Download Provider User Guide

Department of Education and Training PRISMS User Guide
Note: You may wish to maintain additional information for the CoE in the upload file (e.g. Date
of Birth, Student Name, etc.). PRISMS will only validate and upload the first eleven columns
from the left of the grid from your excel file.
Step 1: On the “Welcome to PRISMS” Home page, select “Student Contact Upload”
menu item under ‘Provider’ menu heading in the left hand vertical menu list. This
will display the “Student Contact Upload Batch Processing” screen to the user
File(s) previously saved for upload on this page will be displayed with one of the following
status:
1. Validation – Ok.
 User Action: Not required. No errors in attached file and changes are being
applied.
2. Completed – Ok.
 User Action: Not required. Data upload successful.
3. Completed – with warning(s)

User Action: Must review any warnings displayed. Data upload was
successful.
4. Ready for processing

User Action: Not required. File is being processed by the system.
5. Validation – error(s).
 User Action: Click the associated record to view errors. Correct the errors and
perform the upload process again. Data upload is unsuccessful.
Step 2: Click on the link “Student Contact Upload Sample File-Excel (XLSX)” to
download the Sample File and choose a Provider
To update the student contact details, you must download the provided sample file by
clicking the link: “Student Contact Upload Sample File-Excel (XLSX)”.
 Sample file will come with a list of columns on the student’s contact details.
 You will then need to fill the excel sheet with the required information for each
column.
 Once the excel file is filled, you can save it to your desktop.
Step 3: To upload a new file, click the “Upload New File” button. PRISMS will now
display a pop-up window “Upload New File”.

Use the Browse button on the “Upload New File” window to select the file and click
Save to confirm file upload.
Note: Only XLS(x) file types will be accepted by the PRISMS Student Contact Upload
facility
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