Download Nepton Työaika User Manual

Nepton Työaika User Manual
Table of contents
Getting started
logging Terminal & current status
3
Logging Terminal & Current status
4
Absences, vacations and comments
5
Projects
6
Logging working hours on cell phones
calendar view
8
Features in the Calendar view
access levels
9
Features for supervisors
11 Features for administrators
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
september 6 th 2010
2
Table of contents
page
1
Nepton Työaika User Manual
Getting started
To start Nepton Työaika, open your brow-
teisö] then enter your working communi-
tered first [Vanha salasana] and then
ser and enter the correct URL address in
ty name and click OK. [image 1]
the new password [Uusi salasana] en-
the address bar.
tered twice for confirmation.
Then enter your USER NAME [Käyttäjätunnus] and your PASSWORD [Salasa-
After confirming the password, click OK.
na] and click OK. [image 1]
The following text will appear on the sc-
your browser favourites, for easy access in
When you login for the first time it is ad-
JATKA -link to complete the task.
the future.
vised to change your password. This can be
https://evolution.nepton.fi
We suggest that you add the address to
reen SALASANA VAIHDETTU. Click on the
performed easily by activating the Perso-
Logging in
nal settings [OMAT TIEDOT] tab and
At the Login page activate the CHOOSE
then Password [Salasana]. The sys-
WORK COMMUNITY [Valitse työyh-
tem requires that the old password is en-
Image 1 Selecting a working
community and logging in.
Select your work community by clicking here.
Log in with your username [käyttäjätunnus]
and password [salasana].
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Getting started
1
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Nepton Työaika User Manual
Logging Terminal & Current status
Starting work
side of the screen. This function makes it
Returning to work
The working day commences by clicking
easy to inform employees, who do not ha-
When returning to work after lunch click
on the start WORK button and then the
ve e-mail, of current issues.
on the Return to WORK button and
SAVE button. After clicking on the save
then the SAVE button. After clicking on
button, information that work has begun
Lunch hour
the save button, information that the
and information regarding to which project
When leaving for lunch click on the START
lunch hour has ended and work has re-
(eg. working office) working hours will be
LUNCH HOUR/break button and then
commenced will appear on the screen.
allocated, will appear on the screen. Click
the SAVE button. After clicking on the sa-
Click on continue to continue.
on continue to continue.
ve button, information that work has stopped and that the lunch hour has begun
The Communications window
will be shown on the screen. Also additio-
When an employee signs in, the start-up
nal information regarding the status of the
screen will appear. Messages from supervi-
project will appear on the screen. Click on
sors, for example, will be on the right-hand
continue to continue.
Image 2 Beginning work
in Nepton Työaika
Communications window tells
you what’s happening. Current issues,
messages from supervisors, etc.
start work by clicking here.
Remember to save your changes.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Logging Terminal & Current status
2
3
Nepton Työaika User Manual
Absences, vacations and comments
Start leave of absence
Start vacation
and work has recommenced will appear
When starting a leave of absence click on
When leaving work and staring vacation
on the screen. Click on continue to continue.
the START LEAVE OF ABSENCE button
press the START VACATION button and
and then the SAVE button. After clicking
then the SAVE button. After the save but-
on the save button, information that work
ton has been pressed information that
Adding comments
has ended and that leave of absence has
work has ended and that vacation has be-
After logging on to Nepton Työaika, click
begun will appear on the screen. Click on
gun will appear on the screen. Press Con-
on start WORK and then COMMENT.
Continue to continue.
tinue to continue.
After the comment is written click on
Start sick leave
Recommencing work
COMMENT READY. After this you will be
redirected to the previous screen. To comp-
When leaving work due to illness
After logging on to Työaika, when retur-
lete the task of adding the comment click
click on the START SICK LEAVE but-
ning to work, after either a leave of ab-
on SAVE. The comment will then be added
to working calender.
ton and then the SAVE button. After
sence, Sick leave or Vacation click on the
clicking on the save button, informati-
return to WORK button and then the
on that work has ended and that sick
SAVE button. After clicking on the save
leave has begun will appear on the sc-
button, information that the leave of ab-
reen. Click on continue to continue.
sence, Sick leave or Vacation has ended
Image 3 Starting and commenting
new entries in the current status view.
Begin vacations, sickleaves and absences by clicking the correspoding icons.
The community administrator can control
which options are displayed here.
Click Comment to add a comment.
Click Comment ready to return.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Absences, vacations and comments
3
4
Nepton Työaika User Manual
Projects
4
5
Projects
Assigning hours to projects
group. The default project will be shown
projects represent either different pro-
under active PROJECTS. To change pro-
jects or working locations. When there
jects deactivate the current project by
is a need to change the project to which
pressing
and activate the appropriate
working hours are assigned select Start
project to which working hours are to be
work and then click on the PROJECTS
assigned by clicking
button.
After clicking on the save button, informa-
. Finally, click SAVE.
tion that the project has been changed will
Changing projects
appear on the screen. Click on Continue
Click start work and projects to
to continue.
browse projects available to your user
Image 4 Making project selections
on the current status view.
All active projects are displayed here. Press the
button to quit an active project.
All Available projects are displayed
here. Press the
button to activate
a project.
Remember to save your changes.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Nepton Työaika User Manual
Logging Working Hours on Cell Phones
Logging hours
with a cell phone
Starting work
Finishing work
Starting work is easy. All you have to do is
When you want to finish your work, go to
It is now possible to use Nepton Työaika
choose your own page from the Favorites
your own page and you will see your Click
when doing remote work. Logging wor-
menu and you can start work and delegate
Finish work and wrap things up at the end
king hours is possible through the cell pho-
work in desired projects.
of the day.
ne network quickly and easily.
