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Preface
Honorable customers,
Thanks for choosing products of this company. OA3000, with world cutting edge
technologies—fingerprint
recognition,
computer
communication,
as
well
as
microelectronics, is considered to be combination of three technologies: electronics,
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity. Please
read this user manual carefully to have an initial understanding of functions and basic
knowledge of installation, debugging, maintenance, application and management to
better use this product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
1
Fingerprint T & A Advantages
y
Veracity
Record and reflect staffs’ attendance conditions equally, correctly and promptly.
Checking on work attendance by passwords and cards (paper card, magnetic card,
IC card, etc), it is hard to avoid buddy-punching and cannot reflect the actual attendance
condition. With the help of fingerprint recognition attendance, it is easy to solve all the
problems like buddy punching, card loss or stolen and password forgetting. Thus, HR
dispute is avoided and the justness of time attendance is materialized.
y
Convenience
It is more convenient to use fingerprint standalone units with no card reader or
attendance cards needed, no worrying about cards loss or damage, no need to do
system maintenance, and saving time and money.
Only placing enrolled finger on the sensor surface, system will check users
automatically and record the correct time and checking status.
y
Full Function
The system can realize different functions such as attendance remark, calculation
and report printing. The remark can be made for reasons such as business leave,
absence, marriage holiday and etc.; the checking and calculation can be made in
accordance with different time periods, departments, individual or combination due to
various reasons for absence; the report generation and printing function can be realized
perfectly.
y
Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts, public
holidays, individual leave and overtime are available to meet the complicated needs of
every enterprise.
y
Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
y
Network management
Many units can be connected through network via TCP/IP for easy management in
central software.
2
Software operation flowchart
(Important chapter. Please read carefully.)
This software includes: System parameter, department management, staffer
maintenance, shift management, staffer leave and statistic report etc. Then how to use
this system in a right way? It is far from enough to understand only the function of each
module but to know the connections between them and the system operation flowchart.
Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Staffer maintenance
4. Shift management
5. Staffer schedule
Set T&A rule, statistic rule, company
name and leaving class.
Add, delete and modify departments.
Add, delete and modify staffer. Import
and transfer staffer.
Set timetable and shift.
Allocate staffer shift or temporary shift.
6. Record collection
Collect records from the unit or import
the backup record file.
7. Exception management
Deal with business leave/asking for
leave/forgetting clock in/collective late.
8. Statistic report
Track, check and calculate records to
generate time attendance report.
1．When the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc. , leave
class. When the setting is completed, it is usually not needed to be modified unless the
management rules of this company changes.
3
2．Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should be
completed before staffer maintenance.
3． When the software is used for the first time, please make a Text file (*. txt) or MS
Excel file (*.xls) for company staffer in accordance with certain format. For the format,
please refer to【import staffer list】 so that all staffer can be import to the system at one
time. Staffer can be added, deleted, modified and transferred to new department during
future use.
4． First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5．After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6．Transaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to “Background management” for detailed information.
7．There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8．After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
In【Attendance Calculating and report】, first please select the starting and ending
date of the staffer, click “Calculate” and the system will calculate automatically and check
the validity of the records. (There are some invalid records during the use of the unit. For
instance, if one staffer presses the finger twice during a very short time period, one of the
records will be regarded as invalid.) If there is any error in the software calculation, admin
can also modify manually to ensure the correctness of the result
Please note: From the above flowchart, we can see that if there is an error in
calculation report for one staff, the possible reasons are as follows:
Staffer shift or temporary shift is incorrect.
4
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
incorrect.
Checking and calculation of transaction records is incorrect.
5
Contents
1
Introduction .............................................................................................................. 2
1.1
OA3000 Introduction .................................................................................... 2
1.1.1
1.2
2
Feature .............................................................................................. 2
Parameter .................................................................................................... 3
Operation guide ....................................................................................................... 6
2.1
Structure ...................................................................................................... 6
2.2
Start the device ............................................................................................ 6
2.3
T&A management ........................................................................................ 7
2.3.1
Enroll Fingerprint ............................................................................... 7
2.3.2
User Manage ....................................................................................11
2.3.2.1
Add User ................................................................................. 12
2.3.2.2
Search User ............................................................................ 13
2.3.2.3
Modify user.............................................................................. 13
2.3.2.4
Department management ........................................................ 14
2.3.3
Log Inquiry ....................................................................................... 15
2.3.4
Data maintenance............................................................................ 15
2.3.4.1
Data import .............................................................................. 16
2.3.4.2
Data export .............................................................................. 16
2.3.4.3
Backup Database .................................................................... 18
2.3.4.4
Restore Database.................................................................... 18
2.3.5
System Setting................................................................................. 19
2.3.5.1
Basic Info................................................................................. 19
2.3.5.2
Device Setting ......................................................................... 20
2.3.5.3
FP Setting................................................................................ 21
2.3.5.4
Attendance Setting .................................................................. 21
2.3.5.5
Display Setting ........................................................................ 22
2.3.6
Advanced......................................................................................... 23
2.3.6.1
Snapshot ................................................................................. 23
2.3.6.2
Comm. Config ......................................................................... 24
2.3.6.3
Identify Mode ........................................................................... 25
2.3.6.4
Access Control Setting ............................................................ 26
2.3.6.5
Time zone setting .................................................................... 26
I
2.3.6.6
2.4
3
4
Group Setting .......................................................................... 27
Identification............................................................................................... 27
System Installation................................................................................................. 30
3.1
Operation environment .............................................................................. 30
3.2
System installation ..................................................................................... 30
3.3
Uninstall the program ................................................................................. 32
Communication ...................................................................................................... 34
4.1
4.2
4.3
T&A Machine Management........................................................................ 34
4.1.1
Add Unit ........................................................................................... 34
4.1.2
Modify Unit....................................................................................... 35
4.1.3
Delete Unit ....................................................................................... 36
4.1.4
Right Key Menu ............................................................................... 36
4.1.4.1
Set the IP Configuration .......................................................... 36
4.1.4.2
Terminal Information ................................................................ 37
4.1.4.3
Open the door via software ..................................................... 37
4.1.4.4
Message Management ............................................................ 37
4.1.5
Synchronize Time ............................................................................ 39
4.1.6
Initialize Unit .................................................................................... 40
4.1.7
Terminal parameter settings............................................................. 40
4.1.8
Ring settings .................................................................................... 42
4.1.9
Time zone/Group settings ................................................................ 43
4.1.10
Download new record .................................................................... 44
4.1.11
Download all record ....................................................................... 44
4.1.12
Clear record ................................................................................... 44
4.1.13
Backup Staffer................................................................................ 45
4.1.14
Resume staffers............................................................................. 45
Record Supervision.................................................................................... 46
4.2.1
Activate real-time ............................................................................. 47
4.2.2
Prohibit real-time.............................................................................. 48
Staffers management ................................................................................. 48
4.3.1
Add staffer ....................................................................................... 48
4.3.2
Modify staffer ................................................................................... 52
4.3.3
Delete staffer.................................................................................... 53
II
4.4
4.5
4.6
5
4.3.4
Transfer department ........................................................................ 53
4.3.5
Set privilege ..................................................................................... 53
4.3.6
Copy Privilege.................................................................................. 54
4.3.7
Download FP ................................................................................... 55
4.3.8
Upload staffer & FP.......................................................................... 56
4.3.9
Delete from Unit............................................................................... 56
4.3.10
Staff Checking................................................................................ 57
4.3.11
Department management .............................................................. 57
Record management ................................................................................. 58
4.4.1
Record Search................................................................................. 58
4.4.2
Export Record.................................................................................. 59
System settings.......................................................................................... 60
4.5.1
Basic parameter settings ................................................................. 61
4.5.2
T&A state Setting ............................................................................. 61
4.5.3
Timing Downloading Record ............................................................ 62
4.5.4
Management PWD Setting .............................................................. 63
4.5.5
Database linking setting................................................................... 63
4.5.6
Exit system ...................................................................................... 64
User interface configuration ....................................................................... 64
4.6.1
Interface skin color........................................................................... 64
4.6.2
Change the software language ........................................................ 65
4.6.3
Set quick access button ................................................................... 65
Background management...................................................................................... 67
5.1
Log in System ............................................................................................ 67
5.2
System ....................................................................................................... 68
5.3
5.2.1
Parameters Settings ........................................................................ 68
5.2.2
Administrators.................................................................................. 70
5.2.3
Administrator’s Password Set .......................................................... 72
5.2.4
Modified Record Log........................................................................ 72
5.2.5
Managing Log .................................................................................. 73
5.2.6
Set Database Link............................................................................ 74
5.2.7
Exit System...................................................................................... 74
HR Management........................................................................................ 75
III
5.4
5.5
5.6
5.3.1
Department Management ................................................................ 75
5.3.2
Staffer Maintenance ......................................................................... 76
Attendance Management ........................................................................... 78
5.4.1
Holiday List ...................................................................................... 78
5.4.2
Timetable and Shift .......................................................................... 79
5.4.3
Staffer Scheduling............................................................................ 85
5.4.4
Attendance Records ........................................................................ 87
5.4.5
Attendance Calculating and Report ................................................. 89
Deal with Exceptions.................................................................................. 96
5.5.1
Away on Business/ Leave................................................................ 97
5.5.2
Append Record................................................................................ 97
5.5.3
Append Record Collectively............................................................. 98
5.5.4
Dealing with Collectively Late / Leaving........................................... 98
Data Maintenance...................................................................................... 99
5.6.1
Import Staffer List............................................................................. 99
5.6.2
Import Attendance Record ............................................................. 101
5.6.3
Clear Obsolete Data ...................................................................... 101
5.6.4
Compress Database ...................................................................... 102
5.6.5
Backup Database........................................................................... 102
5.6.6
Initialize System ............................................................................. 102
5.7
6
7
External Program Management ........................................................ 102
5.7.1
External Program Management ..................................................... 102
5.7.2
Connect to Time Attendance Machine ........................................... 103
FAQ...................................................................................................................... 105
6.1
My fingerprint has been enrolled but often failed in identification............. 105
6.2
T&A system can't be connected with PC.................................................. 105
6.3
No records found though staff have clocked in/out .................................. 105
6.4
The user can not identify.......................................................................... 106
6.5
Staffer can’t pass although used the User ID+FP mode........................... 106
6.6
The unit beep automatically when no one punches in/out ....................... 106
Appendix.............................................................................................................. 108
7.1
Communication and Power Interface ....................................................... 108
7.2
Set communication method ..................................................................... 108
IV
7.2.1
RS232 communication................................................................... 109
7.2.2
RS485 communication method...................................................... 109
7.2.3
TCP\IP communication method ......................................................110
V
Chapter 1
Introduction
The main theme of this chapter is the feature of
this T & A, as well as function introduction.
