Download Nepton Työaika User Manual

Nepton Työaika User Manual
Table of contents
2
Getting started
logging Terminal & current status
3
Logging Terminal & Current status
4
Other entries
5
Projects
6
Logging working hours on cell phones
monthly calendar
8
Features in the Monthly Calendar
access levels
9
Features for supervisors
11 Features for administrators
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Table of contents
page
1
Nepton Työaika User Manual
Getting started
To start Nepton Työaika, open your brow-
teisö] then enter your working communi-
tered first [Vanha salasana] and then
ser and enter the correct URL address in
ty name and click OK. [image 1]
the new password [Uusi salasana] en-
the address bar.
tered twice for confirmation.
Then enter your USER NAME [Käyttäjätunnus] and your PASSWORD [Salasa-
After confirming the password, click OK.
na] and click OK. [image 1]
The following text will appear on the sc-
your browser favourites, for easy access in
When you login for the first time it is ad-
JATKA -link to complete the task.
the future.
vised to change your password. This can be
https://evolution.nepton.fi
We suggest that you add the address to
reen SALASANA VAIHDETTU. Click on the
performed easily by activating the Perso-
Logging in
nal settings [OMAT TIEDOT] tab and
At the Login page activate the CHOOSE
then Password [Salasana]. The sys-
WORK COMMUNITY [Valitse työyh-
tem requires that the old password is en-
Image 1 Selecting a working
community and logging in.
Select your work community by clicking here.
Log in with your username [käyttäjätunnus]
and password [salasana].
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Getting started
1
2
Nepton Työaika User Manual
Logging Terminal & Current status (Nykytilanne)
Beginning work
sors, for example, will be on the right-hand
will appear on the screen. Click on JATKA
The working day commences by clicking
side of the screen. This function makes it
to continue.
on the BEGIN WORK [Aloita työ] but-
easy to inform employees, who do not ha-
ton and then the SAVE [Tallenna] but-
ve e-mail, of current issues.
Recommencing work
information that work has begun and in-
Lunch hour
on the RECOMMENCE WORK [Palaa
formation regarding to which project (eg.
When leaving for lunch click on the START
töihin] button and then the SAVE [Tal-
working office) working hours will be allo-
LUNCH HOUR [Aloita ruokatunti]
lenna] button. After clicking on the sa-
ton. After clicking on the save button,
When returning to work after lunch click
cated, will appear on the screen. Click on
button and then the SAVE [Tallenna]
ve button, information that the lunch hour
JATKA to continue.
button. After clicking on the save but-
has ended and work has recommenced
ton, information that work has stopped
will appear on the screen. Click on JATKA
The Communications window
and that the lunch hour has begun will be
to continue.
When an employee signs in, the start-up
shown on the screen. Also additional infor-
screen will appear. Messages from supervi-
mation regarding the status of the project
Image 2 Beginning work
in Nepton Työaika
Communications window tells
you what’s happening. Current issues,
messages from supervisors, etc.
begin work by clicking here.
Remember to save your changes.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Logging Terminal & Current status
2
3
Nepton Työaika User Manual
Other entries
Start leave of absence
Start vacation
recommenced will appear on the screen.
When starting a leave of absence click on
When leaving work and staring vacati-
Click on JATKA to continue.
the START LEAVE OF ABSENCE [Aloita
on press the START VACATION [Aloita
poissaolo/vapaa] button and then the
vuosiloma] button and then the SAVE
Adding comments
SAVE [Tallenna] button. After clicking
[Tallenna] button. After the save button
After logging on to Nepton Työaika, click
on the save button, information that work
has been pressed information that work
on BEGIN WORK [Aloita työ] and then
has ended and that leave of absence has
has ended and that vacation has begun
ADD COMMENT [Kommentti]. After the
begun will appear on the screen. Click on
will appear on the screen. Press JATKA to
comment is written click on COMMENT
JATKA to continue.
continue.
