Download Exhibitor BrochureDownload PDF - TacOps West Tactical Training

"1#
Capture leads with your phone
4!'
- �
We developed an iPhone and Android app to capture attendee data by scanning
their badge QR code. Data includes name, agency, title, address, phone & email.
Data can be exported and sent to your email for post show follow-up.
Increased percentage of potential buyers
Targeted audience of the law enforcement tactical community keeps the
percentage of potential buyers high. Spend less time qualifying customers.
Speak in front of conference classes
Present your product or service in front of a captive audience of potential
customers can strengthen your brand and drive traffic to your booth.
Networking events with attendees
Multiple networking functions with attendees to give your company
additional opportunities to sell in a relaxed atmosphere with dinner, drinks &
entertainment, all included with your booth fee.
Prize drawings from your booth
Prize drawings allow you to demonstrate and discuss your products on
the house microphone to all the attendees in the exhibit hall. Attendees
MUST be present at your booth to win.
• Classes scheduled to maximize exhibit hall traffic.
• TacOps West is sponsored by the National Tactical Officers Association, the California Association of
Tactical Officers, the Arizona Tactical Officers Association, the Utah Tactical Officers Association, the
Washington State Tactical Officers Associaion and the local Nevada SWAT teams.
• TacOps East is hosted by the National Capitol Region SWAT Assocation, a not for profit Association
that represents all the Tactial Teams in and around Washington D.C., Virginia, Maryland.
• Over 40 training tracks from top instructors from across the country will be provided at a low cost to
ensure the audience. T his includes a mix of classroom and high-demand practical application training.
TacOps is put together by active law
enforcement officers.
GOLD
SILVER
BRONZE
• Logo on the cover of the
conference guide issued to
each attendee
• Logo on Expo banner, and
conference website
• Full page ad in the conference
guide
• Two Deluxe booth spaces
included
• Company logo on magazine
advertisements
• Logo printed on attendee bags
• Attendee bag inserts
• Company logo on the cover of
15K mailed attendee brochures
• Participate in punch card raffle
with your logo printed on the
punch card & speak to
attendees on the house
microphone
• Logo on the cover of the
conference guide issued to
each attendee
• Logo on Expo banner, and
conference website
• Full page ad in the conference
guide
• One Deluxe booth space
included
• Company logo on magazine
advertisements
• Logo printed on attendee bags
• Attendee bag inserts
• Logo on the cover of the
conference guide issued to
each attendee
• Logo on Expo banner, and
conference website
• Half page ad in the conference
guide
• One Deluxe booth space
included
. �
s-� ..,.,
LANYARD SPONSOR: Your company name or website address and logo printed on
all attendee badge lanyards. Lanyards are given to every attendee and must be worn at all
times in order for them to enter the exhibit hall, networking events and classrooms.
Investment: $2,000
------
-- ---
DIRECT MAILING ADVERTISEMENT: Half page ad in the conference attendee brochure
that is mailed to over 15,000 agencies, SWAT Teams and individual officers. Investment: $800
ATTENDEE BAG LOGO: Your company logo printed on the outside of the conference bag
that is given to each attendee. Investment: $350
ATTENDEE BAG INSERTS:
Have your product brochure placed in
each attendee's conference bag (limit 12
pages
or
additional
Investment: $500
cost
may
apply).
CONFERENCE GUIDE
ADVERTISING: Back Cover- $950,
Inside Covers- $650, Full Page Ad- $500
Half Page Ad- $300
EXHIBIT SET UP:
Tuesday, May 17, 2016 1:00pm – 6:00pm
Wednesday, May 18, 2016 7:00am – 9:30am
EXPO OPEN:
Wednesday, May 18, 2016 10:00am – 5:00pm
Thursday, May 19, 2016 10:00am – 3:00pm
EASY EXHIBIT SET UP:
You can bring your equipment directly into the exhibit hall and set up your own booth
without any additional labor charges.
STANDARD EXHIBIT SPACE RENTAL:
(No furniture included)
$1,195 per standard 10’ x 10’ space
DELUXE EXHIBIT SPACE RENTAL:
(Includes: one 6’ draped display table, two side chairs and a wastebasket)
$1,295 per deluxe 10’ x 10’ space
EXHIBIT SET UP:
Tuesday, September 6, 2016
1:00pm – 6:00pm
Wednesday, September 7, 2016
7:00am – 9:30am
EXPO OPEN:
Wednesday, September 7, 2016
10:00am – 5:00pm
Thursday, September 8, 2016
10:00am – 3:00pm
EASY EXHIBIT SET UP:
You can bring your equipment directly into the exhibit
hall and set up your own booth without any additional
labor charges.
STANDARD EXHIBIT SPACE RENTAL:
(No furniture included)
$1,195 per standard 8’ x 10’ space
DELUXE EXHIBIT SPACE RENTAL:
(Includes: one 6’ draped display table, two side chairs
and a wastebasket)
$1,295 per deluxe 8’ x 10’ space
TacOps WEST
2016
May 18-19 • Las Vegas, NV
at the South Point Hotel &
TacOps East is hereby requested and authorized to hold exhibit space for our company in the
Casino, Las Vegas, NV. It is understood and agreed that all space will be assigned on a first-come, first-served basis. TacOps West reserves the right to assign exhibitors to the best
alternate space in the event that all of the choices made below are already reserved, and to make reasonable shifts in location for the betterment of the Exhibition.
