Download Spring Forward Events - Solutions Northwest, Inc.

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March 2 & 3, 2012 - Portland, Oregon
Oregon Convention Center
Introducing the 2012 Spring Forward Health & Fitness Expo, the largest consumer show of
its kind in the Pacific Northwest. The expo will offer attendees an opportunity to discover
resources that will strengthen and promote a healthy lifestyle. In the U.S., health care costs
are on the rise and we are plagued with diseases that can be delayed or prevented with stress
reduction, proper diet and exercise. Exhibiting at the Spring Forward Health & Fitness Expo is a
great way to reach consumers who recognize this and are genuinely interested in maintaining
or improving a healthy lifestyle. The first day of the expo will be geared towards corporate wellness while the second day will be more individual and family oriented.
OVERVIEW & MISSION
The Spring Forward Health & Fitness Expo is a two day event for people of all ages and
demographics. The expo will feature ideas, solutions, hands on demonstrations, free samples and
seminars. Traditional and alternative practitioners and organizations will be showcasing information
about their products and services to individuals interested in leading healthier lifestyles.
This Expo is more than just an event bringing Portlanders the latest in health and fitness trends. We are
building a wellness playground in the heart of the Rose City. Two days of seminars, booths, obstacle
courses and play areas designed to revolutionize your idea of a healthy lifestyle. A place where attendees
can play, aspire and create a lifestyle of wellness harnessed only by their imaginations. It’s time to Aim Big!
With a diverse group of exhibitors covering everything from nutrition and fitness to financial health and
emergency preparedness, our audience will have one stop access to the most respected local, state and
national organizations that specialize in these types of services.
EXHIBITOR OPPORTUNITY
The Spring Forward Health & Fitness Expo is made possible thanks to the support of our dedicated sponsors
and exhibitors. Exhibitor and sponsorship opportunities combine the best attributes of advertising,
exhibiting, public relations and marketing into a comprehensive campaign that provides multiple
opportunities to put your company at the forefront of each attendee’s mind.
SHOW MARKETING & ATTENDANCE
The Spring Forward Health & Fitness Expo has allocated over $75,000 in marketing funding for radio,
television, print, direct mail, point of purchase displays, and internet advertising. Based upon our
aggressive, multi-media marketing campaign, we expect show attendance in the thousands. We will be
targeting both corporate and individual consumers.
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
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2012 Spring Forwa
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SHOW EVENTS, DATES & ACTIVITIES
The Spring Forward Health & Fitness Expo will feature over 150 exhibitors and a wide
variety of demonstrations and seminars throughout the event. Some of these include:
• Power presentations from local experts on health, nutrition, fitness, emergency
preparedness and personal finance
• Healthy cooking demonstrations
• Obstacle course challenges
• A variety of complimentary health screenings
• A fully interactive, and educational Healthy Kid Zone including OMSI Science Fair
Dates and Hours of the Show:
Friday, March 2, 2012: 10am to 4pm
Saturday, March 3, 2012: 10am to 4pm
Keep an eye on www.SpringFowardEvents.com for an up to date listing of events.
EXHIBITOR OPPORTUNITIES
Standard booth exhibit space opportunities start at just $750. Each 10’ x 10’ exhibit space includes:
• Booth Space
• Booth Signage
• Pipe & Drape Backdrop
• Four (4) Exhibitor Passes
• Listing on our website
• Listing in event program*
• 1 table with linen and 2 chairs
*Must be registered by February 15th to be included in program.
The following items are available for purchase through the Oregon Convention Center:
• Carpet
• Electricity
• High Speed Internet
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
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2012 Spring Forwa
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INVESTMENT – Save 20% by reserving space by November 15, 2011!
Non-profit Booth, 10’x10’.............................................................................................$650
After November 15th......................................................................................................$650
Single Booth, 10’x10’..........................................................................................................$750
After November 15th..........................................................................................................$900
Double Booth, 10’x20’............................................................................................................$1,400
After November 15th...............................................................................................................$1,680
Triple Booth, 10’x30’....................................................................................................................$2,025
After November 15th....................................................................................................................$2,430
Quad Booth, 20’x20’..........................................................................................................................$2,700
After November 15th.........................................................................................................................$3,240
Sponsorship packages available. Please contact us for details at
[email protected]. (Prices vary, please see attached.)
EXHIBITOR CATEGORIES
Acupuncture, Athletic Apparel, Chiropractors, Counseling, Day Spas, Dentistry, Diet/Weight Loss,
Disease Management, Emergency Preparedness, Exercise Equipment, Eye Care, Financial Planners,
Health & Fitness Centers, Health Insurance, Holistic & Natural Medicine, Nutrition, Hospitals, Massage
Therapy, Mobile Health Screening, Organic Foods & Beverages, Personal Trainers, Physical Therapists,
Physicians, Races & Events, Senior Services, Sports Medicine, Vitamins & Supplements, Wellness Providers
and many more!
Spring Forward Events LLC
13023 NE Hwy. 99, Suite 7 – PMB #243
Vancouver, WA 98686
www.SpringForwardEvents.com
(503) 575-8312
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
COMPANY INFORMATION FOR PRINTING IN THE FINAL EXPO PROGRAM:
_______________________________________________________________
Company Name (as it should appear in the Final Expo Program)
_______________________________________________________________
Mailing Address
SPACE APPLICATION
AND CONTRACT
_______________________________________________________________
City
State
Zip Code
2012 Spring Forward Health &
Fitness Expo
_______________________________________________________________
Telephone
Fax
Oregon Convention Center
Portland, Oregon
March 2nd-3rd, 2011
_______________________________________________________________
Email
INSTRUCTIONS
1. Please type or clearly print this
application.
2. Complete all sections and
make a photocopy for your
records.
3. This application will not
become a binding contract
until it is approved by Spring
Forward Events LLC.
4. Questions, contact:
CONTACT INFORMATION FOR PERSON COORDINATING EXHIBIT BOOTH:
Person to receive all future correspondence, including booth confirmation
and Exhibitor Service Manual:
_______________________________________________________________
Name
Title
_______________________________________________________________
Company
_______________________________________________________________
Address
Devri Pieratt, at 503-575-8312 or
[email protected]
_______________________________________________________________
City
State
Zip Code
Return application to:
_______________________________________________________________
Telephone
Fax
Spring Forward Events LLC
13023 NE HWY 99, STE 7, PMB 243
Vancouver, WA 98686
or
[email protected]
You will be invoiced for the
balance due. Applications will not
be processed until payment has
been received in full.
Make checks payable to:
Spring Forward Events LLC
Save 20% by reserving space by
November 15, 2011.
_______________________________________________________________
Email
BOOTH LOCATION PREFERANCES
Every effort will be made to accommodate your preferences, but requests
cannot be guaranteed.
List preferred locations (specify booth numbers).
