Download INSTITUTE FOR PLASMA RESEARCH

INSTITUTE FOR PLASMA RESEARCH
NEAR INDIRA BRIDGE, BHAT, GANDHINAGAR 382 428
GUJARAT STATE
Phone: 079 23962021, 23962023 Fax: 079 23962277
TENDER NOTICE DATED 26-7-2010
Itemwise sealed tenders are invited in TWO PARTS from reputed and eligible parties for the
following.
Sr.
No
1.
2.
Tender
Notice No.
IPR/TN/PUR/
014/10-11
(TWO PART
TENDER)
IPR/TN/PUR/
015/10-11
(TWO PART
TENDER)
Item
Qty.
Supply, testing,
installation and
commissioning of
Universal Testing
Machine
Supply, testing,
installation and
commissioning of
Creep and Stress
Rupture Machine
1 No.
6
Nos.
Due Date & Time for
Submission Opening
of tender
of tender
15-9-2010
15-9-2010
by
2.30 p.m.
1.00 p.m.
16-9-2010
by
1.00 p.m.
16-9-2010
2.30 p.m.
Tender
Fee
EMD
(Rs.)
1000.00 65000.00
1000.00 168000.00
Tender documents are available on IPR Website : www.ipr.res.in//purchasetenders.html.
Tenderers meeting the eligibility criteria mentioned in the tender documents may, at their option,
download the tender documents from the website and submit their offer along with prescribed
Tender Fee (non refundable) and EMD in the form of Demand Draft from any
nationalized/scheduled bank drawn in favour of Institute for Plasma Research and payable at
Ahmedabad as per the details given in the tender documents. In case party desires to collect the
tender documents by post, they may contact the Purchase Officer along with prescribed tender fee.
Tender documents will be issued upto 16-8-2010. Representative who is going to attend the tender
opening should carry an authorization letter from the organization for participation in the tender
opening failing which he will not be allowed to attend the tender opening.
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TENDER NOTICE No.IPR/TN/PUR/015/10-11 DATED 26-7-2010
(TWO PART)
For Supply, testing, installation and commissioning of Creep
and Stress Rupture Machine – 6 Nos.
NOTE: THIS IS A TWO PART TENDER. KINDLY SUBMIT TECHNO-COMMERCIAL BID
(PART-A) AND PRICE BID (PART-B) SEPARATELY IN TWO DIFFERENT ENVELOPES
SUPERSCRIBING TECHNO-COMMERCIAL BID AND PRICE BID IN ONE SINGLE
ENVELOPE
NOTE:
1.
Full details and specifications of the items and general instructions to be followed
regarding submission of tenders are indicated in the tender documents.
2.
Proof for fulfillment of eligibility criteria mentioned hereunder should be
submitted along with the tender. If the tender is submitted without valid
documents, we shall not consider your offer. Tenders received without proof of
eligibility criteria will be rejected.
3.
Tender documents can also be obtained by submitting a written request to the
Purchase Officer together with prescribed tender fee, provided that the eligibility criteria
is fulfilled. Last date for issue of Tender documents is 16-8-2010.
4.
While requesting for Tender Documents, such request shall indicate the “REQUEST
FOR TENDER DOCUMENTS AGAINST TENDER NOTICE NO.IPR/TN/PUR/014/1011 DATED 26-7-2010”.
5.
The tender fee of Rs.1000/- (non refundable) should be made in the form of
DEMAND DRAFT from any nationalized/scheduled bank drawn in favour of
Institute for Plasma Research and payable at Ahmedabad. Vendor’s name and
tender number shall be indicated on the reverse side of the Demand Draft.
6.
DD should not be prior dated to the date of advertisement. Separate request letter
and separate Demand Draft shall be sent for each tender.
7.
Those who use the downloaded tender documents from IPR Website may submit
the prescribed Tender Fee keeping in a separate envelope along with the tender.
8.
Tenders received without the prescribed tender fee will be rejected.
9.
No request for the extension of due date will be considered.
10.
Late/Delayed offers will not be accepted.
11.
Tender in a sealed envelope (Technical Bid, Commercial terms and conditions
and EMD [Part-A] in one envelope and Price Bid [Part-B] in another envelope)
superscribing the envelope with the above tender no., date, due date and brief
description of tendered item should be submitted to the Purchase Officer at the
above address by 1.00 p.m. on 16th September, 2010. Part-A (Techno-commercial
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bid along with Tender Fee of Rs.1000/- and EMD for Rs.168000/-) will be opened
on the same day at 2.30 p.m. in the presence of attending tenderers.
12.
In the event of any date indicated above is a declared Holiday, the next working day
shall become operative for the respective purpose mentioned herein.
13.
IPR will not be responsible for any delay/loss of documents in transit.
14.
Tenders received without the details asked for including proof of eligibility for
participating in the tender may not be considered.
15.