Company Name:
Contact Person:
Title:
Name to appear on Sign & Directory if different from above:
Mailing Address:
Website:
City/State/Zip:
Phone:
Fax:
E-mail:
Exhibitor name badges needed for the following individuals who will be staffing your booth(s):
.
(Deluxe booth(s) included)
.
Exhibit Space in the TacOps West Conference & Expo is allocated in 10’x10’ Exhibit blocks.Each
exhibit space will be supplied with an identification sign, 8' high draped background and 42" side
curtains, up to 4 exhibitor name badges per space, conference guide directory listing, guard service
during non-show hours, an exhibitor service manual. Two tickets per booth to the members and
exhibitors networking dinner on May 18, 2016 and two tickets per booth for lunch in the exhibit hall
on May 19, 2016 are also included. The exposition floor is carpeted.
Gold Sponsorship (2 booths) - $4,000
Silver Sponsorship (1 booth) - $3,000
Bronze Sponsorship (1 booth)- $2,000
.
.
) – Exhibit space
specifications as listed above. $1,195.00 per 10’x10’ STANDARD space before January 22,2016.
$1,275.00 per 10’x10’ STANDARD space for Exhibit applications received after January 22, 2016.
.
– All of the
.
standard features as above PLUS one 6’x 30” draped display table, 2 side chairs and a wastebasket.
$1,295.00 per 10’x10’ DELUXE space before January 22, 2016. $1,375.00 per 10’ x 10’ DELUXE space
for exhibit applications received after January 22, 2016.
Add $100 for each 10’ x 10’ corner booth space.
.
Full Page Ad (back cover) - $950
Full Page Ad (inside covers) - $650
Full Page Ad - $500
½ Page Ad - $300
Lanyard Sponsor - $2,000
Direct Mailing Ad to 15K (half page) - $800
.
Logo Printed on Attendee Bags - $350
Full payment must accompany application.
Attendee Bag Inserts - $500
Custom sponsorship options available
PREFERRED EXHIBIT SPACE LOCATIONS (SEE FLOOR PLAN)
First Choice:
Second Choice:
Third Choice:
Fourth Choice:
MARKETING TOTAL:
PLEASE SPECIFY COMPANIES AND/OR TYPE OF COMPANIES YOU.
Check enclosed for $
Do
Charge my credit card $
Wish To Be Near:
(payable to TacOps West)
MC
VISA
AMEX
DISCOVER
Wish to be near:
(TacOps West will make reasonable efforts to accommodate Exhibitor’s requests; however, can
give no guarantee that Exhibitor’s requests will be accommodated).
Card Number
PRODUCTS TO BE DISPLAYED (Use a separate sheet if necessary) :
Expiration Date
QTY
RATE
SUBTOTAL
OPTION #1 - Standard 8’ x 10’ Space
$ 1,195
Cardholder Signature
OPTION #2 - Deluxe 8’ x 10’ Space
$ 1,295
Cardholder Name:
Corner Booth Space
(Add $100 per booth)
$ 100
Late Fee if applicable:
$ 80
($80 per booth if requested after January 22, 2016)
TOTAL:
Security Code
TacOps West
19701 Bethel Church Road
Suite 103-261
Cornelius, NC 28031
1-855-822-6771
FAX TO: 1-855-822-6772
By signing below, the individual signing this contract represents and warrants that he has been duly authorized to execute this binding contract on behalf of the named Exhibitor and agrees to the terms and conditions
on page two of this contract.
.
SIGNED:
.
NAME (please print):
DATE:
TITLE:
Any Exhibitor may display products of no more than two (2) companies or clients which they represent in a single 1 0’x1 0’ exhibit space.
8. SPACE RESERVATIONS: Exhibitors can reserve space by completing the enclosed contract form and mailing it with full payment to:
TacOps West 1 9701 Bethel Church Road Suite 1 03-261 Cornelius, NC 28031
9. LOCATION-SETUP OF EXHIBITS: South Point Hotel & Casino (Exhibit Hall B) 9777 Las Vegas Blvd. South - Las Vegas, Nevada 89183
EXHIBITOR SET UP: Tuesday, May 1 7, 201 6
1 :00 p.m. – 6:00 p.m.
EXPO OPEN: Wednesday, May 1 8, 201 6
1 0:00 a.m. – 5:00 p.m.
Wednesday, May 1 8, 201 6
7:00 a.m. – 9:30 a.m.
Thursday, May 1 9, 201 6
1 0:00 a.m. – 3:00 p.m.
All Exhibits must be in place and fully assembled by 9:30 a.m. on Wednesday, May 1 8, 201 6, and removed immediately after the Exposition closes at 3:00 p.m. on Thursday, May 1 9, 201 6. TacOps West reserves
the right to change exhibit hours. Exhibitors shall not, during the two day period of the Exposition, conduct or sponsor any classes, seminars, exhibits or similar activities other than those provided in conjunction with
TacOps West within fifty (50) miles of the Exposition without the expressed written consent of TacOps West.