1st__________ 2nd __________ 3rd __________ 4th __________ 5th _________
Names of companies you do not want to be next to or directly across from:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
SPONSORSHIP OPPORTUNITIES:
Please contact the following person about sponsorship opportunities:
__________________________________________________________________________________________________
Name
Telephone
Email
PAYMENT INFORMATION & ACCEPTANCE:
Non-Profit Single Booth, 10’x10’…………………………………………………………………………………………………………………………………$650
Single Booth, 10’x10’…………………………………………………………………………………………………………………………………………………..$750
After November 15th..………..……………………………………………………………………………………………………………………………………….$900
Double Booth, 10’x20’……………………………………………………………………………………………………………………………………………..$1,400
After November 15th .………………………………………………………………………………………………………………………………………………$1,680
Triple Booth, 10’x30’………………………………………………………………………………………………………………………………………………..$2,025
After November 15th .………………………………………………………………………………………………………………………………………………$2,430
Quad Booth, 20’x20’…………………………………………………………………………………………………………………………………………………$2,700
After November 15th ....……………………………………………………………………………………………………………………………………………$3,240
Type of Booth Selected:________________________________________________ Total Amount Due:______________
Booth placement depends on availability and location of similar currently registered vendors. Each 10’x10’ booth space
includes pipe and drape booth, 6’ long skirted table, 2 plastic side chairs, and company ID sign hung on back drape. It is
sometimes necessary that booth spaces require adjustment and may be moved without prior notice.
Booth space will not be reserved until balance has been paid in full.
Please send invoice to the following email address:
Email Address_________________________________
DO NOT SIGN THIS SPACE APPLICATION AND CONTRACT WITHOUT FIRST READING THE TERMS & CONDITIONS. I am an
authorized representative of the company named on this Space Application and Contract with the full power and
authority to sign and deliver this Space Application and Contract. By signing this Space Application and Contract,
exhibitor agrees to abide by all terms and conditions. I further acknowledge that Spring Forward Events LLC reserves the
right, in its absolute discretion, to reject this Space Application and Contract.
Signature_______________________________________________________________Date:_______________________
Print Name:____________________________________________________________Title:________________________
2012 Spring Forward Health & Fitness Expo - Oregon Convention Center - March 2nd & 3rd, 2012
100 102 104 106 108 110 112
116 118 120 122 124 126
OMSI
109 111 113 115 117 119 121
Kids Zone
Health
208 210 212 214 216 218 220
Stage
Fair
& Kids
209 211 213 215 217 219 221 223 225 227
Active Zone
308 310 312 314 316 318 320 322 324 326
301 303 305 307 309 311 313 315 317 319 321 323 325 327
EXPO ENTRANCE
400 402 404 406 408 410 412 414 416 418 420 422 424 426
401 403 405 407 409 411 413 415
Main
500 502 504 506 508 510 512 514
Stage
501 503 505 507 509 511 513 515 517 519 521 523 525 527
600 602 604 606 608 610 612 614 616 618 620 622 624 626
601 603 605 607 609 611 613 615 617 619 621 623 625 627
700 702 704 706 708 710 712 714 716 718 720 722 724 726
Health
709 711 713 715 717 719 721
Cooking
Screening
808 810 812 814 816 818 820
Stage
801 803 805 807 809 811 813
817 819 821 823 825 827
Obstacle Course Challenge
Terms and Conditions
1. Booth space is not secured without Expo Management’s receipt of a completed Space Application and Contract,
agreement of Terms and Conditions, and payment in full for the reservation of trade show booth space. If an exhibitor
cancels the contract before December 1, 2011, a 50% cancellation penalty fee will apply. Any exhibitor canceling after
December 1, 2011 will not receive a refund.
2. Exhibitor Packet (detailed show information) will be sent on or before 1/2/2012 or upon completed registration
(if after 1/2/12). Information will also be posted online at www.SpringForwardEvents.com.
3. Booth placement is not guaranteed. We will do our best to secure one of your five requested booth choices. Booth
placement depends on availability and location of similar currently registered vendors.
4. Booth Sharing is Prohibited!
5. It is sometimes necessary to adjust booth spaces and they may be moved without notice. We will contact you at our
earliest convenience. If in transition you are moved from a corner booth, we will do our best to reposition you in a corner
booth.
6. Your Company Name will be listed in the show program as you have stated in the Space Application and Contract
unless Expo Management is otherwise notified.
7. When staffing your booth for the show, all participants are responsible for OCC Exhibitor Services Rules & Regulations.
8. DON’T LET AN EMPTY BOOTH BECOME A MISSED OPPORTUNITY- Please have continuous staff on
hand throughout the entirety of the show.
9. Show Set-Up/Load In Hours are Thursday, March 1, 2012 from 8:00am-8:00pm.
10. After you unload your vehicle you must move it from the dock area!! You will be towed if you do not move!!
The Convention Center is very strict about this rule.
11. Show Décor is available through DWA Trade Show & Exposition Services. Please fill out the forms once you receive
your exhibitor packet.
12. It is very important that you check-in at the designated Spring Forward Events registration table upon arrival and prior
to set up. You should expect to receive any updated information, be checked in, receive your exhibitor badges, and get
directions to your booth.
13. Only Spring Forward Events authorized personnel will be permitted to photograph the show floor. Photographs
taken by Spring Forward Events authorized personnel may be used for promotional advertising for future shows.
14.We are here to help you protect your investment. It would be unfortunate for non-exhibiting vendors to
“STEAL YOUR BUSINESS!” Please help us monitor this situation!!! Guest solicitation is not permitted for
Non-Exhibiting Vendors.
15. All food and beverage samples being distributed must adhere to the OCC Food and Non-Alcoholic Beverage
Sampling Policy.
16. Electrical, internet, and carpet are an additional cost and can be ordered through DWA Trade Show and Exposition
Services or Oregon Convention Center before the event.
17. Music/sound from your booth should be controlled as to not disturb your neighbor. The show management
team reserves the right to control sound volume at your booth.
18. Unless otherwise requested, your booth space is a 10x10 booth and you must maintain the 10x10
space which you have reserved. You will be asked to move within the allotted 10x10 space if you have
extended past your boundaries. Failure to do so may require confiscation of equipment beyond the
boundary until the end of the show. Please plan, decorate and staff your space accordingly as to not
“overload” your booth!
19. NO SOLICITATION OF BUSINESS OUTSIDE OF YOUR BOOTH AREA. Solicitation of business outside
of your booth in registration area, concourses, etc. will not be tolerated. No Vendor will be allowed to
solicit business from the front entrance of the show or in the lobby unless previous arrangements have
been made through show management! Vendors are only allowed to solicit business within your booth area.
20. In an effort to be considerate of other vendors and guests visiting the show floor, ABSOLUTELY NO
BREAKDOWN SHOULD BEGIN BEFORE 4PM. Use every available minute to take advantage of this great marketing
opportunity.
21. Animals or pets, with the exception of ADA Service Animals, are not permitted in the OCC except as an approved
exhibit, activity, or performance legitimately requiring use of animals. The request for approval for such animals to be on
the premises must be received in writing in advance (a minimum of 3 business days) and be approved by the OCC
executive Director or designee. The ADA defines a service animal as any guide dog, signal dog, or other animal
individually trained to provide assistance to an individual with a disability. If they meet this definition animals are
considered service animals under the ADA, regardless of whether they have been licensed or certified by state or local
government.
22. No helium filled balloons are permitted in the facility without the express written permission of the
OCC Executive Director or designee.
23. Smoking is prohibited at all times in the exhibition hall.
24. Exhibitor must comply with all state and federal laws and/or regulations. Exhibitor agrees that if Spring Forward
Events LLC should incur liability for any act whatsoever as determined by an appropriate court of law or any other binding
decision making body, the damages to which the exhibitor shall be entitled shall be limited to the amount of the exhibit fee
paid by the exhibitor.
