Download User Guide - B&H Photo Video Digital Cameras, Photography

HP Officejet Pro 276dw
Multifunction Printer
User Guide
Copyright information
© 2013 Copyright Hewlett-Packard
Development Company, L.P.
Edition 2, 1/2014
Hewlett-Packard Company
notices
The information contained in this
document is subject to change without
notice.
All rights reserved. Reproduction,
adaptation, or translation of this
material is prohibited without prior
written permission of Hewlett-Packard,
except as allowed under copyright
laws.
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for
technical or editorial errors or
omissions contained herein.
Acknowledgements
Microsoft, Windows, Windows XP,
Windows Vista, Windows 7, and
Windows 8 are U.S. registered
trademarks of Microsoft Corporation.
ENERGY STAR and the ENERGY
STAR mark are registered U.S. marks.
Safety information
Always follow basic safety precautions
when using this product to reduce risk
of injury from fire or electric shock.
1. Read and understand all
instructions in the documentation that
comes with the printer.
2. Observe all warnings and
instructions marked on the product.
3. Unplug this product from wall
outlets before cleaning.
4. Do not install or use this product
near water, or when you are wet.
5. Install the product securely on
a stable surface.
6. Install the product in a protected
location where no one can step on or
trip over the line cord, and the line
cord cannot be damaged.
7. If the product does not operate
normally, see Solve a problem.
8. There are no user-serviceable parts
inside. Refer servicing to qualified
service personnel.
Contents
1
Get started
Accessibility..............................................................................................................................10
HP EcoSolutions (HP and the Environment)............................................................................11
Understand the printer parts.....................................................................................................12
Front view...........................................................................................................................12
Printing supplies area.........................................................................................................13
Back view............................................................................................................................13
Use the printer control panel....................................................................................................14
Overview of buttons and lights...........................................................................................14
Control panel display icons.................................................................................................15
Change printer settings......................................................................................................17
Select the mode............................................................................................................17
Change printer settings................................................................................................18
Select paper.............................................................................................................................18
Recommended papers for printing and copying.................................................................18
Recommended papers for photo printing...........................................................................19
Tips for selecting and using paper......................................................................................20
Load an original on the scanner glass......................................................................................20
Load an original in the automatic document feeder (ADF).......................................................21
Load paper...............................................................................................................................22
Load standard-size paper...................................................................................................23
Load envelopes..................................................................................................................24
Load cards and photo paper...............................................................................................25
Load custom-size paper.....................................................................................................25
Insert a memory device............................................................................................................27
Install the accessories..............................................................................................................27
Install the automatic two-sided printing accessory (duplexer)............................................28
Install Tray 2.......................................................................................................................28
Configure trays...................................................................................................................30
Turn on accessories in the printer driver............................................................................30
To turn on accessories (Windows)...............................................................................31
To turn on accessories (Mac OS X)..............................................................................31
Maintain the printer...................................................................................................................31
Clean the scanner glass.....................................................................................................31
Clean the exterior ..............................................................................................................32
Clean the automatic document feeder................................................................................32
Update the printer.....................................................................................................................33
Update the printer using the embedded web server...........................................................34
Update the printer using the printer control panel..............................................................34
Open the printer software (Windows).......................................................................................34
Turn the printer off....................................................................................................................35
Restore factory defaults............................................................................................................35
1
2
Print
Print documents........................................................................................................................36
Print documents (Windows)................................................................................................36
Print documents (Mac OS X)..............................................................................................37
Print brochures.........................................................................................................................37
Print brochures (Windows).................................................................................................38
Print brochures (Mac OS X)................................................................................................38
Print on envelopes....................................................................................................................39
Print on envelopes (Windows)............................................................................................39
Print on envelopes (Mac OS X)..........................................................................................40
Print photos..............................................................................................................................40
Print photos on photo paper (Windows).............................................................................40
Print photos on photo paper (Mac OS X)...........................................................................41
Print photos from a memory device ...................................................................................42
Print on special and custom-size paper....................................................................................42
Print on special or custom-size paper (Windows)..............................................................42
Print on special or custom-size paper (Mac OS X).............................................................43
Set up custom sizes (Mac OS X)........................................................................................44
HP ePrint..................................................................................................................................44
HP Wireless Direct....................................................................................................................44
Turn on HP wireless direct printing.....................................................................................45
Print from a wireless-capable mobile device......................................................................45
Print from a wireless-capable computer.............................................................................46
Print from a wireless-capable computer (Windows).....................................................46
Print from a wireless-capable computer (Mac OS X)....................................................46
Print on both sides (duplexing).................................................................................................47
View Print Resolutions..............................................................................................................48
3
Scan
Scan an original........................................................................................................................49
Scan to a computer from the control panel.........................................................................49
Scan an original from HP scanning software......................................................................50
Scan to a memory card.......................................................................................................50
Scan using Webscan................................................................................................................51
Scanning documents as editable text.......................................................................................51
To scan documents as editable text...................................................................................52
Guidelines for scanning documents as editable text..........................................................53
4
HP Digital Solutions
What are HP Digital Solutions?................................................................................................54
HP Direct Digital Filing........................................................................................................54
HP Digital Fax.....................................................................................................................54
Requirements...........................................................................................................................55
2
Contents
Set up HP Digital Solutions......................................................................................................56
Set up HP Direct Digital Filing............................................................................................56
Set up Scan to Network Folder.....................................................................................56
Set up Scan to Email....................................................................................................57
Set up HP Digital Fax.........................................................................................................59
Use the HP Digital Solutions....................................................................................................60
Use HP Scan to Network Folder.........................................................................................60
Use Scan to Email..............................................................................................................60
Use HP Digital Fax.............................................................................................................61
5
Copy
Copy documents.......................................................................................................................62
Change copy settings...............................................................................................................62
Save copy settings...................................................................................................................63
Collate Copies..........................................................................................................................63
ID Copy ....................................................................................................................................63
HP Copy Fix..............................................................................................................................64
6
Fax
Send a fax................................................................................................................................65
Send a standard fax...........................................................................................................65
Send a standard fax from the computer.............................................................................66
Send a fax manually from a phone.....................................................................................67
Send a fax using monitor dialing........................................................................................68
Send a fax from memory....................................................................................................69
Schedule a fax to send later...............................................................................................69
Send a fax to multiple recipients.........................................................................................70
Send a fax in Error Correction Mode..................................................................................70
Receive a fax............................................................................................................................71
Receive a fax manually......................................................................................................71
Set up backup fax...............................................................................................................72
Reprint received faxes from memory..................................................................................72
Poll to receive a fax............................................................................................................73
Forward faxes to another number......................................................................................73
Set the paper size for received faxes.................................................................................74
Set automatic reduction for incoming faxes........................................................................74
Block unwanted fax numbers.............................................................................................74
Add numbers to the junk fax list...................................................................................75
Remove numbers from the junk fax list........................................................................75
Print a Junk Fax Report................................................................................................76
Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)..........76
Fax to PC and Fax to Mac requirements......................................................................76
Activate Fax to PC and Fax to Mac..............................................................................77
Modify Fax to PC or Fax to Mac settings......................................................................77
Set up speed-dial entries..........................................................................................................78
Set up and change speed-dial entries................................................................................78
Set up and change group speed-dial entries......................................................................79
Delete speed-dial entries....................................................................................................79
Print a list of speed-dial entries..........................................................................................80
3
Change fax settings..................................................................................................................80
Configure the fax header....................................................................................................80
Set the answer mode (Auto answer)..................................................................................80
Set the number of rings before answering..........................................................................81
Change the answer ring pattern for distinctive ring............................................................81
Set the dial type..................................................................................................................82
Set the redial options..........................................................................................................82
Set the fax speed................................................................................................................83
Set the fax sound volume...................................................................................................83
Fax and digital phone services.................................................................................................84
Fax over Internet Protocol........................................................................................................84
Use reports...............................................................................................................................85
Print fax confirmation reports..............................................................................................85
Print fax error reports..........................................................................................................86
Print and view the fax log...................................................................................................86
Clear the fax log.................................................................................................................87
Print the details of the last fax transaction..........................................................................87
Print a Caller ID Report.......................................................................................................87
View the Call History...........................................................................................................87
7
Web Services
What are Web Services?..........................................................................................................88
HP ePrint............................................................................................................................88
Printer Apps........................................................................................................................88
Set up Web Services................................................................................................................89
Set up Web Services using the HP printer software...........................................................89
Set up Web Services using the printer’s control panel.......................................................89
Set up Web Services using the embedded web server......................................................90
Use Web Services....................................................................................................................90
HP ePrint............................................................................................................................90
Print using HP ePrint....................................................................................................91
Find the printer's email address....................................................................................91
Turn off HP ePrint.........................................................................................................91
Printer Apps........................................................................................................................91
Use Printer Apps...........................................................................................................91
Manage Printer Apps....................................................................................................92
Turn off Printer Apps.....................................................................................................92
Remove Web Services.............................................................................................................92
8
Work with ink cartridges
Information on ink cartridges and the printhead.......................................................................93
Check the estimated ink levels.................................................................................................94
Printing with black or color ink only..........................................................................................94
Replace the ink cartridges........................................................................................................95
Store printing supplies..............................................................................................................96
Anonymous Usage Information Storage...................................................................................96
4
Contents
9
Solve a problem
HP support................................................................................................................................98
Obtain electronic support....................................................................................................99
HP support by phone..........................................................................................................99
Before you call............................................................................................................100
Phone support period.................................................................................................100
After the phone support period...................................................................................100
General troubleshooting tips and resources...........................................................................100
Solve printer problems............................................................................................................101
The printer shuts down unexpectedly...............................................................................101
Alignment fails..................................................................................................................101
The printer is not responding (nothing prints)...................................................................102
The printer prints slowly....................................................................................................102
The printer is making some unexpected noises...............................................................103
Blank or partial page printed.............................................................................................104
Something on the page is missing or incorrect.................................................................104
Placement of the text or graphics is wrong.......................................................................105
Print quality troubleshooting...................................................................................................105
Solve paper-feed problems....................................................................................................110
Solve copy problems..............................................................................................................111
No copy came out.............................................................................................................112
Copies are blank...............................................................................................................112
Documents are missing or faded......................................................................................112
Size is reduced.................................................................................................................113
Copy quality is poor .........................................................................................................113
Copy defects are apparent...............................................................................................113
The printer prints half a page, then ejects the paper........................................................114
Paper mismatch................................................................................................................114
Solve scan problems..............................................................................................................114
Scanner did nothing..........................................................................................................115
Scan takes too long..........................................................................................................115
Part of the document did not scan or text is missing........................................................116
Text cannot be edited.......................................................................................................116
Error messages appear....................................................................................................117
Scanned image quality is poor.........................................................................................117
Scan defects are apparent...............................................................................................119
Solve fax problems.................................................................................................................119
The fax test failed.............................................................................................................120
Solve problems using Web Services and HP websites..........................................................133
Solve problems using Web Services................................................................................133
Solve problems using HP websites..................................................................................134
Solve HP Digital Solutions problems......................................................................................134
Solving HP Direct Digital Filing problems.........................................................................134
Common problems.....................................................................................................135
Unable to scan to network folder................................................................................135
Unable to scan to email..............................................................................................136
The sharing dialog box is different after setting up HP Direct Digital Filing
(Windows)...................................................................................................................137
Solving HP Digital Fax problems......................................................................................137
5
Solve memory device problems.............................................................................................138
The printer cannot read the memory device.....................................................................138
The printer cannot read photos on the memory device....................................................139
Solve Ethernet network problems...........................................................................................139
General network troubleshooting......................................................................................139
Solve wireless problems.........................................................................................................139
Basic wireless troubleshooting.........................................................................................140
Step 1 - Make sure the wireless (802.11) light is turned on.......................................140
Step 2 - Restart components of the wireless network................................................140
Step 3 - Run the Print Wireless Network Test............................................................140
Advanced wireless troubleshooting..................................................................................141
Step 1 - Make sure your computer is connected to your network..............................141
Step 2 - Make sure that the printer is connected to your network..............................142
Step 3 - Make sure your computer is not connected to your network over a
Virtual Private Network (VPN)....................................................................................143
Step 4 - Make sure the printer is online and ready.....................................................144
Step 5 - Make sure the wireless version of the printer is set as the default printer
driver (Windows only).................................................................................................144
Step 6 - Check to see if the firewall software is blocking communication..................145
After resolving the problems.............................................................................................145
Configure your firewall software to work with the printer........................................................146
Solve printer management problems......................................................................................147
Embedded web server cannot be opened........................................................................147
Troubleshoot installation issues.............................................................................................148
Hardware installation suggestions....................................................................................148
HP software installation suggestions................................................................................149
Solve network problems.........................................................................................................149
Understand the Printer Status Report....................................................................................150
Printhead maintenance...........................................................................................................152
Clean the printhead..........................................................................................................152
Calibrate the linefeed........................................................................................................153
Align the printhead............................................................................................................153
Reinstall the printhead......................................................................................................154
Understand the network configuration page...........................................................................155
Clear jams...............................................................................................................................158
Clear paper jams..............................................................................................................158
Avoid paper jams..............................................................................................................161
A
6
Technical information
Warranty information..............................................................................................................163
Hewlett-Packard limited warranty statement....................................................................164
Ink cartridge warranty information....................................................................................165
Contents
Printer specifications..............................................................................................................166
Physical specifications......................................................................................................166
Product features and capacities.......................................................................................166
Processor and memory specifications..............................................................................167
System requirements........................................................................................................167
Network protocol specifications........................................................................................167
Embedded web server specifications...............................................................................167
Paper specifications.........................................................................................................168
Understand specifications for supported paper..........................................................168
Set minimum margins.................................................................................................171
Guidelines for printing on both sides of a page..........................................................172
Print specifications............................................................................................................172
Copy specifications...........................................................................................................172
Fax specifications.............................................................................................................172
Scan specifications...........................................................................................................173
Web Services specifications.............................................................................................173
HP ePrint....................................................................................................................173
Printer Apps................................................................................................................173
HP website specifications.................................................................................................174
Environmental specifications............................................................................................174
Electrical specifications....................................................................................................174
Acoustic emission specifications......................................................................................174
Memory device specifications...........................................................................................174
Memory card specifications........................................................................................174
USB flash drives.........................................................................................................175
Regulatory information...........................................................................................................176
FCC statement..................................................................................................................177
Notice to users in Korea...................................................................................................177
VCCI (Class B) compliance statement for users in Japan................................................177
Notice to users in Japan about the power cord................................................................178
Noise emission statement for Germany...........................................................................178
European Union Regulatory Notice..................................................................................178
GS Declaration (Germany)...............................................................................................179
Notice to users of the U.S. telephone network: FCC requirements..................................180
Notice to users of the Canadian telephone network.........................................................181
Notice to users of the German telephone network...........................................................181
Australia wired fax statement...........................................................................................181
Notice to users in the European Economic Area..............................................................182
Regulatory information for wireless products...................................................................182
Exposure to radio frequency radiation........................................................................182
Notice to users in Brazil..............................................................................................183
Notice to users in Canada..........................................................................................183
Notice to users in Taiwan...........................................................................................184
Notice to users in Mexico............................................................................................184
Notice to users in Japan.............................................................................................184
Regulatory model number................................................................................................184
7
Environmental product stewardship program.........................................................................185
Paper use.........................................................................................................................185
Plastics.............................................................................................................................185
Material safety data sheets...............................................................................................185
Recycling program............................................................................................................185
HP inkjet supplies recycling program...............................................................................185
Disposal of waste equipment by users in private households in the European Union.....186
Power consumption..........................................................................................................187
Chemical Substances.......................................................................................................187
Battery information...........................................................................................................187
Battery disposal in the Netherlands............................................................................187
Battery disposal in Taiwan..........................................................................................187
California Perchlorate Material Notice........................................................................187
RoHS notices (China only)...............................................................................................188
Restriction of hazardous substance (Ukraine)..................................................................188
Third-party licenses................................................................................................................189
B
HP supplies and accessories
Order printing supplies online.................................................................................................198
Supplies..................................................................................................................................198
Ink cartridges and printheads...........................................................................................198
HP paper...........................................................................................................................199
C
Additional fax setup
Set up faxing (parallel phone systems)..................................................................................200
Select the correct fax setup for your home or office.........................................................201
Case A: Separate fax line (no voice calls received).........................................................203
Case B: Set up the printer with DSL.................................................................................204
Case C: Set up the printer with a PBX phone system or an ISDN line.............................205
Case D: Fax with a distinctive ring service on the same line............................................206
Case E: Shared voice/fax line..........................................................................................207
Case F: Shared voice/fax line with voice mail..................................................................208
Case G: Fax line shared with computer modem (no voice calls received).......................209
Set up the printer with a computer dial-up modem.....................................................209
Set up the printer with a computer DSL/ADSL modem..............................................211
Case H: Shared voice/fax line with computer modem......................................................212
Shared voice/fax with computer dial-up modem.........................................................212
Shared voice/fax with computer DSL/ADSL modem..................................................214
Case I: Shared voice/fax line with answering machine....................................................216
Case J: Shared voice/fax line with computer modem and answering machine................217
Shared voice/fax line with computer dial-up modem and answering machine...........217
Shared voice/fax line with computer DSL/ADSL modem and answering machine....219
Case K: Shared voice/fax line with computer dial-up modem and voice mail..................221
Serial-type fax setup...............................................................................................................222
Test fax setup.........................................................................................................................223
D
Network setup
Change basic network settings...............................................................................................224
View and print network settings........................................................................................224
Turn the wireless radio on and off....................................................................................224
8
Contents
Change advanced network settings.......................................................................................224
Set link speed...................................................................................................................225
View IP settings................................................................................................................225
Change IP settings...........................................................................................................225
Configure the printer’s firewall settings.............................................................................225
Creating and using firewall rules................................................................................225
Reset network settings.....................................................................................................227
Set up the printer for wireless communication........................................................................227
Before you begin..............................................................................................................227
Set up the printer on your wireless network.....................................................................228
Set up the printer using the HP printer software.........................................................228
Set up the printer using the Wireless Setup Wizard...................................................228
Set up the printer using WiFi Protected Setup (WPS)................................................229
Set up the printer using the embedded web server (EWS)........................................229
Change the connection type.............................................................................................230
Test the wireless connection............................................................................................230
Guidelines for ensuring wireless network security............................................................231
Overview of security settings......................................................................................231
Add hardware addresses to a wireless router (MAC filtering)....................................231
Other wireless security guidelines..............................................................................232
Guidelines for reducing interference on a wireless network ............................................232
Uninstall and reinstall the HP software...................................................................................232
Windows...........................................................................................................................232
Mac OS X.........................................................................................................................233
E
Printer management tools
Toolbox (Windows).................................................................................................................234
HP Utility (Mac OS X).............................................................................................................234
Embedded web server............................................................................................................234
About cookies...................................................................................................................235
To open the embedded web server..................................................................................235
Embedded web server features........................................................................................236
Product security features........................................................................................................237
Assign an administrator password in the embedded web server.....................................238
Control panel lock.............................................................................................................238
Disable unused protocols and services............................................................................238
Administrator settings.......................................................................................................239
Color access control.........................................................................................................239
Protected protocols – HTTPS...........................................................................................239
Firewall.............................................................................................................................239
Scan-to and Fax-to Folder authentication........................................................................239
Syslog...............................................................................................................................239
Certificates........................................................................................................................239
Signed firmware................................................................................................................239
Wireless authentication....................................................................................................240
Index............................................................................................................................................247
9
1
Get started
This guide provides details about how to use the printer and how to resolve problems.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Accessibility
HP EcoSolutions (HP and the Environment)
Understand the printer parts
Use the printer control panel
Select paper
Load an original on the scanner glass
Load an original in the automatic document feeder (ADF)
Load paper
Insert a memory device
Install the accessories
Maintain the printer
Update the printer
Open the printer software (Windows)
Turn the printer off
Restore factory defaults
NOTE: If you are using the printer with a computer running Windows XP Starter
Edition, Windows Vista Starter Edition, Windows 7 Starter Edition, or Windows 8
Starter Edition, some features might not be available. For more information, see
System requirements.
Accessibility
The printer provides a number of features that make it accessible for people with
disabilities.
Visual
The HP software provided with the printer is accessible for users with visual
impairments or low vision by using your operating system's accessibility options and
features. The software also supports most assistive technology such as screen
readers, Braille readers, and voice-to-text applications. For users who are color blind,
colored buttons and tabs used in the HP software and on the printer control panel have
simple text or icon labels that convey the appropriate action.
Mobility
For users with mobility impairments, the HP software functions can be executed
through keyboard commands. The HP software also supports Windows accessibility
options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer
doors, buttons, paper trays, and paper guides can be operated by users with limited
strength and reach.
Support
For more details about the accessibility of this printer and HP's commitment to product
accessibility, visit HP's website at www.hp.com/accessibility.
10
Get started
For accessibility information for Mac OS X, visit the Apple website at www.apple.com/
accessibility.
HP EcoSolutions (HP and the Environment)
HP is committed to helping you optimize your environmental footprint and empowering
you to print responsibly—at home or in the office.
For more detailed information about environmental guidelines HP follows during the
manufacturing process, see Environmental product stewardship program. For more
information about HP's environmental initiatives, visit www.hp.com/ecosolutions.
Manage power
To conserve electricity, try the following:
•
•
•
Turn on the printer's Sleep Mode feature, and then select the option for the
shortest time. After the printer has been inactive for this period of time, the printer
(eco button)
will go into low-power mode. To configure this feature, touch
on the printer’s control panel display, touch Sleep, and then touch the desired
option.
Use the printer's Schedule On and Off feature, and then select the days and time
you want the printer to turn on and turn off automatically. For example, you can
schedule the printer to turn on at 8am and turn off at 8pm from Monday to Friday.
In this way, you will save energy during the night and weekends. To configure this
feature, touch
(eco button) on the printer's control panel display, touch
Schedule On and Off, and then set the time to turn on and off the printer.
Adjust the screen brightness to a dimmer setting. To configure this feature, touch
(eco button) on the printer's control panel display, touch Screen
Brightness, and then set the desired option.
NOTE: The printer's Sleep Mode and Schedule On and Off features are
temporarily not available if one or more of the ink cartridges are missing. After the
cartridge is reinstalled, these features resume.
CAUTION: HP recommends that you replace any missing cartridges as soon as
possible to avoid print quality issues and possible extra ink usage or damage to the
ink system. Never turn off the printer when ink cartridges are missing.
Optimize printing supplies
To optimize printing supplies such as ink and paper, try the following:
•
•
•
•
•
Recycle used original HP ink cartridges through HP Planet Partners. For more
information, visit www.hp.com/recycle.
Optimize paper usage by printing on both sides of the paper. If the printer has an
HP automatic two-sided printing accessory (duplexer), see Print on both sides
(duplexing).
Save ink and paper when printing web content with HP Smart Print. For more
information, visit www.hp.com/go/smartprint.
Change the print mode to a draft setting. The draft setting uses less ink.
Do not clean the printhead unnecessarily. This wastes ink and shortens the life of
the cartridges.
HP EcoSolutions (HP and the Environment)
11
Chapter 1
Understand the printer parts
This section contains the following topics:
•
•
•
Front view
Printing supplies area
Back view
Front view
1
Automatic document feeder (ADF)
2
Scanner glass
3
Output tray
4
Tray 2 (optional)
5
Front universal serial bus (USB) port
6
Memory card slot
7
Tray 1
8
Output tray extension
9
10
12
(Power button)
Control panel
Get started
Printing supplies area
1
Ink cartridge access door
2
Ink cartridges
3
Printhead
4
Printhead latch
Back view
1
Fax port (2-EXT)
2
Fax port (1-LINE )
3
Ethernet network port
4
Rear universal serial bus (USB) port
5
Power input
Understand the printer parts
13
Chapter 1
(continued)
6
Automatic two-sided printing accessory (duplexer)
Use the printer control panel
This section contains the following topics:
•
•
•
Overview of buttons and lights
Control panel display icons
Change printer settings
Overview of buttons and lights
The following diagrams and related tables provide a quick reference to the printer
control panel features for each printer model.
Label
Name and Description
1
Wireless icon: The light next to the icon is lit when the 802.11 wireless feature is on, and the
printer is connected to a network. If the light is blinking the wireless feature is on, but the
printer is not connected to a network. If the light is off, the wireless feature is turned off.
2
Home button: Returns to the home screen from any other screen.
3
Control panel display: Touch the screen to select menu options. For information about the
icons that appear on the display, see Control panel display icons.
4
Help button: Opens the Help menu.
5
Right arrow button: Navigates through settings in the menus.
6
Cancel button: Stops a job, exits a menu, or exits settings.
7
Back button: Returns to the previous menu.
8
Left arrow button: Navigates through settings in the menus.
14
Get started
Control panel display icons
Icon
Purpose
Shows that an Ethernet network connection exists.
Shows that a wireless network connection exists, and provides access to the
wireless status and settings. The signal strength is indicated by the number of
curved lines. This is for infrastructure mode. For more information, see Set up the
printer for wireless communication.
Shows that HP ePrint is turned on. For more information, see HP ePrint.
Displays a screen where you can make copies or select other options.
Displays a screen where you can make a fax, or choose fax settings.
Displays a screen where you can make a scan, or change scan settings.
Use the printer control panel
15
Chapter 1
(continued)
Icon
Purpose
Displays a screen where you can use HP Apps. For more information, see Printer
Apps.
Displays a screen where you can select a PDF file, or the name of a folder that
contains the PDF file, that you want printed from a memory device.
Displays a screen where you can adjust photo printing options.
Displays the Setup screen for generating reports, changing fax and other
maintenance settings, and accessing the Help screen.
Displays the Network screen for selecting options.
Provides more information about the printer's features.
Displays a screen where you can see information about the ink cartridges,
including fill levels. This icon has a red border when an ink cartridge needs
attention.
NOTE: Ink level warnings and indicators provide estimates for planning
purposes only. When you receive a low-ink warning message, consider having
a replacement cartridge available to avoid possible printing delays. You do not
need to replace cartridges until prompted to do so.
16
Get started
(continued)
Icon
Purpose
Displays the status of the Auto Answer function. Touch Auto Answer to turn it on
or off. For more information, see Set the answer mode (Auto answer).
Displays a screen where you can learn about printer features that can help
conserve natural resources and reduce the impact of your printing choices.
TIP: You can configure settings for some features from this screen.
Change printer settings
Use the control panel to change the printer’s mode and settings, print reports, or get
help for the printer.
TIP: If the printer is connected to a computer, you can also change the printer
settings using HP software tools available on your computer, such as the HP printer
software, HP Utility (Mac OS X), or the EWS. For more information about these
tools, see Printer management tools.
This section contains the following topics:
•
•
Select the mode
Change printer settings
Select the mode
The main menu of the control panel display shows the available modes for the printer.
NOTE: To select a mode, touch the (left arrow) or the (right arrow) to see the
available modes, and then touch the icon to select the desired mode. Follow the
prompts on the control panel display to complete the job. The control panel display
returns to the main menu when the job is finished.
To select a different mode
(Back button) to return to the main menu. Touch (left arrow) or (right
Touch
arrow) to scroll through the available modes, and then touch the icon to select the
desired mode.
To change settings for a mode
1.
After selecting a mode, touch the arrow buttons to scroll through the available
settings, and then touch the setting you want to change.
2.
Follow the prompts on the display to change the settings, and then touch Done.
NOTE: Touch
(Back button) to return to the previous menu.
Use the printer control panel
17
Chapter 1
Change printer settings
To change the printer settings or print reports, use the options available in the Setup
menu:
1.
2.
3.
Touch (right arrow), and then touch Setup.
Touch the arrow buttons to scroll through the menus.
Touch the menu items to select menus or options.
NOTE: Touch
(Back button) to return to the previous menu.
Select paper
The printer is designed to work well with most types of office media. It is best to test
a variety of print media types before buying large quantities. Use HP media for
optimum print quality. For more information about HP media, visit the HP website at
www.hp.com.
HP recommends plain papers with the ColorLok logo for printing
of everyday documents. All papers with the ColorLok logo are
independently tested to meet high standards of reliability and
print quality, and produce documents with crisp, vivid color,
bolder blacks and dry faster than ordinary plain papers. Look for
papers with the ColorLok logo in a variety of weights and sizes
from major paper manufacturers.
This section contains the following topics:
•
•
•
Recommended papers for printing and copying
Recommended papers for photo printing
Tips for selecting and using paper
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
HP Brochure Paper
HP Professional Paper
HP Premium
Presentation Paper
HP Professional Paper
HP Bright White Inkjet
Paper
18
Get started
These papers are glossy-coated or matte-coated on both sides for
two-sided use. They are the perfect choice for producing professional
quality marketing materials such as brochures and mailers, as well as
business graphics for report covers and calendars.
These papers are heavy two-sided matte papers perfect for
presentation, proposals, reports, and newsletters. They are
heavyweight for an impressive look and feel.
HP Bright White Inkjet Paper delivers high-contrast colors and sharp
text. It is opaque enough for two-sided color usage with no
showthrough, which makes it ideal for newsletters, reports, and flyers.
(continued)
It features ColorLok Technology for less smearing, bolder blacks, and
vivid colors.
HP Printing Paper
HP Printing Paper is a high-quality multifunction paper. It produces
documents that look and feel more substantial than documents
printed on standard multipurpose or copy paper. It features ColorLok
Technology for less smearing, bolder blacks, and vivid colors.
HP Office Paper
HP Office Paper is a high-quality multifunction paper. It is suitable for
copies, drafts, memos and other everyday documents. It features
ColorLok Technology for less smearing, bolder blacks, and vivid
colors.
HP Office Recycled
Paper
HP Office Recycled Paper is a high-quality multifunction paper made
with 30% recycled fiber. It features ColorLok Technology for less
smearing, bolder blacks and vivid colors.
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products
and Services, and select Ink, toner and paper .
NOTE: At this time, some portions of the HP website are available in English only.
Recommended papers for photo printing
For the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing. Depending on your country/region,
some of these papers might not be available.
Depending on your country/region, some of these papers might not be available.
HP Premium Plus
Photo Paper
HP’s best photo paper is heavyweight for producing professional
quality photos. Features an instant-dry finish for easy handling
without smudging. It resists water, smears, fingerprints, and humidity.
It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm
(4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or softgloss (satin matte). It is acid-free for longer lasting documents.
HP Advanced Photo
Paper
This thick photo paper features an instant-dry finish for easy handling
without smudging. It resists water, smears, fingerprints, and humidity.
Your prints have a look and feel comparable to a store processed
photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10
x 15 cm (4 x 6 inch), 13x18 cm (5 x 7 inch), and two finishes – glossy
or soft gloss (satin matte). It is acid-free for longer lasting documents.
HP Everyday Photo
Paper
Print colorful, everyday snapshots at a low cost, using paper
designed for casual photo printing. This affordable, photo paper dries
quickly for easy handling. Get sharp, crisp images when you use this
paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11
inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting
documents.
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products
and Services and select Ink, toner and paper.
NOTE: At this time, some portions of the HP website are available in English only.
Select paper
19
Chapter 1
Tips for selecting and using paper
For the best results, observe the following guidelines.
•
•
•
•
•
Always use media that conforms to the printer specifications. For more
information, see Paper specifications.
Load only one type of media at a time into a tray or automatic document feeder
(ADF).
When loading the trays and ADF, make sure the media is loaded correctly. For
more information, see Load paper or Load an original in the automatic document
feeder (ADF).
Do not overload the tray or ADF. For more information, see Load paper or Load
an original in the automatic document feeder (ADF).
To prevent jams, poor print quality, and other printing problems, avoid loading the
following media in the trays or ADF:
◦
Multipart forms
◦
Media that is damaged, curled, or wrinkled
◦
Media with cutouts or perforations
◦
Media that is heavily textured, embossed, or does not accept ink well
◦
Media that is too lightweight or stretches easily
◦
Media that contains staples or clips
Load an original on the scanner glass
You can copy, scan, or fax up to legal-size originals by loading them on the scanner
glass.
NOTE: Many of the special features do not work correctly if the scanner glass and
lid backing are not clean. For more information, see Maintain the printer.
To load an original on the scanner glass
Use these steps to load an original on the scanner glass.
1.
2.
Lift the scanner lid.
Load your original print-side down.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the scanner glass.
20
Get started
3.
Close the lid.
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a one-sided, single- or multiple-page, Letter-, A4-, legal-size
document by placing it in the automatic document feeder tray.
CAUTION: Do not load photos in the ADF; this might cause damage to your
photos. Use only media that is supported by the printer. For more information, see
Tips for selecting and using paper.
NOTE: Double-sided documents on A4-, Letter, or legal-size paper can be
scanned using the ADF and the product's scanning software.
NOTE: Some features, such as the Fit to Page copy feature, do not work when
you load your originals in the ADF. You must load your originals on the scanner
glass. The document feeder tray holds a maximum of 50 sheets of plain A4- or
Letter-size paper.
Load an original in the automatic document feeder (ADF)
21
Chapter 1
The document feeder tray holds a maximum of 50 sheets of plain A4-, Letter-, or legalsize paper.
To load an original in the document feeder tray
Use these steps to load a document in the automatic document feeder.
1.
Load your original print-side up into the document feeder tray.
a.
If you are loading an original printed in portrait orientation, place the pages
so that the top edge of the document goes in first. If you are loading an
original printed in landscape orientation, place the pages so that the left
edge of the document goes in first.
b.
Slide the media into the automatic document feeder until you hear a tone or
see a message on the display indicating that the loaded pages were
detected.
TIP: For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2.
Slide the width guides inward until they stop at the left and right edges of the
media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the printer.
Load paper
This section provides instructions for loading media into the printer, and contains the
following topics:
•
•
•
•
22
Load standard-size paper
Load envelopes
Load cards and photo paper
Load custom-size paper
Get started
Load standard-size paper
Use these instructions to load standard paper.
1.
Pull out Tray 1.
2.
Insert the media print-side down in the center of the tray. Make sure the stack of
media aligns with the line on the width guide, and is not higher than the paper
stack line on the guide.
NOTE: Do not load paper while the printer is printing.
3.
Slide the paper guides in the tray to adjust them for the media size that you have
loaded, and then reinsert the tray.
NOTE: To load legal-size paper, press the blue latch at the bottom left of the
input tray and fully extend the tray.
4.
Pull out the extension on the output tray.
Load paper
23
Chapter 1
Load envelopes
Use these instructions to load an envelope.
1.
Pull out Tray 1.
2.
Insert the envelopes print-side down and load according to the graphic. Make
sure the stack of envelopes does not exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
3.
4.
24
Slide the paper guides in the tray to adjust them for the media size that you have
loaded, and then reinsert the tray.
Pull out the extension on the output tray.
Get started
Load cards and photo paper
Use these instructions to load cards or photo paper.
1.
Pull out Tray 1.
2.
Insert the media print-side down in the center of the tray. Make sure the stack of
media aligns with the line on the width guide, and is not higher than the paper
stack line on the guide.
NOTE: Do not load paper while the printer is printing.
3.
4.
Slide the paper guides in the tray to adjust them for the media size that you have
loaded, and then reinsert the tray.
Pull out the extension on the output tray.
Load custom-size paper
Use these instructions to load custom-size paper.
CAUTION: Use only custom-size paper that is supported by the printer. For more
information, see Paper specifications.
NOTE: Load only plain paper in Tray 2.
Load paper
25
Chapter 1
1.
Pull out Tray 1.
2.
Insert the media print-side down in the center of the tray. Make sure the stack of
media aligns with the line on the width guide, and is not higher than the paper
stack line on the guide.
NOTE: Do not load paper while the printer is printing.
26
3.
Slide the paper guides in the tray to adjust them for the media size that you have
loaded, and then reinsert the tray.
4.
Pull out the extension on the output tray.
Get started
Insert a memory device
If your digital camera uses a memory card to store photos, you can insert the memory
card into the printer to print or save your photos.
CAUTION: Attempting to remove a memory card while it is being accessed can
damage files on the card. You can safely remove a card only when the photo light
is not blinking. Also, never insert more than one memory card at a time as this can
also damage files on the memory cards.
NOTE: The printer does not support encrypted memory cards.
For more information on the supported memory cards, see Memory device
specifications.
To insert a memory card
Use these steps to insert a memory card into the printer.
1.
2.
Turn the memory card so that the label faces up, and the contacts are facing the
printer.
Insert the memory card into the corresponding memory card slot.
To connect a storage device
1.
If you are connecting a digital camera, change the USB mode of the camera to
storage mode, and then connect one end of the USB cable to the camera.
NOTE: Different cameras use different terms to describe the storage mode.
For instance, some cameras have a digital camera setting and a disk drive
setting. In this instance, the disk drive setting is the storage mode setting. If
storage mode does not work on your camera, you might need to upgrade the
camera firmware. For more information, see the documentation that came
with the camera.
2.
Insert the USB storage device or the other end of the camera’s USB cable to the
USB port on the front of the printer.
NOTE: If your USB device does not fit into this port due to size limitations, or if the
connector on the device is shorter than 11 mm (0.43 in), you will need to purchase
a USB extension cable in order to use your device with this port. For more
information on supported USB devices, see Memory card specifications.
Install the accessories
This section contains the following topics:
•
•
•
•
Install the automatic two-sided printing accessory (duplexer)
Install Tray 2
Configure trays
Turn on accessories in the printer driver
Install the accessories
27
Chapter 1
Install the automatic two-sided printing accessory (duplexer)
You can print on both sides of a sheet of paper automatically. For information on using
the duplexer, see Print on both sides (duplexing).
To install the duplexer:
Slide the duplexer into the back of the printer until the unit locks into place. Do not
press the buttons on either side of the duplexer when installing the unit; use them only
for removing the unit from the printer.
Install Tray 2
Tray 2 can hold up to 250 sheets of plain paper. For ordering information, see HP
supplies and accessories.
To install Tray 2
1.
Unpack the tray, remove the packing tapes and materials, and move the tray to
the prepared location. The surface must be sturdy and level.
2.
Turn off the printer, and disconnect the power cord.
3.
Set the printer on top of the tray.
CAUTION: Be careful to keep your fingers and hands clear of the bottom of
the printer.
4.
28
Connect the power cord and turn on the printer.
Get started
To load Tray 2
1.
Pull the tray out of the printer by grasping under the front of the tray.
2.
Insert the paper print-side down in the center of the tray. Make sure the stack of
paper aligns with the line on the width guide, and does not exceed the line
marking on the guide.
NOTE: Tray 2 can be loaded only with plain paper.
3.
Slide the paper guides in the tray to adjust them for the size that you have
loaded.
4.
5.
Gently reinsert the tray.
Pull out the extension on the output tray.
Install the accessories
29
Chapter 1
Configure trays
NOTE: Tray 2 is an optional accessory. For ordering information, see Order
printing supplies online.
To configure the trays, you must have Tray 2 installed and turned on.
By default, the printer draws media from Tray 1. If Tray 1 is empty, the printer draws
media from Tray 2 (if it is installed and loaded with media). You can change this default
behavior by using the following features:
•
•
Tray Lock: Use this feature to protect special media such as letterhead or
preprinted media from accidental use. If the printer runs out of media while
printing a document, it will not use media from a locked tray to complete the print
job.
Default Tray: Use this feature to determine the first tray from which the printer
draws media.
NOTE: To use the tray lock and default tray settings, you must select the
automatic tray selection option in the printer software. Also, if the printer is on a
network and you set a default tray, the setting will affect all users of the printer.
Tray 2 is designed to hold only plain paper.
The following table lists possible ways you can use the tray settings to meet your
printing needs.
I want to...
Follow these steps
Load both trays with the same media, and
have the printer pick media from one tray if the
other one is empty.
•
Have both special media (such as letterhead)
and plain paper loaded in the trays.
•
•
•
•
Load media in both trays but have the printer
pick media from a specific tray first.
•
•
Load media in Tray 1 and Tray 2. For
more information, see Load paper.
Make sure tray lock is disabled.
Load special media in Tray 1 and plain
paper in Tray 2.
Make sure the default tray is set to Tray
2.
Make sure tray lock is set to Tray 1.
Load media in Tray 1 and Tray 2.
Make sure default tray is set to the
appropriate tray.
To configure the trays
1.
Make sure the printer is turned on.
2.
Touch (right arrow), touch Setup, touch Preferences, and then select Default
Tray or Tray Lock.
3.
Click OK or Apply after changing the desired tray settings.
Turn on accessories in the printer driver
•
•
30
To turn on accessories (Windows)
To turn on accessories (Mac OS X)
Get started
To turn on accessories (Windows)
1.
Click Start, and then click Printers, Printers and Faxes, or Devices and
Printers.
- Or Click Start, click Control Panel, and then double-click Printers.
2.
Right-click the printer icon, and then click Printer Properties.
3.
Select the Device Settings tab. Click the accessory that you want to turn on,
click Installed from the drop-down menu, and then click OK.
To turn on accessories (Mac OS X)
Mac OS X automatically turns on all accessories in the printer driver when you install
the printer software. If you add a new accessory later, follow these steps:
1.
2.
3.
4.
Open the System Preferences and then select Print & Fax or Print & Scan.
Select the printer from list of printers, and then click Options & Supplies.
Click the Driver tab.
Select the options you want to install, and then click OK.
Maintain the printer
This section provides instructions for keeping the printer in top working condition.
Perform these maintenance procedures as necessary.
•
•
•
Clean the scanner glass
Clean the exterior
Clean the automatic document feeder
Clean the scanner glass
NOTE: Dust or dirt on the scanner glass, scanner lid backing, or scanner frame
can slow down performance, degrade the quality of scans, and affect the accuracy
of special features such as fitting copies to a certain page size.
To clean the scanner glass
1.
Turn the printer off. For more information, see Turn the printer off.
2.
Lift the scanner lid.
Maintain the printer
31
Chapter 1
3.
Clean the scanner glass and the scanner glass strip by using a soft, lint-free cloth
that has been sprayed with a mild glass cleaner. Dry the scanner glass with a dry,
soft, lint-free cloth.
CAUTION: Use only glass cleaner to clean the scanner glass. Avoid
cleaners that contain abrasives, acetone, benzene, and carbon tetrachloride,
all of which can damage the scanner glass. Avoid isopropyl alcohol because it
can leave streaks on the scanner glass.
CAUTION: Do not spray the glass cleaner directly on the scanner glass. If
too much glass cleaner is applied, the cleaner could leak under the scanner
glass and damage the scanner.
4.
Close the scanner lid, and turn on the printer.
Clean the exterior
WARNING! Before cleaning the printer, turn the printer off by pressing the
(Power button) and unplug the power cord from the electrical socket.
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case.
Keep fluids away from the interior of the printer, as well as from the printer control
panel.
Clean the automatic document feeder
If the automatic document feeder picks up multiple pages or if it does not pick up plain
paper, you can clean the rollers and separator pad. Lift the automatic document feeder
32
Get started
cover to access the pick assembly inside the automatic document feeder, clean the
rollers or separator pad, and then close the cover.
To clean the rollers or separator pad
1.
Remove all originals from the document feeder tray.
2.
Lift the automatic document feeder cover (1).
This provides easy access to the rollers (2) and separator pad (3).
3.
4.
1
Automatic document feeder cover
2
Rollers
3
Separator pad
Lightly dampen a clean lint-free cloth with distilled water, then squeeze any
excess liquid from the cloth.
Use the damp cloth to wipe any residue off the rollers or separator pad.
NOTE: If the residue does not come off using distilled water, try using
isopropyl (rubbing) alcohol.
5.
Close the cover of the automatic document feeder.
Update the printer
HP is always working to improve the performance of its printers and bring you the
latest features. If the printer is connected to a network and Web Services has been
enabled, you can check for and install printer updates.
To update the printer, use one of the following methods:
•
•
Update the printer using the embedded web server
Update the printer using the printer control panel
Update the printer
33
Chapter 1
Update the printer using the embedded web server
1.
