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Installation & User Guide
Installation &
User Guide
Axxess Identification Ltd
8 Shrivenham Hundred Business Park,
Watchfield, Swindon, Wiltshire SN6 8TZ
United Kingdom
Tel: +44 (0)1793 784002
Fax: +44 (0)1793 784005
Email: [email protected]
AX100 Installation & User Guide – February 2003
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Installation & User Guide
Microsoft® is a registered trademark of Microsoft Corporation.
Windows™ is a registered trademark of Microsoft Corporation.
AX100 version 2.0
Revision 3.5
Document Title: AX100 Installation & User Guide
This document contains proprietary information of Axxess Identification Ltd. Unauthorised
reproduction of any portion of this manual without the written authorisation of Axxess Identification Ltd
is prohibited. The information in this manual is for informational purposes only. It is subject to change
without notice. Companies, names and data used in examples herein are fictitious unless otherwise
noted. Axxess assumes no responsibility for incorrect information this manual may contain.
©2003 by Axxess Identification Ltd
8 Shrivenham Hundred Business Park, Watchfield, Swindon
SN6 8TZ United Kingdom
Telephone
Fax
Email
Web
+44 (0)1793 784002
+44 (0)1793 784005
[email protected]
www.axxessid.com
AX100 Installation & User Guide – February 2003
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License Agreement
NOTICE TO USER: THIS SOFTWARE PACKAGE IS A CONTRACT. BY INSTALLING THE
SOFTWARE YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT.
1.
Use of the Software. You may install and use the software only for the purpose intended.
2.
Copyright. You may not duplicate or copy the software or documentation, except that you
may make one backup copy of the software. All copies must bear copyright notices contained
in the original copy.
3.
Limited Warranty. Axxess Identification warrants that the software will perform substantially in
accordance with the printed documentation when correctly installed on a properly configured
computer for which it is intended. Axxess Identification warrants the compact disc upon which
this product is recorded to be free from defects in materials and workmanship under normal
use for a period of five years from the date of purchase. During the warranty period Axxess
Identification will replace compact discs, which prove to be defective.
4.
Axxess Identification does not warrant and cannot warrant the performance or results you
obtain by using the software or documentation. In no event will Axxess Identification be liable
to you for any consequential, incidental or special damages. For further warranty information,
please contact Axxess Identification.
AX100 Installation & User Guide – February 2003
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Contents
Introduction ......................................................................................................................................... 1
AX Series Benefits and Features ...................................................................................................... 3
Computer Requirements ................................................................................................................... 3
AX100 System Hardware .................................................................................................................... 4
Other Hardware Required ................................................................................................................. 4
Reader .......................................................................................................................................... 4
Power Supply................................................................................................................................ 5
Lock .............................................................................................................................................. 5
Cards or Key Fobs........................................................................................................................ 5
REX Switch................................................................................................................................... 5
Hardware Installation ........................................................................................................................ 5
Fail-Safe (eg. Magnet Lock).......................................................................................................... 6
Fail-Secure (eg Electric Strike) ..................................................................................................... 6
Controller Wiring Connections .......................................................................................................... 7
Hardware Quick Test ........................................................................................................................ 7
Hardware Quick Test ........................................................................................................................ 8
Program Card Operation................................................................................................................... 8
AX100 Software ................................................................................................................................... 8
Operating Systems............................................................................................................................ 9
Software Installation.......................................................................................................................... 9
Starting the AX100 Software........................................................................................................... 12
Language Selection .................................................................................................................... 12
Password Reminder ................................................................................................................... 12
Windows™ Classic or Graphic Style (XP) Screen ...................................................................... 13
Backup & Restore ........................................................................................................................... 13
Standard Query Language (SQL) ................................................................................................... 14
Database Integrity Check................................................................................................................ 14
Communication between the AX100 Software and Controller ...................................................... 15
Plug & Play Devices........................................................................................................................ 16
Controller Status & Control .............................................................................................................. 17
High Security Mode (HSM) ............................................................................................................. 17
Door Unlock Mode .......................................................................................................................... 17
Date and Time ................................................................................................................................ 17
On & Offline Operation.................................................................................................................... 17
Transaction Screen ......................................................................................................................... 18
Save on Exit.................................................................................................................................... 18
Test Wizard..................................................................................................................................... 18
Cardholder ......................................................................................................................................... 23
Main Settings .................................................................................................................................. 23
Card Number .............................................................................................................................. 23
Imprint Number ........................................................................................................................... 23
Employment................................................................................................................................ 23
Department ................................................................................................................................. 23
Access Group ............................................................................................................................. 23
Card Type ................................................................................................................................... 24
Card Status................................................................................................................................. 24
Pincode....................................................................................................................................... 24
Photo .......................................................................................................................................... 24
Add Wizard ................................................................................................................................. 25
Replace Wizard .......................................................................................................................... 25
Diagnostic ................................................................................................................................... 26
Search ........................................................................................................................................ 26
Card 0 Function .......................................................................................................................... 27
Print Current Card Details........................................................................................................... 27
Database Fields per Cardholder ................................................................................................. 27
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Main Settings Tab ........................................................................................................................... 28
Other Info Tab................................................................................................................................. 28
Mode Settings Tab .......................................................................................................................... 29
Personal Info Tab............................................................................................................................ 29
Vehicle Info Tab .............................................................................................................................. 30
Access Point Configuration ............................................................................................................. 31
Access Identity................................................................................................................................ 31
Access Point Name......................................................................................................................... 31
Door Comments .............................................................................................................................. 31
Door Release Time ......................................................................................................................... 31
Start-up Mode Settings ................................................................................................................... 32
Door Contact Settings ..................................................................................................................... 32
PIN Settings .................................................................................................................................... 33
Device Parameters.......................................................................................................................... 33
Device Group.............................................................................................................................. 33
Device Type................................................................................................................................ 34
Hardware Version ....................................................................................................................... 34
Firmware Version........................................................................................................................ 34
Batch Number............................................................................................................................. 34
Serial Number in Batch............................................................................................................... 34
Database Stamp ......................................................................................................................... 34
Access Groups................................................................................................................................ 34
System Settings ................................................................................................................................ 35
Site Info........................................................................................................................................... 35
Installer Info .................................................................................................................................... 36
Test Wizard..................................................................................................................................... 36
E-Mail Facilities............................................................................................................................... 36
E-Mail Unknown Format to Axxess ID ........................................................................................ 36
DB Maintenance ............................................................................................................................. 36
Compact Database ..................................................................................................................... 36
Backup Settings.......................................................................................................................... 37
Database Restore....................................................................................................................... 37
Export Cardholders..................................................................................................................... 37
Import Cardholders ..................................................................................................................... 37
General Settings ............................................................................................................................. 37
Maximum PIN Number 1~6 ........................................................................................................ 37
Number of Lines in Screen ......................................................................................................... 37
Transaction Screen Pause.......................................................................................................... 37
Function Settings ........................................................................................................................ 37
COM Port Settings...................................................................................................................... 38
Multiple/Single Card Format ....................................................................................................... 38
Default Access Level .................................................................................................................. 38
Default ........................................................................................................................................ 38
Format & Statistics............................................................................................................................ 39
Card Type Information .................................................................................................................... 39
Facility Code ............................................................................................................................... 39
Card Matching................................................................................................................................. 40
Security .............................................................................................................................................. 40
Adding a New User ......................................................................................................................... 40
Adding a New Authorisation Group ................................................................................................. 41
Report................................................................................................................................................. 41
Log File ........................................................................................................................................... 42
Quick View ...................................................................................................................................... 42
Printing............................................................................................................................................ 43
Format Types.............................................................................................................................. 43
Destination.................................................................................................................................. 43
Utility .................................................................................................................................................. 44
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Query Status ................................................................................................................................... 44
Clear DTU ........................................................................................................................................... 44
Data Transfer Unit (DTU) .................................................................................................................. 44
Connecting the DTU........................................................................................................................ 45
DTU................................................................................................................................................. 46
Add a New Door using a DTU......................................................................................................... 46
Adding Card Formats using a DTU ................................................................................................. 47
DTU Step by Step ........................................................................................................................... 48
DTU Operation................................................................................................................................ 49
DTU LED Indicators ........................................................................................................................ 49
Removing the AX100 Program ......................................................................................................... 50
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Installation & User Guide
Introduction
The AX100 User Guide is intended to provide the user and operator with enough guidance to get the
AX100 software installed and operating in a basic configuration.