Tenderers should furnish/enclose full technical details/literature, delivery period and
confirm the terms and conditions attached with the tender.
16.
Those who do not meet with the eligibility criteria need not submit Tender.
17.
Those who are quoting on behalf of their foreign Principals should submit a
Proforma Invoice of Foreign Principals in foreign currency.
18.
The Director, IPR reserves the right to accept or reject any offer in full or part thereof
without assigning any reason thereof.
19.
Quotations received without EMD will not be considered.
20.
AUTHORITY LETTER
a.
The representative who is going to attend the tender opening should carry an
authorization letter from the organization for participation in the tender opening
failing which he will not be allowed to participate in the tender opening.
b.
The tenderers representative, who reaches the venue of the tender opening late, i.e.
after the starting time specified for opening of the tenders, may not be allowed to
take part in the tender opening. It should be noted that only one representative of
each tenderer will be permitted to participate in the tender opening.
ELIGIBILITY CRITERIA: The vendor (a) should be Manufacturer or their Authorized Dealer (In
case of Authorized Dealer, attach valid Dealership certificate), (b) must have experience of at least
5 years in supply of equipment for metallography and material testing ( attach proof like copy of
purchase orders etc.), (c) must have executed orders with a single value of Rs.50 lakhs and more
in the last five years (attach copy of purchase orders) and (d) should capable of providing training
of equipment supplied.
NOTE: Issue of tender documents does not mean that a vendor is qualified to submit
tenders. IPR’s decision to consider as to whether a vendor has met with the eligibility
criteria is final.
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PART-A(i)
Technical Specification for Creep Test Machine
1)
Type of creep Tester:
Supply, Fabrication, testing, installation and commissioning of creep and stress rupture machine for
testing in air environment.
Special characteristics:
⇒ The machine includes a loading frame with an integral control cabinet.
⇒ Machine should have load capacity up to 100 KN.
⇒ The machine should be equipped with a three zone furnace to carry out the tests at high
temperatures in the range 200 °C (473 K) to 1000 °C (1273 K) with an accuracy of ± 1°C.
High precision, high accuracy temperature controller and power control unit is to be
employed to achieve the above mentioned temperature accuracy.
⇒ Automatic load lever beam leveling device with over travel trips is required.
⇒ The specimen elongation (strain) has to be measured by using Digital dial gauge during the
test.
⇒ Continuous temperature and strain measurements, and also storage and analyses of data are
required through computer controlled data acquisition system.
⇒ It is required to indicate the elapsed test time by a digital time meter with a zero hour to a
full scale reading of 99999 hours, with a resolution of 0.1 hour. The digital meter shall have
provision for manual reset to zero hour and with a memory at power break.
⇒ There must be a provision to automatically shut off the electrical power to the machine when
the specimen breaks.
⇒ The operating power for the whole control cabinet and the furnace should be of 230 volts
single phase 50 Hz.
⇒ The main switch and the other switches for temperature controllers, elevator motors etc.
must be provided with suitable good quality circuit breaker for the safety reasons.
⇒ A good quality of bright neon pilot light should be used wherever required.
⇒ Fuses should be used wherever required and the fuse points shall be easily accessible.
⇒ Spirit level should be mounted on top of lever arm in each machine, so that the horizontal
position of the beam can be confirmed periodically.
⇒ Provision should be there to put off the power to the furnace, in case of overshooting of
temperature due to malfunctioning of any of the temperature controllers.
2)
Standards:
⇒ IS 1828(Part 1): 1991/ISO 7500-1: 1986 Metallic materials-Verification of static uni-axial
testing machine Part 1 Tensile testing machines (Second revision)
⇒ IS 1828(Part 2): 2002/ ISO 7500-2:1996 Metallic materials- Verification of static uni-axial
testing machine-Tension creep testing machine verification of the applied load
⇒ IS 3407(Part 1): 1983 Method for creep testing of steel at elevated temperature part 1
Tensile creep testing (1st revision) (superseding IS3408:1965)
⇒ IS 3407(Part 2): 1983 Part 2 Tensile creep stress rupture testing (1st revision)(superseding
IS 3409:1965
⇒ Standard Test methods for Conducting Creep, Creep-Rupture and Stress-rupture Tests of
Metallic Materials ASTM E 606 ASTM E139 testing standard
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3)
Load Frame:
⇒ Free standing load frame features a small footprint that optimizes laboratory floor space.
⇒ Design requires no special foundation (It is recommended that installation be on a level floor
that is free from shocks and vibrations that may potentially affect test result.)
⇒ There should be provision for vibration isolation with neoprene waffle pads under the
weight pan and load frame feet to absorb shock and vibration.
