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Table of Contents
The District Data Submission User Manual
Overview............................................................................................................................. 3
Roles and Responsibilities .................................................................................................. 4
Who to contact for help....................................................................................................... 4
Detailed Description of Data Components ......................................................................... 5
Key Submission Dates ........................................................................................................ 6
Submission Preparation ...................................................................................................... 7
Preparing data files for submission..................................................................................... 8
Data File Program Matrix ................................................................................................... 8
TX File Preparation............................................................................................................. 9
Requirements for submitting district data to the submission server ................................. 14
Submitting your data to the Chancellor’s Office .............................................................. 15
Checking the Data Submission Status .............................................................................. 25
View Data Submission History......................................................................................... 28
Reviewing Syntactical and Referential Reports ............................................................... 32
Requesting load of data to the COMIS Database ............................................................. 38
Downloading Post Processing Data Files ......................................................................... 39
Reviewing Analysis Reports............................................................................................. 46
Reviewing Annual Headcount Reports............................................................................. 51
Appendix A Submission Timeline.................................................................................... 55
Appendix B TX File Layout ............................................................................................. 56
Appendix C Java Applet ................................................................................................... 59
Appendix D Referential Files Structure............................................................................ 64
Appendix E General Identification Elements ................................................................... 69
Appendix F Reports .......................................................................................................... 70
Appendix G Submitting Non-term Data ........................................................................... 71
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