READY [Kommentti valmis]. After this
you will be redirected to the previous sc-
Start sick leave
Recommencing work
reen. To complete the task of adding the
When leaving work due to illness click on
After logging on to Työaika, when retur-
comment click on SAVE [Tallenna]. The
the START SICK LEAVE [Aloita sairaus-
ning to work, after either a leave of ab-
comment will then be added to working
loma] button and then the SAVE [Tal-
sence, Sick leave or Vacation click on the
calender.
lenna] button. After clicking on the save
RECOMMENCE WORK [Palaa töihin]
button, information that work has ended
button and then the SAVE [Tallenna]
and that sick leave has begun will appear
button. After clicking on the save button,
on the screen. Click on JATKA to continue.
information that the leave of absence, Sick
leave or Vacation has ended and work has
Image 3 Starting and commenting
new entries in the current status view.
Begin vacations, sickleaves and absences by clicking the correspoding icons.
The community administrator can control
which options are displayed here.
Click KOMMENTTI to add a comment.
Click kommentti valmis to return.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
other entries
3
4
Nepton Työaika User Manual
Projects
4
5
Projects
Assigning working hours
to projects
Changing projects
are to be assigned by clicking
Click start work [aloita työ] and
click SAVE [Tallenna]. After clicking on
projects [Projektit] represent either
projects [projektit] to browse avai-
the save button, information that the pro-
different projects or working locations.
lable projects. The default project will be
ject has been changed will appear on the
When there is a need to change the pro-
shown under CURRENTLY RUNNING PRO-
screen. Click on JATKA to continue.
ject to which working hours are assigned
JECTS [Käynnissä olevat projektit].
select Start work [aloita työ] and
To change projects deactivate the current
then click on the PROJECTS [Projektit]
project by pressing
button.
propriate project to which working hours
and activate the ap-
Image 4 Making project selections
on the current status view.
All Currently running projects are shown here.
Press the
button to stop a running project.
All Available projects are shown
here. Press the
button to begin
another project.
Remember to save your changes.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
. Finally,
Nepton Työaika User Manual
Logging Working Hours on Cell Phones
Logging hours
with a cell phone
Starting work
Finishing work
Starting work is easy. All you have to do is
When you want to finish your work, go to
It is now possible to use Nepton Työaika
choose your own page from the Favorites
your own page and you will see your Click
when doing remote work. Logging wor-
menu and you can start work and delegate
Finish work and wrap things up at the end
king hours is possible through the cell pho-
work in desired projects. You have to type
of the day.
ne network quickly and easily.
in your PIN code to get to your own page.
Image 5 Remote logging works
with all the more common
cell phone models.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Image 6 Starting work
with a cell phone.
Image 7 Finishing work
with a cell phone.
Logging Working Hours on Cell Phones
5
6
7
Nepton Työaika user interface overview (employee)
the Main menu
Higher-level users will see additional
adminstrative options here.
Sign out
browsing projects [projektit]
The PROJECTS (projektit) tab allows you to browse projects.
Browsing messages
Working hours
[viestintä]
[työtunnit]
Messages supervisors
On the WORKING HOURS
have sent are visible on
(työtunnit) tab, users
the COMMUNICATION
can choose either the Log-
(viestintä) tab.
ging Terminal screen or the
Monthly Calendar screen.
Click here to sign out.
Nepton Työaika User Manual
Reviewing working hours
and stopping time, a project, various be-
can be found at the bottom of the sc-
In the Calendar View work time events are
nefits, transfer hours into the work-time
reen. For example details of the working
presented in a calendar-like daily format.
bank or overtime hours, kilometers driven,
week(s) (Viikko), working hours comp-
To be able to review working hours from
and to write comments. Many features
leted (Työntekotunnit), basic working
a particular time period the required dates
can be made automatic with the settings
hours from which wages are paid (Pal-
are to be entered to the appropriate CHO-
in which case the check box will not ap-
kan perustunnit), bank holidays (Ar-
SEN TIME PERIOD [Valittu ajanjakso]
pear on the employee screen.
kipyhät) and also the balance of working
fields. The default time period is the cur-
hours (Työtuntisaldo) are summarized.
rent month. Click the blue arrows to jump
Editing entries
to the previous or the next period.
Click on any calendar event to edit any
Adding comments
existing entry. An edit the event
All entries have a comment field for addi-
[muokkaa tapahtumaa] window will
tional information which will be displayed
Making entries
Clicking the date will open the CREATE
pop up. You can change the event type,
under the timestamp. Separate comment
NEW EVENT [luo uusi tapahtuma)]
adjust starting and ending times or revise
entries can also be added to the calendar.
window. It’s that easy to enter the type
comments.