2.
3.
4.
Open the EWS. For more information, see Embedded web server.
Click the Web Services tab.
In the Web Services Settings section, click Product Update, click Check Now,
and follow the on-screen instructions.
If the product update option is not available, follow these instructions:
a.
In the Web Services Settings section, click Setup, click Continue, and
follow the on-screen instructions.
b.
If prompted, choose to allow the printer to check for and install printer
updates.
NOTE: If a printer update is available, the printer downloads and installs the
update, and then restarts.
NOTE: If prompted for proxy settings and if your network uses proxy
settings, follow the on-screen instructions to set up a proxy server. If you do
not have the details, contact your network administrator or the person who set
up the network.
Update the printer using the printer control panel
1.
2.
(HP ePrint), touch Settings, and then
On the printer control panel, touch
touch Printer Update.
Touch Check for Update Now, and then follow the on-screen instructions.
To enable the printer to automatically check for updates:
1.
2.
Touch Settings, and then touch Printer Update.
Touch Auto Update, and then touch On.
Open the printer software (Windows)
•
•
34
Windows XP, Windows Vista, and Windows 7: From the computer desktop,
click Start, select Programs or All Programs, click HP, click the folder for your
printer, and then select the icon with your printer's name.
Windows 8: On the Start screen, right-click an empty area on the screen, click
All Apps on the app bar, and then click the icon with the printer's name.
Get started
Turn the printer off
Turn the printer off by pressing the
(Power button) located on the printer. Wait until
the power light turns off before unplugging the power cord or turning off a power strip.
CAUTION: If you incorrectly turn the printer off, the print carriage might not return
to the correct position causing problems with the ink cartridges and print quality
issues.
CAUTION: HP recommends that you replace any missing cartridges as soon as
possible to avoid print quality issues and possible extra ink usage or damage to the
ink system. Never turn off the printer when ink cartridges are missing.
Restore factory defaults
To restore the the printer to factory defaults, complete the following steps:
1.
2.
3.
Touch (right arrow), and then touch Setup.
Touch Tools.
Touch Restore Factory Defaults.
Restore factory defaults
35
2
Print
Most print settings are automatically handled by the software application. Change the
settings manually only when you want to change print quality, print on specific types of
paper, or use special features. For more information about selecting the best print
media for your documents, see Select paper.
Choose a print job to continue:
Print documents
Print brochures
Print on envelopes
Print photos
Print on special and custom-size paper
Print documents
Follow the instructions for your operating system.
•
•
Print documents (Windows)
Print documents (Mac OS X)
NOTE: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location, and
without any additional software or printer drivers. For more information, see HP
ePrint.
Print documents (Windows)
1.
2.
3.
36
Print
Load paper in the tray. For more information, see Load paper.
On the File menu in your software application, click Print.
Make sure the printer you want to use is selected.
4.
5.
6.
7.
To change settings, click the button that opens the Printer Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
Change the paper orientation on the Finishing tab, and paper source, paper
type, paper size, and quality settings on the Paper/Quality tab. To print in black
and white, click the Color tab, and then select the Print in Grayscale option.
Click OK.
Click Print or OK to begin printing.
Print documents (Mac OS X)
1.
2.
Load paper in the tray. For more information, see Load paper.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
-OR-
3.
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
c.
Select the paper size from the Paper Size pop-up menu (if available).
On the Print dialog change the print settings for the option provided in the pop-up
menus, as appropriate for your project.
NOTE: If you do not see any options, click the disclosure triangle next to the
Printer pop-up menu or click Show Details.
4.
Click Print to begin printing.
Print brochures
Follow the instructions for your operating system to print brochures, including edge-toedge brochures.
•
•
Print brochures (Windows)
Print brochures (Mac OS X)
NOTE: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location, and
without any additional software or printer drivers. For more information, see HP
ePrint.
Print brochures
37
Chapter 2
Print brochures (Windows)
NOTE: To set print settings for all print jobs, make the changes in the HP software
provided with the printer. For more information on the HP software, see Printer
management tools.
1.
2.
3.
4.
5.
6.
7.
Load paper in the tray. For more information, see Load paper.
On the File menu in your software application, click Print.
Make sure the printer you want to use is selected.
To change settings, click the button that opens the Printer Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
Change the paper orientation on the Finishing tab, and paper source, paper
type, paper size, and quality settings on the Paper/Quality tab.
▲ To print in black and white, click the Color tab, and then select the Print in
Grayscale option.
▲ To print an edge-to-edge brochure, select one of the edge-to-edge paper
sizes, and then select the supported brochure paper from the Paper Type
drop-down box.
Click OK.
Click Print or OK to begin printing.
Print brochures (Mac OS X)
1.
2.
Load paper in the tray. For more information, see Load paper.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
-OR-
3.
38
Print
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
c.
Select the paper size from the Paper Size pop-up menu (if available).
From the File menu in your software application, click Print.
4.
On the Print dialog click Color/Quality Option from the pop-up menu, and then
select the following settings:
•
Media Type: The appropriate brochure paper type
•
Print Quality: Draft, Normal, or Best
NOTE: If you do not see these options, click the disclosure triangle next to
the Printer pop-up menu or click Show Details.
5.
Select any other print settings that you want, and then click Print to begin
printing.
Print on envelopes
Avoid envelopes with the following characteristics:
•
•
•
•
Very slick finish
Self-stick adhesives, clasps, or windows
Thick, irregular, or curled edges
Areas that are wrinkled, torn, or otherwise damaged
Make sure the folds of envelopes you load in the printer are sharply creased.
NOTE: For more information about printing on envelopes, see the documentation
available with the software program you are using.
Follow the instructions for your operating system.
•
•
Print on envelopes (Windows)
Print on envelopes (Mac OS X)
Print on envelopes (Windows)
1.
2.
3.
4.
5.
6.
Load envelopes print-side down in the tray. For more information, see Load
paper.
On the File menu in your software application, click Print.
Make sure the printer you want to use is selected.
To change settings, click the button that opens the Printer Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
On the Layout tab, change the orientation to Landscape.
Click Paper/Quality, and then select the appropriate envelope type from the
Paper Size drop-down list.
TIP: You can change more options for the print job by using the features
available on the other tabs in the dialog box.
7.
Click OK, and then click Print or OK to begin printing.
Print on envelopes
39
Chapter 2
Print on envelopes (Mac OS X)
1.
2.
Load envelopes in the tray. For more information, see Load paper.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
-OR-
3.
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
c.
Select the appropriate envelope size in the Paper Size pop-up menu (if
available).
On the Print dialog select the Orientation option.
NOTE: If you do not see these options, click the disclosure triangle next to
the Printer pop-up menu or click Show Details.
4.
Select any other print settings that you want, and then click Print to begin
printing.
Print photos
Do not leave unused photo paper in the input tray. The paper might start to curl, which
could impair the quality of your printout. Photo paper should be flat before printing.
Follow the instructions for your operating system.
•
•
•
Print photos on photo paper (Windows)
Print photos on photo paper (Mac OS X)
Print photos from a memory device
NOTE: This printer includes HP ePrint, a free service from HP that allows you to
print documents on your HP ePrint-enabled printer anytime, from any location, and
without any additional software or printer drivers. For more information, see HP
ePrint.
Print photos on photo paper (Windows)
1.
2.
3.
40
Print
Load paper in the tray. For more information, see Load paper.
On the File menu in your software application, click Print.
Make sure the printer you want to use is selected.
4.
5.
6.
7.
8.
To change settings, click the button that opens the Printer Properties dialog box.
Depending on your software application, this option might be called Properties,
Options, Printer Setup, Printer, or Preferences.
On the Paper/Quality tab, select the appropriate photo paper type from the
Paper type drop-down menu.
On the Paper/Quality tab, select Best from the Print Quality drop-down menu.
To print in black and white, click the Color tab, and then select the Print in
Grayscale option.
Click OK, and then click Print or OK to begin printing.
Print photos on photo paper (Mac OS X)
1.
2.
Load paper in the tray. For more information, see Load paper.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
-OR-
3.
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
c.
Select the paper size from the Paper Size pop-up menu (if available).
On the Print dialog click Color/Quality Option from the pop-up menu, and then
select the following settings:
•
Media Type: The appropriate photo paper type
•
Print Quality: Draft, Normal, or Best
NOTE: If you do not see these options, click the disclosure triangle next to
the Printer pop-up menu or click Show Details.
4.
5.
To print the photo in black and white, click Grayscale from the Print Color as
Gray pop-up menu, and then select one of the following options:
•
Off: Turns printing in grayscale off.
•
Black Ink Only: Uses black ink to print your photo in grayscale. The gray
shading is created by varying patterns of black dots, which might result in a
grainy image.
•
High Ink Only: Uses all the available colors to print your photo in grayscale.
This creates smooth and natural shades of gray.
Select any other print settings that you want, and then click Print to begin
printing.
Print photos
41
Chapter 2
Print photos from a memory device
You can connect a USB storage device (such as a keychain drive) to the USB port on
the front of the printer.
For more information about using memory devices, see Insert a memory device.
CAUTION: Attempting to remove a memory device while it is being accessed can
damage files on the memory device. You can safely remove a memory card only
when the status light is not blinking.
To print selected photos
NOTE: This function is only available if the memory device does not contain
Digital Print Order Format (DPOF) content.
1.
2.
3.
Insert your memory device into the appropriate slot on the printer. The Photo
screen appears on the control panel display.
Touch View & Print. The photos are displayed.
Follow the instructions on the control panel display to select, edit, or print the
photos.
Print on special and custom-size paper
If your application supports custom-size paper, set the size in the application before
printing the document. If not, set the size in the printer driver. You might need to
reformat existing documents to print them correctly on custom-size paper.
Use only custom-size paper that is supported by the printer. For more information, see
Paper specifications.
NOTE: Defining custom-size paper sizes is only available in the HP printing
software in Mac OS X.
Follow the instructions for your operating system.
•
•
•
Print on special or custom-size paper (Windows)
Print on special or custom-size paper (Mac OS X)
Set up custom sizes (Mac OS X)
Print on special or custom-size paper (Windows)
1.
2.
3.
4.
5.
42
Print
Load the appropriate paper in the tray. For more information, see Load paper.
On the File menu in your software application, click Print.
Make sure the printer you want to use is selected.
To change settings, click the button that opens the Printer Properties dialog box.
Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
On the Paper/Quality tab, click the Custom... button.
6.
Name the custom size and define the size of the paper on the Custom Paper
Size screen.
NOTE: The custom paper size you have just defined will only be available
when you close and reopen the Printing Preferences or Printer Properties
dialog box.
7.
8.
9.
Click the Paper/Quality tab, and select the custom paper size from the Paper
sizes: drop-down box.
Click OK.
Click Print or OK to begin printing.
Print on special or custom-size paper (Mac OS X)
NOTE: Before you can print on custom-size paper, you must set up the custom
size in the HP software provided with the printer. For instructions, see Set up
custom sizes (Mac OS X).
1.
2.
Load the appropriate paper in the tray. For more information, see Load paper.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
-OR-
3.
4.
5.
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
c.
Select the paper size from the Paper Size pop-up menu (if available).
Click Paper Handling from the pop-up menu.
Above Destination Paper Size, click Scale to fit paper size, and then select the
custom size.
Select any other print settings that you want, and then click Print to begin
printing.
Print on special and custom-size paper
43
Chapter 2
Set up custom sizes (Mac OS X)
1.
2.
3.
Load paper in the tray. For more information, see Load paper.
From the File menu in your software application, click Page Setup, and then
make sure the printer you want to use is selected in the Format For pop-up
menu.
- OR From the File menu in your software application, click Print, and then make sure
the printer you want to use is selected.
Select Manage Custom Sizes in the Paper Size pop-up menu.
NOTE: If you do not see these options in the Print dialog, click the
disclosure triangle next to the Printer pop-up menu or click Show Details.
4.
5.
6.
Click the + on the left side of the screen, double-click Untitled, and type a name
for the new, custom size.
In the Width and Height boxes, type the dimensions, and then set the margins, if
you want to customize them.
Click OK.
HP ePrint
With HP ePrint, you can print from email connected mobile phones, netbooks, other
mobile devices, or traditional desktop email clients—anywhere, anytime. Using your
mobile device service and the printer’s Web Services, you can print documents to
a printer that could be sitting next to you or sitting thousands of miles away.
To use the HP ePrint service, you need to have the following components:
•
•
An HP ePrint-enabled printer that is connected to the Internet (either using an
Ethernet cable or wireless connection)
A device that has a functioning email capability
Follow the instructions on the printer’s control panel to enable and set up the printer’s
Web Services. For more information, see www.hpconnected.com.
HP Wireless Direct
With HP wireless direct printing, you can print wirelessly from a computer, smart
phone, tablet, or other wireless-capable device—without connecting to an existing
wireless network.
When using HP wireless direct printing, note the following guidelines:
•
•
•
44
Print
Make sure your computer or mobile device has the necessary software:
If you are using a computer, make sure you have installed the HP printer software
provided with the printer.
If you are using a mobile device, make sure you have installed a compatible
printing app. For more information about mobile printing, visit www.hp.com/global/
us/en/eprint/mobile_printing_apps.html.
Make sure HP wireless direct printing is turned on in the printer and, if necessary,
security is enabled. For more information, see Turn on HP wireless direct printing.
•
•
•
Up to five computers and mobile devices can use the same HP wireless direct
printing connection.
HP wireless direct printing can be used while the printer is also connected to a
computer using USB cable or to a network (using a wireless or Ethernet
connection).
HP wireless direct printing cannot be used to connect a computer, mobile device,
or printer to the Internet.
Click here to go online for more information.
For more information about wireless printing, see Set up the printer for wireless
communication.
NOTE: At this time, these websites might not be available in all languages.
This section contains the following topics:
•
•
•
Turn on HP wireless direct printing
Print from a wireless-capable mobile device
Print from a wireless-capable computer
Turn on HP wireless direct printing
1.
2.
From the printer control panel, touch
(Wireless), and then touch Settings.
Touch Wireless Direct, and then touch On.
TIP: If you would like to use HP wireless direct printing with greater security
and if the computer or mobile device supports WPA2 encryption, select the
option that will enable security. With security enabled, only users with the
password can connect wirelessly to the printer. Without enabling security,
anyone with a wireless device within the wireless range of the printer can
connect to the printer.
3.
4.
Touch Wireless Direct Name to display the wireless direct name.
If you have enabled security, touch Security Passcode to display the wireless
direct password.
TIP: You can also turn on HP wireless direct printing from the embedded web
server (EWS). For more information about using the EWS, see Embedded web
server.
Print from a wireless-capable mobile device
Make sure you have installed a compatible printing app on your mobile device. For
more information, visit www.hp.com/global/us/en/eprint/mobile_printing_apps.html.
1.
2.
Make sure you have turned on HP wireless direct printing on the printer. For more
information, see Turn on HP wireless direct printing.
Turn on the wireless connection in your mobile device. For more information, see
the documentation provided with the mobile device.
HP Wireless Direct
45
Chapter 2
3.
4.
From the mobile device, search for and connect to the HP wireless direct printing
name, such as HP-Setup-XX-Officejet Pro 276dw (where ** are the unique
characters to identify your printer).
If HP wireless direct is turned on with security, enter the password when
prompted.
From your mobile device’s print app, confirm your HP printer is the default printer,
and then print your document.
Print from a wireless-capable computer
Follow the instructions for your operating system.
•
•
Print from a wireless-capable computer (Windows)
Print from a wireless-capable computer (Mac OS X)
Print from a wireless-capable computer (Windows)
1.
Make sure you have turned on HP wireless direct printing on the printer. For more
information, see Turn on HP wireless direct printing.
2.
Turn on the wireless connection in your computer. For more information, see the
documentation provided with the computer.
3.
From the computer, click the wireless icon on your task tray, select the HP
wireless direct printing name, such as HP-Setup-XX-Officejet Pro 276dw (where
** are the unique characters to identify your printer).
If HP wireless direct is turned on with security, enter the password when
prompted.
4.
If the printer has been installed and connected to your computer with a USB
cable, enable HP wireless direct printing in the HP printer software. Proceed to
step 5 if the printer has been installed and connected to the computer over a
network (Ethernet or wireless).
a.
From the computer desktop, click Start, select Programs or All Programs,
click HP, click the folder for the printer, and then select Printer Setup &
Software.
- Or On the Start screen, right-click an empty area on the screen, click All Apps
on the app bar, and then click the icon with the printer’s name.
b.
Select Connect New Printer.
c.
When the Connection Options software screen appears, select Wireless.
Select the printer from the list of detected printers, such as HP-Setup-XXOfficejet Pro 276dw (where ** are the unique characters to identify your
printer).
d.
Follow the on-screen instructions.
5.
Print your document.
Print from a wireless-capable computer (Mac OS X)
1.
Make sure you have turned on HP wireless direct printing on the printer. For more
information, see Turn on HP wireless direct printing.
2.
Turn on AirPort. For more information, see the documentation provided by Apple.
46
Print
3.
4.
5.
Click the AirPort icon and select the HP wireless direct printing name, such as
HP-Setup-XX-Officejet Pro 276dw (where ** are the unique characters to
identify your printer).
If HP wireless direct is turned on with security, enter the password when
prompted.
Add the printer.
a.
In System Preferences, select Print & Fax or Print & Scan, depending on
your operating system.
b.
Click + below the list of printers at the left.
c.
Select the printer from the list of detected printers (the word “Bonjour” is
listed the right column beside the printer name), and click Add.
Print your document.
Print on both sides (duplexing)
You can print on both sides of a sheet of media automatically by using the automatic
two-sided printing accessory (duplexer).
NOTE: Two-sided printing requires an automatic two-sided printing accessory
(duplexer) to be installed on the printer.
To print on both sides (Windows)
1.
Load the appropriate media. For more information, see Guidelines for printing on
both sides of a page and Load paper.
2.
Make sure the duplexer is installed correctly. For more information, see Install the
automatic two-sided printing accessory (duplexer).
3.
With a document open, click Print on the File menu, and then select Print on
both sides options on the Finishing tab. Select Flip pages up if desired.
4.
Change any other settings, and then click OK.
5.
Print your document.
To print on both sides (Mac OS X)
1.
Load the appropriate media. For more information, see Guidelines for printing on
both sides of a page and Load paper.
2.
Make sure the duplexer is installed correctly. For more information, see Install the
automatic two-sided printing accessory (duplexer).
3.
Depending on your application use one of the following procedures to select a
paper size:
From Page Setup
a.
From the File menu in your software application, click Page Setup.
NOTE: If you do not see a Page Setup menu item, go to step 3.
b.
c.
Make sure the printer you want to use is selected in the Format For pop-up
menu.
Select the paper size from the Paper Size pop-up menu, and then click OK.
Print on both sides (duplexing)
47
Chapter 2
-OR-
4.
From Print
a.
From the File menu in your software application, click Print.
b.
Make sure the printer you want to use is selected.
On the Print dialog select the paper size from the Paper Size pop-up menu (if
available).
NOTE: You might need to select the paper-size option labeled Two-Sided
margins.
5.
Select the Two-Sided checkbox, and then click the appropriate binding options
for the document.
- OR Click the Layout pop-up menu, and then select the appropriate binding options
for the document from the Two-Sided pop-up menu.
NOTE: If you do not see any options, click the disclosure triangle next to the
Printer pop-up menu or click Show Details.
6.
Select any other print settings that you want, and then click Print.
View Print Resolutions
1.
2.
48
Print
In printer driver, click the Paper/Quality tab, and then click the Advanced button.
Click the Resolution button to view the print resolution.
3
Scan
You can use the printer’s control panel to scan documents, photos, and other originals
and send them to a variety of destinations, such as a folder on a computer.
When scanning documents, you can use the HP software to scan documents into
a format that you can search, copy, paste, and edit.
NOTE: Some scan functions are only available after you install the HP
recommended software.
TIP: If you have problems scanning documents, see Solve scan problems.
This section contains the following topics:
•
•
•
Scan an original
Scan using Webscan
Scanning documents as editable text
Scan an original
NOTE: Your printer and computer must be connected and turned on.
NOTE: If you are scanning an original from the printer control panel or from your
computer using the HP printer software, the HP software provided with the printer
must be installed on your computer prior to scanning. In addition, on Windows
computers, the HP software must be running prior to scanning.
NOTE: If you are scanning a borderless original, load the original on the scanner
glass, not the ADF.
This section contains the following topics:
•
•
•
Scan to a computer from the control panel
Scan an original from HP scanning software
Scan to a memory card
Scan to a computer from the control panel
To scan an original to a computer from the printer control panel
NOTE: To scan to a computer, make sure the feature is enabled. Windows: Open
HP printer software, go to the Scan section, and then select Manage Scan to
Computer. OS X: The HP Recommended software is required for this feature. If
installed, open HP Utility. Under Scan Settings, click Scan to Computer, and
ensure that Enable Scan to Computer is selected.
Scan
49
Chapter 3
Use these steps to scan from the control panel.
1.
2.
3.
4.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
Touch Scan, and then select Computer.
Touch Document Type to select the type of document you want to save. Touch
Resolution to change the scan resolution setting.
Touch Start Scan.
Scan an original from HP scanning software
Follow the instructions for your operating system.
NOTE: Use the HP software to scan documents into editable text, a format that
allows you to search, copy, paste, and edit within the scanned document. Use this
format to edit letters, newspaper clippings, and many other documents. For more
information, see Scanning documents as editable text.
Windows
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Open the printer software. For more information, see Open the printer software
(Windows). In the window that appears, select Print, Scan & Fax or Print &
Scan, and then select Scan a Document or Photo under Scan.
3.
Select a scan shortcut. Make changes to the scan settings, if needed.
4.
To start the scan, click Scan.
Mac OS X
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Double-click the HP Scan icon located in the Applications/Hewlett-Packard
folder.
3.
Follow the prompts to complete the scan.
Scan to a memory card
You can scan directly to a memory card from the printer control panel without using a
computer or the HP software provided with the printer.
To scan an original to a memory card from the printer control panel
Use these steps to scan an original to a memory card.
1.
2.
3.
50
Scan
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
Insert a memory card. For more information, see Insert a memory device.
Touch Scan, and then select Memory Device.
4.
5.
Make changes to scan options, if needed.
Touch Start Scan.
TIP: To scan documents as editable text, you must install the HP software
included with the printer. For more information, see Scanning documents as
editable text.
Scan using Webscan
Webscan is a feature of the embedded web server that lets you scan photos and
documents from your printer to your computer using a web browser. This feature is
available even if you did not install the printer software on your computer. Webscan is
turned off by default, and will need to be turned on in the EWS.
For more information, see Embedded web server.
To scan using Webscan
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Open the embedded web server. For more information, see Embedded web
server.
3.
Click the Scan tab, click Webscan in the left pane, change any settings, and then
click Start Scan.
TIP: To scan documents as editable text, you must install the HP software
included with the printer. For more information, see Scanning documents as
editable text.
To enable Webscan
1.
Open the embedded web server. For more information, see Embedded web
server.
2.
Click the Settings tab, and click Administrator Settings in the left plane.
3.
Select the Webscan Enabled check box.
NOTE: If you are unable to open Webscan in the EWS, it might be turned off by
your network administrator. For more information, contact your network
administrator or the person who set up your network.
Scanning documents as editable text
When scanning documents, you can use the HP software to scan documents into a
format that you can search, copy, paste, and edit. This allows you to edit letters,
newspaper clippings, and many other documents.
This section contains the following topics:
•
•
To scan documents as editable text
Guidelines for scanning documents as editable text
Scanning documents as editable text
51
Chapter 3
To scan documents as editable text
Use the following guidelines for scanning documents as editable text.
Follow the instructions for your operating system.
Windows
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Open the printer software. For more information, see Open the printer software
(Windows). In the window that appears, select Print, Scan & Fax or Print &
Scan, and then select Scan a Document or Photo under Scan.
3.
Select the type of editable text you want to use in the scan:
I want to...
Follow these steps
Extract just the text, without any of the
formatting of the original
Select the Save as Editable Text (OCR)
shortcut from the list, and then select Text
(.txt) from the File Type drop-down menu.
Extract the text, as well as some of the
formatting of the original
Select the Save as Editable Text (OCR)
shortcut from the list, and then select Rich
Text (.rtf) from the File Type drop-down
menu.
Or
Select the Save as PDF shortcut from the
list, and then select Searchable PDF (.pdf)
from the File Type drop-down menu.
4.
To start the scan, click Scan, and then follow the on-screen instructions.
Mac OS X
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Double-click the HP Scan icon located in the Applications/Hewlett-Packard
folder.
3.
Click the Scan button. A dialog appears requesting confirmation of your scanning
device and the scan settings preset.
4.
Select the Documents with Text preset from the Presets pop-up menu, and
then click Continue.
5.
When all of the pages have been scanned, select Save from the File menu. The
Save dialog appears.
6.
Enter a file name and the folder in which you want to save the file, and then
select an output file format:
52
Scan
I want to...
Follow these steps
Extract just the text, without any of the
formatting of the original
Select TXT from the Format pop-up menu.
Extract the text, as well as some of the
formatting of the original
7.
Select RTF from the Format pop-up menu.
Click Save.
Guidelines for scanning documents as editable text
To ensure that the software can convert your documents successfully, do the following:
•
•
•
•
•
Make sure the scanner glass or ADF window is clean.
When the printer scans the document, smudges or dust on the scanner glass or
ADF window can be scanned, as well, and can prevent the software from
converting the document to editable text.
Make sure the document is loaded correctly.
When scanning documents as editable text from the ADF, place the pages so
that the top edge of the document goes in first for an original printed in portrait
orientation. If you are loading an original printed in landscape orientation, place
the pages so that the left edge of the document goes in first. When scanning from
the scanner glass, the original must be loaded with the top facing the right edge
of the scanner glass.
Also, make sure the document is not skewed. For more information, see Load an
original on the scanner glass or Load an original in the automatic document
feeder (ADF).
Make sure the text on the document is clear.
To successfully convert the document to editable text, the original must be clear
and of high quality. The following conditions can cause the software to not
convert the document successfully:
◦
The text on the original is faint or wrinkled.
◦
The text is too small.
◦
The structure of the document is too complex.
◦
The text is tightly spaced. For example, if the text that the software converts
has missing or combined characters, "rn" might appear as "m."
◦
The text is on a colored background. Colored backgrounds can cause
images in the foreground to blend too much.
Choose the correct profile.
Be sure to select a shortcut or preset that allows scanning as editable text. These
options use scan settings designed to maximize the quality of your OCR scan. In
Windows, use the Editable Text (OCR) or Save as PDF shortcuts. In Mac OS X,
use the Documents with Text preset.
Save your file in the correct format.
◦
To extract just the text from the document (without any formatting from the
original), select a plain text format (such as Text or TXT).
◦
To extract the text and some formatting from the original, select Rich Text
Format (such as Rich Text or RTF).
◦
To extract the text and make it searchable in PDF readers, select
Searchable PDF.
Scanning documents as editable text
53
4
HP Digital Solutions
The printer includes a collection of digital solutions that can help you simplify and
streamline your work. These digital solutions include the following:
•
•
HP Direct Digital Filing (including Scan to Network Folder and Scan to Email)
HP Digital Fax (including Fax to Network Folder and Fax to Email)
This section contains the following topics:
•
•
•
•
What are HP Digital Solutions?
Requirements
Set up HP Digital Solutions
Use the HP Digital Solutions
What are HP Digital Solutions?
HP Digital Solutions are a set of tools provided with this printer that can help improve
your office productivity.
HP Direct Digital Filing
HP Direct Digital Filing provides robust, general-office scanning—as well as basic,
versatile, document-management capabilities—for multiple users over a network. With
HP Direct Digital Filing, you can simply walk up to the printer, touch a button on the
printer’s control panel, and either scan documents directly to computer folders on your
network or quickly share them with business partners as email attachments—and all
without using additional scanning software.
These scanned documents can be sent to a shared network folder for personal or
group access or to one or more email addresses for quick sharing. In addition, you can
configure specific scan settings for each scan destination, allowing you to make sure
that the best settings are being used for each specific task.
HP Digital Fax
Never lose important faxes misplaced within a stack of paper pages again!
With HP Digital Fax, you can save incoming, black-and-white faxes to a computer
folder on your network for easy sharing and storage, or you can forward faxes through
email—allowing you to receive important faxes from anywhere while working away
from the office.
In addition, you can turn off fax printing altogether — saving money on paper and ink,
as well as helping reduce paper consumption and waste.
54
HP Digital Solutions
Requirements
Before you set up the HP Digital Solutions, make sure you have the following:
For all HP Digital Solutions
•
A network connection
The printer can be connected either through a wireless connection or using an
Ethernet cable.
NOTE: If the printer is connected using a USB cable, you scan documents to
a computer or attach scans to an email message using the HP software. For
more information, see Scan an original. You can receive faxes to your
computer using Fax to PC or Fax to Mac. For more information, see Receive
faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac).
•
The HP software
HP recommends that you set up HP Digital Solutions using the HP software
provided with the printer.
TIP: If you would like to set up HP Digital Solutions without installing the HP
software, you can use the printer’s embedded web server.
For Scan to Network Folder, Fax to Network Folder
•
An active network connection. You must be connected to the network.
•
An existing Windows (SMB) shared folder
For information about finding the computer name, see the documentation for your
operating system.
•
The network address for the folder
On computer running Windows, network addresses are usually written in this
format: \\mypc\sharedfolder
•
The name of the computer where the folder is located
For information about finding the computer name, see the documentation for your
operating system.
•
Appropriate privileges on the shared folder
You must have write access to the folder.
•
A username and password for the shared folder (if necessary)
For example, the Windows or Mac OS X username and password used to log
onto the network.
NOTE: HP Direct Digital Filing does not support Active Directory.
For Scan to Email, Fax to Email
•
•
•
A valid email address
Outgoing SMTP server information
An active Internet connection
Requirements
55
Chapter 4
If you are setting up Scan to Email or Fax to Email on a computer running Windows,
the setup wizard can automatically detect the email settings for the following email
applications:
•
•
•
•
•
•
Microsoft Outlook 2003–2007 (Windows XP, Windows Vista, and Windows 7)
Outlook Express (Windows XP)
Windows Mail (Windows Vista)
Mozilla Thunderbird (Windows XP, Windows Vista, and Windows 7)
Qualcomm Eudora (version 7.0 and above) (Windows XP and Windows Vista)
Netscape (version 7.0) (Windows XP)
However, if your email application is not listed above, you can still set up and use Scan
to Email and Fax to Email if your email application meets the requirements listed in this
section.
Set up HP Digital Solutions
You can set up HP Digital Solutions using the HP software provided with the printer—
either using software wizards that you can open from the HP printer software
(Windows) or HP Utility (Mac OS X).
TIP: You can also use the printer's EWS to set up the HP Digital Solutions. For
more information about using the EWS, see Embedded web server.
NOTE: If you are using the printer in an IPv6-only network environment, you must
set up the digital solutions using the EWS.
This section contains the following topics:
•
•
Set up HP Direct Digital Filing
Set up HP Digital Fax
Set up HP Direct Digital Filing
To set up HP Direct Digital Filing, follow the appropriate instructions.
NOTE: You can also use these steps to change settings in the future.
This section contains the following topics:
•
•
Set up Scan to Network Folder
Set up Scan to Email
Set up Scan to Network Folder
You can configure up to 10 destination folders for each printer.
NOTE: To use Scan to Network Folder, you must have created and configured the
folder you are using on a computer connected to the network. You cannot create
a folder from the printer's control panel. Also, make sure the folder preferences are
set to provide read and write access. For more information about creating folders
on the network and setting folder preferences, see the documentation for your
operating system.
56
HP Digital Solutions
After you finish setting up Scan to Network Folder, the HP software automatically
saves the configurations to the printer.
To set up Scan to Network Folder, complete the following steps for your operating
system.
Windows
1.
Open the HP Printer Software. For more information, see Toolbox (Windows).
2.
Go to the Scan section under the Print, Scan & Fax, and then double-click Scan
to Network.
3.
Follow the on-screen instructions.
NOTE: After you create destination folders, you can use the printer’s EWS to
customize the scan settings for these folders. On the last screen of the Scan to
Network Folder Wizard, make sure the Launch embedded web server when
finished check box is selected. When you click Finish, the EWS is displayed in
your computer’s default web browser. For more information about the embedded
web server, see Embedded web server.
Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click Scan to Network Folder under the Scan Settings section, and then follow
the on-screen instructions.
NOTE: You can customize the scan settings for each destination folder.
Embedded web server (EWS)
1.
Open the embedded web server (EWS). For more information, see Embedded
web server.
2.
On the Home tab, click Network Folder Setup in the Setup box.
3.
Click New, and then follow the on-screen instructions.
NOTE: You can customize the scan settings for each destination folder.
4.
After you have entered the required information about the network folder, click
Save and Test to make sure the link to the network folder is working correctly.
The entry is added to the Network Folder list.
Set up Scan to Email
You can use the printer to scan documents and send them to one or more email
addresses as attachments—without additional scanning software. You do not need to
scan files from your computer and attach them to email messages.
To use the Scan to Email feature, complete the following preliminary steps:
Set the Outgoing Email Profiles
Configure the email address which will appear in the FROM portion of the email
message sent by the printer. You can add up to 10 Outgoing Email Profiles. You can
use the HP software installed on your computer to create these profiles.
Add email addresses to the Email Address Book
Set up HP Digital Solutions
57
Chapter 4
Manage the list of people to whom you can send email messages from the printer. You
can add up to 15 email addresses with their corresponding contact names. You can
also create email groups. To add email addresses, you can use the printer’s embedded
web server (EWS) or the printer’s control panel.
Configure other email options
You can configure default SUBJECT and body text that is included in all email
messages sent from the printer. To configure these options, you can use the printer’s
EWS or the printer’s control panel.
Step 1: Set up the outgoing email profiles
To set up the outgoing email profile used by the printer, complete the following steps
for your operating system.
Windows
1.
Open the HP printer software. For more information, see Toolbox (Windows).
2.
Go to the Scan section under the Print, Scan & Fax, and then double-click Scan
to E-mail Wizard.
3.
Click New, and then follow the on-screen instructions.
NOTE: After you set the Outgoing Email Profile, you can use the printer’s
embedded web server (EWS) to add more Outgoing Email Profiles, add email
addresses to the Email Address Book, and configure other email options. To open
the EWS automatically, make sure the Launch embedded web server when
finished check box is selected on the last screen of the Scan to Email Wizard.
When you click Finish, the EWS is displayed in your computer’s default web
browser. For more information about the embedded web server, see Embedded
web server
Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click Scan to Email under the Scan Settings section.
3.
Follow the on-screen instructions.
4.
After you have entered the required information about the network folder, click
Save and Test to make sure the link to the network folder is working correctly.
The entry is added to the Outgoing Email Profiles list.
Embedded web server (EWS)
1.
Open the embedded web server (EWS). For more information, see Embedded
web server.
2.
On the Home tab, click Outgoing Email Profiles in the Setup box.
3.
Click New, and then follow the on-screen instructions.
4.
After you have entered the required information about the network folder, click
Save and Test to make sure the link to the network folder is working correctly.
The entry is added to the Outgoing Email Profile List.
58
HP Digital Solutions
Step 2: Add email addresses to the Email Address Book
To add email addresses to the Email Address Book, complete the following steps:
1.
2.
3.
Open the embedded web server (EWS). For more information, see Embedded
web server.
On the Scan tab, click Email Address Book.
Click New to add a single email address.
-OrClick Group to create an email distribution list.
NOTE: Before you can create an email distribution list, you must have
already added at least one email address to the Email Address Book.
4.
Follow the on-screen instructions. The entry is added to the Email Address
Book.
NOTE: Contact names appear on the printer’s control panel display and in
your email application.
Step 3: Configure other email options
To configure other email options (such as configuring default SUBJECT and body text
that is included in all email messages sent from the printer, as well as scan settings
used when sending email from the printer), complete the following steps:
1.
2.
3.
Open the embedded web server (EWS). For more information, see Embedded
web server.
On the Scan tab, click Email Options.
Change any settings, and then click Apply.
Set up HP Digital Fax
With HP Digital Fax, the printer automatically receives faxes and saves them directly to
a network folder (Fax to Network Folder) or forwards them as email attachments (Fax
to Email).
NOTE: You can configure HP Digital Fax to use either Fax to Network Folder or to
use Fax to Email. You cannot use both at the same time.
Received faxes are saved as TIFF (Tagged Image File Format) or PDF files.
CAUTION: HP Digital Fax is available for receiving black-and-white faxes only.
Color faxes are printed instead of being saved.
Windows
1.
Open the HP printer software.
2.
Go to the Fax section under the Print, Scan & Fax, and then double-click Digital
Fax Setup.
3.
Follow the on-screen instructions.
Set up HP Digital Solutions
59
Chapter 4
NOTE: After you set up HP Digital Fax, you can use the printer’s embedded web
server (EWS) to edit HP Digital Fax settings. To open the EWS automatically, make
sure the Launch embedded web server when finished check box is selected on
the last screen of the Digital Fax Setup Wizard. When you click Finish, the EWS is
displayed in your computer’s default web browser. For more information about the
embedded web server, see Embedded web server.
Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click Digital Fax Archive.
3.
Follow the on-screen instructions.
4.
After you have entered the required information, click Save and Test to make
sure the link to the network folder is working correctly.
Embedded web server (EWS)
1.
On the Home tab, click Fax to Email/Network Folder in the Setup box.
2.
Follow the on-screen instructions.
3.
After you have entered the required information, click Save and Test to make
sure the link to the network folder is working correctly.
Use the HP Digital Solutions
To use the HP Digital Solutions available with the printer, follow the appropriate
instructions.
Use HP Scan to Network Folder
1.
2.
3.
4.
5.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
Touch Scan, and then touch Network Folder.
On the control panel display, select the name that corresponds to the folder you
want to use.
If prompted, enter the PIN.
Change any scan settings, and then touch Start Scan.
NOTE: The connection might take some time, depending on network traffic and
connection speed.
Use Scan to Email
1.
2.
3.
4.
60
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
Touch Scan, and then touch Email.
On the control panel display, select the name that corresponds to the Outgoing
Email Profile you want to use.
If prompted, enter the PIN.
HP Digital Solutions
5.
6.
7.
Select the TO email address (the email recipient) or enter an email address.
Enter or change the SUBJECT for the email message.
Change any scan settings, and then touch Start Scan.
NOTE: The connection might take some time, depending on network traffic and
connection speed.
Use HP Digital Fax
After you set up HP Digital Fax, any black-and-white faxes that you receive print, by
default, and then are saved to the designated destination—either the network folder or
email address that you have specified:
•
•
If you are using Fax to Network Folder, this process happens in the background.
HP Digital Fax does not notify you when faxes are saved to the network folder.
If you are using Fax to Email and if your email application is set to notify you
when new email messages arrive in your inbox, you can see when new faxes
arrive.
Use the HP Digital Solutions
61
5
Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
NOTE: If you are copying a document when a fax arrives, the fax is stored in the
printer's memory until the copying finishes. This can reduce the number of fax
pages stored in memory.
This section contains the following topics:
•
•
•
•
•
•
Copy documents
Change copy settings
Save copy settings
Collate Copies
ID Copy
HP Copy Fix
Copy documents
You can make quality copies from the printer control panel.
To copy documents
1.
Make sure you have paper loaded in the main tray. For more information, see
Load paper.
2.
Place your original face down on the scanner glass or face up in the ADF. For
more information, see Load an original on the scanner glass or Load an original
in the automatic document feeder (ADF).
NOTE: If you are copying a photo, place the photo on the scanner glass face
down, as shown on the icon on the edge of the scanner glass.
3.
4.
5.
Touch Copy.
Change any additional settings. For more information, see Change copy settings.
To start the copy job, touch Start Black or Start Color.
NOTE: If you have a color original, selecting Start Black produces a blackand-white copy of the color original, while selecting Start Color produces
a full-color copy of the color original.
Change copy settings
You can customize copy jobs using the various settings available from the printer's
control panel, including the following:
•
•
•
62
Copy
Number of copies
Copy paper size
Copy paper type
•
•
•
Copy speed or quality
Lighter/Darker settings
Resizing originals to fit on different paper sizes
To change copy settings for a single job
1.
Touch Copy.
2.
Select the copy function settings you want to change.
3.
Touch Start Black or Start Color.
Save copy settings
You can use these settings for single copy jobs, or you can save settings to be used as
defaults for future jobs.
To save the current settings as defaults for future jobs
1.
Touch Copy.
2.
Make any changes to the copy function settings, and then touch Settings.
3.
Touch (down arrow), and then select Set As New Defaults.
4.
Touch Yes, change defaults, and then select Done.
Collate Copies
You set copies to print in order (collate) from the control panel.
NOTE: When Collate is set to On then ID Copy is not available for use.
To collate copies
1.
Make sure you have paper loaded in the main tray. For more information, see
Load paper.
2.
Place your original face up in the ADF. For more information, see Load an
original in the automatic document feeder (ADF).
NOTE: If you are copying a photo, place the photo on the scanner glass face
down, as shown on the icon on the edge of the scanner glass.
3.
4.
5.
6.
Touch Copy.
Touch Settings.
Touch (down arrow), and then touch Collate. Then select On.
Touch Start Black or Start Color.
ID Copy
Use the ID Copy feature to capture both sides of a double-sided identification card, and
print the images on one side of a single page for reporting and filing.
NOTE: When Collate is set to On then ID Copy is not available for use.
ID Copy
63
Chapter 5
To set ID Copy
1.
Make sure you have paper loaded in the main tray. For more information, see
Load paper.
2.
Place your original face down on the scanner glass, see Load an original on the
scanner glass.
NOTE: If you are copying a photo, place the photo on the scanner glass face
down, as shown on the icon on the edge of the scanner glass.
3.
4.
5.
6.
Touch Copy.
Touch Settings.
Touch ID Copy, and then select On.
Touch Start Black or Start Color.
HP Copy Fix
HP Copy Fix automatically enhances printouts by removing dark edges and fixing page
skew problems for black and white copies.
To set HP Copy Fix
1.
Touch Copy.
2.
Touch Settings.
3.
Touch HP Copy Fix, and touch Yes to confirm the setting.
64
Copy
6
Fax
You can use the printer to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
and easily to frequently used numbers. From the printer control panel, you can also set
a number of fax options, such as resolution and the contrast between lightness and
darkness on the faxes you send.
NOTE: Before you begin faxing, make sure you have set up the printer correctly
for faxing. You might have already done this as part of the initial setup, by using
either the control panel or the HP software provided with the printer. You can verify
the fax is set up correctly by running the fax setup test from the control panel. For
more information on the fax test, see Test fax setup.
This section contains the following topics:
•
•
•
•
•
•
•
Send a fax
Receive a fax
Set up speed-dial entries
Change fax settings
Fax and digital phone services
Fax over Internet Protocol
Use reports
Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send
a black-and-white or color fax. You can also send a fax manually from an attached
phone. This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
•
•
•
•
•
•
•
Send a standard fax
Send a standard fax from the computer
Send a fax manually from a phone
Send a fax using monitor dialing
Send a fax from memory
Schedule a fax to send later
Send a fax to multiple recipients
Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using
the printer control panel.
NOTE: If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
Fax
65
Chapter 6
TIP: You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a standard fax from the printer control panel
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax.
3.
Enter the fax number by using the control panel display.
TIP: To add a pause in the fax number you are entering, touch * repeatedly,
until a dash (-) appears on the display.
4.
Touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
TIP: If the recipient reports issues with the quality of the fax you sent, you
can try changing the resolution or contrast of your fax.
Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and
faxing it from the printer.
NOTE: Faxes sent from your computer by this method use the printer’s fax
connection, not your Internet connection or computer modem. Therefore, make
sure the printer is connected to a working telephone line and that the fax function is
set up and functioning correctly.
To use this feature, you must install the printer software using the installation program
provided on the HP software CD provided with the printer.
