Download Preface - Naztech, Inc

Preface
Honourable customers,
Thanks for choosing products of this company. T50, with world cutting edge
technologies—fingerprint recognition, computer communication, as well as
microelectronics, is considered to be combination of three technologies: electronics,
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity.
Please read this user manual carefully to have an initial understanding of functions and
basic knowledge of installation, debugging, maintenance, application and management
to better use this product.
Utilizing the state-of-the-art biometric tech, this product will bring unprecedented
reliability, convenience and benefits to the top management of enterprise in HR.
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Fingerprint T&A Advantages

Veracity
Record and reflect employees’ attendance conditions equally, correctly and
promptly.
Checking on work attendance by passwords and cards (paper card, magnetic card,
IC card, etc.); It is hard to avoid buddy-punching and cannot reflect the actual
attendance condition. With the help of fingerprint recognition attendance, it is easy to
solve all the problems like buddy punching, card loss or stolen and password forgetting.
Thus, HR dispute is avoided and the justness of time attendance is materialized.

Convenience
It is more convenient to use fingerprint standalone units with no card reader or
attendance cards needed, no worrying about cards loss or damage, no need to do
system maintenance, and saving time and money.
Only placing enrolled finger on the sensor surface, system will check users
automatically and record the correct time and checking status.

Full Function
The system can realize different functions such as attendance remark, calculation
and report printing. The remark can be made for reasons such as business leave,
absence, marriage holiday and etc.; the checking and calculation can be made in
accordance with different time periods, departments, individual or combination due to
various reasons for absence; the report generation and printing function can be realized
perfectly.

Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts, public
holidays, individual leave and overtime are available to meet the complicated needs of
every enterprise.

Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.

Network management
Many units can be connected through network via TCP/IP for easy management in
central software.
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Software operation flowchart
(Important chapter please read carefully)
This software includes: System parameter, department management, employee
maintenance, shift management, employee leave and statistic report etc. Then how to
use this system in a right way? It is far from enough to understand only the function of
each module but to know the connections between them and the system operation
flowchart. Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1、System parameter
2、Department management
3、Employee maintenance
4、Shift management
Set T&A rule statistic rue,company
name and leaving class.
Add、delete and modify departments.
Add、delete and modify
employee.import and transfer employee
Set timetable and shift.
5、Employee schedule
Allocate employee shift or temporary
shift
6、Record collection
Collect records from the device or
import the backup record file
7、Exception management
Forgot clock in/out Collective late/early.
8、Statistic calculate
Track and calculate records report.
Create the T&A report
1．When the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc., leave
class. When the setting is completed, it is usually not needed to be modified unless the
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management rules of this company changes.
2．Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of employee. Department setting should
be completed before employee maintenance.
3． When the software is used for the first time, please make a Text file (*. txt) or MS
Excel file (*.xls) for company employee in accordance with certain format. For the format,
please refer to [import employee list] so that all employee can be import to the system
at one time. Employee can be added, deleted, modified and transferred to new
department during future use.
4． First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5．After the shift setting is completed, it will work until shift is allocated to employee.
Each employee can only have one shift. Please note the starting date of the shift. After
the allocation of the shift, the arranged working date and time can be seen clearly for
each employee.
6．Transaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, employee information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to “Background management” for detailed information.
7．There is always employee away for business, asking for leave and forgetting
clock happening in a company. Once it occurs, please deal with it in time in the software
to ensure the correctness of the statistic report.
8．After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all employee or a
certain employee from a certain department in a certain time period.
In[Attendance Calculating and report], first please select the starting and ending
date of the employee, click “Calculate” and the system will calculate automatically and
check the validity of the records. (There are some invalid records during the use of the
unit. For instance, if one employee presses the finger twice during a very short time
period, one of the records will be regarded as invalid.) If there is any error in the software
calculation, admin can also modify manually to ensure the correctness of the result
Please note: From the above flowchart, we can see that if there is an error in
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calculation report for one employee, the possible reasons are as follows:
Employee shift or temporary shift is incorrect.
Exceptions such as employee away for business/ask for leave/forgetting clock in/out
is incorrect.
Checking and calculation of transaction records is incorrect.
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Contents
1
2
Product Introduction ................................................................................................. 2 1.1
T50 Product introduction .............................................................................. 2 1.2
Technical Parameter ..................................................................................... 3 Operation Guide ...................................................................................................... 5 2.1
Keypad Introduction ...................................................................................... 5 2.2
Default Interface ........................................................................................... 5 2.3
Management Menu....................................................................................... 5 2.3.1
Add User ........................................................................................... 6 2.3.2
Delete User ....................................................................................... 8 2.3.3
Set Date/time .................................................................................... 8 2.3.4
Administration Password Setting ....................................................... 9 2.3.5
Verification....................................................................................... 10 2.3.6 Initialization: Return password to factory defaults .............................. 11 2.3.7
3
4
Reset: Restarts Device ...................................................................... 11 System installation ................................................................................................. 14 3.1
Running environment ................................................................................. 14 3.2
System installation ...................................................................................... 14 3.3
Uninstall the software ................................................................................. 16 Communication ...................................................................................................... 18 4.1
Login the System ........................................................................................ 18 4.2
T&A Machine Management ........................................................................ 19 4.2.1
Add Unit .......................................................................................... 19 4.2.2
Modify Unit ...................................................................................... 20 4.2.3
Delete Unit ...................................................................................... 20 4.2.4
Set Machine No. .............................................................................. 21 4.2.5
Set Net Parameters ......................................................................... 22 4.2.6
Terminal info .................................................................................... 23 4.2.7
Open the door via the software ....................................................... 23 4.2.8
Synchronize Time ............................................................................. 24 4.2.9
Initialize Unit .................................................................................... 24 4.2.10 Terminal parameter ......................................................................... 25 I
4.2.11 Time zone/Group settings ............................................................... 26 4.3
4.4
4.2.12
Download New Records ................................................................ 26 4.2.13
Download All Records ................................................................... 27 4.2.14
Clear Records ............................................................................... 27 4.2.15
Backup Employees........................................................................ 28 4.2.16
Resume Employees ...................................................................... 29 Record supervision ............................................................................................. 29 4.3.1
Activate real-time ..................................................................................... 29 4.3.2
Prohibit real-time ..................................................................................... 30 Employees Management .................................................................................... 31 4.5
4.6
4.7
4.4.1
Add Employee ................................................................................. 31 4.4.2
Modify Employee ............................................................................. 34 4.4.3
Delete Employee ............................................................................. 34 4.4.4
Transfer Department ....................................................................... 35 4.3.5
Set Privilege .................................................................................... 36 4.4.6
Copy Privilege ................................................................................. 37 4.4.7
Download FP ................................................................................... 38 4.4.8
Upload Employee & FP ................................................................... 39 4.4.9
Delete Employee from Unit ............................................................. 40 4.4.10
Check Employee ........................................................................... 41 4.4.11
Department Management .............................................................. 41 Record Management .................................................................................. 43 4.5.1
Search Records .............................................................................. 43 4.5.2
Export Records ............................................................................... 43 System Settings.......................................................................................... 44 4.6.1
Basic parameter setting................................................................... 44 4.6.2
T&A status setting ........................................................................... 45 4.6.3
Timing downloading record ............................................................. 46 4.6.4
Management PW Setting ................................................................ 47 4.6.5
Database linking setting .................................................................. 48 4.6.6
Exit system ...................................................................................... 48 Software Interface Setting .......................................................................... 49 II
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4.7.1
Interface Skin Color ......................................................................... 49 4.7.2
English/Chinese Interface Converting ............................................. 49 4.7.3
Quick Access button setting ............................................................ 49 Background Management ...................................................................................... 52 5.1
Login System .............................................................................................. 52 5.2
System Menu.............................................................................................. 54 5.3
5.4
5.5
5.6
5.2.1
Parameters Setting ......................................................................... 54 5.2.2
Administrators ................................................................................. 59 5.2.3
Administrator’s Password Set ......................................................... 62 5.2.4
Modified Record Log ....................................................................... 63 5.2.5
Managing Log ................................................................................. 64 5.2.6
Set Database Link ........................................................................... 65 5.2.7
Exit System ..................................................................................... 66 HR Management ........................................................................................ 67 5.3.1
Department Management................................................................ 67 5.3.2
Employees Maintenance ................................................................. 70 Attendance ................................................................................................. 74 5.4.1
Holiday List...................................................................................... 74 5.4.2
Timetable and Shift.......................................................................... 75 5.4.3
Employee Scheduling...................................................................... 81 5.4.4
Attendance Records ........................................................................ 83 5.4.5
Attendance Calculating and Report ................................................. 85 Exception .................................................................................................... 92 5.5.1
Away on Business/Leave ................................................................ 92 5.5.2
Append Record ............................................................................... 94 5.5.3
Append Record Collectively ............................................................ 95 5.5.4
Dealing with Collectively Late / Leaving .......................................... 96 Data Maintenance ...................................................................................... 97 5.6.1
Import Employee List ...................................................................... 97 5.6.2
Import Attendance Record............................................................... 98 5.6.3
Clear Obsolete Data ........................................................................ 99 5.6.4
Compress Database...................................................................... 100 III
5.7
6
5.6.5
Backup Database .......................................................................... 101 5.6.6
Initialize System ............................................................................ 102 External Program Management ................................................................ 103 5.7.1
External Program Management .................................................... 103 5.7.2
Connect to Time and Attendance Machine .................................... 104 FQA ..................................................................................................................... 106 6.1
Fingerprint has been enrolled but often gets failure in identification ......... 106 6.2
T&A system can't be connected with PC .................................................. 106 6.3
No records found though employee have clocked in/out .......................... 107 6.4
Clock is working fine but the FP scanner is off, employee can’t clock in/out
............................................................................................................................ 107 7
6.5
We don’t use the ID + fingerprint mode to get verified .............................. 107 6.6
The unit beeps automatically when no one punches in/out. ..................... 107 Appendix .............................................................................................................. 109 7.1
Interface illustration .................................................................................. 109 7.2
Illustration for Pressing Fingerprint ............................................................ 113 IV
Chapter1
Introduction
The main theme of this chapter is the advantage of
this T & A, as well as function introduction.
1
1
Product Introduction
1.1
T50 Product introduction
T50 is a new standalone time attendance and access control system produced by
this company in 2011. With the use of Anviz optical fingerprint sensor and new fingerprint
recognition algorithm, T50 can identify all difficult fingerprints and has solved the
long-lasting problem in fingerprint recognition field.
Function:

