Download Guardian FAQs-1

When do I-9s with receipts
submit to E-Verify
Employees have 90 days to present an actual document when they
provide receipt for replacement of a lost, stolen or damaged
document. At the time of hire Section 2 should be completed utilizing
the provided receipt. Guardian provides a Receipt checkbox beneath
each Section 2 list so that users may designate a document as a
"receipt" document (and proceed with Section 2 completion). When
this occurs the system creates a reminder task and the employee
appears in the "Needing Further Action" section of the Dashboard. The
I-9 information does not submit to E-Verify until the actual
document(s) are presented as there is no designation in E-Verify to
denote receipt versus actual document/document number. When the
employee returns with the actual document and the I-9 is updated to
reflect the new information, the employee will submit to E-Verify upon
approval of the I-9. To update a receipt I-9 access the I-9 Details tab of
the receipt I-9 (click the created date link on the I-9 Forms tab). Click
the "Update I-9 Receipt" button. This action creates a new I-9 and
permits the user to enter/adjust the Section 2 documents. Once the
documents have been updated the Guardian user must electronically
sign Section 2 and proceed to mark the I-9 complete and approve the I9. Upon approval, the information will submit to E-Verify.
What is the process to Everify
employees who begin work
without a social security
number (SSN)?
E-Verify requires the employee social security number in order to
initiate a case. Guardian allows the creation and completion of I-9
records when no SSN is available. To initiate the I-9: 1. The user should
select Employee does not have or will not reveal Social Security
Number option on the Minute I-9 screen. When the I-9 is created the
system inserts a temporary or "T" number to suppress the issue (no
SSN), allowing the employee and user to electronically sign the I-9. 2.
Upon I-9 approval an attempt is made to submit the data to E-Verify.
However, the submission will be unsuccessful due to the lack of an
SSN. 3. Once the SSN is received the user can navigate to the E-Verify
Manual Processing tab to amend the social security number field and
complete the submission process to E-Verify. The following tutorial
details this process: http://uploads.lawlogix.com/Training_I9/I9_for_Employee_With_No_SSN.pdf
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