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CcINTFIOL
PFIINT.O
24* November 2015
To,
The Bombay Stock Exchange Limited
P. J. Tower, Dalal Street,
Fort,
Mumbai- 400
001
Kind Attention: Mr. Naresh pandva
Company/Scrip Code _ S222gs
Sub: control Print Limited
-
Postal Ballot Notice and tr'orm dated
lTth Novernber 2015
Dear Sir,
t
f the Company from Rs. 15 Crore
. l0/_ eachto Rs. 20 Crore comprising
2
andum of Association of the Company.
shareholders of the Company.
3
This is for your information and
records.
Thanking you
Shiva Ka
Control Print Limited, C-106, Hind Saurashtra Industrial Estate, Andheri-Kurla Road, Marol Naka, Andheri (East), Mumbai 400059, India
t.+91 2228599065/66938900 | f. +91 2228528272 | [email protected] I w.www.controlprintcom
clN. 12221 9MH1 991 P1C059800
MUMBAI (Regd.Olfice)
AHMEDABAD. BENGALURU. CHANDIGARH. CHENNAI . COLOMBO. DELHI
HYDERABAD. JAMSHEDPUR. KOLKATA. NALAGARH. PUNE. VASAI
.
.
GUWAHATI
CONTROL PRINT LIMITED
Registered Office: C-106, Hind Saurashtra Indl. Estate, Andheri-Kurla Road,
Marol Naka, Mumbai 400 059.
Phone: +91 22 28599065 Fax: +91 22 28528272
CIN: L22219MH1991PLC059800 Website: www.controlprint.com
Dear Member(s),
POSTAL BALLOT
Notice pursuant to Section 110 of the Companies Act, 2013 read with the Companies
(Management and Administration) Rules, 2014
Notice is hereby given pursuant to Section 110 of the Companies Act, 2013 read with the Companies (Management and Administration)
Rules, 2014 (including any statutory modification(s) or re-enactment thereof, for the time being in force) (“the Rules”), Clause 35B of the
Listing Agreement with Stock Exchanges and other applicable laws and regulations, that the resolutions appended are proposed to be
passed by way of Postal Ballot / e-voting.
The Explanatory Statement pertaining to the resolutions setting out the material facts and the reasons thereof is annexed hereto along
with the Postal Ballot Form for your consideration.
In the event the draft resolutions as set out in the notice are assented to by the requisite majority by means of Postal Ballot or e-voting
(whichever method the Shareholder opts for), they shall be deemed to have been passed as Special Business at an Extraordinary General
Meeting. The date of the announcement of result of Postal Ballot shall be considered as the date of passing of the said resolutions.
The Board of Directors of your Company at its Meeting held on 17th November, 2015 have appointed Mr. Nilesh Shah, Company
Secretary in Whole-time Practice as the “Scrutinizer” for conducting the Postal Ballot and e-voting process in a fair and transparent
manner.
Members desiring to exercise their vote by postal ballot are requested to read carefully the instructions printed in the enclosed Postal
Ballot Form and return the same duly completed and signed, in the Business Reply Envelope enclosed, so as to reach the Scrutinizer on
or before Saturday, 26th December, 2015 by 5.30 P.M.
Members desiring to opt for e voting as per the facilities arranged by the Company are requested to read the instructions in the Notes
under the section ‘Voting through electronic means’. References to postal ballot in this Postal Ballot Notice include votes received
electronically.
After completion of scrutiny, the Scrutinizer will submit his report, addressed to the Chairman of the Board of Directors of your
Company. The results of the Postal Ballot will be announced by Mr. Basant S. Kabra (DIN: 00176807), Managing Director and failing
him by Mr. Shiva Kabra (DIN: 00190173), Whole Time Director of the Company, at the Registered Office of your Company on Monday,
28th December, 2015 at 5:30 p.m. The aforesaid result would be displayed along with the Scrutinizer’s report on the Company’s
website viz. www.controlprint.com and intimated to the Stock Exchanges where the shares of the Company are listed and shall be
published in the newspapers.
