Download ES-237 PROCESSING - 4-H Youth Development Program

Windows Youth Enrollment
Use the drop-down list to select the appropriate Delivery Mode for the event.
Each record must have a Delivery Mode indicated.
Next, enter the number of Units and Male and Female counts for those participating in the event. A unit is defined as an identifiable group of youth sanctioned by Extension and organized to have similar learning experiences
(Example: club, classroom of students, or a camp session). If the same activity was presented to three separate classrooms and the participant numbers
included all three classrooms, it would be counted as three units.
If any of the participants included in the Male/Female count are also 4-H
members included in the Member/Leader file, they are counted as duplicates.
This number is entered into the Duplicates column.
Duplicates are used to record the difference between the number of contacts
made and the actual number of program participants. The actual number of
participants, Total without Dups, can never be greater than the population
available to the program. Example, if individuals in a classroom are contacted more than once with different programs, the additional contacts are counted as participants, counter-balanced by an equal number of duplicates.
Enter the number of non-duplicate participants by Residence.
Note: If all participants in the Delivery Mode count by male/female are
duplicated so the Total without Dups equals zero, no numbers are entered
under Residence. Residence is a non-duplicated count so the total should
also equal zero.
The following screen shows a second program delivered to the same classrooms as above with all the participants listed as duplicates.
6-6 ES-237 Processing