1 0. EXHIBITOR IDENTIFICATION AND HOTEL RESERVATIONS: Exhibitors will be furnished with identification name badges prior to the Exposition’s opening. A discounted group hotel room rate of $75.00, plus tax, per
room, per night has been established. Guestroom reservation information will be forwarded to Exhibitors with their exhibit space confirmation.
All guestroom reservations are to be made directly with the Hotel.
1 1 . EXHIBIT SPACE EQUIPMENT AND SERVICE INFORMATION: Exhibitor agrees to be bound by the rules and regulations as may be established by TacOps West or set forth in the Exhibitor’s Manual which will be
forwarded to Exhibitors within a reasonable time prior to the Exposition. The floor of Exhibit Hall B is carpeted.
Complete shipping instructions and information regarding furniture rental, electrical work, telephone installation, plumbing, labor for erecting exhibits, drayage, etc. will be forwarded to Exhibitors in advance.
Freight, drayage, furniture and decorating services will be available through Advantage Conference & Expo, the official service contractor of TacOps West. A service desk will be maintained by Advantage Conference &
Expo in the exhibit servicing area. TacOps West assumes no responsibility or liability for any of the foregoing services performed or material delivered.
1 2. INSTALLATION AND REMOVAL TIME: Freight MUST BE REGISTERED in the Hotel's loading docks between the hours of 12:00 pm and 4:30 pm on Tuesday, May 17, 2016, the Expo’s set up date. Exhibitors may install
at 1:00 p.m. VEHICLES MUST BE IN PLACE BY 10:00 a.m. on Tuesday, May 17, 2016 and will be given first preference.
Dismantling may not begin until 3:00 p.m. on Thursday, May 19, 2016. All Exhibits must be removed by 10:00 p.m. on Thursday, May 19, 2016. Materials not removed by this time will be removed by Advantage
Conference & Expo and put in storage at Exhibitor’s expense. Exact hours of installation and dismantling are subject to change at the discretion of TacOps West.
1 3. CANCELLATION: (a) In the event the Exhibitor cancels all, or part, of the exhibit space contracted for hereunder, the following provisions shall apply: (i) if written notice of cancellation is received by TacOps West prior
to January 22, 2016 the Exhibitor shall pay a cancellation fee equal to one-half of the cancelled exhibit space rental fee; (ii) if written notice of cancellation is received by TacOps West on or after January 22, 2016 and prior
to March 1, 2016, the Exhibitor shall pay a cancellation fee equal to two-thirds of the cancelled exhibit space rental fee; (iii) if written notice of cancellation is received by TacOps West on or after March 2, 2016 the Exhibitor
shall pay a cancellation fee equal to the full cancelled exhibit space rental fee. (iv) Whenever the cancellation fee payable hereunder shall exceed the total payments already made to TacOps West, Exhibitor shall promptly
pay TacOps West the balance of such fee; whenever the payments already made by Exhibitor to TacOps West hereunder shall exceed the cancellation fee payable, TacOps West shall refund such excess to Exhibitor. Except
for such excess, all payments made to TacOps West under the Exhibit Space Contract shall be deemed fully earned and non-refundable when made in consideration for expenses incurred by TacOps West and TacOps
West's lost or deferred opportunity to provide exhibit space to others, and all cancellation fees that may become due hereunder are acknowledged by Exhibitor to constitute liquidated damages.
(b) If the exhibit space is not occupied by the Exhibitor by 9:00 a.m. on Wednesday, May 18, 2016, Exhibitor shall be deemed to have cancelled the exhibit space contracted for, and TacOps West shall have the right
to use such space as it deems appropriate and the Exhibitor shall pay to TacOps West all amounts which would have been due, under the terms of subparagraph (a) above, if Exhibitor had cancelled the contract as of such
date. If notice of cancellation was not received by 9:00 a.m. on Wednesday, May 18, 2016, the Exhibitor shall, in addition to cancellation fees, pay the cost of decorating the ordered exhibit space in such manner as TacOps
West deems appropriate.
(c) If the Exhibitor does not make full payment when due under the terms of this contract, TacOps West may terminate this contract and the Exhibitor shall be responsible for payment to TacOps West of all amounts
which would have been due TacOps West, under the terms of subparagraph (a) above, if the Exhibitor had cancelled this contract as of the date of such default.
(d) Except as Exhibitor’s rental obligation may be reduced in accordance with the terms set forth in subparagraph (a) above, the Exhibitor shall be responsible for payment of the total exhibit space rental fee
whether the Exposition is cancelled, delayed or relocated, in whole or in part, as a result of riot, strike, civil disorder, act of war, act of God, or any other cause or any kind whatsoever not within the control of TacOps West.
1 4. USE OF EXHIBIT SPACE: All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided, by the Exhibitor with the exhibit space, for the
comfort and safety of persons watching demonstrations and other promotional activities. Each Exhibitor is responsible for keeping the aisles near its exhibit free of congestion caused by demonstrations or other
promotions.