RESOLUTIONS:
Item no. 1 – Increase in Authorized Share Capital:
To consider and, if thought fit, to pass the following resolution as an Ordinary Resolution:
“RESOLVED THAT pursuant to the provisions of Section 61 and other applicable provisions of the Companies Act, 2013, the Authorized
Share Capital of the Company be and is hereby increased to ` 20,00,00,000 (Rupees Twenty Crore only) divided into 2,00,00,000 (Two
Crore only) Equity Shares of ` 10 (Rupees Ten only) each from ` 15,00,00,000 (Rupees Fifteen Crore only) divided into 1,50,00,000 (One
Crore Fifty Lakh Only) Equity Shares of ` 10 (Rupees Ten only) each by creating an additional 50,00,000 (Fifty Lakh only) Equity Shares
of ` 10 (Rupees Ten only) each aggregating to ` 5,00,00,000 (Rupees Five Crore only).”
Item no. 2 – Alteration of Capital Clause of Memorandum of Association:
To consider and, if thought fit, to pass the following resolution as a Special Resolution:
“RESOLVED THAT pursuant to the provisions of Sections 13 and 61 and other applicable provisions of the Companies Act 2013, Clause
V of the Memorandum of Association of the Company be and is hereby amended and be substituted by the following:
V. The Authorized Share Capital of the Company is ` 20,00,00,000/- (Rupees Twenty Crore Only) divided into 2,00,00,000 (Two Crore) Equity
Shares of ` 10/- (Rupees Ten only) each subject to increase or decrease in its shares being subdivided or consolidated in accordance with
the regulations of the Company and the legislative provision for the time being in force in this behalf. The shares in the capital for the
time being whether original or increase may be divided in several classes with preferential, special, qualified or deferred rights, privileges
or conditions attached thereto.
RESOLVED FURTHER THAT the any one Director and / or Company Secretary of the Company be and are hereby jointly and / or
severally authorized to sign e-forms, other forms, returns, documents as may be required to be filed with the Ministry of Corporate
Affairs, Registrar of Companies and to the do all acts, deeds and things necessary for obtaining such approvals in relation to the above
and to execute all such documents, instruments and writings as may be required in this connection.”
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Item no. 3 – Approval for the issue of Bonus Shares by capitalisation of reserves:
To consider and if thought fit, to pass the following resolution as a Special Resolution:
“RESOLVED THAT in accordance with Section 63 of the Companies Act, 2013 and all other applicable provisions, if any, of the Companies
Act, 2013, read with the relevant Rules thereof (including any statutory modification(s) or re-enactment(s) thereof for the time being
in force), read with Articles 115(1) of the Articles of Association of the Company together with the applicable regulations/guidelines
issued by the Securities and Exchange Board of India (SEBI), Reserve Bank of India (RBI) and Bombay Stock Exchange Ltd. (BSE) in
this behalf and subject to such approvals, consent, permissions and sanctions as may be necessary from appropriate authorities, the
approval be and is hereby accorded to the Board of Directors of the Company, including any committee thereof (hereinafter referred to
as the Board) for capitalization of sum of ` 5,22,41,240/- (Rupees Five Crore Twenty Two Lakh Forty One Thousand Two Hundred Forty
Only) from free reserves of the Company built out of the genuine profits over the years or any other permitted reserves/surplus of the
Company for the purpose of issue of Bonus Equity Shares of ` 10/- each credited as fully paid-up to the holders of the Equity Shares of
the Company in the proportion of 1 (One) Bonus Equity Shares of ` 10/- (Rupees Ten only ) each, for every 2 (Two) fully paid-up Equity
Share of ` 10/- (Rupees Ten only) each held by Member (i.e. 1:2) to such member whose name appears on the Register of Members/
List of Beneficial Owners on the “Book Closure Date/Record Date”, to be decided in consultation with BSE and the Bonus Shares so
distributed shall for all purpose be treated as an increase in the paid-up share capital of the Company held by each such member, and
not as income or in lieu of dividend.”
RESOLVED FURTHER THAT all such new Bonus Equity Shares issued and alloted shall rank pari-passu in all respects, including the full
dividend for the financial year in which the shares are allotted with the existing Equity Shares of the Company.
RESOLVED FURTHER THAT fractions, if any arising out of the issue and allotment of the Bonus Shares shall be allotted by the Company
and the Company shall not issue any certificate or coupon in respect thereof but all such fractional entitlements, if any, shall be
consolidated and the Bonus Shares, in lieu thereof shall be allotted by the Board to nominee(s) to be appointed by Board, who shall
hold the same as trustee(s) for the members entitled thereto, and sell the said Shares so arising at the prevailing market rate and pay to
the Company the net sale proceeds thereof, after adjusting there from the cost and expenses in respect of such sale, for distribution to
Members in proportion to their fractional entitlements.