4)
Load Cell and Pull rods:
Load is applied through a Lever Arm with a single lever ratio of 20:1
Load rang = up to 100 KN
Load Accuracy = ± 0.5 %
High accuracy (Linearity, Repeatability, Hysteresis, Resolution) according to ASTM E4 and
ISO7500-1
⇒ High measurement range in class 1 according to ISO 7500-1 from 0.2%...100% of nominal
load
⇒ Extreme low temperature sensitivity
⇒ One calibrated load cell shall also be supplied.
•
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•
•
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⇒
5)
Pull rods made of nickel-based super alloy having durability greater than 3 years at full load.
Upper pull rod with spherical bearing, lower pull rod with clamping lever
Axial alignment according to ASTM E 292
No additional alignment cardan joints necessary
Furnace :
⇒
TYPE: Three-zone vertical cylindrical furnace should be of split construction hinged
in the rear. Other end should have provision for locking at top and bottom using
CAMLOC type of assembly or equivalent.
⇒
Top and bottom Finish Insulation: Low thermal conducting (low `K’ factor) vacuum
cast ceramic fiber insulation to provide minimum heat loss, high temperature
capability and for rigid structure.
⇒
Exterior Finish: The outer shell should be made by a bright stainless steel 1.6 mm
thick or above. It is preferable to avoid using flanges. Closures at top and bottom of
the furnace should fit snuggly around pull bars and reduce the heat loss at these
points. Provisions must be there to seal the top and bottom of the furnace by the
compressed vacuum cast ceramic fiber insulation. Clamps or equivalent can be
provided to keep the tight fitting of the above thermal insulation boards to seal the
leakages.
⇒
•
•
•
Dimensions:
Outer Diameter: 10” (250 mm)
Inner Diameter: 3” (75 mm)
Height: 12” (300mm)
⇒
Uniform temperature zone at the middle of the furnace should be at least 100 mm.
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⇒
Separate controllers should be employed to control the temperature of each
zone.
Power Controller for Furnace:
⇒
•
•
•
⇒
⇒
⇒
⇒
⇒
⇒
⇒
6)
Input
1.
2.
3.
4.
5.
6.
7.
8.
The power supply terminals to the furnace should be kept near the hinges i.e. in
the sides of the furnace with the suitable protective covers.
Heating Element: Kanthal - A1
Max. Temperature: 1000 °C
Operating Voltage: 230 V AC single phase 50 Hz.
The rear-hinged part of the furnace should be mounted on the machine frame
such that the position of the furnace is adjustable vertically.
Integrated, sophisticated control-Algorithm for a precise Temperature along
specimen and to prevent Temperature overshooting.
Automatic control setting from 80◦ C to …1000◦ C.
Temperature-tolerances acc. ASTM 139
Interface for 6 Thermocouples (3 for furnace, 3 for Specimen special configuration
possible)
Digital display of temperature
Stand alone or PC-operation possible
PID Temperature controller: (Eurotherm make or Equivalent)
Temperature range
Input range
Sample rate
Calibration accuracy
Resolution
Linearization accuracy
Input filter
Zero filter
Thermocouple
1. Cold junction
compensation
2. Thermocouple break
protection
3. Output
Control functions
1. Modes
2. Application
3. Auto/manual
4. Set point rate limit
5. Cooling algorithms
6. Tuning: One-shot tune
7. Automatic droop
RT - 1000°C
± 100 mV and 0 to 10 V dc (auto ranging)
9 Hz (110 ms)
0.25% of reading, ± 1 LSD, ± 1°C/F
< 1 µV for ± 100 mV range, < 0.2 mV for 10 V dc range
< 1.0 of reading
1.0 to 999.9 seconds
To be available
Universal
Automatic
To be available
Relay output and control output (4-20 mA)
PID or PI with overshoot inhibition, PD, PI, P only on/off
Heating and cooling
Bump less transfer
0.01 to 99.99 degrees or display units per minute
Linear
Automatic calculation of PID and overshoot inhibition
parameters
Automatic calculation of manual reset value when using
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compensation
8. Alarm types
General
1. Display
2. Dimensions
3. Supply
4. Temperature and RH
5. Panel sealing
6. Non-volatile EERPOM
7)
9)
Dual, 4 digit x 7 segment high intensity LED
48 x 48 x 103 mm (width, height and depth respectively)
230 V AC, 50 Hz, 10 Watts max
0 to 55°C RH: 5 to 90% non-condensing
IP65
To be available
Thyristor Power Control Units: (Eurotherm make or Equivalent)
1. Load type
Constant resistance
2. Power supply
230 V AC, 50 Hz
3. Heater voltage
230 V AC
4. AC current rating
15 A
5. Firing mode
Phase angle
6. Input
4-20 mA DC
7. Manual input
Input impedance 330 kilo ohms
8. Slave output
+10 V
9. Operating temperature
Upto 50°C
10. Mounting
Din Mounting
11. Current limit
Adjusted from 10 to 100%
12. Compatibility
Should be compatible with the above temperature
controller
Thyristor protection
1. External
2. Internal
8)
PD control
Full scale high or low, Deviation high, low, or band
High speed fuse
RC snubber
Motorized Draw head Assembly:
⇒ Provision should be made to prevent the draw head assembly from exceeding the limits
during manual or mechanical operations.