The Purpose of This Guide
This is the User Guide for the AX100. This Guide will show you how to:
•
•
•
•
•
•
Set-up the system hardware
Perform a typical installation of the AX100 software,
Connect an AX100 controller with one reader attached to the PC running the software,
Configure the PC and controller to start communicating,
Add a cardholder,
Test what you’ve set up.
6 core 24 AWG 0.22m²
The AX100 system is
a stand-alone single
reader controller,
supplied with plug and
play Windows
software. It has been
designed to provide
comprehensive yet
easy to use access
control.
A unique feature
within the software is
the ability to program
an unlimited amount
of AX100 controllers
using one software
package and
download the
program data to the
controller as required.
Note: the PC
communicates with a
maximum of one
controller at any time.
2 core 24 AWG 0.22m²
maximum length: 50 metres (165 ft)
cable included with kit
data transfer unit (DTU)
part no. 105- 101
pow er supply
desktop PC or
portable
part no. 105- 316
electric strike or
magnetic lock
AX100 controller
part no. 310- 208
or 308- 121
The AX100 is
available as a
complete kit with 1
proximity reader and
10 cards or can be
purchased as a
controller and
software only, for use
with a third party
reader of your choice.
request to exit
pushbutton
part no. 999- 252
door status
contact
proximity
reader
proximity cards
The AX100 controller supports a wide variety of reader technologies eg. proximity, Wiegand,
magstripe (AXM series), hands-free etc.
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The AX100 access control kit is a compact, standalone single door controller supplied with
Windows™ Plug and Play software for up to 4,000 cards – ideal for all doors, gates and barriers – in
offices, factories, warehouses, hospitals, membership clubs etc.
The PC software included is fully plug and play, which automatically detects the correct COM ports
and controllers, together with built-in set-up and test card wizards.
Data on up to 4,000 cards can be stored in the controller, which should be installed on the inside of
the door. The controller is supplied with a surface mountable electrical back-box with entry slots for
standard trunking. The industry-standard size allows the unit to be flush mounted in a standard
single-gang back-box.
One standard 12V power supply can be used to power the system and electric lock or strike. The
heavy-duty on-board relay (5A) can switch electric strikes, magnet locks or interface with barrier and
gate controllers.
The AX100 controller provides inputs for a request to exit button, and also for a door status contact to
signal unauthorised entry (door forced), door left open and other enhanced features.
In the event of total power loss, all data will be retained for over 10 years and the door can be set to
automatically lock or unlock on power-up.
The system is easy to install and with the program card supplied – initial set-up can be accomplished
quickly, in minutes, without the need for a PC.
With the use of a PC, cards can be set to open the door for the standard time (1 – 255 seconds) or
extended time. They can also be authorised to use the latch function, which permanently
unlocks/locks the door by using that card twice consecutively.
The controller also provides a high security mode, which disables the lower access group of cards
whilst still providing access for those in the higher access group.
The graphical interface is easy to use, even for those not familiar with the Windows™ interface. Lost
or stolen cards can be quickly cancelled and/or replaced using the Card Replacement Wizard, thus
avoiding the need to re-enter all the cardholder data, and also to keep track of previously issued
cards. The PC software can hold over 60 database fields per cardholder including photograph,
company details, department, personnel data and vehicle details, with search and quick search
facilities.
Although communication is to a single AX100 controller at a time, the software can store data for
thousands of controllers. Upon connection of the software to the controller, the unit is recognised via
its unique number and the correct controller data is automatically selected.
If permanent connection of the PC is not possible, or the use of a laptop is impractical, the optional
Data Transfer Unit (DTU) can be used. This still allows the use of the powerful software features
offline, as all the data is downloaded to the DTU. Simply plugging the DTU into the controller
downloads the correct data to the controller, using the unique built-in address.
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AX Series Benefits and Features
The AX series provides a new generation of access control systems designed from the start, with
installer and end-user in mind. The term plug and play (PnP) is often used and abused, although not
many access control systems even claim to use PnP, the time required to set jumpers, set up card
formats, facility codes, the com port etc. take a long time even if you get it right first time. This
increases the installation time (and cost) and often results in a number of needless telephone support
calls. The operator of the software is then faced with the task of fine tuning the system and identifying
which features to use – a task not always that straightforward.
The AX series has been designed to avoid all these issues and minimise support and even the need
to refer to manuals. Each controller has a unique serial number and is automatically identified by the
software which adjusts the settings accordingly - without any user-configuration. Serial ports on the
PC are automatically scanned and set up with optimum settings and the network version (AX200)
scans the local area network for any AX devices and handles the often complicated addressing of
TCP/IP.
The hardware (controllers, readers etc) design is clearly a new generation, extremely small and
compact, it fits in low cost standard electrical back-boxes. The system structure is modular, which
means you only pay for what you need and with many more time and cost saving features on
installation and maintenance, including optimum protection for electrical spikes and incorrect wiring.
The reader automatically recognises the AX family of controllers and switches from the standard
Wiegand interface to a full two-way bus, allowing the use of non screened cable which is a quarter of
the cost of screened cable and many more features eg sounder control and automatic identity of the
technology type.
This document describes many of the hidden automated features of the AX series software -you
would only normally realise their existence if you have experienced some of the issues with other
systems. If you have, then we are sure, you will realise the amount of time and frustration you will
save by using the AX series of plug and play access control systems.
Computer Requirements
Axxess Identification supports only the following minimum system configuration for the AX100.
Minimum Software and Hardware Requirements
•
CPU:
Intel Pentium PII or higher (400Mhz)
•
RAM:
Memory 128MB Minimum
•
CD-Drive:
16x or faster
•
Hard Drive:
500MB hard-disk space
•
Operating System: Windows 98SE, 2000, NT, ME
•
Display –
Classic Mode:
800 x 600 or higher
Graphics Mode XP: 1024 x 768 65,535 colours
•
Printer:
Supports all Windows compatible printers
NOTE: The faster the PC, the better the application will respond.
PC’s not meeting the above PC specification are excluded from technical support and the software
will not install.