RESOLVED FURTHER THAT the issue and allotment of such Bonus Shares to Non-Resident Members, Foreign Institutional Investors
(FII) and other foreign investors shall be subject to permission and/or approval of the Reserve Bank of India (RBI), or any other authority
as may be necessary.
RESOLVED FURTHER THAT for the purpose of giving effect to the above Resolution, the Board be and is hereby authorised to do all
such acts, deeds, matters and things and execute all such documents, instruments and writings as may be required and as it may in its
sole and absolute discretion deem necessary, expedient or incidental in regard to issue and allotment of Bonus Shares including but
without limitation to filing of any documents with any statutory/other concerned authorities if any and to settle any question, difficulty
or doubt that may arise in regard thereto.
RESOLVED FURTHER THAT for the purpose of giving effect to the above Resolution, the Board be and is hereby authorised to do all
such acts, deeds, matters and things and to give such directions as may be necessary or expedient and to settle any question difficulty
or doubt that may arise in this regard as the Board in its absolute discretion may deem necessary or desirable and its decision shall be
final and binding.”
By Order of the Board of Directors
For CONTROL PRINT LIMITED
Basant Kabra
Managing Director
(DIN: 00176807)
Mumbai, 17th November, 2015
Registered Office:
C-106, Hind Saurashtra Industrial Estate,
Andheri-Kurla Road, Marol Naka, Andheri (East), Mumbai – 400 059.
CIN: L22219MH1991PLC059800
NOTES:
1.
An explanatory statement pursuant to Section 102 of the Act, setting out the material facts and reasons for the proposed resolutions
at Item Nos. 1 to 3 above, are appended herein for your consideration.
2.
In terms of Section 110 of the Companies Act, 2013 read with Rule 22 of the Companies (Management and Administration) Rules,
2014, the items of business as set out in the Notice are sought to be passed by Postal Ballot / voting by electronic means (e-voting).
3.
In compliance with the provisions of Sections 108 and 110 and other applicable provisions of the Act, read with the Companies
(Management and Administration) Rules, 2014 and Clause 35B the Listing Agreement entered into with the Stock Exchanges, the
Company is pleased to offer e-voting facility as an option to all the Members of the Company. The Company has entered into an
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agreement with NSDL for facilitating e-voting to enable the Members to cast their votes electronically instead of voting through
postal forms. E-voting facility is optional.
4.
The notice is being sent to all the members by post / courier (and electronically by email to those members who have registered
their email IDs with the Company), whose names appear in the Register of Members / list of Beneficial Owners as on Tuesday, 17th
November, 2015 and these will be considered for voting.
5. The Postal Ballot Notice is being sent to Members in electronic form to the email addresses registered with their Depository
Participants (in case of electronic shareholding) / the Company’s Registrar and Share Transfer Agents (in case of physical
shareholding).
6.
The dispatch of the Postal Ballot Notices will be completed on Monday, 23rd November 2015. The voting through Postal Ballot/evoting will commence on Wednesday 25th November, 2015 at 9.00 AM and will end on Saturday, 26th December 2015 at 5.30 P.M
7. Resolutions passed by the Members through postal ballot are deemed to have been passed as if they have been passed at a
General Meeting of the Members.
8. The Members can opt for only one mode of voting, i.e., either by physical ballot or e-voting. In case Members cast their votes
through both the modes, voting done by e-voting shall prevail and votes cast through physical Postal Ballot Forms will be treated
as invalid.
9. In case a Member is desirous of obtaining a printed Postal Ballot Form or a duplicate, he or she may send an e-mail to
[email protected]. The Registrar and Transfer Agent / Company shall forward the same along with Business
Reply Envelope to the Member.
10. A Member cannot exercise his vote by proxy on postal ballot.
11. Members desiring to exercise their vote by physical postal ballot are requested to carefully read the instructions printed in the
Postal Ballot Form and return the Form duly completed and signed, in the enclosed Business Reply Envelope to the Scrutinizer, so
that it reaches the Scrutinizer not later than close of working hours (i.e. 5.30 P.M.) on Saturday, 26th December, 2015. If any postal
ballot is received after 5.30 P.M. on Saturday, 26th December, 2015, it will be considered that no reply from the Member has been
received.
