Download REQUEST FOR PROPOSAL (RFP) FOR Statewide Traffic

WI DEPARTMENT of TRANSPORTATION
RFP #272210
Page 6 of 64
and funding required by the selected Vendor for coordination with the above mentioned personnel is to
be included in the cost provided for the System.
All materials procured and services performed under this Contract shall be completed in accordance
with the requirements included in this document. All Vendors are to retain a copy of this document; if
awarded this contract, the requirements included in this document will become the contract terms and
conditions.
Conditions of the contract that include the word “must” or “shall” describe a mandatory requirement.
All specifications are defined as mandatory minimum requirements unless otherwise stated. Failure to
meet a mandatory requirement may result in proposal disqualification. Other State Agencies may also
utilize this RFP for procurement products and/or services included in the contract.
1.4
1.5
Calendar of events
Listed below are the specific dates and times for actions related to this RFP. The actions with specific
dates must be completed as indicated unless otherwise changed by WisDOT. In the event that WisDOT
finds it necessary to change any of the specific dates and times identified below, it will do so by issuing
an amendment to the RFP.
DATE
EVENT
April 3, 2014
April 15, 2014
April 17, 2014
April 22, 2014
April 29, 2014
May 13, 2014
RFP Issue Date
Mandatory Pre-Proposal Conference and Site Visit
Last day for proposers to submit questions (5:00 p.m. CT)
Answers to Questions and any RFP Amendments posted
All proposals due on or before 2:00 p.m. CT
Vendor Presentations (if required)
Pre-proposal conference
A mandatory Pre-Proposal Conference will be held on April 15, 2014 at 10:00 AM at the WisDOT STOC
which is located at 433 West St. Paul Avenue, Suite 300, Milwaukee, WI 53203. All vendors that submit a
proposal as the primary Vendor or contractor will be required to attend the Pre-Proposal Conference.
Subcontractors and those not submitting as the primary vendor or company on a proposal are not
required to attend the Pre-Proposal Conference. Prospective proposers should contact Melissa Viken at
(608) 266-0709 if requiring any special arrangements for the Pre-Proposal Conference.
The Pre-Proposal Conference will include a tour of the STOC and the existing Video Wall and Video Wall
Management System. Prospective proposers should carefully inspect the STOC and Video Wall prior to
submitting a proposal to determine all requirements associated with the contract. Failure to do so will
in no way relieve the successful proposer from providing, without additional cost to WisDOT, all
necessary equipment or services that may be required to carry out the intent of the resulting contract.
Any questions resulting from the site visit must be submitted in writing no later than April 17, 2014.
1.6
Reasonable accommodations
WisDOT will provide reasonable accommodations, including providing informational material in an
alternative format, for qualified individuals with disabilities upon request. If you think you will need
additional accommodations, contact Melissa Viken with the WisDOT Purchasing Unit at (608) 267-0709
(voice) or the Wisconsin Telecommunications Relay System (TTY) at (800) 947-3529.
1.7
Clarifications and revisions to the RFP
Any questions concerning this RFP must be submitted in writing on or before April 17, 2014 at 5:00 p.m.
CT to Melissa Viken, WisDOT Purchasing Unit (Email: [email protected]). Contact with any other