Download Section II - Rites Ltd.

Appendices
 Capture day to day hindrances happening during the execution of the project in
structured manner.
 Escalate the day to day unresolved issues to higher levels.
 Enable the implementation of quality control system.
 Provision for raising alert if the contractor is not responding to the level that the same
is hampering the progress of the project.
 Enable the termination of the contract in exceptional circumstances and record the
reasons for the same.
 Facilitate the project review meeting and record the agenda and circulate the minutes
of meeting.
 Workforce Management Demand, visibility of resources across the organization, skill availability, capacity
building.
 Time recording of employees via detailed work sheet.
22. Project Change Management
 Track various potential change issues as they occur.
 Monitor various change estimates at various user-defined levels i.e pending,
approved etc.
 Link changes to WBS.
 Document the variance in detail and send triggers.
 Time recording of employees via detailed work sheet.
23. Document Management
 Support attachment of reports, drawings, documents, specifications, instructions etc
to each project activity in formats like WORD, EXCEL, PDF, CAD, Visio etc.
 Keep a repository of various documents related to project i.e. Design documents,
DPR, study report in DMS.
 Maintain a versioning of documents.
 Sharing of documents via the internet to authorized users.
24. Contract Management
 Maintain contractual delivery dates, and progress, billing and milestone planning.
 Receive Performa invoice from clients and transfer to finance.
25. Project Billing
 Automatic milestone/ stage based generation of invoice and recording of payment
received against it.
 Capture details of the bills received from contractors and payment made against
them.
 Prompt alert for delay in payments.
 Send information to Finance regarding recovery from a defaulting supplier
26. Vendor and Service management
 Define an invoicing/billing plan, as agreed with the vendor/subcontractor /suppliers,
involving, for example, milestone based billing or progress billing.
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