1
1
Introduction
1.1
OA3000 Introduction
OA3000 is a genuine breakthrough by Anviz in biometric identification terminals,
which fully integrate fingerprint identification, RFID, camera, wireless, GPRS, multimedia
and embedded system technology. Utilizing 7 inch industrial TFT true color LCD,
Samsung 400MHz Arm9 high speed processor and Windows CE operation system,
OA3000 can be used in all applications where fingerprint identification is required
especially in governments and larges-scale enterprises as well as places where high
security level is a must.
OA3000 Fingerprint Terminal
1.1.1
Feature
y Samsung 7 inch industrial TFT LCD of high brightness;
y Integrated touch screen;
y 10 number key, 7 function key, 6 user defined function key, 4 status key and 1
circular navigation key
y Samsung 400MHz Arm9 high speed processor. 2007 version stable core
fingerprint module. Super performance. Embedded Wince5.0 operating system
y Anviz optical fingerprint reader. Scratch-proof, unbreakable and durable. Well
accept all kinds of fingerprints
2
y Multiple identification method: fingerprint, card, fingerprint + card, ID + fingerprint,
ID + password, card + password;
y Customizable voice prompt and time attendance status. Display user picture,
personal and public message. Play multi-media video file. User can select local language
In the menu;
y 13 million pixel camera, speaker, microphone, 1 USB and 1 RJ-45(LAN);
y Support TCP/IP, RS232/485, USB Host, inbuilt GPRS, inbuilt WIFI, SD card for
data transfer;
y Support ID, Mifare and HID card for extended function
y Optional SC021 or SC822 access controller for separate type secure access
control system.
y Support real-time record download, WEB online tracking function, remote access
through internet, and server identification etc.
1.2
Parameter
Item
Description
Sensor
Anviz optical sensor
LCD
Samsung 7 inch industrial TFT LCD
Identification Method
FP、ID+FP、ID+PW、FP+CARD、CARD、CARD+PW
Identification Time
<1 second
Register Method
Fingerprint, Password, (Max. 10 FP/person), card
Scan Area
22mm*18mm
Resolution
500DPI
Fingerprint Capacity
3000
Record Capacity
50000
FRR
0.001%
FAR
0.00001%
Standard Port
TCP/IP, RS232, USB HOST, inbuilt GPRS, inbuilt Wifi,
SD card, Wiegand
Working Current
<450mA
Sleeping Current
<380mA
Sensor
>15000V
Power
DC 12V
Temperature/Humidity
-10℃-60℃ / 20％-80％
3
Casing Material
ABS industrial plastic
Size
204(w)*252(h)*35(d) mm
Color
Black(Customizable)
4
Chapter 2 Operation Guide
This
chapter
is
mainly
about
appearance
illustration and relevant system settings such as how
to add and delete users etc.
5
2
Operation guide
2.1
Structure
OA3000 fingerprint identification terminal:
1
2
15
3
14
13
4
12
5
11
10
6
9
7
8
Illustration:
1 Camera
2 LCD
3 Speaker
4 Fingerprint sensor
5 Backspace key
6 Card punching area
7 Ring key
8 O.K. key
9 Cancel/power key
10 Down key
11 Up key
12 Numeric key/letter key
13 Menu key
14 User defined T&A status
15 T&A status key
2.2
Start the device
Plug in the 12V power supply. It starts itself. You can see the main interface as
follows:
6
2.3
T&A management
Enter the system background: Press the button “0” and press the button “OK” to
confirm. And then enter the management password: “12345”. Press the button “OK” to
enter the management interface.
You can enroll fingerprint, manage the users, track the records, set the parameters
and so on.
2.3.1
Enroll Fingerprint
Click the item【Enroll FP】. It displays as follows:
7
Enter the User
ID（For example: 8101）. Press the button 【OK】to confirm:
If the user ID is not existent, it prompts “ Search no such ID. Add it or not?”
If you want to add a new user, please chick the button【Yes】. The 【Add User】
window pops up:
8
Set the user Information. Click the button 【Save and Next】. It will return to the
【Enroll FP】. And then the user can enroll the Fingerprint.
If the User ID is already existent in the system, which is added on terminal or
uploaded through communication software, then user info will be shown. Please select
the FP number to be enrolled, then press the button【OK】 to enroll the fingerprint.
Note: One user can enroll 10 fingerprints.
Please place you finger on the scanner window when the system prompts “ Place
your fingerprint”.
After it captures one fingerprint template for the finger successfully, it prompts “The 1
time enroll FP successfully. Please remove finger”.
Remove the finger. And place the same fingerprint on the scanner window again. It
captures the second fingerprint template for the finger.
9
Remove the finger. And place the same fingerprint on the scanner window again. It
captures the third fingerprint template for the finger.
Please select a better fingerprint template for the finger by click the fingerprint image
on the touch screen. If you click the first fingerprint image, the system prompts “ You
select FP No.1. Please save it.”
10
Click the button 【Enroll FP】, one message box pops up:
Press the button【OK】to save the fingerprint template.
2.3.2
User Manage
We can add, delete and modify the user.
Click【User Manage】 in the main interface, it displays as follows:
11
2.3.2.1
Add User
Click the【Add User】, it displays as follows:
ID: user ID. It can’t be duplicated and the first digit can’t be 0. The max length is 12
digit.
Card No.: edit is limited. When adding card number, only need to swipe user card on
card area, then card no. will show in the bar.
Password: user password. The max length is 12 digit.
Identify mode: two modes, user defined mode and system default mode..
System default
Based on Advanced setting
Set
administrator can set for appointed user based on
independently
need
FP accesses firstly: terminal response when user identify fingerprint. 4 modes
available: no response, password identify, card identify, access granted (identification
12
successfully).
Card accesses firstly: terminal response when user identify card. 5 modes available:
no response, password identify, FP identify（1:1）, FP+password identify, access granted
(identification successfully).
PIN accesses firstly: terminal response when user identify PIN. 5 modes available:
no response, password identify, card identify, FP identify（1:1）, FP+password identify,
access granted (identification successfully)
Click the button 【Save and Next】to save.
2.3.2.2
Search User
Click the【Search User】, it displays as follows:
Set the keyword for searching (ID, Name, Department…). And then click the
button【Search】.
You can shift the page by click the button【
】.
【Browse the user information】: You can select the user and then click the button【
【Delete user】: Select the user and then click the button【
2.3.2.3
】.
】.
Modify user
Click【Modify user】, it displays as follows:
13
Input the user ID. Click the button 【OK】, it displays the user’s user information. You
can modify the user information. Click the button 【Save and Next】 to save the modified
user information.
2.3.2.4
Department management
Add, delete and modify the department.
Click the 【Dept. manage】, it displays as follows:
【Add department】：Select the superior department. And then click the button【Add】.
Input the new department name. Click the button【Save】to save.
Notice：The department name must be exclusive.
【Modify department】：Select the department. Click the button【Modify】. Input the
new department name. And click the button 【Save】to save.
【Delete department】：Select the department. Click the button【Delete】. It prompts
“Are you sure to delete the selected department?” Click the button 【Yes】 to delete the
14
department. Or click the button【No】 to cancel.
Notice: Please delete the department’s sub department before delete this
department. You can not delete a department which has the sub departments.
2.3.3
Log Inquiry
Click the【Log Inquiry】, it displays as follows:
Set the keywords and conditions for the Inquiry. Click the button 【Search】 to
search the records.
You can use the button 【
2.3.4
】 to shift the page.
Data maintenance
Data M/T includes attendance log and user info export, user info import, backup
database, restore database etc.
In system management interface, select 【Data M/T】item, the interface will show as
follows,
15
2.3.4.1
Data import
Data import is to import user info in standard format.
In 【Data M/T】 interface, select 【Data import】 item, the interface will show as
follows,
Before importing staff info, please transfer the source file to the file folder named by
terminal SN in Flash, SD card or U pen drive. Then rename the staff info file to BAK, i.e.
Staff info file: BAK.YG
staff FP file: BAK.ZW
staff log file: BAK.KQ
While postfix name are the following meaning,
YG represents staff, ZW represents FP, KQ represents attendance log.
Select source file path, click 【Import】button to start importing data to system
database. After completed, progress bar will be 100%.
2.3.4.2
Data export
Data export includes user info and attendance log export.
In 【Data M/T】 interface, select 【Data export】item, the interface will show as
follows,
16
【User export】: click 【User export】item in 【Data export】, the interface will show
as follows,
Select the path to export staff info. Flash, SD card and U pen drive are optional.
Click 【Export】 button to start the exporting. There will be two files named by .YG (staff
info) and by .ZW (FP templates) created in the selected path. i.e. staff info file
BAK20090716.YG and staff fingerprint templates file BAK20090716.ZW
Staff info name: BAK+ export date + postfix name (.YG)
Staff fingerprint template name: BAK+ export date + postfix name (.ZW)
【Att. log export】: click 【Att log export】item in 【Data export】, the interface will
show as follows,
17
Firstly set the attendance log begin and end data to export, then select the exporting
path (Flash, SD card, U pen drive are optional), click 【Export】 button to start exporting
process. There will be attendance log file ( .KQ) in the file folder named by SN. i.e.
BAK20090716.KQ.
Attendance log file name: BAK + export date + postfix name (.KQ)
2.3.4.3
Backup Database
Click 【Backup DB】item in 【Data M/T】, the interface will show as follows,
Select the path to backup database (Flash, SD card and U pen drive are optional).
Then click 【Backup DB】 button to start the backup process. After completed, there will
be a file named by FP3000.DB created in the path.
2.3.4.4
Restore Database
Click 【Restore DB】item in 【Data M/T】, the interface will show as follows,
18
Select the path to restore database (Flash, SD card and U pen drive are optional).
Click 【Restore DB】 button to start the restoring. After completed, progress bar will be
100%.
2.3.5
System Setting
System setting is to do configuration for all system, including basic info, device,
fingerprint, attendance, display, and time setting.
