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Updated 19 November 2011
Invitation to Bid (ITB)
For the procurement of Police Motorcycle and Vehicle Tracking Devices
for the Palestinian Civil Police (PCP) ICT Unit
Occupied Palestinian Territory (oPt)
Project: 00080256- Multi Sector Support to PCP- the Netherlands
Case reference: UNOPS/JMPC/00080256/ITB/2013/003
19 March 2013
1
UNOPS has been engaged by the Government of the Netherlands to procure Police Motorcycle and Vehicle
Tracking Devices on their behalf.
2.
UNOPS now invites bids from eligible and qualified Bidders for the supply of the goods and services as
described above.
3.
Bidding will be conducted through the One Envelope International Competitive Bidding procedures specified
in the UNOPS Procurement Manual and is open to all eligible Bidders as defined in this ITB.
4.
Interested eligible Bidder/s may obtain further information from Miss Kholoud Hilaneh, email
[email protected]
5.
Qualifications requirements are specified in the ITB.
6.
Bids must be delivered as specified in the Instructions to Bidders of this ITB (please read this part carefully).
Late bids will be rejected. Bidders’ representatives are invited to attend the bid opening. If you plan to attend,
you must advise UNOPS at least 24 hours in advance of the opening by sending an email to
[email protected] Please indicate the bid reference number in the email subject. A bid opening report
indicating the total price of each offer is available to all Bidders upon request. As soon as a contract award has
been approved by all parties, the results will be posted on
http://www.unops.org/english/whatweneed/Pages/Contractawards.aspx.
7.
Please acknowledge receipt of this ITB by returning Form 1 (see Section II, Bidding Forms) as far in advance
of the bid opening date as possible, to email address: [email protected] , indicating whether or not you
intend to submit a bid. If you are declining to bid, please state the reasons on the form in order for UNOPS to
improve its effectiveness in future invitations.
8.
UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United
Nations Global Market Place (www.ungm.org). This will allow Bidders to be notified automatically of all
UNOPS business opportunities for the products and services for which they have registered. Instructions on
how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers.
Pre-cleared by:
Date:
Mazen Kaloti
Procurement Specialist
JMPC - UNOPS
ITB No. UNOPS/JMPC/00080256/ITB/2013/003
Approved by:
Date:
Nicholas O’Regan
Project Centre Director
JMPC - UNOPS
Page 1 of 50
IT
TB forr Proccurem
ment of Gooods
Summaary
Section I.
Instrucctions to Bid
dders
This Seection providdes informattion to help Bidders preepare their bids.
b
Informaation is also
o
provideed on the subbmission, opening, and evaluation
e
off bids and on
n the award oof Contracts..
Sectionn I contains provisions
p
thaat are to be used
u
without modification
n.
Section II.
ng Forms
Biddin
This Seection includdes the formss for the Bidd Submissionn, Price Scheedules, Bid Security,
S
and
d
the Mannufacturer’s Authorizatioon to be subm
mitted with thhe Bid.
Section III..
Schedu
ule of Requirrements
This Seection includees the List off Goods and Related Servvices, the Deelivery and C
Completion
Schedules, the Techhnical Speciffications and the Drawinggs that descriibe the Goodds and
d Services to be procured.
Related
Section IV..
UNOPS
S General Conditions
C
fo
or Goods (G
GCG)
This Seection includdes the geneeral clauses to be applieed in all coontracts. Thee text of thee
clauses in this Section shall not be modified.
Section V.
Speciall Conditionss for Goods (SCG)
This Seection includdes clauses specific
s
to eaach contractt that modifyy or supplem
ment Section
n
VI, UN
NOPS Generaal Conditionss for Goods.
Section VI::
Contra
act Forms
This Seection includdes the form
m for the Aggreement, which,
w
once completed, incorporatess
correctiions or modiifications to the acceptedd bid that aree permitted under
u
the Instructions to
o
Bidderss, the Generral Conditionns for Goodds, and the Special Con
nditions for Goods. Thee
forms for
f Performaance Securityy and Advannce Paymentt Security, when
w
requiredd, shall only
y
be comppleted by thee successful Bidder
B
after contract awaard.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 2 of 50
0
Updated 19 November 2011
Section I. Instructions to Bidders
Table of Clauses
A. General
1.
Scope of Bid
2.
Source of Funds
3.
Fraud and Corruption
4.
Eligible Bidders
5.
Eligible Goods and Related Services
B. Contents of Bidding Documents
6.
Sections of Bidding Documents
7.
Clarification of Bidding Documents
8.
Amendment of Bidding Documents
C. Preparation of Bids
9.