25. Neither the Spring Forward Events LLC, the managers thereof, the owner of the building or their employees will be
responsible for any loss, damage, or injury that may occur to an exhibitor, his employees or his goods while in transit from
the building or while in the building for any cause whatsoever. The management has provided security and will use every
possible effort to safeguard exhibitor's property. If insurance is desired it must be purchased by the exhibitor at his own
expense, and no exhibitor may allow any article to be brought into, or any act done upon the premises that will void or
increase the premiums, on the policy of insurance held by the owners of the building, nor permit anything to be done by
which the premises may in any manner be injured, marred or defaced. Violations of this rule will annul the lease and
exhibitor will forfeit to management all monies which have been paid for rental of exhibition space, and thereby agrees to
reimburse the owner of the building for the cost of repairing such damage.
26. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Spring Forward
Events LLC, the convention center, and its employees and agents harmless against all claims, losses, or damages to
person or property, governmental charges or fines and attorney fees arising out of or caused by exhibitor's installation,
removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by
the negligence of the expo/convention center, its employees and agents.
27. In the event that any outside cause such as war, fire, strike or other emergency, or in case of government intervention
or regulation, military activity, or any other circumstances that make it impossible or inadvisable for convention
management to hold the expo at the contracted time and place, this agreement shall terminate and the exhibitor waives
any claim for property or other damages or compensation except the pro rata return on the amount paid after deduction of
actual expenses incurred in connection with the expo function and there shall be no further liability on the part of either
party.
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March 2 & 3, 2012 - Portland, Oregon
Oregon Convention Center
Sponsorship Packages
Presenting Sponsor - $18,000 Limited to (1) Company
» 20’x20’ Booth Space
» 2012 Spring Forward Health & Fitness Expo presented by (Your Name)
» Recognition on signage at expo entrance
» Individual 25 minute presentation on your choice of any one of our three stages
» Exclusive logo on adult expo bags
» Opportunity to include literature or promotional items in adult expo bags*
» Opportunity to participate in Adult Passport to Wellness Program**
» Signage in classroom (outside of exhibit hall)
» Opportunity to speak briefly and introduce speaker during (1) educational session
» One hour classroom presentation
» One pre-expo Spring Forward Events blog post featuring your company
» Logo to be placed in a prominent position in all event advertising produced
» Presenting sponsor announced during opening and closing presentations and throughout the
event prior to seminar announcements
Gold Sponsor – $12,000
Limited to (3) Non-Competing Companies
» 10’x20’ Booth Space
» Recognition on signage at expo entrance
» Individual 25 minute presentation on your choice of any one of our three stages
» Opportunity to include literature or promotional items in adult expo bags*
» Opportunity to participate in Adult Passport to Wellness Program**
» Signage in classroom (outside of exhibit hall)
» Opportunity to speak briefly and introduce speaker during (1) educational session
» One pre-expo Spring Forward Events blog post featuring your company
» Logo to be placed in a prominent position in all event advertising produced
» Gold sponsors announced throughout the event
Silver Sponsor - $7,000 Limited to (3) Non-Competing Companies
» 10’x20’ Booth Space
» Recognition on signage at expo entrance
» Individual 25 minute presentation on your choice of any one of our three stages
» Opportunity to include literature or promotional items in adult expo bags*
» Opportunity to participate in Adult Passport to Wellness Program**
» One pre-expo Spring Forward Events blog post featuring your company
» Company name to be placed in prominent position in selected event advertising produced
» Silver sponsors announced throughout the event
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
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Bronze Sponsor - $5,000
Limited to (3) Non-Competing Companies
» 10’x10’ Booth Space
» Recognition on signage at expo entrance
» Opportunity to include literature or promotional items in adult expo bags*
» Opportunity to participate in Adult Passport to Wellness Program**
» One pre-expo Spring Forward Events blog post featuring your company
» Company name to be placed in a prominent position in selected event advertising
» Bronze sponsors announced throughout the event
Healthy Kids Zone Title Sponsor - $9,000 Limited to (1) Company
» 10’x20’ Booth Space
» Exclusive naming rights to “(Your Name) Healthy Kids Zone”
» OMSI Science Fair presented by (Your Name)
» Recognition on signage at expo entrance
» Individual 25 minute presentation on your choice of any one of our three stages
» Exclusive logo on Kids Zone expo bags
» Opportunity to include literature or promotional items in Kids Zone expo bags*
» Opportunity to participate in Kids Zone Passport to Wellness Program**
» One pre-expo Spring Forward Events blog post featuring your company
» Company name to be placed in a prominent position in selected event advertising produced
» Healthy Kids Zone title sponsor announced throughout the event
Healthy Kids Zone Sponsor - $5,000 Limited to (4) Non-Competing Companies
» 10’x10’ Booth Space
» Recognition on signage at expo entrance
» Opportunity to include literature or promotional items in Kids Zone expo bags*
» Opportunity to participate in Kids Zone Passport to Wellness Program**
» One pre-expo Spring Forward Events blog post featuring your company
» Company name to be placed in a prominent position in selected event advertising produced
» Health Kids Zone sponsors announced throughout the event
ADDITIONAL SPONSORSHIP OPPORTUNITIES
Main Stage Sponsor - $5,000 - Limited to (1) Company
Sponsorship includes exclusive signage placement at the Main Stage
Healthy Eats Cooking Stage Sponsor - $2,500 - Limited to (1) Company
Sponsorship includes exclusive signage placement at the Healthy Eats Cooking Stage
Healthy Kids Zone Stage Sponsor - $2,500
Sponsorship includes exclusive signage placement at the Healthy Kids Zone Stage
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
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ADDITIONAL SPONSORSHIP OPPORTUNITIES (Continued)
Kids Zone Expo Bag Insert - $400 - Limited to (5) Companies
Opportunity to include literature or promotional items in Kids Zone expo bags*
Classroom Sponsor - $500 - Limited to (6) Non-Competing Companies
Includes signage in classroom and an opportunity to speak briefly and introduce
speaker during one session
One Hour Classroom Presentation - $1,000 - Limited to (9) Companies
Provide a one hour presentation/demonstration in our expo classroom (located outside of
exhibit hall)
Corporate Challenge Sponsor - $7,000 - Limited to (4) Non-Competing Companies
This is a high visibility sponsorship for those looking to promote corporate wellness. As part
of the Expo, Spring Forward Events will be hosting two corporate wellness challenges. This
sponsorship includes signage and prominent position in all advertising produced for each
of these events. In addition, there will be speaking opportunities for each sponsor during the
awards presentation taking place at the Expo on Friday, March 2nd.
* Sponsor to provide literature or promotional items.
** Increase booth traffic with our Passport to Wellness program! Each attendee will receive a “Passport to
Wellness” at the expo entrance. The passport will feature participating sponsors (10 sponsors on adult passport, 5 sponsors on kids passport), including company name and booth number. Attendees then visit participating sponsor booths to have their passport stamped. Attendees must collect a stamp from each participating sponsor in order to be entered into a drawing for prizes (a company representative must be in the booth
at all times to stamp passports). A draw box will be located at the main stage and prize drawings will be held
during show days and hours.