Select 【System Setting】in 【System Setting】, the interface will show as follows,
2.3.5.1
Basic Info
Basic info mainly includes serial number, fingerprint number, staff number,
attendance log number and firmware version.
Select 【Basic Info】in 【System Setting】, the interface will show as follows,
19
SN: the unique mark of terminal. Modification is limited.
Company name: user company name.
FP No.: enrolled FP number/total FP capacity
Staff No.: enrolled user number/total user capacity
Log No.: existed attendance log/total log capacity
Firmware ver: firmware version of the terminal
2.3.5.2
Device Setting
Device Setting includes volume adjustment, Autoexecute, exit, and touchscreen
calibration functions.
Select 【Device Setting】in 【System Setting】, the interface will show as follows,
Volume: OA3000 device prompting audio volume, default is 3.
CodePage: the mapping table between language code and Unicode. Frequently
used Codepage are as follows,
20
codepage=932 Japanese；
codepage=936 Simplified Chinese GBK；
codepage=949 Korean；
codepage=950 Traditional Chinese BIG5；
codepage=437 US/Canada English；
codepage=866 Russian；
codepage=65001 unicode UFT-8；
Autoexecute: if selecting ‘Yes’, the program will auto run after device startup. If ‘No’,
the program will not run.
Admin PWD: admin password is used to enter administrative menu of device.
Default is 12345.
Run mode: include Common mode and Debug mode, default is Common mode.
System Initialization: it will initialize the system to factory setting and cleared all data.
Backup all data is recommended.
Exit: close the running program.
Touchscreen Calibration: it is to calibrate the focus of touchscreen. Click
【Touchscreen Calibration】 button, then in the interface followed, click on the crossed
symbol through cursor. When the symbol moves, repeat the step. After setting
completed, the interface will prompt ‘New calibration setting is finished.’ Click ‘Enter’
button to save the new setting, ‘ESC’ button to exit.
2.3.5.3
FP Setting
Fingerprint Setting includes fingerprint precision setting.
Select 【FP Setting】in 【System Setting】, the interface will show as follows,
Precision: it has 3 levels (Normal, Well, Excellent), default is Normal. When
precision is higher, it will require better quality fingerprint.
2.3.5.4
Attendance Setting
21
Attendance setting includes repeat attendance interval and log alarm threshold
setting.
Select 【Att. Setting】in 【System Setting】, the interface will show as follows,
Repeat attendance interval: the interval time the same user identifies. Default is 0
(not time interval) . Setting period is 0-250mins.
Prompt: if the same finger is identified continuously in re-verify time period, only the
first record will be saved in device memory.
Log Alarm Threshold: If the rest memory space for the record is less than the
threshold value, the machine will alarm. Setting period is 0-5000.
2.3.5.5
Display Setting
Display setting includes system skin, language, date, time format setting.
Select 【Display Setting】in 【System Setting】, the interface will show as follows,
Skin: main interface skin, 3 selections.
22
Language: display language types, English and Chinese are optional.
Date format: system date type: dd-mm-yy，yy-mm-dd and mm-dd-yy
Time format: system time type: 12 hr and 24 hr.
Display content: it is the display content in the pop-up window when user does
attendance on OA3000. fingerprint, picture, snapshot are optional.
Fingerprint
Show user’s finger image when placing it for identification
Picture
Show user’s corresponding picture stored in terminal. The
picture is named by user ID(.jpg) which are saved in ‘My
device\Nandflash\OA3000\ICON’
Snapshot
When user identify successfully, camera will take snapshot
and show it in display window
2.3.6
Advanced
Advanced setting includes snapshot, communication, identification method and
access control setting.
Select 【Advanced】, the interface will show as follows,
2.3.6.1
Snapshot
Snapshot includes snapshot save mode, path and number setting.
Select 【Snapshot】in 【Advanced】, the interface will show as follows,
23
Snapshot save mode: 3 modes, no save, pass and save, no pass and save. Default
is no save.
No save
System will not save snapshot
Pass and save
When user identify successfully, camera will take
snapshot
and
save
in
the
path
‘My
device\Nandflash\OA3000\SNAP’ file folder.
No pass and save
When user identify failed, camera will take snapshot
and save in the path ‘My device\Nandflash\OA3000\SNAP’
file folder.
Snapshot save path: device Flash, SD card are optional. Default is device flash.
Device Flash
Save to terminal flash
SD card
Save to SD card. System will create ICON、SNAP two file
folders.
Snapshot save number: snapshots capacity is 500 pieces, default is 100.
2.3.6.2
Comm. Config
Communication configuration mainly includes communication mode, real time
monitor, retrieve IP mode, network interface and IP setting.
Select 【Comm. Config】in 【System Setting】, the interface will show as follows,
24
Comm.: includes 3 communication types, Com, RS485, TCPIP
Real-time monitor: to real-time monitor time attendance log on terminal. This
function must be activated before do real-time monitor for log on terminal.
Retrieve IP Mode: two types, static and dynamic. Default is static.
Network Interface: two types, RJ45 and Wifi. Default is RJ45
Server IP: the IP address of PC/Server that communicates with terminal
Device IP: terminal IP address
Subnet Mask: corresponding subnet mask of real network which terminal is
connected
Gateway: gateway needed to set when connecting to Internet.
2.3.6.3
Identify Mode
Select 【Identify Mode】in 【Advanced】, the interface will show as follows,
FP accesses firstly: terminal response when user identify fingerprint. 4 modes
25
available: no response, password identify, card identify, access granted (identification
successfully).
Card accesses firstly: terminal response when user identify card. 5 modes available:
no response, password identify, FP identify（1:1 , FP+password identify, access granted
(identification successfully).
PIN accesses firstly: terminal response when user identify PIN. 5 modes available:
no response, password identify, card identify, FP identify（1:1）, FP+password identify,
access granted (identification successfully).
Prompt: if identify mode is different with ‘Identify mode’, identify mode in 【Add user】
is effective.
2.3.6.4
Access Control Setting
Access control includes lock delay time, wiegand mode, fixed facility code setting.
Select 【Identify Mode】in 【Advanced】, the interface will show as follows,
Relay control mode (Bell): ‘Yes’ is bell allowed, ‘No’ is bell limited.
Wiegand mode: two modes, Anivz wiegand and wiegand 26. Default is wiegand 26.
Fix facility code (0-254): if the same finger/card uploaded to two different ID terminal,
the wiegand code output from the two terminal are different. So if facility code is set to be
the same, then the wiegand code output will be the same.
Lock delay time (0-15s): the door connected to lock open time. Delay time period:
1—15s.
2.3.6.5
Time zone setting
Time zone setting includes checking old time zones and set new time zones.
Select 【Time zone】in 【Advanced】, the interface will show as follows,
26
If you need to check time zones that set previously, please select the time zone
number, and the old time zones will show automatically.
If setting time zones, select time zone number firstly, i.e. 1, then set the time zone
period, click 【Set】to save after setting completed.
2.3.6.6
Group Setting
Group Setting includes groups that already set checking, and new group setting.
Select 【Group Setting】in 【Advanced】, the interface will show as follows,
Select group number, then select time zone number needed to set. i.e. set group 2
including time zone 1. click 【Set】 to save the setting.
2.4
Identification
In the main interface, press F1-F6 button and attendance status button to set. After
completed, you can do attendance.
27
If user identify successfully, the main interface will show as follows,
28
Chapter 3
System Installation
This chapter mainly discusses the installation and
un-installation of T&A software as well as the hardware and
operation system requirement.
29
3
System Installation
First we should install background management software on the computer. Please
refer to the following steps:
3.1
Operation environment
Hardware requirement :
PentiumⅡ266 and above; PentiumⅢ500 and above is recommended
128 Memory and above; Minimum 100M hardware space
COM (USB Port)
CD-ROM (CD-ROM needed in installation)
VGA support 800*600 resolution and above
Operation system :
Microsoft Windows 2000(recommended)
Microsoft Windows XP
3.2
System installation
Please insert T&A disc into CD-ROM and the disc will automatically run the
installation program. If not, please run setup.exe in the root directory of the disc. The
following window will pop up:
Click 【Next】 to continue installation (see the picture below ):
30
Select the target directory to install the program and the default is “C:\Att”. Click
【Next】 to continue installation (see the picture below :)
Click 【Back】 and installation will return to the previous screen and re-select target
directory; Click 【Next】 and the installation will start as the following picture shows:
31
The installation will be done after seconds (see the picture below):
Click 【Finish】 to close the installation program and an icon
will be added to the
desktop. Double click it and the T&A management system will be started. In addition,
“Fingerprint Attendance Management System” has been added to “All Programs”. Please
see the picture below:
The shortcut of “Fingerprint Attendance Management System” and “Time and
Attendance Machine management” is included in “All Programs”
3.3
Uninstall the program
Click “Uninstall Fingerprint Attendance Management System” in the above picture,
click 【Next】 and the program will be uninstalled automatically.
Please note: All the files and data will be deleted after uninstalling the program so
please make sure before operation.
32
Chapter 4
Communication
The chapter is mainly about how to add, delete
and set communication between PC and terminal.
33
4
Communication
Click “Start” - “All Programs” - “Fingerprint Attendance Management System” - “Time
and Attendance Machine Management” to start the attendance background
management program, and open the communication program:
If the time attendance software’s login password is not empty, you should enter the
password firstly.
Enter the password and click the button 【OK】 to login.
If you enter the wrong password 3 times, the software will automatically close.
When you enter a wrong password, a message box pops up as follows:
Click the button 【OK】. And then try to enter the correct password
4.1
4.1.1
T&A Machine Management
Add Unit
Click the button 【Add Unit】. Following windows pops up:
34
Remark:
No.: This number can be set as you like.
Unit S/N: Serial number is used to identify every time attendance terminal (this
number is on back label as “Serial No”);
Unit Name: You can set it as you like.
Device Group: This group is used to manage the terminal machine.
T&A Status: There are three options: Actual Status, on duty and off duty. When we
set it as “Actual Status” the attendance records’ status in the software are as same they
are in the device. If you set it as “ON Duty”, all the records’ status which is from this
machine will be “On duty”.
USB: Connect the terminal via USB cable;
RS485: The default value is COM1;
TCP/IP: Input the terminal’s IP address. The default IP address is 192.168.0.218.