HEIGHT LIMITATIONS FOR DISPLAYS: (a)Exhibitors shall not display or place any product, sign, partition, person, apparatus, shelving, or other construction which extends more than eight (8) feet above the floor
or more than four (4) feet forward from the back wall of the booth. Displays between back construction and front of booth may be no higher than four (4) feet. Specially created island booths, or vehicles on display
consisting of three or more standard booths may be exempted from the height and extension rule; however, such an exemption must be granted by TacOps West. No interference with light or view of other exhibitors will
be permitted. Any item hung 8’ or more overhead (granted this exemption) must be hung by hotel riggers at the expense of the Exhibitor.
(b) The use of sound systems is permissible, provided that they are not audible more than 3 feet into the aisle or into neighboring exhibit spaces, and that the sound is directed into the Exhibitor’s exhibit space or
vertically. Exposition Management shall have absolute control over implementation of this regulation, the intent of which is that sound systems shall not be audibly objectionable to neighboring Exhibitors. TacOps West
retains the right to erect barriers or relocate Exhibit space as a result of complaints received from neighboring exhibitors regarding disturbances caused by flashing lights.
(c)Exhibitors must display only the goods manufactured, or services rendered by them in their regular course of business and as shown in paragraph 7 on the reverse hereof. No firm or organization not assigned
exhibit space will be permitted to solicit business within the exhibit area.
(d)TacOps West reserves the right to restrict exhibits which, because of noise, flashing lights, method of operation, materials, or for any other reason become objectionable, and also to prohibit or remove any
exhibit which, in the opinion of TacOps West, may detract from the general character of the Exposition as a whole, or consist of products or services inconsistent with the purpose of the Exposition. This reservation
includes persons, things, conduct, printed matter, and anything of a character, which TacOps West deems, is objectionable. In the event of such restriction or removal, TacOps West shall not be liable for any refunds or
other exhibit expenses. No food or animals may be offered or displayed as part of the Exhibit unless given prior approval by TacOps West.
(e)ALL FIREARMS MUST BE REGISTERED WITH SHOW SECURITY and brought to the attention of TacOps West upon completion of this Application. All weapons on display must be rendered inoperative and
must conform to the list of requirements furnished to Exhibitor, as a contract addendum. All Exhibitors displaying weapons of any kind must furnish TacOps West with their Weapons Registration permit by no later than
Tuesday, May 17, 2016.
1 5. TAXES AND LICENSES: Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees, or other charges that shall become due to any authority in connection with their
activities at the Exposition. Each Exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in the Exhibitor’s booth, display or demonstration.
No exhibitor will be permitted to play, broadcast or have performed any music, or use any other copyrighted material, such as photographs or other artistic works, without first presenting to TacOps West satisfactory proof
that the Exhibitor has, or does not need, a license to use such music or copyrighted material. The Exhibitor shall remain liable for and shall indemnify and hold TacOps West, their agents and employees, harmless from all
loss, claims, causes of action, suits, damages, liabilities, expenses and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) of any patent,
copyright, or trade secret rights or privileges by Exhibitor, Exhibitor’s agents or employees.
1 6. EXHIBIT SAFETY: For all exhibits over twelve (12) feet high, the Exhibitor hereby represents and warrants to TacOps West that Exhibitor has taken all steps reasonably necessary in its judgment to ensure the sound
engineering and structural integrity of its exhibit design and the proper construction and safety of the exhibit itself, as erected, including obtaining the certification of a registered structural engineer if reasonably
available. All Exhibitors accept responsibility for any personal injury or property damage that may result directly or indirectly from the collapse of its exhibit or any portion thereof or the existence of any other unsafe
condition in its exhibit. Exhibitor hereby agrees to indemnify and hold harmless TacOps West, the owner and manager of the South Point Hotel Group, and all others lawfully on the exhibit floor, from and against any
claim, loss, liability or damage suffered as a result of Exhibitor’s construction or maintenance of an unsafe exhibit. Exhibitor will furnish TacOps West with the engineering and/or insurance certificates referred to herein
upon request prior to or during the Exposition.
1 7. LIABILITY: TacOps West, the owner and manager of the South Point Hotel Group, and their agents or representatives, will assume no responsibility for any injury, loss, or damage that may occur to the Exhibitor or the
Exhibitor’s employees, Exhibitor’s property or personal property of their officers, agents or employees from any cause whatsoever.
Any exhibitor wishing to insure his personnel or goods against injury, theft, damage by fire, accident or other cause, must do so at his own expense. The Contracting Party hereby indemnifies and shall defend and
hold harmless TacOps West, the owner and manager of the South Point Hotel Group, its officers and its employees from and against any and all suits, actions, legal or administrative proceedings, claims, demands,
damages, liabilities, monetary loss, interest, attorney’s fees, costs and expenses of whatsoever kind or nature arising out of the performance of this agreement, including those arising out of injury to or death of
Contracting Party’s employees or subcontractors, whether arising before, during or after completion of the services hereunder and in any manner directly or indirectly caused, occasioned or contributed to in whole or in
part, by reason of any act, omission, fault or negligence of Contracting Party or its employees, agents or subcontractors.
TacOps West shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of war, acts of God, or any other cause beyond its control. Anyone visiting, viewing or otherwise
participating in the Exhibitor’s exhibit(s) is deemed to be the invitee, guest or licensee of the Exhibitor, rather the invitee, guest or licensee of TacOps West, their agents or representatives.