Spring Forward Events: (503) 575-8312 • www.SpringForwardEvents.com
OCC Exhibitor Services
Rules & Regulations
Internet
ordering
is
available
up
to
three
(3)
days
prior
to
the
event
move‐in
date.
Advance
rates
are
in
effect
fourteen
(14)
days
prior
to
the
event
move‐in
date.
If
you
have
any
questions
about
ordering
Oregon
Convention
Center
exhibitor
services,
please
call
(503)
235‐7578,
Monday
through
Friday,
8am
to
5pm
PT.
You
may
also
email
inquiries
to
[email protected]
Audio
Visual
Telephone
Internet/Networking
Electrical
Air,
Water
and
Gas
Booth
Cleaning/Porter
Service
Audio
Visual
Services
Balloons
Exhibitor
Storage
Food
&
Beverage
Sampling
Fire
Marshal’s
Rules
Animals
The
Oregon
Convention
Center
has
an
extensive
listing
of
service
offerings
to
meet
almost
every
audio/visual
need
for
your
show.
Our
professional
in‐house
Audio
Visual
Department
offers
full
audio
visual
equipment
rental,
staging,
technical
support
and
event
production
services.
•
•
•
All
equipment
ordered
includes
set,
strike
and
electrical
service
Ordered
equipment
is
set
the
evening
prior
to
the
first
scheduled
day
of
rental.
More
equipment
is
available
than
is
shown
on
our
website:
o LCD
Projectors
o Computer
Monitors
o Plasma
Monitors
o PLEASE
CALL!
Please
contact
Exhibitor
Services
for
details:
(503)
235‐7578
1.
2.
3.
4.
5.
Terms
and
Conditions
Audio
Visual
All
material
and
equipment
furnished
the
Convention
Center
for
this
service
order
shall
remain
the
property
of
the
Oregon
Convention
Center
and
shall
be
removed
only
by
the
Convention
Center
at
the
close
of
the
show.
Equipment
not
returned
to
OCC
Personnel
at
the
close
of
the
event
becomes
the
financial
responsibility
of
the
customer
and
replacement
costs
will
be
billed
to
the
customer.
Payment
in
full
must
be
rendered
before
service
is
provided.
Advance
orders
shall
receive
priority
service.
Equipment
prices
and
service
rates
are
subject
to
change
without
notice.
6.
7.
8.
9.
Credit
will
not
be
given
for
equipment
installed
and
not
used
unless
notified
72
hours
prior
to
the
first
move‐in
day.
A
minimum
of
one
hour
labor
up
to
the
full
equipment
rental
cost
may
be
charged
for
all
orders
cancelled
within
72
hours
of
the
first
event
day.
Claims
will
not
be
considered
unless
filed
by
the
exhibitor
prior
to
close
of
show.
Internet
ordering
is
available
up
to
three
(3)
days
prior
to
the
event
move‐in
date.
Advance
rates
are
in
effect
fourteen
(14)
days
prior
to
the
first
move‐in
day.
Payment
must
accompany
order
for
advance
rate
to
apply.
TELEPHONE/INTERNET/NETWORKING
SERVICES
The
Oregon
Convention
Center
provides
comprehensive
telephone
and
Internet
access
services
to
their
clients
and
exhibitors.
You
will
receive
state‐of‐the‐art
equipment
and
services,
as
well
as
on‐site
technical
and
customer
service
support
during
your
event.
There
is
no
need
for
you
to
call
a
local
Internet
or
telephone
company
for
services
as
the
OCC
will
provide
for
all
your
communication
needs!
Telephone
Services
•
•
•
•
•
Basic
Telephone
Services
include
voice,
fax
and
credit
card
phone
lines.
Digital
or
analog
phone
lines
are
available,
along
with
single
or
multi‐line
sets.
Polycon
phones
are
available
for
teleconferencing.
Long
Distance
Service
is
available
upon
request.
ISDN
Service
is
available
on
demand,
subject
to
a
first
come/first
served
basis.
To
access
outside
lines
you
must
first
dial
“9.”
Internet
Services
With
a
versatile
and
robust
network,
the
OCC
can
provide
several
Internet
connection
options
to
meet
your
needs
and
budget.
•
•
•
•
10Mbps
Service
Connection
–
OCC
offers
standard
Internet
access
over
a
full
duplex
10Mbps
connection
–
expandable
to
45Mbps
–
to
our
ISP.
Shared
Scaled
Ethernet
Service
–
Over
the
above
10Mbps
connection
to
the
Internet,
you
may
select
scaled
services,
from
512Kbps
up
to
10Mbps
or
more
depending
upon
your
requirements
and
budget.
(LAN
card
required)
Public
IP
Addresses
–
At
your
request,
OCC
can
provide
a
public/routable
IP
address
for
one
or
all
of
your
connections.
Wi‐Fi
Service
–
OCC
offers
multiple
levels
of
high
speed
Wi‐Fi
service
over
its
high‐
capacity
Wi‐Fi
Network.
Casual
Wi‐Fi
–
Designed
for
the
daily
user
(event
attendees),
our
Casual
service
provides
easy
Internet
access
at
limited
speeds
(128Kbps)
with
1
(800)
telephone
tech
support.
This
service
is
intended
for
checking
your
e‐mail
and
light
surfing
on
the
web,
and
is
available
in
most
common
areas.
Casual
service
is
not
available
in
exhibit
halls
or
meeting
rooms
and
is
not
intended
for
business
or
presentation
use.
Premium
Wi‐Fi
–
Our
Premium
service
is
designed
for
the
business
user
(exhibitor
and/or
event
administration),
and
can
be
purchased
for
the
entire
duration
of
the
event
or
on
a
day‐by‐day
basis.
With
3
options
of
256Kbps,
512Kbps
and
T1
speeds,
the
Premium
solution
is
available
throughout
the
facility.
On‐site
technical
support
is
available
as
well
as
24x7
telephone
tech
support.
There
are
many
benefits
of
wireless
services
at
the
Oregon
Convention
Center.
They
include:
100%
facility
Wi‐Fi
coverage
Multiple
options
to
choose
from
On‐line
authorization
and
credit
card
payment
Casual
service
in
select
areas
Customer
support
Networking/Miscellaneous
Services
•
•
•
•
•
OCC
offers
a
host
of
other
services.
•
•
•
•
Networking
–
OCC
offers
complete
networking
services.
Whether
it’s
booth‐to‐booth,
room‐to‐room,
VLAN
configuration,
etc.,
OCC
will
provide
the
design
you
request.
Equipment
Rental
–
OCC
Telecom
rents
high‐tech
equipment
including
hubs,
switches,
network
cables
and
more.
Contact
us
for
specific
rental
requests.
Consulting
and
Technical
Services
–
OCC
provides
on‐site
customer
service
to
help
you
with
your
technical
needs.
There
is
an
hourly
fee
for
this
service.
Video
Conferencing
–
OCC
provides
a
convenient
video
conferencing
package
including
equipment,
connections
and
technicians.
All
you
need
to
provide
is
someone
at
the
other
end!
For
Telecommunication,
Internet
and
Data
Networking
services,
call
your
OCC
representative
at
(503)
731‐7834
or
email:
[email protected].
To
order
on‐line,
go
to
orders.oregoncc.org.