Cost of Bidding
10. Language of Bid
11. Documents Comprising the Bid
12. Bid Submission Form and Price Schedules
13. Alternative Bids
14. Bid Prices and Discounts
15. Currencies of Bid
16. Documents Establishing the Eligibility of the Bidder
17. Documents Establishing the Eligibility of the Goods and Related Services
18. Documents Establishing the Conformity of the Goods and Related Services
19. Documents Establishing the Qualifications of the Bidder
20. Period of Validity of Bids
21. Bid Security
22. Format and Signing of Bid
D. Submission and Opening of Bids
23. Submission, Sealing and Marking of Bids
24. Deadline for Submission of Bids
25. Late Bids
26. Withdrawal, Substitution, and Modification of Bids
27. Bid Opening
E. Evaluation and Comparison of Bids
28. Confidentiality
29. Clarification of Bids
30. Responsiveness of Bids
31. Nonconformities, Errors, and Omissions
32. Preliminary Examination of Bids
33. Examination of Terms and Conditions; Technical Evaluation
34. Conversion to Single Currency
35. Domestic Preference
36. Evaluation of Bids
37. Comparison of Bids
38. Post-qualification of the Bidder
39. UNOPS’s Right to Accept Any Bid, and to Reject Any or All Bids
F. Award of Contract
40. Award Criteria
41. UNOPS’s Right to Vary Quantities at Time of Award
42. Publication of Contract Award
43. Signing of Contract
44. Performance Security
ITB No. UNOPS/JMPC/00080256/ITB/2013/003
Page 3 of 50
S
Section
I – Instructions
I
s to Bidderss
Sectioon I. Insstructioons to Bidders
A. General
1.
Scop
pe of Bid
1.1
The ttype of Good
ds and Relateed Services to
t be purchased is: Policce Motorcyclle and Vehiccle Trackingg
Devicces for the Pa
alestinian Ciivil Police (PC
CP) ICT Uniit oPt.
2.
2.1
Sourcce of Funds
UNO
OPS intends to
o apply a porrtion of the funds
fu
it has reeceived from
m funding souurces to eligibble paymentss
underr the contracct for the proocurement off Police Mootorcycle andd Vehicle Tracking
Tr
Devvices for thee
Palesstinian Civil Police
P
(PCP)) ICT Unit, oP
Pt.
3.
3.1
Fraud and Corru
uption
It is UNOPS pollicy to requirre that Biddeers, supplierss, and contraactors and thheir subcontrractors underr
OPS contractss, observe thee highest stanndard of ethiics during thhe procuremeent and execuution of suchh
UNO
contraacts. In pursuuance of this policy,
p
UNOP
PS:
(a) defines, for the purposes of this provvision, the teerms set forthh below as foollows:
briberry is the act of unduly offering,
o
givving, receivin
ng or solicitiing anythingg of value to
o
(i)
influeence the proccess of procuuring goods or
o services, or
o executing contracts;
(ii) extorttion or coerccion is the acct of attemptting to influeence the proocess of proccuring goods
or serrvices, or exxecuting conntracts by means
m
of threeat of injury
y to person, property orr
reputaation;
(iii) fraud is the misreepresentationn of informaation or factss for the purrpose of inflluencing thee
o services, or executingg the contraacts, to the detriment
d
off
proceess of procurring goods or
UNOPS or other participants;
p
a
beetween Biddders designedd to result in
n bids at artiificial prices
(iv) collussion is the agreement
that are
a not compeetitive.
(b) will reject a proposal too award a contract if it deetermines thhat a vendor recommende
r
ed for award
d
has engagedd in corrupt practices
p
in competing
c
foor the contracct in question
n;
(c) will declaree a vendor ineligible, eithher indefiniteely or for a sttated period of
o time, to become a UN
N
registered vendor
v
if it att any time deetermines that the vendo
or has engageed in corruptt practices in
n
competing for
f or in execcuting a UNO
OPS contract;
(d) will cancel or terminatee a contract iff it determinnes that a ven
ndor has engaaged in corruupt practicess
U
contrract;
in competinng for or in exxecuting a UNOPS
(e) will normallly requires a UNOPS vendor
v
to alllow UNOPS
S, or any peerson that UNOPS
U
may
y
designate, to
t inspect or
o carry outt audits of the vendor’s accountingg records annd financiall
statements in
i connectionn with the coontract.
3.2
Any vvendor particcipating in UN
NOPS’ procu
urement activiities, shall faccilitate to UN
NOPS personnnel upon firstt
requeest, all docum
ments, recordds and other elements needed by UN
NOPS to inveestigate the allegations
a
off
miscoonduct by eiither vendorss or any othher party to the procurem
ment activitiees. The abseence of suchh
coopeeration may be
b sufficient grounds for the debarmeent of the venndor from UNOPS
U
vendoor roster andd
may lead
l
to suspennsion followiing review byy UNOPS Veendor Review
w Committee.
