Download Diatransfer user manual

Diatransfer
Instructions for use
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Contents
Contents...................................................................................................................................... 2
1. Introduction ............................................................................................................................ 3
2. Installation.............................................................................................................................. 3
2.1. Installation of the doctor’s version.............................................................................. 4
2.2. Installation of the patient’s/private users’ version ...................................................... 4
3. Using the Diatransfer program............................................................................................... 5
3.1. Patient list.................................................................................................................... 5
3.2. Patient record............................................................................................................... 6
3.2.1. Patient tab................................................................................................................. 6
3.2.2. Measurements tab..................................................................................................... 8
3.2.3. Table tab................................................................................................................... 9
3.2.4. Statistics tab............................................................................................................ 10
3.3. Settings ...................................................................................................................... 11
3.3.1. Data of the doctor................................................................................................... 11
3.3.2. Program settings..................................................................................................... 12
3.4. Profiles ...................................................................................................................... 13
3.5. Data transfer functions .............................................................................................. 13
3.5.1. Import data ............................................................................................................. 14
3.5.2. Infrared Data upload............................................................................................... 14
3.5.3. Archiving................................................................................................................ 15
3.5.4. Transfer data........................................................................................................... 15
3.5.5. Export data to text format....................................................................................... 15
3.5.6. Create patient database........................................................................................... 15
3.5.7. Exchanging of doctors............................................................................................ 16
4. LiteLink Mini USB optical adapter...................................................................................... 16
4.1. Technical data ........................................................................................................... 16
4.2. Symbols..................................................................................................................... 16
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1. Introduction
Diatransfer is a data monitoring system developed for the blood glucose
meters of 77 Elektronika Ltd. This system helps you and your doctor to obtain
up-to-date information your the health status.
Results of the measurements saved in your blood glucose meter can be
uploaded to the Diatransfer program operating on your own PC with a special
infra-red coupler (Litelink Mini).
Diatransfer programme helps in reviewing the results of the measurements
through statistics, diagrams and charts resulted from the different calculations.
2. Installation
Minimum requirements of the Diatransfer program:
• Intel Pentium 100 MHz
• 32 MB RAM
• 10 MB HDD
• Serial Port
• Windows 95 OSR2 or Windows NT SP3
Recommended conditions for the operation of the Diatransfer program:
• Intel Pentium II
• 64 MB RAM
• 10 MB HDD
• Serial Port
• Windows 98 or Windows 2000, Windows XP
For archiving, a CD-ROM writer is recommended, although the program is
not using it directly.
Diatransfer program was developed on the one hand for patients/private users
and on the other hand for doctors. There is a significant difference between the
funcionality of the two programs.
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2.1. Installation of the doctor’s version
1. Installation of Doctor’s version
Doctor’s version of the Diatransfer program can only be used after
registration. The registration code supplied by 77 Elektronika Ltd. is also a
region code and the unique identifier of the doctor, the key of data management
as well. Therefore it is not recommended to use one registration code by several
doctors, because this may result in data loss in the data-centre.
After starting the installation choose the appropriate language, type in the
registration code (licence code) and press the “Next” button. Program will install
automatically and display the result after finishing.
Registration code may contain 0 (zero) and O as well. These are considered to
be different, so, please, type in the code carefully.
2.2. Installation of the patient’s/private users’ version
2. Installation of Patient’s version
After starting the installation choose the appropriate language, select the
„Patient’s version” button and press the “Next” button. Program will install
automatically and will display the result after finishing.
At the first start of the program a blank patient data form is displayed which
can be filled out accordingly. Database at the patient’s site should be consistent
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with the database on the doctor’s site in order to have automatic data transfer
without data loss later. If the attending physician is willing to use the same
program, patient database should be required from the doctor. The patient
database provided by the doctor should be loaded by the attending physician as
if the doctor was exchanged.(For details refer section 3.5.7).
3. Using the Diatransfer program
During the development of the program the aim was to provide simple and
easily usable interface with high functional value in the background.
3.1. Patient list
Doctor’s version of the program starts with the patient list (obviously
patient’s version may have only one patient, so this directly starts with the
patient’s data form).
3. Patient list
The table contains four columns: patient name, patient ID, birth date and
address. By clicking on the title of each of the first three columns, the list will be
ordered according to the chosen parameter. Width of the columns can be
adjusted by clicking on the borders of the columns near the titles with the left
mouse button. Hold down the mouse button while moving the borders.