12. The Scrutinizer will submit his report to the Chairman after the completion of scrutiny, and the result of the voting by postal ballot
will be announced by the Chairman or any Director of the Company duly authorized, at 5.30 P.M., on Monday, 28th December,
2015 at the Registered Office and will also be displayed on the website of the Company (www.controlprint.com), besides being
communicated to the Stock Exchanges and Depository on the said date.
13. The date of declaration of results of the postal ballot, i.e. Monday, 28th December, 2015, shall be the date on which the resolution
would be deemed to have been passed, if approved by the requisite majority.
14. All documents referred to in the Notice are open for inspection at the Registered Office of the Company during office hours till
Saturday, 26th December, 2015.
Voting through electronic means
In compliance with Clause 35B of the Listing Agreement and Sections 108, 110 and other applicable provisions of the Companies Act,
2013, read with the Rules made thereunder, the Company is pleased to provide e-voting facility to all its Members, to enable them to
cast their votes electronically instead of voting through physical Postal Ballot Form. The Company has engaged the services of NSDL for
the purpose of providing e-voting facility to all its Members.
The instructions for e-voting are as follows :
1. Members whose email addresses are registered with the Company / Depository Participant(s) will receive an email from NSDL
informing them of their User ID and Password. Once the Member receives the email, he or she will need to go through the
following steps to complete the e-voting process :
a) Open email and open the PDF file titled ‘CPL e-voting.pdf’ , using your Client ID or Folio No. as password. The said PDF file
contains your user ID and password for e-voting. Please note that this password is an initial password.
b) Launch your internet browser and type out the following URL : https://www.evoting.nsdl.com.
c)
Click on Shareholder – Login.
d) Enter the user ID and password (the initial password noted in step (a) above). Click on Login.
e) The Password change menu will appear. Change the password to a password of your choice. The new password should have
a minimum of 8 digits / characters or combination thereof. It is strongly recommended that you do not share your password
with any other person and take utmost care to keep your password confidential.
f )
The homepage of e-voting will open. Click on e-voting: Active Voting Cycles.
g) Select ‘EVSN’ (E-Voting Serial Number) of Control Print Limited.
h) Now you are ready for e-voting as the Cast Vote page opens.
i)
Cast your vote by selecting the option of your choice and click on ‘submit’. Remember to ‘Confirm’ when prompted.
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j)
On confirmation, the message ‘Vote cast successfully’ will be displayed.
k)
Once you have voted on a resolution, you will not be allowed to modify your vote.
2. Institutional Members (i.e. other than individuals, HUF, NRI etc.) are required to send a scanned copy (PDF / JPG Format) of the
relevant Board resolution / authorization letter etc., together with attested specimen signature of the authorized signatory(ies)
who is/are authorized to vote, to the Scrutinizer via e-mail to [email protected] with a copy marked to [email protected].
3.
For Members whose email IDs are not registered with the Company / Depository Participant(s) and who receive the physical Postal
Ballot Forms, the following instructions may be noted :
a.
The initial password is provided at the bottom of the Postal Ballot Form.
b.
Please follow all the steps from (a) to (k) mentioned above, in order to successfully cast your vote.
4.
In case of any queries, you may refer to the Frequently Asked Questions (FAQs) and e-voting user manual for Members available
in the ‘Downloads’ section of www.evoting.nsdl.com.
5.
If you as a Demat account holder have forgotten the existing password, then enter the User ID and the image verification code
and click on “Forget User Details / Password” option available on www.evoting.nsdl.com or contact NSDL at the following
toll free no.:1800-222-990. “Forget User Details / Password” option available on www.evoting.nsdl.com or contact NSDL at the
following toll free no.: 1800-222-990.
6.
If you are already registered with NSDL for e-voting, then you can use your existing user ID and password for casting your vote.
7. The e-voting period commences on 25th November, 2015 (9:00 A.M.) and ends on 26th December, 2015 (5:30 P.M.). During this
period, Members of the Company holding shares either in physical form or in dematerialized form, as on the relevant date, i.e. 17th
November, 2015, may cast their vote electronically. The e-voting module shall be disabled by NSDL for voting thereafter. Once the
vote on a resolution is cast by a Member, he or she will not be allowed to change it subsequently.
8.
The voting rights of Members shall be in proportion to their share of the paid-up equity share capital of the Company as on the
relevant date, i.e. 17th November, 2015.
