/IP and SMTP protocols, using a wizard or setting manually
• Destinations
E-mail addresses and file directories
Note:
If you used the AXIS 700 control panel, DCHP or BOOTP for downloading the Internet
address, the required network settings will be set automatically. However, you are recommended
to verify the settings from the Web browser interface.
Optionally, you can also customize these settings. However, when installing the AXIS 700 for the
first time, you can simply keep the defaults.
• System settings
System information, Administrator password, user privileges, language etc.
• Scanning profiles
• Paper sizes
Note:
Refer to the User’s Manual for information on the settings for scanning profiles and paper sizes.
Accessing the Administration Tools
You can access the Administration tools for configuring the AXIS 700 from a standard Web
browser, such as Netscape Navigator or Internet Explorer.
1. Start your Web browser.
2. Enter the name or Internet address of your AXIS 700 in the location/address field.
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Configuring the AXIS 700
AXIS 700 User’s Guide
Example:
http://172.16.253.80
The This AXIS 700 page is displayed.
3. Click Administration. You will be prompted to enter the Server password. The default
password is pass.
Specifying Network Settings
1. Click Network Settings.
2. Click Wizard
to make the AXIS 700 guide you through the configuration procedures for
each of the network protocols. This is a convenient way to set up your AXIS 700 in your
network environment.
3. Click Detailed View to verify the settings.
Specifying Destinations
1. Click Destinations.
2. The table lists the available destinations. If you allow users to add temporary e-mail
destinations, these will appear at the top of this table. To make a temporary destination
permanent, click Make Permanent
.
3. Click New E-mail Destination to specify an e-mail address as destination. E-mail destinations
mean that the scanned image is either included as an e-mail attachment or as a hyperlink to a
storage location on an FTP server. Click URL for E-mail to specify the storage location. Note
that all images will be stored in the same directory when using this option.
4. Click New File Destination to specify a file on an FTP server as destination.
AXIS 700 User’s Guide
Using the AXIS 700
5. The AXIS 700 can also retrieve a list of external e-mail addresses from an LDAP server, or a list
of e-mail and file destinations from an FTP server. To sepecify the appropriate settings for
external e-mail addresses, click Wizard
on the Network Settings page, and follow the
setup procedures for External Address Book.
Notes:
• The Destination Name is the text that will appear in the destination list on the AXIS 700
message display. The destinations will appear sorted in alphabetical order.
• To specify the default settings, e.g. the default scanning profile, click Destination Defaults.
Specifying System Settings
1. Click This AXIS 700. The system settings are displayed.
2. Click Edit to change any of the system parameters. You are recommended to set a Server
Password for protecting the Administration pages.
Note:
If you lose the Server password, you will need to restore the factory default settings. Refer to the
User’s Manual on how to do that. Note that all your current settings will be lost.
Using the AXIS 700
This section describes how to:
• Scan to destinations
• Add temporary e-mail destinations
• Add temporary scanning profiles
• View the scanned images
Scanning to Destinations
1. When the AXIS 700 is ready for use, the message display shows “Send to: xxxxxx”. For
example:
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$FFRXQWLQJ 'HSW
2. Use
to scroll through the destination list, until you find the desired destination.
Press and hold the key to autorepeat the scrolling. If needed, you can add e-mail destinations
temporarily. See “Adding Temporary E-mail Destinations” on page 15.
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Using the AXIS 700
AXIS 700 User’s Guide
3. If you want to send the image to more than one destination, press Enter
destination:
to select each
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✓ $FFRXQWLQJ 'HSW
4. Repeat steps 2 and 3, until all desired destinations are selected.
Note:
Be careful not to transmit images to an unwanted destination. The scanned image will
always be sent to the destination currently shown, whether explicitly selected or not.
5. Optionally, press Menu
to change the default scanning parameters. You can select
temporary settings for scanning profile, paper size and double-sided. Use
to select
the desired value.