⇒ There must be a provision to manually operate the draw head motor (i.e. the motor and gear
assembly which supports the creep specimen train) electrically to move it up or down.
During the test, it should be ensured the draw head motor moves down automatically by the
above said beam-leveling unit.
⇒ There must be a provision to de-clutch the motor assembly from the gear assembly so that
(hand wheel or equivalent) the specimen train assembly can be moved up or down manually.
• Precise, anti-rotation worm gear drive jack with 101 mm (4”) linear travel and powered by a
gear reduced high torque motor.
• Flexible coupling for stable, no-jitter continuous draw head motion
• Proximity switches for non-contact sensing of lever arm position. (This provides autoleveling control and prevents damage when the specimen fails.)
Grips, Adapter, Fixtures and Accessories:
⇒ System shall have suitable fixtures to avoid bending and eccentricity.
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⇒ Specimen adapters made of nickel-based super-alloy Size from the : M8, M10, M16 with
standard pitch
⇒ A set of full capacity (room temperature) load train accessories is included with the
machine. This hardware provides alignment, pull rods and couplings that accommodate a
wide variety of specimen sizes for both room temperature and high temperature trains.
10)
Extensometer:
The output of extensometer or auxiliary device of the extensometer system should be suitable for
control purposes, readout and recording.
Either Mitutoyo’s or Baker’s Digital Dial Gauge,
[ One Number with each machine ]
i)
- Inductive Spring loaded type
- 0-10 mm range, Stroke
- Least count 1 micron
- Linearity deviation: +/- 0.5 % of full scale
- Repeatability: +/-0.1 % of full scale
11) Controllers and User Interface:
Measurements: Stable 6-1/2 Digit Multimeter with 22 bit resolution
- Capable of measuring
o Temperature (with thermocouples R, K types, RTDs or thermistor)
with accuracy ± 0.2 oC
o DC Volts
: upto 300 V with 100 mV resolution
o Input Impedance : > 10 G Ohm in 100 mV, 1 V and 10 V range
o 2-wire or 4-wire resistance : 100 µΩ to 100 MΩ
o 2 ch current measurement with the 40 ch module DC and AC current 10 mA to
1 A directly
- It should have VFD Display and must have GPIB / RS232 interface in addition to
External Trigger I/P and Alarm O/P.
- The unit should be configurable as Data logger / Data acquisition system / high
performance switching unit, with capability to work as stand alone or controlled by
computer.
- It should comprise of a modular mainframe with facility to plug in upto 3 expansion
modules at any point of time
- It should be configured with 40 channels for measurement and upgradeable to another at
least 20 channel in the future.
System Characteristics:
- System Speed
- Scan Triggering
- Scanning input
- Scan count
- Scan interval
- Alarms
- Memory
- Power up memory
- Math function
- Relay maintenance
: > 100 reading/sec
: internal, external, manual, Software, on Channel Alarm
: Analog and Digital
: 1 to 50 000 or continuous
: 0 to 99 hrs, step size of 1ms
: Hi, Lo with TTl compatible alarm outputs
: 50 000 time stamped readings
: 5 user configuration with labels
: Scaling (AX +B), min/max./average
: Should count each relay closures
Appropriate plug and play bench link data logger software should be provided.
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Specification for 40 Channel Module:
− No of Channels
: 40 + 2 channels for currents
− Scan speed
: 60 Ch/sec
− Offset Voltage
: < 3µV
− Configuration
: 4 wire
12)
Software:
⇒ User-friendly software with all help file and window features for conducting Creep and
Stress rupture tests shall be supplied.
⇒ All data, graphical and numerical, may be exchanged with any other windows programs
including spreadsheets, word processors and databases, allowing you to create personalized
reports.
⇒ All the application is compatible with both the operator panel and console software.
⇒ It shall be perform in accordance with ASTM E139 and forthcoming ISO standard.
13)
Certificates:
⇒ Calibration certificate for all digital and non-digital instruments and probes to be used.
⇒ Verification certificate for Creep testing machine.
⇒
The following devices should be calibrated against standards traced to the National
Institute of Standards and Technology. Applicable ASTM standards are listed beside the
device.
Load measuring system
Extensometer
Thermocouples
•
•
•
Practice E4 and E74
Practice E83
Method E 220
•
Micrometers
MIL-STD-120
•
Load Cell, LVDT or Digimatic Indication and Temperature measuring
device also should be verified.
14)
Computer and printer:
System should having latest configurations and compatible with the machines. (Vendor should have
to quote necessary details.)
15)
Upgrade Systems:
The system should be compatible with all upgradable accessories and versions. (Vendors can quote
these accessories.)