Explanatory Statement pursuant to Sections 102(1) and 110 of the Companies Act, 2013
Item nos. 1 to 3
We are pleased to state that your Company is in the process of completing its “Silver Jubilee” during this financial year. The Board of
Directors of the Company are glad to intimate that on the occasion of this silver jubilee year and to celebrate the crossing of such a
milestone of corporate journey the Company has decided to issue Bonus Equity Shares to the existing equity shareholders as on the
Book Closure/Record date to be decided by the Board of Directors of the Company in consultation with BSE where Equity Shares of the
Company are listed.
You will appreciate that the Company has accumulated reasonable amount of free reserves generated out of the profits of the Company
over the years. Your Company has been always following the practice of rewarding its shareholders by way of dividend which has
also been paid for past 4 years continuously and whenever there is surplus available with the Company. In order to share part of the
reserves accumulated by the Company, the Board of Directors have recommended the resolution for issue of 1 (one) Equity Share as
bonus Equity Shares to all the shareholders as on Book Closure/ Record Date for every 2 (two) Equity Shares held.
By issuance of 52,24,124 fully paid up Equity Shares of `10/- each by way of Bonus Equity Shares, the paid up Equity Share Capital of
the Company will increase from `10,44,82,480/- to ` 15,67,23,720/-. Since the aforesaid increase is not within the Authorized Capital
of the Company, a requisite resolution for increase in Authorized Share Capital has also been recommended for approval in the earlier
item of this postal ballot notice.
The Bonus Equity Shares so allotted will rank pari-passu in all respects including dividend with the existing Equity Shares of the
Company. Accordingly the resolutions set forth in this notice are proposed to be passed by way of postal ballot instead of passing
the same in general meeting in terms of the provisions of the Companies Act 2013. The said proposal for issuance of Bonus Equity
Shares is beneficial to the members of the Company as well as to the Company. The Board of Directors therefore recommends the said
resolutions for the approval of the members as ordinary / special resolution.
None of the Directors, Key Managerial Personnel of the Company or their relatives in any way are concerned or interested financially or
otherwise in the resolution at Item 1 to 3 of the Notice except to the extent of their shareholding in the Company, if any.
The Board recommends the resolutions set forth in Item Nos. 1 to 3 for the approval of the Members.
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CONTROL PRINT LIMITED
CONTROL PRINT LIMITED
Regd. Office: C-106, Hind Saurashtra Industrial Estate, Andheri-Kurla Road,
Marol Naka, Andheri (East), Mumbai 400 059
Phone: +91 22 28509056/ 66938900 Fax: +91 22 28528272/28502609
CIN: L22219MH1991PLC059800 Website: www.controlprint.com
Regd. Office: C-106, Hind Saurashtra Industrial Estate, Andheri-Kurla Road,
Marol Naka, Andheri (East), Mumbai 400 059
Phone: +91 22 28509056/ 66938900 Fax: +91 22 28528272/28502609
CIN: L22219MH1991PLC059800 Website: www.controlprint.com
POSTAL BALLOT FORM
POSTAL BALLOT FORM
Serial No. :
Serial No. :
Name and Address of Member
:
Name and Address of Member
:
Registered Folio No.
:
Registered Folio No.
:
DP ID No. / Client ID No.
:
DP ID No. / Client ID No.
:
Class of Shares
:
Class of Shares
:
No. of Shares
:
No. of Shares
:
I hereby exercise my vote in respect of Ordinary / Special Resolutions enumerated below by recording my assent or dissent to
the said resolutions in the following manner:
Item
No.
Type of
Resolution
Resolution
1
Increase in Authorized Share Capital to
`20,00,00,000 (Rupees Twenty Crore only) divided
into 2,00,00,000 (Two Crore only) Equity Shares of
`10 (Rupees Ten only) each.
2
Alteration of Capital Clause of the Memorandum of
Association of the Company
Special
3
Issue of Bonus Shares in the proportion of one (1)
Equity Share for every two (2) Equity Shares held by
the members
Special
Number of
Shares
I / We assent I / We dissent
to the
to the
resolution
resolution
(For)
(Against)
Ordinary
Place :
I hereby exercise my vote in respect of Ordinary / Special Resolutions enumerated below by recording my assent or dissent to
the said resolutions in the following manner:
Item
No.
Type of
Resolution
Resolution
1
Increase in Authorized Share Capital to
`20,00,00,000 (Rupees Twenty Crore only) divided
into 2,00,00,000 (Two Crore only) Equity Shares of
`10 (Rupees Ten only) each.