TacOps West shall not be liable for any injury whatsoever to property of the Exhibitor, or to persons conducting or otherwise participating in the conduct of the exhibit or to invitees, licensees, or guests of the Exhibitor.
Exhibitor agrees to abide by existing agreements and regulations covering the use of services in the Exhibition facility. The Exhibitor assumes full responsibility and liability for the acts or omissions of its agents,
employees, or independent contractors, whether acting within or without the scope of their authority and agrees to save harmless TacOps West, their agents and representatives, and the South Point Hotel Group from
responsibility or liability resulting directly or indirectly from such acts, or omissions. Under no circumstances will TacOps West be liable for any lost profits or other incidental or consequential damages.
There is no other agreement or warranty between the Exhibitor and TacOps West, their agents or representatives except as set forth in this document. The rights of TacOps West, their agents, or representatives shall
not be deemed waived except as specifically stated in writing and signed by an authorized officer of their organization.
1 8. SECURITY AND INSURANCE: TacOps West will supply guard service during the hours the exhibit area is closed. However, the Exhibitor is solely and fully responsible for its own exhibit material and should insure its
exhibit against loss or damage from any cause whatsoever. All property of an exhibitor is understood to remain in its care, custody and control in transit to or from or within the confines of the Exhibit Hall. Exhibitor agrees
to waive its right of subrogation against TacOps West.
1 9. LIABILITY INSURANCE: Exhibitor shall obtain, at its own expense, adequate insurance, but in no event less than $1 million of comprehensive general liability insurance including the so called “broad form
endorsement”.
20. CARE OF BUILDING AND EQUIPMENT: Exhibitors, their agents, employees or independent contractors must not injure or deface the walls or floors of the building, the exhibit spaces, or the equipment of the exhibit
spaces. When such damage appears, the Exhibitor is liable to the owner of the property so damaged. All materials used in decoration must be flameproof. Electric wiring must conform with the National Electric Code
safety rules and all other applicable rules, regulations, fire laws, electrical codes and other governing laws, which affect the installation, conduct and disassembly of the exhibit. Combustible materials or explosives are
not permitted in the Exhibit Hall. The Exhibitor should also comply with requests of officials of the South Point Hotel Group and TacOps West with respect to the installation, conduct and disassembly of the exhibit.
TacOps East
2016
exhibitor booth contract
September 7 - 8, 2016 • Arlington, VA
at the Marriott Crystal
TacOps East is hereby requested and authorized to hold exhibit space for our company in the
Gateway in Arlington, VA. It is understood and agreed that all space will be assigned on a first-come, first-served basis. TacOps East reserves the right to assign exhibitors to the
best alternate space in the event that all of the choices made below are already reserved, and to make reasonable shifts in location for the betterment of the Exhibition.
Company Name:
Contact Person:
Title:
Name to appear on Sign & Directory if different from above:
Mailing Address:
Website:
City/State/Zip:
Phone:
Fax:
E-mail:
Exhibitor name badges needed for the following individuals who will be staffing your booth(s):
.
(Deluxe booth(s) included)
.
Exhibit space in the TacOps East Conference & Expo is allocated in 8’x10’ exhibit blocks. Each
exhibit space will be supplied with an identification sign, 8' high draped background and 42" side
curtains, up to 4 exhibitor name badges per space, conference guide directory listing, guard
service during non-show hours, an exhibitor service manual. Two tickets per booth to the
members and exhibitors networking dinner on September 7, 2016 and two tickets per booth for
lunch in the exhibit hall on September 8, 2016 are also included. The exposition floor is carpeted.
Gold Sponsorship (2 booths) - $4,000
Silver Sponsorship (1 booth) - $3,000
Bronze Sponsorship (1 booth)- $2,000
.
.
) – Exhibit space
specifications as listed above. $1,195.00 per 8’x10’ STANDARD space before March 15, 2016.
$1,275.00 per 8’x10’ STANDARD space for Exhibit applications received after March 15, 2016.
– All of the
.
standard features as above PLUS one 6’x 30” draped display table, 2 side chairs and a wastebasket.
$1,295.00 per 8’x10’ DELUXE space before March 15, 2016. $1,375.00 per 8’ x 10’ DELUXE space for
exhibit applications received after March 15, 2016.
Add $100 for each 8’ x 10’ corner booth space.
.
Full Page Ad (back cover) - $950
Full Page Ad (inside cover) - $650
Full Page Ad - $500
½ Page Ad - $300
Lanyard Sponsor - $2,000
Direct Mailing Ad to 15K (half page) - $800
.
Logo Printed on Attendee Bags - $350
Full payment must accompany application.
Attendee Bag Inserts - $500
Custom sponsorship options available
PREFERRED EXHIBIT SPACE LOCATIONS (SEE FLOOR PLAN)
First Choice:
Second Choice:
Third Choice:
Fourth Choice:
MARKETING TOTAL:
PLEASE SPECIFY COMPANIES AND/OR TYPE OF COMPANIES YOU:
Check enclosed for $
Do
Charge my credit card $
Wish To Be Near:
(payable to TacOps East)
MC
VISA
AMEX
DISCOVER
Wish to be near:
(TacOps East will make reasonable efforts to accommodate Exhibitor’s requests; however, can give
no guarantee that Exhibitor’s requests will be accommodated).
