Download Provider User Guide

Department of Education and Training PRISMS User Guide
- View/Print CoE Certificate (to view and print the CoE Certificate),
- Add Another CoE to Student (to proceed with adding another CoE to PRISMS
for the same student)
 To view or print the CoE Certificate select the first option.
Step 4: Printing the CoE Certificate
 Upon clicking on the option View/Print CoE Certificate, PRISMS will display the CoE
Certificate.
 You can print the certificate by clicking on the PRINT button of your Internet
Browser.
 As you are the Creator and Approving Officer of this CoE, you are solely responsible
for sending a copy of the CoE Certificate to the student. You can either fax it to
them or send it in the post. If the student is under 18, you will need to print and send
the Student Welfare letter as well. This will appear as an option with the View/Print
CoE Certificate.
 If any of the details for the student changes (including accommodation particulars)
after the student has been given their CoE, then the CoE (and Student Welfare letter
if applicable) will need to be re-printed with the updated information and given to the
student.
 The student will need to present the CoE (and Welfare letter if applicable) with their
application for a student visa. The CoE Certificate will include the full address details
of the DIBP post at which the student will need to apply for their visa.
 When you have finished the approval steps stated above, you may select to
continue and add another CoE, or to log out of PRISMS.
4.12 How to Update CoE or Student Details – for an Approved CoE
Where a CoE is at a status of ‘Approved’, it is possible for PRISMS users with CoE
(Administrator) access to modify the existing CoE or student details. This is actually
performed through the Student Course Variation process and will automatically cancel the
original CoE and create a new, replacement CoE with the amended information. This will
allow you to update any field on the student record as well as allowing you to modify such
things as the proposed course start dates, the course costs, the overseas student health
flag etc.
Step 1: Search for and display the ‘Approved’ CoE for the student whose details
you wish to update
 Scroll down to the bottom of the View/Edit CoE screen and click on the ‘Cancel CoE’
button OR click on the ‘Course Variations’ tab on the View/Edit CoE screen and then
click on the ‘Add variation’ button. Both options will take you to the ‘Student Course
Variation’ screen
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