3.3
Supplliers, their subsidiaries, agents, interrmediaries annd principalss must coopeerate with thhe Office off
Internnal Oversightt Services (OIIOS) of the United
U
Nationns, UNOPS Innternal Audit and Investiggations Groupp
(IAIG
G) as well ass with other investigationns authorizedd by the Execcutive Directtor and with the UNOPS
S
Ethics Officer (duuring prelim
minary review
ws in line wiith UNOPS whistle blow
wer policy) as
a and whenn
b not be liimited to, thee following: access to all employees,,
requirred. Such coooperation shhall include, but
repressentatives, ag
gents and assignees of thhe vendor; as
a well as pro
oduction of all documennts requested,,
includding financiaal records. Failure to fullly cooperate with investiigations will be considerred sufficientt
grounnds to allow UNOPS to repudiate
r
andd terminate thhe contract, and
a to debar and removee the supplierr
from UNOPS’s lisst of registereed suppliers.
3.4
Inform
mation regardding Bid Prottest can be found at:
http:///www.unops..org/english/w
whatwedo/serrvices/procurrement/Pages/Procuremenntpolicies.aspxx
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
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S
Section
I – Instructions
I
s to Bidderss
4.
4.1
Eligib
ble Bidders
A Biidder, and alll parties consstituting the Bidder,
B
may have the nattionality of any
a country.
4.2
A Biddder shall noot have a coonflict of inteerest. All Biidders foundd to have con
nflict of interest shall bee
disquualified. Biddders may be considered to
t have a conflict of inteerest with onne or more parties in thiss
bidding process, if
i they:
i)
aare or have been associiated in the past, with a firm or an
ny of its affi
filiates whichh have been
n
eengaged byy UNOPS to
t provide consulting services foor the preparation of the design,,
sspecification
ns, and other documents to
t be used foor the procurrement of thee Goods to be
b purchased
d
uunder these Bidding
B
Doccuments ; or
ii) ssubmit moree than one bid in this bidding process, except fo
or alternativee offers perm
mitted underr
IInstructions to
t Bidders Clause
C
13. Ho
owever, this does not lim
mit the particiipation of suubcontractorss
iin more thann one bid.
4.3
A Biidder that is under a decclaration of ineligibility by UNOPS
S in accordan
nce with Insstructions to
o
Biddeers Clause 3, at the date of contract award, shalll be disqualified. Bidders shall not be
b eligible to
o
subm
mit a bid whenn at the time of bid subm
mission:
1. Suuppliers are already
a
suspeended by UN
NOPS; or,
2. Suupplier’s nam
mes are menntioned in the
t UN 12677 Terrorist list issued by
b the Securrity Councill
resolution 126
67 which esttablishes a sanctions reggime to coveer individualss and entitiees associated
d
T
or,
wiith Al-Qaidaa and/or the Taliban;
3. Suuppliers are suspended
s
byy the UN Pro
ocurement Division
D
(UNP
PD); or,
4. Suuppliers havee been declarred ineligiblee by the Worrld Bank (seee http://www
w.worldbank.org/debarr).
4.4
Bids m
may be subm
mitted by a Joiint Venture (JJV). In the caase of a JV:
a. Thhe duly filledd Form 4: Joiint Venture Partner
P
Inform
mation Form of Section III, Bidding Foorms must bee
inccluded with the
t Bid; and
b. Alll parties to th
he JV shall bee jointly and severally liabble; and
c. Thhe JV shall no
ominate a Reepresentative who shall havve the authorrity to conducct all businessses:
- for and on behalf
b
of any and
a all the paarties of the JV
V during the bidding proccess; and
- in the event the JV is awaarded the Conntract, duringg contract exeecution.
5.
5.1
Eligib
ble Goods an
nd Related S
Services
All thhe Goods annd Related Services
S
to be
b supplied uunder the Co
ontract may have their origin
o
in any
y
counttry.
5.2
For purposes
p
of this
t Clause, the term “orrigin” meanss the country
y where the goods
g
have been mined,,
grow
wn, cultivatedd, produced,, manufacturred or proceessed; or, thhrough manuufacture, proocessing, orr
assem
mbly, anotheer commercially recognnized articlee results thaat differs suubstantially in its basicc
charaacteristics fro
om its compoonents.
6.