The AX100 has been extensively tested on Windows 95, 98SE, 2000, NT, ME & XP in combination
with other software packages eg. Microsoft Office 2000. No responsibility can be accepted for
conflicting software running on the same PC.
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AX100 System Hardware
The AX100 consists of three major components:
•
•
•
PC with the AX100 software installed and running
AX100 controller
The optional Data Transfer Unit (DTU) to enable transfer of data from the software to an AX100
controller without a direct PC connection.
Other Hardware Required
1 x Reader
1 x Power Supply
1 x Lock
1 x Cards
1 x REX Switch
Reader
The reader decodes the data from the card and passes this data onto the AX100 controller which then
determines whether the door is to open or remain closed.
Readers supported are proximity, Wiegand and magstripe (AXM only) with or without pincode. It is
possible to use a pincode only reader as long as the keypad supports Wiegand Dorado output.
AX100
CD
12 volt DC
Pow er Supply
Reader
Lock
AX100
Controller
Request
to Exit
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Power Supply
The AX100 controller requires a 12 volt DC power supply. A single power supply can be used for the
lock, reader and controller. Ensure that the power supply is capable of supporting all the units
simultaneously. Standard power supplies are normally rated at 800mA to 1.2aH. These are sufficient
to drive a typical magnet lock at 500mA, the controller 55mA and an AX Proximity reader 65mA.
Lock
Fail-safe and fail-secure electric locks can be used. Ensure a diode is fitted at the lock to eliminate
any electrical spikes.
Cards or Key Fobs
A variety of cards are supported:
Magstripe
Axxess ID format
Proximity
AX key fobs, AX proximity cards suitable for photo ID
The AX100 controller supports up to 4,000 cardholders, 2,000 if used in conjunction with a pincode.
The PC software supports up to a maximum of 65,535 cardholders.
REX Switch
The request to exit switch is fitted on the inside and allows exit for the preset time as defined in the
AX100 controller.
The REX switch should be normally open and closing the contact when activated. The default setting
is 5 seconds.
Hardware Installation
1.
Install the AX100 controller on the secure side. The controller is supplied with a standard
single gang surface mount electrical back box. The bottom sides can be removed for use with
standard plastic trunking (16 x 25mm). Alternatively the AX100 can be fitted into flush mount
back boxes with a minimum depth of 25mm.
2.
Install the reader at the recommended height (see manufacturers technical data). Extend the
cable length if required, the maximum cable length is 50 metres. Cores not used should be
individually isolated to avoid a short circuit with any of the components or other wires.
3.
Install a REX switch on the secure side at a convenient height and location. A standard two
core cable is connected to the normally open and common contact on the REX switch and to A
and B on the AX100 controller. If the door unlocks only after the REX is released again, the
contact is wired to normally closed and not to normally open. If wired correctly the door should
open immediately when the REX is pressed.
4.
Install the power supply in accordance with current electrical regulations. Connect a two core
cable between the power supply 12 volt DC output and power in 12 volt of the AX100
controller. It is recommended that a battery backup is used with the power supply in case of
mains failure.
5.
Install the electric lock – a two core cable is required from the lock to the lock relay connection
of the AX100 controller. The relay acts as a switch between the power supply and the lock
depending on the type of lock either NC – normally closed or NO – normally open is used.
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Fail-Safe (eg. Magnet Lock)
Power Supply
Ground
+12VDC
AX100 Controller
Magnet Lock
Lock -
Common
Normally Closed
Lock +
Pow er Supply
+ 12V
GND
NO
AX100
Controller
C
-
NC
+
Magnet Lock
Note: A breakglass may be required to comply with fire regulations.
Fail-Secure (eg Electric Strike)
Power Supply
Ground
+12VDC
AX100 Controller
Electric Strike
Lock -
Common
Normally Open
Lock +
Pow er Supply
+ 12V
GND
NO
AX100
Controller
C
-
NC
+
Note: A breakglass may be required to comply with fire regulations.
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Electric Strike
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Controller Wiring Connections
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DC Voltage Only/ Tension CC Seulement
Green/ Vert = Power OK/OK de puissance
Red/ Rouge = wires reversed, re-wire/les fils se sont inversés
Orange = AC voltage, change PSU/ tension CA, changez le
fourniture d'electricité
Tel: + 44 (0)1793 784002
3
N/ A
NO
0V
C
TX
NC
Lock Relay
Gâche
Electrique
9 Way FD
2
5
max. 15
metres
RS232 to
PC
RX
Reader
0V
LED
D1
D0
+ 12V
To reset the electronic fuse, disconnect
the power, wait 30 seconds and then
reconnect the power. Pour remettre à
zéro le fusible électronique, débranchez
la puissance, attendez 30 secondes et
puis rebranchez la puissance.
Red
White
D0 + 12V Door C REX 0V + 12V
C'tct
Power I n/
Puissance
DC> 65mA
Green
Blue +
Yellow
Black
Reader/
Lecteur
Reader wiring connections shown are for
standard AX readers. Les raccordements
de câblage de lecteur montrés sont pour
les lecteurs standard AX.
0V LED D1
Power supply
diagnostic LED’s
DC Power In
Optional - Use the connector
to hard-wire RS232 to the PC
instead of using the 15 way D
connector on the front
faceplate. Please note you
can only use one or the other
not both.
Lock Relay
12V 5A
Maximum
Door Open
Request to Exit
Switch and Door
Contact
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Hardware Quick Test
Prior to proceeding with the following Hardware Quick Test ensure the communication cable from the
AX100 controller to the PC is not connected.
The program card allows the system to be setup without the need for a PC. Cards can be deleted by
clearing the controller. Individual deletion of cards can be done with the PC software.
Program Card Operation
Power up the controller with the reader connected.
1.
LED on the reader flashes green ON/OFF
2.
Present the program card to the reader
3.
LED’s on the reader alternate (Red/Green/Blue)
4.
Present user card(s) to validate
5.
Present the program card to quit or wait for time out.
To clear the memory: Present the program card 3 times.
PC Programming disables the program card.
The door will be unlocked if there are no cards programmed.
Once an AX100 controller has been connected to the PC, the program card is disabled. To return to
the factory default setting after the controller has been connected to the PC software, go to the Utility
Screen in the software and select Clear Controller, then disconnect the communication before exiting
the utility screen.
AX100 Software
The AX100 software is where all the programming data and cardholder information is entered.
It consists of the following:
•
Cardholder
•
Access Point
•
System Settings
•
Format & Statistics
•
Security
•
Reports
•
Utilities
After the initial programming, the AX100 controller can be disconnected from the PC and the
controller will perform all access control functions autonomously. The controller can open and close
doors without computer intervention.
The PC is where all the system configuration and data management is stored. The optional data
transfer unit (DTU) enables the data that has been entered at the PC to be downloaded to the
controller without the need of a physical PC connection.
The AX100 system supports a wide variety of card technologies, including proximity, magnetic stripe
(AX Series), Wiegand and Wiegand compatible card types.
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Operating Systems
The AX series supports a wide range of operating systems and can run on Windows 95 (B), 98SE, NT
Workstation, NT Server, 2000 Professional and Advanced, ME and XP without the need for different
CD’s or drivers. A number of checks are implemented within the software to ensure that the correct
files for the operating system are present. The installation process automatically detects the operating
system and installs the correct files and drivers.