16)
Inspection, testing and training including acceptance criteria:
(a) At Vendor site ( Pre-dispatch Inspection):
⇒ Two IPR officers along with their representatives will visit the vendor’s site for the
inspection and testing the system.
⇒ The supplier shall demonstrate all the functions of the system according to the specifications
as mentioned above.
⇒ Vendor shall verify all the calibrated items and demonstrate the functions of major systems
and instruments as follows:
• All digital and non-digital instruments and probes
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•
•
•
Load measuring system
Extensometer
Thermocouples
•
Micrometers
•
•
•
Load Cell
Digimatic Indication
Temperature measuring device
(b) Acceptance tests at IPR site (After Installation):
(i)
The vendor shall install the machines and demonstrate all the functions of the system
according to the specifications mentioned above.
(ii)
Vendor shall demonstrate the functions of major systems and instruments as
follows:
o All digital and non-digital instruments and probes
o
o
o
Load measuring system
Extensometer
Thermocouples
o Micrometers
o
o
o
(iii)
(iv)
Load Cell
Digimatic Indication
Temperature measuring device
Load cell Calibration procedure shall be demonstrated to the users by standard Load
cell (provided by user) for calibration purpose.
Vendor shall provide training to 4 IPR engineers for operating the systems including
operating sequence and methods.
NOTE:
(a) All standard and optional accessories as quoted shall be equipped with machine during
the time of installation/Delivery.
(b) General requirements as mentioned in specific features shall have to be ensured.
(c) Once installed, the equipment shall be guaranteed for a period of one year.
17)
Documentation:
⇒ Detailed user Manual, complete with circuit diagrams, operational features. Installation
diskettes/CDs shall be supplied along with the equipment.
⇒ Detailed circuit diagram of the electronic controller of the machine and other electronic and
electrical equipments should be provided.
⇒ Detailed manual and toolkit for the assembly of mechanical parts should be provided.
⇒ Routine and Periodic chart/schedule should be provided for maintenance and Safety
concern.
⇒ Calibration Certificate for sensors at time of installation.
18)
Spares:
All necessary spares will be given with M/c, for 2 years trouble free operation
The Offer shall include:
List of users in India
Availability of after sales service
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PART-A(ii)
INSTRUCTIONS TO BIDDERS AND TERMS AND CONDITIONS
1.
The quotation and any order resulting from this tender/enquiry shall be governed by our
Conditions of contract and supplier quoting this enquiry shall be deemed to have
read and understood the same in toto.
2.
Where counter terms and conditions have been offered by the supplier, the same shall not
be deemed to have been accepted by us, unless our specific written acceptance thereof
is obtained.
3.
Tender Fee: Tenders received without the prescribed Tender Fee will be rejected.
4.
Clarifications:
Any technical and commercial questions, information, clarifications, etc. that may be
required pertaining to this Tender/enquiry may be obtained from the Purchaser before
submitting the tender.
4.1
Bids shall be complete in all respects and shall include properly filled in prices, other
specifications, schedules, relevant drawings and catalogues as necessary alongwith the
bid covering letter, all in duplicate.
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MANNER AND METHOD FOR SUBMISSION OF TENDERS
5.1 All tenders in response to this invitation shall be submitted in TWO PARTS as under and in the
different envelopes.
5.1.1
PART-A (TECHNO-COMMERCIAL): This part of the tender shall include/contain all
technical details, technical specifications, drawings and also the commercial terms and
conditions for the supplies to be made and the services to be rendered EXCLUDING ANY
PRICE DETAILS THEREOF.
5.1.2
PART-B (PRICE): This part should contain only the prices of the stores offered for the
services to be rendered.
5.2
Part-A (Techo-commercial) should contain/include only technical specifications, technical
details, literature, reference to earlier supplies of similar equipment, drawings, quantity,
time required for submission and approval of drawings, manufacturing and delivery
schedule, inspection/testing procedure, itemized list of spares and quantity (without price)
recommended by the tenderer for purchase, term of price, mode and terms of payment,
mode of dispatch, the quantum/percentage of statutory levies payable by the purchaser as
extra and all related commercial terms and conditions for the supplies and for the services
like erection and commissioning to be rendered by the tenderers. This part of the tender,
i.e. Part-A (Techno-commercial) shall be enclosed separately in an envelope duly sealed
and superscribed with the purchaser’s tender number and the last date and time specified
for receipt and opening indicated in the instruction sheet of this tender document. The
tenderer shall take special care NOT TO MIX UP the price of the stores in this part of the
tender.
5.3
Part-B (Price) shall include/contain only price, price break-up, freight/safe delivery charges,
charges for training of the Purchaser’s engineers wherever applicable, lumpsum charges
for erection and commissioning work or per diem charges for the supervision of erection
and commissioning work as is envisaged in the Purchaser’s tender document, testing
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charges, third party inspection charges, etc. This part of the tender, i.e. Part-B (Price) shall
be enclosed separately in an envelope duly sealed and superscribed with the Purchaser’s
tender number and the last date and time specified for receipt and opening of the tenders
as in the tender document.