TERMS
AND
CONDITIONS
TELECOMMUNICATIONS
‐
INTERNET
–
NETWORKING
–
MISC.
DATA
SERVICE
ORDER
FORM
1. PROCESSING
THE
SERVICE
ORDER
FORM
requires:
A)
Payment
in
US
dollars
for
ALL
services
ordered.
B)
All
information
on
the
Service
Order
Form
to
be
completed.
Missing
information
will
delay
processing.
C)
Placement
instructions
for
voice
and
data
lines
in
your
booth
or
room
marked
on
the
Service
Order
Form
or
a
floor
plan
with
desired
locations
provided.
(Default
placement
is
in
rear
of
booths
that
are
in
rows,
in
the
center
of
island
booths,
and
in
the
front
of
meeting
rooms)
2. EQUIPMENT
&
SERVICE
PROCEDURES:
A)
Customer
is
responsible
for
returning
all
equipment
issued
by
or
rented
from
OCC
in
good
condition.
B)
Lost,
stolen
or
damaged
equipment
will
be
charged
to
the
customer’s
authorized
credit
card
at
prevailing
rates.
C)
Clients
requesting
single
line
telephone,
credit
card
line
or
ISDN
service
will
receive
a
standard
RJ‐11
jack
as
a
part
of
the
contract
pricing.
Clients
requesting
wired
Ethernet
service
will
receive
a
standard
RJ‐45
jack
as
a
part
of
the
contract
pricing.
Clients
requesting
wireless
internet
services
will
receive
a
username
and
password
that
will
enable
them
to
access
the
network
through
the
wireless
access
points.
D)
All
lines
will
be
restricted
from
"976,"
"900,"
and
"10‐10"
dialing
unless
otherwise
requested
in
writing
and
approved
by
OCC.
There
will
be
a
charge
for
these
types
of
calls.
3. PAYMENTS
AND
REFUNDS:
A)
Payment
in
full
is
required
before
service
can
be
connected.
B)
The
“Payment
Options”
section
on
the
Service
Order
Form
must
be
completed
on
every
service
order.
By
providing
an
authorized
signature
on
the
front
of
this
form
or
by
clicking
on
the
“Place
Order”
button
on
the
electronic
Service
Order
Form,
you
authorize
OCC
to
charge
the
amount
due
as
pre‐payment
for
services
ordered,
as
well
as
any
charges
incurred
for
additional
services
ordered
during
the
event,
to
the
authorized
credit
card.
C)
Long
distance
charges
may
apply.
D)
Refunds
in
full
will
be
granted
(except
on
special
order
items*)
if
requested
prior
to
the
event
start
date.
A
$100
charge
per
each
telephone/data
line
and
a
$250
charge
per
each
Ethernet
and/or
ISDN
line
cancelled
will
apply
when
request
for
cancellation
is
made
on
or
after
the
event
start
date.
(*Specially
ordered
services
must
be
paid
for
in
full,
including
all
installation
fees,
once
the
order
is
placed
by
OCC.
No
refunds
will
be
given.)
E)
Services
installed
but
not
used
will
not
be
refunded.
F)
Customer
service
issues
must
be
reported
to
OCC
during
the
event.
In
order
for
a
refund
to
be
considered,
all
claims
must
be
filed
with
OCC
prior
to
the
close
of
the
event.
4. DIAL‐UP
INTERNET
AND
ISDN:
A)
Service
will
be
delivered
over
a
standard
RJ‐11
jack.
B)
All
lines
may
be
restricted
from
“976,”
“900,”
and
“10‐10”
dialing
unless
otherwise
requested
in
writing
and
approved
by
OCC.
A
charge
may
apply
for
this.
C)
Long
distance
charges
may
apply.
D)
Telephone
and
long
distance
service
providers
for
services
will
be
OCC’s
selected
provider(s).
5. OCC
INTERNET/DATA
SERVICES
RESPONSIBILITIES:
A)
Service
will
be
delivered
over
a
standard
RJ‐45
jack
or
802.11abgn
wireless
access
points.
B)
All
service
is
provided
over
CAT
5/6
wiring
and
a
1000
Mbps
infrastructure.
C)
Customers
will
be
issued
a
user
name
and
password
or
IP
address
for
each
connection
purchased.
D)
Due
to
the
nature
of
the
Internet
OCC
cannot
guarantee
any
level
of
performance
or
accessibility
beyond
our
gateway.
The
internet
gateway
has
the
capability
to
monitor
traffic
and
bandwidth
usage
in
order
to
maintain
an
acceptable
level
of
performance
from
the
Ethernet
network
for
all
users.
E)
The
choice
of
the
Internet
Service
Provider
(ISP)
is
at
the
sole
discretion
of
OCC.
If
the
customer
requires
that
a
specific
vendor
provide
these
services,
arrangements
must
be
made
12
(twelve)
weeks
prior
to
the
move
in
date.
F)
OCC
does
not
guarantee
the
safety
or
security
of
equipment,
software,
or
proprietary
information
connected
to
or
carried
over
services
installed
by
OCC
and/or
its
sub‐contractors.
G)
OCC
PROVIDES
NO
FIREWALL
SECURITY
AND
NO
ANTI‐VIRUS
PROTECTION
ON
OUR
NETWORK.
CUSTOMER
IS
RESPONSIBLE
FOR
PROVIDING
THEIR
OWN
FIREWALL
SECURITY
AND
ANTI‐VIRUS
SOFTWARE.
As
is
consistent
with
other
service
providers,
OCC
is
not
responsible
in
any
way
for
damage
to
equipment
or
software,
loss
of
proprietary
information
or
network
delays
or
interruptions
caused
by
unauthorized
security
breaches
or
intrusions.
CUSTOMER
SHALL
BE
HELD
LIABLE
FOR
ANY
DAMAGES
TO
EQUIPMENT,
SOFTWARE,
OR
PROPRIETARY
INFORMATION,
OR
ANY
DAMAGES
DUE
TO
NETWORK
DELAYS,
INTERRUPTIONS,
TROUBLESHOOTING
AND/OR
REPAIR
IF
A
SECURITY
BREACH
OR
INTRUSION
IS
DETERMINED
TO
HAVE
ORIGINATED
FROM
THEIR
DEVICE.
IT
IS
MANDATORY
THAT
EVERY
CUSTOMER
TAKE
PROPER
SECURITY
MEASURES
TO
PROTECT
THEIR
OWN
EQUIPMENT
AND
SOFTWARE,
AND
IT
IS
REQUIRED
THAT
UPDATED
AND
CURRENT
ANTI‐VIRUS
PROTECTION
BE
INSTALLED
ON
EVERY
DEVICE
CONNECTED
TO
THE
OCC
NETWORK.
6. CUSTOMER
INTERNET/DATA
RESPONSIBILITIES:
A)
OCC
REQUIRES
THAT
UPDATED
AND
CURRENT
ANTI‐
VIRUS
PROTECTION
BE
INSTALLED
ON
EVERY
DEVICE
CONNECTED
TO
THE
OCC
NETWORK.
B)
AT
NO
TIME
shall
a
client
power
up
any
wireless
device
not
provided
by
OCC
without
prior
written
authorization
from
OCC.