Windows
1.
Open the document on your computer that you want to fax.
2.
On the File menu in your software application, click Print.
3.
From the Name list, select the printer that has “fax” in the name.
4.
To change settings (such as Orientation, Page Order, Pages Per Sheet), click the
button that opens the Printer Properties dialog box. Depending on your software
application, this button might be called Properties, Options, Printer Setup,
Printer, or Preferences.
5.
After you have changed any settings, click OK.
6.
Click Print or OK.
7.
Enter the fax number and other information for the recipient, change any further
settings for the fax (such as selecting to send the document as a black fax or a
color fax), and then click Send Fax. The printer begins dialing the fax number
and faxing the document.
66
Fax
Mac OS X
1.
Open the document on your computer that you want to fax.
2.
From the File menu in your software application, click Print.
3.
Select the printer that has “(Fax)” in the name.
4.
Select Fax Information from the pop-up menu.
NOTE: If you cannot find the pop-up menu, try clicking the disclosure
triangle next to the Printer selection.
5.
Enter the fax number and other information in the boxes provided.
TIP: To send a color fax, select Fax Options from the pop-up menu, and
then click Color.
6.
Select any other fax options you want, and then click Fax to begin dialing the fax
number and faxing the document.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient
before you send the fax. This is useful if you want to inform the recipient that you are
going to send them a fax before sending it. When you send a fax manually, you can
hear the dial tones, telephone prompts, or other sounds through the handset on your
telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might
answer the phone, or the fax machine might take the call. If a person answers the
phone, you can speak with the recipient before sending the fax. If a fax machine
answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
To send a fax manually from an extension phone
1.
Load your original print-side down on the right-front corner of the scanner glass or
print-side up in the ADF. For more information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax.
3.
Dial the number by using the keypad on the phone that is connected to the
printer.
NOTE: Do not use the control panel display of the printer when manually
sending a fax. You must use the keypad on your phone to dial the recipient's
number.
Send a fax
67
Chapter 6
4.
If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
5.
When you are ready to send the fax, touch Start Black or Start Color.
NOTE: If prompted, select Send Fax.
If you were speaking with the recipient before sending the fax, inform the
recipient that they should press Start on their fax machine after they hear fax
tones.
The telephone line is silent while the fax is transmitting. At this point, you can
hang up the telephone. If you want to continue speaking with the recipient,
remain on the line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the printer control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the printer.
This enables you to respond to prompts while dialing, as well as control the pace of
your dialing.
TIP: If you are using a calling card and do not enter your PIN fast enough, the
printer might start sending fax tones too soon and cause your PIN not to be
recognized by the calling card service. If this is the case, you can create a speed
dial entry to store the PIN for your calling card. For more information, see Set up
speed-dial entries.
NOTE: Make sure the volume is turned on to hear a dial tone.
To send a fax using monitor dialing from the printer control panel
1.
Load your originals. For additional information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax, and then touch Start Black or Start Color.
If the printer detects an original loaded in the automatic document feeder, you
hear a dial tone.
3.
When you hear the dial tone, enter the number by using the printer control panel
display.
4.
Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, touch
(Speed Dial) to select the speed dial entry where you have your PIN
stored.
Your fax is sent when the receiving fax machine answers.
68
Fax
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The printer scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the printer scans the pages into memory,
you can immediately remove the originals from the document feeder tray or scanner
glass.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1.
Load your originals. For additional information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax, and then touch Fax Methods.
3.
Touch Scan and Fax.
4.
Enter the fax number by using the control panel display, touch
(Speed Dial)
5.
(Call History) to select a previously dialed or
to select a speed dial, or touch
received number.
Touch Start Fax.
The printer scans the originals into memory and sends the fax when the receiving
fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This
enables you to send a black-and-white fax late in the evening, when phone lines are
not as busy or phone rates are lower, for example. The printer automatically sends
your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can only send scheduled faxes in black-and-white.
To schedule a fax from the printer control panel
1.
Load your originals. For additional information, see Load an original in the
automatic document feeder (ADF).
2.
Touch Fax, and then touch Fax Methods.
3.
Touch Send Fax Later.
4.
Enter the send time by using the control panel display, touch AM or PM, and then
select Done.
5.
Enter the fax number by using the control panel display, touch
(Speed Dial)
6.
to select a speed dial, or touch
(Call History) to select a previously dialed or
received number.
Touch Start Fax.
The printer scans all pages. To view the scheduled time touch the Fax Status
icon. The fax is sent at the scheduled time.
Send a fax
69
Chapter 6
To cancel a scheduled fax
1.
Touch the Send Fax Later message on the display.
– OR –
Touch Fax, and then select Fax Options or Fax Settings.
2.
Touch Cancel Scheduled Fax.
Send a fax to multiple recipients
You can send a fax to multiple recipients at once by grouping individual speed dial
entries into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1.
Load your originals. For additional information, see Load an original on the
scanner glass or Load an original in the automatic document feeder (ADF).
2.
Touch Fax, touch
(Speed Dial), and then select the recipient group.
3.
Touch Start Black.
If the printer detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The printer scans the fax into memory
then dials the first number. When a connection is made, it sends the fax and
dials the next number. If a number is busy or not answering, the printer
follows the settings for Busy Redial and No Answer Redial. If a connection
cannot be made, the next number is dialed and an error report is generated.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is On.
Turn ECM off only if it increases phone charges substantially, and if you can accept
poorer quality in exchange for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off:
•
•
•
The quality and transmission speed of faxes you send and receive are affected.
If ECM is turned Off, faxes will be sent and received in black only and the
maximum speed will be reduced to Medium.
You can no longer send or receive faxes in color.
To change the ECM setting from the control panel
1.
From the Home screen, touch (right arrow), and then select Setup.
2.
Touch Fax Setup and then select Advanced Fax Setup.
3.
Select Error Correction Mode.
4.
Select On or Off.
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Fax
Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer
option, you must receive faxes manually. If you turn on the Auto Answer option (the
default setting), the printer automatically answers incoming calls and receives faxes
after the number of rings that are specified by the Rings to Answer setting. (The
default Rings to Answer setting is five rings.)
If you receive a legal-size or larger fax and the printer is not currently set to use legalsize paper, the printer reduces the fax so that it fits on the paper that is loaded. If you
have disabled the Automatic Reduction feature, the printer prints the fax on two
pages.
NOTE: If you are copying a document when a fax arrives, the fax is stored in the
printer memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
•
•
•
•
•
•
•
•
•
Receive a fax manually
Set up backup fax
Reprint received faxes from memory
Poll to receive a fax
Forward faxes to another number
Set the paper size for received faxes
Set automatic reduction for incoming faxes
Block unwanted fax numbers
Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax
while you are still connected. This is referred to as manual faxing. Use the instructions
in this section to receive a manual fax.
NOTE: You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually from a phone that is:
•
•
Directly connected to the printer (on the 2-EXT port)
On the same phone line, but not directly connected to the printer
To receive a fax manually
1.
Make sure the printer is turned on and you have paper loaded in the main tray.
2.
Remove any originals from the document feeder tray.
3.
Set the Rings to Answer setting to a high number to allow you to answer the
incoming call before the printer answers. Or, turn off the Auto Answer setting so
that the printer does not automatically answer incoming calls.
Receive a fax
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Chapter 6
4.
If you are currently on the phone with the sender, instruct the sender to press
Start on their fax machine.
When you hear fax tones from a sending fax machine, do the following:
a.
Touch Fax, and then select Start Black or Start Color.
b.
After the printer begins to receive the fax, you can hang up the phone or
remain on the line. The phone line is silent during fax transmission.
5.
Set up backup fax
Depending on your preference and security requirements, you can set up the printer to
store all the faxes it receives, only the faxes it receives while the printer is in an error
condition, or none of the faxes it receives.
The following backup fax modes are available:
On
The default setting. When Backup fax is On, the printer stores all
received faxes in memory. The most recent 30 faxes may be reprinted.
NOTE: When printer memory is low, it overwrites the oldest, printed
faxes as it receives new faxes. If the memory becomes full of unprinted
faxes, the printer stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed
color photo, it might not be stored in memory due to memory limitations.
On Error Only
Causes the printer to store faxes in memory only if an error condition
exists that prevents the printer from printing the faxes (for example, if the
printer runs out of paper). The printer continues to store incoming faxes
as long as there is memory available. (If the memory becomes full, the
printer stops answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and then they
are deleted from memory.
Off
Faxes are never stored in memory. For example, you might want to turn
off Backup fax for security purposes. If an error condition occurs that
prevents the printer from printing (for example, the printer runs out of
paper), the printer stops answering incoming fax calls.
NOTE: If backup fax is turned off, all faxes stored in memory are deleted,
including any unprinted faxes that you might have received while the printer was in
an error condition. You must contact the senders to ask them to resend any
unprinted faxes. For a list of the faxes you have received, print the Fax Log. The
Fax Log is not deleted when the printer is turned off.
To set backup fax from the printer control panel
1.
Touch (right arrow), and then select Setup.
2.
Touch Fax Setup, and then select Advanced Fax Setup.
3.
Touch Backup Fax Reception.
4.
Touch On, On Error Only, or Off.
Reprint received faxes from memory
If you set the Backup fax mode to On, the received faxes are stored in memory,
whether the printer has an error condition or not.
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Fax
NOTE: After the memory becomes full, the oldest, printed faxes are overwritten as
new faxes are received. If all the stored faxes are unprinted, the printer does not
receive any fax calls until you print or delete the faxes from memory. You might
also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they are still in memory. For example, you might need to
reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the printer control panel
1.
Make sure you have paper loaded in the main tray.
2.
Touch (right arrow), and then select Setup.
3.
Touch Fax Setup, then touch Fax Tools, and then select Reprint Faxes in
Memory.
The faxes are printed in the reverse order from which they were received with the
most recently received fax printed first, and so on.
4.
If you want to stop reprinting the faxes in memory, touch (Cancel button).
Poll to receive a fax
Polling allows the printer to ask another fax machine to send a fax that it has in its
queue. When you use the Poll to Receive feature, the printer calls the designated fax
machine and requests the fax from it. The designated fax machine must be set for
polling and have a fax ready to send.
NOTE: The printer does not support polling pass codes. Polling pass codes are
a security feature that require the receiving fax machine to provide a pass code to
the printer it is polling in order to receive the fax. Make sure the printer you are
polling does not have a pass code set up (or has not changed the default pass
code) or the printer cannot receive the fax.
To set up poll to receive a fax from the printer control panel
1.
Touch Fax, and then touch Fax Methods.
2.
Touch Poll to Receive.
3.
Enter the fax number of the other fax machine.
4.
Touch Start Fax.
Forward faxes to another number
You can set up the printer to forward your faxes to another fax number. A received
color fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the printer control panel
1.
Touch Setup.
2.
Touch Fax Settings or Fax Setup, and then select Advanced Fax Setup.
3.
Touch Fax Forwarding.
Receive a fax
73
Chapter 6
4.
Touch On (Print and Forward) to print and forward the fax, or select On
(Forward) to forward the fax.
NOTE: If the printer is not able to forward the fax to the designated fax
machine (for example, if it is not turned on), the printer prints the fax. If you
set up the printer to print error reports for received faxes, it also prints an error
report.
5.
6.
At the prompt, enter the number of the fax machine intended to receive the
forwarded faxes, and then touch Done. Enter the required information for each of
the following prompts: start date, start time, end date, and end time.
Fax forwarding is activated. Touch OK to confirm.
If the printer loses power when fax forwarding is set up, it saves the fax
forwarding setting and phone number. When the power is restored to the printer,
the fax forwarding setting is still On.
NOTE: You can cancel fax forwarding by selecting Off from the Fax
Forwarding menu.
Set the paper size for received faxes
You can select the paper size for received faxes. The paper size you select should
match what is loaded in your main tray. Faxes can be printed on Letter, A4, or Legal
paper only.
NOTE: If an incorrect paper size is loaded in the main tray when you receive
a fax, the fax does not print and an error message appears on the display. Load
Letter, A4, or Legal paper, and then touch OK to print the fax.
To set the paper size for received faxes from the printer control panel
1.
Touch (right arrow), and then select Setup.
2.
Touch Fax Setup, and then select Basic Fax Setup.
3.
Touch Fax Paper Size, and then select an option.
Set automatic reduction for incoming faxes
The Automatic Reduction setting determines what the printer does if it receives a fax
that is too large for the default paper size. This setting is turned on by default, so the
image of the incoming fax is reduced to fit on one page, if possible. If this feature is
turned off, information that does not fit on the first page is printed on a second page.
Automatic Reduction is useful when you receive a legal-size fax and Letter-size
paper is loaded in the main tray.
To set automatic reduction from the printer control panel
1.
Touch (right arrow), and then select Setup.
2.
Touch Fax Setup, and then select Advanced Fax Setup.
3.
Touch Automatic Reduction, and then select On or Off.
Block unwanted fax numbers
If you subscribe to a caller ID service through your phone provider, you can block
specific fax numbers so the printer does not print faxes received from those numbers.
74
Fax
When an incoming fax call is received, the printer compares the number to the list of
junk fax numbers to determine if the call should be blocked. If the number matches
a number in the blocked fax numbers list, the fax is not printed. (The maximum number
of fax numbers you can block varies by model.)
NOTE: This feature is not supported in all countries/regions. If it is not supported
in your country/region, Junk Fax Blocker does not appear in the Fax Options or
Fax Settings menu.
NOTE: If no phone numbers are added in the Caller ID list, it is assumed that you
are not subscribed to a Caller ID service.
•
•
•
Add numbers to the junk fax list
Remove numbers from the junk fax list
Print a Junk Fax Report
Add numbers to the junk fax list
You can block specific numbers by adding them to the junk fax list.
To add a number to the junk fax list
1.
Touch Setup.
2.
Touch Fax Setup, and then select Basic Fax Setup.
3.
Touch Junk Fax Blocker.
4.
A message appears stating that Caller ID is required to block junk faxes. Touch
OK to continue.
5.
Touch Add Numbers.
6.
To select a fax number to block from the caller ID list, touch Select from Caller
ID History.
- or To manually enter a fax number to block, touch Enter new number.
7.
After entering a fax number to block, touch Done.
NOTE: Make sure you enter the fax number as it appears on the control
panel display, and not the fax number that appears on the fax header of the
received fax, as these numbers can be different.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk
fax list.
To remove numbers from the list of junk fax numbers
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch (down arrow), and then touch Junk Fax Blocker or Junk Fax Blocker
Setup.
4.
Touch Remove Numbers.
5.
Touch the number you want to remove, and then touch OK.
Receive a fax
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Chapter 6
Print a Junk Fax Report
Use the following procedure to print a list of blocked junk fax numbers.
To print a Junk Fax Report
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch (down arrow), and then touch Junk Fax Blocker.
4.
Touch Print Reports, and then touch Junk Fax List.
Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)
If the printer is connected to your computer with a USB cable, you can use HP Digital
Fax (Fax to PC and Fax to Mac) to automatically receive faxes and save faxes directly
to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your
faxes easily and also eliminate the hassle of dealing with bulky paper files.
NOTE: If the printer is connected to a network using an Ethernet cable or
a wireless connection, you can use HP Digital Fax instead. For more information,
see HP Digital Solutions.
Received faxes are saved as TIFF (Tagged Image File Format). Once the fax is
received, you get an onscreen notification with a link to the folder where the fax is
saved.
The files are named in the following method: XXXX_YYYYYYYY_ZZZZZZ.tif, where
X is the sender's information, Y is the date, and Z is the time that the fax was received.
NOTE: Fax to PC and Fax to Mac are available for receiving black-and-white
faxes only. Color faxes are printed instead of being saved to the computer.
This section contains the following topics:
•
•
•
Fax to PC and Fax to Mac requirements
Activate Fax to PC and Fax to Mac
Modify Fax to PC or Fax to Mac settings
Fax to PC and Fax to Mac requirements
•
The administrator computer (the computer that activated the Fax to PC or Fax to
Mac feature) must be on at all times. Only one computer can act as the Fax to PC
or Fax to Mac administrator computer.
•
The destination folder's computer or server must be on at all times. The
destination computer must also be awake, faxes will not be saved if the computer
is asleep or in hibernate mode.
•
Paper must be loaded in the input tray. for more information, see Load paper.
76
Fax
Activate Fax to PC and Fax to Mac
On a computer running Windows, you can use the Digital Fax Setup Wizard to activate
Fax to PC. On a Mac, you can use HP Utility.
To set up Fax to PC (Windows)
1.
Open the printer software. For more information, see Open the printer software
(Windows).
2.
Go to the Fax section under the Print, Scan & Fax, and then double-click Digital
Fax Setup.
3.
Follow the on-screen instructions.
To set up Fax to Mac (Mac OS X)
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click the Applications icon on the HP Utility toolbar.
3.
Double-click HP Setup Assistant, and then follow the on-screen instructions.
Modify Fax to PC or Fax to Mac settings
You can update the Fax to PC settings from your computer at any time from the Digital
Fax Setup Wizard. You can update the Fax to Mac settings from HP Utility.
You can turn off Fax to PC or Fax to Mac and disable printing faxes from the printer's
control panel.
To modify settings from the printer’s control panel
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, touch Basic Fax Setup, and then touch HP Digital Fax.
3.
Select the setting that you want to change. You can change the following
settings:
•
View Settings: View the name of the computer that is set up to administer
Fax to PC or Fax to Mac.
•
Turn Off: Turn off Fax to PC or Fax to Mac.
NOTE: Use the HP software on your computer to turn on Fax to PC or
Fax to Mac.
•
Disable Fax Print: Choose this option to print faxes as they are received. If
you turn off printing, color faxes will still print.
To modify settings from the HP software (Windows)
1.
Open the printer software. For more information, see Open the printer software
(Windows).
2.
Go to the Fax section under the Print, Scan & Fax tab, and then double-click
Digital Fax Setup.
3.
Follow the on-screen instructions.
Receive a fax
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Chapter 6
To modify settings from the HP software (Mac OS X)
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click the Applications on the HP Utility toolbar.
3.
Double-click HP Setup Assistant, and then follow the onscreen instructions.
Turn off Fax to PC or Fax to Mac
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, touch Basic Fax Setup, and then touch Fax to PC.
3.
Touch Turn Off.
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial
those numbers quickly by using the printer’s control panel.
TIP: In addition to creating and managing speed-dial entries from the printer’s
control panel, you can also use tools available on your computer, such as the HP
software included with the printer and the printer’s embedded web server (EWS).
For more information, see Printer management tools.
This section contains the following topics:
•
•
•
•
Set up and change speed-dial entries
Set up and change group speed-dial entries
Delete speed-dial entries
Print a list of speed-dial entries
Set up and change speed-dial entries
You can store fax numbers as speed-dial entries.
To set up speed-dial entries
1.
On the printer’s control panel, touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then select Speed Dial Setup.
3.
Touch Add/Edit Speed Dial, and then touch an unused entry number.
4.
Type the fax number, and then touch Next.
NOTE: Be sure to include any pauses or other required numbers, such as an
area code, an access code for numbers outside a PBX system (usually a 9 or
0), or a long-distance prefix.
5.
Type the name for the speed-dial entry, and then touch Done.
To change speed-dial entries
1.
On the printer’s control panel, touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then select Speed Dial Setup.
3.
Touch Add/Edit Speed Dial, and then touch the speed-dial entry you want to
change.
78
Fax
4.
If you want to change the fax number, type the new number, and then touch
Next.
NOTE: Be sure to include any pauses or other required numbers, such as an
area code, an access code for numbers outside a PBX system (usually a 9 or
0), or a long-distance prefix.
5.
If you want to change the name of the speed-dial entry, type the new name, and
then touch Done.
Set up and change group speed-dial entries
You can store groups of fax numbers as group speed-dial entries.
To set up group speed-dial entries
NOTE: Before you can create a group speed-dial entry, you must have already
created at least one speed-dial entry.
1.
2.
3.
4.
5.
On the printer’s control panel, touch (right arrow), and then touch Setup.
Touch Fax Setup, and then select Speed Dial Setup.
Touch Group Speed Dial, and then touch an unused entry number.
Touch the speed-dial entries you want to include in the group speed-dial entry,
and then touch OK.
Type the name for the speed-dial entry, and then touch Done.
To change group speed-dial entries
1.
On the printer’s control panel, touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then select Speed Dial Setup.
3.
Select Group Speed Dial, and then touch the entry you want to change.
4.
If you want to add or remove speed-dial entries from the group, touch the speeddial entries you want to include or those you want to remove, and then touch OK.
5.
If you want to change the name of the group speed-dial, type the new name, and
then touch Done.
Delete speed-dial entries
To delete speed-dial entries or group speed-dial entries, complete the following steps:
1.
2.
3.
On the printer’s control panel, touch (right arrow), and then touch Setup.
Touch Fax Setup, and then touch Speed Dial Setup.
Touch Delete Speed Dial, touch the entry you want to delete, and then touch
Yes to confirm.
NOTE: Deleting a group speed-dial entry does not delete the individual
speed-dial entries.
Set up speed-dial entries
79
Chapter 6
Print a list of speed-dial entries
To print a list of all of the speed-dial entries that have been set up, complete the
following steps:
1.
2.
3.
4.
Load paper in the tray. For more information, see Load paper.
On the printer’s control panel, touch (right arrow), and then touch Setup.
Touch Fax Setup, and then touch Speed Dial Setup.
Touch Print Speed Dial List.
Change fax settings
After completing the steps in the getting started guide that came with the printer, use
the following steps to change the initial settings or to configure other options for faxing.
•
•
•
•
•
•
•
•
Configure the fax header
Set the answer mode (Auto answer)
Set the number of rings before answering
Change the answer ring pattern for distinctive ring
Set the dial type
Set the redial options
Set the fax speed
Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the HP software provided with the
printer. You can also set up the fax header from the printer control panel, as described
here.
NOTE: In some countries/regions, the fax header information is a legal
requirement.
To set or change the fax header
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch Fax Header.
4.
Enter your personal or company name, and then touch Done.
5.
Enter your fax number, and then touch Done.
Set the answer mode (Auto answer)
The answer mode determines whether the printer answers incoming calls.
•
•
80
Fax
Turn on the Auto Answer setting if you want the printer to answer faxes
automatically. The printer answers all incoming calls and faxes.
Turn off the Auto Answer setting if you want to receive faxes manually. You
must be available to respond in person to the incoming fax call or else the printer
does not receive faxes.
To set the answer mode
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch Auto Answer, and then touch On or Off.
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before
incoming calls are automatically answered.
The Rings to Answer setting is important if you have an answering machine on the
same phone line as the printer, because you want the answering machine to answer
the phone before the printer does. The number of rings to answer for the printer should
be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the printer to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the printer
monitors the line. If the printer detects fax tones, it receives the fax. If the call is a voice
call, the answering machine records the incoming message.
To set the number of rings before answering
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch Rings to Answer.
4.
Touch (up arrow) or (down arrow) to change the number of rings.
5.
Touch Done to accept the setting.
Change the answer ring pattern for distinctive ring
Many phone companies offer a distinctive ring feature that allows you to have several
phone numbers on one phone line. When you subscribe to this service, each number is
assigned a different ring pattern. You can set up the printer to answer incoming calls
that have a specific ring pattern.
If you connect the printer to a line with distinctive ring, have your telephone company
assign one ring pattern to voice calls and another ring pattern to fax calls. HP
recommends that you request double or triple rings for a fax number. When the printer
detects the specified ring pattern, it answers the call and receives the fax.
TIP: You can also use the Ring Pattern Detection feature in the printer’s control
panel to set distinctive ring. With this feature, the printer recognizes and records the
ring pattern of an incoming call and, based on this call, automatically determines
the distinctive ring pattern assigned by your telephone company to fax calls.
If you do not have a distinctive ring service, use the default ring pattern, which is All
Rings.
NOTE: The printer cannot receive faxes when the main phone number is off the
hook.
Change fax settings
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Chapter 6
To change the answer ring pattern for distinctive ring
1.
Verify that the printer is set to answer fax calls automatically.
2.
On the printer control panel, touch (right arrow), and then touch Setup.
3.
Touch Fax Setup, and then touch Advanced Fax Setup.
4.
Touch Distinctive Ring.
5.
A message appears stating that this setting should not be changed unless you
have multiple numbers on the same telephone line. Touch Yes to continue.
6.
Do one of the following:
•
Touch the ring pattern assigned by your telephone company to fax calls.
- Or •
Touch Ring Pattern Detection, and then follow the instructions on the
printer’s control panel.
NOTE: If the Ring Pattern Detection feature cannot detect the ring pattern or
if you cancel the feature before it finishes, the ring pattern is automatically set
to the default, which is All Rings.
NOTE: If you are using a PBX phone system that has different ring patterns
for internal and external calls, you must call the fax number from an external
number.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change the setting unless you know that your phone line cannot use tone
dialing.
NOTE: The pulse-dialing option is not available in all countries/regions.
To set the dial type
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch (down arrow), and then touch Tone or Pulse Dialing.
4.
Touch to select Tone Dialing or Pulse Dialing.
Set the redial options
If the printer was unable to send a fax because the receiving fax machine did not
answer or was busy, the printer attempts to redial based on the settings for the busyredial and no-answer-redial options. Use the following procedure to turn the options on
or off.
•
•
82
Fax
Busy redial: If this option is turned on, the printer redials automatically if it
receives a busy signal. The factory-set default for this option is On.
No answer redial: If this option is turned on, the printer redials automatically if
the receiving fax machine does not answer. The factory-set default for this option
is Off.
To set the redial options
1.
Touch Fax, and then touch Settings.
2.
Touch Fax Setup, and then touch Advanced Fax Setup.
3.
Touch Redial Setup, and then select the appropriate options.
Set the fax speed
You can set the fax speed used to communicate between your printer and other fax
machines when sending and receiving faxes.
If you use one of the following, setting the fax speed to a slower speed might be
required:
•
•
•
•
An Internet phone service
A PBX system
Fax over Internet Protocol (FoIP)
An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, try using a lower Fax Speed.
The following table provides the available fax speed settings.
Fax speed setting
Fax speed
Fast
v.34 (33600 baud)
Medium
v.17 (14400 baud)
Slow
v.29 (9600 baud)
To set the fax speed
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Advanced Fax Setup.
3.
Touch Fax Speed.
4.
Touch to select an option.
Set the fax sound volume
Use this procedure to increase or decrease the volume of the fax sounds.
To set the fax sound volume
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Basic Fax Setup.
3.
Touch Fax Sound Volume.
4.
Touch to select Soft, Loud, or Off.
Change fax settings
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Chapter 6
Fax and digital phone services
Many telephone companies provide their customers with digital phone services, such
as the following:
•
•
•
•
DSL: A Digital subscriber line (DSL) service through your telephone company.
(DSL might be called ADSL in your country/region.)
PBX: A private branch exchange (PBX) phone system.
ISDN: An integrated services digital network (ISDN) system.
FoIP: A low-cost phone service that allows you to send and receive faxes with
your printer by using the Internet. This method is called Fax over Internet Protocol
(FoIP). For more information, see Fax over Internet Protocol.
HP printers are designed specifically for use with traditional analog phone services. If
you are in a digital phone environment (such as DSL/ADSL, PBX, or ISDN), you might
need to use digital-to-analog filters or converters when setting up the printer for faxing.
NOTE: HP does not guarantee that the printer will be compatible with all digital
service lines or providers, in all digital environments, or with all digital-to-analog
converters. It is always recommended that you discuss with the telephone company
directly for the correct setup options based on their line services provided.
Fax over Internet Protocol
You might be able to subscribe to a low cost phone service that allows you to send and
receive faxes with your printer by using the Internet. This method is called Fax over
Internet Protocol (FoIP).
You probably use a FoIP service (provided by your telephone company) when you:
•
•
Dial a special access code along with the fax number, or
Have an IP converter box that connects to the Internet and provides analog
phone ports for the fax connection.
NOTE: You can only send and receive faxes by connecting a phone cord to the
port labeled "1-LINE" on the printer. This means that your connection to the Internet
must be done either through a converter box (which supplies regular analog phone
jacks for fax connections) or your telephone company.
TIP: Support for traditional fax transmission over any Internet protocol telephone
systems are often limited. If you experience problems faxing, try using a slower fax
speed or disabling the fax error-correction mode (ECM). However, if you turn off
ECM, you cannot send and receive color faxes. (For more information about
changing the fax speed, see Set the fax speed. For more information about using
ECM, see Send a fax in Error Correction Mode.
If you have questions about Internet faxing, contact your Internet faxing services
support department or your local service provider for further assistance.
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Fax
Use reports
You can set up the printer to print error reports and confirmation reports automatically
for each fax you send and receive. You can also manually print system reports as
required; these reports provide useful system information about the printer.
By default, the printer is set to print a report only if there is a problem sending or
receiving a fax. A confirmation message that indicates whether a fax was successfully
sent appears briefly on the control panel display after each transaction.
NOTE: If the reports are not legible, you can check the estimated ink levels from
the control panel or the HP software. For more information, see Printer
management tools.
NOTE: Ink level alerts and indicators provide estimates for planning purposes
only. When you receive a low-ink alert, consider having a replacement cartridge
available to avoid possible printing delays. You do not need to replace the ink
cartridges until prompted to do so.
NOTE: Ensure that the printhead and ink cartridges are in good condition and
installed properly. For more information, see Work with ink cartridges.
This section contains the following topics:
•
•
•
•
•
•
•
Print fax confirmation reports
Print fax error reports
Print and view the fax log
Clear the fax log
Print the details of the last fax transaction
Print a Caller ID Report
View the Call History
Print fax confirmation reports
If you require printed confirmation that your faxes were successfully sent, follow these
instructions to enable fax confirmation before sending any faxes. Select either On (Fax
Send) or On (Send and Receive).
The default fax confirmation setting is Off. This means that a confirmation report is not
printed for each fax sent or received. A confirmation message indicating whether a fax
was successfully sent appears briefly on the control panel display after each
transaction.
NOTE: You can include an image of the first page of the fax on the Fax Sent
Confirmation report if you select On (Fax Send) or On (Send and Receive), and if
you scan the fax to send from memory or use the Scan and Fax option.
To enable fax confirmation
1.
Touch Fax, and then touch Settings.
2.
Touch Fax Setup, and then touch Advanced Fax Setup.
Use reports
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Chapter 6
3.
4.
Touch Fax Confirmation.
Touch to select one of the following options.
Off
Does not print a fax confirmation report when you send and receive
faxes successfully. This is the default setting.
On (Fax Send)
Prints a fax confirmation report for every fax you send.
On (Fax Receive)
Prints a fax confirmation report for every fax you receive.
On (Send and
Receive)
Prints a fax confirmation report for every fax you send and receive.
To include an image of the fax on the report
1.
Touch Fax, and then touch Settings.
2.
Touch Fax Setup, and then touch Advanced Fax Setup.
3.
Touch Fax Confirmation.
4.
Touch On (Fax Send), On (Fax Receive), or On (Send and Receive).
5.
Touch Fax Confirmation with image.
Print fax error reports
You can configure the printer so that it automatically prints a report when there is an
error during transmission or reception.
To set the printer to print fax error reports automatically
1.
Touch Fax, and then touch Settings.
2.
Touch Fax Setup, and then touch Advanced Fax Setup.
3.
Touch Fax Error Report.
4.
Touch to select one of the following.
On (Send and
Receive)
Prints whenever a fax error occurs.
Off
Does not print any fax error reports.
On (Fax Send)
Prints whenever a transmission error occurs. This is the default
setting.
On (Fax Receive)
Prints whenever a receiving error occurs.
Print and view the fax log
You can print a log of faxes that have been received and sent by the printer.
To print the fax log from the printer control panel
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Fax Reports.
3.
Touch Fax Log.
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Fax
Clear the fax log
Use the following steps to clear the fax log.
NOTE: Clearing the fax log also deletes all faxes stored in memory.
To clear the fax log
1.
Touch Fax, and then touch Settings.
2.
Touch Fax Setup, and then touch Fax Tools.
3.
Touch Clear Fax Log.
Print the details of the last fax transaction
The Last Fax Transaction report prints the details of the last fax transaction to occur.
Details include the fax number, number of pages, and the fax status.
To print the Last Fax Transaction report
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Fax Reports.
3.
Touch Last Transaction.
Print a Caller ID Report
Use the following procedure to print a list of Caller ID fax numbers.
To print a Caller ID History Report
1.
Touch (right arrow), and then touch Setup.
2.
Touch Fax Setup, and then touch Fax Reports.
3.
Touch Caller ID Report.
View the Call History
Use the following procedure to view a list of all the calls placed from the printer.
NOTE: The call history cannot be printed. You can only view it from the printer’s
control panel display.
To view the Call History
1.
Touch (right arrow), and then touch Fax.
2.
(Call History).
Touch
Use reports
87
7
Web Services
The printer offers innovative, web-enabled solutions that can help you quickly access
the Internet, obtain documents, and print them faster—and all without using a
computer.
NOTE: To use these web features, the printer must be connected to the Internet
(either using an Ethernet cable or wireless connection). You cannot use these web
features if the printer is connected using a USB cable.
This section contains the following topics:
•
•
•
•
What are Web Services?
Set up Web Services
Use Web Services
Remove Web Services
What are Web Services?
The printer includes the following Web Services:
•
•
HP ePrint
Printer Apps
HP ePrint
HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled
printer anytime, from any location. It’s as simple as sending an email to the email
address assigned to your printer when you enable Web Services on the printer. No
special drivers or software are needed. If you can send an email, you can print from
anywhere, using HP ePrint.
Once you have signed up for an account on HP Connected, you can:
•
•
•
•
Sign in to view your HP ePrint job status
Manage your HP ePrint printer queue
Control who can use your printer’s HP ePrint email address to print
Get help for HP ePrint
Printer Apps
Printer Apps allow you to easily locate and print preformatted web content, directly
from your printer. You can also scan and store your documents digitally on the Web.
Printer Apps provide a wide range of content, from store coupons to family activities,
news, travel, sports, cooking, photos, and many more. You can even view and print
your online images from popular photo sites.
Certain Printer Apps also allow you to schedule the delivery of app content to your
printer.
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Web Services
Preformatted content designed specifically for your printer means no cut-off text and
pictures, and no extra pages with only one line of text. On some printers, you can also
choose paper and print quality settings on the print preview screen.
Set up Web Services
To set up Web Services, complete the following steps.
NOTE: Before you set up Web Services, make sure you are connected to the
Internet.
•
•
•
Set up Web Services using the HP printer software
Set up Web Services using the printer’s control panel
Set up Web Services using the embedded web server
Set up Web Services using the HP printer software
In addition to enabling key printer features, you can use the HP printer software that
came with your printer to set up Web Services. If you didn’t set up Web Services when
you installed the HP software on your computer, you can still use the software to set up
Web Services.
To set up Web Services, complete the following steps for your operating system:
Set up Web Services (Windows)
1.
Open the printer software. For more information, see Open the printer software
(Windows).
2.
Double-click on the Printer Home Page under the Print section in the Print,
Scan & Fax tab.
The printer’s embedded web server opens.
3.
On the Web Services tab, click Setup in the Web Services Settings section.
4.
Click Accept Terms of Use and Enable Web Services, and then click Next.
5.
Click Yes to allow the printer to automatically check for and install product
updates.
6.
If your network uses proxy settings when connecting to the Internet, enter these
settings.
7.
Follow the instructions on the Web Services information sheet to finish the setup.
Set up Web Services (Mac OS X)
▲ To set up and manage Web Services in Mac OS X, you can use the printer’s
embedded web server (EWS). For more information, see Set up Web Services
using the embedded web server.
Set up Web Services using the printer’s control panel
The printer’s control panel provides an easy way to set up and manage Web Services.
To set up Web Services, complete the following steps:
1.
2.
Make sure the printer is connected to the Internet.
On the printer control panel, touch
(Apps) or
(HP ePrint).
Set up Web Services
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Chapter 7
3.
4.
5.
6.
Touch Accept to accept the Web Services terms of use and enable Web
Services.
In the Auto Update screen, touch Yes to allow the printer to automatically check
for and install product updates.
If your network uses proxy settings when connecting to the Internet, enter these
settings:
a.
Touch Enter Proxy.
b.
Enter the proxy server settings, and then touch Done.
Follow the instructions on the Web Services information sheet to finish the setup.
Set up Web Services using the embedded web server
You can use the printer’s embedded web server (EWS) to set up and manage Web
Services.
To set up Web Services, complete the following steps:
1.
2.
3.
4.
5.
6.
Open the EWS. For more information, see Embedded web server.
On the Web Services tab, click Setup in the Web Services Settings section.
Click the Continue button, select Accept Terms of Use and Enable Web
Services, Enable Web Services, and Update Apps checkboxes, and then click
Next.
Click Yes to allow the printer to automatically check for and install product
updates.
If your network uses proxy settings when connecting to the Internet, enter these
settings.
Follow the instructions on the Web Services information sheet to finish the setup.
Use Web Services
The following section describes how to use and configure Web Services.
•
•
HP ePrint
Printer Apps
HP ePrint
HP ePrint allows you to print to your HP ePrint-enabled printer anytime, from any
location.
To use HP ePrint, make sure to have the following:
•
•
An Internet- and email-capable computer or mobile device
An HP ePrint-capable printer on which Web Services has been enabled
TIP: For more information about managing and configuring HP ePrint settings and
to learn about the latest features, visit HP Connected (www.hpconnected.com).
90
Web Services
Print using HP ePrint
To print documents using HP ePrint, complete the following steps:
1.
On your computer or mobile device, open your email application.
NOTE: For information about using the email application on your computer
or mobile device, see the documentation provided with the application.
2.
Create a new email message, and then attach the file that you want to print. For a
list of files that can be printed using HP ePrint, as well as guidelines to follow
when using HP ePrint, see HP ePrint.
Enter the printer’s email address in the “To” line of the email message, and then
select the option to send the email message.
3.
NOTE: Make sure that the printer’s email address is the only address listed
in the “To” line of the email message. If other email addresses are listed in the
“To” line, the attachments you are sending might not print.
Find the printer's email address
NOTE: Make sure you have created an ePrint account. To sign up for an account
on HP Connected, visit HP Connected at www.hpconnected.com.
From the Home screen, touch
(HP ePrint).
TIP: To print the email address, touch Print Info.
Turn off HP ePrint
To turn off HP ePrint, complete the following steps:
1.
From the Home screen, touch
(HP ePrint), and then touch Settings.
Touch ePrint, and then touch Off.
2.
NOTE: To remove all Web Services, see Remove Web Services.
Printer Apps
Printer Apps allow you to easily locate and print pre-formatted web content, directly
from your printer.
Use Printer Apps
To use the Printer Apps on your printer, touch Apps on the printer’s control panel
display, and then touch the Print App you want to use.
For more information about individual Printer Apps, visit (www.hpconnected.com).
Use Web Services
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Chapter 7
Manage Printer Apps
You can manage your Printer Apps with HP Connected. You can add, configure, or
remove Printer Apps, and set the order in which they appear on your printer’s display.
NOTE: To manage Printer Apps from HP Connected, create an account on HP
Connected and add your printer. For more information, see
(www.hpconnected.com).
Turn off Printer Apps
To turn off Printer Apps, complete the following steps:
1.
2.
From the Home screen, touch
Touch Apps, and then touch Off.
(HP ePrint), and then touch Settings.
NOTE: To remove all Web Services, see Remove Web Services.
Remove Web Services
To remove Web Services, complete the following steps:
1.
2.
92
On the printer’s control panel display, touch
Settings.
Touch Remove Web Services.
Web Services
(HP ePrint), and then touch
8
Work with ink cartridges
To ensure the best print quality from the printer, you need to perform some simple
maintenance procedures. This section provides guidelines for handling the ink
cartridges, instructions for replacing the ink cartridges, and aligning and cleaning the
printhead.
TIP: If you have problems copying documents, see Print quality troubleshooting.
This section contains the following topics:
•
•
•
•
•
•
Information on ink cartridges and the printhead
Check the estimated ink levels
Printing with black or color ink only
Replace the ink cartridges
Store printing supplies
Anonymous Usage Information Storage
Information on ink cartridges and the printhead
The following tips help maintain HP ink cartridges and ensure consistent print quality.
•
The instructions in this user guide are for replacing ink cartridges, and are not
intended for first time installation.
•
CAUTION: HP recommends that you replace any missing cartridges as soon
as possible to avoid print quality issues and possible extra ink usage or
damage to the ink system. Never turn off the printer when ink cartridges are
missing.
•
•
Keep all ink cartridges in the original sealed packages until they are needed.
Be sure to turn off the printer properly. For more information, see Turn the printer
off.
Store ink cartridges at room temperature (15-35° C or 59-95° F).
Do not clean the printhead unnecessarily. This wastes ink and shortens the life of
the cartridges.
Handle ink cartridges carefully. Dropping, jarring, or rough handling during
installation can cause temporary printing problems.
If you are transporting the printer, do the following to prevent ink leaking from the
printer or other damage from occurring to the printer:
◦
(Power button). Wait
Make sure you turn off the printer by pressing the
•
•
•
•
◦
◦
until all sounds of internal motion stop before unplugging the printer. For
more information, see Turn the printer off.
Make sure you leave the ink cartridges and printhead installed.
The printer must be transported sitting flat; it should not be placed on its
side, back, front, or top.
Work with ink cartridges
93
Chapter 8
Related topics
•
Check the estimated ink levels
•
Printhead maintenance
Check the estimated ink levels
You can check the estimated ink levels from the printer software or from the printer
control panel. For information about using these tools, see Printer management tools
and Use the printer control panel. You can also print the Printer Status page to view
this information (see Understand the Printer Status Report).
NOTE: Ink level alerts and indicators provide estimates for planning purposes
only. When you receive a low-ink alert, consider having a replacement cartridge
available to avoid possible printing delays. You do not have to replace the
cartridges until you are prompted to do so.
NOTE: If you have installed a refilled or remanufactured cartridge, or a cartridge
that has been used in another printer, the ink level indicator might be inaccurate or
unavailable.
NOTE: Ink from the cartridges is used in the printing process in a number of
different ways, including in the initialization process, which prepares the printer and
cartridges for printing, and in printhead servicing, which keeps print nozzles clear
and ink flowing smoothly. In addition, some residual ink is left in the cartridge after it
is used. For more information, see www.hp.com/go/inkusage.
Printing with black or color ink only
For regular usage, this product is not designed to print using only the black cartridge
when the color cartridges are out of ink.
However, your printer is designed to let you print as long as possible when your
cartridges start to run out of ink.
When there is sufficient ink in the printhead, the printer will offer you the use of black
ink only when one or more of the color cartridges are out of ink, and the use of color ink
only when the black cartridge is out of ink.
•
•
The amount that you can print using black or color ink only is limited, so have
replacement ink cartridges available when you are printing with black or color ink
only.
When there is no longer sufficient ink to print, you will get a message that one or
more cartridges are depleted, and you will need to replace the depleted
cartridges before you resume printing.
CAUTION: While ink cartridges are not damaged when left outside of the printer,
the printhead does need to have all cartridges installed at all times after the printer
is set up and in use. Leaving one or more cartridge slots empty for an extended
period may lead to print quality problems and possibly damage the printhead. If you
have recently left a cartridge out of the printer for an extended period, or if you have
had a recent paper jam, and have noticed poor print quality, clean the printhead.
For more information, see Clean the printhead.
94
Work with ink cartridges
Replace the ink cartridges
NOTE: For information on recycling used ink supplies, see HP inkjet supplies
recycling program
If you do not already have replacement ink cartridges for the printer, see Ink cartridges
and printheads.
NOTE: At this time, some portions of the HP website are available in English only.
NOTE: Not all cartridges are available in all countries/regions.
CAUTION: HP recommends that you replace any missing cartridges as soon as
possible to avoid print quality issues and possible extra ink usage or damage to the
ink system. Never turn off the printer when ink cartridges are missing.
