Download 2009 Site Systems and Performance Survey QA Project Plan

NADP Site Systems Survey SOP
Document No.: SOP-EPW07061-1500
Revision No. 1
Date: May 2008
Page 11 of 27
prior to the planned site visit. If the planned survey will be the first survey for a particular site
(i.e., Previous Survey Date = null), the site sponsor for that site will also be contacted by phone
and notified of the survey.
Discussions with the site personnel will include logistics pertaining to accessing the site, date and
time of the planned site survey, any modifications that may have been performed on the site
instrumentation, and any operational problems that may exist at the site. All relevant information
will be added to the data gathered during the preliminary communication with the site liaisons.
Once the initial communication with the site liaisons and site operator has occurred, the
comprehensive information obtained for each site will be compiled and included in a Site Survey
File.
1.2.1
Preliminary Site Survey File
At this point, during the preliminary survey activities, the Site Survey File will contain the
compiled comprehensive information obtained during the preliminary communication and data
gathering process described above. The information for each site will include records of phone
conversations, correspondence, and completed site information data tables.
The file will become a permanent historical record of site survey information and documentation.
It will be assigned a Document Control Number (DCN) and will become part of the site survey
data management system. Appropriate site information obtained thus far will be entered (or
imported) into the FSSD. Initial site data forms will then be generated and included in the Site
Survey File and copied and included in the Site Survey Kit to be provided to the Survey Team
Member responsible for conducting the site survey.
1.2.2
Site Survey Kit
At this step in the systems survey procedures, a Site Survey Kit will be prepared at EEMS. The
Site Survey Kit will be assembled utilizing the preliminary information gathered for each site.
The site-specific tools, equipment, maintenance items, forms, certification records, Personal
Digital Assistant (PDA), field computer with FSSD, and survey supplies required to perform the
survey (both performance and systems) of each site in the planned trip will be inventoried and
packed for shipment.
Arrangements will be made with the Survey Team Member for the shipment of the kit to the
field. Upon receipt of the Site Survey Kit, the Survey Team Member will inspect the kit and
report any damaged or missing articles. After completing any additional shipments that may be
necessary, the Site Survey Kit inventory and shipping log will be included in the Site Survey File.
File location
EEMS, Inc.