Software Installation
Put the AX100 CD in your CD drive and close the door, if the CD doesn’t run automatically, click on
the Start button and select Run. Type in x:\setup.exe on the command line (replace x with the letter
of your CD-ROM drive).
Click Next > to continue with the AX100 Setup Wizard.
Please read the License Agreement, to accept the terms select I accept… then click on Next >.
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The default directory where program files are installed is c:\Program Files\AX100\ If required, click
on Change to choose a different folder. Click on Next > to accept the default, or when you’ve entered
a different destination folder.
The AX100 program files will now be installed.
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The AX100 installation is now complete. Select Finish to exit the setup wizard.
Some operating systems also require Microsoft Data Access Components to support SQL. This is
automatically installed if required. Please follow the on-screen instructions.
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Starting the AX100 Software
Now connect your AX100 controller to the PC using the communication cable supplied. Plug the 15
way D connector into the AX100 and the 9 way or 25 way D connector into the COM port of the PC –
where the AX100 software has been installed. The serial port is automatically detected by default
(COM1 – 4) and setup correctly.
Go to Start, Programs, AX100, left click AX100 Access Control System and it will launch the
AX100 software, alternatively double click the AX100 logo from the Windows desktop.
The AX100’s default user name is 1 and the default password is 1. The user names and passwords
are not case sensitive. Enter the default user name and password and select OK.
Language Selection
Installation and operation of the software can be selected in different languages.
Changing the language can be done from the login screen as well as within the
program on the main screen, without the need to restart the software or the
computer.
Password Reminder
A password reminder box displaying the factory default reminds the user to change the default
password. This reminder box disappears automatically when the default password has been changed.
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Windows™ Classic or Graphic Style (XP) Screen
Users can select the type of interface on the main login screen. Windows™ Classic is most suitable
for older PC and laptops with only 64MB of RAM and 800 x 600 video resolution.
Graphic Style (XP) has been optimised for the Windows™ XP operating system. The graphical user
interface makes it easy to use and operate. The specification of the PC is automatically checked and
will only allow installation or selection of the user interface if sufficient resources are available.
Backup & Restore
The AX software has a built-in backup utility. Backups can be done automatically at preset times and
days, or manually with network backup support. Backups from older software versions are
automatically converted avoiding the need for multiple steps to restore the software.
A backup can be restored in one single step. Automatic backups are numbered using the date and
time the backup took place. If you wish to delete older backups, highlight the appropriate file by
clicking on it and press delete, confirmation of this action is requested. It is useful to create a complete
system backup as soon as all the system settings have been entered. Create a backup as normal, go
to restore, highlight the newly created file and right click with the mouse and select rename – rename
the file eg mastersettings. This backup will allow you to restore the system back to its original
programmed settings, if required.
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When exiting the software, if any data has changed, a backup reminder is displayed and a backup
can be performed. There is no need to close the program or cardholder screen for the automatic
backup to execute. Partial backups can also be selected for database or history files only.
Standard Query Language (SQL)
The database structure is based on Microsoft SQL. This ensures stability and a high data throughput
with easy interfacing to other applications. The database handles up to 65,525 cardholder records
with over 60 fields per cardholder. Card numbering is up to 10 digits allowing support for a wide
variety of formats eg existing cards or multi-purpose cards (vending machines etc.)
Database Integrity Check
A mains failure or system crash with an open database normally requires running a separate
application to repair the data. All data in the AX100 database is automatically checked on start up and
repaired if necessary.
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Communication between the AX100 Software
and Co
ntroller
A benefit of the AX100 software is its plug and play ability to detect new devices when they are
installed. The New Device Wizard will automatically detect the controller and its unique device ID.
Follow the on-screen prompt by selecting Add.
The following screen will ask whether you are using PIN codes only, a card reader and a PIN code or
a card reader only. Please select the appropriate radio button for your installation, followed by Next.
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Provide a name for the access point ie the location and select OK.
Plug & Play Devices
The PC communication port is automatically setup and new devices connected will be automatically
detected and can be added (or replaced) using the new device wizard, which allows setting up a new
controller in seconds. When enabled under system settings, Plug & Play is active at all times and
does not require a restart of the application or computer. This allows addition of new controllers on the
fly. AX readers are also entirely Plug & Play being automatically identified with the relevant
information displayed under access points. COM ports 1 to 16 and TCP/IP (TCP/IP AX200 only)
addresses can also be set up manually if required. Error correction, speed, bit length, parity etc are
all automatically set up for the optimum performance of the system. Once the controllers are in the
system, the new device wizard also allows auto-replace. This feature allows replacement of controller
data with the press of a single button.
All the Plug & Play devices have a unique identity number so no jumpers or switches have to be set
on either controllers or readers.
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Controller Status & Control
Devices connected are highlighted and display the door status in real-time on the main screen. Doors
can be controlled directly from the main screen. Commands can only be given to controllers online
and functionality is greyed out if the controller is not available online to avoid any uncertainty.
Door open
Normal mode
Door unlocked
High security mode
Deadlock
Clear alarm
Opens the door for a set time e.g. 5 seconds
Standard mode
Door permanently unlocked
Only cardholders with high security mode valid
will have access
Locks door for all cardholders, request to exit is
still active. Please exercise care when using the
feature.
Door reset, door forced, door held open alarm
High Security Mode (HSM)
This feature allows individual doors to be enabled where standard cards no
longer have access. Only cardholders with the high security mode set (HSM)
have access whilst this feature is enabled. The HSM feature can be switched on
by using a card which has the “set high security” enabled, four times
consecutively at the reader. To change back to the normal mode use a card with
the HSM feature four times consecutively.
Door Unlock Mode
This feature can be activated from the PC or cards with the “set unlock” feature enabled. Using a card
with this feature twice consecutively at the reader will permanently unlock the door. To return to the
normal mode, use the card again twice consecutively. Typical applications include reception doors
during normal office hours or for goods inward deliveries.
Date and Time
The date and time formats are obtained by default from the operating system and therefore no user
intervention is required. All Windows™ time and date formats are supported eg European, American
etc.
On & Offline Operation
The AX software enables the use of on and offline controllers from within the same software
simultaneously. The AX100 controller can also be updated using a portable data transfer
unit (DTU). This allows the use of remote doors or doors not requiring online information to be used
at the same time as doors with real-time online information. This reduces costs substantially with full
control from a single software package.
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Transaction Screen
All system transactions are displayed on the main screen with time and date stamp. A detailed
description is given for each transaction eg. No access, invalid PINcode.
For diagnostic and security purposes, the transaction screen can be cleared, by double clicking within
the window. The transaction pause button will temporarily freeze the screen without losing any data.
Transactions will continue to be registered in the log file. The date and time column can be shortened
or extended by clicking on the column header. If a large number of transactions are logged, the date
field can be hidden to extend the length of the field. All system transactions are colour-coded, valid
entries are displayed in green, access denied transactions etc in red and system messages in yellow.
The number of transactions kept in memory for quick overview on the main screen can be set under
“System Settings”. The larger the number, the more memory will be required. Transactions are
always stored and can be viewed or printed under “Reports”.
Save on Exit
Preferences selected are automatically saved. Under General Settings, a factory default button
restores all the important system settings. If any system or card changes have been made, the
system will ask whether you wish to backup the data when exiting the program.