Use these steps to replace the ink cartridges.
To replace the ink cartridges
1.
Make sure the printer is turned on.
2.
Open the ink cartridge access door.
NOTE: Wait until the print carriage stops moving before proceeding.
3.
Press the front of the ink cartridge to release it, and then remove it from the slot.
4.
5.
Remove the new ink cartridge from its packaging.
Using the color-coded letters for help, slide the ink cartridge into the empty slot
until it is securely installed in the slot.
CAUTION: Do not lift the latch handle on the print carriage to install the ink
cartridges. Doing so could cause the printhead or ink cartridges to be
incorrectly seated, which can cause errors or print quality problems. The latch
must remain down in order to correctly install the ink cartridges.
Replace the ink cartridges
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Chapter 8
Make sure that you insert the ink cartridge into the slot that has the same colored
letter as the color you are installing.
6.
7.
Repeat steps 3 through 5 for each ink cartridge you are replacing.
Close the ink cartridge access door.
Related topics
Ink cartridges and printheads
Store printing supplies
Ink cartridges can be left in the printer for extended periods of time. However, to assure
optimal ink cartridge health, be sure to turn off the printer properly. For more
information, see Turn the printer off.
Anonymous Usage Information Storage
The HP cartridges used with this printer contain a memory chip that assists in the
operation of the printer.
In addition, this memory chip stores a limited set of anonymous information about the
usage of the printer, which might include the following: the date when the cartridge was
first installed, the date when the cartridge was last used, the number of pages printed
using the cartridge, the page coverage, frequency of printing, the printing modes used,
any printing errors that might have occurred, and the printer model.
96
Work with ink cartridges
This information helps HP design future printers to meet our customers' printing needs.
The data collected from the cartridge memory chip does not contain information that
can be used to identify a customer or user of the cartridge or their printer.
HP collects a sampling of the memory chips from cartridges returned to HP's free
return and recycling program (HP Planet Partners: www.hp.com/hpinfo/
globalcitizenship/environment/recycle). The memory chips from this sampling are read
and studied in order to improve future HP printers. HP partners who assist in recycling
this cartridge might have access to this data, as well.
Any third party possessing the cartridge might have access to the anonymous
information on the memory chip. If you prefer to not allow access to this information,
you can render the chip inoperable. However, after you render the memory chip
inoperable, the cartridge cannot be used in an HP printer.
If you are concerned about providing this anonymous information, you can make this
information inaccessible by turning off the memory chip's ability to collect the printer's
usage information:
To disable the usage information function
1.
On the printer control panel, touch (right arrow), and then touch Setup.
2.
Select Preferences, and then select Cartridge Chip Information.
3.
Touch OK to turn off usage information collection.
NOTE: To re-enable the usage information function, restore the factory defaults.
NOTE: You can continue to use the cartridge in the HP printer if you turn off the
memory chip's ability to collect the printer's usage information.
Anonymous Usage Information Storage
97
9
Solve a problem
The information in this section suggests solutions to common problems. If your printer
is not operating correctly and these suggestions did not solve your problem, try using
one of the following support services to obtain assistance.
This section contains the following topics:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
HP support
General troubleshooting tips and resources
Solve printer problems
Print quality troubleshooting
Solve paper-feed problems
Solve copy problems
Solve scan problems
Solve fax problems
Solve problems using Web Services and HP websites
Solve HP Digital Solutions problems
Solve memory device problems
Solve Ethernet network problems
Solve wireless problems
Configure your firewall software to work with the printer
Solve printer management problems
Troubleshoot installation issues
Solve network problems
Understand the Printer Status Report
Printhead maintenance
Understand the network configuration page
Clear jams
HP support
If you have a problem, follow these steps
1.
Check the documentation that came with the printer.
2.
Visit the HP online support website at www.hp.com/support. This website
provides information and utilities that can help you correct many common printer
problems. HP online support is available to all HP customers. It is the fastest
source for up-to-date printer information and expert assistance and includes the
following features:
•
Fast access to qualified online support specialists
•
HP software and driver updates for the HP printer
•
Valuable troubleshooting information for common problems
•
Proactive printer updates, support alerts, and HP newsgrams that are
available when you register the printer
98
Solve a problem
3.
For more information, see Obtain electronic support.
Call HP support. Support options and availability vary by printer, country/region,
and language. For more information, see HP support by phone.
Obtain electronic support
To find support and warranty information, go to the HP website at www.hp.com/
support. This website provides information and utilities that can help you correct many
common printer problems. If prompted, select your country/region, and then click
Contact HP for information about calling for technical support.
This website also offers technical support, drivers, supplies, ordering information and
other options such as:
•
•
•
•
Access online support pages.
Send HP an email message for answers to your questions.
Connect with an HP technician by using online chat.
Check for HP software updates.
You can also obtain support from the HP software for Windows or Mac OS X, which
provide easy, step-by-step solutions to common printing problems. For more
information, see Printer management tools.
Support options and availability vary by printer, country/region, and language.
HP support by phone
The phone support numbers and associated costs listed here are those in effect at time
of publication and are applicable only for calls made on a land line. Different rates may
apply for mobile phones.
For the most current HP list of telephone support numbers and call costs information,
see www.hp.com/support. This website provides information and utilities that can help
you correct many common printer problems.
During the warranty period, you may obtain assistance from the HP Customer Care
Center.
NOTE: HP does not provide telephone support for Linux printing. All support is
provided online at the following website: https://launchpad.net/hplip. Click the Ask
a question button to begin the support process.
The HPLIP website does not provide support for Windows or Mac OS X. If you are
using these operating systems, see www.hp.com/support. This website provides
information and utilities that can help you correct many common printer problems.
This section contains the following topics:
•
•
•
Before you call
Phone support period
After the phone support period
HP support
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Chapter 9
Before you call
Call HP support while you are in front of the computer and the printer. Be prepared to
provide the following information:
•
•
•
•
Model number
Serial number (located on the back or bottom of the printer)
Messages that appear when the situation occurs
Answers to these questions:
◦
Has this situation happened before?
◦
Can you re-create it?
◦
Did you add any new hardware or software to your computer at about the
time that this situation began?
◦
Did anything else occur prior to this situation (such as a thunderstorm or
moving the printer)?
Phone support period
One year of phone support is available in North America, Asia Pacific, and Latin
America (including Mexico).
After the phone support period
After the phone support period, help is available from HP at an additional cost. Help
may also be available at the HP online support website: www.hp.com/support. This
website provides information and utilities that can help you correct many common
printer problems. Contact your HP dealer or call the support phone number for your
country/region to learn more about support options.
General troubleshooting tips and resources
NOTE: Many of the following steps require HP software. If you did not install the
HP software, you can install it using the HP software CD included with the printer,
or you can download the HP software from the HP support website www.hp.com/
support. This website provides information and utilities that can help you correct
many common printer problems.
Check or do the following before you begin troubleshooting:
•
•
•
Try turning the printer off and then on again.
For a paper jam, see Clear jams.
For paper-feed problems, such as the paper skew and paper pick, see Solve
paper-feed problems.
•
(Power button) light is on and not blinking. When the printer is turned on for
the first time, it takes approximately 12 minutes to initialize it after the ink
cartridges are installed.
Power cord and other cables are working, and are firmly connected to the printer.
Make sure the printer is connected firmly to a functioning alternating current (AC)
power outlet, and is turned on. For voltage requirements, see Electrical
specifications.
•
100
Solve a problem
•
•
•
•
•
Media is loaded correctly in the input tray and is not jammed in the printer.
All packing tapes and materials are removed.
The printer is set as the current or default printer. For Windows, set it as the
default in the Printers folder. For Mac OS X, set it as the default in the Print &
Fax or Print & Scan section of the System Preferences. See your computer's
documentation for more information.
Pause Printing is not selected if you are using a computer running Windows.
You are not running too many programs when you are performing a task. Close
programs that you are not using or restart the computer before attempting the
task again.
Solve printer problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
This section contains the following topics:
•
•
•
•
•
•
•
•
The printer shuts down unexpectedly
Alignment fails
The printer is not responding (nothing prints)
The printer prints slowly
The printer is making some unexpected noises
Blank or partial page printed
Something on the page is missing or incorrect
Placement of the text or graphics is wrong
The printer shuts down unexpectedly
Check the power and power connections
Make sure the printer is connected firmly to a functioning alternating current (AC)
power outlet. For voltage requirements, see Electrical specifications.
Alignment fails
If the alignment process fails, make sure you have loaded unused, plain white paper
into the input tray. If you have colored paper loaded in the input tray when you align the
printer, the alignment fails.
If the alignment process fails repeatedly, you may need to clean the printhead, or you
might have a defective sensor. To clean the printhead, see Clean the printhead.
If cleaning the printhead does not solve the problem, contact HP support. Go to
www.hp.com/support. This website provides information and utilities that can help you
correct many common printer problems. If prompted, select your country/region, and
then click Contact HP for information on calling for technical support.
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The printer is not responding (nothing prints)
There are print jobs stuck in the print queue
Open the print queue, cancel all documents, and then reboot the computer. Try to print
after the computer reboots. Refer to the Help system for the operating system for more
information.
Check the printer setup
For more information, see General troubleshooting tips and resources.
Check the HP software installation
If the printer is turned off when printing, an alert message should appear on your
computer screen; otherwise, the HP software provided with the printer might not be
installed correctly. To resolve this, uninstall the HP software completely, and then
reinstall the HP software. For more information, see Uninstall and reinstall the HP
software.
Check the cable connections
•
Make sure both ends of the USB cable or Ethernet cable are secure.
•
If the printer is connected to a network, check the following:
◦
Check the Link light on the back of the printer.
◦
Make sure you are not using a phone cord to connect the printer.
Check any personal firewall software installed on the computer
The personal software firewall is a security program that protects a computer from
intrusion. However, the firewall might block communication between the computer and
the printer. If there is a problem communicating with the printer, try temporarily
disabling the firewall. If the problem persists, the firewall is not the source of the
communication problem. Re-enable the firewall.
The printer prints slowly
Try the following solutions if the printer is printing very slowly.
•
•
•
Solution 1: Use a lower print quality setting
Solution 2: Check the ink levels
Solution 3: Contact HP support
Solution 1: Use a lower print quality setting
Solution: Check the print quality setting. Best and Maximum dpi provide the
best quality but are slower than Normal or Draft. Draft provides the fastest print
speed.
Cause: The print quality was set to a high setting.
If this did not solve the issue, try the next solution.
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Solve a problem
Solution 2: Check the ink levels
Solution: Check the estimated ink levels in the ink cartridges.
NOTE: Ink level alerts and indicators provide estimates for planning
purposes only. When you receive a low on ink message, consider having a
replacement cartridge available to avoid possible printing delays. You do not
need to replace the ink cartridges until prompted to do so.
NOTE: The printer can operate with one or more depleted cartridges.
However, printing with depleted cartridges slows the printer and affects the
quality of printed documents. If the black cartridge is depleted, blacks are not
as dark. If a color cartridge is depleted, output is in grayscale. When possible,
replace the depleted cartridge. Do not remove the depleted cartridge until you
have a new ink cartridge available. For information about how to install new
cartridges, see Replace the ink cartridges.
CAUTION: While ink cartridges are not damaged when left outside of the
printer, the printhead does need to have all cartridges installed at all times
after the printer is set up and in use. Leaving one or more cartridge slots
empty for an extended period may lead to print quality problems and possibly
damage the printhead. If you have recently left a cartridge out of the printer
for an extended period, or if you have had a recent paper jam, and have
noticed poor print quality, clean the printhead. For more information, see
Clean the printhead.
For more information, see:
Check the estimated ink levels
Cause: The ink cartridges might have insufficient ink. Printing with depleted
cartridges slows the printer.
If this did not solve the issue, try the next solution.
Solution 3: Contact HP support
Solution: Contact HP support for service.
Go to: www.hp.com/support. This website provides information and utilities that
can help you correct many common printer problems.
If prompted, choose your country/region, and then click Contact HP for
information on calling for technical support.
Cause: There was a problem with the printer.
The printer is making some unexpected noises
You might hear some unexpected noises made by the printer. These are the servicing
sounds when the printer performs automatic servicing functions to maintain the health
of the printhead.
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NOTE: To prevent any potential damage to your printer:
Do not turn off the printer while the printer is performing any servicing. If you are
turning off the printer, wait for the printer to come to a complete stop before turning
it off using the
(Power button). For more information, see Turn the printer off.
Make sure all ink cartridges are installed. If any of the ink cartridge is missing, the
printer will perform extra servicing to protect the printhead.
Blank or partial page printed
Clean the printhead
Complete the printhead cleaning procedure. For more information, see Clean the
printhead. The printhead may need to be cleaned if the printer was turned off
incorrectly.
NOTE: Incorrectly turning off the printer can cause print quality problems like
blank or partial pages. Printhead cleaning can solve these problems, but turning off
the printer correctly can prevent them in the first place. Always turn the printer off
(Power button) on the printer. Wait until the
(Power button)
by pressing the
light goes out before unplugging the power cord or turning off a power strip.
Check the media settings
•
Make sure you select the correct print quality settings in the printer driver for the
media loaded in the trays.
•
Make sure the page settings in the printer driver match the page size of media
loaded in the tray.
More than one page is being picked
For more information, see Solve paper-feed problems.
There is a blank page in the file
Check the file to make sure there is no blank page.
Something on the page is missing or incorrect
Check the Print Quality Diagnostic page
Print a Print Quality Diagnostic page to help you decide whether to run any
maintenance tools to improve the print quality of your printouts. For more information,
see Print quality troubleshooting.
Check the margin settings
Make sure the margin settings for the document do not exceed the printable area of the
printer. For more information, see Set minimum margins.
Check the color print settings
Make sure Print in Grayscale is not selected in the printer driver.
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Solve a problem
Check the printer location and length of USB cable
High electromagnetic fields (such as those generated by USB cables) can sometimes
cause slight distortions to printouts. Move the printer away from the source of the
electromagnetic fields. Also, it is recommended that you use a USB cable that is less
than 3 meters (9.8 feet) long to minimize the effects of these electromagnetic fields.
Placement of the text or graphics is wrong
Check how the media is loaded
Make sure the media width and length guides fit snugly against the edges of the stack
of media, and make sure the tray is not overloaded. For more information, see Load
paper.
Check the media size
•
Content on a page might be cut off if the document size is larger than the media
that you are using.
•
Make sure the media size selected in the printer driver match the size of media
loaded in the tray.
Check the margin settings
If the text or graphics are cut off at the edges of the page, make sure the margin
settings for the document do not exceed the printable area of your printer. For more
information, see Set minimum margins.
Check the page-orientation setting
Make sure the media size and page orientation selected in the application match the
settings in the printer driver. For more information, see Print.
Check the printer location and length of USB cable
High electromagnetic fields (such as those generated by USB cables) can sometimes
cause slight distortions to printouts. Move the printer away from the source of the
electromagnetic fields. Also, it is recommended that you use a USB cable that is less
than 3 meters (9.8 feet) long to minimize the effects of these electromagnetic fields.
If the above solutions do not work, the problem may be caused by the inability of the
application to interpret print settings correctly. See the release notes for known
software conflicts, refer to the application's documentation, or contact the software
manufacturer for specific help.
Print quality troubleshooting
Try the solutions in this section to resolve print quality problems in your printout.
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
•
•
•
Solution 1: Make sure you are using original HP ink cartridges
Solution 2: Check the ink levels
Solution 3: Check the paper loaded in the input tray
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•
•
•
•
Solution 4: Check the paper type
Solution 5: Check the print settings
Solution 6: Print and evaluate a print quality report
Solution 7: Contact HP support
Solution 1: Make sure you are using original HP ink cartridges
Solution: Check to see if your ink cartridges are original HP ink cartridges.
HP recommends that you use original HP ink cartridges. Original HP ink
cartridges are designed and tested with HP printers to help you easily produce
great results, time after time.
NOTE: HP cannot guarantee the quality or reliability of non-HP supplies.
Printer service or repairs required as a result of using a non-HP supply are
not covered under warranty.
If you believe you purchased original HP ink cartridges, go to:
www.hp.com/go/anticounterfeit
Cause: Non-HP ink cartridges were being used.
If this did not solve the issue, try the next solution.
Solution 2: Check the ink levels
Solution: Check the estimated ink levels in the ink cartridges.
NOTE: Ink level alerts and indicators provide estimates for planning
purposes only. When you receive a low-ink alert, consider having a
replacement cartridge available to avoid possible printing delays. You do not
need to replace the ink cartridges until prompted to do so.
NOTE: The printer can operate with one or more depleted cartridges.
However, printing with depleted cartridges slows the printer and affects the
quality of printed documents. If the black cartridge is depleted, blacks are not
as dark. If a color cartridge is depleted, output is in grayscale. When possible,
replace the depleted cartridge. Do not remove the depleted cartridge until you
have a new ink cartridge available. For information about how to install new
cartridges, see Replace the ink cartridges.
CAUTION: While ink cartridges are not damaged when left outside of the
printer, the printhead does need to have all cartridges installed at all times
after the printer is set up and in use. Leaving one or more cartridge slots
empty for an extended period may lead to print quality problems and possibly
damage the printhead. If you have recently left a cartridge out of the printer
for an extended period, or if you have had a recent paper jam, and have
noticed poor print quality, clean the printhead. For more information, see
Clean the printhead.
For more information, see:
Check the estimated ink levels
106
Solve a problem
Cause: The ink cartridges might have insufficient ink.
If this did not solve the issue, try the next solution.
Solution 3: Check the paper loaded in the input tray
Solution: Make sure the paper is loaded correctly and that it is not wrinkled or
too thick.
•
Load paper with the print side facing down. For example, if you are loading
glossy photo paper, load the paper with the glossy side down.
•
Make sure the paper lays flat in the input tray and is not wrinkled. If the
paper is too close to the printhead during printing, the ink might be
smeared. This can happen if the paper is raised, wrinkled, or very thick,
such as a mailing envelope.
For more information, see:
Load paper.
Cause: The paper was loaded incorrectly, or it was wrinkled or too thick.
If this did not solve the issue, try the next solution.
Solution 4: Check the paper type
Solution: HP recommends that you use HP papers or any other paper type
with ColorLok technology that is appropriate for the printer. All papers with the
ColorLok logo are independently tested to meet high standards of reliability and
print quality, and produce documents with crisp, vivid color, bolder blacks and dry
faster than ordinary plain papers.
Always make sure the paper you are printing on is flat. For best results when
printing images, use HP Advanced Photo Paper.
Store specialty media in its original packaging inside a resealable plastic bag on a
flat surface in a cool, dry place. When you are ready to print, remove only the
paper you plan to use immediately. When you have finished printing, return any
unused photo paper to the plastic bag. This prevents the photo paper from
curling.
NOTE: For this issue, there is not a problem with your ink supplies.
Therefore, replacing the ink cartridges is not necessary.
For more information, see:
Select paper
Cause: The wrong kind of paper was loaded in the input tray.
If this did not solve the issue, try the next solution.
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Solution 5: Check the print settings
Solution: Check the print settings.
•
Check the print settings to see if the color settings are incorrect.
For example, check to see if the document is set to print in grayscale. Or,
check to see if advanced color settings such as saturation, brightness, or
color tone, are set to modify the appearance of colors.
•
Check the print quality setting and make sure it matches the type of paper
loaded in the printer.
You might need to choose a lower print quality setting if colors are running
into each other. Or, choose a higher setting if you are printing a high-quality
photo, and then make sure photo paper such as HP Advanced Photo Paper
is loaded in the input tray.
NOTE: On some computer screens, colors might appear differently than they
do when printed on paper. In this case, there is nothing wrong with the printer,
print settings, or ink cartridges. No further troubleshooting is required.
For more information, see:
Select paper
Cause: The print settings were set incorrectly.
If this did not solve the issue, try the next solution.
Solution 6: Print and evaluate a print quality report
Solution:
To print a print quality report
•
Control panel: Touch (right arrow), and then touch Setup, select
Reports, and then select Print Quality Report.
•
Embedded web server: Click the Tools tab, click Print Quality Toolbox
under Utilities, and then click Print Quality Report button.
•
HP Utility (Mac OS X): In the Information And Support section, click
Print Quality Diagnostics, and then click Print.
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Solve a problem
If defects are seen on the Print Quality Diagnostic report, follow the steps below:
1.
2.
3.
4.
5.
If the Print Quality Diagnostic report shows faded, partial, streaked, or
missing color bars or patterns, check for depleted ink cartridges, and
replace the ink cartridge that corresponds to the defective color bar or color
pattern. If there is no depleted ink cartridge, remove and reinstall all ink
cartridges to make sure they are properly installed. Do not remove the
depleted cartridge until you have a new ink cartridge available to replace.
For information about how to install new cartridges, see Replace the ink
cartridges.
Calibrate the linefeed. For more information, see Calibrate the linefeed.
Align the printhead. For more information, see Align the printhead.
Clean the printhead. For more information, see Clean the printhead.
If none of the previous steps have helped, contact HP support to replace the
printhead. For more information, see HP support.
Cause: Print quality problems can have many causes: software settings, a poor
image file, or the printing system itself. If you are unhappy with the quality of your
prints, a Print Quality Diagnostic page can help you determine if the printing
system is working correctly.
Solution 7: Contact HP support
Solution: Contact HP support for service.
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Go to: www.hp.com/support. This website provides information and utilities that
can help you correct many common printer problems.
If prompted, choose your country/region, and then click Contact HP for
information on calling for technical support.
Cause: There was a problem with the printhead.
Solve paper-feed problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
Media is not supported for the printer or tray
Use only media that is supported for the printer and the tray being used. For more
information, see Paper specifications.
Media is not picked up from a tray
•
Make sure media is loaded in the tray. For more information, see Load paper.
Fan the media before loading.
•
Make sure the paper guides are set to the correct markings in the tray for the
media size you are loading. Also make sure the guides are snug, but not tight,
against the stack.
•
Make sure media in the tray is not curled. Uncurl paper by bending it in the
opposite direction of the curl.
Media is not coming out correctly
•
Make sure the output tray extension is fully extended; otherwise, printed pages
may fall off the printer.
•
110
Remove excess media from the output tray. There is a limit to the number of
sheets the tray can hold.
Solve a problem
Pages are skewing
•
Make sure the media loaded in the trays is aligned to the paper guides. If needed,
pull out the trays from the printer and reload the media correctly, making sure that
the paper guides are aligned correctly.
•
Load media into the printer only when it is not printing.
•
Remove and replace the automatic two-sided printing accessory (duplexer).
◦
Push the button on either side of the duplexer, and then remove the unit.
◦
Reinsert the duplexer into the printer.
Multiple pages are being picked up
•
Fan the media before loading.
•
Make sure the paper guides are set to the correct markings in the tray for the
media size you are loading. Also make sure the guides are snug, but not tight,
against the stack.
•
Make sure the tray is not overloaded with paper.
•
When using thin special media, make sure that the tray is completely loaded. If
you are using special media that is only available in small quantities, try placing
the special media on top of other paper of the same size to help fill the tray.
(Some media is picked up more easily if the tray is full.)
•
If you are using thick special media (such as brochure paper), load media so that
the tray is between 1/4 and 3/4 full. If necessary, place the media on top
of other paper of the same size so that the stack height is within this range.
•
Use HP media for optimum performance and efficiency.
Solve copy problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
•
•
•
•
•
No copy came out
Copies are blank
Documents are missing or faded
Size is reduced
Copy quality is poor
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•
•
•
Copy defects are apparent
The printer prints half a page, then ejects the paper
Paper mismatch
No copy came out
•
•
•
Check the power
Make sure that the power cord is securely connected, and the printer turned on.
Check the status of the printer
◦
The printer might be busy with another job. Check the control panel display
for information about the status of jobs. Wait for any job that is processing to
finish.
◦
The printer might be jammed. Check for jams. See Clear jams.
Check the trays
Make sure that media is loaded. For more information, see Load paper
Copies are blank
•
•
•
Check the media
The media might not meet Hewlett-Packard media specifications (for example,
the media is too moist or too rough). For more information, see Paper
specifications.
Check the settings
The contrast setting might be set too light. On the printer control panel, touch
Copy, touch Lighter Darker, and then use the arrows to create darker copies.
Check the trays
If you are copying from the automatic document feeder (ADF), make sure that the
originals have been loaded correctly. For more information, see Load an original
in the automatic document feeder (ADF).
Documents are missing or faded
•
•
•
112
Check the media
The media might not meet Hewlett-Packard media specifications (for example,
the media is too moist or too rough). For more information, see Paper
specifications.
Check the settings
The quality setting of Fast (which produces draft-quality copies) might be
responsible for the missing or faded documents. Change to the Normal or Best
setting.
Check the original
◦
The accuracy of the copy depends on the quality and size of the original.
Use the Copy menu to adjust the brightness of the copy. If the original is
too light, the copy might not be able to compensate, even if you adjust the
contrast.
◦
Colored backgrounds might cause images in the foreground to blend into
the background, or the background might appear in a different shade.
Solve a problem
◦
◦
If you are copying a borderless original, load the original on the scanner
glass, not the ADF. For more information, see Load an original on the
scanner glass.
If you are copying a photo, be sure to load it on the scanner glass as
indicated by the icon on the scan bed.
Size is reduced
•
•
The reduce/enlarge or other copy feature might have been set from the printer
control panel to reduce the scanned image. Check the settings for the copy job to
make sure that they are for normal size.
The HP software settings might be set to reduce the scanned image. Change the
settings, if needed. See the onscreen Help for the HP software for more
information.
Copy quality is poor
•
•
•
Take steps to improve the copy quality
◦
Use quality originals.
◦
Load the media correctly. If the media is loaded incorrectly, it might skew,
causing unclear images. For more information, see Load paper.
◦
Use or make a carrier sheet to protect your originals.
Check the printer
◦
The scanner lid might not be closed correctly.
◦
The scanner glass or lid backing might need cleaning. For more information,
see Maintain the printer.
◦
The automatic document feeder (ADF) might need cleaning. For more
information, see Maintain the printer.
Print a Print Quality Diagnostic Page and follow the instructions on the page to
resolve poor quality copy problems. For more information, see Print quality
troubleshooting.
Copy defects are apparent
•
•
•
•
Vertical white or faded stripes
The media might not meet Hewlett-Packard media specifications (for example,
the media is too moist or too rough). For more information, see Paper
specifications.
Too light or dark
Try adjusting the contrast and copy-quality settings.
Unwanted lines
The scanner glass, lid backing, or frame might need cleaning. For more
information, see Maintain the printer.
Black dots or streaks
Ink, glue, correction fluid, or an unwanted substance might be on the scanner
glass or lid backing. Try cleaning the printer. For more information, see Maintain
the printer.
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•
•
•
•
•
Copy is slanted or skewed
If you are using the automatic document feeder (ADF), check the following:
◦
Make sure that the ADF input tray is not too full.
◦
Make sure that the ADF width adjusters are snug against the sides of the
media.
Unclear text
◦
Try adjusting the contrast and copy-quality settings.
◦
The default enhancement setting might not be suitable for the job. Check
the setting and change it to enhance text or photographs, if needed. For
more information, see Change copy settings.
Incompletely filled text or graphics
Try adjusting the contrast and copy-quality settings.
Large, black typefaces look splotchy (not smooth)
The default enhancement setting might not be suitable for the job. Check the
setting and change it to enhance text or photographs, if needed. For more
information, see Change copy settings.
Horizontal grainy or white bands in light-gray to medium-gray areas
The default enhancement setting might not be suitable for the job. Check the
setting and change it to enhance text or photographs, if needed. For more
information, see Change copy settings.
The printer prints half a page, then ejects the paper
Check the ink cartridges
Make sure the correct ink cartridges are installed and the ink cartridges are not low on
ink. For more information, see Printer management tools and Understand the Printer
Status Report.
HP cannot guarantee the quality of non-HP ink cartridges.
Paper mismatch
Check the settings
Verify that the loaded media size and type matches the control panel settings.
Solve scan problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
•
•
•
•
•
•
•
114
Scanner did nothing
Scan takes too long
Part of the document did not scan or text is missing
Text cannot be edited
Error messages appear
Scanned image quality is poor
Scan defects are apparent
Solve a problem
Scanner did nothing
•
•
•
Check the original
Make sure that the original is loaded correctly. For more information, see Load an
original in the automatic document feeder (ADF) or Load an original on the
scanner glass.
Check the printer
The printer might be coming out of Sleep mode after a period of inactivity, which
delays processing a short while. Wait until the printer displays the Home screen.
Check the HP software
Make sure that the HP printer software is installed and working properly, and the
scan feature is turned on.
NOTE: If you do not scan frequently, you can choose to turn off the feature.
◦
◦
Windows: Open the HP printer software. For more information, see Open
the printer software (Windows). In the window that appears, select Print,
Scan & Fax or Print & Scan, and then select Scan a Document or Photo
under Scan.
Mac OS X: Open HP Utility. For more information, see HP Utility (Mac OS
X). Under Scan Settings, click Scan to Computer, and ensure that Enable
Scan to Computer is selected.
Scan takes too long
Check the settings
◦
Scanning with higher scan resolution takes longer and results in larger file sizes.
Use high resolutions only when necessary. Lower the resolution to scan more
quickly.
◦
If you acquire an image through TWAIN on Windows computers, you can change
the settings so that the original scans in black and white. See the onscreen Help
for the TWAIN program for information. You can also change scan settings to
black and white in the HP scanning software for Mac.
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Part of the document did not scan or text is missing
•
•
Check the original
◦
Make sure that you loaded the original correctly. For more information, see
Load an original on the scanner glass or Load an original in the automatic
document feeder (ADF).
◦
If you scanned the document from the ADF, try scanning the document
directly from the scanner glass. For more information, see Load an original
on the scanner glass.
◦
Colored backgrounds can cause images in the foreground to blend into the
background. Try adjusting the settings before you scan the original, or try
enhancing the image after you scan the original.
Check the settings
◦
Make sure that the scan size specified in the HP printer software is large
enough for the original that you are scanning.
◦
If you are using the HP printer software, the default settings in the HP
printer software might be set to automatically perform a specific task other
than the one that you are attempting. See the onscreen Help for the HP
printer software for instructions about changing the properties.
Text cannot be edited
•
116
Check the settings
◦
Make sure that the OCR has been installed.
Windows: On the computer desktop, click Start, select Programs or All
Programs, click HP, select your printer name, and then click Printer Setup
& Software. Click Add More Software, click Customize Software
Selections, and make sure the OCR option is selected.
Mac OS X: If you have installed the HP software using the Minimum
installation option, the OCR software might not have been installed. To
install the OCR software, use the HP software CD included with the printer,
or you can download the HP software from the HP support website at
www.hp.com/support. Open the HP Installer application and follow the
prompts. When prompted, make sure to select HP Recommended.
◦
When you scan the original, make sure that you select a document type in
the software that creates editable text. If text is classified as a graphic, it is
not converted to text.
Solve a problem
◦
•
If you are using a separate OCR (optical character recognition) program,
the OCR program might be linked to a word-processing program that does
not perform OCR tasks. For more information, see the documentation
provided with the OCR program.
◦
Make sure you have selected an OCR language that corresponds to the
language used for the document you are scanning. For more information,
see the documentation provided with the OCR program.
Check the originals
◦
When scanning documents as editable text, the original must be loaded into
the scan tray with the top forward and face down. Also, make sure the
document is not skewed. For more information, see Load an original on the
scanner glass.
◦
The software might not recognize text that is tightly spaced. For example, if
the text that the software converts has missing or combined characters, "rn"
might appear as "m."
◦
The accuracy of the software depends on the image quality, text size, and
structure of the original and the quality of the scan itself. Make sure that
your original has good image quality.
◦
Colored backgrounds can cause images in the foreground to blend too
much.
Error messages appear
•
•
Unable to activate TWAIN source or An error occurred while acquiring the
image
◦
If you are acquiring an image from another device, such as a digital camera
or another scanner, make sure that the other device is TWAIN-compliant.
Devices that are not TWAIN-compliant do not work with the HP software
provided with the printer.
◦
If you are using a USB connection, make sure that you have connected the
USB Device Cable to the correct port on the back of your computer.
◦
Verify that the correct TWAIN source is selected. In the HP software, check
the TWAIN source by selecting Select Scanner on the File menu.
Reload document and then restart job
Touch OK on the printer control panel, and then reload the remaining documents
in the ADF. For more information see Load an original in the automatic document
feeder (ADF).
Scanned image quality is poor
The original is a second-generation photo or picture
Reprinted photographs, such as those in newspapers or magazines, are printed by
using tiny dots of ink that make an interpretation of the original photograph, which
degrades the quality. Often, the ink dots form unwanted patterns that can be detected
when the image is scanned or printed or when the image appears on a screen. If the
following suggestions do not solve the problem, you might need to use a better-quality
version of the original.
◦
To eliminate the patterns, try reducing the size of the image after scanning.
◦
Print the scanned image to see if the quality is better.
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◦
Make sure that the resolution and color settings are correct for the type of scan
job.
◦
For best results, use the scanner glass for scanning rather than the ADF.
Text or images on the back of a two-sided original appear in the scan
Two-sided originals can "bleed" text or images from the back side to the scan if the
originals are printed on media that is too thin or too transparent.
The scanned image is skewed (crooked)
The original might have been loaded incorrectly. Be sure to use the paper guides when
you load the originals into the ADF. For more information, see Load an original in the
automatic document feeder (ADF).
For best results, use the scanner glass for scanning rather than the ADF.
The image quality is better when printed
The image that appears on the screen is not always an accurate representation of the
quality of the scan.
◦
Try adjusting your computer monitor settings to use more colors (or levels of
gray). In Windows, you typically make this adjustment by opening Display on the
Windows control panel.
◦
Try adjusting the resolution and color settings.
The scanned image shows blots, lines, vertical white stripes, or other defects
◦
If the scanner glass is dirty, the image produced does not have optimum clarity.
For cleaning instructions, see Maintain the printer.
◦
The defects might be on the original and are not a result of the scanning process.
Graphics look different from the original
Scan at a higher resolution.
NOTE: Scanning at high resolution can take a long time, and it can take up a large
amount of space on your computer.
Take steps to improve the scan quality
◦
Use the scanner glass to scan rather than the ADF.
◦
Use high-quality originals.
◦
Place the media correctly. If the media is placed incorrectly on the scanner glass,
it might skew, which causes unclear images. For more information, see Load an
original on the scanner glass.
◦
Adjust the HP software settings according to how you plan to use the scanned
page.
◦
Use or make a carrier sheet to protect your originals.
◦
Clean the scanner glass. For more information, see Clean the scanner glass.
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Solve a problem
Scan defects are apparent
•
•
•
•
•
•
Blank pages
Make sure that the original document is placed correctly. Place the original
document face down on the flatbed scanner with the top-left corner of the
document located in the lower-right corner of the scanner glass.
Too light or dark
◦
Try adjusting the settings. Be sure to use the correct resolution and color
settings.
◦
The original image might be very light or dark or might be printed on colored
paper.
Unwanted lines
Ink, glue, correction fluid, or an unwanted substance might be on the scanner
glass. Try cleaning the scanner glass. For more information, see Maintain the
printer.
Black dots or streaks
◦
Ink, glue, correction fluid, or an unwanted substance might be on the
scanner glass; the scanner glass might be dirty or scratched; or the lid
backing might be dirty. Try cleaning the scanner glass and lid backing. For
more information, see Maintain the printer. If cleaning does not correct the
problem, the scanner glass or lid backing might need to be replaced.
◦
The defects might be on the original and are not a result of the scanning
process.
Unclear text
Try adjusting the settings. Make sure that the resolution and color settings are
correct.
Size is reduced
The HP software settings might be set to reduce the scanned image. See the HP
printer software Help for more information about changing the settings.
Solve fax problems
This section contains fax setup troubleshooting information for the printer. If the printer
is not set up correctly for faxing, you might experience problems when sending faxes,
receiving faxes, or both.
If you are having faxing problems, you can print a fax test report to check the status of
the printer. The test fails if the printer is not set up correctly for faxing. Perform this test
after you have completed setting up the printer for faxing. For more information, see
Test fax setup.
If the test fails, review the report for information on how to fix any problems found. For
more information, see The fax test failed.
Click here to go online for more information. (At this time, this website might not be
available in all languages.)
If this does not help and you need more assistance, visit the HP online support site
www.hp.com/support.
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TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
•
•
•
•
•
•
•
•
•
•
The fax test failed
The display always shows Phone Off Hook
The printer is having problems sending and receiving faxes
The printer is having problems sending a manual fax
The printer cannot receive faxes, but can send faxes
The printer cannot send faxes, but can receive faxes
Fax tones are recorded on my answering machine
The phone cord that came with my printer is not long enough
Color faxes do not print
The computer cannot receive faxes (Fax to PC and Fax to Mac)
The fax test failed
If you ran a fax test and the test failed, review the report for basic information about the
error. For more detailed information, check the report to see which part of the test
failed, and then review the appropriate topic in this section for solutions to try.
This section contains the following topics:
•
•
•
•
•
•
The "Fax Hardware Test" failed
The "Fax Connected to Active Telephone Wall Jack" test failed
The "Phone Cord Connected to Correct Port on Fax" test failed
The "Using Correct Type of Phone Cord with Fax" test failed
The "Dial Tone Detection" test failed
The "Fax Line Condition" test failed
The "Fax Hardware Test" failed
Solution:
•
Turn the printer off by pressing the
(Power button) located on the printer
control panel and then unplug the power cord from the back of the printer.
After a few seconds, plug the power cord in again, and then turn the
•
120
(Power button) on. Run the test again. If the test fails again, continue
reviewing the troubleshooting information in this section.
Try to send or receive a test fax. If you can send or receive a fax
successfully, there might not be a problem.
If you are running the test from the Fax Setup Wizard (Windows) or HP
Setup Assistant (Mac OS X), make sure the printer is not busy completing
another task, such as receiving a fax or making a copy. Check the display
for a message indicating that the printer is busy. If it is busy, wait until it is
finished and in the idle state before running the test.
Solve a problem
•
•
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
After you resolve any problems found, run the fax test again to make sure it
passes and the printer is ready for faxing. If the Fax Hardware Test continues to
fail and you experience problems faxing, contact HP support. Go to www.hp.com/
support. This website provides information and utilities that can help you correct
many common printer problems. If prompted, select your country/region, and then
click Contact HP for information on calling for technical support.
The "Fax Connected to Active Telephone Wall Jack" test failed
Solution:
•
Check the connection between the telephone wall jack and the printer to
make sure the phone cord is secure.
•
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
•
Make sure you have correctly connected the printer to the telephone wall
jack. Using the phone cord supplied in the box with the printer, connect one
end to your telephone wall jack, then connect the other end to the port
labeled 1-LINE on the back of the printer. For more information on setting
up the printer for faxing, see Additional fax setup.
•
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
•
Try connecting a working phone and phone cord to the telephone wall jack
that you are using for the printer and check for a dial tone. If you do not hear
a dial tone, contact your telephone company and have them check the line.
•
Try to send or receive a test fax. If you can send or receive a fax
successfully, there might not be a problem.
After you resolve any problems found, run the fax test again to make sure it
passes and the printer is ready for faxing.
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The "Phone Cord Connected to Correct Port on Fax" test failed
Solution: Plug the phone cord into the correct port.
1.
Using the phone cord supplied in the box with the printer, connect one end
to your telephone wall jack, then connect the other end to the port labeled 1LINE on the back of the printer.
NOTE: If you use the 2-EXT port to connect to the telephone wall jack,
you cannot send or receive faxes. The 2-EXT port should only be used
to connect other equipment, such as an answering machine.
Figure 9-1 Back view of the printer
2.
3.
•
•
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to the "1LINE" port
After you have connected the phone cord to the port labeled 1-LINE, run the
fax test again to make sure it passes and the printer is ready for faxing.
Try to send or receive a test fax.
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
The "Using Correct Type of Phone Cord with Fax" test failed
Solution:
•
Make sure you used the phone cord supplied in the box with the printer to
connect to the telephone wall jack. One end of the phone cord should be
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Solve a problem
connected to the port labeled 1-LINE on the back of the printer, and the
other end to your telephone wall jack, as shown in the illustration.
•
•
•
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to the "1LINE" port
If the phone cord that came with the printer is not long enough, you can use
a coupler to extend the length. You can purchase a coupler at an
electronics store that carries phone accessories. You also need another
phone cord, which can be a standard phone cord that you might already
have in your home or office.
Check the connection between the telephone wall jack and the printer to
make sure the phone cord is secure.
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
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The "Dial Tone Detection" test failed
Solution:
•
Other equipment, which uses the same phone line as the printer, might be
causing the test to fail. To find out if other equipment is causing a problem,
disconnect everything from the phone line, and then run the test again. If
the Dial Tone Detection Test passes without the other equipment, then
one or more pieces of the equipment is causing problems; try adding them
back one at a time and rerunning the test each time, until you identify which
piece of equipment is causing the problem.
•
Try connecting a working phone and phone cord to the telephone wall jack
that you are using for the printer and check for a dial tone. If you do not hear
a dial tone, contact your telephone company and have them check the line.
•
Make sure you have correctly connected the printer to the telephone wall
jack. Using the phone cord supplied in the box with the printer, connect one
end to your telephone wall jack, then connect the other end to the port
labeled 1-LINE on the back of the printer.
•
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
•
If your telephone system is not using a standard dial tone, such as some
PBX systems, this might cause the test to fail. This does not cause
a problem sending or receiving faxes. Try sending or receiving a test fax.
•
Check to make sure the country/region setting is set appropriately for your
country/region. If the country/region setting is not set or is set incorrectly,
the test might fail and you might have problems sending and receiving
faxes.
•
Make sure you connect the printer to an analog phone line or you cannot
send or receive faxes. To check if your phone line is digital, connect
a regular analog phone to the line and listen for a dial tone. If you do not
hear a normal sounding dial tone, it might be a phone line set up for digital
phones. Connect the printer to an analog phone line and try sending or
receiving a fax.
•
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
After you resolve any problems found, run the fax test again to make sure it
passes and the printer is ready for faxing. If the Dial Tone Detection test
continues to fail, contact your telephone company and have them check the
phone line.
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Solve a problem
The "Fax Line Condition" test failed
Solution:
•
Make sure you connect the printer to an analog phone line or you cannot
send or receive faxes. To check if your phone line is digital, connect
a regular analog phone to the line and listen for a dial tone. If you do not
hear a normal sounding dial tone, it might be a phone line set up for digital
phones. Connect the printer to an analog phone line and try sending or
receiving a fax.
•
Check the connection between the telephone wall jack and the printer to
make sure the phone cord is secure.
•
Make sure you have correctly connected the printer to the telephone wall
jack. Using the phone cord supplied in the box with the printer, connect one
end to your telephone wall jack, then connect the other end to the port
labeled 1-LINE on the back of the printer.
•
Other equipment, which uses the same phone line as the printer, might be
causing the test to fail. To find out if other equipment is causing a problem,
disconnect everything from the phone line, and then run the test again.
◦
If the Fax Line Condition Test passes without the other equipment,
then one or more pieces of the equipment is causing problems; try
adding them back one at a time and rerunning the test each time, until
you identify which piece of equipment is causing the problem.
◦
If the Fax Line Condition Test fails without the other equipment,
connect the printer to a working phone line and continue reviewing the
troubleshooting information in this section.
•
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
•
Make sure you use the phone cord that came with the printer. If you do not
use the supplied phone cord to connect from the telephone wall jack to the
printer, you might not be able to send or receive faxes. After you plug in the
phone cord that came with the printer, run the fax test again.
After you resolve any problems found, run the fax test again to make sure it
passes and the printer is ready for faxing. If the Fax Line Condition test
continues to fail and you experience problems faxing, contact your telephone
company and have them check the phone line.