2
Alteration of Capital Clause of the Memorandum of
Association of the Company
Special
3
Issue of Bonus Shares in the proportion of one (1)
Equity Share for every two (2) Equity Shares held by
the members
Special
Number of
Shares
I / We assent I / We dissent
to the
to the
resolution
resolution
(For)
(Against)
Ordinary
Place :
Signature of Member
Date :
ELECTRONIC VOTING PARTICULARS
The e-voting facility is available at the link https://www.evoting.nsdl.com. The electronic voting particulars are as follows:
EVSN (E-voting Serial number)
USER ID
PASSWORD / PIN
The e-voting facility will be available during the following period:
Signature of Member
Date :
ELECTRONIC VOTING PARTICULARS
The e-voting facility is available at the link https://www.evoting.nsdl.com. The electronic voting particulars are as follows:
EVSN (E-voting Serial number)
USER ID
PASSWORD / PIN
The e-voting facility will be available during the following period:
Commencement of E-voting
End of E-voting
Commencement of E-voting
End of E-voting
25th November 2015, 9.00 A.M.
26th December 2015, 5.30 P.M.
25th November 2015, 9.00 A.M.
26th December 2015, 5.30 P.M.
Note:
1. Please read the instructions printed overleaf carefully before filling this Form and for e-voting, please refer to the
instructions for 'Voting through Electronic Means' provided in the Postal Ballot Notice sent herewith.
2. The last date for the receipt of Postal Ballot Forms by the scrutinizer is 26th December 2015 up to 5.30 P.M.
Note:
1. Please read the instructions printed overleaf carefully before filling this Form and for e-voting, please refer to the
instructions for 'Voting through Electronic Means' provided in the Postal Ballot Notice sent herewith.
2. The last date for the receipt of Postal Ballot Forms by the scrutinizer is 26th December 2015 up to 5.30 P.M.
GENERAL INSTRUCTIONS:
GENERAL INSTRUCTIONS:
?
Kindly note that the shareholder(s) can opt for only one mode of voting, i.e. either Physical Ballot or evoting. However, in case shareholders cast their vote both by Physical Ballot and e-voting, then voting
done through valid e-voting shall prevail and the voting done by physical Postal Ballot will be treated as
invalid.
?
The voting rights for the Equity Shares of the Company are one vote per Equity Share, registered in the
name of the shareholders. Voting rights shall be reckoned on the paid up value of the shares registered in
th
the name(s) of the shareholder(s) as at close of business hours on Tuesday, 17 November, 2015.
?
The Scrutinizer's decision on the validity of the Postal Ballot shall be final.
?
The Company shall announce the results of the Postal Ballot at its Registered Office on Monday, 28th
December 2015 at 5.30 P.M. The date of declaration of Postal Ballot results will be taken as the date of
passing of the resolutions contained in the Notice.
?
Kindly note that the shareholder(s) can opt for only one mode of voting, i.e. either Physical Ballot or evoting. However, in case shareholders cast their vote both by Physical Ballot and e-voting, then voting
done through valid e-voting shall prevail and the voting done by physical Postal Ballot will be treated as
invalid.
?
The voting rights for the Equity Shares of the Company are one vote per Equity Share, registered in the
name of the shareholders. Voting rights shall be reckoned on the paid up value of the shares registered in
th
the name(s) of the shareholder(s) as at close of business hours on Tuesday, 17 November, 2015.
?
The Scrutinizer's decision on the validity of the Postal Ballot shall be final.
?
The Company shall announce the results of the Postal Ballot at its Registered Office on Monday, 28th
December 2015 at 5.30 P.M. The date of declaration of Postal Ballot results will be taken as the date of
passing of the resolutions contained in the Notice.
INSTRUCTIONS FOR VOTING BY PHYSICAL POSTAL BALLOT FORM
INSTRUCTIONS FOR VOTING BY PHYSICAL POSTAL BALLOT FORM
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A Shareholder desirous of exercising vote by physical Postal Ballot should complete the Postal Ballot
Form in all respects and send it after signature to the Scrutinizer in the attached self-addressed Business
Reply Envelope, properly sealed with adhesive or adhesive tape.
?
The shareholders are requested to convey their assent or dissent in the enclosed Postal Ballot Form only.