World leading brand; Simplicity-led design

Anviz optical fingerprint reader; Scratch-proof, unbreakable and durable; Well
accept all kinds of fingerprints

Stylish blue LCD; Musical buzzer

Work Stand-alone; Standard 1000 fingerprints;

Standard 32000 records

Multiple identification method: fingerprint only, ID + password, ID + fingerprint

Standard RS485, Wiegand26 output, dry contact output, optional TCP/IP
network interface

Optional Anviz SC021 access controller for separate type secure access control
2
Optional waterproof cover for outdoor use; Doorbell button for direct connection

with door bell
Wall mounted. Combined 2-in-1 function for both time attendance and access

control.
1.2
Technical Parameter
Items
Parameter
Size
137MM×65MM×40MM
Material
ABS plastic
Sensor
Optical CMOS
FP capacity
1000
Record capacity
50000
Resolution
500DPI
Scan Area
18*22 MM
Communication
RS-485,TCP/IP，USB
method
Identification
FP, ID+PSW, ID+FP
method
Identification time
≤1s
FRR
0.001%
FAR
0.00001%
Temperature
-10℃--- < 60℃
Working current
< 130mA
Sleeping current
< 20uA
ESD
> 15000V
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Chapter 2
Operation Guide
This chapter is mainly about appearance illustration
and relevant system settings such as how to add and
delete users etc.
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2
Operation Guide
2.1
Keypad Introduction
2.2
Default Interface
Connect device to 12v power. Device will make 4 short beeps and enter default
interface as following,
08-23-11
11:16:32
IN /
2.3
PLACE FINGER
Management Menu
In order to manage data, you need to enter management menu. Firstly press [OK/M]
key to password verification interface,
PW
××××
Input management password (default is 999999). Press [OK/M] key to confirm.
Device will make 4 prompt sounds and enter management menu.
ADD DEL. TIME SET.
5
Press [0/→] key to switch between different options in the interface above.
2.3.1
Add User
In management menu, press [0/→] key to select [ADD] option, and press [OK/M] key
to enter “Add user” interface.
ID
000001
ADD
Input new user ID (max. 6 digit, i.e. 000001). Press [OK/M] to confirm. Then press
st
nd
[0/→] to choose FP 1 or 2 or password to register.
2.3.1.1
FP registration:
Select FP1 (or FP2) and press [OK/M] to confirm and start FP registration.
ID
000001
ADD
FP
1
PLACE
FINGER
Place finger needed to register on scanner window. After a short beep, move finger
away. The LCD interface will show as following,
ID
000001
ADD
FP
1
OK
Place the same finger on scanner window again. After a short beep, move your
finger away. If success, device will sound 4 short beeps. The interface will show “OK” like
this,
ID
000001
ADD
FP
1
OK
6
If registration fails, device will prompt a long beep and interface will show “Fail” like
this,
ID
000001
ADD
FP
1
FAIL
If the fingerprint has been registered, device will sound “di-di-” indicating this
fingerprint repeats and interface will show “FAIL” like this,
ID
000001
ADD
FP
1
FAIL
2.3.1.2 Password registration:
Press [0/→] and switch to PW option,
ID
000001
ADD
PW
Press [OK/M] to confirm and start password registration,
ID
ADD
000001
PW
PW
Input user password through keypad (max. 6 digit). Press [OK/M] to confirm and
device will sound two short beeps which prompts input password again. After inputting
password twice, press [OK/M] to confirm. And device will sound 4 short beeps indicating
success.
7
ID
ADD
PW
000001
××××
PW
OK
2.3.2
Delete User
In management menu, press [0/→] and select [DEL.].
ADD DEL. TIME SET.
Press [OK/M] to enter “Delete user” interface.
ID
000001
DEL.
Input the user ID needed to be deleted (i.e. 000001). Press [OK/M] to confirm.
Device will sound 4 short beeps indicating the user deletion is successful.
ID
000001
DEL.
OK
2.3.3
Set Date/time
Press [0/→] to select [TIME] option
ADD DEL. TIME SET.
Press [OK/M] to enter setting interface.
8
Input the date with number key. Press [OK/M] to confirm. And then set time as
following,
08-23-11
22:16:32
Input the time with number key. Press [OK/M] to confirm. Device will sound 4 short
beeps, indicating set successfully.
08-23-11
11:37:56
OK
2.3.4
Administration Password Setting
Press [0/→] to select [SET.] option:
ADD DEL. TIME SET.
Press [OK/M] to enter admin password setting interface,
PW
Input admin password through keypad (6 digits). Press [OK/M] to confirm and device
will sound two short beeps which prompts input password again. After inputting the same
password twice, press [OK/M] to confirm. And device will sound 4 short beeps indicating
success.
9
PW
OK
××××
If the two passwords are different, the device will sound a long beep, indicating the
password modification fails.
PW
FAIL
2.3.5
××××
Verification
2.3.5.1 Password Verification
In default interface, input user ID through keypad and press [OK/M] to confirm.
08-23-11
000001
ID
PW
IN /
Secondly input user password, press [OK/M] to confirm.
If device sounds 4 short beeps, prompting verification is successful.
08-23-11
ID
000001
PW ××××
IN /
OK
If device sounds a long beep prompting verification fails.
08-23-11
ID
000001
PW ××××
IN /
FAIL
10
2.3.5.2 Fingerprint Verification
In default interface, place registered finger on scanner window. After a short beep,
move the finger away.
If device sounds 4 short beeps, prompting verification is successful.
08-23-11
ID
000001
OK
IN /
If device sounds a long beep prompting verification fails.
08-23-11
IN /
11:37:56
FAIL
2.3.6 Initialization: Return password to factory defaults
To initialize the device and reset the management password back to the default
password (999999) press the ‘Initialization Button’ until heard beeps. The operation will
not delete any user data stored in the device.
2.3.7 Reset: Restarts Device
Press the ‘Reset’ button at the button of the device until LCD go out. Now release
the button the device will restart.
11
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Chapter 3
System installation
This chapter mainly discusses the installation and
un-installation of T&A software as well as the hardware and
operation system requirement.
13
3
System installation
First we should install background management software on the computer. Please
refer to the following steps.
3.1
Running environment
Hardware environment:
PentiumⅡ266 and above; PentiumⅢ500 and above is recommended
128 Memory and above; Minimum 100M hardware space
COM Port
CD-ROM (CD-ROM needed in installation)
VGA support 800*600 resolution and above
Operating system:
Microsoft Windows 2000
Microsoft Windows XP (recommended)
Microsoft Windows Vista
3.2
System installation
Insert the CD to the PC’s CDROM. Following window pops up:
1. Click [Next]
14
2. Select installation path
3. Click [Next] to continue
4. Click [Agree] to continue
15
5. Click [Finish] to finishing installation
Click [Finish] to close the installation program and an icon
will be added to the
desktop. Double click it and the T&A management system will be started. In addition,
[Fingerprint T&A and Access Control System] has been added to [All Programs]. Please
see the picture below:
The shortcut of [Fingerprint T&A and Access Control System] and [Time and
Attendance machine Management] is included in [All Programs].
3.3
Uninstall the software
Click [Uninstall Fingerprint T&A and Access Control System] in the above picture, click
[Next] and the program will be uninstalled automatically.
Please note: All the files and data will be deleted after uninstalling the program so
please make sure before operation.
16
Chapter 4
Communication
The chapter is mainly regaring T50 how to add,
delete and set communication between PC and
terminal.
17
4
Communication
The communication between software and device should be realized firstly through
connecting PC and devices via com or TCP/IP, secondly adding device terminal in software.
Finally start to communicate data.
4.1
Login the System
Click [Start] - [Program] - [Fingerprint T&A and Management System] - [Fingerprint T&A
and Management System] to open the software, the following window will pop up:
If the time attendance software’s login password is not empty, you should enter the
password firstly.
Enter the password and click the key [OK] to login.
Note: If you enter the wrong password 3 times, the software will automatically close.
When you enter a wrong password, a message box pops up as follows:
18