Card Number
PRODUCTS TO BE DISPLAYED (Use a separate sheet if necessary) :
Expiration Date
QTY
RATE
SUBTOTAL
OPTION #1 - Standard 8’ x 10’ Space
$ 1,195
Cardholder Signature
OPTION #2 - Deluxe 8’ x 10’ Space
$ 1,295
Cardholder Name:
Corner Booth Space
(Add $100 per booth)
$ 100
Late Fee if applicable:
$ 80
($80 per booth if requested after March 15, 2016)
TOTAL:
Security Code
TacOps East
19701 Bethel Church Road
Suite 103-261
Cornelius, NC 28031
1-855-822-6771
FAX TO: 1-855-822-6772
By signing below, the individual signing this contract represents and warrants that he has been duly authorized to execute this binding contract on behalf of the named Exhibitor and agrees to the terms and conditions
on page two of this contract.
.
SIGNED:
.
NAME (please print):
DATE:
TITLE:
Any Exhibitor may display products of no more than two (2) companies or clients which they represent in a single 8’x1 0’ exhibit space.
8. SPACE RESERVATIONS: Exhibitors can reserve space by completing the enclosed contract form and mailing it with full payment to:
TACOPS EAST 1 9701 Bethel Church Road Suite 1 03-261 Cornelius, NC 28031
9. LOCATION-SETUP OF EXHIBITS: Marriott Crystal Gateway (Arlington Ballroom) 1700 Jefferson Davis Highway Arlington, VA 22202
EXHIBITOR SET UP: Tuesday, September 6, 201 6
1 :00 p.m. – 6:00 p.m.
EXPO OPEN: Wednesday, September 7, 201 6
1 0:00 a.m. – 5:00 p.m.
Wednesday, September 7, 201 6 7:00 a.m. – 9:30 a.m.
Thursday, September 8, 201 6
1 0:00 a.m. – 3:00 p.m.
All Exhibits must be in place and fully assembled by 9:30 a.m. on Wednesday, September 7, 201 6, and removed immediately after the Exposition closes at 3:00 p.m. on Thursday, September 8, 201 6. TacOps
East reserves the right to change exhibit hours. Exhibitors shall not, during the two day period of the Exposition, conduct or sponsor any classes, seminars, exhibits or similar activities other than those provided in
conjunction with TacOps East within fifty (50) miles of the Exposition without the expressed written consent of TacOps East.
1 0. EXHIBITOR IDENTIFICATION AND HOTEL RESERVATIONS: Exhibitors will be furnished with identification name badges prior to the Exposition’s opening. A discounted group hotel room rate of $159, plus tax, per
room, per night has been established. Guestroom reservation information will be forwarded to Exhibitors with their exhibit space confirmation.
All guestroom reservations are to be made directly with the Hotel.
1 1 . EXHIBIT SPACE EQUIPMENT AND SERVICE INFORMATION: Exhibitor agrees to be bound by the rules and regulations as may be established by TacOps East or set forth in the Exhibitor’s Manual which will be
forwarded to Exhibitors within a reasonable time prior to the Exposition. The floor of the Arlington Ballroom is carpeted.
Complete shipping instructions and information regarding furniture rental, electrical work, telephone installation, plumbing, labor for erecting exhibits, drayage, etc. will be forwarded to Exhibitors in advance.
Freight, drayage, furniture and decorating services will be available through Advantage Conference & Expo, the official service contractor of TacOps East. A service desk will be maintained by Advantage Conference &
Expo in the exhibit servicing area during move in and move out only. TacOps East assumes no responsibility or liability for any of the foregoing services performed or material delivered.
1 2. INSTALLATION AND REMOVAL TIME: Freight MUST BE REGISTERED in the Hotel's loading docks between the hours of 12:00 pm and 4:30 pm on Tuesday, September 6, 2016, the Expo’s set up date. Exhibitors may
install at 1:00 p.m. VEHICLES MUST BE IN PLACE BY 9:00 a.m. on Tuesday, September 6, 2016 and will be given first preference. Locations that can not accomodate vehicles will be displayed outside the hotel entrance.
Dismantling may not begin until 3:00 p.m. on Thursday, September 8, 2016. All Exhibits must be removed by 11:00 p.m. on Thursday, September 8, 2016. Materials not removed by this time will be removed by
Advantage Conference & Expo and put in storage at Exhibitor’s expense. Exact hours of installation and dismantling are subject to change at the discretion of TacOps East.
