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Download Purchasing Card User Manual
Transcript
Table of Contents Page # Introduction – Purchasing Card Program ..................................................... 4 Tips and How To’s........................................................................................ 6 Purchases – General Information ................................................................. 9 Purchases – Local ........................................................................................ 11 Purchases – Phone or Mail Orders .............................................................. 12 Travel Expenditures ..................................................................................... 13 Lost or Stolen Cards..................................................................................... 14 Disputed Items ............................................................................................. 15 Improper Use of Purchasing Card ................................................................ 16 Lost Receipts ............................................................................................... 17 Job Transfers or Termination of Employment .............................................. 18 Changes in Name, Address, Phone Number ............................................... 19 Ten & Eleven Month Employees .................................................................. 19 Request for New Purchasing Cards ............................................................. 20 Annual Inventory of Cards ............................................................................ 21 Forms Instructions: Request for New Purchasing Card .................................................... 21 Cardholder Maintenance ................................................................... 22 Purchasing Card Dispute ................................................................... 23 Questionable Purchases Report ........................................................ 24 Site Card Checkout Sheet ................................................................. 25 Overview – The Resolve System ................................................................. 26 Resolve Website .......................................................................................... 27 Explanation of Emails ................................................................................... 30 Review Transactions .................................................................................... 32 Attaching Receipt/Documentation ................................................................ 36 Adding Description ....................................................................................... 42 Assigning Expense Account ......................................................................... 43 Correcting Tax Amount ................................................................................ 48 2