The display always shows Phone Off Hook
Solution: You are using the wrong type of phone cord. Make sure you are
using the phone cord that came with the printer to connect the printer to your
phone line. If the phone cord that came with the printer is not long enough, you
can use a coupler to extend the length. You can purchase a coupler at an
electronics store that carries phone accessories. You also need another phone
cord, which can be a standard phone cord that you might already have in your
home or office.
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Solution: Other equipment that uses the same phone line as the printer might
be in use. Make sure extension phones (phones on the same phone line, but not
connected to the printer) or other equipment are not in use or off the hook. For
example, you cannot use the printer for faxing if an extension phone is off the
hook, or if you are using a computer dial-up modem to send email or access the
Internet.
The printer is having problems sending and receiving faxes
Solution: Make sure the printer is turned on. Look at the display on the printer.
(Power button) light is not lit, the printer is turned
If the display is blank and the
off. Make sure the power cord is firmly connected to the printer and plugged into
a power outlet. Press the
(Power button) to turn on the printer.
After turning on the printer, HP recommends you wait five minutes before sending
or receiving a fax. The printer cannot send or receive faxes while it is initializing
after being turned on.
Solution: If Fax to PC or Fax to Mac has been enabled, you may not be able to
send or receive faxes if the fax memory is full (limited by printer memory).
Solution:
•
Make sure you used the phone cord supplied in the box with the printer to
connect to the telephone wall jack. One end of the phone cord should be
connected to the port labeled 1-LINE on the back of the printer and the
other end to your telephone wall jack, as shown in the illustration.
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to the "1LINE" port
If the phone cord that came with the printer is not long enough, you can use
a coupler to extend the length. You can purchase a coupler at an
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Solve a problem
•
•
•
•
•
•
•
electronics store that carries phone accessories. You also need another
phone cord, which can be a standard phone cord that you might already
have in your home or office.
Try connecting a working phone and phone cord to the telephone wall jack
that you are using for the printer and check for a dial tone. If you do not hear
a dial tone, call your local telephone company for service.
Other equipment, which uses the same phone line as the printer, might be
in use. For example, you cannot use the printer for faxing if an extension
phone is off the hook, or if you are using a computer dial-up modem to send
an email or access the Internet.
Check to see if another process has caused an error. Check the display or
your computer for an error message providing information about the
problem and how to solve it. If there is an error, the printer cannot send or
receive a fax until the error condition is resolved.
The phone line connection might be noisy. Phone lines with poor sound
quality (noise) can cause faxing problems. Check the sound quality of the
phone line by plugging a phone into the telephone wall jack and listening for
static or other noise. If you hear noise, turn Error Correction Mode (ECM)
off and try faxing again. For information about changing ECM, see Send
a fax in Error Correction Mode. If the problem persists, contact your
telephone company.
If you are using a digital subscriber line (DSL) service, make sure that you
have a DSL filter connected or you cannot fax successfully. For more
information, see Case B: Set up the printer with DSL.
Make sure the printer is not connected to a telephone wall jack that is set up
for digital phones. To check if your phone line is digital, connect a regular
analog phone to the line and listen for a dial tone. If you do not hear
a normal sounding dial tone, it might be a phone line set up for digital
phones.
If you are using either a private branch exchange (PBX) or an integrated
services digital network (ISDN) converter/terminal adapter, make sure the
printer is connected to the correct port and the terminal adapter is set to the
correct switch type for your country/region, if possible. For more information,
see Case C: Set up the printer with a PBX phone system or an ISDN line.
Solve fax problems
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•
If the printer shares the same phone line with a DSL service, the DSL
modem might not be grounded correctly. If the DSL modem is not grounded
correctly, it can create noise on the phone line. Phone lines with poor sound
quality (noise) can cause faxing problems. You can check the sound quality
of the phone line by plugging a phone into the telephone wall jack and
listening for static or other noise. If you hear noise, turn off your DSL
modem and completely remove power for at least 15 minutes. Turn the DSL
modem back on and listen to the dial tone again.
NOTE: You might notice static on the phone line again in the future. If
the printer stops sending and receiving faxes, repeat this process.
•
If the phone line is still noisy, contact your telephone company. For
information on turning your DSL modem off, contact your DSL provider for
support.
If you are using a phone splitter, this can cause faxing problems. (A splitter
is a two-cord connector that plugs into a telephone wall jack.) Try removing
the splitter and connecting the printer directly to the telephone wall jack.
The printer is having problems sending a manual fax
Solution:
NOTE: This possible solution applies only in the countries/regions that
receive a 2-wire phone cord in the box with the printer, including: Argentina,
Australia, Brazil, Canada, Chile, China, Colombia, Greece, India, Indonesia,
Ireland, Japan, Korea, Latin America, Malaysia, Mexico, Philippines, Poland,
Portugal, Russia, Saudi Arabia, Singapore, Spain, Taiwan, Thailand, USA,
Venezuela, and Vietnam.
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•
•
Make sure the telephone you use to initiate the fax call is connected directly
to the printer. To send a fax manually, the telephone must be connected
directly to the port labeled 2-EXT on the printer, as shown in the illustration.
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to the "1LINE" port
3
Telephone
If you are sending a fax manually from your phone that is connected directly
to the printer, you must use the keypad on the telephone to send the fax.
You cannot use the printer control panel display.
NOTE: If using a serial-type phone system, please connect your phone
directly on top of the printer cable which has a wall plug attached to it.
The printer cannot receive faxes, but can send faxes
Solution:
•
If you are not using a distinctive ring service, check to make sure that the
Distinctive Ring feature on the printer is set to All Rings. For more
information, see Change the answer ring pattern for distinctive ring.
•
If Auto Answer is set to Off, you need to receive faxes manually;
otherwise, the printer cannot receive the fax. For information on receiving
faxes manually, see Receive a fax manually.
•
If you have a voice mail service at the same phone number you use for fax
calls, you must receive faxes manually, not automatically. This means that
you must be available to respond in person to incoming fax calls. For
information on setting up the printer when you have a voice mail service,
see Case F: Shared voice/fax line with voice mail. For information on
receiving faxes manually, see Receive a fax manually.
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•
•
If you have a computer dial-up modem on the same phone line with the
printer, check to make sure that the software that came with your modem is
not set to receive faxes automatically. Modems that are set up to receive
faxes automatically take over the phone line to receive all incoming faxes,
which prevents the printer from receiving fax calls.
If you have an answering machine on the same phone line with the printer,
you might have one of the following problems:
◦
Your answering machine might not be set up correctly with the printer.
◦
Your outgoing message might be too long or too loud to allow the
printer to detect fax tones, and the sending fax machine might
disconnect.
◦
Your answering machine might not have enough quiet time after your
outgoing message to allow the printer to detect fax tones. This
problem is most common with digital answering machines.
The following actions might help solve these problems:
◦
When you have an answering machine on the same phone line you
use for fax calls, try connecting the answering machine directly to the
printer as described in Case I: Shared voice/fax line with answering
machine.
◦
Make sure the printer is set to receive faxes automatically. For
information on setting up the printer to receive faxes automatically,
see Receive a fax.
◦
Make sure the Rings to Answer setting is set to a greater number of
rings than the answering machine. For more information, see Set the
number of rings before answering.
◦
Disconnect the answering machine and then try receiving a fax. If
faxing is successful without the answering machine, the answering
machine might be causing the problem.
◦
Reconnect the answering machine and record your outgoing message
again. Record a message that is approximately 10 seconds in
duration. Speak slowly and at a low volume when recording your
message. Leave at least 5 seconds of silence at the end of the voice
message. There should be no background noise when recording this
silent time. Try to receive a fax again.
NOTE: Some digital answering machines might not retain the
recorded silence at the end of your outgoing message. Play back
your outgoing message to check.
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Solve a problem
•
•
If the printer shares the same phone line with other types of phone
equipment, such as an answering machine, a computer dial-up modem, or
a multi-port switch box, the fax signal level might be reduced. The signal
level can also be reduced if you use a splitter or connect extra cables to
extend the length of your phone. A reduced fax signal can cause problems
during fax reception.
To find out if other equipment is causing a problem, disconnect everything
except the printer from the phone line, and then try to receive a fax. If you
can receive faxes successfully without the other equipment, one or more
pieces of the other equipment is causing problems; try adding them back
one at a time and receiving a fax each time, until you identify which
equipment is causing the problem.
If you have a special ring pattern for your fax phone number (using
a distinctive ring service through your telephone company), make sure that
the Distinctive Ring feature on the printer is set to match. For more
information, see Change the answer ring pattern for distinctive ring.
The printer cannot send faxes, but can receive faxes
Solution:
•
The printer might be dialing too fast or too soon. You might need to insert
some pauses in the number sequence. For example, if you need to access
an outside line before dialing the phone number, insert a pause following
the access number. If your number is 95555555, and 9 accesses an outside
line, you might insert pauses as follows: 9-555-5555. To enter a pause in
the fax number you are typing, touch the Space (#) button repeatedly, until
a dash (-) appears on the display.
You can also send the fax using monitor dialing. This enables you to listen
to the phone line as you dial. You can set the pace of your dialing and
respond to prompts as you dial. For more information, see Send a fax using
monitor dialing.
•
The number you entered when sending the fax is not in the proper format or
the receiving fax machine is having problems. To check this, try calling the
fax number from a telephone and listen for fax tones. If you cannot hear fax
tones, the receiving fax machine might not be turned on or connected, or
a voice mail service could be interfering with the recipient's phone line. You
can also ask the recipient to check the receiving fax machine for any
problems.
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Fax tones are recorded on my answering machine
Solution:
•
When you have an answering machine on the same phone line you use for
fax calls, try connecting the answering machine directly to the printer as
described in Case I: Shared voice/fax line with answering machine. If you
do not connect the answering machine as recommended, fax tones might
be recorded on your answering machine.
•
Make sure the printer is set to receive faxes automatically and that the
Rings to Answer setting is correct. The number of rings to answer for the
printer should be greater than the number of rings to answer for the
answering machine. If the answering machine and the printer are set to the
same number of rings to answer, both devices answer the call and fax tones
are recorded on the answering machine.
•
Set your answering machine to a low number of rings and the printer to
answer in the maximum number of rings supported. (The maximum number
of rings varies by country/region.) In this setup, the answering machine
answers the call and the printer monitors the line. If the printer detects fax
tones, the printer receives the fax. If the call is a voice call, the answering
machine records the incoming message. For more information, see Set the
number of rings before answering.
The phone cord that came with my printer is not long enough
Solution: If the phone cord that came with the printer is not long enough, you
can use a coupler to extend the length. You can purchase a coupler at an
electronics store that carries phone accessories. You also need another phone
cord, which can be a standard phone cord that you might already have in your
home or office.
TIP: If the printer came with a 2-wire phone cord adaptor, you can use it with
a 4-wire phone cord to extend the length. For information on using the 2-wire
phone cord adaptor, see the documentation that came with it.
To extend your phone cord
1.
Using the phone cord supplied in the box with the printer, connect one end
to the coupler, then connect the other end to the port labeled 1-LINE on the
back of the printer.
2.
Connect another phone cord to the open port on the coupler and to the
telephone wall jack.
Color faxes do not print
Cause: The Incoming Fax Printing option is turned off.
Solution: To print color faxes, make sure that the Incoming Fax Printing option
in the printer control panel is turned on.
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Solve a problem
The computer cannot receive faxes (Fax to PC and Fax to Mac)
Cause: The computer selected to receive faxes is turned off.
Solution: Make sure the computer selected to receive faxes is switched on at
all times.
Cause: Different computers are configured for setup and receiving faxes and
one of them may be switched off.
Solution: If the computer receiving faxes is different from the one used for
setup, both computers should be switched on at all times.
Cause: Fax to PC or Fax to Mac is not activated or the computer is not
configured to receive faxes.
Solution: Activate Fax to PC or Fax to Mac and make sure the computer is
configured to receive faxes.
Solve problems using Web Services and HP websites
This section provides solutions to common problems using Web Services and HP
websites.
•
•
Solve problems using Web Services
Solve problems using HP websites
Solve problems using Web Services
If you are having problems using Web Services, such as HP ePrint and Printer Apps,
check the following:
•
Make sure the printer is connected to the Internet using an Ethernet or wireless
connection.
NOTE: You cannot use these web features if the printer is connected using a
USB cable.
•
•
•
•
•
Make sure the latest product updates have been installed on the printer. For more
information, see Update the printer.
Make sure Web Services is enabled on the printer. For more information, see Set
up Web Services using the printer’s control panel.
Make sure the network hub, switch, or router is turned on and working correctly.
If you are connecting the printer using an Ethernet cable, make sure you are not
connecting the printer using a phone cord or a crossover cable to connect the
printer to the network and that the Ethernet cable is securely connected to the
printer. For more information, see Solve Ethernet network problems.
If you are connecting the printer using a wireless connection, make sure the
wireless network is functioning properly. For more information, see Solve wireless
problems.
Solve problems using Web Services and HP websites
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•
•
If you are using HP ePrint, check the following:
◦
Make sure the printer’s email address is correct.
◦
Make sure that the printer’s email address is the only address listed in the
“To” line of the email message. If other email addresses are listed in the
“To” line, the attachments you are sending might not print.
◦
Make sure you are sending documents that meet the HP ePrint
requirements. For more information, see Web Services specifications.
If your network uses proxy settings when connecting to the Internet, make sure
the proxy settings you are entering are valid:
◦
Check the settings being used by the Web browser you are using (such as
Internet Explorer, Firefox, or Safari).
◦
Check with the IT administrator or person who set up your firewall.
If the proxy settings used by your firewall have changed, you must update
these settings in either the printer’s control panel. If these settings are not
updated, you will not be able to use Web Services.
For more information, see Set up Web Services using the printer’s control
panel.
TIP: For additional help on setting up and using Web Services, visit HP
Connected (www.hpconnected.com).
Solve problems using HP websites
If you are having problems using HP websites from your computer, check the following:
•
•
•
Make sure the computer that you are using is connected to the Internet.
Make sure the web browser meets the minimum system requirements. For more
information, see HP website specifications.
If your web browser uses any proxy settings to connect to the Internet, try turning
off these settings. For more information, see the documentation provided with
your web browser.
Solve HP Digital Solutions problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
This section covers the following topics:
•
•
Solving HP Direct Digital Filing problems
Solving HP Digital Fax problems
Solving HP Direct Digital Filing problems
This section covers the following topics:
•
•
134
Common problems
Unable to scan to network folder
Solve a problem
•
•
Unable to scan to email
The sharing dialog box is different after setting up HP Direct Digital Filing
(Windows)
Common problems
Scanned images are incorrectly cropped when scanning using Automatic paper
size
Use the correct paper size if available, and only use Automatic when using small
media/photos.
The printer is not set up correctly on the network
Make sure that the printer is set up properly and connected to the network:
•
•
•
•
•
Try printing a document using the printer.
Check the network settings for the printer and make sure it has a valid IP
address.
PING the printer and make sure that it is responding. For more information, see
the documentation for your operating system.
If you are connecting the printer using an Ethernet cable, make sure you are not
connecting the printer using a phone cord or a crossover cable to connect the
printer to the network and that the Ethernet cable is securely connected to the
printer. For more information, see Solve Ethernet network problems.
If you are connecting the printer using a wireless connection, make sure the
wireless network is functioning properly. For more information, see Solve wireless
problems.
The server name cannot be found or resolved
Connection to the server might fail if the server name provided during setup cannot be
resolved to a specific IP address.
•
•
Try to use the IP address of the server.
When using DNS, be sure to do the following:
◦
Try to use full DNS names.
◦
Make sure the DNS server is set up correctly on the printer.
TIP: If you have recently changed the DNS settings, turn off and then turn on the
printer.
For more information, contact your network administrator or the person who set up
your network.
Unable to scan to network folder
NOTE: HP Direct Digital Filing does not support Active Directory.
The computer where the network folder is located is turned off
Make sure the computer where the network folder is stored is turned on and connected
to the network.
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The network folder has not been set up correctly
•
Make sure the folder is created on the server. For more information, see the
documentation available for your operating system.
•
Make sure the folder has been shared and that users can both read and write to
the folder. If you are using a Mac computer, make sure you have enabled SMB
sharing. For more information, see the documentation available for your operating
system.
•
Make sure the folder name uses only the letters or characters supported by the
operating system. For more information, see the documentation available with the
operating system.
•
Make sure the folder name is entered in the correct format in the HP software.
For more information, see the information in the wizard or the setup assistant.
•
Make sure the valid username and password have been entered. For more
information, see the information in the wizard or the setup assistant.
The disk is full
Make sure the server containing the network folder has sufficient free disk space.
The printer cannot create a unique filename using the assigned prefix and suffix
or the filename prefix has not been set up correctly
•
The printer can create up to 9,999 files using the same prefix and suffix. If you
have scanned many files to a folder, change the prefix.
•
Make sure the filename prefix uses only the letters or characters supported by the
operating system. For more information, see the documentation available with the
operating system.
Unable to scan to email
The email profile has not been set up correctly
Make sure the valid outgoing SMTP server settings have been specified in the HP
software. For more information about the SMTP server settings, see the documentation
provided by your email service provider.
Email messages are sent to some recipients but not to others when sending to
multiple recipients
The email addresses might not be correct or might not be recognized by the email
server. Make sure that the email addresses for all email recipients have been entered
correctly in the HP software. Check your email Inbox for any delivery notification failure
messages from the email server.
Sending large email messages
Some email servers have been configured to reject email messages larger than a predetermined size. To determine if your email server has a maximum file-size limit, see
the documentation provided by your email service provider. If the email server does
have such a limit, change the maximum email attachment size for the outgoing email
profile to a value smaller than that of the email server.
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Solve a problem
The sharing dialog box is different after setting up HP Direct Digital Filing
(Windows)
If you are using a computer running Windows XP, you can set up folders using Simple
File Sharing (SFS). A folder set up using SFS is shared anonymously: it does not
require a username or password, and all users can read and write to the folder. Also,
the dialog box used to enable sharing is different from the standard, Windows sharing
dialog box.
However, to ensure that data sent from the printer is secure, the Scan to Network
Folder Wizard does not support SFS, and the computer displays the standard sharing
dialog box instead of the SFS dialog box. For more information, see the documentation
available for your operating system.
Solving HP Digital Fax problems
NOTE: Fax to Network Folder does not support Active Directory.
The computer where the network folder is located is turned off
If you are using Fax to Network Folder, make sure the computer selected to receive
faxes is switched on at all times and connected to the network.
The network folder has not been set up correctly
If you are using Fax to Network Folder, verify the following:
•
•
•
•
•
Make sure the folder is created on the server. For more information, see the
documentation available for your operating system.
Make sure the folder has been shared and that users can both read and write to
the folder. If you are using a Macintosh computer, make sure you have enabled
SMB sharing. For more information, see the documentation available for your
operating system.
Make sure the folder name uses only the letters or characters supported by the
operating system. For more information, see the documentation available with the
operating system.
Make sure the folder name is entered in the correct format in the HP software.
For more information, see the information in the wizard or the setup assistant.
Make sure the valid username and password have been entered. For more
information, see the information in the wizard or the setup assistant.
Error conditions are interfering with HP Digital Fax
If the printer has been configured to print incoming faxes but is out of paper, load paper
in the input tray or resolve the error condition. After the incoming faxes are printed,
they are saved to the network folder or forwarded to the designated email address
once printed.
Solve HP Digital Solutions problems
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The internal memory is full
If the internal memory in the printer is full, you cannot send or receive faxes. If the
memory is full because too many unsaved faxes have been stored, follow the
instructions on the printer’s control panel.
CAUTION: Clearing the fax log and the internal memory deletes any unsaved
faxes stored in the printer’s memory.
Incorrect date and time on faxes
If you are in a country/region that is observing Daylight Savings Time, the time stamp
for faxes might not always reflect the accurate time for your local time zone. In addition,
the default filename of faxes archived (which includes a time stamp) might also be
affected.
To see the correct times when faxes are received, print the fax log from the printer
control panel.
To enable the correct time to be reported on faxes during Daylight Savings Time, use
the EWS to manually change the time zone used by the printer to one that reflects the
correct time:
◦
Open the EWS. For more information, see To open the embedded web server.
◦
Click the Settings tab, and then, under Preferences, click Date & Time.
◦
Select the time zone that corresponds to the correct time (typically a time zone
that is one hour ahead of yours).
NOTE: When your country/region returns to Standard Time, change the time zone
to reflect your time zone.
Solve memory device problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
NOTE: If you are starting a memory device operation from a computer, see the
software Help for troubleshooting information.
•
•
The printer cannot read the memory device
The printer cannot read photos on the memory device
The printer cannot read the memory device
•
138
Check the memory device
◦
Make sure that the memory device is one of the supported types. For more
information, see Memory device specifications.
◦
Some memory devices have a switch that controls how they can be used.
Make sure that the switch is set so that the memory device can be read.
Solve a problem
◦
•
Inspect the ends of the memory device for dirt or material that closes a hole
or spoils a metal contact. Clean the contacts with a lint-free cloth and small
amounts of isopropyl alcohol.
◦
Make sure that the memory device is working correctly by testing it with
other devices. If the files can be access using a computer, the device may
still not work with the printer.
Check the memory device slot
Make sure that the memory device is fully inserted into the correct slot. For more
information, see Insert a memory device.
The printer cannot read photos on the memory device
Check the memory device
The memory device might be corrupt.
Solve Ethernet network problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
If you are unable to connect the printer to your Ethernet network, perform one or more
of the following tasks.
NOTE: After correcting any of the following, run the installation program again.
•
General network troubleshooting
General network troubleshooting
If you are unable to install the HP software provided with the printer, verify that:
•
•
•
•
All cable connections to the computer and the printer are secure.
The network is operational and the network hub, switch, or router is turned on.
All applications, including virus protection programs, spyware protection
programs, and firewalls, are closed or disabled for computers running Windows.
The printer is installed on the same subnet as the computers that use the printer.
Solve wireless problems
This section provides information about solving problems you might encounter when
connecting the printer to your wireless network.
Follow these suggestions in order, starting with those listed in the "Basic wireless
troubleshooting" section. If you still encounter problems, follow the suggestions
provided in the "Advanced wireless troubleshooting" section.
This section contains the following topics:
•
•
•
Basic wireless troubleshooting
Advanced wireless troubleshooting
After resolving the problems
Solve wireless problems
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TIP: For more information about troubleshooting wireless problems, visit the HP
Wireless Printing Center www.hp.com/go/wirelessprinting.
NOTE: After you resolve the problem, follow the instructions in After resolving the
problems.
Basic wireless troubleshooting
NOTE: If you have not configured the printer for wireless connection, use the HP
software to complete the setup. For more information, see .
Perform the following steps in the order presented.
TIP: If you are using a computer running Windows, use the HP Print and Scan
Doctor to help diagnose and get assistance in installing and using HP printers on a
home network. To use this tool, visit the HP Wireless Printing Center www.hp.com/
go/wirelessprinting.
Step 1 - Make sure the wireless (802.11) light is turned on
The Wireless light in the printer control panel indicates the status of the wireless
capabilities.
To turn on wireless, touch (right arrow), touch Setup, touch Network, touch
Wireless Radio, and then select Yes.
NOTE: If your printer supports Ethernet networking, make sure that an Ethernet
cable has not been connected to the printer. Connecting an Ethernet cable turns off
the printer's wireless capabilities.
Step 2 - Restart components of the wireless network
Turn off the router and the printer, and then turn them back on in this order: router first
and then the printer. If you still are unable to connect, turn off the router, printer, and
your computer. Sometimes, turning off the power and then turning it back on recovers
from a network communication issue.
Step 3 - Run the Print Wireless Network Test
For wireless networking issues, run the Print Wireless Network Test. If a problem is
detected, the printed test report includes recommendations that might help solve the
problem.
TIP: If the Print Wireless Network Test indicates the signal is weak, try moving the
printer closer to the wireless router.
To print a wireless network test page
1.
Touch (right arrow), touch Setup, and then touch Network.
2.
Touch (down arrow), and then select Print Wireless Test Report.
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Solve a problem
Advanced wireless troubleshooting
If you have tried the suggestions provided in Basic wireless troubleshooting and are
still unable to connect to your printer to the wireless network, try the following
suggestions in the order presented:
•
•
•
•
•
•
Step 1 - Make sure your computer is connected to your network
Step 2 - Make sure that the printer is connected to your network
Step 3 - Make sure your computer is not connected to your network over a Virtual
Private Network (VPN)
Step 4 - Make sure the printer is online and ready
Step 5 - Make sure the wireless version of the printer is set as the default printer
driver (Windows only)
Step 6 - Check to see if the firewall software is blocking communication
Step 1 - Make sure your computer is connected to your network
Make sure your computer is connected to your network - either your Ethernet network
or your wireless network. If the computer is not connected to the network, you cannot
use the printer over the network.
To check an Ethernet connection
Many computers have indicator lights beside the port where the Ethernet cable
connects to your computer. If the lights are not on, try reconnecting the Ethernet cable
to the computer and the router. If you still do not see lights, there might be a problem
with the router, the Ethernet cable, or your computer.
NOTE: Mac computers do not have indicator lights. To check the Ethernet
connection on a Mac, click System Preferences in the Dock, and then click
Network. If the Ethernet connection is working correctly, Built-in Ethernet appears
in the list of connections, along with the IP address and other status information. If
Built-in Ethernet does not appear in the list, there might be a problem with the
router, the Ethernet cable, or your computer. For more information, click the Help
button in the window.
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To check a wireless connection
1.
Make sure that your computer's wireless has been turned on. (For more
information, see the documentation that came with your computer.)
2.
If you are not using a unique wireless network name (SSID), then it is possible
that your wireless computer could be connected to a nearby network that is not
yours.
The following steps can help you determine if your computer is connected to your
network:
Windows
a.
Click Start, click Control Panel, point to Network Connections, and then
click View Network Status and Tasks.
- Or Click Start, select Settings, click Control Panel, double-click Network
Connections, click the View menu, and then select Details.
Leave the network dialog box open while you continue to the next step.
b.
Disconnect the power cord from the wireless router. The connection status
of your computer should change to Not Connected.
c.
Reconnect the power cord to the wireless router. The connection status
should change to Connected.
Mac OS X
▲ Click the AirPort icon in the menu bar at the top of the screen. From the
menu that appears, you can determine if the AirPort is turned on and which
wireless network your computer is connected to.
NOTE: For more detailed information about your AirPort connection,
click System Preferences in the Dock, and then click Network. If the
wireless connection is working correctly, a green dot appears next to
AirPort in the list of connections. For more information, click the Help
button in the window.
If you are unable to get your computer connected to your network, contact the person
who set up your network or the router manufacturer as there might be a hardware
issue with either your router or computer.
TIP: If you are able to access the Internet and are using a computer running
Windows, you can also use the HP Network Assistant for help in setting up a
network. To use this tool, visit www.hp.com/sbso/wireless/tools-setup.html?
jumpid=reg_R1002_USEN. (This Web site is only available in English.)
Step 2 - Make sure that the printer is connected to your network
If your printer is not connected to the same network as your computer, you cannot use
the printer over the network. Follow the steps described in this section to find out if your
printer is actively connected to the correct network.
NOTE: If your wireless router or Apple AirPort Base Station is using a hidden
SSID, your printer cannot automatically detect the network.
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Solve a problem
A: Make sure the printer is on the network
1.
If the printer supports Ethernet networking and is connected to an Ethernet
network, make sure an Ethernet cable is not plugged into the back of the printer.
If an Ethernet cable is plugged into the back, then wireless connectivity is
disabled.
2.
If the printer is connected to a wireless network, print the network configuration
page. For more information, see Understand the network configuration page.
3.
After the page has been printed, check the Network Status and URL:
Network Status
•
•
URL
If the Network Status is Ready, the
printer is actively connected to a
network.
If the Network Status is Offline, the
printer is not connected to a network.
Run the Print Wireless Network Test
(using the instructions at the
beginning of this section) and follow
any recommendations.
The URL shown here is the network
address assigned to the printer by your
router. You need this to connect to the
embedded web server (EWS).
For information about connecting the printer to a wireless network, see Set up the
printer for wireless communication.
B: Check to see if you can access the EWS
After you establish that the computer and the printer both have active connections to a
network, you can verify if they are on the same network by opening the printer's EWS.
For more information, see Embedded web server.
To access the EWS
1.
On your computer, open the EWS. For more information, see Embedded web
server.
NOTE: If you are using a proxy server in your browser, you might need to
disable it to access the EWS.
2.
If you can open the EWS, try using the printer over the network (such as to print)
to see if your network setup was successful.
If you cannot open the EWS or are still having problems using the printer over the
network, continue to the next section regarding firewalls.
Step 3 - Make sure your computer is not connected to your network over a
Virtual Private Network (VPN)
A Virtual Private Network (VPN) is a computer network that uses the Internet to provide
a remote, secure connection to an organization’s network. However, most VPN
services do not allow you to access local devices (like your printer) on your local
network while your computer is connected to the VPN.
To connect to the printer, disconnect from the VPN.
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TIP: To use the printer while connected to the VPN, you can connect the printer to
your computer with a USB cable. The printer uses its USB and network
connections at the same time.
For more information, contact your network administrator or the person who set up the
wireless network.
Step 4 - Make sure the printer is online and ready
If you have the HP software installed, you can check the printer’s status from your
computer to see if the printer is paused or offline, preventing you from using it.
To check the printer’s status, follow the instructions for your operating system:
Windows
1.
Click Start, and then click Printers or Printers and Faxes or Devices and
Printers.
- Or Click Start, click Control Panel, and then double-click Printers.
2.
If the printers on your computer are not being displayed in Details view, click the
View menu, and then click Details.
3.
Do one of the following, depending on the printer status:
a.
If the printer is Offline, right-click the printer, and click Use Printer Online.
b.
If the printer is Paused, right-click the printer, and click Resume Printing.
4.
Try using the printer over the network.
Mac OS X
1.
Click System Preferences in the Dock, and then click Print & Fax or Print &
Scan.
2.
Select the printer, and then click Open Print Queue.
3.
If the print job is on hold, click Resume.
4.
If the printer is paused, click Resume Printer.
If you can use the printer after performing the steps above but find that the symptoms
persist as you continue to use the printer, your firewall might be interfering. For more
information, see Configure your firewall software to work with the printer.
If you still cannot use the printer over the network, continue to the next section for
additional troubleshooting help.
Step 5 - Make sure the wireless version of the printer is set as the default printer
driver (Windows only)
If you install the HP software again, the installer might create a second version of the
printer driver in your Printers or Printers and Faxes or Devices and Printers folder. If
144
Solve a problem
you have difficulties printing or connecting to the printer, make sure the correct version
of the printer driver is set as the default.
1.
2.
3.
Click Start, and then click Printers or Printers and Faxes or Devices and
Printers.
- Or Click Start, click Control Panel, and then double-click Printers.
Determine if the version of the printer driver in the Printers or Printers and
Faxes or Devices and Printers folder is connected wirelessly:
a.
Right-click the printer icon, and then click Printer Properties, Document
Defaults, or Printing Preferences.
b.
On the Ports tab, look for a port in the list with a checkmark. The version of
the printer driver that is connected wirelessly has HP network re-discovery
port monitor as the Port description, next to the checkmark.
Right-click the printer icon for the version of the printer driver that is connected
wirelessly, and select Set as Default Printer.
NOTE: If there is more than one icon in the folder for the printer, right-click the
printer icon for the version of the printer driver that is connected wirelessly, and
select Set as Default Printer.
Step 6 - Check to see if the firewall software is blocking communication
If you cannot access the EWS and are sure both the computer and printer have active
connections to the same network, the firewall security software might be blocking
communication. Temporarily turn off any firewall security software running on your
computer and then try to open the EWS again. If you can open the EWS, try using the
printer (for printing).
If you are able to open the EWS and use your printer with the firewall turned off, you
need to reconfigure your firewall settings to allow the computer and printer to
communicate with each other over the network. For more information, see Configure
your firewall software to work with the printer.
If you are able to open the EWS, but are still unable to use the printer even with the
firewall turned off, try enabling the firewall software to recognize the printer. For more
information, see the documentation provided with your firewall software.
After resolving the problems
After you resolve any problems and have successfully connected the printer to your
wireless network, complete the following steps for your operating system:
Windows
1.
On the computer desktop, click Start, select Programs or All Programs, click
HP, click the folder for your printer, and then click Printer Setup & Software.
- Or On the Start screen, click Printer Setup & Software.
2.
Click Connect a new printer, and then select the type of connection you want to
use.
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Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click the Applications icon on the HP Utility toolbar, double-click HP Setup
Assistant, and then follow the on-screen instructions.
Configure your firewall software to work with the printer
A personal firewall, which is security software running on your computer, can block
network communication between your printer and your computer.
If you are having problems such as:
•
•
•
•
Printer not found when installing HP software
Unable to print, print job stuck in queue or printer goes offline
Scan communication errors or scanner busy messages
Unable to see printer status on your computer
The firewall might be preventing your printer from notifying computers on your network
where it can be found.
If you are using the HP software on a computer running Windows and cannot find the
printer during installation (and you know the printer is on the network)—or if you have
already successfully installed HP software and experience problems—check the
following:
•
•
•
•
•
•
•
If you have just installed the HP software, try turning off your computer and the
printer, and then turning them both on again.
Keep your security software up to date. Many security software vendors provide
updates that correct known issues and provide the latest defenses against new
security threats.
If your firewall has "High", "Medium", or "Low" security settings, use the "Medium"
setting when your computer is connected to your network.
If you have changed any firewall settings from default, try going back to the
default setting.
If your firewall has a setting called "trusted zone", use this setting when your
computer is connected to your network.
If your firewall has a setting to "not show alert messages", you should disable
this. When installing the HP software and using the HP printer you may see alert
messages from your firewall software that provide options to "allow", "permit" or
"unblock". You should allow any HP software that causes an alert. Also, if the
alert has a "remember this action" or "create a rule for this" selection, select it.
This is how the firewall learns what can be trusted on your network.
Do not have more than one firewall enabled at the same time on your computer.
An example would be having both the Windows firewall provided by the operating
system and a 3rd party firewall enabled at the same time. Having more than one
firewall enabled at the same time will not make your computer any safer and may
cause problems.
For more information about using your printer with personal firewall software, visit
www.hp.com/go/wirelessprinting, and then click Firewall Help in the Need Help
Troubleshooting? section. The Firewall Help section also includes workarounds for
known issues with some firewalls.
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Solve a problem
NOTE: At this time, some portions of this site are not available in all languages.
Solve printer management problems
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
This section provides solutions to common problems that involve managing the printer.
This section contains the following topic:
•
Embedded web server cannot be opened
NOTE: To use the embedded EWS, the printer must be connected to a network
using either an Ethernet or a wireless connection. You cannot use the embedded
web server if the printer is connected to a computer with a USB cable.
Embedded web server cannot be opened
Check your network setup
•
Make sure you are not using a phone cord or a crossover cable to connect the
printer to the network.
•
Make sure the network cable is securely connected to the printer.
•
Make sure the network hub, switch, or router is turned on and working correctly.
Check the computer
Make sure the computer that you are using is connected to the network.
NOTE: To use the EWS, the printer must be connected to a network using either
an Ethernet or a wireless connection. You cannot use the embedded web server if
the printer is connected to a computer with a USB cable.
Check your web browser
•
Make sure the web browser meets the minimum system requirements. For more
information, see Embedded web server specifications.
•
If your web browser uses any proxy settings to connect to the Internet, try turning
off these settings. For more information, see the documentation available with
your web browser.
•
Make sure JavaScript and cookies are enabled in your web browser. For more
information, see the documentation available with your web browser.
Solve printer management problems
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Check the printer IP address
•
To check the IP address of the printer, obtain the IP address by printing a
network configuration page. Touch (right arrow), select Setup, select Network,
and then select Print Network Settings.
•
Ping the printer using the IP address from the command prompt (Windows) or
from Network Utility (Mac OS X). (Network Utility is located in the Utilities folder
in the Applications folder at the top level of the hard disk.).
For example, if the IP address is 123.123.123.123, type the following at the
command prompt (Windows):
C:\Ping 123.123.123.123
– Or –
In Network Utility (Mac OS X), click the Ping tab, type the 123.123.123.123 in the
box, and then click Ping.
If a reply appears, the IP address is correct. If a time-out response appears, the
IP address is incorrect.
Troubleshoot installation issues
TIP: You can visit the HP online support website at www.hp.com/support for
information and utilities that can help you correct many common printer problems.
•
•
Hardware installation suggestions
HP software installation suggestions
Hardware installation suggestions
Check the printer
•
Make sure that all packing tape and material have been removed from outside
and inside the printer.
•
Make sure that the printer is loaded with paper.
•
Make sure that no lights are on or blinking except the Ready light, which should
be on. If the Attention light is blinking, check for messages on the printer control
panel.
Check the hardware connections
•
Make sure that any cords and cables that you are using are in good working
order.
•
Make sure that the power cord is connected securely to both the printer and to
a working power outlet.
Check the printhead and ink cartridges
•
Make sure that all of the printhead and ink cartridges are firmly installed in their
correct, color-coded slot. The printer cannot work if they are not all installed.
•
Make sure that the printhead latch is closed correctly.
148
Solve a problem
HP software installation suggestions
Check the computer system
•
Make sure that your computer is running one of the supported operating systems.
For more information, see System requirements.
•
Make sure that the computer meets at least the minimum system requirements.
For more information, see System requirements
•
In the Windows Device Manager, make sure that the USB drivers have not been
disabled.
•
If you are using a computer running Windows, and the computer cannot detect
the printer, run the Uninstall utility (located in the printer's subfolder within the HP
folder) to perform a complete uninstallation of the printer driver. Restart your
computer, and reinstall the printer driver.
Verify installation preliminaries
•
Make sure to use the installation CD that contains the correct HP software for
your operating system.
•
Before installing HP software, make sure that all other programs are closed.
•
If the computer does not recognize the path to the CD-ROM drive that you type,
make sure that you are specifying the correct drive letter.
•
If the computer cannot recognize the installation CD in the CD-ROM drive,
inspect the installation CD for damage. You can download the printer driver from
the HP website (www.hp.com/support).
NOTE: After correcting any problems, run the installation program again.
Solve network problems
General network troubleshooting
•
If you are unable to install the HP software, verify that:
◦
All cable connections to the computer and the printer are secure.
◦
The network is operational and the network hub, switch, or router is turned
on.
◦
All applications, including virus protection programs, spyware protection
programs, and firewalls, are closed or disabled for computers running
Windows.
Solve network problems
149
Chapter 9
◦
•
Make sure the printer is installed on the same subnet as the computers that
use the printer.
◦
If the installation program cannot discover the printer, print the network
configuration page and enter the IP address manually in the installation
program. For more information, see Understand the network configuration
page.
If you installed the printer driver using the Add Printer wizard and specified the
TCP/IP port, make sure that the network ports created in the printer driver match
the printer IP address:
◦
Print the printer’s network configuration page. For more information, see
Understand the network configuration page.
◦
Click Start, and then click Printers or Printers and Faxes or Devices and
Printers.
- Or Click Start, click Control Panel, and then double-click Printers.
◦
Right-click the printer icon, click Printer Properties, and then click the
Ports tab.
◦
Select the TCP/IP port for the printer, and then click Configure Port.
◦
Compare the IP address listed in the dialog box and make sure it matches
the IP address listed on the network configuration page. If the IP addresses
are different, change the IP address in the dialog box to match the address
on the network configuration page.
◦
Click OK twice to save the settings and close the dialog boxes.
Problems connecting to an Ethernet network
•
If the Link light on the network connector does not turn on, make sure that all of
the “General network troubleshooting” conditions are met.
•
Though it is not recommended that you assign the printer with a static IP address,
you might resolve some installation problems (such as a conflict with a personal
firewall) by doing so.
To reset the printer's network settings
1.
Touch (right arrow), touch Setup, and then touch Network. Touch Restore
Network Defaults, and then select Yes. A message appears stating that the
network defaults have been restored.
2.
Touch (right arrow), touch Setup, select Reports, and then select Print
Network Configuration Page to print the network configuration page and verify
that the network settings have been reset.
Understand the Printer Status Report
Use the printer status report to view current printer information and ink cartridge status.
Also use the printer status report to help you troubleshoot problems with the printer.
The printer status report also contains a log of recent events.
150
Solve a problem
If you need to call HP, it is often useful to print the printer status report before calling.
1.
2.
Printer Information: Shows printer information (such as the printer name, model
number, serial number, and firmware version number), the accessories that are
installed (such as the automatic two-sided printing accessory or duplexer), and
the number of pages printed from the trays and accessories.
Ink Delivery System Information: Shows the estimated ink levels (represented
in graphical form as gauges) and the part numbers and warranty expiration dates
for the ink cartridges.
NOTE: Ink level warnings and indicators provide estimates for planning
purposes only. When you receive a low-ink warning message, consider
having a replacement cartridge available to avoid possible printing delays.
You do not need to replace cartridges until prompted to do so.
3.
Additional Assistance: Provides information about where you can go to get
more information about the printer, as well as information about how to set up a
Fax Text and how to run a Print Wireless Network Test.
To print the Printer Status Report
From the Home screen, touch (right arrow), and then select Setup. Touch Reports,
and then select Printer Status Report.
Understand the Printer Status Report
151
Chapter 9
Printhead maintenance
If you are experiencing problems with printing, you might have a problem with the
printhead. You should perform the procedures in the following sections only when
directed to do so for resolving print quality issues.
Performing the aligning and cleaning procedures unnecessarily can waste ink and
shorten the life of the cartridges.
This section contains the following topics:
•
•
•
•
Clean the printhead
Calibrate the linefeed
Align the printhead
Reinstall the printhead
Clean the printhead
If your printed output is streaked or has any incorrect or missing colors, the printhead
might need to be cleaned.
There are three stages of cleaning. Each stage lasts about two minutes, uses one
sheet of paper, and uses an increasing amount of ink. After each stage, review the
quality of the printed page. You should only initiate the next phase of cleaning if the
print quality is poor.
If print quality still seems poor after you complete both stages of cleaning, try aligning
the printer. If print quality problems persist after cleaning and aligning, contact HP
support. For more information, see HP support.
NOTE: Cleaning uses ink, so clean the printhead only when necessary. The
cleaning process takes a few minutes. Some noise might be generated in the
process. Before cleaning the printhead, make sure you load paper. For more
information, see Load paper.
Not turning the printer off correctly can cause print quality problems. For more
information, see Turn the printer off.
To clean the printhead from the control panel
1.
Load Letter, A4, or Legal unused plain white paper into the main input tray.
2.
Touch (right arrow), and then select Setup.
3.
Touch Tools, and then select Clean Printhead.
To clean the printhead from Toolbox (Windows)
1.
Open Toolbox. For more information, see Open the Toolbox.
2.
From the Device Services tab, click the icon to the left of Clean Printheads.
3.
Follow the on-screen instructions.
152
Solve a problem
To clean the printhead from HP Utility (Mac OS X)
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
In the Information And Support section, click Clean Printheads.
3.
Click Clean, and then follow the on-screen instructions.
To clean the printhead from the embedded web server (EWS)
1.
Open the EWS. For more information, see To open the embedded web server.
2.
Click the Tools tab, and then click Print Quality Toolbox in the Utilities section.
3.
Click Clean Printhead and follow the on-screen instructions.
Calibrate the linefeed
The printer automatically aligns the printhead during the initial setup.
You might want to use this feature when the printer status page shows dark lines
through any of the blocks of color, or if you are having print quality issues with color
printouts.
To calibrate the linefeed from the control panel
1.
Load Letter, A4, or Legal unused plain white paper into the main input tray.
2.
On the printer control panel, touch (right arrow), and then touch Setup.
3.
Touch Tools, and then select Calibrate Linefeed.
To calibrate the linefeed from Toolbox (Windows)
1.
Open Toolbox. For more information, see Open the Toolbox.