5.4
If tenderer includes prices of any nature in Part-A (Techno-commercial) of the tender such
offers areliable for rejection without any notice to the tenderers.
5.5
Late and delayed quotations will not be considered. IPR will not be responsible for postal
delays or any other delays in receipt of quotation. Envelopes received without Tender
number, date, due date and short description of item may be rejected. The quoted prices
should be firm for a period of 120 days from due date for placing order. IPR is not bound to
accept lowest rate/s. IPR reserves the right to place order on one or more parties
irrespective of whether he is lowest or not. The scope of supply includes insurance by
the Contractor/Supplier.
6.
Specifications:
Material should
be offered strictly conforming to our
specifications/drawings. Deviation, if any, should be clearly indicated by the supplier in
their quotation. The supplier should also indicate the Make/Type number of the materials
offered and catalogues, technical literature and samples, wherever necessary should
accompany the quotation.
7.
Terms of prices: Quotation should be submitted on door delivery basis without extra
charge wherever possible. For quotations on Ex-Works, Ex-godown basis the
approximate packing and forwarding charges should be indicated by the supplier. In the
case of local suppliers, the material is to be delivered at our stores free of charge. Unit
rate/s should be valid throughout the validity of purchase order/contract period for
addition/deletion purposes. Break-up of price should be furnished. The quoted price should
not be subject to price escalation for whatsoever reasons. The quoted price shall be firm,
fixed and non-revisable during the validity/extended validity of purchase order/contract.
7.1
Prices are required to be quoted according to the units indicated in the tender form.
When quotations are given in terms of units other than those specified in the tender form,
relationship between the two sets of units must be furnished.
7.2
Wherever options are specified in the tender documents, IPR reserves the right to accept
any option/s irrespective of whether all the vendors have quoted for all the options or not.
The decision of IPR in this regard will be final.
8.
Tender should be free from Correction and Erasures. Corrections, if any, must be
attested. All amounts shall be indicated both in words as well as in figures. Where there is
difference between amounts quoted in words and figures, amount quoted in words shall
prevail.
9.
IPR shall be under no obligation to accept the lowest or any tender and reserves the right
of acceptance of the whole or any part of the tender or portion of the quantity offered and
the tenderers shall supply the same at the rates quoted.
10.
Sales Tax etc.: We have no "C" or "D" form. The percentage of Sales Tax/VAT, surcharge,
if applicable, and other levies legally leviable and intended to be claimed should be
clearly indicated in the tender. Where this is not done, no claim on these accounts would
be admissible later.
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10.1
VAT Registration: You may submit a copy of VAT Registration certificate along with your
quotation (if applicable).
10.2.
Service Tax: Wherever Service tax is applicable, it should be mentioned clearly. You may
indicate percentage of Service Tax in your quotation.
10.3
Excise Duty: As per Notification No.10/97-CE (Central Excise) dated 1-3-1997, the
Purchaser is entitled for availing Excise Duty exemption at present. Excise Duty Exemption
Certificate, wherever applicable, and as per rules will be issued at the appropriate time.
Hence Excise Duty should not be included in the BID. However, prevailing percentage of
Excise Duty may be indicated.
10.4
Customs Duty: The purchaser is entitled for Customs Duty exemption under Notification
No.51/96-Custom dated 23-7-1996 and can place order directly on foreign manufacturers.
Necessary Customs Duty Exemption Certificate, wherever applicable, and as per the rules
will be issued at appropriate time. Hence, Customs Duty should not be included in the BID.
However, prevailing percentage of Customs Duty may be indicated.
Wherever, against a requirement, both indigenous as well as imported offers are received,
the offers for imported stores will be evaluated on the basis of the total landed cost after
loading the custom duty and other levies as may be applicable from time to time for taking
purchase decision.
Offers from Indian Agents on behalf of foreign suppliers: In case athe tender is
submitted by an Indian supplier/Indian agent on behalf of their foreign supplier/ principals,
following documents should be submitted with the tender, failing which, their offer is liable
to be ignored.
a) Photocopy of he Agency Agreement between the Principals and the Indian Agent
showing the percentage or the quantum of agency commission payable and a Letter of
Authority from the Principals authorizing the Indian Agents to submit the tender on their
behalf.
b) The type and nature of after sales services to be rendered by the Indian Agent
The Indian Agents are allowed to quote on behalf of only one foreign Principal/ Supplier
against this tender.
10.5
Octroi: Octroi is not applicable in our case.
11.
Delivery Date: The supplier must indicate the firm delivery date by which the materials
will be despatched/delivered by them from the date of our order.
12.
Inspection: Materials on its arrival at IPR will be inspected by Stores In-charge, and his
decision in the matter will be final.
13.