New patient can be added to the list by selecting the „Edit/New Patient” menu
or by pressing the [Insert] button. New patient data form will automatically be
displayed. By pressing the [Cancel] button the process will be cancelled. Patient
cannot be directly deleted from the database. By selecting the „Edit/Delete
Patient” menu or by pressing the [Delete] button, the certain patient record can
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be marked (indicated by a green minus sign at the beginning of the line) in order
to delete the record or to eliminate the mark.
The database is divided according to months (refer section Data transfer
functions for details), so the record marked for deletion will be removed from
the list only after the end of the month. However, a certain record will still not
be deleted, only the status of the record will change from active to archive. All
patient records – including the archived ones - can be listed if „Program/All
Patients” menu is selected, or by „Program/ Active Patients” menu selection. In
the list a small icon indicates the archived records at the beginning of the line
and the data of archived records cannot be modified.
Searching in the list is possible always according to the parameter by which
the list is actually ordered. Start to type the certain patient name or ID and the
first matching record in the list will be automatically selected. If no key is
pressed for a few seconds, the search process will restart from the beginning.
The selected patient record in the list can be retrieved by pressing the [Enter]
or by double clicking on it.
3.2. Patient record
Patient records contain the results of measurements and the diagrams and
statistics calculated from them besides personal data. All these information are
displayed on multiple tabbed panels to assure well-arranged layout.
3.2.1. Patient tab
Patient tab contains personal data of patients (name, mother’s name, date of
birth). Address is divided into four fields: city, ZIP code, address (street, house
number) and country. It can be adjusted whether the country field should be
visible (refer to the Settings chapter for details).
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4. Patient tab
Three different types of information are stored from the measuring device last
used by the patient: serial number (written on the back of the meter, should be
typed in manually), meter’s inner identification number and the date of the first
use of the meter in the system. Corresponding meters and patients should be
coupled on doctors PC through the data upload process (possible without
measurement results as well). Should you miss this coupling process, data may
be lost (refer section Data Upload for details).
Patients can be assorted into profiles, according to any desired parameter: age,
gender, etc. Certain profiles are characterized by the lower and higher threshold
limits of their normal blood glucose range. Determination of patients’ health is
more flexible this way, scientific results can be continuously adopted and
integrated into the system. Profile of the patient can be selected from a popup
list after pressing either the [F4] button or the button next to the profile caption.
In the Therapy and Comment fields any remarks or comments can be written in
connection with the treatment or with the patient.
Modifications can be confirmed by pressing the [OK] button while they can
be cancelled by pressing [Cancel]. Both buttons take back to the patients’ list.
Uploaded data will be stored in the database, anyhow, these buttons have no
effect on them.
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3.2.2. Measurements tab
5. Measurements tab
On this panel, measurement results are displayed in a table format and also
graphically. Measurements are ordered according to their dates in the table. An
exclamation mark is displayed in the first column, if the certain measurement
was marked in the meter (see user’s manual of the meter for details). The second
column contains the time of measurements, while the results are collected in the
third column. Comment - which can be found below the table - can be assigned
for each measuring days. Only comments belonging to measurements from the
actual month can be modified. When stepping through the lines of the table
bigger dots show relevant measuring results with the actual glucose value in the
diagram on the right side. The diagram goes to the selected result if the [Enter]
button is pressed or upon double click.
Vertical scaling of the diagram depends on the size of the window and also on
the minimal and maximal glucose values of the measurements. Two grey lines
indicate the glucose values of the minimal and maximal threshold limits of the
patient’s profile. Scrolling the diagram affects the selected item of the table as
well. The diagram has three different views. Switching between these views is
possible with the icons located below the diagram.
• Normal can be retrieved with [F5] button. Measuring points are displayed
on a linear time scale. The scaling of the horizontal time axis can be
adjusted with the [+] and [-] buttons between 6 hour/diagram-width and 8
days/diagram-width. Displayed results within 12 hours are connected with
lines to make the diagram more meaningful. Connecting points being
outside of the 12 hour range would result false curve. Navigation is
possible in the whole measuring range with the scrollbar of the diagram.
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• S
 tandard day can be retrieved with [F6] button. Measurement results are
displayed in 0-24 hour range within the total width of the diagram. This
view helps to retrieve the fluctuation of blood glucose level within a day.
Numbers of the days that should be retrieved can be adjusted with the
sliding button below the diagram, while the scrollbar of the diagram helps
to select the last day that should be displayed.
• Standard week can be retrieved with [F7] button. Measurement results are
displayed within the total width of the diagram according to the days of
the week. This view helps to retrieve the fluctuation of blood glucose
level within a week. Numbers of the weeks that should be retrieved can be
adjusted with the sliding button below the diagram, while the scrollbar of
the diagram helps to select the last day that should be displayed.