The assent or dissent received in any other form or manner shall be considered as invalid.
?
) mark in the column provided
The votes should be cast either in favour of or against by putting the tick (P
for assent or dissent. Postal Ballot Form bearing (P
)in both the columns will render the Form invalid.
?
The Postal Ballot Form should be signed by the Shareholder as per the specimen signatures registered
with the Registrar and Share Transfer Agent/ Depository(ies). In case of joint holding, this form should be
completed and signed by the first named shareholder and in his absence, by the next named shareholder.
?
In respect of shares held by corporate and institutional shareholders (companies, trusts, societies, etc.),
the completed Postal Ballot Form should be accompanied by a certified copy of the relevant Board
Resolution / appropriate authorization, with the specimen signature(s) of the authorized signatory (ies)
duly attested.
?
Voting rights in a Postal Ballot cannot be exercised by a Proxy.
?
Incomplete, unsigned or incorrectly filled Postal Ballot Form shall be rejected and treated invalid.
?
Duly completed Postal Ballot Form should reach the Scrutinizer not later than Saturday, 26th December,
2015 by 5.30 P.M. Postal Ballot Form received after this date will be treated as if reply from such
Shareholder has not been received. The shareholders are requested to send the duly completed Postal
Ballot Form well before the last date providing sufficient time for the postal transit.
?
Shareholders are requested not to send any paper (other than the resolution/ authority as mentioned
under instruction above) along with the Postal Ballot Form in the enclosed Business Reply Envelope as all
such envelopes will be sent to the Scrutinizer and if any extraneous paper is found in such envelope, the
same would not be considered and would be destroyed by the Scrutinizer.
?
There will be only one Postal Ballot Form for every folio / client ID irrespective of the number of the joint
shareholders.
?
In case a Member is desirous of obtaining a printed Postal Ballot Form or a duplicate, he or she may send
a letter to Secretarial Department, C-106, Hind Saurashtra Industrial Estate, Andheri Kurla Road, Marol
Naka, Andheri (East) Mumbai -400 059; or mail at [email protected]
?
A Shareholder desirous of exercising vote by physical Postal Ballot should complete the Postal Ballot
Form in all respects and send it after signature to the Scrutinizer in the attached self-addressed Business
Reply Envelope, properly sealed with adhesive or adhesive tape.
?
The shareholders are requested to convey their assent or dissent in the enclosed Postal Ballot Form only.
The assent or dissent received in any other form or manner shall be considered as invalid.
?
) mark in the column provided
The votes should be cast either in favour of or against by putting the tick (P
for assent or dissent. Postal Ballot Form bearing (P
)in both the columns will render the Form invalid.
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The Postal Ballot Form should be signed by the Shareholder as per the specimen signatures registered
with the Registrar and Share Transfer Agent/ Depository(ies). In case of joint holding, this form should be
completed and signed by the first named shareholder and in his absence, by the next named shareholder.
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In respect of shares held by corporate and institutional shareholders (companies, trusts, societies, etc.),
the completed Postal Ballot Form should be accompanied by a certified copy of the relevant Board
Resolution / appropriate authorization, with the specimen signature(s) of the authorized signatory (ies)
duly attested.
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Voting rights in a Postal Ballot cannot be exercised by a Proxy.
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Incomplete, unsigned or incorrectly filled Postal Ballot Form shall be rejected and treated invalid.
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Duly completed Postal Ballot Form should reach the Scrutinizer not later than Saturday, 26th December,
2015 by 5.30 P.M. Postal Ballot Form received after this date will be treated as if reply from such
Shareholder has not been received. The shareholders are requested to send the duly completed Postal
Ballot Form well before the last date providing sufficient time for the postal transit.
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Shareholders are requested not to send any paper (other than the resolution/ authority as mentioned
under instruction above) along with the Postal Ballot Form in the enclosed Business Reply Envelope as all
such envelopes will be sent to the Scrutinizer and if any extraneous paper is found in such envelope, the
same would not be considered and would be destroyed by the Scrutinizer.
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There will be only one Postal Ballot Form for every folio / client ID irrespective of the number of the joint
shareholders.
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In case a Member is desirous of obtaining a printed Postal Ballot Form or a duplicate, he or she may send
a letter to Secretarial Department, C-106, Hind Saurashtra Industrial Estate, Andheri Kurla Road, Marol
Naka, Andheri (East) Mumbai -400 059; or mail at [email protected]