2.
From the Device Services tab, click the icon to the left of Linefeed Calibration.
3.
Follow the on-screen instructions.
To calibrate the linefeed from the embedded web server (EWS)
1.
Open the EWS. For more information, see To open the embedded web server.
2.
Click the Tools tab, and then click Print Quality Toolbox in the Utilities section.
3.
Click Calibrate Linefeed and follow the on-screen instructions.
Align the printhead
The printer automatically aligns the printhead during the initial setup.
You might want to use this feature when the printer status page shows streaking or
white lines through any of the blocks of color or if you are having print quality issues
with your printouts.
To align the printhead from the control panel
1.
Load Letter, A4, or Legal unused plain white paper into the main input tray.
2.
On the printer control panel, touch (right arrow), and then touch Setup.
3.
Touch Tools, and then select Align Printhead.
Printhead maintenance
153
Chapter 9
To align the printhead from Toolbox (Windows)
1.
Open Toolbox. For more information, see Open the Toolbox.
2.
From the Device Services tab, click the icon to the left of Align Printheads.
3.
Follow the on-screen instructions.
To align the printhead from HP Utility (Mac OS X)
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
In the Information And Support section, click Align Printhead.
3.
Click Align, and then follow the on-screen instructions.
To align the printhead from the embedded web server (EWS)
1.
Open the EWS. For more information, see To open the embedded web server.
2.
Click the Tools tab, and then click Print Quality Toolbox in the Utilities section.
3.
Click Align Printer and follow the on-screen instructions.
Reinstall the printhead
NOTE: This procedure should only be performed when a Missing or Failed
Printhead message has been seen and the printer has first been turned off and
then back on to try to resolve the message. If the message persists, try this
procedure.
To reinstall the printhead
1.
Make sure that the printer is turned on.
2.
Open the ink cartridge access door.
3.
154
Lift the latch handle on the print carriage.
Solve a problem
4.
Remove the printhead by lifting it up and then pulling it out of the printer.
5.
Make sure the latch handle is raised, and then reinsert the printhead.
6.
Carefully lower the latch handle.
NOTE: Make sure you lower the latch handle before reinserting the ink
cartridges. Leaving the latch handle raised can result in incorrectly seated ink
cartridges and problems printing. The latch must remain down in order to
correctly install the ink cartridges.
7.
Close the ink cartridge access door.
Understand the network configuration page
If the printer is connected to a network, you can print a network configuration page to
view the network settings for the printer. You can use the network configuration page to
Understand the network configuration page
155
Chapter 9
help troubleshoot network connectivity problems. If you need to call HP, it is often
useful to print this page before calling.
156
Solve a problem
1.
2.
3.
4.
General Information: Shows information about the current status and active
connection type of the network, and other information, such as the URL of the
embedded web server.
802.3 Wired: Shows information about the active Ethernet network connection,
such as the IP address, subnet mask, default gateway, as well as the hardware
address of the printer.
802.11 Wireless (some models): Shows information about your wireless
network connection, such as the hostname, IP address, subnet mask, default
gateway, and server.
Miscellaneous: Shows information about more advanced network settings.
•
Port 9100: The printer supports raw IP printing through TCP Port 9100. This
HP-proprietary TCP/IP port on the printer is the default port for printing. It is
accessed by HP software (for example, the HP Standard Port).
•
LPD: Line Printer Daemon (LPD) refers to the protocol and programs
associated with line-printer spooling services that may be installed on
various TCP/IP systems.
NOTE: The LPD functionality can be used with any host
implementation of LPD that complies with the RFC 1179 document. The
process for configuring printer spoolers, however, might differ. See your
system documentation for information about configuring these systems.
•
•
•
Bonjour: Bonjour services (which use mDNS, or Multicast Domain Name
System) are typically used on small networks for IP address and name
resolution (through UDP port 5353), where a conventional DNS server is not
used.
SLP: Service Location Protocol (SLP) is an Internet standard network
protocol that provides a framework to allow networking applications to
discover the existence, location, and configuration of networked services in
enterprise networks. This protocol simplifies discovery and use of network
resources such as printers, web servers, fax machines, video cameras, files
systems, backup devices (tape drives), databases, directories, mail servers,
calendars.
Microsoft Web Services: Enable or disable the Microsoft Web Services
Dynamic Discovery (WS Discovery) protocols or Microsoft Web Services for
Devices (WSD) Print services supported on the printer. Disable unused print
services to prevent access through those services.
NOTE: For more information about WS Discovery and WSD Print, visit
www.microsoft.com.
Understand the network configuration page
157
Chapter 9
•
5.
SNMP: SNMP (Simple Network Management Protocol) is used by network
management applications for device management. The printer supports
SNMPv1 protocol on IP networks.
•
WINS: If you have a Dynamic Host Configuration Protocol (DHCP) server
on your network, the printer automatically obtains its IP address from that
server and registers its name with any RFC 1001 and 1002-compliant
dynamic name services as long as a WINS server IP address has been
specified.
Connected PC(s): Lists the computers connected to this printer, as well as the
last time these computers accessed the printer.
To print the network configuration page from the printer control panel
From the Home screen, touch (right arrow), and then select Setup. Touch Reports,
and then select Network Configuration Page.
Clear jams
Occasionally, media becomes jammed during a job.
This section contains the following topics:
•
•
Clear paper jams
Avoid paper jams
Clear paper jams
Paper jams can occur either inside the printer or in the automatic document feeder.
CAUTION: To prevent possible damage to the printhead, clear paper jams as
soon as possible.
TIP: If you notice poor print quality, clean the printhead. For more information, see
Clean the printhead.
Use these steps to clear a paper jam.
158
Solve a problem
To clear a jam inside the printer
1.
Remove all media from the output tray.
CAUTION: Trying to clear a paper jam from the front of the printer can
damage the print mechanism. Always access and clear paper jams through
the automatic two-sided printing accessory (duplexer).
2.
Check the duplexer.
a.
Push the button on either side of the duplexer, and then remove the unit.
b.
c.
3.
4.
Locate any jammed media inside the printer, grasp it with both hands and
then pull it towards you.
If the jam is not there, push the latch on top of the duplexer and lower the
cover. If media is jammed inside, carefully remove it. Close the cover.
d.
Reinsert the duplexer into the printer.
Open the top cover and remove any debris.
If you have not found the jam and have Tray 2 installed, pull out the tray and
remove the jammed media, if possible. If not, do the following:
a.
Ensure the printer is turned off and disconnect the power cord.
b.
Lift the printer off Tray 2.
c.
Remove the jammed media from the bottom of the printer or from Tray 2.
d.
Reposition the printer on top of Tray 2.
Clear jams
159
Chapter 9
5.
Open the ink cartridge access door. If there is paper remaining inside the printer,
ensure the carriage has moved to the right of the printer, free any paper scraps or
wrinkled media, and pull the media towards you through the top of the printer.
WARNING! Do not reach into the printer when it is on and the carriage is
stuck. When you open the ink cartridge access door, the carriage should
return to its position on the right side of the printer. If it does not move to the
right, turn off the printer before you remove any jam.
6.
After clearing the jam, close all covers, turn on the printer (if you turned it off) and
resend the print job.
To clear a paper jam in the automatic document feeder
1.
Lift the cover of the automatic document feeder.
2.
160
Lift the tab located on the front edge of the automatic document feeder.
- OR Push the green tab located in the center of the automatic document feeder.
Solve a problem
3.
Gently pull the paper out of the rollers.
CAUTION: If the paper tears when you are removing it from the rollers,
check the rollers and wheels for torn pieces of paper that might remain inside
the printer. If you do not remove all the pieces of paper from the printer, more
paper jams are likely to occur.
4.
If you have pushed the green tab in step 2, pull it back in place.
5.
Close the cover of the automatic document feeder.
Avoid paper jams
To help avoid paper jams, follow these guidelines.
•
•
•
•
•
•
•
•
•
Remove printed papers from the output tray frequently.
Make sure that you are printing with media that is not wrinkled, folded, or
damaged.
Prevent curled or wrinkled paper by storing all unused paper flat in a resealable
bag.
Do not use paper that is too thick or too thin for the printer.
Make sure that the trays are loaded correctly and are not too full. For more
information, see Load paper.
Ensure that paper loaded in the input tray lays flat and the edges are not bent or
torn.
Do not place too much paper in the document feeder tray. For information on the
maximum number of sheets allowed in the automatic document feeder, see
Paper specifications.
Do not combine different paper types and paper sizes in the input tray; the entire
stack of paper in the input tray must be the same size and type.
Adjust the paper-width guide in the input tray to fit snugly against all paper. Make
sure the paper-width guide does not bend the paper in the input tray.
Clear jams
161
Chapter 9
•
•
•
•
•
162
Do not force paper too far forward in the input tray.
Use paper types that are recommended for the printer. For more information, see
Paper specifications.
If the printer is about to run out of paper, allow the printer to run out of paper first
and then add paper. Do not try to add paper while the printer is trying to pick up a
sheet.
If you are printing on both sides of a page, do not print highly saturated images
on light weight paper.
Make sure that the printer is clean. For more information, see Maintain the
printer.
Solve a problem
A
Technical information
This section contains the following topics:
•
Warranty information
•
Printer specifications
•
Regulatory information
•
Environmental product stewardship program
•
Third-party licenses
Warranty information
This section contains the following topics:
•
Hewlett-Packard limited warranty statement
•
Ink cartridge warranty information
Technical information
163
Appendix A
Hewlett-Packard limited warranty statement
164
Technical information
Ink cartridge warranty information
The HP cartridge warranty is applicable when the product is used in its designated HP printer.
This warranty does not cover HP ink products that have been refilled, remanufactured,
refurbished, misused, or tampered with.
During the warranty period the product is covered as long as the HP ink is not depleted and the
end of warranty date has not been reached. The end of warranty date, in YYYY-MM format, may
be found on the product as indicated:
Warranty information
165
Appendix A
Printer specifications
This section contains the following topics:
•
Physical specifications
•
•
Product features and capacities
Processor and memory specifications
•
System requirements
•
•
Network protocol specifications
Embedded web server specifications
•
Paper specifications
•
•
Print specifications
Copy specifications
•
Fax specifications
•
•
Scan specifications
Web Services specifications
•
HP website specifications
•
•
Environmental specifications
Electrical specifications
•
Acoustic emission specifications
•
Memory device specifications
Physical specifications
Printer size (width x height x depth)
•
494 x 315 x 460 mm (19.5 x 12.4 x 18.1 inches)
•
With Tray 2: Adds 82 mm (3.2 inches) to the height of the printer
Printer weight
The printer weight does not include printing supplies or Tray 2.
•
12.63 kg (27.83 lb)
•
With Tray 2: Adds 2.8 kg (6.2 lb)
Product features and capacities
Feature
Capacity
Connectivity
•
•
•
•
•
Print method
Drop-on-demand thermal inkjet printing
Ink cartridges
Four ink cartridges (one each for black, cyan,
magenta, and yellow)
USB 2.0-compliant high speed
USB 3.0-compliant high speed
USB 2.0 high-speed host port
Wireless 802.11b/g/n*
802.3 network (Ethernet)
NOTE: Not all ink cartridges are supported in
all countries/regions.
Printheads
166
Technical information
One printhead
(continued)
Feature
Capacity
Supply yields
For more information on estimated ink
cartridge yields, visit www.hp.com/go/
learnaboutsupplies/.
Printer languages
HP PCL 5, HP PCL 6, PS3, and PDF 5.
Font support
US fonts: CG Times, CG Times Italic,
Universe, Universe Italic, Courier, Courier
Italic, Letter Gothic, Letter Gothic Italic.
Duty cycle
Up to 30,000 pages per month
Printer control panel language support
Arabic, Bulgarian, Croatian, Czech, Danish,
Dutch, English, Finnish, French, German,
Greek, Hebrew, Hungarian, Italian, Japanese,
Korean, Norwegian, Polish, Portuguese,
Romanian, Russian, Simplified Chinese,
Slovak, Slovenian, Spanish, Swedish,
Traditional Chinese, Turkish.
Language availability varies by country/region.
* The printer supports the 802.11n 2.4 GHz frequency band.
Processor and memory specifications
Printer processor
528 MHz processor dual core
Printer memory
512 MB built-in RAM, 128 MB Flash
System requirements
Software and system requirements are located in the Readme file.
NOTE: For the most current information about supported operating systems and system
requirements, visit www.hp.com/support.
Network protocol specifications
Network protocol specifications are located in the Readme file.
NOTE: For the most current information about supported operating systems and system
requirements, visit www.hp.com/support.
Embedded web server specifications
Requirements
•
A TCP/IP-based network (IPX/SPX-based networks are not supported)
•
A web browser (either Microsoft Internet Explorer 7.0 or higher, Mozilla Firefox 3.0 or
higher, Safari 3.0 or higher, or Google Chrome 5.0 or higher)
Printer specifications
167
Appendix A
•
A network connection (you cannot use the embedded web server connected directly to
a computer with a USB cable)
•
An Internet connection (required for some features)
NOTE: You can open the embedded web server without being connected to the
Internet. However, some features are not available.
NOTE: The embedded web server must be on the same side of a firewall as the
printer.
Paper specifications
Use these tables to determine the correct media to use with your printer, and determine what
features work with your media.
•
Understand specifications for supported paper
•
Set minimum margins
•
Guidelines for printing on both sides of a page
Understand specifications for supported paper
Use the tables to determine the correct media to use with your printer, and to determine what
features work with your media.
Understand supported sizes
•
•
Understand supported paper types and weights
Understand supported sizes
NOTE: Tray 2 is available as an option.
Media size
Standard media sizes
10x15cm
2L
U.S. Letter (216 x 279 mm; 8.5
x 11 inches)*
8.5 x 13 inches (216 x 330 mm)+
U.S. Legal (216 x 356 mm; 8.5
x 14 inches)+
A4 (210 x 297 mm; 8.3 x 11.7
inches)*
U.S. Executive (184 x 267 mm;
7.25 x 10.5 inches)
U.S. Statement (140 x 216 mm;
5.5 x 8.5 inches)+
B5 (JIS) (182 x 257 mm; 7.17
x 10.12 inches)+
A5 (148 x 210 mm; 5.8 x 8.3
inches)
168
Technical information
Tray 1
Tray 2
Duplexer
ADF
(continued)
Media size
Tray 1
Tray 2
Duplexer
ADF
6 x 8 inches+
Edge-to-Edge A4*
Edge-to-Edge Letter*
Envelopes
U.S. #10 Envelope (105 x 241
mm; 4.12 x 9.5 inches)
Monarch Envelope (98 x 191 mm;
3.88 x 7.5 inches)
Card Envelope (111 x 152 mm;
4.4 x 6 inches)
A2 Envelope (111 x 146 mm; 4.37
x 5.75 inches)
DL Envelope (110 x 220 mm; 4.3
x 8.7 inches)
C5 Envelope (162 x 229 mm; 6.4
x 9 inches)
C6 Envelope (114 x 162 mm; 4.5
x 6.4 inches)
Japanese Envelope Chou #3 (120
x 235 mm; 4.7 x 9.3 inches)
Japanese Envelope Chou #4 (90
x 205 mm; 3.5 x 8.1 inches)
Cards
Index card (76.2 x 127 mm; 3 x 5
inches)
Index card (102 x 152 mm; 4 x 6
inches)
Index card (127 x 203 mm; 5 x 8
inches)
A6 card (105 x 148.5 mm; 4.13
x 5.83 inches)
A4 index card (210 x 297 mm; 8.3
x 11.7 inches)
Hagaki (100 x 148 mm; 3.9 x 5.8
inches) **
Ofuku Hagaki** (200 x 148 mm;
7.8 x 5.8 inches)
Index Card Letter (216 x 279 mm;
8.5 x 11 inches)
Printer specifications
169
Appendix A
(continued)
Media size
Tray 1
Tray 2
Duplexer
ADF
Photo media
Photo media (76.2 x 127 mm; 3
x 5 inches)
Photo media (102 x 152 mm; 4
x 6 inches)
Photo media (5 x 7 inches)
Photo media (8 x 10 inches)
Photo media (8.5 x 11 inches)
Photo L (89 x 127 mm; 3.5 x 5
inches)
Photo 2L (127 x 178 mm)
13 x 18 cm
Other media
NOTE: Defining custom-size
paper sizes is only available in the
HP printing software in Mac OS X.
Custom-size paper between 76.2
to 216 mm wide and 127 to 356
mm long (3 to 8.5 inches wide and
5 to 14 inches long)
Custom-size media (ADF)
between 127 to 216 mm wide and
127 to 355 mm long (5 to 8.5
inches wide and 5 to 14 inches
long)+
* These sizes can be used for edge-to-edge printing.
** The printer is compatible with plain and inkjet hagaki from Japan Post only. It is not compatible
with photo hagaki from Japan Post.
+
Only single-sided copy jobs are supported by the ADF.
Understand supported paper types and weights
Tray
Type
Weight
Capacity
Tray 1
Paper
60 to 105 g/m2
Up to 250 sheets of
plain paper
(16 to 28 lb bond)
Photo media
Envelopes
170
Technical information
(25 mm or 1 inch
stacked)
280 g/m2
Up to 100 sheets
(75 lb bond)
(17 mm or 0.67 inch
stacked)
75 to 90 g/m2
Up to 30 sheets
(continued)
Tray
Type
Cards
Weight
Capacity
(20 to 24 lb bond
envelope)
(17 mm or 0.67 inch
stacked)
Up to 200 g/m2
Up to 80 cards
(110 lb index)
Tray 2
Plain paper only
Up to 250 sheets of
plain paper
60 to 105 g/m2
(16 to 28 lb bond)
Duplexer
Plain and brochure
(25 mm or 1.0 inch
stacked)
Not applicable
60 to 105 g/m2
(16 to 28 lb bond)
Output tray
All supported media
Automatic
Document
Feeder
All supported media except
photo paper
Up to 150 sheets of
plain paper (text
printing)
60 to 90 g/m2
(16 to 24 lb bond)
long grain media only
Up to 35 sheets of plain
paper (5 mm or 0.19
inches stacked)
Set minimum margins
The document margins must match (or exceed) these margin settings in portrait orientation.
Media
(1) Left
margin
(2) Right
margin
(3) Top
margin
(4) Bottom
margin
U.S. Letter
4 mm (0.16
inch)
4 mm (0.16
inch)
4 mm (0.16
inch)
4 mm (0.16
inch)
Windows and
12mm (0.47
inch) Mac
and Linux
U.S. Legal
A4
U.S. Executive
U.S. Statement
8.5 x 13 inch
Printer specifications
171
Appendix A
(continued)
Media
(1) Left
margin
(2) Right
margin
(3) Top
margin
(4) Bottom
margin
4 mm (0.16
inch)
4 mm (0.16
inch)
16.5 mm
(0.65 inch)
16.5 mm
(0.65 inch)
B5
A5
Cards
Custom-size paper
Photo paper
Envelopes
Guidelines for printing on both sides of a page
•
Always use media that conforms to the printer specifications. For more information, see
Paper specifications.
•
Specify two-sided printing options in your application or in the printer driver.
•
Do not print on both sides of envelopes, photo paper, glossy media, or paper lighter than 16
lb bond (60 g/m2) or heavier than 28 lb bond (105 g/m2). Jams might occur with these media
types.
•
Several kinds of media require a specific orientation when you print on both sides of a page.
These include letterhead, preprinted paper, and paper with watermarks and prepunched
holes. When you print from a computer running Windows, the printer prints the first side of
the media first. Load the media with the print side facing down.
•
For auto-duplexing, when printing finishes on one side of the media, the printer holds the
media and pauses while the ink dries. Once the ink dries, the media is pulled back into the
printer and the second side is printed. When printing is complete, the media is dropped onto
the output tray. Do not grab it before printing is complete.
Print specifications
Black print resolution
1200 x 1200 optimzed dpi on plain paper from 600 x 600 dpi input
Color print resolution
Up to 1200 x 1200 optimized dpi from 600 x 600 input dpi
Copy specifications
•
•
Digital image processing
Up to 99 copies from original (varies by model)
•
Digital zoom: from 25 to 400% (varies by model)
•
Fit to page, copy preview
Fax specifications
172
•
Walk-up black-and-white and color fax capability.
•
Up to 110 speed dials (varies by model).
•
Up to 120-page memory (varies by model, based on ITU-T Test Image #1 at standard
resolution). More complicated pages or higher resolution takes longer and uses more
memory.
•
Manual fax send and receive.
•
Automatic busy redial up to five times (varies by model).
•
Automatic no-answer redial one time (varies by model).
•
Confirmation and activity reports.
Technical information
•
•
CCITT/ITU Group 3 fax with Error Correction Mode.
33.6 Kbps transmission.
•
4 seconds per page speed at 33.6 Kbps (based on ITU-T Test Image #1 at standard
resolution). More complicated pages or higher resolution takes longer and uses more
memory.
•
Ring detect with automatic fax/answering machine switching.
Photo (dpi)
Very Fine (dpi)
Fine (dpi)
Standard (dpi)
Black
196 x 203 (8-bit
grayscale)
300 x 300
196 x 203
196 x 98
Color
200 x 200
200 x 200
200 x 200
200 x 200
Fax to PC Specifications
•
Supported file type: Uncompressed TIFF
•
Supported fax types: black-and-white faxes
Scan specifications
•
•
Integrated OCR software automatically converts scanned text to editable text
Twain-compliant interface (Windows only)
•
Resolution: 4800 x 4800 ppi optical
•
•
Color: 24-bit color, 8-bit grayscale (256 levels of gray)
Maximum scan size from scanner glass: 216 x 356 mm (8.5 x 14 inches)
•
Maximum scan size from ADF: 216 x 356 mm (8.5 x 14 inches)
Web Services specifications
An Internet connection using either a wired (Ethernet) or wireless connection.
HP ePrint
•
Maximum size of email and attachments: 5 MB
•
Maximum number of attachments: 10
NOTE: The printer’s email address must be the only address listed in the “To” line of the
email message.
Supported file types:
◦
PDF
◦
HTML
◦
Standard text file formats
◦
Microsoft Word, PowerPoint
◦
Image files, such as PNG, JPEG, TIFF, GIF, BMP
NOTE: You might be able to use other types of files with HP ePrint. However, HP cannot
guarantee that they correct functionality with the printer because they have not been fully
tested.
Printer Apps
To use certain Printer Apps, you might need to set up an account with a partner website. For more
information, visit www.hpconnected.com.
Printer specifications
173
Appendix A
HP website specifications
•
•
A web browser (either Microsoft Internet Explorer 6.0 or higher, Mozilla Firefox 2.0 or
higher, Safari 3.2.3 or higher, or Google Chrome 3.0) with the Adobe Flash plug-in (version
10 or higher).
An Internet connection
Environmental specifications
Operating environment
Operating temperature: 5° to 40° C (41° to 104° F)
Operating humidity: 15 to 80% RH non-condensing
Recommended operating conditions: 15° to 32° C (59° to 90° F)
Recommended relative humidity: 25 to 75% RH non-condensing
Shipping environment
Maximum shipping temperature: -40° to 60° C (-40° to 140° F)
Maximum shipping humidity: 5 to 90% RH non-condensing
Electrical specifications
Power supply
Universal power adapter (internal)
Power requirements
Input voltage: 100 to 240 VAC, 50/60 Hz
Output voltage: +32V/+12V at 1095 mA/170 mA
Power consumption
34 watts printing (Fast Draft Mode); 36 watts copying (Fast Draft Mode)
Acoustic emission specifications
Print in Draft mode, noise levels per ISO 7779
HP Officejet Pro 276dw
•
Sound pressure (bystander position)
LpAm 60 (dBA) (mono Draft print)
•
Sound power
LwAd 6.7 (BA)
Memory device specifications
This section contains the following topics:
Memory card specifications
•
•
USB flash drives
Memory card specifications
Specifications
•
Maximum recommended number of files on a memory card: 2,000
•
Maximum recommended individual file size: 12 megapixel maximum, 10 MB maximum
(TIFF files, 50 MB maximum)
•
Maximum recommended memory card size: 64 GB (solid state only)
NOTE: Approaching any of the recommended maximums on a memory card might
cause the performance of the printer to be slower than expected.
174
Technical information
Supported memory card types
•
Secure Digital (SD), Mini SD, Micro SD, SDXC
•
High Capacity Secure Digital
USB flash drives
HP has fully tested the following USB flash drives with the printer:
•
Kingston: Data Traveler 100 USB 2.0 flash drive (4 GB, 8 GB, and 16 GB)
•
Lexar JumpDrive Traveller: 1 GB
•
•
Imation: 1 GB USB Swivel
SanDisk: Cruzer Titanium plus USB Flash Drive 4 GB PN
•
HP: 8 GB HI.SPEED USB flash drive v100w
NOTE: You might be able to use other USB flash drives with the printer. However, HP
cannot guarantee that they correct functionality with the printer because they have not been
fully tested.
Printer specifications
175
Appendix A
Regulatory information
The printer meets product requirements from regulatory agencies in your country/region.
This section contains the following topics:
176
•
•
FCC statement
Notice to users in Korea
•
VCCI (Class B) compliance statement for users in Japan
•
•
Notice to users in Japan about the power cord
Noise emission statement for Germany
•
European Union Regulatory Notice
•
•
GS Declaration (Germany)
Notice to users of the U.S. telephone network: FCC requirements
•
Notice to users of the Canadian telephone network
•
•
Notice to users of the German telephone network
Australia wired fax statement
•
Notice to users in the European Economic Area
•
•
Regulatory information for wireless products
Regulatory model number
Technical information
FCC statement
Notice to users in Korea
VCCI (Class B) compliance statement for users in Japan
Regulatory information
177
Appendix A
Notice to users in Japan about the power cord
Noise emission statement for Germany
European Union Regulatory Notice
Products bearing the CE marking comply with the following EU Directives:
•
Low Voltage Directive 2006/95/EC
•
•
EMC Directive 2004/108/EC
Ecodesign Directive 2009/125/EC, where applicable
CE compliance of this product is valid if powered with the correct CE-marked AC adapter provided
by HP.
If this product has wired and/or wireless telecommunications functionality, it also complies with the
essential requirements of the following EU Directive:
R&TTE Directive 1999/5/EC
Compliance with these directives implies conformity to applicable harmonized European
standards (European Norms) that are listed in the EU Declaration of Conformity issued by HP for
this product or product family and available (in English only) either within the product
documentation or at the following web site: www.hp.com/go/certificates (type the product number
in the search field).
The compliance is indicated by one of the following conformity markings placed on the product:
For non-telecommunications
products and for EU harmonized
telecommunications products, such
as Bluetooth® within power class
below 10mW.
For EU non-harmonized
telecommunications products (If
applicable, a 4-digit notified body
number is inserted between CE
and !).
Please refer to the regulatory label provided on the product.
178
Technical information
The telecommunications functionality of this product may be used in the following EU and EFTA
countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovak Republic, Slovenia,
Spain, Sweden, Switzerland, and United Kingdom.
The telephone connector (not available for all products) is intended for connection to analogue
telephone networks.
Products with wireless LAN devices
Some countries may have specific obligations or special requirements about the operation of
Wireless LAN networks such as indoor use only or restrictions of the channels available. Please
make sure that the country settings of the wireless network are correct.
France
For 2.4-GHz Wireless LAN operation of this product, certain restrictions apply: This product may
be used indoors for the entire 2400-MHz to 2483.5-MHz frequency band (channels 1 to 13). For
outdoor use, only the 2400-MHz to 2454-MHz frequency band (channels 1 to 7) may be used. For
the latest requirements, see www.arcep.fr.
The point of contact for regulatory matters is:
Hewlett-Packard GmbH, Dept./MS: HQ-TRE, Herrenberger Strasse 140, 71034 Boeblingen,
GERMANY
GS Declaration (Germany)
Regulatory information
179
Appendix A
Notice to users of the U.S. telephone network: FCC requirements
180
Technical information
Notice to users of the Canadian telephone network
Notice to users of the German telephone network
Australia wired fax statement
Regulatory information
181
Appendix A
Notice to users in the European Economic Area
Regulatory information for wireless products
This section contains the following regulatory information pertaining to wireless products:
•
Exposure to radio frequency radiation
•
Notice to users in Brazil
•
Notice to users in Canada
•
Notice to users in Taiwan
•
Notice to users in Mexico
•
Notice to users in Japan
Exposure to radio frequency radiation
182
Technical information
Notice to users in Brazil
Notice to users in Canada
Regulatory information
183
Appendix A
Notice to users in Taiwan
Notice to users in Mexico
Notice to users in Japan
Regulatory model number
For regulatory identification purposes, your product is assigned a Regulatory Model Number. The
Regulatory Model Number for your product is SNPRC-1202-01. This regulatory number should
not be confused with the marketing name (HP Officejet Pro 276dw Multifunction Printer) or
product number.
184
Technical information
Environmental product stewardship program
Hewlett-Packard is committed to providing quality products in an environmentally sustainable
manner:
•
Design for recycling has been incorporated into this product.
•
The number of materials has been kept to a minimum while ensuring proper functionality
and reliability.
•
Dissimilar materials have been designed to separate easily.
•
Fasteners and other connections are easy to locate, access, and remove using common
tools.
High priority parts have been designed to access quickly for efficient disassembly and
repair.
•
For more information, visit www.hp.com/ecosolutions.
This section contains the following topics:
•
Paper use
•
Plastics
•
Material safety data sheets
•
Recycling program
•
HP inkjet supplies recycling program
•
Disposal of waste equipment by users in private households in the European Union
•
Power consumption
•
Chemical Substances
•
Battery information
•
RoHS notices (China only)
•
Restriction of hazardous substance (Ukraine)
Paper use
This product is suited for the use of recycled paper according to DIN 19309 and EN 12281:2002.
Plastics
Plastic parts over 25 grams are marked according to international standards that enhance the
ability to identify plastics for recycling purposes at the end of product life.
Material safety data sheets
Material safety data sheets (MSDS) can be obtained from the HP Web site at:
www.hp.com/go/msds
Recycling program
HP offers an increasing number of product return and recycling programs in many countries/
regions, and partners with some of the largest electronic recycling centers throughout the world.
HP conserves resources by reselling some of its most popular products. For more information
regarding recycling of HP products, please visit:
www.hp.com/hpinfo/globalcitizenship/environment/recycle/
HP inkjet supplies recycling program
HP is committed to protecting the environment. The HP Inkjet Supplies Recycling Program is
available in many countries/regions, and lets you recycle used print cartridges and ink cartridges
free of charge. For more information, go to the following Web site:
www.hp.com/hpinfo/globalcitizenship/environment/recycle/
Environmental product stewardship program
185
Appendix A
Disposal of waste equipment by users in private households in the European Union
186
Technical information
Power consumption
Hewlett-Packard printing and imaging equipment marked with the ENERGY STAR® logo is
qualified to the U.S. Environmental Protection Agency's ENERGY STAR specifications for
imaging equipment. The following mark appears on ENERGY STAR qualified imaging products:
Additional ENERGY STAR qualified imaging product model information is listed at:
www.hp.com/go/energystar
Chemical Substances
HP is committed to providing our customers with information about the chemical substances in our
products as needed to comply with legal requirements such as REACH (Regulation EC No
1907/2006 of the European Parliament and the Council). A chemical information report for this
product can be found at: www.hp.com/go/reach.
Battery information
This section contains the following topics:
•
•
•
Battery disposal in the Netherlands
Battery disposal in Taiwan
California Perchlorate Material Notice
Battery disposal in the Netherlands
Battery disposal in Taiwan
California Perchlorate Material Notice
Environmental product stewardship program
187
Appendix A
RoHS notices (China only)
Toxic and hazardous substance table
Restriction of hazardous substance (Ukraine)
188
Technical information
Third-party licenses
LICENSE.aes-pubdom--crypto
--------------------/* rijndael-alg-fst.c
*
* @version 3.0 (December 2000)
*
* Optimised ANSI C code for the Rijndael cipher (now AES)
*
* @author Vincent Rijmen <[email protected]>
* @author Antoon Bosselaers <[email protected]>
* @author Paulo Barreto <[email protected]>
*
* This code is hereby placed in the public domain.
*
* THIS SOFTWARE IS PROVIDED BY THE AUTHORS ''AS IS'' AND ANY EXPRESS
* OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
* WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
* ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHORS OR CONTRIBUTORS BE
* LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
* CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
* SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR
* BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
* WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
* OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
* EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
*/
LICENSE.expat-mit--expat
--------------------Copyright (c) 1998, 1999, 2000 Thai Open Source Software Center Ltd
Permission is hereby granted, free of charge, to any person obtaining
a copy of this software and associated documentation files (the
"Software"), to deal in the Software without restriction, including
without limitation the rights to use, copy, modify, merge, publish,
distribute, sublicense, and/or sell copies of the Software, and to
permit persons to whom the Software is furnished to do so, subject to
the following conditions:
The above copyright notice and this permission notice shall be included
in all copies or substantial portions of the Software.
Third-party licenses
189
Appendix A
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.
IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY
CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE
SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
LICENSE.hmac-sha2-bsd--nos_crypto
--------------------/* HMAC-SHA-224/256/384/512 implementation
* Last update: 06/15/2005
* Issue date: 06/15/2005
*
* Copyright (C) 2005 Olivier Gay ([email protected])
* All rights reserved.
*
* Redistribution and use in source and binary forms, with or without
* modification, are permitted provided that the following conditions
* are met:
* 1. Redistributions of source code must retain the above copyright
* notice, this list of conditions and the following disclaimer.
* 2. Redistributions in binary form must reproduce the above copyright
* notice, this list of conditions and the following disclaimer in the
* documentation and/or other materials provided with the distribution.
* 3. Neither the name of the project nor the names of its contributors
* may be used to endorse or promote products derived from this software
* without specific prior written permission.
*
* THIS SOFTWARE IS PROVIDED BY THE PROJECT AND CONTRIBUTORS ``AS IS'' AND
* ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
* IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE
* ARE DISCLAIMED. IN NO EVENT SHALL THE PROJECT OR CONTRIBUTORS BE LIABLE
* FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
* DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
* OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
* HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT
* LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
* OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
* SUCH DAMAGE.
*/
LICENSE.md4-pubdom--jm_share_folder
--------------------LibTomCrypt is public domain. As should all quality software be.
190
Technical information
All of the software was either written by or donated to Tom St Denis for the purposes
of this project. The only exception is the SAFER.C source which has no known
license status (assumed copyrighted) which is why SAFER,C is shipped as disabled.
Tom St Denis
LICENSE.md5-pubdom--jm_share_folder
--------------------LibTomCrypt is public domain. As should all quality software be.
All of the software was either written by or donated to Tom St Denis for the purposes
of this project. The only exception is the SAFER.C source which has no known
license status (assumed copyrighted) which is why SAFER,C is shipped as disabled.
Tom St Denis
LICENSE.open_ssl--open_ssl
--------------------Copyright (C) 1995-1998 Eric Young ([email protected])
All rights reserved.
This package is an SSL implementation written
by Eric Young ([email protected]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as
the following conditions are aheared to. The following conditions
apply to all code found in this distribution, be it the RC4, RSA,
lhash, DES, etc., code; not just the SSL code. The SSL documentation
included with this distribution is covered by the same copyright terms
except that the holder is Tim Hudson ([email protected]).
Copyright remains Eric Young's, and as such any Copyright notices in
the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution
as the author of the parts of the library used.
This can be in the form of a textual message at program startup or
in documentation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions
are met:
1. Redistributions of source code must retain the copyright
notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
Third-party licenses
191
Appendix A
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software
must display the following acknowledgement:
"This product includes cryptographic software written by
Eric Young ([email protected])"
The word 'cryptographic' can be left out if the rouines from the library
being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledgement:
"This product includes software written by Tim Hudson ([email protected])"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND
ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE
ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
SUCH DAMAGE.
The licence and distribution terms for any publically available version or
derivative of this code cannot be changed. i.e. this code cannot simply be
copied and put under another distribution licence
[including the GNU Public Licence.]
====================================================================
Copyright (c) 1998-2001 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions
are met:
1. Redistributions of source code must retain the above copyright
notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in
the documentation and/or other materials provided with the
distribution.
3. All advertising materials mentioning features or use of this
software must display the following acknowledgment:
192
Technical information
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to
endorse or promote products derived from this software without
prior written permission. For written permission, please contact
[email protected].
5. Products derived from this software may not be called "OpenSSL"
nor may "OpenSSL" appear in their names without prior written
permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following
acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED
OF THE POSSIBILITY OF SUCH DAMAGE.
====================================================================
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim
Hudson ([email protected]).
====================================================================
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions
are met:
1. Redistributions of source code must retain the above copyright
notice, this list of conditions and the following disclaimer.
Third-party licenses
193
Appendix A
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in
the documentation and/or other materials provided with the
distribution.
3. All advertising materials mentioning features or use of this
software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to
endorse or promote products derived from this software without
prior written permission. For written permission, please contact
[email protected].
5. Products derived from this software may not be called "OpenSSL"
nor may "OpenSSL" appear in their names without prior written
permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following
acknowledgment:
"This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND ANY
EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE)
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED
OF THE POSSIBILITY OF SUCH DAMAGE.
====================================================================
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim
Hudson ([email protected]).
====================================================================
Copyright 2002 Sun Microsystems, Inc. ALL RIGHTS RESERVED.
ECC cipher suite support in OpenSSL originally developed by
194
Technical information
SUN MICROSYSTEMS, INC., and contributed to the OpenSSL project.
LICENSE.sha2-bsd--nos_crypto
--------------------/* FIPS 180-2 SHA-224/256/384/512 implementation
* Last update: 02/02/2007
* Issue date: 04/30/2005
*
* Copyright (C) 2005, 2007 Olivier Gay <[email protected]>
* All rights reserved.
*
* Redistribution and use in source and binary forms, with or without
* modification, are permitted provided that the following conditions
* are met:
* 1. Redistributions of source code must retain the above copyright
* notice, this list of conditions and the following disclaimer.
* 2. Redistributions in binary form must reproduce the above copyright
* notice, this list of conditions and the following disclaimer in the
* documentation and/or other materials provided with the distribution.
* 3. Neither the name of the project nor the names of its contributors
* may be used to endorse or promote products derived from this software
* without specific prior written permission.
*
* THIS SOFTWARE IS PROVIDED BY THE PROJECT AND CONTRIBUTORS ``AS IS'' AND
* ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
* IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE
* ARE DISCLAIMED. IN NO EVENT SHALL THE PROJECT OR CONTRIBUTORS BE LIABLE
* FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL
* DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS
* OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
* HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,
STRICT
* LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY
* OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF
* SUCH DAMAGE.
*/
LICENSE.unicode--jm_share_folder
--------------------/*
* Copyright 2001-2004 Unicode, Inc.
*
* Disclaimer
Third-party licenses
195
Appendix A
*
* This source code is provided as is by Unicode, Inc. No claims are
* made as to fitness for any particular purpose. No warranties of any
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LICENSE.zlib--zlib
--------------------zlib.h -- interface of the 'zlib' general purpose compression library
version 1.2.3, July 18th, 2005
Copyright (C) 1995-2005 Jean-loup Gailly and Mark Adler
This software is provided 'as-is', without any express or implied
warranty. In no event will the authors be held liable for any damages
arising from the use of this software.
Permission is granted to anyone to use this software for any purpose,
including commercial applications, and to alter it and redistribute it
freely, subject to the following restrictions:
1. The origin of this software must not be misrepresented; you must not
claim that you wrote the original software. If you use this software
in a product, an acknowledgment in the product documentation would be
appreciated but is not required.
2. Altered source versions must be plainly marked as such, and must not be
misrepresented as being the original software.
3. This notice may not be removed or altered from any source distribution.
Jean-loup Gailly Mark Adler
[email protected] [email protected]
The data format used by the zlib library is described by RFCs (Request for
196
Technical information
Comments) 1950 to 1952 in the files http://www.ietf.org/rfc/rfc1950.txt
(zlib format), rfc1951.txt (deflate format) and rfc1952.txt (gzip format).
Third-party licenses
197
B
HP supplies and accessories
This section provides information on HP supplies and accessories for the printer. The information
is subject to changes, visit the HP website (www.hpshopping.com) for the latest updates. You
may also make purchases through the website.
NOTE: Not all cartridges are available in all countries/regions.
This section contains the following topics:
•
Order printing supplies online
•
Supplies
Order printing supplies online
To order supplies online or create a printable shopping list, open the HP software that came with
your printer and click Shop. Select Shop for Supplies Online. The HP software uploads, with
your permission, printer information, including model number, serial number, and estimated ink
levels. The HP supplies that work in your printer are pre-selected. You can change quantities, add
or remove items, and then print the list or purchase online at the HP Store or other online retailers
(options differ by country/region). Cartridge information and links to online shopping also appear
on ink alert messages.
You can also order online by visiting www.hp.com/buy/supplies. If prompted, select your country/
region, follow the prompts to select your printer, and then the supplies you need.
NOTE: Ordering cartridges online is not supported in all countries/regions. However, many
countries have information on ordering by telephone, locating a local store and printing
a shopping list. In addition, you can select the 'How to Buy' option at the top of the
www.hp.com/buy/supplies page to obtain information about purchasing HP products in your
country.
Supplies
•
Ink cartridges and printheads
•
HP paper
Ink cartridges and printheads
Ordering cartridges online is not supported in all countries/regions. However, many countries have
information on ordering by telephone, locating a local store and printing a shopping list. In
addition, you can select the 'How to Buy' option at the top of the www.hp.com/buy/supplies page
to obtain information about purchasing HP products in your country.
Use only the replacement cartridges that have the same cartridge number as the ink cartridge you
are replacing. You can find the cartridge number in the following places:
•
In the embedded web server, by clicking the Tools tab, and then, under Product
Information clicking Ink Gauge. For more information, see Embedded web server.
•
On the printer status report (see Understand the Printer Status Report).
•
On the label of the ink cartridge you are replacing.
On a sticker inside the printer.
CAUTION: The Setup ink cartridge that comes with the printer is not available for
separate purchase. Check for the correct cartridge number through the EWS, on the
printer status report, or on the sticker inside the printer.
198
HP supplies and accessories
NOTE: Ink level warnings and indicators provide estimates for planning purposes only.
When you receive a low-ink warning message, consider having a replacement cartridge
available to avoid possible printing delays. You do not need to replace cartridges until
prompted to do so.
HP paper
To order paper such as HP Premium Paper, go to www.hp.com.
HP recommends plain papers with the ColorLok logo for printing
and copying of everyday documents. All papers with the
ColorLok logo are independently tested to meet high standards
of reliability and print quality, and produce documents with crisp,
vivid color, bolder blacks, and that dry faster than ordinary plain
papers. Look for papers with the ColorLok logo in a variety of
weights and sizes from major paper manufacturers.
Supplies
199
C
Additional fax setup
After completing all the steps in the getting started guide, use the instructions in this section to
complete your fax setup. Keep your getting started guide for later use.
In this section, you learn how to set up the printer so that faxing works successfully with
equipment and services you might already have on the same phone line.
TIP: You can also use the Fax Setup Wizard (Windows) or HP Setup Assistant (Mac OS X)
to help you quickly set up some important fax settings such as the answer mode and fax
header information. You can access these tools through the HP software you installed with
the printer. After you run these tools, follow the procedures in this section to complete your fax
setup.
This section contains the following topics:
•
•
Set up faxing (parallel phone systems)
Serial-type fax setup
•
Test fax setup
Set up faxing (parallel phone systems)
Before you begin setting up the printer for faxing, determine which kind of phone system your
country/region uses. The instructions for fax setup differ depending on whether you have a serialor parallel-type phone system.
•
If you do not see your country/region listed in the table, you probably have a serial-type
phone system. In a serial-type phone system, the connector type on your shared telephone
equipment (modems, phones, and answering machines) does not allow a physical
connection to the "2-EXT" port on the printer. Instead, all equipment must be connected at
the telephone wall jack.