Note:
Press Cancel
to reset all temporary settings to the default values.
6. Insert a single page on the flatbed or a stack of paper into the sheet feeder of the attached
scanner.
One single page or a stack of paper in the sheet feeder:
a. Press Send
to scan and send the image to the selected destination in one step.
Several separate pages:
a. Press Scan
to scan each page.
b. Insert the next page and press Scan
are scanned.
c. Press Send
again. Repeat the procedure until all your pages
to transmit the image to the selected destination.
7. During the scanning this message is displayed:
6FDQQLQJ SOHDVH ZDLW
When you have pressed Send
700 is released for other users.
and the transfer of the scanned image is completed, the AXIS
Note:
The AXIS 700 keeps all temporary settings in memory for one minute after the last scanning
job, and then returns to its default settings.
AXIS 700 User’s Guide
Using the AXIS 700
Multipage Image Files - When scanning multiple pages, you can accumulate all the pages in
one image file. This applies to the TIFF and PDF formats only. To utilize this feature, you must
use a scanning profile with the Multipage Documents parameter set to All pages in one file. This is
the default setting.
Notes:
• The JPEG format always sends each page as one separate image file.
• Not all TIFF viewers support multipage image files. In this case, you must use a scanning
profile with the Multipage Documents parameter set to Separate file for each page, or scan
each page using Send
.
Job Separation Sheets - The AXIS 700 supports the job separation sheets that can be used
with the Canon DR-3020 scanner. A job separation sheet inserted in a stack of paper will divide the
scanning job into separate image files. Other separation pages will be ignored.
Adding Temporary E-mail Destinations
If you want to send a scanned document to an e-mail destination that does not appear in the
destination list on the AXIS 700 display, you can add a temporary e-mail destination using the
Web browser interface.
1. Start the Web browser.
2. Enter the name or Internet address of your AXIS 700 on the location/address line. This brings
you to the AXIS 700 Home Page.
Example:
http://172.16.253.80
3. Click Destinations. The table lists the available destinations.
4. Click New Destination and specify the settings for the new destination.
5. Click OK to save the destination temporarily. Note that only the five most-recently added
temporary destinations will appear in the destination list. Contact your Network
Administrator if you want to add a destination permanently.
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Using the AXIS 700
AXIS 700 User’s Guide
Adding Temporary Scanning Profiles
If you have tried all the available scanning profiles but are still not satisfied with the result of your
scanned image, you can add a temporary scanning profile from the Web browser interface.
1. Start the Web browser.
2. Enter the name or Internet address of your AXIS 700 on the location/address line.
Example:
http://172.16.253.80
3. This brings you to the AXIS 700 Home Page. Click Scanning Profiles.
4. The table lists the available scanning profiles. Click New Profile and specify your settings. If
you place a document in the scanner, you can click Scan to monitor the results.
5. Click OK to save the profile temporarily. Contact your Network Administrator to make a
scanning profile permanent.
Viewing the Scanned Images
The AXIS 700 creates images in standard TIFF, JPEG and PDF formats. Note that these files are
merely images that do not include searchable text.
For further processing, you will need appropriate image applications that support the generated file
formats. You will find a list of such image viewers on the AXIS 700 web site at
http://www.axis.com/products/axis_700/
Associating Image Formats with Applications - Applications are typically associated
with a file format automatically during the installation procedure. If not, you are recommended to
manually associate your image applications with the supported image file formats, so that
double-clicking on an image icon launches the appropriate application.
In Windows 95 and NT, follow these steps to associate an application with a specific file type:
1. In Windows Explorer, open the View menu and select Options. Click the File Types tab.
2. To create a new file type, click New Type. To modify the settings for an existing file type, click
the type, and then click Edit.
3. Specify a description for the file type and the file name extension associated with this type of
file.
4. Click New to define an action for this file type.
5. In the Action field, type Open. In the Application used to perform action field, specify the path
to the application you want to use for opening files that have this extension.