Click the button 【OK】 to save the information. Can see a saffron yellow terminal
icon (
). Please move the cursor to the terminal icon it displays as follows:
Machine Number: 1
Machine Name: Head office
Serial Number: 500
Communication Method: USB
Connection State: Abnormal
If the connection is failed , you can make the connection with the T&A machine
(such as click the synchronise button ), to connect the T&A machine to the PC . when the
connection is successful ,you will see the terminal icon change to the blue coulor .
4.1.2
Modify Unit
Choose the terminal and then click 【Modify Unit】, the following window pops up:
35
Modify the information and then click the button 【OK】to save the modification. Click
the button 【Cancel】 to cancel the modification.
Notice: If the “No” is already exist in the software, following message box pops up:
Click the button 【OK】 to set the Unit information again.
4.1.3
Delete Unit
Choose the T&A unit and then click the button 【Delete Unit】. Following message
box pops up:
Click the button 【OK】to delete or click the button 【Cancel】to cancel.
4.1.4
Right Key Menu
【Select All】:Select all the terminals.
【Reverse Selection】: Select the terminals which are not selected. Cancel the
terminals which are selected.
4.1.4.1
Set the IP Configuration
Set the IP configuration.
36
Select the check box and then modify the parameters. Click the button 【OK】to
save.
[2009-06-17 15:43:51]1[Head Office]Set the network parameters successfully
4.1.4.2
Terminal Information
Display terminal information as follows:
Click the button 【Retrieve】to retrieve the terminal information. Click the button
【Cancel】to close the window.
If failed to retrieve the terminal information, it prompts:
4.1.4.3
Open the door via software
Open the door via software
If you click the item 【Open the door via software】, you can see the information in
the main interface as follows:
[2009-06-17 16:05:37]1[Head Office] Open the door via software successfully!
And meanwhile you can hear the sound from the relay.
4.1.4.4
Message Management
37
Send the message to the user when he clock in.
Click the item, a window pops up as follows:
There are two kinds of message type: Private message and public message
Private message need the staffer ID. If you do not input the staffer ID, following
message box pops up:
Click【Add Message】to add a new message;
Click【Read message】,you will see the message in the【Message List】;
You can select one message and click【Delete Selected Messages】to delete the
message. One window pops up as follows:
Click 【OK】to confirm deletion. Click【Cancel】to cancel the deletion.
Click【Delete All Messages】if you want to delete all the messages. One window
pops up as follows:
38
Click 【OK】to confirm deletion. Click【Cancel】to cancel the deletion.
If you click 【OK】,it prompts:
Click 【OK】to confirm.
When the staffer identify successfully,it will display the short message ,the interface
is as follows :
The length limit of one message is 27 Chinese words or 54 English letters .If there
are several messages , you can read them by pressing the direction key .
4.1.5
Synchronize Time
Synchronize the Terminal’s time with the computer time. Click the button
【Synchronize time】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Some operation information displays in the main interface as follows:
39
[2009-06-17 16:15:12]Synchronizing time...
[2009-06-17 16:15:13]1[Head Office]Synchronization successful!
4.1.6
Initialize Unit
The device will resume to factory settings. All data will be cleaned up. Attention
should be taken for this operation!
Click the button 【Initialize Unit】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Some operation information displays in the main interface as follows:
[2009-06-17 16:18:10]Initializing...
[2009-06-17 16:18:12]1[Head Office]Initialization successful!
4.1.7
Terminal parameter settings
Click the button 【Terminal Parameter】. The 【Terminal parameter settings】interface
pops up:
Communication password(0-999999): The management password for the terminal.
40
Sleep time(0~250minutes): How long dose the terminal turn to the sleep mode if
there is no one operating the terminal.
Volume(0~5): The volume of the prompt sound in the terminal. The default value is
3.
Date format: There are three kinds date format: yy-mm-dd, mm/dd/yy, dd/mm/yy.
Matching precision: Normal, Good, Exact. The default value is Good.
Record Alarm Threshold Values: If the rest memory space for the record is less than
the threshold value, the machine will alarm.
Time period between repeated checking (0~250minutes): The maximum value is
250 minutes. And the default value is 30s.
Real-time monitor function: Realtime monitor function is only for the TCP\IP
communication method.
Ring function: Enable is function before using the Ring time settings.
Wiegand Mode: Wiegand26, Anviz wiegand.
Fixed wiegand area code(0~254): If you upload one fingerprint to two terminals, the
same fingerprint’s wiegand outputs are different in the different terminals. If the two
terminals’ wiegand area codes are same, the same fingerprint’s wiegand outputs are
same in these two terminals.
Lock Relay time (0~15seconds): The door open delay.
FP access firstly : it means the T&A machine’s response when the user use the
fingerprints identification method first time ,you can set 4 methods: no response;
password identification; card identification; pass directly; the default method is pass
direcrly .
Card access firstly: it means the T&A machine’s response when the user use the
card identification method first time , you can set 5 methods: no response; password
identification; fingerprint indentifcation (1:1); fingerprint + password
identification; pass
directly; the default method is pass direcrly .
PIN access firstly : it means the T&A machine’s response when the user use the
user ID identification method first time , you can set 5 methods: no response; password
identification; fingerprint indentifcation (1:1); fingerprint + password
identification; pass
directly; the default method is pass direcrly .
Click the button 【OK】 to save the settings. Following message box pops up:
41
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
The operation information in the main interface is as follows:
[2009-06-17 16:18:56]Set Advanced Parameter...
[2009-06-17 16:18:58]1[Head Office]Parameter setting Successful!
Click the button 【Display default setting】to see the terminal’s default settings
4.1.8
Ring settings
Set the ring time. Please enable the Ring function in the parameter settings first of
all.
Click the button【Ring settings】.【Set ring time】 window pops up as follows:
Input the ring time and then click the button【+ Add)】to add the ring time to the “Ring
time list”.
You can also click the button 【-Delete】to delete the ring time from the “Ring time
list”. One message box pops up as follows:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Click the button【OK】to save the settings. Following operation information displays
in the main interface:
42
[2009-06-17 16:21:01]Setting ring time...
[2009-06-17 16:21:03]1[Head Office]Set the ring time successfully!
4.1.9
Time zone/Group settings
This function is only for the terminals which have the access control output.
Click the button【Time zone/Group settings】. The 【Set time zone/Group】window
pops up:
【Time zone settings】：
Select the time zone number. And then you will see the timezone settings.
If you want to modify the timezone, you can just set the parameters again and click
the button 【Set】to save.
[2009-06-17 16:22:16]Setting the time zone...
[2009-06-17 16:22:17]1[Head Office]Set the time zone successfully!
【Group settings】：
Select the group number and then you can see which time zones are arranged in
this group.
If you want to modify the group settings , you can just change the timezone number
and then click the button 【Set】to save.
[2009-06-17 16:22:27]Setting the group...
[2009-06-17 16:22:29]1[Head Office]Set the group successfully!
43
4.1.10
Download new record
Click the button【Download new record】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Following information shows on the main interface:
[2009-06-17 16:27:00]1[Head Office]Reading attendance records...
[2009-06-17 16:27:01]1[Head Office]Read the records completed, Records: 10,
Read successfully:10
[2009-06-17 16:27:03]1[Head Office]Clear time attendance records successfully
4.1.11
Download all record
Click the button 【Download all record】. Following message records pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Following information shows on the main interface:
[2009-06-17 16:29:26]1[Head Office]Reading attendance records...
[2009-06-17 16:29:27]1[Head Office]Read the records completed, Records:38,
Read successfully:38
[2009-06-17 16:29:29]1[Head Office]Clear time attendance records successfully
4.1.12
Clear record
Click the button 【Clear record】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
44
Following information shows on the main interface:
[2009-06-17 16:30:07]Clearing time attendance records...
[2009-06-17 16:30:09]1[Head Office]Clear time attendance records successfully
4.1.13
Backup Staffer
Download the staffer information and staffers’ fingerprint templates from the
machine to the computer. You can edit the staffer information in the database
Att2003.mdb. The user information is saved in the table “UserInfo” of the database. And
the fingerprint templates information is saved in the folder “Template “in the installation
directory.
Click the button 【Backup Staffer】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
The operation information displays on the main interface as follows:
[2009-06-17 16:30:34]Backupping staffers...
[2009-06-17 16:30:35]Backup staffer:1[Head Office]
[2009-06-17 16:30:36]1[Head Office]Backup staffer information completed,
Records:5 ,Read successfully:5
[2009-06-17 16:30:36]1[Head Office]Backuping fingerprints...
[2009-06-17 16:30:37]1[Head Office]Backup staffers and fingerprints completed!
Notice: You can stop back upping the staffer by click the button on the right bottom
corner. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
4.1.14
Resume staffers
Upload the staffer information and staffer’s templates from the computer to the
45
terminal.
Click the button【Resume staffers】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Some operation information displays as follows:
[2009-06-17 16:31:48]Get back staffers...
[2009-06-17 16:31:48]Get back staffers:1[Head Office]
[2009-06-17 16:31:53]1[Head Office]Get back staffers completed
Notice: 1. Please make sure that the User ID is existent in the terminal.
[2009-06-17 16:32:48]Get back staffers...
[2009-06-17 16:32:50]Get back staffers:1[Head office]
1[Head office]No such ID existed, recovery failed!
2. You can stop recovering the staffer by click the button 【Stop】 on the right bottom
corner.
4.2
Record Supervision
Get the records from the terminal real-time.
46
4.2.1
Activate real-time
Click the 【Activate real-time】 button, the status bar shows message: ” Reading
attendance records…”. Now the software are beginning to supervise the terminal, and
then collect the records every 5 seconds.
You can review the record information in the 【Real-Time Monitoring Records
Information】 as follows:
When the staffer clock in or out , the Check-in Times or the Check-out times
increases one. And the real time record shows as follows:
47
And the following window which includes the Staffer ID, Name, Department and
Position pops up:
4.2.2
Prohibit real-time
Click the button 【Prohibit real-time】to stop the real-time monitoring. You can see
the begin time and end time of the real-time monitoring in the 【Real-Time Monitoring
Records Information】 as follows:
4.3
Staffers management
Staffer management interface is as following:
4.3.1
Add staffer
Click 【Add staffer】button, open 【Add/modify staffer info 】window which includes
2 pages: Basic info and fingerprint registration as follows:
48
.
【Basic info】：
Input staff info in 【Basic info】. You can also add pictures for staffs
.