Test Wizard
The test wizard can be selected from the Tools drop-down list on the top menu bar.
The test wizard will guide you through automatic setup of the card formats and a complete hardware
and software test.
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On the Test Wizard screen type in the card number of one of the cards which you would like to test
and select Next.
Ensure your AX100 controller is still connected to the PC – the Test Wizard will now check and
communicate with the controller. If the controller is communicating correctly a green acceptance tick
is displayed.
The Test Wizard now requests that a card is swiped or presented to the reader.
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The Test Wizard will now check and verify the card format, facility code and card number. Select
Next to continue.
The Test Wizard will now configure the card format, cardholder, access point and download the data
to the controller. Select Next to continue.
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Now the Test Wizard will complete a number of hardware tests – please follow the on-screen
prompts.
•
Unlock Door – presenting your card to the reader once will unlock the door, the controller LED
should stay on green for 5 seconds
•
High Security Mode – presenting your card to the reader 4 times will test the high security
mode, the controller LED will flash 4 times red every 5 seconds
•
Normal Mode – presenting your card to the reader again 4 times will put the system back to
normal mode, the controller LED flashes green every 5 seconds
•
Door Latched Open – presenting your card to the reader twice will latch the door open, the
controller LED will flash green twice every 5 seconds
•
Door Locked – presenting your card to the reader twice again will lock the door, the controller
LED flashes green every 5 seconds.
Select Next to continue.
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Once completed, additional cardholders can be added by selecting the cardholder icon or through the
cardholder configuration screen. Optional features can be set through the access point configuration.
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Cardholder
Cardholder configuration consists of five elements
•
Main Settings
•
Other Info
•
Mode Settings
•
Personal Info
•
Vehicle Info
Adding new cardholders can be done from the main settings screen. The other tabs are for extra
features and additional database fields.
Main Settings
Card Number
Unique card number – maximum 10 digit number. This number excludes the facility and site code
number which is defined in card type.
If you change the card number to 0 (= no card), data can be left on the database in case the person
requires a card again or, if all the data is entered first and cards are issued at a later stage. This
feature is specifically useful for frequent visitors and contractors.
Imprint Number
If the number on the card is not the ‘true’ number in the card, then this printed number can be entered
here. Alternatively this field can be used for other data eg membership numbers etc.
Employment
To indicate the type of cardholder, fields can be selected from the drop-down box or entered
manually. When entered manually it will ask for confirmation when you save the record and can be
selected the next time from the drop-down box.
Department
Select a department from the pop-up window, departments can be added or deleted as required.
Access Group
An access group is a collection of doors. When a group is selected, the cardholder will have access
to the doors assigned in the access group. Two groups are fixed and cannot be deleted – All and
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None. The group All automatically includes all the doors including those added by the device wizard.
If the group None is selected, the cardholder will not have access to any of the doors.
Card Type
The card type is by default greyed out. If under System Settings, General Settings the Multiple Card
Format is enabled, then this field can be used if you require cards from other system to work as well.
A card type is the name given to the card format and facility code combined. It is recommended that
you use the card format wizard if you wish to add new card types.
Card Status
This field overrides all settings, if the card is set to: Destroyed, Inactive, Lost, Stolen or Suspended.
The card will not have access unless set to Active.
It is recommended that you use this field if a card is for instance stolen instead of deleting the whole
cardholder record. By using this method, you can always see at a later stage why the card was
inactive.
Pincode
1 to 6 numbers – the default setting is 4.
This field is required if PIN Settings (found on the Access Point screen) is enabled and a keypad or
reader with keypad is used. If a reader with PIN is selected, the card is presented to the reader first
followed by entry of the PINcode.
Photo
A digital photo can be added in the following formats – JPEG, GIF and BMP. To add
a cardholder photograph, click on the Photo button and select the file using the
browser. If the controller is used on-line then every time a cardholder presents a
card, the transaction including the photo will show on the Main Screen.
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Add Wizard
The Add Wizard allows fast entry of a single or multiple cardholders. Note that when adding multiple
cards the name will all be the same and will have to manually be edited.
If the high security and door unlocked feature are selected then these will be for all the doors in the
access group.
Individual settings per door can also be made using Mode Settings.
Replace Wizard
The Replace Wizard automatically transfers all the data to a new card and shows the previous card
numbers of the cardholder under Other Info.
All card status selections will disable the existing card but indicates why the card was replaced.
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Diagnostic
If a card does not have access to a door, then the diagnostic button is a quick and easy way to see
why. Select the required cardholder then select the Diagnostic button. Now choose the door from the
list and select Next. This will then display a summary of the cardholder.
Search
Searches can be performed on the cardholder record by clicking with the mouse on the field label.
The mouse pointer changes to a magnifying glass on field labels which are searchable.
You can specify certain criteria when performing a search for example on the card number field
>5
<5
1-5
will produce a result of all cards greater than 5
will produce a result of all cards less than 5
will produce a range of cards from 1 to 5
From the search list you can either select the required record or press Escape key (Esc.) to exit.
The search facility also allows partial searches eg by clicking on the surname field label you can enter
the first letter (or more) of the surname and the results will automatically be displayed on screen. By
clicking in the search list will display the appropriate cardholder record.
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Card 0 Function
Cardholder details remain on the system without deleting the information. This feature is especially
useful for frequent visitors or contractors. Simply change the card number to 0 when the person
leaves, upon their return simply change the card number from 0 to the actual card number issued.
Print Current Card Details
On the cardholder screen, there is a printer icon, which allows the user to print the current
cardholder record without going to the report menu. This feature is especially useful if the
cardholder has to sign for the card issued to them and a hard copy is kept.
Database Fields per Cardholder
A card number and access group are the minimum fields required to activate a card. All the other
database fields are optional and are grouped over a number of easy to navigate tabs.
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Main Settings Tab
Card number
Imprint number
First name
Middle name
Last name
Nickname
Initials
Employment type
Department
Job title
Access group
Card type
Card status
PIN code
Photo
up to 10 digits
20 characters – usually the number printed on the card
30 characters maximum
30 characters maximum
30 characters maximum
30 characters maximum
10 characters maximum
e.g. contractor, visitor, part-time - unlimited number of characters
50 characters e.g. Administration, Sales
20 characters maximum
50 characters - which doors the cardholder has access
each card can be a different format or facility code, allowing use of a
variety of existing cards within the same technology
active, lost, stolen, suspended, destroyed, inactive
from 1 to 6 digits (individual per user)
graphic file eg BMP, JPEG, GIF
Other Info Tab
Previous card(s)
Total number of cards
Issue date
Employer
Report to
Employment date
Contract duration
Phone number
Extension number
Fax number
previously issued card numbers and reasons for cancellation e.g. lost
total number of cards issued to this person
records the date the card is entered onto the system
multi-company support for shared entrances etc or site contractors
managers name
use drop down calendar or type in date
enter number of months
30 characters maximum
50 characters maximum
30 characters maximum
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Mode Settings Tab
Individual setting per door and per user for High Security and Latch function
•
authorised to set Latch function
•
authorised to set High Security mode
•
access granted in High Security mode
•
extended door open time on valid card use
Personal Info Tab
Date of birth
Age
Sex
Address
City
County
Country
Postcode
Home phone
Mobile
Email address
Home page
National Insurance No
Payroll
Notes
use drop down calendar or type in date
automatically calculated using the date of birth field
male, female, other
maximum 101 characters over 28 lines
text field maximum 30 characters
text field maximum 30 characters
text field maximum 20 characters
text field maximum 20 characters
text field maximum 30 characters
text field maximum 30 characters
text field maximum 40 characters
text field maximum 50 characters
text field maximum 20 characters
text field maximum 20 characters
text field maximum 255 characters
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Vehicle Info Tab
First Car
Car make
Car model
Car colour
Registration number
Parking space
Second Car
Car make
Car model
Car colour
Registration number
Parking space
select from drop down list
select from drop down list
select from drop down list, pre-defined with car shown in
selected colour
text field 30 characters maximum
text field 50 characters maximum
select from drop down list
select from drop down list
select from drop down list, pre-defined with car shown in
selected colour
text field 30 characters maximum
text field 50 characters maximum
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Access Point Configuration
Access Identity
This is the unique electronic serial number of the controller. Each controller has a serial number and
this is used to communicate with the PC. If the identity has been entered manually during a system
setup or where controllers are connected using a DTU, then the replace function should be used
when the controllers are operational.