They are exluded from working hour cal-
of event (e.g. work, lunch hour, sick lea-
culations.
ve, leave of absence, days off for over-
Summary of working hours
time, and annual holiday), starting time
A summary of the chosen time period
Image 8 Basic features
of the Monthly Calendar screen.
select a time period with the date controls.
CREATE EVENTS by clicking on a date heading.
Edit event by clicking any time stamp.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features in the Monthly Calendar
6 Features in the Monthly Calendar
8
Nepton Työaika User Manual
Features for supervisors
Approving working hours
väksy tämän viikon tunnit]. Click
aikavälin kaikki tunnit]. If you choo-
Supervisors can review employees’ ca-
the button to approve the hours. The but-
se this option, you will be taken directly
lendars to approve working hours. In the
ton will disappear once you have approved
to next employee whose calendar still has
Monthly Calendar [kuukausinä-
the hours. You can also edit an employee’s
unapproved working hours.
kymä], you can choose the employee
hours before and correct possible mistakes
whose hours are to be checked from the
before approval. After approval, the emp-
dropdown menu. The blue arrow will au-
loyee can still make changes in the hours.
tomatically take you to the next employee.
The approval button will be activated again.
The user listing will only display employees
whose hours have not yet been approved.
At the bottom of the calendar there is
another button to approve all displayed
There is a button under each week: Ap-
working hours: Approve all of this ti-
prove all of this week’s hours [hy-
me period’s hours [hyväksy tämän
Image 9 Browsing employees’ calendars and approving their weekly hours.
select an employee from the dropdown menu.
Approved hours are displayed in green.
Click here to approve all of this week’s hours.
At the bottom of the page a summary of total working hours is shown. Click the button to
approve all of this time period’s hours
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for supervisors
7
9
Nepton Työaika User Manual
Making group entries is a feature available
to supervisors and administrators. It is used to instantly create shared calendar entries to multiple employees – for example to
mark upcoming meetings, training events,
bank holidays, etc. Group entries can be
published to the entire work community,
Select whether the ent-
specific user groups or individual emplo-
ry is non-repeating
yees.
[yksittäinen mer-
To get started, click Working hours
[toistuva merkin-
kintä] or repeating
[työtunnit] from the main menu and
tä]. For repeating ent-
select Group entries [massakirja-
ries select a time frame
us]. Here you can create an entry for a
and a repeat
one specific event or multiple repeating
interval (eg. one day,
entries within a determined period of ti-
a week, a month)
me (eg. weekly meetings for the following
month). Repeating group entries can be set
to repeat every weekday, every business
select users here
day, once per week or once per month.
by checking the boxes
Projects
Click Projects [projektit] from the
main menu. The PROJECT LIST [projektilista] tab allows you to view projects and
to check off finished projects. The PROJECTS [projektit] tab allows you to cre-
ate new projects, update them and delete
Image 10 Creating a group entry.
Select the entry type, set the time and
select the correct employee groups..
projects, if necessary.
Reports
The REPORTS feature collects and combines data from work hour entries into
The Administration [ylläpito] tab al-
ture for locations where email access is not
reports on multiple topics to speed sala-
lows you to manage employee data, choo-
possible or can not be made available to
ry and invoice calculations. The REPORTS
se scope of access rights and subordinates
all workers. Messages can pe published to
[raportit] tab allows you to run reports
for them.
the entire working community, employee
at different time intervals and for selected
groups or individual employees. Messages
employees. You can generate reports on
Communication
are displayed on the logging terminal and
salary types, annual leaves or sickleaves,
The COMMUNICATION [viestintä] tab
the current status screen.
hours assigned to projects, etc.
allows you to browse, edit, delete and pub-
Administration
lish new messages on. This is a useful fea-
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for supervisors
Group entries
10
Nepton Työaika User Manual
Administrators are able to make all possible
settings, such as the parameters for interpreting labor agreements. Administrators
can view the calendars of all employees
and make changes to them.
The properties of all of the access groups
and user groups can be customized to
suit the needs of the company. The settings presented here are merely examples.
New properties can be created or limited
to certain user groups, however you like.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for administrators
8 Features for administrators
11