Click the key [OK]. And then try to enter the correct password.
4.2
4.2.1
T&A Machine Management
Add Unit
Click the key [Add Unit]. Following windows pops up:
1. Click [Add Unit]
3. Select communication method
2. Set terminal Information
4. Click [OK]
☺ Remark:
Terminal No.: This number can be set as you like.
Device ID: Check Device ID from the device menu
Device Name: You can set it as you like.
Device Group: This group is used to manage the terminal machine.
T&A Status: There are three options: Actual Status, on duty and off duty. When we set it
as “Actual Status” the attendance records’ status in the software are as same they are in the
device. If you set it as “ON Duty”, all the records’ status which is from this machine will be
“On duty”.
USB: Connect the terminal via USB cable;
LAN: Input the terminal’s IP address. The default IP address is 192.168.0.218.
19
RS485: The default COM value is COM1;
Click the key [OK] to save the information.
There will display an icon for the new added device terminal
. Put the mouse on
icon, which will show the detailed info of the device.
4.2.2
Modify Unit
2. Click [Modify Unit]
1. Select the device
3. Moddify terminal information
4.2.3
4. Click [OK]
Delete Unit
20
2. Click [Delete Unit]
1. Select deletion device
3. Click [OK]
4.2.4
Set Machine No.
Device ID of the unit which is required in software communication
1. Select device and ，Click the right
mouse button
2. Click [Set the machine number]
3.Input [machine number]
21
Tips:It doesn’t allow duplicate Device ID in one LAN.Otherwise,it will cause software
communication error.
4.2.5
Set Net Parameters
1. Select device and, click the right
mouse button
2. Cllick[ Set the IP configuration]
3. Select options which need to modify
4. Click[OK]
5. Click [OK] to confirm
22
4.2.6
Terminal info
1. Select device and, click the right mouse button
2. Click [Terminal information]
3. Check terminal information
4. Get terminal information
4.2.7
Open the door via the software
1. Select device and, click the right mouse button
2. Click [Open the door via software]
[2011-09-20 12:27:18]1[1]Open the door via software successfully!
23
Open the door via the software
4.2.8 Synchronize Time
Synchronize the T50’s time with the computer time. Click the button [Synchronize time].
Following message box pops up:
1. Click [Synchronize Time]
2. Click [OK] to setup
[2011-02-12 16:00:48]Synchronizing Time...
[2011-02-12 16:00:49]1[Head office]Synchronization Successful!
4.2.9
Initialize Unit
The machine system will resume to factory settings. All data will be cleaned up.
Attention should be taken for this operation!
24
1. Click [Initialize Terminal]
2. Click [OK] to initialize
[2011-02-12 16:02:46]Initializing...
[2011-02-12 16:02:49]1[Head office]Initialization Successful!
4.2.10 Terminal parameter
1. Click [Terminal Parameter]
2. Modify terminal parameters
4. Click [OK] to confirm
3. Click [OK] to set
25
[Management Password]: Set Management Password for T50 device
[Sleep Period]: Enter the time period in the sleeping time input box. The time period can
be 0-255. If you set the sleep period as 0, the unit will never sleep.
[Wiegand Mode]: Wiegand26, Encrypted wiegand. Default Wiegand26
[Fixed Wiegand area code (0~254)]: If you upload one fingerprint to two terminals, the
same fingerprint’s wiegand outputs are different in the different terminals. If the two
terminals’ wiegand area codes are same, the same fingerprint’s wiegand outputs are same
in these two terminals.
[Lock delay]: Lock delay means since access granted, the door opens delay time
(range is 0—10s).
[Door sensor alarm delay (0-250)]: When the door does not close within setting time, the
device will alarm.（Range 0-250s） 0 means disable the Door sensor alarm.
4.2.11 Time zone/Group settings
This function is only for the terminals which have the access control output.
1. Click [Time Zone/Group Setup]
2. Select the time zone No.
and modify the begin/end
time--Click [Set]
3. Select the time zone No. and
select the time zone--Click [Set]
4. Click [Exit] to exit
4.2.12
Download New Records
Download the records from the T50 to the computer.
26
1. Click [Download New Records]
2. Click [OK] to download
4.2.13
Download All Records
Download all records from the T50 to the computer.
1. Click [Download All Records]
2. Click [OK] to download
4.2.14
Clear Records
Clear all records from the T50 to the computer.
27
1. Click [Clear Records]
2. Click [OK] to clear
4.2.15
Backup Employees
Download the employee information and employees’ fingerprint templates from the T50
to the computer. You can edit the employee information in the database Att2003.mdb. The
user information is saved in the table “User Info” of the database. And the fingerprint
templates information is saved in the folder “Template “in the installation directory.
28
1. Click [Backup Employee]
2. Click [OK] to backup
4.2.16
Resume Employees
Upload the employee information and employee’s templates from the computer to the
T50.
1. Click [Resume Employee]
2. Click [OK] to resume
[2011-02-12 16:13:31]Restoring Employees
[2011-02-12 16:13:31]Restore Employees:1[Head office]
[2011-02-12 16:13:34]1[Head office]Restore employees successfully
4.3
4.3.1
Record supervision
Activate real-time
29
Real time function enable track the attendance records in unit at any time.
1. Select [Record Supervision]
2. Click [Activate Real-time Monitoring]
3. Attendance records
4.3.2
Prohibit real-time
1. Select [Record Supervision]
2. Click [Activate Real-time Monitoring]
3. Edit employee’s information
30
4.4
Employees Management
Employees management mainly includes these functions: employee management in
database of local PC、employee communication management between PC and unit、
employee info tracking.
4.4.1
Add Employee
1. Select [Employee Management]
2. Click [Add Employee]
4. Add the picture
3. Edit employee’s information
9. Click [Save]
Notice: Employee ID is the only one which can’t be repeated and empty.
[Add picture]:
Two ways: add pictures in local pc or online capture pictures.
1st way: Click [
] button, choose employee’s picture stored in PC and open [Edit
picture] window as following,
31
5. Click [View] to select the picture
7. Click [Cut Down]
8. Click [Save]
6. Select the picture
2nd way: You can install camera to take pictures and edit then save. Make sure there is
camera equipment installed in your PC.
Click the button [
] to delete the employee photo.
[Fingerprint registration]:
Use the external USB fingerprint reader: OA99+ to enroll the fingerprint.
If the sentence shows: “Connect to the fingerprint sensor reader successfully!” means
that the OA99+ is connected successfully.
Place the fingerprint on the terminal’s fingerprint scanner window:
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1. Click [Fingerprint Registration]
3. Click [Enroll]
2. Ensure connection succeeds
Click the button [Enroll] to enroll the fingerprint.
4. Place the finger
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5. Click [Save]
Click the button [OK] to save or click the button [Cancel] to cancel.
4.4.2
Modify Employee
Modify employee is to modify the database employee info in local PC.
1. Select [Employee Management]
3. Click [Modify Employee]
4. Modify employee’s information
2. Select employee record
5. Click [Save]
4.4.3
Delete Employee
Delete employee is to delete database employee info in local PC.
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1. Select [Employee Management]
3. Click [Delete Employee]
2. Select employee record
4. Click [OK] to delete
4.4.4
Transfer Department
When employees are transferred, there is necessary to transfer them between different
departments. Transfer department enable realize this function.
1. Select [Employee Management]
3. Click [Transfer Department]
4. Select the department
2. Select employee record
5. Click [OK] to save
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4.3.5
Set Privilege
We can only upload the employee to the authorized terminal.
1. Select [Employee Management]
3. Click [Set Privilege]
4. Select the terminal
2. Select employee record
5. Click [OK] to save
You can find the employee’s authorized terminal in the column [Unit] as follows:
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4.4.6
Copy Privilege
Copy privilege is to copy employees’ T&A method and access permission.
1. Select [Employee Management]