NOTE: In some countries/regions that use serial-type phone systems, the phone cord
that came with the printer might have an additional wall plug attached to it. This enables
you to connect other telecom devices to the wall jack where you plug in the printer.
You might need to connect the supplied phone cord to the adapter provided for your
country/region.
•
If your country/region is listed in the table, you probably have a parallel-type telephone
system. In a parallel-type phone system, you are able to connect shared telephone
equipment to the phone line by using the "2-EXT" port on the back of the printer.
NOTE: If you have a parallel-type phone system, HP recommends you use the 2-wire
phone cord supplied with the printer to connect it to the telephone wall jack.
Table C-1 Countries/regions with a parallel-type phone system
200
Argentina
Australia
Brazil
Canada
Chile
China
Colombia
Greece
India
Indonesia
Ireland
Japan
Korea
Latin America
Malaysia
Additional fax setup
Countries/regions with a parallel-type phone system (continued)
Mexico
Philippines
Poland
Portugal
Russia
Saudi Arabia
Singapore
Spain
Taiwan
Thailand
USA
Venezuela
Vietnam
If you are unsure which kind of telephone system you have (serial or parallel), check with your
telephone company.
This section contains the following topics:
•
•
•
•
•
•
•
•
•
•
•
•
Select the correct fax setup for your home or office
Case A: Separate fax line (no voice calls received)
Case B: Set up the printer with DSL
Case C: Set up the printer with a PBX phone system or an ISDN line
Case D: Fax with a distinctive ring service on the same line
Case E: Shared voice/fax line
Case F: Shared voice/fax line with voice mail
Case G: Fax line shared with computer modem (no voice calls received)
Case H: Shared voice/fax line with computer modem
Case I: Shared voice/fax line with answering machine
Case J: Shared voice/fax line with computer modem and answering machine
Case K: Shared voice/fax line with computer dial-up modem and voice mail
Select the correct fax setup for your home or office
To fax successfully, you need to know what types of equipment and services (if any) share the
same phone line with the printer. This is important because you might need to connect some of
your existing office equipment directly to the printer, and you might also need to change some fax
settings before you can fax successfully.
1.
2.
Determine if your telephone system is serial or parallel. See Set up faxing (parallel phone
systems).
a.
Serial-type telephone system—See Serial-type fax setup.
b.
Parallel-type telephone system—Go to step 2.
Select the combination of equipment and services sharing your fax line.
•
DSL: A Digital subscriber line (DSL) service through your telephone company. (DSL
might be called ADSL in your country/region.)
•
PBX: A private branch exchange (PBX) phone system or an integrated services
digital network (ISDN) system.
•
Distinctive ring service: A distinctive ring service through your telephone company
provides multiple telephone numbers with different ring patterns.
•
Voice calls: Voice calls are received at the same phone number you use for fax calls
on the printer.
Computer dial-up modem: A computer dial-up modem is on the same phone line as
the printer. If you answer Yes to any of the following questions, you are using
a computer dial-up modem:
•
◦
◦
◦
Do you send and receive faxes directly to and from your computer software
applications through a dial-up connection?
Do you send and receive email messages on your computer through a dial-up
connection?
Do you access the Internet from your computer through a dial-up connection?
Set up faxing (parallel phone systems)
201
Appendix C
3.
•
Answering machine: An answering machine that answers voice calls at the same
phone number you use for fax calls on the printer.
•
Voice mail service: A voice mail subscription through your telephone company at the
same number you use for fax calls on the printer.
From the following table, select the combination of equipment and services applicable to
your home or office setting. Then look up the recommended fax setup. Step-by-step
instructions are included for each case in the sections that follow.
NOTE: If your home or office setup is not described in this section, set up the printer as you
would a regular analog phone. Make sure you use the phone cord supplied in the box to
connect one end to your telephone wall jack and the other end to the port labeled 1-LINE on
the back of the printer. If you use another phone cord, you might experience problems
sending and receiving faxes.
You might need to connect the supplied phone cord to the adapter provided for your country/
region.
Other equipment or services sharing your fax line
DSL
PBX
Distinct
ive ring
service
Voice
calls
Computer
dial-up
modem
Answering
machine
Voice
mail
service
Recommended fax
setup
Case A: Separate
fax line (no voice
calls received)
Case B: Set up the
printer with DSL
Case C: Set up the
printer with a PBX
phone system or an
ISDN line
Case D: Fax with
a distinctive ring
service on the same
line
Case E: Shared
voice/fax line
Case F: Shared
voice/fax line with
voice mail
Case G: Fax line
shared with
computer modem
(no voice calls
received)
Case H: Shared
voice/fax line with
computer modem
Case I: Shared
voice/fax line with
answering machine
202
Additional fax setup
(continued)
Other equipment or services sharing your fax line
DSL
PBX
Distinct
ive ring
service
Voice
calls
Computer
dial-up
modem
Answering
machine
Voice
mail
service
Recommended fax
setup
Case J: Shared
voice/fax line with
computer modem
and answering
machine
Case K: Shared
voice/fax line with
computer dial-up
modem and voice
mail
Case A: Separate fax line (no voice calls received)
If you have a separate phone line on which you receive no voice calls, and you have no other
equipment connected on this phone line, set up the printer as described in this section.
Back view of the printer
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
Set up faxing (parallel phone systems)
203
Appendix C
To set up the printer with a separate fax line
1.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
2.
Turn on the Auto Answer setting.
3.
4.
(Optional) Change the Rings to Answer setting to the lowest setting (two rings).
Run a fax test.
When the phone rings, the printer answers automatically after the number of rings you set in the
Rings to Answer setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
Case B: Set up the printer with DSL
If you have a DSL service through your telephone company, and do not connect any equipment to
the printer, use the instructions in this section to connect a DSL filter between the telephone wall
jack and the printer. The DSL filter removes the digital signal that can interfere with the printer, so
the printer can communicate correctly with the phone line. (DSL might be called ADSL in your
country/region.)
NOTE: If you have a DSL line and you do not connect the DSL filter, you cannot send and
receive faxes with the printer.
Back view of the printer
1
Telephone wall jack
2
DSL (or ADSL) filter and cord supplied by your DSL provider
3
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
204
Additional fax setup
To set up the printer with DSL
1.
Obtain a DSL filter from your DSL provider.
2.
Using the phone cord supplied in the box with the printer, connect one end to the open port
on the DSL filter, and then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL filter to the printer, you
might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
As only one phone cord is supplied, you might need to obtain additional phone cords for
this setup.
3.
Connect an additional phone cord from the DSL filter to the telephone wall jack.
4.
Run a fax test.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case C: Set up the printer with a PBX phone system or an ISDN line
If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure
you do the following:
•
If you are using either a PBX or an ISDN converter/terminal adaptor, connect the printer to
the port that is designated for fax and phone use. Also, make sure that the terminal adapter
is set to the correct switch type for your country/region, if possible.
NOTE: Some ISDN systems allow you to configure the ports for specific phone
equipment. For example, you might have assigned one port for telephone and Group 3
fax and another port for multiple purposes. If you have problems when connected to the
fax/phone port of your ISDN converter, try using the port designated for multiple
purposes; it might be labeled "multi-combi" or something similar.
•
If you are using a PBX phone system, set the call waiting tone to "off."
NOTE: Many digital PBX systems include a call-waiting tone that is set to "on" by
default. The call waiting tone interferes with any fax transmission, and you cannot send
or receive faxes with the printer. Refer to the documentation that came with your PBX
phone system for instructions on how to turn off the call-waiting tone.
•
If you are using a PBX phone system, dial the number for an outside line before dialing the
fax number.
•
Make sure you use the supplied cord to connect from the telephone wall jack to the printer.
If you do not, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office. If the supplied phone
cord is too short, you can purchase a coupler from your local electronics store and extend it.
You might need to connect the supplied phone cord to the adapter provided for your
country/region.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Set up faxing (parallel phone systems)
205
Appendix C
Case D: Fax with a distinctive ring service on the same line
If you subscribe to a distinctive ring service (through your telephone company) that allows you to
have multiple phone numbers on one phone line, each with a different ring pattern, set up the
printer as described in this section.
Back view of the printer
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
To set up the printer with a distinctive ring service
1.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
2.
Turn on the Auto Answer setting.
3.
Change the Distinctive Ring setting to match the pattern that the telephone company
assigned to your fax number.
NOTE: By default, the printer is set to answer all ring patterns. If you do not set the
Distinctive Ring to match the ring pattern assigned to your fax number, the printer
might answer both voice calls and fax calls or it might not answer at all.
TIP: You can also use the Ring Pattern Detection feature in the printer’s control panel
to set distinctive ring. With this feature, the printer recognizes and records the ring
pattern of an incoming call and, based on this call, automatically determines the
distinctive ring pattern assigned by your telephone company to fax calls. For more
information, see Change the answer ring pattern for distinctive ring.
206
Additional fax setup
4.
5.
(Optional) Change the Rings to Answer setting to the lowest setting (two rings).
Run a fax test.
The printer automatically answers incoming calls that have the ring pattern you selected
(Distinctive Ring setting) after the number of rings you selected (Rings to Answer setting). The
printer begins emitting fax reception tones to the sending fax machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case E: Shared voice/fax line
If you receive both voice calls and fax calls at the same phone number, and you have no other
office equipment (or voice mail) on this phone line, set up the printer as described in this section.
Back view of the printer
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3
Telephone (optional)
To set up the printer with a shared voice/fax line
1.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
2.
Do one of the following:
•
•
If you have a parallel-type phone system, remove the white plug from the port labeled
2-EXT on the back of the printer, and then connect a phone to this port.
If you have a serial-type phone system, you might plug your phone directly on top of
the printer cable which has a wall plug attached to it.
Set up faxing (parallel phone systems)
207
Appendix C
3.
4.
Now you need to decide how you want the printer to answer calls, automatically or
manually:
•
If you set up the printer to answer calls automatically, it answers all incoming calls
and receives faxes. The printer cannot distinguish between fax and voice calls in this
case; if you suspect the call is a voice call, you need to answer it before the printer
answers the call. To set up the printer to answer calls automatically, turn on the Auto
Answer setting.
•
If you set up the printer to answer faxes manually, you must be available to respond
in person to incoming fax calls or the printer cannot receive faxes. To set up the
printer to answer calls manually, turn off the Auto Answer setting.
Run a fax test.
If you pick up the phone before the printer answers the call and hear fax tones from a sending fax
machine, you need to answer the fax call manually.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case F: Shared voice/fax line with voice mail
If you receive both voice calls and fax calls at the same phone number, and you also subscribe to
a voice mail service through your telephone company, set up the printer as described in this
section.
NOTE: You cannot receive faxes automatically if you have a voice mail service at the same
phone number you use for fax calls. You must receive faxes manually; this means you must
be available to respond in person to incoming fax calls. If you want to receive faxes
automatically instead, contact your telephone company to subscribe to a distinctive ring
service, or to obtain a separate phone line for faxing.
Back view of the printer
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
208
Additional fax setup
To set up the printer with voice mail
1.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
You might need to connect the supplied phone cord to the adapter provided for your
country/region.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
2.
Turn off the Auto Answer setting.
3.
Run a fax test.
You must be available to respond in person to incoming fax calls, or the printer cannot receive
faxes. You must initiate the manual fax before voicemail picks up the line.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case G: Fax line shared with computer modem (no voice calls received)
If you have a fax line on which you receive no voice calls, and you also have a computer modem
connected on this line, set up the printer as described in this section.
NOTE: If you have a computer dial-up modem, your computer dial-up modem shares the
phone line with the printer. You cannot use both your modem and the printer simultaneously.
For example, you cannot use the printer for faxing while you are using your computer dial-up
modem to send an email or access the Internet.
•
Set up the printer with a computer dial-up modem
•
Set up the printer with a computer DSL/ADSL modem
Set up the printer with a computer dial-up modem
If you are using the same phone line for sending faxes and for a computer dial-up modem, follow
these directions for setting up the printer.
Back view of the printer
Set up faxing (parallel phone systems)
209
Appendix C
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3
Computer with modem
To set up the printer with a computer dial-up modem
1.
Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.
3.
Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug
it into the port labeled 2-EXT on the back of the printer.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
4.
If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem
software, the printer cannot receive faxes.
5.
Turn on the Auto Answer setting.
6.
7.
(Optional) Change the Rings to Answer setting to the lowest setting (two rings).
Run a fax test.
When the phone rings, the printer automatically answers after the number of rings you set in the
Rings to Answer setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
210
Additional fax setup
Set up the printer with a computer DSL/ADSL modem
If you have a DSL line and use that phone line to send faxes, follow these instructions to set up
your fax.
1
Telephone wall jack
2
Parallel splitter
3
DSL/ADSL filter
Connect one end of the phone jack that was supplied with the printer to
connect to the 1-LINE port on the back of the printer. Connect the other
end of the cord to the DSL/ADSL filter.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
4
Computer
5
Computer DSL/ADSL modem
NOTE: You need to purchase a parallel splitter. A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2–line phone splitter, a serial splitter, or
a parallel splitter which has two RJ-11 ports on the front and a plug on the back.
Set up faxing (parallel phone systems)
211
Appendix C
To set up the printer with a computer DSL/ADSL modem
1.
Obtain a DSL filter from your DSL provider.
2.
Using the phone cord provided in the box with the printer, connect one end to the DSL filter,
and then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL filter to the back of the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
3.
Connect the DSL filter to the parallel splitter.
4.
Connect the DSL modem to the parallel splitter.
5.
Connect the parallel splitter to the wall jack.
6.
Run a fax test.
When the phone rings, the printer automatically answers after the number of rings you set in the
Rings to Answer setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case H: Shared voice/fax line with computer modem
There are two different ways to set up the printer with your computer based on the number of
phone ports on your computer. Before you begin, check your computer to see if it has one or two
phone ports.
NOTE: If your computer has only one phone port, you need to purchase a parallel splitter
(also called a coupler), as shown in the illustration. (A parallel splitter has one RJ-11 port on
the front and two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
•
Shared voice/fax with computer dial-up modem
•
Shared voice/fax with computer DSL/ADSL modem
Shared voice/fax with computer dial-up modem
If you use your phone line for both fax and telephone calls, use these instructions to set up your
fax.
There are two different ways to set up the printer with your computer based on the number of
phone ports on your computer. Before you begin, check your computer to see if it has one or two
phone ports.
NOTE: If your computer has only one phone port, you need to purchase a parallel splitter
(also called a coupler), as shown in the illustration. (A parallel splitter has one RJ-11 port on
the front and two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Example of a parallel splitter
212
Additional fax setup
To set up the printer on the same phone line as a computer with two phone ports
Back view of the printer
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to the
1-LINE port.
3
Parallel splitter
4
Computer with modem
5
Telephone
1.
Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.
Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug
it into the port labeled 2-EXT on the back of the printer.
3.
Connect a phone to the "OUT" port on the back of your computer dial-up modem.
4.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
5.
If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem
software, the printer cannot receive faxes.
Set up faxing (parallel phone systems)
213
Appendix C
6.
7.
Now you need to decide how you want the printer to answer calls, automatically or
manually:
•
If you set up the printer to answer calls automatically, it answers all incoming calls
and receives faxes. The printer cannot distinguish between fax and voice calls in this
case; if you suspect the call is a voice call, you need to answer it before the printer
answers the call. To set up the printer to answer calls automatically, turn on the Auto
Answer setting.
•
If you set up the printer to answer faxes manually, you must be available to respond
in person to incoming fax calls or the printer cannot receive faxes. To set up the
printer to answer calls manually, turn off the Auto Answersetting.
Run a fax test.
If you pick up the phone before the printer answers the call and hear fax tones from a sending fax
machine, you need to answer the fax call manually.
If you use your phone line for voice, fax, and your computer dial-up modem, follow these
directions to set up your fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Shared voice/fax with computer DSL/ADSL modem
Use these instructions if your computer has a DSL/ADSL modem
1
Telephone wall jack
2
Parallel splitter
3
DSL/ADSL filter
4
Use the phone cord provided to connect to the 1-LINE port on the back
of the printer.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
5
214
Additional fax setup
DSL/ADSL modem
(continued)
6
Computer
7
Telephone
NOTE: You need to purchase a parallel splitter. A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2–line phone splitter, a serial splitter, or
a parallel splitter which has two RJ-11 ports on the front and a plug on the back.
To set up the printer with a computer DSL/ADSL modem
1.
Obtain a DSL filter from your DSL provider.
NOTE: Phones in other parts of the home/office sharing the same phone number with
DSL service need to be connected to additional DSL filters to avoid noise when making
voice calls.
2.
Using the phone cord supplied in the box with the printers, connect one end to the DSL
filter, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL filter to the printer, you
might not be able to fax successfully. This special phone cord is different from phone
cords you might already have in your home or office.
3.
If you have a parallel-type phone system, remove the white plug from the port labeled 2EXT on the back of the printer, and then connect a phone to this port.
4.
Connect the DSL filter to the parallel splitter.
5.
Connect the DSL modem to the parallel splitter.
6.
Connect the parallel splitter to the wall jack.
7.
Run a fax test.
When the phone rings, the printer automatically answers after the number of rings you set in the
Rings to Answer setting. The printer begins emitting fax reception tones to the sending fax
machine and receives the fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Set up faxing (parallel phone systems)
215
Appendix C
Case I: Shared voice/fax line with answering machine
If you receive both voice calls and fax calls at the same phone number, and you also have an
answering machine that answers voice calls at this phone number, set up the printer as described
in this section.
Back view of the printer
1
Telephone wall jack
2
Use the phone cord provided to connect to the 1-LINE port on the back of
the printer
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3
Answering machine
4
Telephone (optional)
To set up the printer with a shared voice/fax line with answering machine
1.
Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.
Unplug your answering machine from the telephone wall jack, and connect it to the port
labeled 2-EXT on the back of the printer.
NOTE: If you do not connect your answering machine directly to the printer, fax tones
from a sending fax machine might be recorded on your answering machine, and you
might not receive faxes with the printer.
3.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
216
Additional fax setup
4.
(Optional) If your answering machine does not have a built-in phone, for convenience you
might want to connect a phone to the back of your answering machine at the "OUT" port.
NOTE: If your answering machine does not let you connect an external phone, you
can purchase and use a parallel splitter (also known as a coupler) to connect both the
answering machine and telephone to the printer. You can use standard phone cords for
these connections.
5.
Turn on the Auto Answer setting.
6.
Set your answering machine to answer after a low number of rings.
7.
Change the Rings to Answer setting on the printer to the maximum number of rings
supported by your printer. (The maximum number of rings varies by country/region.)
8.
Run a fax test.
When the phone rings, your answering machine answers after the number of rings you have set,
and then plays your recorded greeting. The printer monitors the call during this time, "listening" for
fax tones. If incoming fax tones are detected, the printer emits fax reception tones and receives
the fax; if there are no fax tones, the printer stops monitoring the line and your answering machine
can record a voice message.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case J: Shared voice/fax line with computer modem and answering machine
If you receive both voice calls and fax calls at the same phone number, and you also have
a computer modem and answering machine connected on this phone line, set up the printer as
described in this section.
NOTE: Since your computer dial-up modem shares the phone line with the printer, you
cannot use both your modem and the printer simultaneously. For example, you cannot use
the printer for faxing while you are using your computer dial-up modem to send an email or
access the Internet.
•
Shared voice/fax line with computer dial-up modem and answering machine
•
Shared voice/fax line with computer DSL/ADSL modem and answering machine
Shared voice/fax line with computer dial-up modem and answering machine
There are two different ways to set up the printer with your computer based on the number of
phone ports on your computer. Before you begin, check your computer to see if it has one or two
phone ports.
NOTE: If your computer has only one phone port, you need to purchase a parallel splitter
(also called a coupler), as shown in the illustration. (A parallel splitter has one RJ-11 port on
the front and two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Example of a parallel splitter
Set up faxing (parallel phone systems)
217
Appendix C
To set up the printer on the same phone line as a computer with two phone ports
Back view of the printer
1
Telephone wall jack
2
"IN" phone port on your computer
3
"OUT" phone port on your computer
4
Telephone (optional)
5
Answering machine
6
Computer with modem
7
Use the phone cord supplied in the box with the printer to connect to the
1-LINE port.
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
1.
Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.
Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug
it into the port labeled 2-EXT on the back of the printer.
3.
Unplug your answering machine from the telephone wall jack, and connect it to the port
labeled "OUT" on the back of the computer (the computer dial-up modem).
4.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
218
Additional fax setup
5.
(Optional) If your answering machine does not have a built-in phone, for convenience you
might want to connect a phone to the back of your answering machine at the "OUT" port.
NOTE: If your answering machine does not let you connect an external phone, you
can purchase and use a parallel splitter (also known as a coupler) to connect both the
answering machine and telephone to the printer. You can use standard phone cords for
these connections.
6.
If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem
software, the printer cannot receive faxes.
7.
Turn on the Auto Answer setting.
8.
9.
Set your answering machine to answer after a low number of rings.
Change the Rings to Answer setting on the printer to the maximum number of rings
supported by the product. (The maximum number of rings varies by country/region.)
10.
Run a fax test.
When the phone rings, your answering machine answers after the number of rings you have set,
and then plays your recorded greeting. The printer monitors the call during this time, "listening" for
fax tones. If incoming fax tones are detected, the printer emits fax reception tones and receives
the fax; if there are no fax tones, the printer stops monitoring the line and your answering machine
can record a voice message.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Shared voice/fax line with computer DSL/ADSL modem and answering machine
1
Telephone wall jack
2
Parallel splitter
3
DSL/ADSL filter
Set up faxing (parallel phone systems)
219
Appendix C
(continued)
4
Phone cord provided with the printer connected to the 1-LINE port on
the back of the printer
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
5
DSL/ADSL modem
6
Computer
7
Answering machine
8
Telephone (optional)
NOTE: You need to purchase a parallel splitter. A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a 2–line phone splitter, a serial splitter, or
a parallel splitter which has two RJ-11 ports on the front and a plug on the back.
To set up the printer with a computer DSL/ADSL modem
1.
Obtain a DSL/ADSL filter from your DSL/ADSL provider.
NOTE: Phones in other parts of the home/office sharing the same phone number with
DSL/ADSL service need to be connected to additional DSL/ADSL filters, to avoid noise
when making voice calls.
2.
Using the phone cord supplied in the box with the printer, connect one end to the DSL/
ADSL filter, then connect the other end to the port labeled 1-LINE on the back of the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the DSL/ADSL filter to the printer,
you might not be able to fax successfully. This special phone cord is different from the
phone cords you might already have in your home or office.
3.
Connect the DSL/ADSL filter to the splitter.
4.
Unplug the answering machine from the telephone wall jack, and connect it to the port
labeled 2-EXT on the back of the printer.
NOTE: If you do not connect your answering machine directly to the printer, fax tones
from a sending fax machine might be recorded on your answering machine, and you
might not receive faxes with the printer.
5.
Connect the DSL modem to the parallel splitter.
6.
Connect the parallel splitter to the wall jack.
7.
Set your answering machine to answer after a low number of rings.
8.
Change your Rings to Answer setting on the printer to the maximum number of rings
supported by the printer.
NOTE: The maximum number of rings varies by country/region.
9.
Run a fax test.
When the phone rings, your answering machine answers after the number of rings you have set,
and then play your recorded greeting. The printer monitors the call during this time, “listening” for
220
Additional fax setup
fax tones. If incoming fax tones are detected, the printer emits fax reception tones and receive the
fax; if there are no fax tones, the printer stops monitoring the line and your answering machine
can record a voice message.
If you use the same phone line for telephone, fax, and have a computer DSL modem, follow these
instructions to set up your fax.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a computer dial-up
modem on the same phone line, and subscribe to a voice mail service through your telephone
company, set up the printer as described in this section.
NOTE: You cannot receive faxes automatically if you have a voice mail service at the same
phone number you use for fax calls. You must receive faxes manually; this means you must
be available to respond in person to incoming fax calls. If you want to receive faxes
automatically instead, contact your telephone company to subscribe to a distinctive ring
service, or to obtain a separate phone line for faxing.
Since your computer dial-up modem shares the phone line with the printer, you cannot use both
your modem and the printer simultaneously. For example, you cannot use the printer for faxing if
you are using your computer dial-up modem to send an email or access the Internet.
There are two different ways to set up the printer with your computer based on the number of
phone ports on your computer. Before you begin, check your computer to see if it has one or two
phone ports.
•
If your computer has only one phone port, you need to purchase a parallel splitter (also
called a coupler), as shown in the illustration. (A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial splitter,
or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Example of a parallel splitter
•
If your computer has two phone ports, set up the printer as follows:
Back view of the printer
Set up faxing (parallel phone systems)
221
Appendix C
1
Telephone wall jack
2
Use the phone cord supplied in the box with the printer to connect to
the 1-LINE port
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3
Computer with modem
4
Telephone
To set up the printer on the same phone line as a computer with two phone ports
1.
Remove the white plug from the port labeled 2-EXT on the back of the printer.
2.
Find the phone cord that connects from the back of your computer (your computer dial-up
modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug
it into the port labeled 2-EXT on the back of the printer.
3.
Connect a phone to the "OUT" port on the back of your computer dial-up modem.
4.
Using the phone cord supplied in the box with the printer, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back of
the printer.
NOTE: You might need to connect the supplied phone cord to the adapter provided for
your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
printer, you might not be able to fax successfully. This special phone cord is different
from the phone cords you might already have in your home or office.
5.
If your modem software is set to receive faxes to your computer automatically, turn off that
setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem
software, the printer cannot receive faxes.
6.
Turn off the Auto Answer setting.
7.
Run a fax test.
You must be available to respond in person to incoming fax calls, or the printer cannot receive
faxes.
If you encounter problems setting up the printer with optional equipment, contact your local
service provider or vendor for further assistance.
Serial-type fax setup
For information on setting up the printer for faxing using a serial-type phone system, see the Fax
Configuration website for your country/region.
222
Austria
www.hp.com/at/faxconfig
Germany
www.hp.com/de/faxconfig
Switzerland (French)
www.hp.com/ch/fr/faxconfig
Switzerland (German)
www.hp.com/ch/de/faxconfig
United Kingdom
www.hp.com/uk/faxconfig
Finland
www.hp.fi/faxconfig
Additional fax setup
(continued)
Denmark
www.hp.dk/faxconfig
Sweden
www.hp.se/faxconfig
Norway
www.hp.no/faxconfig
Netherlands
www.hp.nl/faxconfig
Belgium (Dutch)
www.hp.be/nl/faxconfig
Belgium (French)
www.hp.be/fr/faxconfig
Portugal
www.hp.pt/faxconfig
Spain
www.hp.es/faxconfig
France
www.hp.com/fr/faxconfig
Ireland
www.hp.com/ie/faxconfig
Italy
www.hp.com/it/faxconfig
Test fax setup
You can test your fax setup to check the status of the printer and to make sure it is set up
correctly for faxing. Perform this test after you have completed setting up the printer for faxing.
The test does the following:
•
Tests the fax hardware
•
Verifies the correct type of phone cord is connected to the printer
•
Checks that the phone cord is plugged into the correct port
•
Checks for a dial tone
•
Checks for an active phone line
•
Tests the status of your phone line connection
The printer prints a report with the results of the test. If the test fails, review the report for
information on how to fix the problem and rerun the test.
To test fax setup via the printer control panel
1.
Set up the printer for faxing according to your particular home or office setup instructions.
2.
3.
Make sure the ink cartridges are installed, and that full-size paper is loaded in the input tray
before starting the test.
From the printer control panel, touch (right arrow), and then select Setup.
4.
Select Tools, and then select Run Fax Test.
The printer displays the status of the test on the display and prints a report.
5.
Review the report.
•
If the test passes and you are still having problems faxing, check the fax settings
listed in the report to verify the settings are correct. A blank or incorrect fax setting
can cause problems faxing.
•
If the test fails, review the report for more information on how to fix any problems
found.
Test fax setup
223
D
Network setup
You can manage network settings for the printer through the printer control panel as described in
the next section. Additional advanced settings are available in the embedded web server,
a configuration and status tool you access from your web browser using an existing network
connection to the printer. For more information, see Embedded web server.
This section contains the following topics:
•
Change basic network settings
•
Change advanced network settings
•
Set up the printer for wireless communication
•
Uninstall and reinstall the HP software
Change basic network settings
The control panel options enable you to set up and manage a wireless connection and to perform
a variety of network management tasks. This includes viewing the network settings, restoring the
network defaults, turning the wireless radio on and off, and changing the network settings.
This section contains the following topics:
•
View and print network settings
•
Turn the wireless radio on and off
View and print network settings
You can display a summary of the network settings on the printer control panel or the HP software
that came with the printer. You can print a more detailed network configuration page, which lists
all of the important network settings such as the IP address, link speed, DNS, and mDNS. For
more information, see Understand the network configuration page.
Turn the wireless radio on and off
The wireless radio is on by default, as indicated by the blue light on the front of the printer. In
order to stay connected to a wireless network, the radio must stay on. However, if your printer is
connected to an Ethernet network or you have a USB connection, the radio is turned off.
1.
Touch
2.
Touch Wireless, and then touch On to turn on the radio, or touch Off to turn off the radio.
(right arrow), touch Setup, and then touch Network.
For information about connecting the printer to a wireless network, see Set up the printer for
wireless communication. If the Wireless Setup Wizard is used to connect the printer to a wireless
network the radio is automatically turned on.
Change advanced network settings
CAUTION: Network settings are provided for your convenience. However, unless you are an
advanced user, you should not change some of these settings (such as the link speed, IP
settings, default gateway, and firewall settings).
This section contains the following topics:
224
•
Set link speed
•
•
View IP settings
Change IP settings
•
Configure the printer’s firewall settings
•
Reset network settings
Network setup
Set link speed
You can change the speed at which data is transmitted over the network. The default is
Automatic.
1.
Touch
2.
Touch Advanced Setup, then touch Link Speed.
3.
Touch the number next to the link speed that matches your network hardware.
(right arrow), touch Setup, and then touch Network.
View IP settings
To view the IP address of the printer:
•
Print the network configuration page. For more information, see Understand the network
configuration page.
-Or-
•
Open the HP software (Windows), double-click Estimated Ink Levels, click the Device
Information tab. The IP address is listed in the Network Information section.
Change IP settings
The default IP setting for the IP settings is Automatic, which sets the IP settings automatically.
However, if you are an advanced user, you might want to manually change settings such as the IP
address, subnet mask, or the default gateway.
CAUTION: Be careful when manually assigning an IP address. If you enter an invalid IP
address during the installation, your network components cannot connect with the printer.
1.
Touch
2.
Touch Advanced Setup, and then touch IP Settings.
3.
A message appears warning that changing the IP address removes the printer from the
network. Touch OK to continue.
4.
Automatic is selected by default. To change the settings manually, touch Manual, and then
enter the appropriate information for the following settings:
5.
(right arrow), Setup, and then touch Network.
•
IP Address
•
Subnet Mask
•
Default Gateway
•
DNS Address
Enter your changes, and then touch Done.
Configure the printer’s firewall settings
Firewall features provide network-layer security on both IPv4 and IPv6 networks. The firewall
provides simple control of IP addresses that are allowed access.
NOTE: In addition to firewall protection at the network layer, the printer also supports open
secure sockets layer (SSL) standards at the transport layer for secure client-server
applications, such as client-server authentication or HTTPS web browsing.
For firewall operation on the printer, you must configure a firewall policy to apply to specified IP
traffic. Firewall policy pages are accessed through the EWS and displayed by your web browser.
After a policy is configured, it is not activated until you click Apply in the EWS.
Creating and using firewall rules
Firewall rules allow you to control IP traffic. Use firewall rules to allow or drop IP traffic based on
IP addresses and services.
Enter up to ten rules, each rule specifying the host addresses, services, and the action to take for
those addresses and services.
Change advanced network settings
225
Appendix D
This section contains the following topics:
Create a firewall rule
•
•
Change the priority of firewall rules
•
•
Change firewall options
Reset firewall settings
•
Limitations to rules, templates, and services
Create a firewall rule
To create a firewall rule, complete the following steps:
1.
Open the embedded web server. For more information, see Embedded web server.
2.
Click the Settings tab, click Firewall Rules.
3.
Click New, and then follow the on-screen instructions.
NOTE: After clicking OK, the connection to the EWS might be temporarily disrupted for a
short period of time. If the IP address was unchanged, the EWS connection will be enabled
again. However, if the IP address was changed, use the new IP address to open the EWS.
Change the priority of firewall rules
To change the priority in which a firewall rule is used, complete the following steps:
1.
Open the embedded web server. For more information, see Embedded web server.
2.
Click the Settings tab, click Firewall Rules Priority.
3.
Select the priority in which you want the rule to be used from the Rule Precedence list, with
10 having the highest priority and 1 having the lowest priority.
4.
Click Apply.
Change firewall options
To change firewall options for the printer, complete the following steps:
1.
Open the embedded web server. For more information, see Embedded web server.
2.
Click the Settings tab, click Firewall Options.
3.
Change any settings, and then click Apply.
NOTE: After clicking Apply, the connection to the EWS might be temporarily disrupted for a
short period of time. If the IP address was unchanged, the EWS connection will be enabled
again. However, if the IP address was changed, use the new IP address to open the EWS.
Reset firewall settings
To reset the firewall settings to the factory defaults, restore the printer’s network settings. For
more information, see Reset network settings.
Limitations to rules, templates, and services
When creating firewall rules, note the following limitations to rules, templates, and services.
226
Item
Limit
Maximum number of rules.
11 (one default rule)
Maximum number of Address Templates.
12
Maximum number of user-defined address
templates.
5
Maximum number of services you can add to
a user-defined service template.
40
Network setup
(continued)
Item
Limit
NOTE: The predefined All Services template
is not subject to this limitation and includes all
services supported by the print server.
Maximum number of services you can add to
the policy.
40
For a given rule, only one address template
and one service template can be added.
Maximum number of service templates in the
policy.
9
Maximum number of user-defined custom
service templates.
5
Reset network settings
To reset the administrator password and network settings, complete the following steps:
1.
On the printer control panel, touch
2.
Touch Restore Network Defaults, and then select Yes.
A message appears stating that the network defaults have been restored.
(right arrow), touch Setup, and then touch Network.
NOTE: Print the network configuration page and verify that the network settings have been
reset. For more information, see Understand the network configuration page.
NOTE: Resetting the printer’s network settings also resets the printer’s firewall settings. For
more information about configuring the printer’s firewall settings, see Configure the printer’s
firewall settings.
Set up the printer for wireless communication
You can set up the printer for wireless communication.
This section contains the following topics:
•
Before you begin
•
Set up the printer on your wireless network
•
Change the connection type
•
Test the wireless connection
•
Guidelines for ensuring wireless network security
•
Guidelines for reducing interference on a wireless network
NOTE: If you encounter problems connecting the printer, see Solve wireless problems.
TIP: For more information about setting up and using the printer wirelessly, visit the HP
Wireless Printing Center (www.hp.com/go/wirelessprinting).
Before you begin
Before you begin setting up the wireless connection, check the following:
•
The printer is not connected to the network using a network cable.
•
The wireless network is set up and functioning correctly.
•
The printer and the computers that use the printer are on the same network (subnet).
Set up the printer for wireless communication
227
Appendix D
While connecting the printer, you might be prompted to enter the wireless network name (SSID)
and a wireless password:
•
The wireless network name is the name of your wireless network.
•
The wireless password prevents other people from connecting to your wireless network
without your permission. Depending on the level of security required, your wireless network
might use either a WEP key or WPA passphrase.
If you have not changed the network name or the security passkey since setting up your wireless
network, you can sometimes find them on the back or side of the wireless router.
If you cannot find the network name or the security passkey or cannot remember this information,
see the documentation available with your computer or with the wireless router. If you still cannot
find this information, contact your network administrator or the person who set up the wireless
network.
TIP: If you are using a computer running Windows, HP provides a tool called HP Print and
Scan Doctor that can help retrieve this information for some systems. To use this tool, visit the
HP Wireless Printing Center (www.hp.com/go/wirelessprinting). (At this time, this tool might
not be available in all languages.)
Set up the printer on your wireless network
To set up the printer on your wireless network, use one of the following methods:
•
Set up the printer using the HP printer software
•
Set up the printer using the Wireless Setup Wizard
•
Set up the printer using WiFi Protected Setup (WPS)
•
Set up the printer using the embedded web server (EWS)
NOTE: If you have already been using the printer with a different type of connection, such as
a USB connection, follow the instructions in Change the connection type to set up the printer
on your wireless network.
Set up the printer using the HP printer software
In addition to enabling key printer features, you can use the HP printer software that came with
your printer to set up wireless communication.
If you have already been using the printer with a different type of connection, such as a USB
connection, follow the instructions in Change the connection type to set up the printer on your
wireless network.
Set up the printer using the Wireless Setup Wizard
The Wireless Setup Wizard provides an easy way to set up and manage a wireless connection to
your printer from the printer control panel.
1.
Set up the printer hardware. See the getting started guide or the setup poster that came
with your printer.
2.
On the printer control panel, touch
3.
Touch Wireless Setup Wizard, and then touch OK.
4.
Follow the display instructions to complete the setup.
5.
After the setup has completed, the network printer drivers can be installed by opening the
printer's HP folder in All Programs, clicking Printer Setup and Software , and selecting
Connect a new printer.
(right arrow), touch Setup, and then touch Network.
NOTE: If you cannot find the wireless network name (SSID) and wireless password (WPA
passphrase, WEP key), see Before you begin.
228
Network setup
Set up the printer using WiFi Protected Setup (WPS)
Wi-Fi Protected Setup (WPS) allows you to quickly set up the printer on your wireless network,
without having to enter the wireless network name (SSID), wireless password (WPA passphrase,
WEP key), or other wireless settings.
NOTE: Only set up wireless using WPS if your wireless network uses WPA data encryption.
If your wireless network uses WEP or is not using any encryption at all, use one of the other
methods provided in this section to set up the printer on your wireless network.
NOTE: To use WPS, make sure your wireless router or wireless access point supports
WPS. Routers that support WPS often have a
(WPS) button or a button labeled "WPS".
You can use one of the following methods to set up the printer using WPS:
•
•
Push Button Method: Use the
(WPS) or WPS button, if available, on your router.
PIN Method: Enter the PIN generated by the printer in the router’s configuration software.
To connect the printer using the Push Button Method
1.
On the printer control panel, touch (right arrow), touch Setup, and then touch Network.
2.
Touch Wi-Fi Protected Setup, and then follow the on-screen instructions.
3.
When prompted, touch Push Button.
4.
On the wireless router or wireless access point, press and hold the WPS button for 3
seconds.
Wait for about 2 minutes. If the printer connects successfully, the wireless light stops
blinking but remains lit.
5.
After the setup has completed, the network printer drivers can be installed by opening the
printer's HP folder in All Programs, clicking Printer Setup and Software , and selecting
Connect a new printer.
To connect the printer using the PIN Method
1.
On the printer control panel, touch (right arrow), touch Setup, and then touch Network.
A WPS PIN is printed at the bottom of the page.
2.
Touch Wi-Fi Protected Setup, and then follow the on-screen instructions.
3.
When prompted, touch PIN.
The WPS PIN appears on the display.
4.
Open the configuration utility or software for the wireless router or wireless access point,
and then enter the WPS PIN.
NOTE: For more information about using the configuration utility, see the
documentation provided with the router or wireless access point.
Wait for about 2 minutes. If the printer connects successfully, the wireless light stops
blinking but remains lit.
5.
After the setup has completed, the network printer drivers can be installed by opening the
printer's HP folder in All Programs, clicking Printer Setup and Software , and selecting
Connect a new printer.
Set up the printer using the embedded web server (EWS)
If the printer is connected to a network, you can use the printer’s embedded web server (EWS) to
set up wireless communication.
1.
Open the EWS. For more information, see Embedded web server.
2.
On the Home tab, click Wireless Setup Wizard in the Setup box.
Set up the printer for wireless communication
229
Appendix D
3.
4.
Follow the on-screen instructions.
After the setup has completed, the network printer drivers can be installed by opening the
printer's HP folder in All Programs, clicking Printer Setup and Software , and selecting
Connect a new printer.
TIP: You can also set up wireless communication by entering or changing individual wireless
settings. To change these settings, on the Network tab, click Advanced in the Wireless
(802.11) section on the left, change the wireless settings, and then click Apply.
Change the connection type
After you have installed the HP software and connected the printer to your computer or to a
network, you can use the HP software to change the connection type (for example, from a USB
connection to a wireless connection).
NOTE: If you are changing to a wireless connection, make sure that an Ethernet cable has
not been connected to the printer. Connecting an Ethernet cable turns off the printer's
wireless capabilities.
You might be prompted to temporarily connect a USB cable during the setup process.
To change from an Ethernet connection to a wireless connection
1.
On the printer control panel, touch (right arrow), touch Setup, and then touch Network.
2.
Touch Wireless, touch Wireless Setup Wizard, and then touch OK.
3.
Follow the display instructions to complete the setup.
NOTE: If you cannot find the wireless network name (SSID) and wireless password
(WPA passphrase, WEP key), see Before you begin.
To change from a USB connection to a wireless connection
Follow the instructions for your operating system.
Windows
1.
On the computer desktop, click Start, select Programs or All Programs, click HP, click the
folder for your printer, and then click Printer Setup & Software.
- Or On the Start screen, click Printer Setup & Software.
2.
Click Convert a USB connected printer to wireless.
3.
Follow the display instructions to complete the setup.
Mac OS X
1.
Open HP Utility. For more information, see HP Utility (Mac OS X).
2.
Click the Applications icon on the HP Utility toolbar.
3.
Double-click HP Setup Assistant, and then follow the on-screen instructions.
To change from a wireless connection to a USB or Ethernet connection
To change from a wireless connection to a USB or Ethernet connection, connect the USB or
Ethernet cable to the printer.
NOTE: If you are using a computer with Mac OS X, add the printer to the print queue. Click
System Preferences in the Dock, click Print & Fax or Print & Scan in the Hardware section,
click +, and then select the printer.
Test the wireless connection
Print the wireless test page for information about the printer's wireless connection. The wireless
test page provides information about the printer's status, hardware (MAC) address, and IP
230
Network setup
address. If the printer is connected to a network, the test page displays details about the network
settings.
To print the wireless test page
1.
On the printer control panel, touch
2.
(right arrow), touch Setup, and then touch Network.
Touch Wireless, and then touch Print Wireless Network Test.
Guidelines for ensuring wireless network security
The following information can help you keep your wireless network and wireless printer secure
from unauthorized use.
For more information, visit www.hp.com/go/wirelessprinting.
This section contains the following topics:
•
•
•
Overview of security settings
Add hardware addresses to a wireless router (MAC filtering)
Other wireless security guidelines
Overview of security settings
To help improve the security of the wireless network and prevent unauthorized access, the printer
supports many common types of network authentication, including WEP, WPA, and WPA2.
•
WEP: Provides security by encrypting data sent over radio waves from one wireless device
to another wireless device. Devices on a WEP-enabled network use WEP keys to encode
data. If your network uses WEP, you must know the WEP key(s) it uses.
•
WPA: Increases the level of over-the-air data protection and access control on existing and
future wireless networks. It addresses all known weaknesses of WEP, the original native
security mechanism in the 802.11 standard. WPA uses the Temporal Key Integrity Protocol
(TKIP) for encryption and employs 802.1X authentication with one of the standard
Extensible Authentication Protocol (EAP) types available today.
•
WPA2: Provides enterprise and consumer wireless users with a high level of assurance that
only authorized users can access their wireless networks. WPA2 provides the Advanced
Encryption Standard (AES). AES is defined in counter cipher-block chaining mode (CCM)
and supports the Independent Basic Service Set (IBSS) to enable security between client
workstations operating connected wirelessly without a wireless router (such as a Linksys
wireless router or Apple AirPort Base Station).