Notice: The No. is exclusive as well as the first digit cannot be 0!
There are two ways to add pictures:
1st way: Click 【
】button, choose staffer’s picture stored in PC and open 【Edit
picture】 window as following,
49
Click the button 【view】to choose one photo.
Edit the photo by the 【Cut-down】 function and then click the button 【Save】to save
as follows:
50
2nd way: You can install camera to take pictures and edit then save. Make sure
there is camera equipment installed in your PC.
Click 【
】 button, open 【Pictures shooting】 window as following,
choose camera equipment, and click the button 【take Pic】 to take a photo.
Edit the photo by 【Cut-down】 function and then click the button 【Save】to save.
Click the button 【
】 to delete the staff photo.
【Fingerprint registration】：
Use the external USB fingerprint reader: OA99+ to enroll the fingerprint.
The sentence “Connect to the fingerprint sensor reader successfully!” means that
51
the OA99+ is connected successfully.
Place the fingerprint on the terminal’s fingerprint scanner window and then click the
button 【enroll】 to enroll the fingerprint.
Click the button 【OK】to save or click the button 【Cancel】to cancel.
4.3.2
Modify staffer
Modify staffer operation is to modify the staffer information in the window
【Add/Modify Staffer Info】
52
4.3.3
Delete staffer
Delete the staffer from the database.
Choose staffer from staff info list (you can choose some or all the staffers by using
the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click 【Delete staffer】and
the following window pop-up,
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
4.3.4
Transfer department
Choose the staffers and then click the button【Transfer department】. The window
【Staffer Transfer】 pops up:
Select the department and then click the button 【OK】to confirm or click the button
【Cancel】to cancel.
4.3.5
Set privilege
We can only upload the staffers to the authorized terminal.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click the button【Set
privilege】. The 【Set privilege】 window pops up:
53
Choose the terminal and then click the button【OK】 to save.
You can find the staffer’s authorized terminal in the column 【Unit】as follows:
4.3.6
Copy Privilege
Copy the privilege from staffer A to the staffer B. And then the staffer B’s privilege will
be as same as the staffer A.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click the button【Copy
Privilege】. The 【Copy Function and Privilege】window pops up:
54
Input the one staffer’s ID, and you can click the button 【
】to browse the staffer’s
privilege in the 【Set privilege】as follows:
Then press 【OK】 to come back the interface, and click the button 【OK】 and the
following window pop-up:.
Click the button 【OK】to copy the privilege. After copy completed, the following
window pop-up:.
4.3.7
Download FP
Download the fingerprint from the terminal to the software.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click the button
【Download FP】. Following message box pops up:
55
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
The operation nformation shows on the main interface as follows:
[2009-06-17 17:28:33]Download fingerprint ...
[2009-06-17 17:28:33]Download fingerprint:1[Head Office]
[2009-06-17 17:28:44]1[Head Office]Download fingerprint completely!
4.3.8
Upload staffer & FP
Upload the staffer information and fingerprints to the terminal.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click the button
【Upload Staffer & FP】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
The operation information shows on the main interface as follows:
[2009-06-17 17:29:11]Upload staffers and fingerprints ...
[2009-06-17 17:29:11]Upload staffers and
fingerprints:1[Head Office]
[2009-06-17 17:29:18]1[Head Office]Upload staffer and fingerprint completed
4.3.9
Delete from Unit
Delete the staffers from the terminal via the software.
Choose the staffers from staff info list (you can choose some or all the staffers by
using the button 【Shift】 or 【Ctrl】 on your computer’s keypad). Click the button【Delete
from Unit】. Following message box pops up:
56
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
The operation information shows on the main interface as follows:
[2009-06-17 17:30:47]Delete the staffer from the device...
[2009-06-17 17:30:47]Delete the staffer from the deviece:1[Head Office]
[2009-06-17 17:30:51]1[Head Office]Delete the staffer from the device completely
4.3.10
Staff Checking
Search the staffer information.
Search the staffer information by the Staff ID, Staff Name and Terminal. Click
【Check staff】 button and then the staffer info shows in the list .
4.3.11
Department management
Move the cursor to the department list and then click the right button of your mouse.
The menu pops up as follows:
【Add dept】: Click 【Add dept】. The 【Input Department Name】 window pops up:
Input the department name. Click the button 【OK】to confirm or click the button
【Cancel】to cancel.
【Modify dept】: Choose the department which is going to be modified. Click
【Modify dept】. The 【Input Department Name】 window pops up:
Input the department name. Click the button 【OK】to confirm or click the button
【Cancel】to cancel.
57
【Delete dept】: Choose the department which is going to be deleted. Click the right
button of your mouse and then click the【Delete dept】. Following message box pops up:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
Remark: Right button menu:
4.4
4.4.1
Record management
Record Search
Set the Begin Date and End Date as follows:
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Click the button 【Search record】to search the record.
4.4.2
Export Record
Set the export format, export file and time format.
Export format: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls).
Export field: Choose the fields which are useful for you.
Time format: 4 optional formats
Staffer No. length: set staffer No. length, the default is 6 digits.
Space symbol: space symbol to separate fields
Space symbol length:
space symbol bit
After setting completed, click 【Export record】button, open ‘Save as’ window,
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choose save file directory, input file name as following,
Click 【Save】button. The system prompts as follow:
Click the button 【OK】 to confirm.
Here is an example for the export file.
4.5
System settings
Click the icon
on the top left corner, the menu pops up as follows:
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4.5.1
Basic parameter settings
Click the【Basic Parameter Setting】. The 【Basic Parameter Setting】pops up:
Com port comm.. delay time (1-5) sec.: The default time is 3s.
Network comm.. delay time (1-20) sec.: The default time is 5s.
□ Communication failed, automatically exit current operation: If timeout is larger than
‘Communication delay time’, software will automatically exit.
□ In real-time monitoring, voice prompts ‘Department name’: During real-time
monitor, if staff is access granted, the software will voice prompt staff department and
name.
□ Clear the data after downloading: After downloading records completed, delete the
record downloaded from machine automatically.
Click the button【OK】to confirm or click the button【Cancel】to cancel.
If setting successfully, it prompts:
4.5.2
T&A state Setting
Click the 【T&A state Setting】. The 【T&A state Setting】 window pops up:
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Click the state which is going to be modified. Input the status description.
4.5.3
Timing Downloading Record
Click the 【Timing Downloading Record】. The 【Timing Downloading Record】
window pops up:
Enable this function by choosing the 【Run Timing Download Record】. You can set
5 time point.
Please use the button 【
】 to set a time. And then click the button 【Add】to add
the time to the【Downloading Time】
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
If setting successfully, it prompts:
If you have not set any time, it prompts:
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4.5.4
Management PWD Setting
Click the 【Management PW Setting】. The 【Modify management password】
window pops up:
Old password: default password is empty. If user has modified password, please
input this password which is used to log on system. If it’s wrong, system will prompt,
Click 【OK】and input old password again.
New Pwd: the password user wants to set
Confirm Pwd: input new password again to confirm. if confirm Pwd is different from
new one, system will prompt:
Click【OK】button to input confirm password again.
After modifying completed, click【OK】button to save new password and it prompts:
4.5.5
Database linking setting
Click the 【Database linking setting】. The 【Data Link Properties】 window pops up:
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Click 【
】button beside 【1. Select or enter a database name:】to choose the
linking database directory. And then choose database name, click 【Open】 button to
confirm database linking and exit to 【Data link properties】interface. If database set ID
and password, input ID and password in 【2. Enter information to log on to the database】.
After completed, click 【Test connection】to test the connection correctness of the
database and
system prompts,
Click 【OK】 button and it goes back to 【Data link properties】interface. Click 【OK】
button and system prompts,
4.5.6
Exit system
Click 【Exit system】. It prompts:
Click the button 【OK】to confirm or click the button 【Cancel】to cancel.
4.6
4.6.1
User interface configuration
Interface skin color
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Shift the skin color by press the button
.The style is Windows XP system
style as following,
Black
4.6.2
Silver
Change the software language
Choose the language in the option
4.6.3
.
Set quick access button
Move the cursor to the icon 【Synchronize time】. Click the mouse’s right button. It
prompts:
Click the item “Add to Quick Access Toolbar”. And then you can see the quick
access button on the toolbar as follows:
Move the cursor to the quick access button. And then click the mouse’s right button.
It prompts:
Click the item “Remove from the Quick Access Toolbar”.
.
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Chapter5
Background Management
The main theme of this chapter is how to collect
attendance
records
from
different
terminals
with
management software and generate different reports. The
background software can manage staff information, set
rules of attendance etc.
.
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5
Background management
Management software can collect attendance records from different terminals,
calculate according to shift setting and finally generate different reports. The background
software can manage staff information, set rules of attendance etc.
5.1
Log in System
Double click the icon
on the desktop to start the attendance background
management program. The log-in interface will pop up as follows:
The default administrator‘s name is “Admin” and password is empty. Log in system
and the following interface will be displayed:
The main interface includes three parts:
1. System menu: Include the whole function module& information
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2. Shortcut button: Shortcut button of common function module, array in working
order, easy to work on
3. Status column: Show the current time, logged-in administrator and system
information.
5.2
System
Click【System】 on the main menu, following springs:
5.2.1
Parameters Settings
Click 【Parameters Settings】in system menu. The following window will prompt:
Pic5.1 Parameters Settings
Basic parameters:
Set your company name, the default is “Head office”
Input your company name that will be deemed as the head of departments list.
A working day count as how many minutes is the base for time attendance
calculation which will be the transition standard to calculate the late to work/early to leave
/free overtime items, minute is the good transition standard of hours and working day.
“Late for work as how many minutes” can be set when no clock-in on duty, “early to
leave as how many minutes” when no clock out for off duty. Free overtime work can also
be calculated on the base that how many minutes working after off duty time.
“Shift expand two days” is set under real condition.
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Stat. Rules:
Click page【Stat. Rules】in pic5.1, following shows:
This page describes the stat. rules of items: normal, late, early, business leave,
leave, absence, overtime, free overtime.
Accumulate by times: Only calculate the total times, display the accumulated times
in report.
Round at total: Add up the total time and then round according to corresponding unit.
Round down: Abandon the decimal regardless it is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 1 day.
Round up: Add one unit regardless the decimal is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 2 day.