4. Enter employee ID
3. Click [Copy Privilege]
5. Click [OK]
2. Select employee record
6. Click [OK] to set
7. Click [OK] to confirm
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4.4.7
Download FP
Download FP is to download employees’ FP stored in attendance terminal to PC which
will not download employee info. Please make sure employee info has existed before
downloading FP.
1. Select [Employee Management]
3. Click [Download FP]
2. Select employee record
4. Click [OK] to set
The operation nformation shows on the main interface as follows:
[2009-03-18 16:18:44]Download fingerprint...
[2009-03-18 16:18:44]Download fingerprint:1[Head office]
[2009-03-18 16:18:44]1[Head office]Can not connect to the T&A machine
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4.4.8
Upload Employee & FP
Upload employee & FP is to upload employee info stored in PC to terminal.
1. Select [Employee Management]
3. Click [Upload employee & FP]
2. Select employee record
4. Click [OK] to set
The operation information shows on the main interface as follows:
[2009-03-19 15:10:18]Upload employees and fingerprints...
[2009-03-19 15:10:18]Upload employees and fingerprints: 1[Head office]
[2009-03-19 15:10:19]1[Head office]Upload employee and fingerprint completed
Notice: The function of ‘upload employee & FP’ is the same as ‘resume employee’
which both store employee info to terminal. The difference is upload employee & FP enable
user choose employees who need to be uploaded but ‘resume employee’ is to upload all the
employees stored in database to terminals.
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4.4.9
Delete Employee from Unit
‘Delete employee from unit’ is meaning delete employee info from unit through
software.
1. Select [Employee Management]
3. Click [Delete from Terminal]
2. Select employee records
4. Click [OK] to set
The operation information shows on the main interface as follows:
[2009-03-19 15:11:21]Delete the employee from the device...
[2009-03-19 15:11:21]Delete the employee from the deviece:1[Head office]
[2009-03-19 15:11:22]1[Head office]Delete the employee from the device
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4.4.10
Check Employee
Input the info of the employee like ID, name, unit location which are no necessary to fill
up.
1. Select [Employee Management]
2. Setting query condition—[Check Employee]
The employee records
4.4.11
Department Management
Add Department:
1. Select [Employee Management]
3. Enter the new department name
2. Select [Head office]
and right click mouse-Click [Add Dept]
4. Click [OK] to save
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Modify Department:
1. Select [Employee Management]
3. Modify the department name
2. Select the department
name and right click
mouse--Click [Modify Dept]
Delete Department:
2. Select the department name
which need modified and click
right mouse button select
[Delete Department]
4. Click [OK] to save
1. Select [Employee Management]
3. Click [OK]
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4.5
Record Management
4.5.1
Search Records
Search record is to search the downloaded attendance records in the time range.
1. Select [Record Management]
2. Set the record date
3. Click [Search Record]
The T&A records
4.5.2
Export Records
Export record is to back up the data stored in the database of PC to other space, so
that if the current database is abnormal, it can be used to resume data.
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1. Select [Record Management]
4. Set the export format
2. Set the record date
5. Click [Export Record]
3. Click [Search Record]
The T&A records
7. Click [OK] to confirm
6. Enter the file name and click [Save]
[Export Format]: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls).
[Export Field]: Choose the fields which are useful for you.
[Time Format]: 4 optional formats
[Employee ID Length]: Set employee No. length, the default is 6 digits.
[Space Symbol]: Space symbol to separate fields.
[Space Symbol Length]: Space symbol bit.
4.6
4.6.1
System Settings
Basic parameter setting
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1. Click [Basic Parameter Setup]
3. Click [OK]
2. Set Parameters
4. Click [OK] to confirm
Com port Communication delay time (1-5) sec.: The default time is 3s.
Network Communication delay time (1-20) sec.: The default time is 5s.
□ Communication failed, automatically exit current operation: If timeout is larger than
‘Communication delay time’, software will automatically exit.
□ In real-time monitoring, voice prompts ‘Department name’: During real-time monitor,
if employee is access granted, the software will voice prompt employee department and
name.
Click the button [OK] to confirm or click the button [Cancel] to cancel.
4.6.2
T&A status setting
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1. Click [T&A Status Setup]
2. Modify the status, and
Enter key with save
[Upload to the selected terminal]: Upload the T&A statusto the selected terminal.
4.6.3
Timing downloading record
1. Click [Downloading
Record Periodically]
3. Setup the time and
click [Add]
2. Selected [Run Timing
Download Record]
4. Click [OK] to save
5. Click [OK] to confirm
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4.6.4
Management PW Setting
1. Click [Management
PW Setup]
2. Input foregone PW
3. Input New PW
4. Click [OK] to save
5. Click [OK] to confirm
Old password: default password is empty. If user has modified password, please input
this password which is used to log on system. If it’s wrong, system will prompt,
Click [OK] and input old password again.
New Pwd: the password user wants to set
Confirm Pwd: input new password again to confirm. If confirm Pwd is different from new
one, system will prompt:
Click [OK] button to input confirm password again.
After modifying completed, click [OK] button to save new password and system will
prompt:
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Click [Cancel] button to exit.
4.6.5
Database linking setting
2. Set the database name
1. Click [Database Linking Setup]
3. Input the user name and password
4. Click [Test Connection]
5. Click [OK] to confirm
6. Click [OK] to exit
4.6.6
Exit system
Click [Exit system] item, pop-up confirm info,
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1. Click [Exit System]
2. Click [OK] to exit
4.7
4.7.1
Software Interface Setting
Interface Skin Color
Choose [
4.7.2
] button in title menu which enable change software interface color.
English/Chinese Interface Converting
Choose [
] button in title menu which enable convert between English and
Chinese interface.
4.7.3
Quick Access button setting
Add more functions to the titled language toolbar in order to quick access. I.e.:
[Synchronize time].
Click right button on [Synchronize time], pop-up the following window,
Click [Add to quick access toolbar] and it will display in titled language toolbar.
When you need to delete the quick access button, click on the button, pop-up the menu.
49
Click it and the quick access button will disappear.
50
Chapter 5
Background Management
The main theme of this chapter is how to collect
attendance records from different terminals with
management software and generate different reports. The
background software can manage staff information, set
rules of attendance etc.
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5
Background Management
Management software can collect attendance records from different terminals,
calculate according to shift setting and finally generate different reports.
5.1
Login System
Double click the icon [
] on the desktop to start the attendance background
management program. The log-in interface will pop up as follows:
1. Input admin and password
2. Click [OK] to login system
System menu
Shortcut button
Status column
The main interface includes three parts:
1. System menu: Include the whole function module & information
2. Shortcut button: Shortcut button of common function module, array in working
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order, easy to work on
3. Status column: Show the current time, logged-in administrator and so on.
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5.2
System Menu
5.2.1
Parameters Setting
Basic Parameters:
1. Click [System]—[Parameters Settings]
2. Input your company name that will be
deemed as the head of departments list.