Add hardware addresses to a wireless router (MAC filtering)
MAC filtering is a security feature in which a wireless router or wireless access point is configured
with a list of hardware addresses (also called "MAC addresses") of devices that are allowed to
gain access to the network through the router.
If the router filters hardware addresses, then the printer's hardware address must be added to the
router’s list of accepted hardware addresses. If the router does not have the hardware address of
a printer attempting to access the network, the router denies the printer access to the network.
CAUTION: This method is not recommended, however, because your MAC addresses can
easily be read and falsified by unwanted users outside your network.
To add hardware addresses to a wireless router or wireless access point
1.
Print the network configuration page, and then locate the printer’s hardware address. For
more information, see Understand the network configuration page.
NOTE: The printer maintains separate hardware addresses for the Ethernet
connection and for wireless connection. Both hardware addresses are listed on the
printer’s network configuration page.
2.
Open the configuration utility for the wireless router or wireless access point, and add the
printer's hardware address to the list of accepted hardware addresses.
Set up the printer for wireless communication
231
Appendix D
NOTE: For more information about using the configuration utility, see the documentation
provided with the router or wireless access point.
Other wireless security guidelines
To keep the wireless network secure, follow these guidelines:
•
Use a wireless password with at least 20 random characters. You can use up to 64
characters in a WPA wireless password.
•
Avoid any common words or phrases, easy sequences of characters (such as all 1s), and
personally-identifiable information for wireless passwords. Always use random strings
composed of uppercase and lowercase letters, numbers, and if allowed, special characters
such as punctuation.
•
Change the default wireless password provided by the manufacturer for administrator
access to the access point or wireless router. Some routers let you change the
administrator name as well.
Turn off administrative access over wireless if possible. If you do this, you need to connect
to the router with an Ethernet connection when you want to make configuration changes.
•
•
Turn off remote administrative access over the Internet on your router, if possible. You can
use Remote Desktop to make an encrypted connection to a computer running behind your
router and make configuration changes from the local computer you are accessing over the
Internet.
•
To avoid accidentally connecting to another party's wireless network, turn off the setting to
automatically connect to non-preferred networks. This is disabled by default in Windows
XP.
Guidelines for reducing interference on a wireless network
The following tips will help reduce the chances for interference in a wireless network:
•
Keep the wireless devices away from large metal objects, such as filing cabinets, and other
electromagnetic devices, such as microwaves and cordless telephones, as these objects
can disrupt radio signals.
•
Keep the wireless devices away from large masonry structures and other building structures
as these objects can absorb radio waves and lower signal strength.
•
Position the access point or wireless router in a central location in line of sight with the
wireless devices on the network.
•
Keep all wireless devices on the network within range of one another.
Uninstall and reinstall the HP software
If your installation is incomplete, or if you connected the USB cable to the computer before
prompted by the HP software installation screen, you might need to uninstall and then reinstall the
HP software that came with the printer. Do not simply delete the printer application files from your
computer. Make sure to remove them correctly using the uninstall utility provided when you
installed the HP software.
•
•
Windows
Mac OS X
Windows
To uninstall — method 1
1.
Disconnect the printer from your computer. Do not connect it to your computer until after
you have reinstalled the HP software.
2.
On the computer desktop, click Start, select Programs or All Programs, click HP, click the
printer name, and then click Uninstall.
3.
232
Follow the on-screen instructions.
Network setup
4.
If you are asked whether you would like to remove shared files, click No.
Other programs that use these files might not work correctly if the files are deleted.
5.
Restart your computer.
6.
To reinstall the HP software, insert the HP software CD into your computer's CD drive, and
follow the on-screen instructions.
7.
Connect the printer when the HP software prompts you to connect it to the computer.
8.
Press the
(Power button) to turn the printer on.
After connecting and turning on the printer, you might have to wait several minutes for all of
the Plug and Play events to complete.
9.
Follow the on-screen instructions.
To uninstall — method 2
NOTE: Use this method if Uninstall is not available in the Windows Start menu.
1.
On the computer desktop, click Start, select Settings, click Control Panel, and then click
Add/Remove Programs.
- Or Click Start, click Control Panel, and then double-click Programs and Features.
2.
Select the printer name, and then click Change/Remove or Uninstall/Change.
Follow the on-screen instructions.
3.
Disconnect the printer from your computer.
4.
Restart your computer.
NOTE: It is important that you disconnect the printer before restarting your computer.
Do not connect the printer to your computer until after you have reinstalled the HP
software.
5.
Insert the HP software CD into your computer's CD drive and then start the Setup program.
6.
Follow the on-screen instructions.
Mac OS X
To uninstall from a Mac computer
1.
Double-click the HP Uninstaller icon (located in the Applications/Hewlett-Packard folder),
and then click Continue.
2.
3.
When prompted, type the correct administrator’s name and password, and then click OK.
Follow the on-screen instructions.
4.
When the HP Uninstaller finishes, restart your computer.
Uninstall and reinstall the HP software
233
E
Printer management tools
This section contains the following topics:
•
Toolbox (Windows)
•
HP Utility (Mac OS X)
•
Embedded web server
•
Product security features
Toolbox (Windows)
The Toolbox provides maintenance information about the printer.
NOTE: The Toolbox can be installed from the HP Software CD if the computer meets the
system requirements.
Open the Toolbox
1.
Open the printer software. For more information, see Open the printer software (Windows).
2.
On the Print, Scan & Fax tab, under the Print section, double-click Maintain Your Printer.
HP Utility (Mac OS X)
HP Utility contains tools to configure print settings, calibrate the printer, order supplies online, and
find website support information. The HP Utility is also used to configure Scan to Computer
settings. For example, enable/disable Scan to Computer and configure the behavior for each
scan shortcut.
NOTE: The features available in HP Utility vary depending on the selected printer.
Ink level warnings and indicators provide estimates for planning purposes only. When you
receive a low on ink message, consider having a replacement cartridge available to avoid
possible printing delays. You do not need to replace cartridges until prompted to do so.
Open HP Utility
To open HP Utility
Double-click the HP Utility icon located in the Applications/Hewlett-Packard folder.
Embedded web server
When the printer is connected to a network, you can use the printer's home page (embedded web
server or EWS) to view status information, change settings, and manage it from your computer.
NOTE: For a list of system requirements for the embedded web server, see Embedded web
server specifications.
To view or change some settings, you might need a password.
You can open and use the embedded web server without being connected to the Internet.
However, some features are not available.
This section contains the following topics:
234
•
About cookies
•
To open the embedded web server
•
Embedded web server features
Printer management tools
About cookies
The embedded web server (EWS) places very small text files (cookies) on your hard drive when
you are browsing. These files let the EWS recognize your computer the next time you visit. For
example, if you have configured the EWS language, a cookie helps remember which language
you have selected so that the next time you access the EWS, the pages are displayed in that
language. Though some cookies are cleared at the end of each session (such as the cookie that
stores the selected language), others (such as the cookie that stores customer-specific
preferences) are stored on the computer until you clear them manually.
NOTE: The cookies that the EWS stores on your computer are only used for saving settings
on your computer or for sharing information between the printer and the computer. These
cookies are not sent to any HP websites.
You can configure your browser to accept all cookies, or you can configure it to alert you every
time a cookie is offered, which allows you to decide which cookies to accept or refuse. You can
also use your browser to remove unwanted cookies.
NOTE: Depending on your printer, if you disable cookies, you also disable one or more of
the following features:
•
Starting where you left the application (especially useful when using setup wizards)
•
Remembering the EWS browser language setting
•
Personalizing the EWS Home page
For information about how to change your privacy and cookie settings and how to view or delete
cookies, see the documentation available with your web browser.
To open the embedded web server
NOTE: The printer must be on a network and must have an IP address. The IP address and
hostname for the printer are listed on the status report. For more information, see Understand
the network configuration page.
•
In a supported web browser on your computer, type the IP address or hostname assigned
to the printer.
For example, if the IP address is 123.123.123.123, type the following address into the web
browser: http://123.123.123.123
•
You can also open the HP EWS from the Windows printer driver. Open the Services tab
and then click the Device and Supplies Status icon.
•
For Mac, the HP EWS can be opened from the HP Utility, or from System Preferences and
then select Print & Scan.
Click Options & Supplies, and click General, and then click Show Printer Webpage.
NOTE: If an error occurs while opening the EWS, confirm that the proxy settings are correct
for your network.
TIP: After opening the embedded web server, you can bookmark it so that you can return to
it quickly.
TIP: If you are using the Safari web browser in Mac OS X, you can also use the Bonjour
bookmark to open the EWS without typing the IP address. To use the Bonjour bookmark,
open Safari, and then from the Safari menu, click Preferences. On the Bookmarks tab, in
the Bookmarks bar section, select Include Bonjour, and then close the window. Click the
Bonjour bookmark, and then select your networked printer to open the EWS.
Embedded web server
235
Appendix E
Embedded web server features
NOTE: Changing network settings in the HP EWS might disable some product or product
software features.
Use the Home tab to customize various views and tasks related to your device. The Home tab
includes the following items:
•
Recently Visited: Displays the five most recently visited embedded HP EWS links.
•
Printer Status: Displays current printer status.
•
Diagnostic: Provide links to diagnostic tasks.
•
ePrint: Displays the status of ePrint connection.
•
Fax Status: Displays the five most-recent entries in the fax log.
•
Ink Level Status: Displays ink level status.
•
Manage: Useful links for managing the HP EWS.
•
Wireless Network Status: Displays wireless (802.11) status.
•
Wired Network Status: Displays wired (802.3) status.
•
Setup: Displays setup options.
•
Custom Shortcut: Customize quick links to be added as shortcut.
•
Support: Links to Hewlett-Packard's support Web site.
•
Scan to Computer: Starts a scan to a computer.
NOTE: Not all of the above items are visible by default. Use the Personalize this page
button to show or hide the items of your choice.
NOTE: Settings for this page are automatically saved in the Web browser's cookies. If the
Web browser's cookies are deleted, these settings are lost.
Use the Scan tab to configure the product's scan features. The Scan tab includes the following
items:
•
Scan to Computer: Use Webscan. When Webscan is enabled, anyone with access to the
printer can scan whatever is on the scanner glass.
NOTE: For security purposes, Webscan is disabled by default. To enable Webscan,
open the Settings tab, click on Administrator Settings, select the Enable check box
beside Webscan and then click the Apply button.
•
Scan to Email
◦
Scan to Email Setup: Use this to setup the Scan to Email function.
◦
Outgoing Email Profiles: Configure the sender of the scanned documents.
◦
Email Address Book: Configure the list of people to whom you can send the
scanned documents.
Email Options: Configure a default SUBJECT line and body text and configure the
default scan settings.
◦
•
Scan to Network Folder
Nework Folder Setup: Configure a network folder for saving scanned images or
documents from the printer.
Use the Fax tab to configure the product's fax features. The Fax tab includes the following items:
236
•
Fax Setup Wizard: Configure the printer's fax feature.
•
Basic Fax Settings: Change the header name/fax number and set other basic fax settings.
•
Advanced Fax Settings: Set fax details such as Error Reporting, Confirmation, etc.
•
Fax Speed Dial: Enter and store speed dial numbers.
Printer management tools
•
•
Fax Forwarding: Automatically redirect incoming faxes to another fax number.
Junk Fax Blocker: Block faxes from specific people or businesses.
Information area
Fax Log: Contains a list of the faxes that have been sent from or received by this product.
HP Digital Fax area
Digital Fax Profile: Save incoming black-and-white faxes to a designated folder on the network or
forward them as email.
Use the HP Web Services tab to configure and enable HP Web Services for this product. You
must enable HP Web Services to use the HP ePrint feature.
Use the Network tab to configure and secure network settings for the product when it is
connected to an IP-based network. This tab does not display if the product is connected to other
types of networks.
Tools tab
•
•
•
•
Product Information
◦
Printer Information: Find basic device information such as serial number, name and
firmware version.
◦
Ink Gauge: See estimated ink levels, ink cartridge part numbers, and estimated
printable pages remaining for each cartridge.
◦
Ink Settings: Change the threshold at which the printer provides the "Low on Ink"
notification.
Reports
◦
Usage Report: View the number of pages processed for printing, scanning, copying
and faxing.
◦
Printer Reports: Print various reports.
◦
Event Log: View logged events such as firmware errors.
Utilities
◦
Bookmarking: Bookmark pages in the HP EWS.
◦
Print Quality Toolbox: Run maintenance tools to improve the print quality of your
printouts.
◦
Asset Tracking: Assign an asset number/location to this device.
Backup and Restore
◦
Backup: Create a password-encrypted file that stores the printer's settings.
◦
Restore: Restore the printer's settings using a backup file created by the HP EWS.
•
Job Monitor
Job Monitor: Monitor or cancel jobs currently active or pending in the printer.
•
Printer Restart
◦
◦
Power Cycle: Allows you to turn off and restart the printer.
Restore: Restore the printer's settings using a backup file created by the HP EWS.
Use the Settings tab to set and maintain various options on your product including power
management, date and time, security, printing, and paper settings, email alerts, default copy
settings, restore factory defaults and firewall settings.
Product security features
This product supports security standards and protocols that help secure the product, protect
information on your network, and simplify monitoring and maintenance of the product.
For information about HP's secure imaging and printing solutions, visit www.hp.com/go/
Secureprinting. The site provides links to white papers and FAQ documents about security
features and may include information about additional security features that are not contained in
this document.
Product security features
237
Appendix E
Assign an administrator password in the embedded web server
The embedded web server allows you to assign an administrator password so that unauthorized
users cannot change product configuration settings in the embedded web server. When the admin
password is assigned and applied, you must enter the password to make any configuration
changes that are done through the embedded web server. If you change an existing password,
you must first enter that password. You can also remove the password by entering the existing
password and then deleting the assigned password.
Control panel lock
The embedded web server allows the ability to lock certain features on the product’s control panel
to prevent unauthorized use. Once the control panel lock is enabled, certain control panel
configuration features cannot be changed from the control panel. The control panel lock setting
itself can also be secured. This is accomplished by setting the embedded web server
administrator password. Once the embedded web server administrator password is set, the admin
password must be entered when accessing the control panel lock enable/disable setting.
Disable unused protocols and services
The embedded web server allows the ability to disable unused protocols and services. These
protocol and services settings can also be protected from being changed by setting the EWS
admin password. These protocols and services include the following:
•
•
•
SNMP disable/enable: SNMP (Simple Network Management Protocol) is used by network
management applications for product management. This product supports the SNMPv1
protocol on IP networks. This product allows the ability to enable/disable SNMPv1.
•
WINS disable/enable: If you have a Dynamic Host Configuration Protocol (DHCP) service
on your network, the product automatically obtains its IP address from that server and
registers its name with any RFC 1001 and 1002-compliant dynamic name services as long
as the Windows Internet Name Service (WINS) server IP address has been specified. The
WINS server IP address configuration can be enable or disabled. If enabled, then the
primary and secondary WINS server can be specified.
SLP disable/enable: Service Location Protocol (SLP) is an Internet standard network
protocol that provides a framework to allow network applications to discover the existence,
location and configuration of networked services in enterprise networks. This protocol can
be enabled or disabled.
•
238
IPv4 and IPv6 disable/enable: To operate properly on a TCP/IP network, the product must
be configured with valid TCP/IP network configuration settings, such as an IP address that
is valid for your network. This product supports two versions of this protocol: version 4
(IPv4) and version 6 (IPv6). IPv4 and IPv6 can be enabled/disable individually or
simultaneously enabled.
Bonjour disable/enable: Bonjour services are typically used on small networks for IP
address and name resolution where conventional a DNS server is not used. The Bonjour
service can be enabled or disabled.
•
LPD disable/enable: Line Printer Daemon (LPD) refers to the protocol and programs
associated with line-printer spooling services that may be installed on various TCP/IP
systems. LPD can be enabled or disabled.
•
LLMNR disable/enable: Link-Local Multicast Name Resolution (LLMNR) is a protocol
based on the Domain Name System (DNS) packet format that allows both IPv4 and IPv6
hosts to perform name resolution for hosts on the same local link. LLMNR can be enabled
or disabled.
•
Port 9100 disable/enable: The product supports raw IP printing through TCP Port 9100.
This HP-propriety TCP/IP port on the product is the default port for printing and it is
accessed by HP software. Port 9100 can be enabled or disabled.
Printer management tools
•
Web Services disable/enable: The product supports the ability to enable or disable
Microsoft Web Services Dynamic Discovery (WS Discovery) protocols or Microsoft Web
Services for Devices (WSD) Print services supported on the product. These web services
can be enabled or disabled together or WS Discovery can be enabled separately.
•
Internet Printing Protocol (IPP) disable/enable: Internet Printing Protocol (IPP) is an
Internet-standard protocol that allows you to print documents and manage jobs over the
internet. IPP can be disabled or enabled.
Administrator settings
The embedded web server allows the ability to enable and disable certain product capabilities.
These include network, Ethernet, wireless, wireless access point (i.e. disables wireless direct
capability), USB, fax, fax reprint, copy, digital send, webscan, control panel lock, color fax, color
copy, color print from memory devices, all web services, only ePrint, and only Apps. The product
must be turned off, and then turned on again, for settings to take effect.
Color access control
HP’s suite of color access control tools allows you to enable or disable color by individuals users
or groups and applications. For more information see www.hp.com/go/upd. The embedded web
server also allows you to disable color faxing, color copying, and color print from memory devices.
Protected protocols – HTTPS
The embedded web server features the ability to enable encryption of product communication
through the HTTPS redirection feature. When used, HTTPS prevents others from viewing
information between the EWS and the product via encryption – providing a secure communication
method.
Firewall
The embedded web server allows the ability to enable and configure product firewall rules,
priorities, templates, services and policies. The firewall feature provides a network-layer of
security on both IPv4 and IPv6 networks. The firewall configuration capability provides control
over IP addresses that are allowed access the product, and the ability to set permissions and
priorities for digital send, management, discovery, and print services--providing a more secure
way of controlling access to the product.
Scan-to and Fax-to Folder authentication
The Scan-to and Fax-to network folder allows sending to a network folder via the Windows file
sharing mechanism. A username and password may be required to log onto the network where
the network folder is located. In addition, appropriate privileges may be required to have write
access to the network folder.
Syslog
Support of Syslog, a standard protocol for logging status messages to a designated server, can
be used to track the activities and status of devices on the network. The embedded web service
provides the ability to enable Syslog and to specify the server to which the status messages will
be sent. Specifying the priority of those status messages is also supported.
Certificates
The embedded web server provides the ability to install and manage certificates for the
authentication of product, server and network. This includes the ability to create a certificate,
install a certificate, and import and export certificates.
Signed firmware
Support of digitally-signed firmware updates eliminates exposure to malicious software by
preventing the installation of non-approved firmware on the product.
Product security features
239
Appendix E
Wireless authentication
The embedded web server provides the ability to configure wireless networking via such 802.1x
wireless enterprise authentication protocols as EAP-TLS, LEAP, and PEAP to support access
control. The HP Embedded Web Server also provides the ability to configure wireless dynamic
key encryption such as WEP encryption and WPA-PSK authentication. In addition, Wireless Direct
Authentication can be enabled or disabled.
240
Printer management tools
F
How do I?
•
Get started
•
Print
•
Scan
•
Copy
•
Fax
•
HP Digital Solutions
•
Work with ink cartridges
•
Solve a problem
How do I?
241
G
Errors (Windows)
Printer disconnected
The computer cannot communicate with the printer because one of the following events has
occurred:
•
•
The printer has been turned off.
The cable connecting the printer, such as a USB cable or a network (Ethernet) cable, has
been disconnected.
•
If the printer is connected to a wireless network, the wireless connection has been broken.
To solve this problem, try the following solutions:
•
Make sure the printer is turned on and that the
(Power button) light is on.
•
Make sure the power cord and other cables are working and are firmly connected to the
printer.
•
Make sure the power cord is connected firmly to a functioning, alternating current (AC)
power outlet.
•
If the printer is connected to a network, make sure the network is functioning properly. For
more information, see Solve Ethernet network problems.
•
If the printer is connected to a wireless network, make sure the wireless network is
functioning properly. For more information, see Solve wireless problems.
Printhead problem
The printhead is missing, not detected, incorrectly installed, or incompatible.
If this error occurs at printer setup, try the following solutions.
Solution 1: Reinstall the printhead.
For instructions, see Reinstall the printhead
CAUTION: The printheads contain electrical contacts that can be damaged easily.
If the problem persists after you reinstall the printhead, contact HP support. For more information,
see HP support.
If this error occurs after the printer has been used for a period of time, try the following
solutions.
Solution 1: Turn the printer off and on.
Turn off the printer, and then turn it on again.
If the problem persists, contact HP support for service or replacement. For more information, see
HP support.
Cartridge Problem
The ink cartridge identified in the message is missing, damaged, incompatible, or inserted into the
wrong slot in the printer.
NOTE: If the cartridge is identified in the message as incompatible, see Order printing
supplies online for information about obtaining cartridges for the printer.
242
Errors (Windows)
To solve this problem, try the following solutions. Solutions are listed in order, with the most likely
solution first. If the first solution does not solve the problem, continue trying the remaining
solutions until the issue is resolved.
•
Solution 1: Turn the printer off and on.
•
Solution 2: Install the ink cartridges correctly.
•
Solution 3: Clean the electrical contacts.
•
Solution 4: Replace the ink cartridge.
Solution 1: Turn the printer off and on
Turn off the printer, and then turn it on again.
If the problem persists, try the next solution.
Solution 2: Install the ink cartridges correctly
Make sure all of the ink cartridges are properly installed:
1.
Gently pull open the ink cartridge access door.
2.
Remove the ink cartridge by grasping it and pulling it firmly toward you.
3.
Insert the cartridge into the slot. Press firmly on the cartridge to ensure proper contact.
4.
Close the ink cartridge cover and check if the error message has gone away.
If the problem persists, try the next solution.
Solution 3: Clean the electrical contacts
To clean the electrical contacts in the printer
1.
Lightly dampen a clean, lint-free cloth with bottled or distilled water.
2.
Clean the electrical contacts in the printer by wiping with the cloth from top to bottom. Use
as many fresh, clean cloths as necessary. Clean until no ink shows on the cloth.
3.
Wipe the area dry with a dry lint-free cloth before proceeding to the next step.
Solution 4: Replace the ink cartridge
Replace the indicated ink cartridge. For more information, see Replace the ink cartridges.
NOTE: If your cartridge is still under warranty, contact HP support for service or
replacement. For more information about ink cartridge warranty, see Ink cartridge warranty
information. If the problem persists after you replace the cartridge, contact HP support. For
more information, see HP support.
Replace the ink cartridge
Replace the indicated ink cartridge. For more information, see Replace the ink cartridges.
NOTE: If your cartridge is still under warranty, contact HP support for service or
replacement. For more information about ink cartridge warranty, see Ink cartridge warranty
information. If the problem persists after you replace the cartridge, contact HP support. For
more information, see HP support.
Paper Mismatch
The paper size or type selected in the printer driver does not match the paper loaded in the
printer. Make sure that the correct paper is loaded in the printer, and then print the document
again. For more information, see Load paper.
NOTE: If the paper loaded in the printer is the correct size, change the selected paper size
in the printer driver, and then print the document again.
Paper Mismatch
243
Appendix G
The cartridge cradle cannot move
Something is blocking the ink cartridge cradle (the part of the printer that holds the ink cartridges).
To clear the obstruction, press
for jams.
(Power button) to turn off the printer, and then check the printer
For more information, see Clear jams.
Paper Jam
Paper has become jammed in the printer.
Before you try to clear the jam, check the following:
•
Make sure that you have loaded paper that meets specifications and is not wrinkled, folded,
or damaged. For more information, see Paper specifications.
•
Make sure that the printer is clean. For more information, see Maintain the printer.
•
Make sure that the trays are loaded correctly and are not too full. For more information, see
Load paper.
For instructions on clearing jams, as well as more information about how to avoid jams, see Clear
jams.
The printer is out of paper
The default tray is empty.
Load more paper, and then touch OK.
For more information, see Load paper.
Printer failure
There was a problem with the printer. Usually, you can resolve such problems by completing the
following steps:
1.
Press
(Power button) to turn off the printer.
2.
3.
Unplug the power cord, and then plug in the power cord again.
Press
(Power button) to turn on the printer.
If this problem persists, write down the error code provided in the message, and then contact HP
support. For more information about contacting HP support, see HP support.
Door or cover open
Before the printer can print documents, all doors and covers must be closed.
TIP: When completely closed, most doors and covers snap into place.
If the problem persists after you’ve securely closed all doors and covers, contact HP support. For
more information, see HP support.
Ink cartridges depleted
The cartridges listed in the message must be replaced to resume printing. HP recommends that
you do not remove an ink cartridge until a replacement is ready to install.
For more information, see Replace the ink cartridges.
244
Errors (Windows)
Ink cartridge failure
The cartridges listed in the message are damaged or have failed.
See Replace the ink cartridges.
Printer supply upgrade problem
The supply upgrade was not successful. The cartridges listed in the message can still be used in
this printer. Replace the Supply Upgrade cartridge. For more information, see Replace the ink
cartridges.
Counterfeit Cartridge Advisory
The installed cartridge is not a new, original HP cartridge. Contact the store where this cartridge
was purchased. To report suspected fraud, visit HP at www.hp.com/go/anticounterfeit. To
continue using the cartridge, click Continue.
Use SETUP cartridges
When you first setup the printer, you must install the cartridges that shipped in the box with the
printer. These cartridges are labeled SETUP, and they calibrate your printer before the first print
job. Failure to install the SETUP cartridges during the initial product setup causes an error. If you
installed a set of regular cartridges, remove them and install the SETUP cartridges to complete
printer setup. After printer setup is complete, the printer can use regular cartridges.
if you still receive error messages and the printer cannot complete ink system initialization, contact
HP support. For more information, see HP support.
Click here to go online for more information .
Do not use SETUP cartridges
New SETUP cartridges cannot be installed after the printer has been initialized. Install regular
replacement cartridges. For more information, see Replace the ink cartridges.
Not enough ink at startup
The used cartridges listed in the message might not have enough ink to complete one-time
startup processes.
Solution: Install new cartridges or click OK to use installed cartridges.
If startup cannot complete with installed cartridges, new cartridges will be needed. For information
on how to install new cartridges, see Replace the ink cartridges.
Incompatible ink cartridges
The ink cartridge is not compatible with your printer'.
Solution: Remove this cartridge immediately and replace with a compatible ink cartridge. For
information about how to install new cartridges, see Replace the ink cartridges.
Ink sensor warning
The ink sensor is reporting an unexpected condition. This could be caused by the cartridge, or the
sensor may have failed. If the sensor has failed, it can no longer sense when your cartridges are
very low on ink. Printing with an empty cartridge will cause air to enter the ink system, which
causes poor print quality. Significant amounts of ink will be used up to recover from this condition,
which will deplete much of the ink supply for all cartridges.
Ink sensor warning
245
Appendix G
Solution: Click OK to continue printing or replace the cartridge. For information about how to
install new cartridges, see Replace the ink cartridges.
Problem with printer preparation
The printer clock has failed and ink preparation may not be complete. The estimated Ink Level
gauge might be inaccurate.
Solution: Check the print quality of your print job. If it is not satisfactory, running the printhead
cleaning procedure from the toolbox might improve it.
Ink sensor failure
The ink sensor has failed and the printer can no longer print.
Contact HP support. For more information, see HP support.
Paper jam in automatic document feeder
Clear a paper jam in ADF. For more information, see Clear paper jams.
Problem with ink system
Please remove the ink cartridges and examine them for any sign of leaks. If any cartridges have
leaks, contact HP. Do not use cartridges that are leaking.
If there are no leaks, re-install cartridges and close the printer cover. Turn the printer off then on
again. If you get this message a second time, contact HP.
246
Errors (Windows)
Index
A
accessibility 10
accessories
installation 27
printer status report 151
turn on and off in driver 30
warranty 164
acoustic emissions 174
ADF (automatic document
feeder)
capacity 22
load originals 21
ADSL, fax setup with
parallel phone systems 204
after the support period 100
align printhead 153
answer ring pattern
change 81
parallel phone systems 206
answering machine
fax tones recorded 132
set up with fax (parallel
phone systems) 216
set up with fax and
modem 217
automatic document feeder
(ADF)
capacity 22
clean 32
feeding problems,
troubleshoot 32
load originals 21
automatic fax reduction 74
B
backup fax 72
baud rate 83
black and white pages
copy 62
fax 65
black dots or streaks,
troubleshoot
copies 113
scan 119
blank pages, troubleshoot
copy 112
print 104
scan 119
blocked fax numbers
set up 74
both sides, print on 47
broadcast faxing
send 70
buttons, control panel 14
C
calibrate linefeed 153
cameras
insert memory cards 27
cancel
scheduled fax 70
Cancel button 14
capacity
ADF 22
trays 170
cards
sizes supported 169
tray supporting 170
cartridges. See ink cartridges
clean
automatic document
feeder 32
exterior 32
printhead 152
scanner glass 31
clear
fax logs 87
collate copies 63
color copy 62
colored text, and OCR 51
computer modem
shared with fax (parallel
phone systems) 209
shared with fax and
answering machine
(parallel phone
systems) 217
shared with fax and voice
line (parallel phone
systems) 212
shared with fax and voice
mail (parallel phone
systems) 221
Configure
firewall 146
confirmation reports, fax 85
connection type
change 230
connectors, locating 13
control panel
buttons 14
lights 14
status icons 15
Copy 15
copy
quality 113
save settings 63
settings 62
specifications 172
troubleshoot 111
copy settings
copy 63
correct port test, fax 122
custom-size paper
Mac OS X 43, 44
print on 42
Windows 42
custom-sized media
sizes supported 170
customer support
electronic 99
cut-off pages, troubleshoot 105
D
dark images, troubleshoot
copies 113
scans 119
default settings
copy 63
diagnostic page 108
dial tone test, failure 124
dial type, setting 82
247
dial-up modem
shared with fax (parallel
phone systems) 209
shared with fax and
answering machine
(parallel phone
systems) 217
shared with fax and voice
line (parallel phone
systems) 212
shared with fax and voice
mail (parallel phone
systems) 221
digital cameras
insert memory cards 27
distinctive ringing
change 81
parallel phone systems 206
dots or streaks, troubleshoot
copies 113
dots, troubleshoot
scan 119
double-sided printing 47
driver
accessories settings 30
warranty 164
DSL, fax setup with
parallel phone systems 204
duplexer
clear jams 158
installation 28
media sizes supported 168
paper types and weights
supported 170
turn on and off in driver 30
duty cycle 167
E
ECM. See error correction
mode
edit
text in OCR program 51
electrical specifications 174
embedded web server
about 234
opening 235
troubleshoot, cannot be
opened 147
Webscan 51
envelopes
sizes supported 169
tray supporting 170
248
environmental
specifications 174
environmental sustainability
program 185
error correction mode 70
error messages
unable to activate TWAIN
source 117
error reports, fax 86
EWS. See embedded web
server
F
faded copies 112
faded stripes on copies,
troubleshoot 113
fax
answer mode 80
answering machine and
modem, shared with
(parallel phone
systems) 217
answering machine
troubleshoot 132
answering machine, set up
(parallel phone
systems) 216
auto answer 80
backup fax 72
blocking numbers 74
confirmation reports 85
dial tone test, failed 124
dial type, setting 82
distinctive ringing setup
(parallel phone
systems) 206
distinctive ringing, change
pattern 81
DSL, set up (parallel phone
systems) 204
error correction mode 70
error reports 86
forwarding 73
header 80
Internet Protocol, over 84
ISDN line, set up (parallel
phone systems) 205
line condition test,
failed 125
log, clear 87
log, print 86
manual receive 71
modem and answering
machine, shared with
(parallel phone
systems) 217
modem and voice line,
shared with (parallel
phone systems) 212
modem and voice mail,
shared with (parallel
phone systems) 221
modem, shared with
(parallel phone
systems) 209
monitor dialing 68, 70
paper size 74
parallel phone systems 200
PBX system, set up
(parallel phone
systems) 205
phone cord connection test,
failed 122
phone cord too short 132
phone cord type test,
failed 122
poll to receive 73
print last transaction
details 87
receive 71
receive, troubleshoot 126,
129
redial options 82
reduction 74
reports 85
reprint 72
rings to answer 81
schedule 69
send 65
send, troubleshoot 126,
128, 131
separate line setup (parallel
phone systems) 203
settings, change 80
setup types 201
shared phone line setup
(parallel phone
systems) 207
sound volume 83
specifications 172
speed 83
test failed 120
test setup 223
troubleshoot 119
Index
voice mail, set up (parallel
phone systems) 208
wall jack test, failed 121
Fax screen 15
Firewall
configure 146
firewall settings 225
firewalls, troubleshoot 102
FoIP 84
fonts supported 167
forwarding faxes 73
G
glass, scanner
clean 31
load originals 20
locating 12
grainy or white bands on
copies, troubleshoot 114
graphics
incompletely filled on
copies 114
look different from original
scan 118
H
hardware, fax setup test 120
head 152
header, fax 80
Help 16
Hewlett-Packard Company
notices 3
HP software
uninstall from Windows 232
HP Utility (Mac OS X)
opening 234
humidity specifications 174
I
ID Copy 63
ink cartridge access door,
locating 13
ink cartridges
check ink levels 94
locating 13
ordering online 198
part numbers 151, 198
replace 95
status 151
supported 166
tips 93
warranty 164
warranty expiration
dates 151
yields 167
ink level icons 16
ink levels, check 94
installation
accessories 27
duplexer 28
hardware installation
suggestions 148
HP software installation
suggestions 149
tray 2 28
troubleshooting issues 148
Internet Protocol
fax, using 84
IP address
checking for printer 148
IP settings 225
ISDN line, set up with fax
parallel phone systems 205
J
jams
clear 158
media to avoid 20
paper 158, 161
junk fax mode 74
L
language, printer 167
light images, troubleshoot
copies 113
scans 119
lights, control panel 14
line condition test, fax 125
linefeed, calibrate 153
lines
copies, troubleshoot 113
scans, troubleshoot 118,
119
link speed, setting 225
load
photo 25
tray 23, 24
tray 2 29
load cards 25
load custom-sized paper 25
load envelopes 24
load paper 23
locking trays 30
log, fax
print 86
M
Mac OS
custom-size paper 43, 44
Print photos 41
print settings 37
turn accessories on and off
in driver 30
Mac OS X
HP Utility 234
maintain
printhead 152
maintenance
align printhead 153
calibrate linefeed 153
check ink levels 94
clean printhead 152
diagnostic page 108
print quality report 108
printhead 152
replace ink cartridges 95
manual faxing
receive 71
send 67, 68
margins
setting, specifications 171
media
ADF capacity 22
clear jams 158
duplexing 47
load tray 22
load tray 2 29
locking trays 30
skewed pages 111
specifications 168
supported sizes 168
troubleshoot feeding 110
memory
reprint faxes 72
save faxes 72
specifications 167
memory card
insert 27
memory cards
insert 27
specifications 174
memory devices
print files 42
troubleshoot 138
missing or incorrect information,
troubleshoot 104
249
model number 151
modem
shared with fax (parallel
phone systems) 209
shared with fax and
answering machine
(parallel phone
systems) 217
shared with fax and voice
line (parallel phone
systems) 212
shared with fax and voice
mail (parallel phone
systems) 221
monitor dialing 68, 70
multi-feeds, troubleshoot 111
N
networks
advanced settings 224
connector illustration 13
firewall settings 225
firewalls, troubleshoot 102
IP settings 225
link speed 225
settings, change 224
solve problems 149
view and print settings 224
wireless communication
setup 227
wireless settings 155
noise information 174
O
OCR
edit scanned documents 51
troubleshoot 116
operating environment
specifications 174
operating systems
supported 167
originals
scan 49
output tray
locating 12
media supported 171
P
pages per month (duty
cycle) 167
paper
HP, order 199
250
jams 158, 161
print on custom-size 42
selecting 20
size, set for fax 74
specifications 168
types and weights
supported 170
paper, select 18
paper-feed problems,
troubleshoot 110
parallel phone systems
answering machine
setup 216
countries/regions with 200
distinctive ringing setup 206
DSL setup 204
ISDN setup 205
modem and answering
machine setup 217
modem and voice mail
setup 221
modem setup 209
modem shared with voice
line setup 212
PBX setup 205
separate line setup 203
setup types 201
shared line setup 207
PBX system, set up with fax
parallel phone systems 205
PCL 5 support 167
PCL 6 support 167
PDF 5 support 167
phone cord
connected to correct port
test failed 122
correct type test failed 122
extend 132
phone line, answer ring
pattern 81
phone support 99
phone support period
period for support 100
phone, fax from
receive 71
send, 67
photo media
sizes supported 170
Photo screen 16
photos
insert memory cards 27
print from memory
devices 42
troubleshoot memory
devices 139
poll to receive fax 73
ports, specifications 166
power
specifications 174
troubleshoot 101
power input, locating 13
print
diagnostic page 108
double-sided 47
fax logs 86
fax reports 85
faxes 72
last fax details 87
photos from memory
devices 42
print quality report 108
printer status report 151
troubleshoot 101
Print brochures
print 38
Print envelope 39
Print envelopes
Mac OS X 40
Print photos
Mac OS X 41
Windows 40
print quality report 108
print settings
print quality 105
printer control panel
locating 12
network settings 224
scan from 49
send faxes 66
printer driver
accessories settings 30
warranty 164
printer software (Windows)
about 234
opening 34, 234
printer status report
information on 150
print 151
printhead
clean 152
printhead latch, locating 13
printhead, align 153
Index
printheads
ordering online 198
supported 166
printing
slow, troubleshoot 102
processor specifications 167
PS3 support 167
pulse dialing 82
Q
quality, troubleshoot
copy 113
scan 117
R
radio interference
reducing 232
regulatory information 182
radio, turn off 224
rear access panel
clear jams 158
illustration 13
receive faxes
auto answer mode 80
automatically 71
blocking numbers 74
forwarding 73
manually 71
polling 73
rings to answer 81
troubleshoot 126, 129
recycle
ink cartridges 185
redial options, setting 82
reduce fax 74
regulatory information 176, 182
regulatory model number 184
replace ink cartridges 95
report
wireless test 230
reports
confirmation, fax 85
diagnostic 108
error, fax 86
fax test failed 120
print quality 108
printhead 152
reprint
faxes from memory 72
right navigation button 14
rings to answer 81
S
save
faxes in memory 72
save settings
copy 63
scan
error messages 117
from printer control panel 49
from Webscan 51
OCR 51
quality 117
Scan screen 15
scan specifications 173
slow 115
troubleshoot 114
Scan screen 15
scanner glass
clean 31
load originals 20
locating 12
schedule fax 69
Secure Digital memory card
insert 27
security
wireless
communication 231
send faxes
basic fax 65
manually 67
memory, from 69
monitor dialing 68, 70
schedule 69
troubleshoot 126, 128, 131
send scans
for OCR 51
troubleshoot 114
serial number 151
serial phone systems
countries/regions with 200
setup types 201
settings
copy 62
network 224
speed, fax 83
volume, fax 83
Setup 16
setup
answering machine (parallel
phone systems) 216
answering machine and
modem (parallel phone
systems) 217
computer modem (parallel
phone systems) 209
computer modem and
answering machine
(parallel phone
systems) 217
computer modem and voice
line (parallel phone
systems) 212
computer modem and voice
mail (parallel phone
systems) 221
distinctive ringing 81
distinctive ringing (parallel
phone systems) 206
DSL (parallel phone
systems) 204
fax scenarios 201
fax, with parallel phone
systems 200
ISDN line (parallel phone
systems) 205
PBX system (parallel phone
systems) 205
separate fax line (parallel
phone systems) 203
shared phone line (parallel
phone systems) 207
test fax 223
voice mail (parallel phone
systems) 208
voice mail and computer
modem (parallel phone
systems) 221
shipping environment
specifications 174
size
scans, troubleshoot 119
troubleshoot copy 113
skew, troubleshoot
copy 114
print 111
scan 118
software
accessories settings 30
OCR 51
warranty 164
Webscan 51
sound pressure 174
specifications
acoustic emissions 174
electrical 174
operating environment 174
251
paper 168
physical 166
processor and memory 167
shipping environment 174
system requirements 167
speed
troubleshoot for
scanner 115
speed dial
send fax 65
status
network configuration
page 155
printer status report 151
status icons 15
storage devices
USB flash drives
supported 175
streaks, troubleshoot
copies 113
scan 119
stripes on scans,
troubleshoot 118
subscriber identification
code 80
supplies
ordering online 198
printer status report 151
yields 167
support 98
system requirements 167
T
technical information
copy specifications 172
fax specifications 172
memory card
specifications 174
scan specifications 173
telephone line, answer ring
pattern 81
telephone wall jack, fax 121
telephone, fax from
receive 71
send 67
temperature specifications 174
tests, fax
dial tone, failed 124
failed 120
fax line condition 125
fax phone cord type test
failed 122
hardware, failed 120
252
port connection, failed 122
setup 223
telephone wall jack 121
text
cannot be edited after scan,
troubleshoot 116
incompletely filled on
copies 114
missing from scan,
troubleshoot 116
splotchy on copies 114
troubleshoot 105
unclear on copies,
troubleshoot 114
unclear scans 119
tone dialing 82
tray 1
capacity 170
media sizes supported 168
paper types and weights
supported 170
tray 2
capacity 170
installation 28
load media 29
media sizes supported 168
paper types and weights
supported 170
turn on and off in driver 30
trays
capacities 170
clear jams 158
installation tray 2 28
load paper 22
locating 12
locking 30
media sizes supported 168
media types and weights
supported 170
paper guides illustration 12
setting default 30
troubleshoot feeding 110
turn on and off in driver 30
troubleshoot
answering machines 132
blank pages printed 104
copy 111
copy quality 113
cut-off pages, incorrect text
or graphics
placement 105
embedded web server 147
fax 119
fax dial tone test failed 124
fax hardware test failed 120
fax line test failed 125
fax phone cord connection
test failed 122
fax phone cord type test
failed 122
fax tests 120
fax wall jack test, failed 121
firewalls 102
jams, paper 161
media not picked up from
tray 110
memory devices 138
missing or incorrect
information 104
multiple pages are
picked 111
network configuration
page 155
nothing prints 102
paper-feed problems 110
power 101
print 101
printer status report 150
receive faxes 126, 129
scan 114
scan quality 117
send faxes 126, 128, 131
skewed copies 114
skewed pages 111
tips 100
troubleshooting
Ethernet network 139
general network
troubleshooting 139
hardware installation
suggestions 148
HP software installation
suggestions 149
installation issues 148
solve network problems 149
wireless problems 139
TWAIN
unable to activate
source 117
two-sided printing 47
U
uninstall HP software
Windows 232
Index
USB connection
port, locating 12, 13
specifications 166
USB flash drives 175
V
vertical stripes on copies,
troubleshoot 113
view
network settings 224
voice mail
set up with fax (parallel
phone systems) 208
set up with fax and
computer modem
(parallel phone
systems) 221
voltage specifications 174
volume
fax sounds 83
reducing interference 232
regulatory information 182
security 231
set up 227
wireless connection icons 15
wireless test report
print 230
X
xD-Picture memory card
insert 27
W
wall jack test, fax 121
warranty 164
Webscan 51
websites
accessibility information 10
customer support 99
environmental
programs 185
order supplies and
accessories 198
supply yield data sheet 167
white bands or stripes,
troubleshoot
copies 113, 114
scans 118
Windows
custom-size paper 42
print brochures 38
Print photos 40
print settings 36
system requirements 167
turn accessories on and off
in driver 30
uninstall HP software 232
wireless communication
advanced wireless
troubleshooting 141
basic wireless
troubleshooting 140
radio, turn off 224
253
254