EARNEST MONEY DEPOSIT (EMD):
The Bidder shall submit interest free Earnest Money Deposit (EMD) for Rs.1,68,000/(Rupees One lakh Sixty eight thousand only) by way of Demand Draft from a
nationalized/scheduled bank issued in favour of "Institute for Plasma Research" and
payable at Ahmedabad. Tender received without EMD will be summarily rejected.
14.1
EMD of unsuccessful Bidder will be returned after finalizing the Contract/placing
Purchase order.
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14.2
The EMD shall be forfeited in case the selected Bidder does not start the work
within the time limit specified or fail to complete the work within the stipulated
delivery period or fail to comply with any of the terms and conditions in the
purchase order/contract.
14.3
Exemption from payment of EMD: Firms who are registered with DGS&D and NSIC are
exempted from payment of EMD subject to submission of valid registration certificate with
the bid. Tenders received without the valid registration certificate will be rejected.
15.
Payment:
15.1 10% of supply portion will be paid as advance against submission of Bank Guarantee for an
equivalent amount from a nationalized/scheduled commercial Bank. This payment will be
made only after signing the contract/Purchase order and submission of Security Deposit.
15.2
10% of the supply portion will be paid after approval of major drawings by IPR and on
receipt of Bank Guarantee for an equivalent amount from a nationalized/scheduled
commercial bank.
15.3
60% of supply portion against delivery of material at IPR site, its verification by IPR
representative and on receipt of Proforma Invoice in triplicate.
15.4. Balance 20% along with 100% of erection and commissioning charges within 30 days from
the date of final acceptance and on receipt of Performance Bank guarantee for 10% of the
contract value from a nationalized/scheduled commercial bank.
Wherever, advance payment is involved, it will be paid only against submission of Bank
Guarantee from a Nationalised Bank. Bank Guarantees should be furnished as per IPR
format.
16.
No correspondence will be entertained within 30 days from the date of receipt of material
and bills, whichever is later.
17.
Quotation should be valid at least for 120 days from the date of opening of the tender.
18.
Guarantee: The Stores/material/goods/equipment offered by the bidder should be
guaranteed for a minimum period of twelve months from the date of acceptance, against
defective materials, design, workmanship, operation or manufacture. For defects noticed
during the Guarantee period, replacement/ rectification should be arranged free of cost
within a reasonable period of such notification. In cases where our specifications call for
a guarantee period more than 12 months specifically, then such a period shall apply.
19.
Security Deposit: The successful Bidder will have to furnish to the Purchaser an interest
free security deposit for 10% (Ten percent) of the order value in the form of Bank
Guarantee
of an equivalent amount from a nationalised/scheduled commercial Bank
within 15 days from the date of LOI/Purchase order and the said Guarantee should be
valid till the goods are accepted by IPR. The Security deposit shall be forfeited in case the
selected Bidder does not start the work within the time limit specified or fail to complete
the work within the stipulated delivery period or fail to comply with any of the terms and
conditions in the purchase order/contract.
20.
Liquidated Damages: In addition to forfeiting Security Deposit, Liquidated Damages for
the delay shall be 1/2% (half percent) of the total order value for the delay of each week
in the scheduled time of supply or the scheduled date of final completion for the work
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as the case may be, subject to a maximum of 5% (five percent) of total order value.
Liquidated Damages will be recovered from the payment due to the supplier.
21.
Performance Bank Guarantee: The Contractor/Supplier will have to furnish to the
Purchaser (IPR) an interest free performance bank guarantee for 10% (Ten percent) of
the order value/ contract value by Demand Draft or by way of providing a Bank Guarantee
from a Nationalised/Scheduled commercial Bank valid for a period of 12 months/guarantee
period mentioned in the order from the date of installation/acceptance for satisfactory
performance of the work carried out by the Contractor.
22.
The Contractor/Supplier shall at all times indemnify the purchaser against all claims
which may be made in respect of the stores/material/goods/equipment for infringement of
any right protected by Patent Registration of design or Trade Mark and shall take all risk of
accidents or damage, which may cause failure of supply from whatever cause arising and
the entire responsibility for sufficiency of all means used by him for the fulfillment of the
contract.
23.
BAR/PERT Charts:
To be provided as per the requirement of Purchaser.
24.
Sub-Contract: All sub-contractors are required to be appraised and approved by the
Purchaser before placement of orders by the Vendor.
25.
Jurisdiction: The contract/Purchase order shall be governed by the Laws of India for the
time being in force. The Courts of Ahmedabad only shall have jurisdiction to deal with
and decide any legal or dispute arising out of this contract.
26.
Settlement of disputes: Any disputes or difference arising out of or in connection with
the Contract/Purchase order shall be to the extent possible settled amicably between the
parties.
If amicable settlement cannot be reached then all disputed issues shall be settled by
arbitration.
27.