Access Point Name
This is the logical name given by the user to each controller eg front door, goods inwards. The
extended length of the field allows up to 50 characters eg Building 1 Section West Door 28 Admin.
The first 20 characters are displayed on the current controller information. The first 20 characters are
displayed on the current controller information.
Door Comments
This memo field can store additional details regarding the location or any other use e.g. temporarily
out of use due to building work.
Door Release Time
Three different settings:
Door release time (1 to 255 seconds)
The amount of time the door is open if a valid
card is used.
Allows individual cardholders to have the door
open for a longer period of time e.g. disabled or
elderly people.
This time can be individually set and is often set
longer when the REX is used at the reception
allowing visitors a slightly longer entry time.
When the REX button is used, the reader fitted
outside can be set to sound twice to indicate the
door has been released for visitors. This feature
is particularly useful when used with magnet
locks since their operation is totally silent.
Extended time (1 to 255 seconds)
Request to Exit (1 to 255 seconds)
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Start-up Mode Settings
The start-up mode settings enables you to determine how the door operates in case of total power
failure, including exhaustion of the battery back-up. All the data is stored permanently in the controller
for up to 100 years without the need for any power and upon power-up will continue to operate
without the need for a database download.
High security mode
Only cardholders with the high security mode
enabled will have access.
Returns to normal mode from whatever the status
was prior to power failure.
The door unlocks permanently until a valid card
with the unlock feature is used twice, or the door
is changed to normal mode from the PC.
This will return to the status the door was set to
prior to power failure.
Normal mode
Door unlocked
Last known mode
Door Contact Settings
A standard door contact (normally open), as used in alarm systems, can be connected to the
controller. The door status can then be seen in real time on the screen (on line only) and a number of
additional features can be selected.
Door contact
On or off selection.
Door forced
If the door is opened without the REX or a valid card, this will generate an
alarm. When online to the PC, this will show on the transaction screen
allowing a remote reset. The reader sounder will activate for 2 minutes and
automatically stop. Resets can also be done using a valid card. When the
door is closed it automatically enables the feature again.
Disable this feature if the sounder alarm of the reader is close to an office
and the noise is irritating.
The reader will be disabled (not the REX) if the door contact is open. This
feature can be used for alarm systems eg the alarm is on so the door
cannot be opened, Parking application - there is no car on the presence
loop, so the barrier cannot be activated by a pedestrian or for air locks, one
of the two doors is open so the second remains closed.
The length of time after the relay expires the door is allowed to be open
before an alarm is generated.
This is a local alarm activating the sounder in the reader but does not send
an alarm to the PC (if online) This feature is normally used in conjunction
with door held open alarm and warns people local to the door to close the
door or a full alarm will be raised. This feature is particularly useful with
online systems where security guards are called out a number of times
whilst people are talking in the doorway.
De-activates the relay timer instantly when the door is opened. This
increases security avoiding an unlocked door for a number of seconds
whilst the person has already gone through the door.
Sounder
Reader off when open
Door held open alarm
Local door held open
Relay reset
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PIN Settings
The controllers operate in a number of different modes and can be changed without the
need for a system reset.
The modes of operation are:
Card only
PIN only
Card + PIN
PIN Timeout
High Security activates PIN
A valid card is required to open the door in this mode. The system
supports 4,000 individual cardholders per AX100 controller. See
memory options for larger cardholder capacities up to 64,000.
A Personal Identification Number (PIN) only is required to open the
door. This can be an individual number per user or a number for a
group of users. The system supports 2,000 PIN only or 2,000 card and
PIN users. In this mode, if different PIN lengths are used per person,
less than the maximum PIN length set under “general settings” the
number requires a # to complete the entry. If the maximum length is set
to four then only four digits have to be entered.
First a valid card must be presented to the reader followed by the
individual PIN of the cardholder. In this mode the controller will know
from the card what the PIN length will be and no # will be required
Indicates in seconds, the time required to enter the PIN number before
clearing the buffer or sending the data as invalid or incomplete. A longer
time might be required for elderly, disabled or specific locations ie car
parks.
The system normally operates in card only mode and changes to card +
PIN when a High Security card is used four times at the reader. This is
normally used at the end of the day to increase security after normal
office hours.
Device Parameters
Device Group
This specifies the type of device connected.
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Device Type
Within the device group the type of unit
Hardware Version
Hardware revision number
Firmware Version
Firmware revision number in AX100 PCB
Batch Number
Production identity number
Serial Number in Batch
Serial number to be used with batch number
Database Stamp
This number is automatically generated and ensures the correct data is automatically downloaded. If
another PC is connected, this number is different and a forced download is required since the data
held on the PC and the AX100 controller are different.
Access Groups
When multiple controllers are used, they can be grouped together in an access group. This allows
certain cardholders to have access to ‘All’ doors and others to have access to a limited number of
doors.
The access group ‘All’ gives access automatically to all AX100 controllers including new ones added
at a later date and cannot be deleted or altered.
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System
Settings
A continuous check is carried out on the PC’s system resources. These graph bars are located under
the system settings menu and indicate the performance of the system. Often systems grow bit by bit
and no care is given to memory, hard disk space or CPU usage. This can result in very slow operation
or, in the case of lack of hard disk space, a computer crash.
Real-time indicators are:
CPU usage
The CPU usage displays how hard the processor is working. If this is continuously on
100% the system will be slow and would improve substantially if the processor is
upgraded. During backups etc. this indicator will go to 100% which is quite normal
since these tasks are processor intensive.
Memory
This displays the amount of RAM in use by the computer in total. Often other
applications running in the background occupy a lot of memory leaving less than
expected for the access control application. A continuous 100% bar shows that
adding memory will improve performance substantially.
HDD Usage
This should never come to close to 90%. Clean up unwanted and very old files on the
computer to free up disk space. If there is not sufficient hard disk space available, the
computer will become very slow and eventually will stop operating. Refer to your
Windows manual for further details.
Site Info
The site info tab under “general settings” contains 11 data fields including contact name, address,
telephone and system reference numbers. This information is automatically included in various
reports and email functions eg card re-ordering and System Settings report.