Image 5 Remote logging works
with all the more common
cell phone models.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Image 6 Starting work
with a cell phone.
Image 7 Finishing work
with a cell phone.
Logging Working Hours on Cell Phones
5
6
7
Nepton Työaika user interface overview (employee)
the Main menu
Administrative users will see
additional options here.
log out
projects
The PROJECTS tab allows
you to browse projects.
Browsing messages
Work hours
Messages supervisors
On the WORKING HOURS
have sent are visible on
(työtunnit) tab, users
the COMMUNICATI-
can choose either the Log-
ON tab.
ging Terminal screen or the
Monthly Calendar screen.
Click here to log out.
Nepton Työaika User Manual
Reviewing working hours
benefits, transfer hours into the work-time
working hours completed, basic salary
In the Calendar View work time events are
bank or overtime hours, kilometers driven,
working hours, bank holidays and work
presented in a calendar-like daily format.
and to write comments. Many features
hour balance are summarized, depending
To be able to review working hours from
can be made automatic with the settings
on the work community settings and cal-
a particular time period the required dates
in which case the checkbox will not appear
culation methods.
are to be entered to the appropriate se-
on the employee screen.
Adding comments
lected time period fields. The default
time period is the current month. Click the
Editing entries
All entries have a comment field for addi-
blue arrows to jump to the previous or the
Click on any calendar event to edit any
tional information which will be displayed
next period.
existing entry. An edit event window will
under the timestamp. Separate comment
pop up. You can change the event type,
entries can also be added to the calendar.
Making entries
adjust starting and ending times or revise
Comment entries are exluded from wor-
Clicking the date will open the CREATE
comments.
king hour calculations.
NEW EVENT window. It’s that easy to en-
ter the type of event (e.g. work, lunch
Summary of working hours
hour, sick leave, leave of absence, days off
A summary of the selected time period can
for overtime, and annual holiday), starting
be found at the bottom of the screen. For
time and stopping time, a project, various
example details of the working week(s),
Image 8 Basic features
of the Monthly Calendar screen.
select a time period with the date controls.
CREATE EVENTS by clicking on a date heading.
view or Edit event by clicking any time stamp.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features in the Calendar view
6 Features in the Calendar view
8
Nepton Työaika User Manual
Features for supervisors
Approving working hours
Click the button to approve the hours. The
choose this option, you will be taken di-
Supervisors can review employees’ calen-
button will disappear once you have ap-
rectly to the next employee whose calendar
still has unapproved working hours.
dars to approve working hours. In the Ca-
proved the hours. You can also edit an
lendar view, you can choose the emp-
employee’s hours before and correct pos-
loyee whose hours are to be checked from
sible mistakes before approval. After ap-
the dropdown menu. The blue arrow will
proval, the employee can still make chan-
automatically take you to the next emplo-
ges in the hours. The approval button will
yee. The user listing will only display emp-
be activated again.
loyees whose hours have not yet been apAt the bottom of the calendar there is
proved.
another button to approve all displayed
There is a button under each week: Ap-
working hours: Approve hours for
prove hours for the whole week.
the whole time period. When you
Image 9 Browsing employees’ calendars and approving their weekly hours.
select an employee from the dropdown menu.
Approved hours are displayed in green.
Click here to approve hours for the whole week.
At the bottom of the page a summary of total working hours is shown. Click the button to
approve hours for the whole time period.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for supervisors
7
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Nepton Työaika User Manual
Making group entries is a feature available
to supervisors and administrators. It is used to easily create matching calendar entries to multiple employees – for example
to announce upcoming meetings, training
events, bank holidays, etc. in advance.
Mass entries can be published to the enti-
Select whether the ent-
re work community, specific user groups or
ry is non-recurring
a selection of individual employees.
or recurring For
recurring entries select
To get started, click Work hours from
a time frame and fre-
the main menu and select MASS entry.
quency (eg. one day, a
Here you can create an entry for a one spe-
week, a month)
cific event or multiple recurring entries within a determined period of time (eg. weekly meetings for the following month).
Recurring masss entries can be set to recur
every weekday, every business day, once
per week or once per month.
select users here
by checking the boxes
Projects
Click Projects from the main menu. The
PROJECT LIST [projektilista] tab allows
you to view projects and to check off finished projects. The PROJECTS tab allows you
to create new projects, update them and
delete projects, if necessary.
Image 10 Creating a group entry.
Select the entry type, set the time and
select the correct employee groups..
Reports
The REPORTS feature collects and combines data from work hour entries into
reports on multiple topics to speed salary and invoice calculations. The REPORTS
manage employee data, choose scope of
not possible or can not be made availab-
[raportit] tab allows you to run reports
access rights and allocate subordinates to
le to all workers. Messages can pe publis-
at different time intervals and for selected
supervisors.
hed to the entire working community, user
employees. You can generate reports on
groups or individual employees. Messages
salary types, annual leaves or sickleaves,
Communication
are displayed on the logging terminal and
hours assigned to projects, etc.
The COMMUNICATION tab allows you to
the current status screen.
browse, edit, delete and publish new mes-
Administration
sages on matters of interest. This is a useful
The Administration tab allows you to
feature for locations where email access is
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for supervisors
Mass entries
10
Nepton Työaika User Manual
Administrators are able to make all possible
settings, such as the parameters for interpreting labor agreements. Administrators
can view the calendars of all employees
and make changes to them.
The properties of all of the access groups
and user groups can be customized to
suit the needs of the company. The settings presented here are merely examples.
New properties can be created or limited
to certain user groups, however you like.
contact us
Nepton Oy
www.nepton.fi
Suomalaistentie 7 C
[email protected]
FI-02270 Espoo
Features for administrators
8 Features for administrators
11