Download Archivists` Toolkit Manual

Archivists’ Toolkit Manual
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3. Fill in the Subject Term, Type and Source.
Subject Terms: In AT, you will need to concatenate subdivisions. Use two dashes as a separator,
with no extra spaces. Example: World War, 1914-1918--African Americans
Type: If your corresponding MARC type (ex: 695) is not available in the drop down options,
append the type to the end of the term as follows: Term ^^695. Example:
Source: Library of Congress Subject Headings are preferred. Other options should be used in
consultation with your cataloging staff. Use Local sparingly. Note that terms may have
imported as 'ingest'.
4. Hit “OK to save”
a. If you made a mistake and need to edit the entry, you will need to close the Resource
and open the Subjects module to make changes. Your Subject should match the
authorized form in Horizon. Coordinate any changes with your unit’s catalogers.
5. With the term highlighted in the Lookup screen, click “Link” to add the subject to your resource.
6. Done!
1.3: Notes Etc. & Deaccessions Tab
Most notes (abstract, historical note, scope and content note, conditions governing use, etc.) are added
to the collection level record; however, AT makes it very easy to add notes to any intellectual level you
create (series, subseries, files, and items).
As there are a total of 29 different notes that can be added at any level of the archival description, the
AT Notes are described in more detail in Appendix B. AV description is covered in Appendix C.
At the collection level, the following are required or preferred:


Abstract (Required)
Arrangement (Required/Preferred, varies)