3. Set the Common Rule
4. Click [OK] to save
Unit name will be deemed as the head of departments list.
[A working day count as X minutes] means A valid workday is the time range from
time period 1 (On duty) to time period 2 (Off duty), and the default value for a valid
workday is 480 minutes (8 hours). Please note the calculation is by minute.
[Not clock in count as late X minutes]: If the check box “minutes calculated as
coming late if no clock in” is selected, calculation for “no clock in” will be regarded as
coming late minutes. If the check box is not selected, calculation for “no clock in” will be
regarded as absent from work.
[Not clock out count as earlier X minutes]: If the check box “minutes calculated as
leaving early if no clock out” is selected, calculation for “no clock out” will be regarded
as leaving early minutes. If the check box is not selected, calculation for “no clock out”
will be regarded as absent from work.
[On duty X minutes earlier clock-in count as overtime]: Calculation is by minute.
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This option will be effective before valid work time set. For example: If it is set be 60
minutes and on duty time is set be 09:00, then clock in records after 08:00 will be
regarded as overtime work. If the clock in time is 07:40, then overtime work will be
calculated as 80 minutes.
[Off duty X minutes later clock-out count as overtime]: Calculation is by minute.
This option will be effective after valid work time set. For example: If it is set be 60
minutes and off duty time is set be 17:00, then clock out records after 18:00 will be
regarded as overtime work. If the clock out time is 18:20, then overtime work will be
calculated as 80 minutes.
[Deduct the ‘On duty X minutes earlier’]: Calculation is by minute. This option will be
effective after valid work time set. For example: On duty time is set be 09:00, also set
[clock-in time earlier than on-duty time is counted as overtime] be 30 minutes.
Then if one employee clock-in time is 08:00, if also choose [deduct the clock-in 'x
minutes earlier'], then the actual overtime is 30 minutes; if not choose, then the actual
overtime is 60 minutes.
[Deduct the ‘Off duty X minutes later’]: Calculation is by minute. This option will be
effective after valid work time set. For example: Off duty time is set be 17:00, also set
[clock-out time later than off-duty time is counted as overtime] be 30 minutes.
Then if one employee clock-out time is 18:00, if also choose [deduct the clock-out
'x minutes later'], then the actual overtime is 30 minutes; if not choose, then the actual
overtime is 60 minutes.
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Stat. Rules: This page describes the stat. rules of items: normal, late, early,
business leave, leave, absence, overtime, free overtime.
1. Click [System]—[Parameters Settings]
2. Select [Stat. Rules]
4. Set [Stat. Rules]
3. Select the stat. items
5. Click [OK]
Accumulate by times: Only calculate the total times, display the accumulated times
in report.
Round at total: Add up the total time and then round according to corresponding
unit.
Round down: Abandon the decimal regardless it is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 1 day.
Round up: Add one unit regardless the decimal is. For example, if the minimum
calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of
calculation is 2 day.
Round off: If the decimal is equal to or over 0.5, add one unit, or else, abandon it.
Notice: the setting of stat. Rules above will directly affect the statistical result
Please make above setting according to the true status of your company to ensure
the accuracy of reports.
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Leave Class: Click page [Leave Class] in pic2.1, following shows:
1. Click [System]—[Parameters Settings]
2. Select [Leave Class]
4. Set the leave class
3. Click [Append]
5. Click [Save] to save
Modify leave class:
Select the name of leave class which one need to be revised, click [Modify], input
new name of leave class and color, and click [save] to finish.
Delete leave class:
Select the name of leave class which one need to be deleted, click [Delete], and
click [OK] to finish.
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Field definition:
1. Click [System]—[Parameters Settings]
3. Click [Field definition]
2. Select field name
4. Input new field value
5. Click [Append] to add the value
6. Click [OK] to confirm
This page add the corresponding value for [Nation], [Specialty], [Position]
[Education] in menu [Employee maintenance].
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5.2.2
Administrators
1. Click [System]—[Administrators]
5. Click [Save] to save
3. Input new administrator name
2. Click [Append]
4. Set the administrator’s corresponding privileges
The default password of new administrator is ‘888888’. Please login as the new
registered administrator and click menu [System] -- [Administrator’s password set] to
set new password of administrator for system security.
Note:
1. Before you using the administrator mode, you need to set the privileges for every
administrator with which the administrator can modify the operation items after he log in
the software; there are all the items in the “Items operable” list in above picture, such as
“Employee maintenance, Shifts settings, Calculating and Report”; we can set different
privileges for different administrators so as to divide and manage the task systematically.
2. After you add a new department, you must modify the privileges of the [Dept
operable] for the administrators (Select the new department in the [Dept operable] list
and save), who will have the privileges to modify the new department, and then you may
do other operations.
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Modify Administrator:
1. Click [System]—[Administrators]
4. Click [Save] to save
2. Click [Modify]
3. Modify the administrator’s privileges
Delete Administrator:
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1. Click [System]—[Administrators]
2. Click [Modify]
3. Click [OK] to confirm
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5.2.3
Administrator’s Password Set
1. Click [System]—[Administrator’s Password Set]
2. Input the original password
3. Input the new password
4. Click [OK] to save
5. Click [OK] to confirm
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5.2.4
Modified Record Log
1. Click [System]—[Modified Record Log]
3. Click [Search] to query
2. Set the employee information
and time rang
Notice: Modified record log shows all the time attendance record modifications; If
there’s record that has been revised incorrectly before, it can be recovered by selecting
this record and clicking [Restore].
Click [Close] to exit.
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5.2.5
Managing Log
1. Click [System]—[Managing Log]
2. Select administrator,
and set the time range
3. Click [Search] to query
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5.2.6
Set Database Link
This system adopts the database interface of Microsoft ADO. The acquiescence
database is Access2000.The defaulted is att2003.mdb under the main setup directory.
You can set up the database linking again according to the actual conditions.
When the following mistake appears,
You should link database again:
1. Click [System]—[Database Linking]
2. Set the database name
3. Input the user name and password
4. Click [Test Connection]
5. Click [OK] to confirm
6. Click [OK] to exit
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5.2.7
Exit System
Click [Exit System] in System menu. The following menu springs:
1. Click [System]—[Exit System]
2. Click [OK] to exit the system
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5.3
5.3.1
HR Management
Department Management
1. Click [HR Management]
—[Department Management]
5. Click [Save] to save.
2. Click [Append]
3. Select level department
4. Input new department name
Note: when you want to do some other operations to the new department, you need
to set the privilege of modifying the new department for the administrator in the
[Administrator] first (choose the new department you just added in the “Department
List”).
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Modify Department:
1. Click [HR Management]
—[Department Management]
5. Click [Save] to save.