1 3. CANCELLATION: (a) In the event the Exhibitor cancels all, or part, of the exhibit space contracted for hereunder, the following provisions shall apply: (i) if written notice of cancellation is received by TacOps East prior
to May 15, 2016, the Exhibitor shall pay a cancellation fee equal to one-half of the cancelled exhibit space rental fee; (ii) if written notice of cancellation is received by TacOps East on or after May 15, 2016 and prior to June
14, 2016, the Exhibitor shall pay a cancellation fee equal to two-thirds of the cancelled exhibit space rental fee; (iii) if written notice of cancellation is received by TacOps East on or after June 14, 2016 the Exhibitor shall pay
a cancellation fee equal to the full cancelled exhibit space rental fee. (iv) Whenever the cancellation fee payable hereunder shall exceed the total payments already made to TacOps East, Exhibitor shall promptly pay
TacOps East the balance of such fee; whenever the payments already made by Exhibitor to TacOps East hereunder shall exceed the cancellation fee payable, TacOps East shall refund such excess to Exhibitor. Except for
such excess, all payments made to TacOps East under the Exhibit Space Contract shall be deemed fully earned and non-refundable when made in consideration for expenses incurred by TacOps East and TacOps East's lost
or deferred opportunity to provide exhibit space to others, and all cancellation fees that may become due hereunder are acknowledged by Exhibitor to constitute liquidated damages.
(b) If the exhibit space is not occupied by the Exhibitor by 9:00 a.m. on Wednesday, September 7, 2016, Exhibitor shall be deemed to have cancelled the exhibit space contracted for, and TacOps East shall have the
right to use such space as it deems appropriate and the Exhibitor shall pay to TacOps East all amounts which would have been due, under the terms of subparagraph (a) above, if Exhibitor had cancelled the contract as of
such date. If notice of cancellation was not received by 9:00 a.m. on Wednesday, September 7, 2016, the Exhibitor shall, in addition to cancellation fees, pay the cost of decorating the ordered exhibit space in such manner
as TacOps East deems appropriate.
(c) If the Exhibitor does not make full payment when due under the terms of this contract, TacOps East may terminate this contract and the Exhibitor shall be responsible for payment to TacOps East of all amounts
which would have been due TacOps East, under the terms of subparagraph (a) above, if the Exhibitor had cancelled this contract as of the date of such default.
(d) Except as Exhibitor’s rental obligation may be reduced in accordance with the terms set forth in subparagraph (a) above, the Exhibitor shall be responsible for payment of the total exhibit space rental fee
whether the Exposition is cancelled, delayed or relocated, in whole or in part, as a result of riot, strike, civil disorder, act of war, act of God, or any other cause or any kind whatsoever not within the control of TacOps East.
1 4. USE OF EXHIBIT SPACE: All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided, by the Exhibitor with the exhibit space, for the
comfort and safety of persons watching demonstrations and other promotional activities. Each Exhibitor is responsible for keeping the aisles near its exhibit free of congestion caused by demonstrations or other
promotions.
HEIGHT LIMITATIONS FOR DISPLAYS: (a)Exhibitors shall not display or place any product, sign, partition, person, apparatus, shelving, or other construction which extends more than eight (8) feet above the floor
or more than four (4) feet forward from the back wall of the booth. Displays between back construction and front of booth may be no higher than four (4) feet. Specially created island booths, or vehicles on display
consisting of three or more standard booths may be exempted from the height and extension rule; however, such an exemption must be granted by TacOps East. No interference with light or view of other exhibitors will
be permitted. Any item hung 8’ or more overhead (granted this exemption) must be hung by hotel riggers at the expense of the Exhibitor.
(b) The use of sound systems is permissible, provided that they are not audible more than 3 feet into the aisle or into neighboring exhibit spaces, and that the sound is directed into the Exhibitor’s exhibit space or
vertically. Exposition Management shall have absolute control over implementation of this regulation, the intent of which is that sound systems shall not be audibly objectionable to neighboring Exhibitors. TacOps East
retains the right to erect barriers or relocate Exhibit space as a result of complaints received from neighboring exhibitors regarding disturbances caused by flashing lights.
(c)Exhibitors must display only the goods manufactured, or services rendered by them in their regular course of business and as shown in paragraph 7 on the reverse hereof. No firm or organization not assigned
exhibit space will be permitted to solicit business within the exhibit area.
(d)TacOps East reserves the right to restrict exhibits which, because of noise, flashing lights, method of operation, materials, or for any other reason become objectionable, and also to prohibit or remove any exhibit
which, in the opinion of TacOps East, may detract from the general character of the Exposition as a whole, or consist of products or services inconsistent with the purpose of the Exposition. This reservation includes
persons, things, conduct, printed matter, and anything of a character, which TacOps East deems, is objectionable. In the event of such restriction or removal, TacOps East shall not be liable for any refunds or other exhibit
expenses. No food or animals may be offered or displayed as part of the Exhibit unless given prior approval by TacOps East.
(e)ALL FIREARMS MUST BE REGISTERED WITH SHOW SECURITY and brought to the attention of TacOps East upon completion of this Application. All weapons on display must be rendered inoperative and
must conform to the list of requirements furnished to Exhibitor, as a contract addendum. All Exhibitors displaying weapons of any kind must furnish TacOps East with their Weapons Registration permit by no later than
Tuesday, September 6, 2016.
1 5. TAXES AND LICENSES: Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees, or other charges that shall become due to any authority in connection with their
activities at the Exposition. Each Exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in the Exhibitor’s booth, display or demonstration.