C)
At
no
time
while
connected
to
the
OCC
network
shall
the
client
use/run
their
own
switch,
router,
DHCP
server
or
any
other
network
equipment
without
prior
written
authorization
from
OCC.
D)
Customer
must
provide
a
list
of
all
required
connections,
containing
exact
location
(exhibit
booth
number,
meeting
room
number,
etc.)
and
type
of
device
being
connected
(switch,
router,
hub,
PC,
etc.)
E)
Any
customer
device
that
is
determined
to
be
causing
interference
with
the
normal
operation
of
the
OCC
network
must,
at
OCC’s
request,
be
immediately
disabled
or
disconnected
from
the
network.
F)
Customer
must
provide
all
equipment
for
wired
Ethernet
properly
configured
and
equipped
for
a
standard
Ethernet
adapter
card
rated
for
10/100
Mbps,
RJ‐45
connection.
G)
Internet
client
has
full,
unrestricted
access
to
the
Internet.
Matters
considered
improper,
offensive,
or
even
unlawful
by
groups
or
individuals
are
not
the
responsibility
of
the
Internet
Service
Provider(s)
and/or
OCC.
H)
Customer
is
responsible
for
the
proper
configuration
of
equipment
and
software
for
the
Internet
and
Ethernet
communications.
I)
Customer
is
responsible
for
all
services
outside
of
basic
Internet
connectivity,
including
e‐mail
services,
ftp
services,
web
services,
etc.
7. OCC’S
OBLIGATIONS
UNDER
this
Agreement
are
subject
to,
and
OCC
and/or
its
subcontractors
shall
not
be
liable
for
delays,
failure
to
perform,
or
destruction
or
malfunction
of
the
equipment
and
services,
or
any
consequences
of
the
above,
caused,
occasioned
or
due
to
fire,
flood,
water,
the
elements,
labor
disputes
or
shortages,
utility
curtailments,
power
failure,
explosions,
civic
disturbances,
government
regulatory
requirements,
acts
of
God
or
public
enemy,
war,
military
or
government
requisition,
shortages
of
equipment
or
supplies,
unavailability
of
transportation,
acts
or
omissions
of
anyone
other
than
OCC,
it’s
representatives,
agents,
subcontractors
or
employees,
or
any
other
cause
beyond
OCC’s
reasonable
control.
In
no
event
shall
OCC
be
liable
to
the
customer
or
to
any
other
party
for
special,
collateral,
exemplary,
indirect,
incidental
or
consequential
damages.
Such
excluded
damages
include,
but
are
not
limited
to
loss
of
profits,
loss
of
use
or
interruption
of
business,
or
other
consequential
or
indirect
economic
loss.
8. COMMUNICATION
SERVICES
ARE
TO
BE
ordered
by
each
customer
separately,
and
is
not
to
be
shared
with
other
customers.
Any
customer
sharing
communication
services
without
written
authorization
from
OCC
shall
be
charged
for
that
service
at
standard
rates
on
a
complete
second
Service
Order
Form.
9. ONLY
OCC
PERSONNEL
are
authorized
to
modify
system
wiring
or
cabling.
All
material
and
equipment
furnished
for
this
service
contract
shall
remain
property
of
OCC.
10. ALL
CUSTOMER
EQUIPMENT
must
comply
with
FCC
regulations.
OCC
reserves
the
right
to
limit
use
of
outside
communication
devices,
including
wireless
devices.
11. ALL
FLOOR
BOXES
must
remain
accessible
to
the
OCC
technical
staff
at
all
times.
If
any
items
impede
access,
OCC
reserves
the
right
to
remove
those
items
to
gain
access.
ELECTRICAL
SERVICES
The
Oregon
Convention
Center
is
the
exclusive
electrical
provider
in
the
facility.
Our
electricians
are
licensed
and
onsite
for
technical
and
customer
service
support
during
your
event.
Electrical
• Electrical
service
is
one
(1)
outlet
per
order.
• Electrical
service
is
installed
at
the
rear
of
the
booth.
• Please
submit
a
floor
plan
or
mark
the
diagram
on
the
exhibitor
order
form
if
you
need
your
service
in
a
specific
location.
• Add
one
(1)
hour
of
electrical
labor
if
you
submit
a
floor
plan
or
need
service
in
a
specific
location.
• 24‐hour
service,
is
double
the
standard
rate.
• Contact
the
OCC
Electrical
Department
for
service
needs
above
30
amps
or
for
services
not
listed
on
the
exhibitor
order
form.
Standard
Electrical
Services
120
VOLT,
A.C.,
SINGLE
PHASE,
60
CYCLE
208
VOLT,
A.C.,
SINGLE
PHASE,
60
CYCLE
208
VOLT,
A.C.,
THREE
PHASE,
60
CYCLE
480
VOLT,
A.C.,
SINGLE
OR
THREE
PHASE
Electrical
Labor
• Labor
will
be
charged
for
installation
of
tails,
hard
wiring
of
equipment
or
installing
power
in
a
specific
location.
• Labor
will
be
charged
in
one
hour
increments
with
a
minimum
charge
of
one
(1)
hour.
Flood
Light
Rental
• Flood
light
rental
includes
electrical
service.
• All
flood
lights
are
mounted
from
the
back
of
the
booth.
Any
variation
will
incur
a
one
(1)
hour
labor
charge.
Terms
and
Conditions
Electrical
1.
2.
3.
All
equipment,
regardless
of
source
of
power,
must
comply
with
the
National
Electrical
Code,
all
federal,
state
and
local
safety
codes.
Use
of
open
clip
sockets,
latex
or
lamp
cord
wire,
unapproved
duplex
or
triplex
attachment
plugs
in
exhibits
is
prohibited.
Claims
will
not
be
considered
unless
filed
by
the
exhibitor
prior
to
close
of
show.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Permanent
building
electrical
outlets
are
not
a
part
of
booth
space
and
are
not
to
be
used
by
exhibitors
unless
specified
otherwise.
Under
NO
circumstances
shall
anyone
other
than
a
house
electrician
make
electrical
connections.
Special
equipment
requiring
company
engineers
or
technicians
for
assembly,
service,
preparatory
work
and
operation
may
be
executed
with
a
house
electrician,
however
all
service
connections
and
overload
protection
to
such
equipment
must
be
made
by
house
electrician
only.
All
equipment
must
be
properly
tagged
or
marked
with
complete
information
as
to
the
type
and/or
amount
of
current,
voltage,
phase,
frequency,
horsepower,
etc.,
required.
All
material
and
equipment
furnished
the
Convention
Center
for
this
service
order
shall
remain
the
property
of
the
Oregon
Convention
Center
and
shall
be
removed
ONLY
by
the
Convention
Center
at
the
close
of
the
show.
Unless
otherwise
directed,
Convention
Center
electricians
are
authorized
to
cut
floor
coverings
to
permit
installation
of
service.
All
exhibitors’
120
Volt
cords
must
be
of
the
3‐wire,
grounded
type.
All
exposed
non‐current
carrying
metal
parts
of
fixed
equipment
which
are
liable
to
be
energized
shall
be
grounded.
Electrical
power
for
lights
and
displays
will
be
turned
on
one
hour
prior
to
show
opening
time
and
off
at
show
closing
time
of
day.
Exceptions
must
be
arranged.