3 Click [Modify]
2. Select level department
4. Modify the department name
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Delete Department:
1. Click [HR Management]
—[Department Management]
3. Click [Delete]
2. Select department
4. Click [OK] to delete
Notice: Repetition of department name is not allowed;
If there are employees existing in the deleted department, those employees will be
automatically transferred to department of head office.
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5.3.2
Employees Maintenance
1. Click [HR Management]
Add New employee:
—[Employees Management]
9. Click [Save]
3. Click [Append]
2. Select department
4. Input the employee’s information
Enroll Fingerprints: Connected the fingerprint sensor OA99+:
5. Click [Enroll Fingers]
6. Select the finger
7. Click [Enroll]
8. Click [OK]
Note: 1. The items of “Calculate Attendance”, “Calculate Overtime”, “Rest On
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Holiday” below “Attendance Set” is correlated with report, please set it correctly. If the
checkbox of “Calculate Attendance” of this employee is not checked, there will be no
statistical result for this employee in the report. If checkbox “Calculate Overtime” is not
checked, the statistical result of overtime of this employee will be 0, unless he had
[Temporary Shifts] which defines as overtime working; If the checkbox of “Rest On
Holiday” is not checked, holidays will make no effect on the shifts for this employee; if
the checkbox of “Rest On Holiday” is checked, thus for those holidays, even there are
shifts on those days for the employee, those shifts will be invalid. And if there are time
attendance records of this employee, those records will be deemed as free overtime.
2. Employee No. is exclusive as well as the first digit cannot be 0!
Employee's Modification:
Choose the employee, click [Modify] and input the new information, then click
[Save].
Employee’s Deletion:
Choose the employee; click [Delete] and then click [OK] to complete.
Please be cautious when delete the employee since all this employee’s time
attendance records, shift arrangement will be deleted at the same time.
Import Employees:
Click [Import], employee importation window springs for importing employees.
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Employee’s Department shifting:
1. Click [HR Management]
—[Employees Management]
3. Click [Transfer]
2. Select employee records
4. Select the new department
---OK
Export Employee:
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1. Click [HR Management]
—[Employees Management]
3. Click [Export Data]
2. Select the employee records,
right-click on employee list
4. Select your target directory of
your export, input the file name
---Save
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5.4
5.4.1
Attendance
Holiday List
1. Click [Attendance]
—[Holiday List]
2. Click [Append]
3. Input the festival or holiday
name and the rules---Save
Modification of festivals or holidays:
Select the festivals or holidays you want to revise, then click [Modify] and input the
new information. Click [Save] when ready.
Deletion of festivals or holidays:
Select the festivals or holidays you want to delete, and then click [Delete] to
perform Deletion of festivals or holidays.
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5.4.2
Timetable and Shift
The relationship between shift and timetables:
Shift setup should be done in two steps: First, setup necessary timetables. Second,
setup shifts. One or more timetables can be included in one shift.
Timetable is the time period between On-duty and Off-duty required in the
company rule. For instance, the company rule requires the working hours be
08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If
such a shift needs to be setup, these two timetables should be setup first. Here, we use
time table “morning” to indicate “08:00-12:00” and time table “afternoon” to indicate
“13:00-17:00”; so two timetables have been setup. (Please refer to the following
chapter for details of how to add time tables) and then we can add a shift such as
“Normal shift” in which “shift cycle” and “cycle unit” will be setup. Then we should add
two timetables - “morning” and “afternoon” so that a shift setup is completed. Brief
introduction is mentioned here for you to get a general picture of the relationship
between timetable and shift. The details of shift setup will be found in the next two
sections.
[Timetable Maintenance]:
1. Click [Attendance] —
[Timetable and Shift]
2. Click [Append]
3. Setting the timetable
information---Save
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Note: Every item should be setup in timetables with no blank left.
[Begin Clock-in Time] and [End Clock-in Time] setup the valid time period for
clock-in. Records out of this time range will be treated as invalid ones. For instance
[Begin Clock-in Time] is 07:00 and [End Clock-in Time] is 13:00. If clock-in record is
07:01 or 12:59, they are valid records but if clock-in record is 06:59, it is invalid.
Besides, [Begin Clock-in Time] and [End Clock-in Time] can be more than one day
(meaning [End Clock-in Time] can be before [Begin Clock-in Time]) but it can’t be
longer than 24 hours.
[Late error allowance] means how many minutes after [On duty] are treated as
“late”, [Early error allowance] means how many minutes before [End Clock-in Time] are
treated as “early”; [Count as work day] and [Count as work time XXX minutes] are used
in calculating business leave, leave, absence and overtime.
Checking [Must C-In] and [Must C-out] or not will affect the result of calculation. If
[Must C-In] is checked and the timetable is included of Employee A’s shift, he will be
either considered absence or treated according to [Not clock in count as late XXX
minutes] in [Parameter Settings] If he didn’t clock in or ask for leave. Otherwise, even if
there is off duty record for him only, his attendance will be treated as normal.
[Timetable Modification]:
Select the timetable name you want to revise, and click [Modify], then input the
new information, clicks [Save] when finished.
[Timetable Deletion]:
Select the timetable you want to delete, click [Delete], and click [OK] to make sure.
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[Shift Maintenance]:
1. Click [Attendance] —
[Timetable and Shift]
2. Select [Shift Maintenance]
7. Click [Save]
3. Click [Append]
4. Enter shift information
5. Click [Add]
6. Select the timetable and select the
date from Monday to Friday---[OK]
[Delete]: Select the timetable you want to delete and click [Delete].
[Clear]: Clear all the timetables of the shift.
[Auto Class]: Arrange the shift automatically. When an employee has several shifts
during one period, he need to finish all the shifts if it is not arranged the shifts
automatically otherwise he will be regarded as absence; if you select the [Auto Class],
just finishing one shift of the period is reared as normal attendance.
Modify a shift: Select the shift to be modified and click [Modify], and enter new
information in [Shift Name] etc., click [Save] to complete.
Delete a shift: Select the shift to be deleted and click [Delete].
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Example:
Add Timetable:
Complete process for adding four timetables:
Day shift 08:00 - 17:00
Morning shift 04:00 - 12:00
Noon shift 12:00 - 20:00
Night shift 20:00 - 04:00
Other information can be setup according to practical situations. Please note there
should be no blank left.
Three Shifts:
Add “Three shifts” (Please note: It is assumed that the shift goes around every
week, cycle every three weeks and employee is on holiday every Saturday and
Sunday.)
Step 1: Click [Append], enter “Three shifts” in [Shift Name], set [Cycle] to “3” and
[Cycle Unit] to “Week”. Please see the picture below:
Step 2: Add corresponding working hour timetable in accordance with “Cycle”:
First week (morning shift, from Monday to Friday):
Click [Add] and the following window pops up:
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Select the timetable “Morning shift” to be added and select the time range to apply
to this timetable “from Monday to Friday of the first week” and click [OK] to complete the
setting of the first week.
Second week (afternoon shift, from Monday to Friday):