Round off: If the decimal is equal to or over 0.5, add one unit, or else, abandon it.
Notice: the setting of stat. Rules above will directly affect the statistical result
Please make above setting according to the true status of your company to ensure
the accuracy of reports.
Leave class:
Click page【Leave class】in pic5.1,following shows:
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Add new leave class:
Click【Append】, input the name of leave class and choose color and click 【save】
to finish.
Revise leave class:
Select the name of leave class which one need to be revised, click【Modify】,input
new name of leave class and color, click【Save】to finish.
Delete leave class:
Select the name of leave class which one need to be deleted, click【Delete】,click
【OK】to finish.
Field definition:
Click page【Field definition】 in pic5.1,following shows:
This page add the corresponding value for 【Nation】.【Specialty】.【Position】.
【Education】in menu【Staffer maintenance】.
5.2.2
Administrators
Click【System】-【Administrators】, following window shows:
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Append new administrator:
Click 【Append】—input the name of new administrator within input field.
Of 【Administrators】, select corresponding privileges below and click 【Save】 to
finish adding of new administrator. The default password of new administrator is 888888.
Please log in as the new registered administrator and click menu 【 System 】 -【Administrator’s password set】 to set new password of administrator for system
security.
Note:
1. Before you using the administrator mode, you need to set the privileges for every
administrator with which the administrator can modify the operation items after he log in
the software; there are all the items in the “Items operable” list in above picture, such as
“Staffer maintenance, Shifts settings, Calculating and Report”; we can set different
privileges for different administrators so as to divide and manage the task systematically.
2. After you add a new department, you must modify the privileges of the
“Department operable” for the administrators (select the new department in the
“Department operable” list and save), who will have the privileges to modify the new
department, and then you may do other operations.
Modify administrator:
Select the name of administrator, click【Modify】, input new name of administrator
and corresponding rights in【Administrator】and click【Save】to finish.
Delete administrator:
Select the name of administrator who will be deleted and click【Delete】to finish
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deleting according to the prompt.
5.2.3
Administrator’s Password Set
Click menu【System】--【Administrator’s Password Set】, following springs:
Input the original password in 【Old Pwd】, enter the new password in【New Pwd】,
enter again in【Confirm Pwd】and click【OK】to finish.
5.2.4
Modified Record Log
Click menu【System】--【Modified Record Log】, following springs:
Select department, staffer ID and time range and click【Search】and those records
which match the above condition will be displayed as follows:
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Notice: Modified record log shows all the time attendance record modifications; If
there’s record that has been revised incorrectly before, it can be recovered by selecting
this record and clicking【Restore】
Click【Close】to exit.
5.2.5
Managing Log
Click menu【System】--【Managing Log】, following springs:
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This log records all the operations of every administrator. Select【Administrator】and
the time range then click【Search】to see what operations have been done by this
administrator within the selected time range, which makes it possible that the
multi-administrators can use the software at the same time.
5.2.6
Set Database Link
This system adopts the database interface of Microsoft ADO. The acquiescence
database is Access2000.The defaulted is att2003.mdb under the main setup directory.
You can set up the database linking again according to the actual conditions.
When the following mistake appears, you should link database again:
Click 【Database Linking】in system menu, the following springs.
Input the database name or click the
button to select the correct database file.
Notice: you can click 【Test connection】to test the connection correctness of the
database.
5.2.7
Exit System
Click 【Exit System】in System menu. The following menu springs.
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Click ok to exit management software and return to Windows system.
5.3
HR Management
Click 【HR Management】on the main menu, Following springs:
5.3.1
Department Management
Click 【Department Management】 in the 【HR Management】menu, springs the
following window:
Add a new department
Click 【Append】, input the new department name and click 【Save】to add a sub
department for the chosen department.
Note: when you want to do some other operations to the new department ,you need
to set the privilege of modifying the new department for the administrator in the
【administrator set】first (choose the new department you just added in the “Department
operable”).
Department modification
Choose the department , click 【Modify】 and input the new department name, then
click 【Save】.
Delete the department
Choose the department , click 【Delete】and then click OK to complete.
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Notice: repetition of department name is not allowed; if there are staffers existing in
the deleted department, those staffers will be automatically transferred to department of
head office.
5.3.2
Staffer Maintenance
Click 【Staffer Maintenance】in 【HR Management】 menu, the following window
appears:
Staff's adding:
Choose the department that the staffs belong to, clicks 【Append】, and input staff’s
information, then click 【Save】to complete.
Note: 1. The items of “Calculate attendance”, ”Calculate overtime”, ”Rest on holiday”
below “Attendance Set” is correlated with report, please set it correctly. If the checkbox of
“Calculate Attendance” of this staffer is not checked, there will be no statistical result for
this staffer in the report. If checkbox “Calculate Overtime” is not checked, the statistical
result of overtime of this staffer will be 0, unless he had【Temporary Shifts】which defines
as overtime working; If the checkbox of “Rest On Holiday” is not checked, holidays will
make no effect on the shifts for this staffer; if the checkbox of “Rest On Holiday” is
checked, thus for those holidays, even there are shifts on those days for the staffer, those
shifts will be invalid. And if there are time attendance records of this staffer, those records
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will be deemed as free overtime.
2. Staffer No. is exclusive as well as the first digit cannot be 0!
Staff's modification:
Choose the staff, click 【Modify】 and input the new information, then click 【Save】.
Staff’s deletion:
Choose the staff,
click 【Delete】and then click 【OK】 to complete.
Please be cautious when delete the staff since all this staffer’s time attendance
records, shift arrangement will be deleted at the same time.
Import staffers:
Click【Import】, staffer importation window springs for importing staffers.
Staff’s department shifting:
Choose the staff you want to shift the department, click 【Transfer】 and following
window will pop up:
Select the new department and click 【OK】to complete.
Export Staff:
Right-click on staff list and the following window pops:
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All displayed fields in staff info list can be defined through submenu of “Column”.
Meanwhile, the modification will take effect and be saved.
Click【Show all columns】to display all fields in the list.
Click【Export Data】and following window will prompt:
Please select your target directory of your export, file format (txt or xls) and the file
name. Click 【Save】 to confirm the operation.
Notice: Exported Excel file can be used as backup information and can be imported
again.
5.4
Attendance Management
Click【Attendance】in the main menu, following springs:
5.4.1
Holiday List
Click 【Holiday List】 in 【Attendance】 menu. The following appears.
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Add festivals or holidays
Click 【Append】 then input the festival or holiday name and the rules. Click 【Save】
when ready.
Modification of festivals or holidays
Select the festivals or holidays you want to revise, then click 【Modify】 and input the
new information. Click 【Save】when ready.
Deletion of festivals or holidays
Select the festivals or holidays you want to delete, then click 【Delete】 to perform
Deletion of festivals or holidays.
5.4.2
Timetable and Shift
The relationship between shift and timetables:
Shift setup should be done in two steps: First, setup necessary timetables. Second,
setup shifts. One or more timetables can be included in one shift.
Timetable is the time period between On-duty and Off-duty required in the company
rule. For instance, the company rule requires the working hours be 08:00-12:00 and
13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If such a shift needs to
be setup, these two timetables should be setup first. Here, we use time table “morning” to
indicate “08:00-12:00” and time table “afternoon” to indicate “13:00-17:00”; so two
timetables have been setup. (Please refer to the following chapter for details of how to
add time tables) and then we can add a shift such as “Normal shift” in which “shift cycle”
and “cycle unit” will be setup. Then we should add two timetables - “morning” and
“afternoon” so that a shift setup is completed. Brief introduction is mentioned here for you
to get a general picture of the relationship between timetable and shift. The details of shift
setup will be found in the next two sections.
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Timetable maintenance:
Click 【Timetable and Shift】in 【Attendance】 menu. The following window appears.
Pic5.2 Timetable Maintenance
Add a new timetable
Click【Append】and enter the corresponding information:
【Timetable Name】For instance: Day Shift
【On duty Time】(08:00)
【Off duty Time】(17:00 )
【Begin Clock-in Time】(07:00)
【End Clock-in Time】(13:00)
【Begin Clock-out Time】(16:00)
【End Clock-out Time】( 20:00),
【Late error allowance】(5)
【early error allowance】(5)
【Count as work day】(1)
【Count as work time XXX minutes】(480).
Tick 【Must C-In】and 【Must C-out】,
Finally click【Save】to confirm.
(Please note: Every item should be setup in timetables with no blank left.【Begin
Clock-in Time】and【End Clock-in Time】setup the valid time period for clock-in. Records
out of this time range will be treated as invalid ones. For instance【Begin Clock-in Time】
is 07:00 and【End Clock-in Time】is 13:00. If clock-in record is 07:01 or 12:59, they are
valid records but if clock-in record is 06:59, it is invalid. Besides, 【Begin Clock-in Time】
and 【End Clock-in Time】 can be more than one day (meaning 【End Clock-in Time】
can be before 【Begin Clock-in Time】) but it can’t be longer than 24 hours.
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【Late error allowance】means how many minutes after【On duty】are treated as
“late”,【Early error allowance】means how many minutes before【End Clock-in Time】
are treated as “early”; 【Count as work day】and【Count as work time XXX minutes】
are used in calculating business leave, leave, absence and overtime.
Checking 【Must C-In】and【Must C-out】 or not will affect the result of calculation.
If 【Must C-In】 is checked and the timetable is included of Staff A’s shift, he will be either
considered absence or treated according to 【Not clock in count as late XXX minutes】 in
【Parameter Settings】If he didn’t clock in or ask for leave. Otherwise, even if there is off
duty record for him only, his attendance will be treated as normal.
The timetable Modification
Select the timetable name you want to revise, and click 【Modify】, then input the
new information, click 【Save】when finished.
The timetable Deletion
Select the timetable you want to delete, click 【Delete】, and click 【OK】to make
sure.
(Please note: Begin Clock-in Time and End Clock-in Time makes the valid time
range for Clock in. Clock in out of this time range will be treated as invalid records. It is
the same with Clock-out time. Please setup in accordance with practical situations.)
Example——Add a timetable:
Complete process for adding four timetables:
Day shift 08:00 - 17:00
Morning shift 04:00 - 12:00
Noon shift 12:00 - 20:00
Night shift 20:00 - 04:00
(Other information can be setup according to practical situations. Please refer to
Pic5.2. Please note there should be no blank left.)