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Installer Info
The installer info tab can be found under the “general settings” tab and contains 11 data fields
including address, emergency telephone number, email address etc. These details are automatically
included in various reports eg System Commissioning.
Test Wizard
The test wizard provides an easy and effective way to setup the AX100 system. Together with
hardware and software tests, the test wizard enables you to setup the appropriate card format. The
card used for testing will have access to all doors with high security and latched (door unlocked)
functions enabled. At the end of the wizard, the test report can be printed to a default printer and the
test card can be deleted if required.
E-Mail Facilities
When additional cards need to be re-ordered, it is often difficult to know the type of card, facility code
etc. which can result in delays of card supply or the supply of incorrect cards for the system. The send
card numbers and facility code, emails all the relevant data to the installer. This feature requires an
internet connection..
E-Mail Unknown Format to Axxess ID
If existing cards are used which are not known to the AX100, the data collected under Format and
Statistics – Card Matching can be e-mailed from here. This avoids the need to send cards in the post
for verification. New formats created can then be e-mailed back.
DB Maintenance
Database maintenance is normally done by the AX100 automatically. If data is corrupted because of
an unexpected shutdown of the PC this is repaired automatically when the software is restarted. All
erase functions require an override password and are normally never used. After each backup, files
are automatically deleted.
Compact Database
The database can become slow if a large number of additions and deletions of records occur. The
compact database function reorganises the database which reduces the database size and improves
the speed. Compacting the database is recommended every three months or every 500 cardholder
changes.
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Backup Settings
It is strongly recommended to backup the system frequently. This can be done manually or
automatically at preset times and days. The backup path is by default to the same hard disk as the
AX100 software. It is recommended to backup to tape in case of hard disk failure.
Log and event files are automatically deleted after each backup, to prevent the hard disk becoming
full. Using the report module, backup events can be viewed and printed.
Database Restore
In the unlikely event that a database corruption cannot be repaired, (automatically on startup), this
feature allows you to restore a backup database. Cardholders or system changes made since the
last backup will be lost.
Export Cardholders
Cardholder details can be exported in standard .CSV files for use in other software programs.
Import Cardholders
Contact factory for details.
General Settings
Maximum PIN Number 1~6
This option sets the maximum number of digits required when using a PIN code. If a PIN only is
being used and the PINcode is less than the number of digits set under this setting, the # key is
required to complete the action.
Number of Lines in Screen
This is the number of transactions kept in active memory, allowing the user to see them instantly on
the main screen. A larger number will use more memory and can affect the speed of the software.
Transaction Screen Pause
When the main screen is full with transactions, yellow buttons appear allowing you to temporarily stop
incoming transactions. Transactions will still be stored on the hard disk for viewing at a later stage
through the report module. After the set time, the system will automatically resume. The default
setting is 5 minutes.
Function Settings
Allow Auto Detecting New Devices
Auto detect can be switched off if required.
Allow Auto Download
System and cardholder data is automatically downloaded to
the controller when you close and go back to the main screen.
When switched off, downloads have to be done manually
using the Utilities, Download menu.
Enable Special Functions
For engineering purposes only. The default setting is off.
Enable Full Card Matching
This feature allows the use of facility code, site code, card
number and issue number. Site code and issue number are occasionally used by some card
manufacturers. The default setting is off.
Auto Email Bug List on Exit
This feature is for beta test site purposes only. The default setting is off.
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COM Port Settings
Select COM Port
The AX100 software on startup will automatically scan COM ports 1 to 4, and if found, display the port
found. Consequent startup of the AX100 software will look at the port found address only. Using
Utility, Download, the system will scan all four ports. Alternatively select auto-detect again port found
will clear and save this will scan all ports again.
Manually ports 1 to 16 can be selected if required. Baud rate and parity settings are automatically
configured. The default setting for Select COM Port is Auto Detect.
Multiple/Single Card Format
Multiple formats – The AX100 software allows that each cardholder has a unique format. If selected,
then a card type (this includes format and facility code) should be selected for each cardholder.
Single Format – Normally cards are of the same format and facility code. If cards of the same
technology/manufacturer are used from other systems then multiple formats can be used. Single
format is the default setting.
Default Access Level
This is the access level which by default shows in the Cardholder screen.
Default
Selecting this will set all the software settings back to factory default.
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Format & Statistics
Card Type Information
The AX100 supports up to 4,000 different card formats and facility codes. The format and facility
code combined is called a card type.
Format is the number of bits programmed in a card and the location of parity checks.
Eg 26 bits
O F F F F F F F F C C C C C C C C C C C C C C C C E
odd parity
1 to 13
facility code
even parity
14 to 26
card number
The first and last bit check that the data received is correct.
8 x F indicates facility code
16 x C indicates card number location
The card type information tab under Formats and Statistics gives a total system overview of the
number of cards and records in the system.
Details are provided per card format/facility code on:
Total Cardholders in the database
Total active cards
Total lost cards
Total stolen cards
Total suspended cards
Total destroyed cards
Total inactive cards
Total records of card 0 (cardholder details with no card issued)
Facility Code
Is a number allocated to a specific customer to avoid that card 1 would have access also on another
system which uses card 1. A 26 bit format is not recommended since it allows only 256 different
facility codes worldwide.
Most card manufacturers have their own specific format, providing a higher security than the ‘open
standard’, which is not as secure.
The default facility code is 50 bit card format, providing the highest level of card number security.
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Card Matching
The AX100 supports a number of well known formats. Enter the card number and if known, the
facility code. Present the card to the reader (systems should be online). If know, it will display the
possible format. Ensure that multiple cards from the same batch are used to verify the card format.
You can then use the New Format wizard to add this to the AX100.
The card matching feature automatically identifies known formats and displays the card number and
facility code. The Card format wizard allows the simple addition and quick addition of new facility
codes or card formats by presenting the card to the reader. Unknown Card formats can be added
using the optional Card Analyser Program or by contacting the factory.
Security
Individual passwords can be issued to different users with different rights to view and edit. Passwords
are not case sensitive. The default user 1 cannot be deleted however the password can be changed.
Adding a New User
To add a new user, select New, enter the user name, password and confirm the user password.
You are asked to select an existing group authorisation or alternatively you can setup a new group by
selecting the Group Authorisation tab.
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Adding a New Authorisation Group
Select the Group Authorisation tab, select New, type in the new Group Name.
Double click on the current group access permission symbols to enable or disable the permissions.
Access enabled
Access disabled
Select save.
Report
The AX series has a built in report generator which allows full or filtered information to be viewed on
screen or printed. Colour printers are supported and give the benefit of alarm messages printed in
red. Reports can also easily be e-mailed or exported in a large number of different formats.
Formats supported are:
Lotus mail
Microsoft Mail
Microsoft Excel
Microsoft Access
Microsoft Word
Text files
CSV files
ODBC
ASCII file
Comma delimited file
Standard reports
Rich Text Format
Powerful reports are easily obtained entering selection criteria.
Brief Cardholder Summary
Detailed Cardholder Summary
Dossier Report
System Summary
Card Numbers and Facility Codes
Access Points
Access Group List
Employer Details
Department List
Operators
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Event Printing
Log Printing
History Log
History Events
View Bug List
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Log File
All the system transactions from the online controllers are stored, including all operator actions.