Click [Add], make corresponding operation in the springing window (see the result
below):
Click [OK] to complete the working hour setting for the second week.
Third week (night shift, from Monday to Friday):
Click [Add], make corresponding operation in the springing window (see the result
below):
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Step 3: Click [OK] to complete the working hour setting for the third week.
Step 4: After the completion of above steps, please don’t forget to click [Save] and
the setup of “three shifts” will be done (see the picture below):
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5.4.3
Employee Scheduling
1. Click [Attendance] —
[Employee Scheduling]
3. Click [Arrange]
2. Select the department or several
personnel that need to arrange shifts
4. Select the corresponding shifts
5. Set beginning and ending time
6. Click [Add]
7. Click [OK]
Please note:
If the cycle unit of scheduling is “week” and the amount of cycle is more than 2, the
starting date should setup as “Sunday”.
If the cycle unit of scheduling is “month” and the amount of cycle is more than 2,
the starting date should setup as “1st day of a month”.
Deletion of the shifts:
Select the shifts in the shifts form which you want to delete, click Delete button,
and click ok on the pop up dialog box to finish the deletion.
Arrange a Temporary Shift:
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When one or many employee's working time needs to be changed temporarily, you
can arrange a temporary shift.
1. Choose the department or several
personnel that need to arrange shifts
3. Click [Add Temporary]
5. Click [Add]
2. Setting time range
for temporary
8. Click [Save]
4. Click [OK]
6. Select the timetable and dates
7. Click [OK] to save
[Delete]: Delete the selected timetable;
[Clear]: Delete all the timetables in the current time range;
[Cancel]: Delete the existing temporary scheduling in the selected time range;
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5.4.4
Attendance Records
1. Click [Attendance] —
[Attendance Record]
3. Click [Search]
2. Select the department, Employee, the beginning
and ending time that need to inquire about
Click [Attendance Records] in [Attendance] menu, the following appears:
4. Click [Report] when the window displays the attendance
inquiry records, we can get the report form automatically.
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Attendance record report:
Attendance records exporting:
If need to lead out the attendance record, only need to click export, you can lead
out the data inquired. (File format: *.txt, *.xls)
Click [Modify Log] and the log-modifying window will be called for reviewing the
modification log of time and attendance records.
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5.4.5
Attendance Calculating and Report
1. Click [Attendance]--[Attendance
Calculating and Report]
2. Select the beginning, the ending date and the
department and staff that needs to be calculated
3. Click [Calculate]
There are four Tabs of information after search and calculation which can be
viewed respectively:
[Attendance Exceptions]: Display the dealt result of the original attendance
records;
[Shift Exceptions]: Display employee’s attendance result in the scheduled time
period;
[Other Exceptions]: Display employee’s leave, out and overtime etc.;
[Calculated Items]: Display all employees’ calculated items such as “normal”,
“actual”, “late”, “early”, “absent”, “overtime” etc..
Please note: When dealing with “Out” calculation, there should be “Out back” and
only “Out” and “Out back” in one shift can be calculated.
Working hours in the report=”Actual” -”Late”-”Early”-”Out”
Exceptions of attendance records dealt with:
Open the attendance exceptions option card to deal with the records:
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We will see such mistakes as “state mistake”, “invalid record”, “repeated record”,
etc. are described. (If we will revise to write down, click the right key and springs the
following menu):
The definition of each option as follows:
[Export Data]: Export the data in the current attendance record list to a file in txt or
xls format;
[Create report for current grid]: Generate report based on the data in the current
attendance record list for preview and print;
[Change state]: Change the selected attendance record to a new state. Manually
deal with the attendance record according to the practical situation;
[Delete selected]: Mark the record as manual deleting, deleting when save it;
[Cancel operation for selected]: Cancel revision to this record;
[Deal with and save]: You can save the records that have been treated. If you want
to see the changed records, you can click [modified record log] in system menu;
[Filter the record]: If there are too many records, you can filter them, and keep
down the corresponding record you want;
[Columns]: Define the fields displayed. Meanwhile, the modification will take effect
and be saved;
[Show all columns]: Display all fields in [Columns];
Please note: We can manually modify the record as stated above to assure the
veracity of the report according to the practical situation. If there is disoperation, the
records can be recovered through [Modified Record Log] in [System].
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Report:
Click [Report] and the following menu will pop up:
1. Click [Attendance]--[Attendance
Calculating and Report]
3. Click [Calculate]
4. Click [Report]
2. Select the beginning, the ending date and the
department and staff that needs to be calculated
[Attendance Report]: Calculate employee’s attendance record;
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[Daily Report]: Calculate employee’s daily attendance record;
[General Report]: Calculate all employee’s attendance items such as “normal”,
“actual”, “late”, “early”, “absent”, “overtime” etc;
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[Exceptions Report]: Calculate employee’s “out”, “overtime”, business leave/
personal leave” etc;
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[Create a Report for Current Grid]: Print preview of the current displayed grid. For
example: Attendance Report
Data Export: Click [Export] and the displayed data of grid in the current window will
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be exported to a file (*.txt or *.xls). It has the same function as [Export Data] when right
clicking in each grid.
Exceptions dealt with:
Click [Exception] and the following menu will pop up:
Click options one by one in the menu and the following modules will pop up
respectively: [Append record], [Late/Early Collectively], [Business Leave/leave] and
[Modified Record Log]. If the calculation result is incorrect for some employee, first,
please check whether there is leave or forgetting Clock in or Clock out for this
employee. If there is, please deal with the records through above menu. Please refer to
the next chapter for more details.
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5.5
5.5.1
Exception
Away on Business/Leave
When the employee can't punch in/out because of going out on business or asking
for leave, in order to guarantee the exactness of the final statistics, we should make
these settings through this function.
1. Click [Exception]-- [Away
On Business/Leave]
4. Click [Save]
2. Click [Append]
3. Select the department, employee No.,
beginning/ending time and leave type
[Modify]: Select the appointed employee whom you want to make this modification
to, and click [Modify]. Then you can modify the relative information; Click [Save] when
ready.
[Delete]: Select the appointed employee and the relative information you want to
make this deletion, and click [Delete].
[Search]: Setting the conditions, then click [Search] to query records.
[Report]: This function will put out record of query generate reports.
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5.5.2
Append Record
If an employee didn’t punch in because of special reason, you can use this
function to append the forgetting attendance record.
1. Click [Exception]-- [Append
Record]
2. Select the relative items
3. Click [Append]
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5.5.3
Append Record Collectively
When part or all of the employees in a department did not punch in/out because of
some reasons, please you can use this function to add punching in/out collectively.