Shift Maintenance
Click【Shift Maintenance】in Pic5.2 and the following window pops up:
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Add a shift:
Click【Append】and enter corresponding shit information in 【Shift Name】such as :
normal shift 【Cycle】(1), 【Cycle Unit】(week), and click【Add】,select the timetables
and time range required in this shift in the springing window (see the Pic5.3 below) For
instance, select the timetable – Day shift and select from Monday to Friday and then click
【OK】, back to this window and click 【Save】 to complete. (Please refer to the example
for details.)
Pic5.3 Add a timetable
Delete the timetable: select the timetable you want to delete and click【Delete】.
Clear the timetable: clear all the timetables of the shift.
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Arrange the shift automatically: when a staffer has several shifts during one period,
he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will
be regarded as absence ; if you select the【Arrange the shift automatically】,just finishing
one shift of the period is reared as normal attendance.
Modify a shift:
Select the shift to be modified and click【Modify】, and enter new information in【Shift
Name】etc., click【Save】to complete.
Delete a shift:
Select the shift to be deleted and click 【Delete】.
Example——Three shifts:
Add “Three shifts” Shift (Please note: It is assumed that the shift goes around every
week, cycle every three weeks and staff is on holiday every Saturday and Sunday.)
Step 1:
Click【Append】,enter “Three shifts” in 【Shift Name】,set【Cycle】to “3” and 【Cycle
Unit】to “week”. Please see the picture below:
Step2
Add corresponding working hour timetable in accordance with “Cycle”: first week
(morning shift, from Monday to Friday)
Click【Add】and the following window pops up:
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Select the timetable “Morning shift” to be added and select the time range to apply to
this timetable ”from Monday to Friday of the first week” and click 【Ok】to complete the
setting of the first week.
The second week (afternoon shift, from Monday to Friday)
Click【Add】, make corresponding operation in the springing window(see the result
below):
Click 【ok】to complete the working hour setting for the second week.
The third week (night shift, from Monday to Friday)
Click【Add】, make corresponding operation in the springing window(see the result
below):
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Click 【ok】 to complete the working hour setting for the third week.
After the completion of above steps, please don’t forget to click 【Save】and the
setup of “three shifts” will be done(see the picture below):
5.4.3
Staffer Scheduling
Click 【Staffer Scheduling】 in【attendance】menu. The following window appears:
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Pic5.4 Staff scheduling
Choose the department or several personnel that need to arrange shifts, click
【Arrange】, the following window appears:
Pic5.5
Add a new shift
Add a new shift
Select the corresponding shifts, for instance: The commencement date and deadline
of this shift of “normal class ", click 【Add】 button and then click 【ok】 in Pic5.5 to finish
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the adding of new shifts.
Please note:
If the cycle unit of scheduling is “week” and the amount of cycle is more than 2, the
starting date should setup as “Sunday”.
If the cycle unit of scheduling is “month” and the amount of cycle is more than 2, the
starting date should setup as “1st day of a month”.
Deletion of the shifts
Select the shifts in the shifts form which you want to delete, click Delete button, and
click ok on the pop up dialog box to finish the deletion.
Arrange a Temporary Shift
When one or many staff's working time needs to be changed temporarily, you can
arrange a temporary shift. Click add 【temporary】 the following window appears:
Click 【OK】 and the temporary scheduling can be operated. Then click【Add】 and
the following window will pop up:
Click 【OK】and the timetables will be saved. Click【Save】and the temporary
scheduling will be saved.
【Delete】:Delete the selected timetable;
【Clear】:Delete all the timetables in the current time range;
【Cancel】:Delete the existing temporary scheduling in the selected time range;
5.4.4
Attendance Records
Click 【Attendance Records】in 【Attendance】 menu, the following appears:
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Inquiry of attendance record
Select the department, staff, the beginning and ending time that need to inquire
about, then click search, you can get the corresponding attendance record.
Attendance record report form preview
Click【Report】 when the window displays the attendance inquiry records, you can
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get the report form automatically.
Attendance records exporting
If need to lead out the attendance record, only need to click export, you can lead out
the data inquired. (File format: txt, xls )
Click【Modify Log】and the log-modifying window will be called for reviewing the
modification log of time and attendance records.
5.4.5
Attendance Calculating and Report
Inquiry of report form:
Click【Attendance Calculating and Report】in 【Attendance】menu, the following
window appears:
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Pic5.6
Attendance Calculating and Report
Select the beginning, the ending date and the department and staff that need to be
calculated and then click 【calculate】, the following window appears:
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There are four Tabs of information after search and calculation which can be viewed
respectively:
【 Attendance Exceptions 】 :Display the dealt result of the original attendance
records;
【Shift Exceptions】Display Staff’s attendance result in the scheduled time period;
【Other Exceptions】Display Staff’s leave, out and overtime etc.;
【Calculated Items】Display all Staff’s calculated items such as “normal”, “actual”,
“late”, “early”, “absent”, “overtime” etc.
Please note: When dealing with “Out” calculation, there should be “Out back” and
only “Out” and “Out back” in one shift can be calculated.
Working hours in the report=”Actual” -”Late”-”Early”-”Out”
Exceptions of attendance records dealt with:
Open the attendance exceptions option card to deal with the records:
We will see such mistakes as “state mistake “,” invalid record”, “repeated record”, etc.
are described. (If we will revise to write down, click the right key and springs the following
menu):
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The definition of each option as follows:
【Export Data】:Export the data in the current attendance record list to a file in txt or
xls format;
【Create report for current grid】:Generate report based on the data in the current
attendance record list for preview and print;
【Change state】:Change the selected attendance record to a new state. Manually
deal with the attendance record according to the practical situation;
【Delete selected】: mark the record as manual deleting, deleting when save it;
【Cancel operation for selected】:Cancel revision to this record;
【Deal with and save】:You can save the records that have been treated. If you want
to see the changed records, you can click 【modified record log】 in system menu;
【Filter the record】:If there are too many records, you can filter them, and keep
down the corresponding record you want;
【Columns】:Define the fields displayed. Meanwhile, the modification will take effect
and be saved;
【Show all columns】:Display all fields in【Columns】;
Please note: We can manually modify the record as stated above to assure the
veracity of the report according to the practical situation. If there is disoperation, the
records can be recovered through【Modified Record Log】in【System】.
Right Click in【Shift Exceptions】the following shortcut menu will pop up:
【Other Exceptions】,【Calculated Items】the following shortcut menu will pop up:
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The operation is the same as stated above.
Report:
Click【Report】in pic5.6 and the following menu will pop up:
Pic5.7 Exception menu
【Attendance Report】:Calculate staff’s attendance record;
【Daily Report】:Calculate staff’s daily attendance record;
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【General Report】:Calculate all staff’s attendance items such as “normal”, “actual”,
“late”, “early”, “absent”, “overtime” etc;
【Exceptions Report】:Calculate staff’s “out”, “overtime”, business leave/personal
leave” etc;
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【Create a Report For Current Grid】:Print preview of the current displayed grid. For
example: Attendance Report
Print Report:
Toolbar of report preview is as the following picture:
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Adjust the ratio of preview content;
Open the existing report file;
Find the report file (*.frp) to be opened, select it and click【Open】to see the report.
Save report to file;
Select the directory to save the report to, enter the file name and click【Save】to
complete the backup of the report for future check or copying to another computer for
printing; extension file name is “*.frp”.
Print Report;
Close Preview
Data Export:
In picture 5.6, click【Export】 and the displayed data of grid in the current window will
be exported to a file(*.txt or *.xls). It has the same function as 【Export Data】when right
clicking in each grid.
Exceptions dealt with:
In pic5.6, click【Exception】 and the following menu will pop up:
Click options one by one in the menu and the following modules will pop up
respectively:【Append record】, 【Late/Early Collectively】【
, Business Leave/leave】 and
【Modified Record Log】.If the calculation result is incorrect for some staff, first, please
check whether there is leave or forgetting Clock in or Clock out for this staff. If there is,
please deal with the records through above menu. Please refer to the next chapter for
more details.
5.5
Deal with Exceptions
Click 【Exception】 on the main menu, following springs:
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5.5.1
Away on Business/ Leave
When the staff can't punch in/out because of going out on business or asking for
leave, in order to guarantee the exactness of the final statistics, we should make these
settings through this function. Click 【Away on Business/ Leave】 in 【Exception】 menu,
the following interface springs:
Deal with staff away on business / leave:
Click 【Append】, then select the proper department, staffer ID, beginning time,
ending time, leave type, and click save when ready.
Modification of staff away on business or leave:
Select the appointed staffer whom you want to make this modification to, and click
【Modify】. Then you can modify the relative information, click 【Save】 when ready.
Deletion of staff away on business or leave
Select the appointed staff and the relative information you want to make this deletion,
and click 【Delete】.
5.5.2
Append Record
If a staffer didn’t punch in because of special reason, you can use this function to
append the forgetting attendance record. Click 【Append Record】in【Exception】menu,
the following window Springs:
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Select the relative items and click 【append】 when ready.
5.5.3
Append Record Collectively
When part or all of the staffers in a department did not punch in/out because of some
reasons, please you can use this function to add punching in/out collectively, click
【Exception】--【Append Record Collectively】,following springs:
Select the department, thus the staffers in the department will be listed in the staffer
list, select the staffers whom you want to add records on to, then select punching in or
out and the time, click【Ok】to finish.
5.5.4
Dealing with Collectively Late / Leaving
When collectively coming late / leaving early takes place for some allowable reasons,
you can use this function. Click 【 Dealing with Collectively Late / Leaving 】 in
【Exception】- menu. The following springs:
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Steps as follows;
1. Click “Dealing with Collectively Late/Early”;
2. Select time range for “ignore clock in record”;
3. Select the “modified clock in time”
4. Search staff through department or shift;
5. Select staff;
6. Click【OK】to confirm.
5.6
Data Maintenance
Click 【Data Maintenance】on the main menu, following springs:
5.6.1
Import Staffer List
Click 【Import Staffer List 】 in【Data Maintenance】 menu. Pop up the following
window:
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Click
to select the personnel list file for importing.
Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click
【open】to get back to above window, click 【ok】to start！
The definition of （*.txt） data format as follows:
This format of file only can import the staffer info of “ID, Name, and department”;
The format of data must follow: Staffer ID + Tab + Name + Tab + Department;
The information each staffer takes one line, no blank line between one another.
