Download A CHECKLIST FOR OCTOBER EMIS PROCESSING

EMIS PROCESSING
ON
PROCESS CTRMEMIS - CREATE CLASS MASTER
RECORDS IN EMIS.
The CTRMEMIS program will create a class master record for any course defined
on P148 as a course to be reported in EMIS. It will also delete any record that it
doesn't find a match for on your master schedule.
If you would like County Unit and/or Post-secondary class master records
removed from EMIS, please let us know before you process CTRMEMIS for the
first time.
Once CTRMEMIS has been processed, check CTRMEMIS.TXT. Also, run the
EMSREP2 report to verify your data.
Once CTRMEMIS is run, if Length of Scheduled Instruction is over 999, update
the hours on the Staff Classroom Record in EMIS (#13 on the EMSTCN menu).
CTRMEMIS updates the field "Subject Area for Credit" for any course where
high school credit is earned. The code for this field will be defaulted from the
suggested values per subject code in Appendix C. If you feel the subject area
should be different for a course, make the change on the Staff Class Master in
EMIS. CTRMEMIS also updates the new field "Language used in Teaching
Course" with a value of "E - English".
ON
UPDATE HOURS FROM/TO FOR VOCATIONAL COURSES.
(OPTIONAL). If a course is a vocational course for which you are receiving
vocational funding, you may choose to update the "Hours of Program Operations"
fields on the course master record. When entering times, make sure to enter it in
the proper format. (Ex: 12:30 P.M. would be entered as 1230P)
ON
UPDATE HOURS FROM/TO FOR PRESCHOOL COURSES.
If a course is a PRESCHOOL course, you will need to update the "Hours of
Program Operations" fields on the course master record. When entering times,
make sure to enter it in the proper format. (Ex: 12:30 P.M. would be entered as
1230P)
ON
ENTER CLASS MASTER RECORDS FOR POSTSECONDARY
COURSES
If you have any students enrolled in a post-secondary course that is not set up in
SIS, you will need to enter the class master record manually in EMIS. Make sure
to use all 9's in place of the teacher social security number. If the educating
institution does not have an IRN, enter all 9's in place of the IRN's. If you're
keeping post-secondary records on CMST and CLIS, CTRMEMIS and