1. Click [Exception]-- [Append
Record Collectively]
3. Select the employees
2. Select the department
6. Click [OK] to confirm
5. Click [OK]
4. Select punching in
or out and the time
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5.5.4
Dealing with Collectively Late / Leaving
When collectively coming late/leaving early takes place for some allowable
reasons, you can use this function.
1. Click [Exception]-- [Dealing
With Collectively Late/Early]
2. Setting the treatment
conditions
3. Select employee
4. Click [OK]
5. Click [OK] to confirm
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5.6
Data Maintenance
5.6.1
Import Employee List
1. Click [Data Maintenance]-[Import Employee List]
2. Click […] to select the file
4. Click [OK]
3. Select the employee
list file—[Open]
This format of file only can import the employee info of “Employee No., Name and
department”;
The format of data must follow: Employee ID + Tab + Name + Tab + Department;
The information each employee takes one line, no blank line between one another.
This format of file can import the employee info includes: “Employee No., Name,
Department, position, Employ Date, Telephone, Address, Gender, Language,
Comment”; put those items on the head line and input the items by order, the order can
not be changed.
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5.6.2
Import Attendance Record
1. Click [Data Maintenance]-[Import Attendance Record]
2. Click […] to select the file
4. Click [OK]
3. Select the attendance
record file—[Open]
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5.6.3
Clear Obsolete Data
After your system is used for a long time, you will get a large number of obsolete
data in the database. It ties up the hard disk space and influences your system
operation speed. At this moment you can use this function to clear these useless data.
1. Click [Data Maintenance]-[Clear Obsolete Data]
2. Select the ending date
for your data clearing
3. Click [clear] to clear the data
Note: You can only clear the data of one month ago.
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5.6.4
Compress Database
1. Click [Data Maintenance]-[Compress Database]
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5.6.5
Backup Database
1. Click [Data Maintenance]-[Backup Database]
2. Select the route and enter
the file name--[Save]
Back up the database manually: Copy the Att2003.mdb from the installation
directory to the route you want to backup the database, so if the system collapses, you
just copy Att2003.mdb to installation directory over again after re-installation.
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5.6.6
Initialize System
1. Click [Data Maintenance]-[Initialize System]
2. Click [OK] to initialize the system
Note: After the system is initialized, all information will be lost; the system will get
back to the state when just installed. Please make sure that you want to initialize the
system.
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5.7
5.7.1
External Program Management
External Program Management
We can append external program into time attendance program for convenient
operation.
1. Click [External]—[External
Program Management]
2. Click [Append] to
add a new menu
4. Save
3. Input program name and file path
Firstly, we can click [Append] to add a new menu. For example, we need
“calculator” when we are operating, input “Calculator” into the input field of [Program
name], and then input “C:\WINDOWS\system32\cacls.exe” into the input field of
Executable file or browse
to find the calculator program, click [Save] to finish at last.
We will see [Calculator] when you open [External program management] over again:
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5.7.2
Connect to Time and Attendance Machine
1. Click [External]—[External
Program Management]
The T&A program can collect the records from the machine, upload and download
employee info & clear the old data & modify the time on the machine. Find detail on
clause [Time and attendance management & communication].
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Chapter 6
FAQ
Frequently asked questions and answers
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6
FQA
6.1
Fingerprint has been enrolled but often gets failure in identification
Reason
1. The fingerprint was not captured
Enroll the finger again. Please refer
properly
to illustration of pressing finger.
2. Direct sun light or too bright light
3. Too dry finger
4. Too wet finger with oil or
cosmetics
5. Low fingerprint quality with callus
or peeling
Avoid direct sun light or other bright
light
Touch the forehead to increase oily
level of the finger.
Clean fingers with towel
Enroll other fingers with better quality
6. Wrong way in placing fingers
Please refer to illustration of pressing
when punching in/out
finger.
7. Latent fingerprint on the surface
Clean sensor surface(adhesive
of sensor
tapes recommended)
8. Not enough finger pressure
6.2
Solution
Place the finger evenly on the sensor
with moderate pressure
9. Influence by fingerprint image
Enroll fingerprint again. Please refer
change
to illustration of pressing finger.
10. Fingerprint not enrolled yet
Place enrolled finger.
T&A system can't be connected with PC
Reason
Solution
1. Communication method not set
Select the correct communication
correctly
method
2. Cable not plugged firmly or
Plug the cable firmly or change
cable hardware problem
3. Not able to connect COM (wrong
CON No)
another cable
Please enter the right COM No
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4. Not able to connect COM (wrong
setting)
6.3
Refer to the manual for connecting
Time Attendance terminal
No records found though employee have clocked in/out
Reason
1. Unit power break for a long time
(time turn to zero as default)
Solution
Synchronize the time
1. Add records manually
2. Minority employee fingerprint
2. Adjust FP matching precision
false accepted
3. Change another finger and enroll
again.
6.4
Clock is working fine but the FP scanner is off, employee can’t clock in/out
Reason
1. Unit in dormancy status
2. Fingerprint scanner abnormal
6.5
Solution
Press any key to activate.
Restart unit or change the fingerprint
module
We don’t use the ID + fingerprint mode to get verified
Reason
1. Wrong ID entered
2. This user has no right to use 1:1
identification method
6.6
Solution
Enter the right ID
Please refer t to activate this option.
The unit beeps automatically when no one punches in/out.
Reason
1. Direct sun light or too bright light
Solution
Avoid direct sun light or other bright
light
2. Latent fingerprint on the surface
Clean sensor surface(adhesive
of sensor
tapes recommended)
Please note: If you have any problems, please kindly email us the log files in zip or
rar (The log files are in Log directory in the installation directory of the software)!
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Chapter 7
Appendix
The main theme of this chapter is the additional
information of this T & A including access control
cable connection and way of pressing finger.
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7
7.1
Appendix
Interface illustration
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Important notice: Please carefully follow this wiring diagram ,If the
reader gets damaged by incorrect wiring then your warranty will be void.
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Access Control Reader & Power Supply
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Access Control Reader & Switch Power Supply
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Access Control Reader & Controller
7.2
Illustration for Pressing Fingerprint
Correct method (Place the center of the finger on the center of scanner window):
Wrong method:
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Valid
left
right
Defluxion
down
1. Please register the thumb or index finger if possible.
2.Place finger flatly and the center of the finger is on the center of scanner window
and press a little hard on scanner so it can scan as large finger area as possible to
extract enough minutia.
3. Keep the angle and direction of finger the same each time placing on scanner.
4. Touch the forehead to increase oily level of the finger, if the fingerprint is too dry.
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