Arbitration: In the event of any dispute or difference arising under this Contract, the matter
shall be referred to the Arbitrators one each nominated by the Purchaser and
Contractor from their respective organisations. In case the said Arbitrators are not able to
settle the dispute by themselves, the matter shall be referred to the Arbitrator mutually
nominated by the Purchaser and the Contractor and whose decision will be final and
binding on both the parties. The venue of arbitration will be IPR. Subject to as
aforesaid the Arbitration Act, 1996 and the rules thereunder and any statutory
modification thereof for the time being in force shall be deemed to apply to the
Arbitration proceedings under this Contract.
28.
Permits and Licences: The Contractor shall secure and pay for all permits and licence
which he may require to comply with in respect of all laws, ordinances and regulations of
the Government or Public Authorities in connection with the performance of his obligations
under the Contract. The successful contractor shall be responsible for all damages and
shall indemnify and save the Purchaser harmless from and against all claims for damages
and liability which may arise due to his failure to comply with what is stated above.
29.
Training: The successful tenderer shall, if required by the Purchaser, provide facilities for
the practical training of Purchaser’s engineering or technical personnel for their active
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association on the manufacturing process throughout the manufacturing period of the
Contract/stores, number of such personnel to be mutually agreed upon.
30.
Operation/Instruction Manual: Where operation/instruction manual is essential to enable
the Purchaser to put the stores to proper use, the successful tenderer shall furnish such
operation/instruction manual along with the stores.
31.
Test Certificate: Wherever required, test certificates should be sent along with the
despatch documents.
32.
Secrecy:
32.1
All information, drawings, designs and specifications imparted to the bidder/successful
contractor shall, at all times, remain the absolute property of the Purchaser, the
bidder/successful contractor shall not use them for purposes other than for which they are
provided for and shall treat all these documents as confidential. These shall not be
reproduced in whole or in part for any other purpose.
32.2
The contractor shall use his best endeavours to ensure that such information are not
divulged to third parties except where needed for the performance of the contract by the
successful bidder with the prior consent of the Purchaser. In such cases, the successful
contractor shall ensure and obtain similar obligation of confidence, from third parties in
question.
33.
Indemnity: The Contractor shall warrant and be deemed to have warranted that all stores
supplied against this contract are free and clean of infringement of any Patent, copy right
or trade mark and shall at all times indemnify the Purchaser against all claims which may
be made in respect of the stores for infringement of any right protected by patent.
Registration of design or Trade Mark and shall all risk of accidents of damage which may
cause a failure of the supply from whatever cause arising and the entire responsibility for
the sufficiency of all the means used by him for the fulfilment of the contract.
34.
Counter terms and conditions of Suppliers: Where counter terms and conditions printed
or cyclostyled conditions have been offered by the supplier, the same shall not be deemed
to have been accepted by the Purchaser unless specific written acceptance thereof is
obtained.
35.
Installation/commissioning/site works: Wherever these activities are part of scope of
work/specifications, Vendor should carryout out the same without any extra cost to IPR.
36.
Free Issue Material (FIM) (If specified in the tender documents): Successful tenderer
will have to furnish in the form a Bank Guarantee or in any other form as called for by the
Purchaser towards adequate security for the materials/property provided/issued by the
Purchaser as Free Issue Material (FIM) for the due execution of the contract. Successful
bidder shall submit Bank Guarantee from a nationalized bank and arrange insurance for the
cost of FIM at his expenses.
37.
Late/delayed tenders will not be accepted. Incomplete tenders may be rejected at the
discretion of IPR.
38.
IPR is not bound to accept the lowest tender. IPR reserves the right to select any
vendor at its sole discretion.
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39.
Result of the tenders: Unsuccessful tenderers will not be informed of the result of their
tenders.
40.
The Director, IPR reserves the right to accept or reject any quotation/tenders fully or partly
without assigning any reason.
41.
IPR reserves the right to place order on a single party or to split the order at its sole
discretion.
We agree to the above terms and conditions.
Place:
Signature of Bidder with seal
Date:
Note: A copy of our terms and conditions duly signed should accompany your quotation.
17
PART-B
PRICE BID FORMAT
(Bidders are requested to offer their price bid in the following format)
S.No
1
2.
3.
3.
Description
Quantity
Supply of Creep and Stress
Rupture Machine
Charge towards installation and
demonstration of the machine
(including unloading, shifting,
handling with accessories)
(Quote Lumpsum charge)
Spares required for 2 years trouble
free operation (attach separate list
for details of spares)
Other charges, if any.
Unit cost
(Rs.)
Total price (Rs.)
6 Nos.
Lumpsum
1 Set
Total Rs.
Indicate percentage except Freight
Percentage
Included
Excluded
Packing and forwarding
Excise Duty
Sales Tax/VAT
Insurance
Service Tax on Sr.No.2 above
Freight
Rs.
Place:
Signature of Bidder with seal
Date :
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