Measurements can be filtered according to a certain part of the day by the
roll-down list of the toolbar next to the slide button.
3.2.3. Table tab
6. Table tab
Measurements are ordered in the rows of the table according to measuring
dates, while they are arranged according to the parts of the day in the columns.
Depending on the numbers of measurements in a day, rows can have different
heights. Background colours of the rows are different.
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3.2.4. Statistics tab
7. Statistics tab
Basic information of measurements can be studied in this tab. Find below the
detailed explanation of gathered information displayed:
• Starting date: date of the earliest actual measurement stored.
• Ending date: date of the latest actual measurement stored.
• All days: number of days between the two above mentioned dates
(containing the last day as well).
• Number of measuring days: number of days when measurements have
been done.
• Measurements per day: average number of measurements done per day.
The pie- and column diagrams retrieve statistical information from the
measurements. Normal, high and low measurement results are identified in
comparison with the low and high threshold limits of the blood glucose level of
the normal patient profile. Out of the measuring range measurements are out of
the measuring range of the blood glucose meter.
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3.3. Settings
Settings of the program can be changed in the „Program/Settings” menu.
8. Settings
3.3.1. Data of the doctor
Personal data of doctors can be studied and modified here. These fields can be
modified only by the doctors, however, they are stored in the patients’ database
also. The filling of these fields is only recommended, not compulsory. The
phone numbers and e-mail address of the doctors might be important for the
patients in emergency cases.
9. Data of the Doctor
Password is important for both starting the program and internet connection.
To make easier the program handing, no other users have rights to the database
than the patient and the doctor who are in a confidential relationship.
The program starts with entering the password. In the set up menu there are to
consecutive fields. In case of changing the password, the new password must be
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enterd in both fields. By typing the new password two times, the chance of any
mistakes is reduced (however, in the fields only stars are displayed).
3.3.2. Program settings
As basically one doctor is using only one database, the opening of the
database is automatic and loads always from the same path. This path can be
typed into the database field or it can be also selected with the help of the button
next to this field.
Depending on the type of infrared coupler for blood glucose meter, it should
be connected to one of the serial or USB ports of the PC.
We define by the serial port the place where the coupler is connected. The
number of the serial ports is not written on the cover of the PCs. The number of
the serial port can be obtained from the description of the operating system or it
can be determined through experiments. Usually only the COM1 and COM2
ports can be used (however it can be adjusted between COM1-32).
If you have an USB type device, it is enough to check the USB radio button in
this settings menu and the program automatically establishes the connection
with the inserted device. In case of using Windows 98 operating system, it might
be possible that the system will look for a “.cat” type file. In this case only press
OK and your device will be ready to be used.
10. Program settings
Measurement results can be displayed either in mmol/l or in mg/dl units.
Changing of the measuring unit only affects the display of the results and not the
storing of measurement data.
After the necessary settings, the program is able to make a backward copy of
the whole database with the press of only a button. The path where the backward
copy of the database should be saved can be entered into the archive path.
Active months give the result of the months data we would like to see int he
database,that in case of the doctor is always 24. This affects the data exchanging
processes also (see data transfer functions chapter for details). The archiving
process will be described in more detail later.
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Lines of the lists in the program will be displayed with different background
colour.
Address of the patient may contain the country field as well. It can be set
whether the country field should be displayed.
Tone of the diagram displaying the measurement results may appear slightly
different on separate monitors. If settings menu is started when the
measurements tab is active, the changing of the tone of the diagram can be
studied real-time as the sliding button is moved.
3.4. Profiles
11. Profiles
Patients can be assorted into profiles, according to any desired parameter: age,
gender, etc. Certain profiles are characterized by the lower and higher threshold
limits of their normal blood glucose range. Determination of patients’ health is
more flexible this way, scientific results can be continuously adopted and
integrated into the system.
Profiles can be modified in the „Program/Profiles” menu. Profiles are
identified by their threshold limits of the normal blood glucose level and also by
their name. This name appears among patients’ data. Threshold limits of a
profile should be set according to the actually active measuring unit.
New profile can be added by pressing the [Insert] button. This will add a new
line to the list. Profile can be deleted from the „Edit/Delete Profile” menu or by
pressing the [Delete] button. In front of the deleted profile a green minus sign
will be displayed. Deletion can be cancelled by pressing the [Delete] button
once more and then the green minus sign disappears also. Modifications can be
set by pressing the [OK] button or they can be cancelled by pressing [Cancel].
