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Merlin BackOffice
10.1.3 Master Record
The Merlin Back Office system has a special setting called Master Record.
This setting is used in the Stock Maintain program, and has been included to allow the
Head Office in a Multi-Locational system to add Product details which apply to the
company as a whole. Individual Branches do not have access to this Master details
function.
Note: if your system is not Multi-Locational, then you will always be editing the Master
details whenever you create or amend Product information.
Multi-Locational Systems
Using Master Record when the Head Office of a Multi-Locational system is adding a
new stock record effectively creates a template which is then passed on to each Branch
to form the basis of their stock file.
However, it is possible for individual Branches to alter certain details of this template.
This might mean specifying a different, perhaps local, Supplier for a Product, or giving
the Product a different selling price, etc.
The Merlin Back Office system differentiates between Master data and local data by
displaying the latter in blue text rather than black.
The above example is taken from the Master Details tab in the Stock Maintain program,
and shows that this particular Branch has specified a different VAT Code,
Manufacturer's Code, Preferred Supplier, Bin Reference and Shelf Reference for
the Product in question.
Note: this local data that has been set by an individual Branch will not be affected by
any alterations that are made by Head Office. This will mean that locally specified prices
will not change even though Head Office has implemented a blanket price change for all
other Branches.
However, this also means that margins will be affected if cost prices are altered by
Head Office and a Branch's local selling price remains fixed. You can use the Pricing
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