Cardholder, system changes and operator commands are all stored in the log file with date, time and
the type of transaction. eg 12:00 05/12/2002 card 52 added. The log file can be viewed or printed
using selection criteria eg from / to date, cardholder, department
etc.
Quick View
This feature enables immediate retrieval of the last events for quick viewing. The event and log files
are cleared after each backup however can be viewed using history event or history log.
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Printing
This will provide a selection of reports, all the data is sorted on the screen. To print, select the print
icon or select the envelope icon to export the data from the report.
Reports can be exported to a number of spreadsheet and word processor formats as well as ODBC
and common data interchange formats. This makes the distribution of information easier. The export
process requires you to specify a format and a destination. The format determines the file type and
the destination determines where the file is located.
Format Types
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•
•
•
•
Character-separated values
Comma-separated values (CSV)
Crystal Reports (RPT)
Crystal Reports 7 (RPT)
Data Interchange Format (DIF)
Microsoft® Excel
Lotus® 1-2-3
ODBC
Paginated Text
Record style (columns of values)
Report Definition
Rich Text Format
Tab-separated text
Tab-separated values
Text
Word for Windows
In addition to the standard export format types installed on your PC, you may find additional export
format types are available to you. These are determined by the DLL files on your PC.
Note: - When you export a report to a file format other than Crystal Reports format (RPT), you may
lose some or all of the formatting that appears in your report. However, the program attempts to
preserve as much formatting as the export format allows.
Note: Transaction date and times are issued by the PC. Events are not stored in the AX100.
Destination
The destination determines the export location of your report.
•
•
•
•
•
Application
Disk File
Microsoft® Exchange folder
Lotus® Domino
Microsoft Mail™ (MAPI)
All operation commands/database or system changes are stored and can be previewed in Reports.
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Utility
The communication utility is primarily for engineering purposes and allows manual forced downloads,
controller status and door mode control.
The status bar indicates the progress of downloads to the connected controller.
The query status shows current settings and the number of valid cards in the controller (cards
loaded).
Query Status
This will provide additional information on the device selected including, number of cards downloaded
to the controller, PINcode detected and Data lines reversed.
Clear DTU
This command can be found on the main screen toolbar and the Utility screen. If the DTU has been
used for testing purposes with other controllers not belonging to the customers’ site, then the DTU will
inform you that there is a new device, until you clear the DTU.
Data Transfer Unit (DTU)
The data transfer unit is available as an option, to transfer database changes from the PC to the
controller without the need for a direct PC connection.
One data transfer unit can be used for up to 255 controllers, or a total of 16,000 cardholders
distributed over multiple controllers in a single download. Eg 10 controllers each with 1,600
cardholders can be downloaded in one go, without the need to go backwards and forwards between
the PC and controller. Similarly 255 controllers each with 60 cardholders can be downloaded to each
controller without returning to the PC. Only valid cardholders are downloaded to the controller.
The Data Transfer Unit is fully plug and play at the controller and PC. The AX100 PC software allows
multiple DTU’s to be used.
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Connecting the DTU
Connect the power supply to the communication cable at the 15 way connector. Plug in the 9 way
connector to the serial port of the PC. Start the AX100 software. Connect the DTU to the RJ45
connector, follow the on-screen instructions of the install wizard.
Database changes are automatically downloaded into the DTU. A list of controllers requiring a
download can be printed using the reporting function.
Once the data has been downloaded into the DTU, disconnect and plug the unit into the AX100
controller directly (no cable or power supply is required). The data is now automatically transferred
into the controller. Once downloaded the LED will go to green (completed) or if flashing green then it
is completed but other downloads to controllers are still in the DTU. Complete downloads to all the
controllers until the LED is permanent green. Once complete, go back to the PC plug in the DTU.
This will confirm all the downloads and remove them from the pending list.
Any outstanding downloads can be viewed by clicking on the green icon.
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9 or 25 Way to
COM1 or COM2
Power Supply
RJ45
Connector
Upload data
to the
DTUDTU
Download
data to AX100
DTU
The DTU is fully automatic without any buttons or other complicated
things to do. Connect the DTU to the PC and once the information is
loaded walk to each door and insert the DTU in the 15 way connector.
The DTU will automatically know which information has to be
downloaded. If the controller is unknown it will automatically collect all the
data and report this back to the PC when connected. If a door is forgotten
the download required icon remains visible on the main screen and by
double clicking this, a list is shown with outstanding controllers. The list
with outstanding controllers can also be printed off as a reminder which
doors require a download. When a cardholder is added to the database, downloads are only required
to those doors the cardholder requires access.
Add a New Door using a DTU
New doors can be added by simply plugging the DTU into the controller and returning back to the PC.
This will automatically start the new device wizard, which allows you to add the new controller. There
is no need to pre-program the controller at the PC first, All settings are handled by the DTU. Note:the DTU must be in the current controller list however it does not need to be active for this function to
work.
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Adding Card Formats using a DTU
A single transaction can also be brought back to the PC by inserting the DTU into the controller and
whilst inserted, use a card at the reader. When you return to the PC the transaction will show on the
transaction screen. If it is an unknown card type, it will automatically start the card format wizard
allowing the addition of the card type to the database (subject to technology type).
The DTU does not contain any batteries, which might need replacing. It is powered directly from the
controller and at the PC by the plug-in power supply which connects to the RJ45 connecter plug.
Data is permanently stored in the DTU without the need for batteries, this means the DTU can easily
be sent in the post to update for instance remote sites. On and offline controllers can be combined
within one system.
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DTU Step by Step
1
2
3
4
5
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DTU Operation
1.
2.
3.
4.
5.
6.
7.
8.
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10.
11.
12.
13.
14.
15.
16.
Start the AX100 software on the PC.
Connect the DTU to the serial port on the PC.
The auto detect hardware device wizard will start within 10 seconds.
Follow the on-screen prompts to add the DTU into the software.
Remove the DTU from the PC and plug into a controller.
Wait 10 seconds
Remove the DTU from the controller and plug it back into the PC.
The auto detect hardware device wizard will start within 10 seconds.
Follow the on-screen prompts to add the controller.
Click on the cardholder button and add new cards as required.
Upon exiting the cardholder screen, the new cards will automatically be downloaded to the
DTU.
Click OK and wait for the on-screen message for the download to be completed.
Remove the DTU from the PC and plug it into the controller.
When the cards have been transferred from the DTU to the controller, the LED on the DTU
will turn green.
Remove the DTU from the controller and plug it into the PC.
The software will report that the download has been completed successfully.
DTU LED Indicators
Blue
Blue/Red
DTU Power OK
Flashing
No Communication
Flashing
Wait
Constant
Error
Red
Orange
Data download in progress
Flashing
Data downloaded to this controller –
data to be downloaded to others
Constant
Data downloaded and complete
Green
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Removing the AX100 Program
To remove the AX100 program from your PC, click on the Windows Start button, select Control
Panel, double-click Add/Remove Programs, select AX100 from the drop-down list, select
Add/Remove…
The AX100 setup Wizard is displayed, select Next >
The AX100 Program Maintenance screen is displayed, click on the Remove radio button and click on
Next >, followed by Remove and then Finish. The AX100 has now been removed from your PC.
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