3.5. Data transfer functions
The program has its own data handling mechanism. Data are saved in
different backward files every month. This provides easy database handling. The
names of the backward files contain the year and the month of saving, that is
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how they can be identified. These files can be saved, removed and replaced by
the Windows Explorer as well. However, there are particular menu points for
special procedures. Thanks to this storing routine old data are always available
when needed, but do not retard daily work. All data stored in the files in the
directory set in the Settings menu are handled by the system. Direct
modification of the content of this directory is only possible if the program is not
running. Do not rename backward files and also do not mix them with other
database files. Operation of the data transfer functions described in the
followings depends on the number of active months set in the Settings menu.
Transfer functions only affect the time interval set there.
3.5.1. Import data
Archive files or database files brought by the patient can be imported to the
program by this menu function. Files to be imported should be located in a
directory. All files from the certain directory are imported by the program.
3.5.2. Infrared Data upload
Data upload through LiteLink Mini device.
If the blood glucose meter is not yet registered in the system, data upload
should be started after opening the data form of the actual patient. If the blood
glucose meter has already been registered and the patient list can be seen, after
the data upload, the data form of the actual patient automatically opens. A
registered meter can be assigned to another patient if the data upload is started
from the other patient’s data form.
Data upload should be started by selecting the „Data Transfer/Data upload”
menu. The progress bar in the appearing window shows the status of the
uploading process. The progress bar may stop before completion, it is normal in
case of some blood glucose meters. Types of the blood glucose meters are stored
in the APPLIANCE.DDI file in the program’s directory. If a new blood glucose
meter is purchased, please, upgrade this file from the webpage of 77 Elektronika
Ltd.
12. Data upload
During data upload, hold the meter firmly without shaking at a maximum
distance of 50 cm from the infrared device.
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In case of error, check whether the infrared device is connected properly and
whether the appropriate COM or USB port is selected.
3.5.3. Archiving
The program is able to store the actual database into backward file if certain
settings have been done previously. Settings can be set in the „Data
Transfer/Archiving” menu. Actual data is saved into the given archive directory.
This archiving process provides data safety only if the archive directory is
located on another computer or at least physically on another drive of the same
computer. This archiving routine is recommended to be done daily. It is a good
idea to burn archive files on CD every week or two weeks. Do not use one CD
multiple times by creating multiple session disks. If a problem arises after the
second or the third writing, the whole disk becomes useless, resulting in the loss
of previous archive files. Do not use floppy disks for archiving, they are very
insecure.
3.5.4. Transfer data
Transfer data is for data transfer between the computers of doctors and
patients. Data are saved in the selected directory, which can be on a floppy or on
any kind of flash memory (pen-drive). The reason why the use of the floppy
disks is recommended in this case and not in case of archiving is that in this case
damaged data can be restored while they could not be in case of archiving.
3.5.5. Export data to text format
Results of the measurements can be saved in text format as well. This is how
they can be viewed by other programs also (such as MS Excel). Data are
separated by tabulators except if CSV format was selected. In this case a
semicolon will be the separator. Some Excel versions are using improperly CSV
format (for example: Excel ’97). By double clicking on text files, data are
displayed in one column. In versions which have problems, open files from the
menu.
3.5.6. Create patient database
Database of the patient should be consistent with the doctors’ database after
exchanging doctors as well. By selecting this menu option after opening the data
form of a patient a copy of the patients’ database can be made. In this copy only
data and region code of the doctor (for data communication through the Internet
if data-centre is available) and personal data of the patient are saved. The copy is
saved in a directory which can be on a floppy as well.
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3.5.7. Exchanging of doctors
Database of the patient should be consistent with the doctors’ database after
exchanging doctors as well. With this function the patient database created in
the 3.5.6. point can be loaded into the system. After this procedure, the database
of patient and doctor will be consistent, therefore data can be transferred through
the Internet (if data-centre is available) or by any data medium.
4. LiteLink Mini USB optical adapter
4.1. Technical data
Interface: USB
Reception angle: ± 30°
Reception distance: 5-50 cm
Size: 60 x 25 x 13 mm
Weight: 10g
4.2. Symbols
CE conformity marking
The crossed out waste bin label indicated on the
packaging of the product means that it SHOULD NOT
be disposed into normal household waste stream. To
prevent possible harm to the environment or human
health, please, separate this product from other waste
streams to ensure that it could be recycled in an
environment friendly manner. For more details on
available collection facilities, please, contact your local
distributor.
This information only apllies to customer int he European Union, according to
Directive 2002/96/EC OF THE EUROPEAN PALIAMENT AND OF THE
COUNCIL OF 27 January 2003
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