The
Oregon
Convention
Center
reserves
the
right
to
refuse
connection
to
any
exhibitor
whose
equipment
is
deemed
unsafe
by
the
Convention
Center.
Rates
quoted
for
all
connections
cover
one
service
to
the
booth
in
the
most
convenient
manner
but
do
not
include
connecting
equipment
or
wiring.
Credit
will
not
be
given
for
services
installed
and
not
used
unless
notified
72
hours
prior
to
the
first
event
day.
Payment
in
full
must
be
rendered
prior
to
service
connection.
Prices
are
based
upon
current
wage
rates
and
are
subject
to
change
without
notice.
Advance
orders
shall
receive
priority
service.
Obstructions
blocking
utility
floor
boxes
are
subject
to
relocation
as
necessary.
Internet
ordering
is
available
up
to
three
(3)
days
prior
to
the
event
move‐in
date.
Advance
rates
are
in
effect
fourteen
(14)
days
prior
to
the
first
move‐in
day.
Payment
must
accompany
order
for
advance
rate
to
apply.
AIR,
WATER
AND
GAS
SERVICES
The
Oregon
Convention
Center
provides
exclusive
engineering
needs
throughout
the
facility.
Our
engineers
are
licensed
and
on
site
for
technical
and
customer
service
support
during
your
event.
Air:
90‐100
PSI,
24
CFM
Water:
55‐65
PSI
Natural
Gas:
2.0
PSI
Non‐Regulated
/
.75
PSI
Regulated
Connection
Information:
• Exhibitors
must
furnish
necessary
fittings
to
connect
½”
female
quick‐disconnect
for
air
and
¾”
male
GHT
thread
for
water
connection.
•
Natural
gas
is
¾”
male
NPTM
thread.
1.
2.
3.
Terms
and
Conditions
Air
Water
and
Gas
Services
will
be
installed
at
the
rear
of
the
booth.
All
equipment
must
comply
with
the
City
of
Portland
building
code,
all
federal,
state
and
local
safety
codes.
Claims
will
not
be
considered
unless
filed
by
the
exhibitor
prior
to
close
of
show.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
All
material
and
equipment
furnished
the
Convention
Center
for
this
service
order
shall
remain
the
property
of
the
Oregon
Convention
Center
and
shall
be
removed
ONLY
by
the
Convention
Center
at
the
close
of
the
show.
The
Oregon
Convention
Center
reserves
the
right
to
refuse
connection
to
any
exhibitor
whose
equipment
is
deemed
unsafe
by
the
Convention
Center.
Air
and
water
service
pressure
may
vary
and
no
guarantees
can
be
made
of
minimum
or
maximum
pressures.
If
the
pressure
is
critical,
exhibitors
should
arrange
to
have
a
pressure
regulator
valve
installed.
Unless
otherwise
directed,
Convention
Center
engineers
are
authorized
to
cut
floor
coverings
to
permit
installation
of
service.
Rates
quoted
for
all
connections
only
cover
bringing
the
services
to
the
booth
in
the
most
convenient
manner
and
do
not
include
connecting
equipment.
Credit
will
not
be
given
for
services
installed
and
not
used
unless
notified
72
hours
prior
to
the
first
event
day.
Payment
in
full
must
be
rendered
prior
to
service
connection.
Advance
orders
shall
receive
priority
service.
Obstructions
blocking
utility
floor
boxes
are
subject
to
relocation
as
necessary.
Internet
ordering
is
available
up
to
three
(3)
days
prior
to
event
move‐in
date.
Advance
rates
are
in
effect
fourteen
(14)
days
prior
to
the
first
move‐in
day.
Payment
must
accompany
order
for
advance
rate
to
apply.
BOOTH
CLEANING
and
PORTER
SERVICE
Oregon
Convention
Center
facility
operations
department
provides
exclusive
booth
cleaning
services.
All
booth
cleaning
services
should
be
ordered
through
the
operations
department
or
online.
Outside
contractors
are
not
permitted
to
provide
cleaning
services.
There
is
an
additional,
one‐time
$10.00
charge
for
booth
cleaning
service
requests
placed
with
less
than
72
hours
notice.
FOR
BOOTH
ORDERS
OVER
400
square
feet:
Call
(503)
235‐7578.
1.
2.
3.
4.
5.
6.
7.
Booth
Cleaning/Porter
Service
Terms
and
Conditions
Service
is
based
on
either
a
DAILY
or
HOURLY
rate.
Advance
orders
shall
receive
priority
service.
Claims
will
not
be
considered
unless
filed
by
the
exhibitor
prior
to
close
of
show.
All
material
and
equipment
furnished
by
the
Convention
Center
for
this
service
order
shall
remain
the
property
of
the
Oregon
Convention
Center
and
shall
be
removed
ONLY
by
the
Convention
Center
at
the
close
of
the
show.
Credit
will
not
be
given
for
services
already
completed.
Payment
in
full
must
be
rendered
prior
to
service.
Internet
ordering
is
available
up
to
three
(3)
days
prior
to
the
event
move‐in
date.
Advance
rates
are
in
effect
fourteen
(14)
days
prior
to
the
move‐in
day.
Payment
must
accompany
order
for
advance
rate
to
apply.
ANIMALS
Animals
or
pets,
with
the
exception
of
ADA
Service
Animals,
are
not
permitted
in
OCC
except
as
an
approved
exhibit,
activity
or
performance
legitimately
requiring
the
use
of
animals.
The
request
for
approval
for
such
animals
to
be
on
the
premises
must
be
received
in
writing
in
advance
and
be
approved
by
the
OCC
Director
or
designee.
The
ADA
defines
a
service
animal
as
any
guide
dog,
signal
dog,
or
other
animal
individually
trained
to
provide
assistance
to
an
individual
with
a
disability.
If
they
meet
this
definition,
animals
are
considered
service
animals
under
the
ADA
regardless
of
whether
they
have
been
licensed
or
certified
by
a
state
or
local
government.
BALLOONS
No
helium
filled
balloons
are
permitted
in
the
facility.
EXHIBITOR
STORAGE
OCC
storage
space
is
limited;
therefore
the
facility
cannot
receive
goods
prior
to
move‐in
or
store
them
past
the
contracted
move‐out
time.
Any
goods
arriving
prior
to
the
authorized
move‐in
times
will
be
refused
and
required
to
return
at
the
scheduled
move‐in
time.
Show
Management
is
responsible
for
the
arrangements
and
related
costs
for
offsite
storage
before,
during
and
following
the
license
period
as
outlined
in
the
License
Agreement.
FOOD
and
BEVERAGE
SAMPLING
A. Food,
Candy,
etc.
1. Food
sampling
will
be
bite‐sized
portions
(the
size
used
in
grocery
store
samples)
2. All
soft
drink
samples
must
be
in
1
oz.
to
3‐1/2
oz.
containers.
3. No
food
or
soft
drinks
are
to
be
sold
for
on‐premise
consumption.
4. Any
products
that
are
sold
for
off‐premise
consumption
must
be
packaged
so
as
to
discourage
on‐premise
consumption.
5. All
persons
dispensing
products
must
have
proper
food
handling
permits
for
Multnomah
County
and/or
City
of
Portland.