No exhibitor will be permitted to play, broadcast or have performed any music, or use any other copyrighted material, such as photographs or other artistic works, without first presenting to TacOps East satisfactory proof
that the Exhibitor has, or does not need, a license to use such music or copyrighted material. The Exhibitor shall remain liable for and shall indemnify and hold TacOps East, their agents and employees, harmless from all
loss, claims, causes of action, suits, damages, liabilities, expenses and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claimed violation or infringement) of any patent,
copyright, or trade secret rights or privileges by Exhibitor, Exhibitor’s agents or employees.
1 6. EXHIBIT SAFETY: For all exhibits over twelve (12) feet high, the Exhibitor hereby represents and warrants to TacOps East that Exhibitor has taken all steps reasonably necessary in its judgment to ensure the sound
engineering and structural integrity of its exhibit design and the proper construction and safety of the exhibit itself, as erected, including obtaining the certification of a registered structural engineer if reasonably
available. All Exhibitors accept responsibility for any personal injury or property damage that may result directly or indirectly from the collapse of its exhibit or any portion thereof or the existence of any other unsafe
condition in its exhibit. Exhibitor hereby agrees to indemnify and hold harmless TacOps East, the owner and manager of the Marriott Crystal Gateway, and all others lawfully on the exhibit floor, from and against any claim,
loss, liability or damage suffered as a result of Exhibitor’s construction or maintenance of an unsafe exhibit. Exhibitor will furnish TacOps East with the engineering and/or insurance certificates referred to herein upon
request prior to or during the Exposition.
1 7. LIABILITY: TacOps East, the owner and manager of the Marriott Crystal Gateway, and their agents or representatives, will assume no responsibility for any injury, loss, or damage that may occur to the Exhibitor or the
Exhibitor’s employees, Exhibitor’s property or personal property of their officers, agents or employees from any cause whatsoever.
Any exhibitor wishing to insure his personnel or goods against injury, theft, damage by fire, accident or other cause, must do so at his own expense. The Contracting Party hereby indemnifies and shall defend and
hold harmless TacOps East, the owner and manager of the Marriott Crystal Gateway, its officers and its employees from and against any and all suits, actions, legal or administrative proceedings, claims, demands,
damages, liabilities, monetary loss, interest, attorney’s fees, costs and expenses of whatsoever kind or nature arising out of the performance of this agreement, including those arising out of injury to or death of
Contracting Party’s employees or subcontractors, whether arising before, during or after completion of the services hereunder and in any manner directly or indirectly caused, occasioned or contributed to in whole or in
part, by reason of any act, omission, fault or negligence of Contracting Party or its employees, agents or subcontractors.
TacOps East shall not be liable for failure to perform its obligations under this contract as a result of strikes, riots, acts of war, acts of God, or any other cause beyond its control. Anyone visiting, viewing or otherwise
participating in the Exhibitor’s exhibit(s) is deemed to be the invitee, guest or licensee of the Exhibitor, rather the invitee, guest or licensee of TacOps East, their agents or representatives.
TacOps East shall not be liable for any injury whatsoever to property of the Exhibitor, or to persons conducting or otherwise participating in the conduct of the exhibit or to invitees, licensees, or guests of the Exhibitor.
Exhibitor agrees to abide by existing agreements and regulations covering the use of services in the Exhibition facility. The Exhibitor assumes full responsibility and liability for the acts or omissions of its agents,
employees, or independent contractors, whether acting within or without the scope of their authority and agrees to save harmless TacOps East, their agents and representatives, and the Marriott Crystal Gateway from
responsibility or liability resulting directly or indirectly from such acts, or omissions. Under no circumstances will TacOps East be liable for any lost profits or other incidental or consequential damages.
There is no other agreement or warranty between the Exhibitor and TacOps East, their agents or representatives except as set forth in this document. The rights of TacOps East, their agents, or representatives shall
not be deemed waived except as specifically stated in writing and signed by an authorized officer of their organization.
1 8. SECURITY AND INSURANCE: TacOps East will supply guard service during the hours the exhibit area is closed. However, the Exhibitor is solely and fully responsible for its own exhibit material and should insure its
exhibit against loss or damage from any cause whatsoever. All property of an exhibitor is understood to remain in its care, custody and control in transit to or from or within the confines of the Exhibit Hall. Exhibitor agrees
to waive its right of subrogation against TacOps East.
1 9. LIABILITY INSURANCE: Exhibitor shall obtain, at its own expense, adequate insurance, but in no event less than $1 million of comprehensive general liability insurance including a broad form named insured
endorsement.
20. CARE OF BUILDING AND EQUIPMENT: Exhibitors, their agents, employees or independent contractors must not injure or deface the walls or floors of the building, the exhibit spaces, or the equipment of the exhibit
spaces. When such damage appears, the Exhibitor is liable to the owner of the property so damaged. All materials used in decoration must be flameproof. Electric wiring must conform with the National Electric Code
safety rules and all other applicable rules, regulations, fire laws, electrical codes and other governing laws, which affect the installation, conduct and disassembly of the exhibit. Combustible materials or explosives are
not permitted in the Exhibit Hall. The Exhibitor should also comply with requests of officials of the Marriott Crystal Gateway and TacOps East with respect to the installation, conduct and disassembly of the exhibit.