See following:
The definition of MS Excel（*.xls） data format as follows:
This format of file can import the staffer info includes: ”Staffer No., Name,
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Department, position, Employ Date, Telephone, Address, Sex, Language, Comment”; put
those items on the head line and input the items by order, the order can not be changed.
5.6.2
Import Attendance Record
Click 【Import Attendance Record】 in 【Data Maintenance】 menu, Springs the
following window:
Click
5.6.3
to select the attendance record file for importing, and click【ok】 to start.
Clear Obsolete Data
Click 【Clear Obsolete Data】 in 【Data Maintenance】 menu, springs the following
window:
After your system is used for a long time, you will get a large number of obsolete
data in the database. It ties up the hard disk space and influences your system operation
speed.
At this moment you can use this function to clear these useless data.
Select the ending date for your data clearing. And click 【clear】 to complete this
operation, after the clearance, the system will prompt asking you to compress the
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database as following shows, select 【ok】 to finish. (Note: you can only clear the data of
one month ago)
5.6.4
Compress Database
Click 【Compress Database】in【Data Maintenance】 menu to compress and repair
the database
5.6.5
Backup Database
For ensuring the safety of data and recoverability, we advise you to back up the
database regularly. Click 【Backup Database】in 【Data Maintenance】menu, then select
the route to backup the database. Click【save】when ready.
Back up the database manually: Copy the Att2003.mdb from the installation
directory to the route you want to backup the database, so if the system collapses, you
just copy Att2003.mdb to installation directory over again after re-installation.
5.6.6
Initialize System
Click 【Initialize System】 in 【Data Maintenance】 to initialize the system. (Note:
After the system is initialized, all information will be lost; the system will get back to the
state when just installed. Please make sure that you want to initialize the system. )
5.7
External Program Management
Click 【External】 on the main menu, following springs:
5.7.1
External Program Management
We can append external program into time attendance program for convenient
operation. Click【External】-【External Program Management】, following springs:
Firstly, we can click【Append】to add a new menu. For example, we need “calculator”
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when we are operating, input “Calculator ” into the input field of 【Program name】, and
then input “C:\WINDOWS\system32\cacls.exe” into the input field of Executable file or
browse
to find the calculator program, click【Save】to finish at last. We will see
【Calculator】when you open【External program management】over again:
5.7.2
Connect to Time Attendance Machine
Click【External】【
- Connect to Time Attendance Machine】springs the communication
interface between the software and the machine which can control the current machine
connected with the computer, it can collect the records from the machine, upload and
download staffer info & clear the old data & modify the time on the machine. Find detail
on clause《Time and attendance management & communication》.
.
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Chapter 6
FAQ
Frequently asked questions and answers.
.
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6
FAQ
6.1
My fingerprint has been enrolled but often failed in identification.
Reason
1. The fingerprint was not
captured properly
2. Direct sun light or too bright
light
3. Too dry finger
4. Too wet finger with oil or
cosmetics
5. Low fingerprint quality with
callus or peeling
6. Wrong way in placing fingers
when punching in/out
7. Latent fingerprint on the
surface of sensor
Clean fingers with towel
9. Influence by fingerprint image
change
10. Fingerprint not enrolled yet
Place enrolled finger.
T&A system can't be connected with PC
Reason
1. Communication method not set
correctly
2. Cable not plugged firmly or
cable hardware problem
3. Not able to connect COM
(wrong CON No)
4. Not able to connect Net
(wrong setting)
6.3
Enroll the finger again. Please refer
to illustration of pressing finger.
Avoid direct sun light or other bright
light
Touch the forehead to increase oily
level of the finger.
Enroll other fingers with better
quality
Please refer to illustration of
pressing finger.
Clean sensor surface（adhesive
tapes recommended）
Place the finger evenly on the
sensor with moderate pressure
Enroll fingerprint again. Please refer
to illustration of pressing finger.
8. Not enough finger pressure
6.2
Solution
Solution
Select the correct communication
method
Plug the cable firmly or change
another cable
Please enter the right COM No
Please refer to TCP/IP Set.
Connecting Time Attendance
terminal
No records found though staff have clocked in/out
Reason
Solution
1、1. Unit power break for a long
time (time turn to zero as default)
Please refer to the manual for time
synchronization
1、Please refer to the manual. You
can add the records manually.
2、Please refer to the manual. You
can adjust the fingerprint matching
2.Minority staff fingerprint false
accepted
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precision.
3、Enroll another fingerprint. And
then try again.
6.4
The user can not identify
Reason
6.5
1、In the sleeping mode
Press any key one the keypad
2、The device is communicating
or communication interruption
3、Fingerprint sensor control
board abnormal
1.Disconnect the connection
2.Resolve the wire interruption
1. Restart the machine.
Staffer can’t pass although used the User ID+FP mode
Reason
6.6
Solution
Solution
1、Enter wrong User ID
Enter the correct User ID
2、This user do not have the 1:1
identification privilege
Set the 1:1 identification privilege
The unit beep automatically when no one punches in/out
Reason
1. Direct sun light or too bright
light
2. Latent fingerprint on the
surface of sensor
Solution
Avoid direct sun light or other bright
light
Clean sensor surface（adhesive
tapes recommended）
Notice: If you have any other problems, please kindly email us the log files in zip or
rar (The log files are in the folder “Log” in the installation directory of the software)!
.
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Chapter 7
Appendix
The main theme of this chapter is the additional
information of this T & A including access control cable
connection and way of pressing finger.
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7
Appendix
7.1
Communication and Power Interface
DC/12V
485 Signal Output;
EGND
External Ground；
+12V
TX/485B
GND
RS485 Signal Input;
EGND
WG_D1
WG_D0
N_O
COM
N_C
EGND
TX/485B
Rx/485A
RX/485A
N_C
Dry contact signal connector (normal close)
COM
Dry contact signal public connector
N_O
Dry contact signal connector (normal open)
WG_D0
Wiegand Signal D0
WG_D1
Wiegand Signal D1
EGND
External Ground
GND
Ground
+12V
7.2
TCP/IP
12V Power in
Set communication method
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7.2.1
RS232 communication
Set the “Comm.” as “Com” in the menu【Advanced】-【Comm. Config.】.
And then connect the PC and the machine through RS232 cable.
ON DIP
RS232：
1, 2
ON
3, 4
OFF
1 2 3 4
DC/12V
TCP/IP
And you should also set the communication method as RS232 in the communication
software.
7.2.2
RS485 communication method
Set the “Comm.” as “RS485” in the menu【Advanced】-【Comm. Config.】.
And then connect the PC and the machine through RS485 cable.
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ON DIP
RS485：
1, 2
OFF
3, 4
ON
1 2 3 4
DC/12V
TCP/IP
And you should also set the communication method as RS485 in the communication
software.
Notice: You must input the right Unit S/N.
7.2.3
TCP\IP communication method
Run the T&A program in the OA3000. Enter the background of the OA3000 T&A
system.
And then please set the OA3000’s IP settings in the menu 【Advanced】-【Comm.
Config.】.
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For instance: There is one T&A machine and one PC.
1. Use the static IP address in wired network.
The settings in the OA3000 【Advanced】Æ【Comm. Config.】 is set as follows:：
Comm.
TCP/IP
Real-time monitor
limit
Retrieve IP mode
Network interface
Server IP
Static
RJ45
192.168.0.7 （Notice: The server IP must be as same as the
connected PC’s IP address.）
Device IP
192.168.0.218（Notice: It is the OA3000’s IP address.）
Subnet Mask
255.255.255.0（It is as same as the connected PC）
Gateway
192.168.0.1 （It is as same as the connected PC.）
PC’s IP settings:
IP address
192.168.0.7
Subnet Mask
255.255.255.0
Gateway
192.168.0.1
2. Obtain the IP address automatically in wired network.
The settings in the OA3000 【Advanced】Æ【Comm. Config.】 is set as follows:：
Comm.
TCP/IP
Real-time monitor
limit
Retrieve IP mode
Network interface
Server IP
Automatic
RJ45
192.168.0.7 （Notice: The server IP must be as same as the
connected PC’s IP address.）
IP address
|||||||||||||||||||||
Subnet Mask
|||||||||||||||||||||
Gateway
|||||||||||||||||||||
PC’s IP settings:
IP address
192.168.0.7
Subnet Mask
255.255.255.0
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Gateway
192.168.0.1
When you obtain the IP automatically in wired network, you can not see the Device’s
IP in the OA3000’s T&A program background. You should exit the OA3000 T&A
program and see the auto-assigned IP address in the Windows CE OS. Double click
the icon
on the bottom right corner, following window pops up:
3. Use static IP address in the wireless network
The settings in the OA3000 【Advanced】Æ【Comm. Config.】 is set as follows:：
Comm.
TCP/IP
Real-time monitor
limit
Retrieve IP mode
Static
Network interface
WIFI
Server IP
192.168.0.7 （Notice: The server IP must be as same as the
connected PC’s IP address.）
Device IP
192.168.0.218（Notice: It is the OA3000’s IP address.）
Subnet Mask
255.255.255.0（It is as same as the connected PC）
Gateway
192.168.0.1 （It is as same as the connected PC.）
PC’s IP settings:
IP address
192.168.0.7
Subnet Mask
255.255.255.0
Gateway
192.168.0.1
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4. Obtain the IP address automatically in wireless network
The settings in the OA3000 【Advanced】Æ【Comm. Config.】 is set as follows:
Comm.
TCP/IP
Real-time monitor
limit
Retrieve IP mode
Network interface
Server IP
Automatic
WIFI
192.168.0.7 （Notice: The server IP must be as same as the
connected PC’s IP address.）
IP address
|||||||||||||||||||||
Subnet Mask
|||||||||||||||||||||
Gateway
|||||||||||||||||||||
PC’s IP settings:
IP address
192.168.0.7
Subnet Mask
255.255.255.0
Gateway
192.168.0.1
When you obtain the IP automatically in wired network, you can not see the Device’s
IP in the OA3000’s T&A program background. You should exit the OA3000 T&A program
and see the auto-assigned IP address in the Windows CE OS. Click the icon
on
the bottom right corner, following window pops up:
Click the item “Wireless information” and choose a wireless access point. And then
click the button “Connect” to make connection.
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Notice:
1. If you want to obtain the IP address automatically, the OA3000 must be connected
to a wireless network switch which supports the DHCP.
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