6. All
insurance
should
hold
Metro,
the
City
of
Portland,
MERC
(Metropolitan
Exposition‐
Recreation
Commission)
and
the
members,
officers,
directors,
agents
and
employees
of
each
entity
harmless
for
any
problem
occurring
from
the
dispensing
of
samples
or
the
sale
of
food/beverage
products
by
the
licensee
or
exhibitors.
B. Alcoholic
Beverages
at
Food
Industry
Shows
(not
public
shows)
1. These
guidelines
pertain
only
to
food
industry
distributors,
wholesalers
or
merchants:
2. Sampling
must
be
approved
by
the
Oregon
Liquor
Control
Commission
(OLCC),
Beer
and
Wine
Supervisor,
9079
SE
McLoughlin,
Portland,
Oregon
97222
and
the
Director
of
the
Oregon
Convention
Center
or
his
designated
representative.
The
licensee,
distributor
or
exhibitor
acquires
all
necessary
applications,
permits
and
licenses
for
such
sampling.
3. No
sale
of
alcoholic
beverage
(beer,
wine,
wine
coolers,
or
hard
liquor)
actually
takes
place
on
the
premises
by
exhibitors
or
show
management
and
all
consumption
is
limited
to
sampling
only.
4. Sampling
sizes:
a. All
wine
samples
must
be
in
3‐1/2
oz.
or
smaller
container
with
1
to
1‐1/2
oz.
of
wine
as
a
sample.
b. All
beer
samples
must
be
in
a
3‐1/2
oz.
or
smaller
container.
c. All
hard
liquor
samples
must
be
in
1
oz.
or
smaller
container
with
½
oz.
or
smaller
of
liquor
as
sample.
5. Any
exhibitor
providing
samples
of
beer,
wine
or
hard
liquor
must
station
one
individual
at
the
distribution
point
at
all
times
for
the
sole
purpose
of
monitoring
the
sobriety
and
legal
age
limit
(21
years)
of
the
persons
receiving
samples.
All
insurance
should
hold
Metro,
the
City
of
Portland,
MERC
(Metropolitan
Exposition‐Recreation
Commission)
and
the
members,
officers,
directors,
agents
and
employees
of
each
entity
harmless
for
any
problem
occurring
from
the
dispensing
of
samples
or
the
sale
of
food/beverage
products
by
the
licensee
or
exhibitors.
C. Alcoholic
Beverages
at
Public
Shows
1. The
display
and
sampling
of
alcoholic
beverages
must
be
a
necessary
part
of
the
show.
As
an
example,
the
Oregon
Products
Show
displaying
products
and
foods
made
and
grown
in
Oregon,
would
have
a
viable
reason
to
sample
wines.
Each
show
will
be
reviewed
by
the
Director
or
his
designated
representative
for
approval.
2. Sampling
must
be
approved
by
the
Oregon
Liquor
Control
Commission
(OLCC),
Beer
and
Wine
Supervisor,
9079
SE
McLoughlin,
Portland,
Oregon
97222
and
the
Director
of
the
Oregon
Convention
Center
or
his
designated
representative.
The
licensee,
distributor
or
exhibitor
acquires
all
necessary
applications,
permits
and
licenses
for
such
sampling.
3. All
sampling
must
be
confined
to
a
controlled
area
where
no
one
under
21
years
of
age
will
be
admitted.
4. The
entrance
to
the
area
must
be
controlled
by
the
Oregon
Convention
Center
Concessionaire
(at
the
licensee’s
expense)
to
check
the
ID
of
the
persons
entering
the
area.
OCC
may
also
require
additional
control
persons
in
the
sampling
area.
5. All
wine
samples
must
be
in
3‐1/2
oz.
or
smaller
container
with
1
to
1‐1/2
oz.
of
wine
as
a
sample.
6. All
beer
samples
must
be
in
a
3‐1/2
oz.
or
smaller
container.
(It
is
possible
to
have
the
OCC
Concessionaire
feature
a
designated
brand
of
beer
during
consumer
shows
in
lieu
of
sampling)
7. No
hard
liquor
samples
will
be
permitted.
8. No
sale
of
alcoholic
products
can
take
place
on
the
premises
by
exhibitors
or
show
management.
9. Any
exhibitor
providing
samples
of
beer,
wine,
wine
coolers
or
hard
liquor
must
station
one
individual
at
all
times
for
the
sole
purpose
of
monitoring
the
sobriety
of
the
person
receiving
samples.
10. All
insurance
should
hold
Metro,
the
City
of
Portland,
MERC
(Metropolitan
Exposition‐
Recreation
Commission)
and
the
members,
officers,
directors,
agents
and
employees
of
each
entity
harmless
for
any
problem
occurring
from
the
dispensing
of
samples
or
the
sale
of
food/beverage
products
by
the
licensee
or
exhibitors.
FIRE
MARSHAL’S
RULES
1. All
decorative
materials
must
be
flame
proofed
or
of
a
type
acceptable
to
the
Fire
Marshal’s
Office.
Use
of
bark
dust,
mulch,
chips
or
hay,
etc.,
is
not
allowed
unless
pre‐
approved
by
the
Fire
Marshal’s
office.
2. No
flammable
gasses,
liquids
or
solids,
are
allowed
in
any
building,
enclosed
tent
or
structure.
Two
(2)
16.4
oz.
bottles
of
propane
are
permitted
in
a
booth
at
any
one
time.
All
other
bottles
must
be
stored
outside
the
building
and
secured.
3. Booths
with
canopies
larger
than
10’
x
10’
are
not
allowed
unless
approved
by
the
Fire
Marshall’s
Office.
All
canopied
booths
must
have
a
working
smoke
detector
properly
mounted
in
the
canopy.
If
cooking
in
a
canopied
booth,
you
must
also
have
a
fire
extinguisher.
4. Any
enclosed
structure
larger
than
100
sq.
ft.
in
floor
area
must
have
a
working
smoke
detector
properly
mounted
in
the
structure.
All
doors
or
windows
to
the
structure
are
to
be
left
open.
5. All
natural
gas
lines
used
to
run
a
fireplace
etc.
must
have
a
shut‐off
valve
by
the
appliance(s)
and
be
accessible.
All
persons
working
in
the
booth
shall
be
instructed
in
the
location
and
operation
of
the
shut‐off
valves
to
the
appliances
and
to
the
building
as
well.
6. Portable
space
heaters
are
not
allowed
unless
approved
by
the
Fire
Marshal's
Office.
7. Displaying
of
vehicles
requires
vehicles
to
have
1/4
tank
or
less
of
fuel
in
the
tank;
gas
cap
must
be
either
locked
or
taped
in
place;
and
battery
cables
taped
or
batteries
removed.
8. Displaying
of
any
vehicle
containing
LPG
gas
propane
shall
have
such
containers
reduced
to
atmospheric
pressure
before
bringing
them
into
the
building.
9. All
exhibitors
are
to
keep
all
their
exhibit
items,
tables,
chairs,
etc.,
within
their
assigned
booth
space.
Nothing
is
to
be
placed
in
any
aisle.
10. Empty
cardboard
boxes
are
not
to
be
stored
within
booths
overnight.
11. OBSTRUCTIONS
BLOCKING
UTILITY
FLOOR
BOXES
MUST
BE
RELOCATED
BY
THE
EXHIBITOR
UPON
REQUEST.
REV.
02/2010