6.1
Sectioons of Biddin
ng Documen
nts
The Bidding
B
Documents conssist of:

Sectioon I. Instructtions to Bidd
ders

Sectioon II. Biddinng Forms

Sectioon III. Scheddule of Requiirements

Sectioon IV. Generral Conditionns for Goods (GCG)

Sectioon V. Special Conditions for Goods (SCG)

Sectioon VI. Contraact Forms
6.2
The B
Bidder is exxpected to exxamine all in
nstructions, forms, term
ms, and speciifications in the Bidding
g
Docuuments. Failuure to furnishh all informaation or docuumentation required
r
by the
t Bidding.. Documentss
may result
r
in the rejection of tthe bid.
B.
Contents of Biddiing Docum
ments
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 5 of 50
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S
Section
I – Instructions
I
s to Bidderss
6.3
Biddeers are cautio
oned to read the
t specificatiions carefullyy (see Scheduule III - Schedule of Requuirements), ass
there may be speccial requiremeents. The techhnical specifi
fications preseented herein are not to be construed ass
NOPS, if theyy disagree.
definiing a particullar manufactuurer’s productt. Bidders aree encouraged to advise UN
6.4
The specifications
s
s are the minimum requireements for thhe products. Products
P
offeered must meeet or exceedd
all reqquirements herein.
h
The prroducts shall conform in strength, quaality and work
kmanship to the acceptedd
standdards of the reelevant indusstry. Modifications of or additions
a
to basic
b
standarrd products of
o less size orr
n be acceptaable.
capabbility to meet these requireements will not
7.
7.1
Clariification of Bidding
B
Docu
uments
A proospective Biddder requiringg any clarificaation of the B
Bidding Docuuments shall contact
c
UNOP
PS in writingg
at [email protected] .UNO
OPS will respo
ond in writingg to any request for clarification, providded that suchh
requeest is received
d no later thann 4 days prioor to the deaddline for subm
mission of bid
ds. UNOPS shall
s
forwardd
copiees of its respo
onse to all thoose who havee acquired thhe Bidding Documents dirrectly from itt, including a
descrription of the inquiry but without
w
identifying its sourrce.
8.
8.1
Amen
ndment of Bidding
B
Docu
uments
At anny time priorr to the deadlline for subm
mission of biids, UNOPS may amend
d the Biddingg Documentss
by isssuing amenddment.
8.2
Any amendment issued shall be part of th
he Bidding Documents
D
an
nd shall be communicate
c
ed in writing
g
btained the Bidding
B
Docuuments direcctly from UN
NOPS.
to all who have ob
8.3
To giive prospectiive Bidders reasonable
r
tiime in whichh to take an amendment
a
into
i
account in preparing
g
their bids, UNOP
PS may, at itss discretion, extend
e
the deeadline for th
he submissioon of bids.
9.
9.1
Cost of Bidding
The B
Bidder shall bear
b all costs associated wiith the preparration and subbmission of itts bid.
C.
Prreparatioon of Bids
10. Langguage of Bid
10.1 The B
Bid, as well as all corresppondence annd documentss relating to the
t bid exchhanged by thee Bidder andd
UNO
OPS, shall bee written in English,
E
Spaanish or Frennch languagee. Supporting
g documents and printedd
literatture that are part
p of the Biid may be in another
a
languuage provided
d they are acccompanied byy an accuratee
transllation of the relevant
r
passsages into En
nglish, Spanissh or French language, in which case, for purposess
of intterpretation off the Bid, succh translation shall governn.
uments Comp
prising the Bid
B
11. Docu
11.1 The Bid
B shall com
mprise the foollowing:
Bid Submissiion Form andd the applicab
ble Price Schhedules, in acccordance wiith Instructionns to Bidderss
(a) B
C
Clauses 12, 14,
1 and 15;
(b) ddocumentaryy evidence in accordance with
w Instructiions to Biddeers Clause 16 establishing the Bidder’ss
eeligibility to bid;
b
(c) ddocumentaryy evidence inn accordance with Instrucctions to Biddders Clausee 17, that thee Goods andd
R
Related Serviices to be suppplied by the Bidder are off eligible orig
gin;
(d) ddocumentaryy evidence in accordance with
w Instructiions to Biddeers Clauses 18
1 and 30, thhat the Goodss
aand Related Services
S
confform to the Bidding Docum
ments;
(e) ddocumentaryy evidence in accordance with
w Instructiions to Biddeers Clause 19 establishing the Bidder’ss
qqualificationss to perform the
t contract iff its bid is acccepted.
12. Bid S
Submission Form
F
and Prrice Schedulees
12.1 The B
Bidder shall submit the Bid
B Submisssion Form annd the Price Schedules using the form
ms furnished
d
in Section II, Bidd
ding Forms.
13. Alterrnative Bids
13.1 Alterrnative Bids will not be accepted. In
n the event of
o a supplierr submitting more than one
o Bid, thee
follow
wing shall ap
pply:
ITB No. UNOP
PS/JMPC/0008
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S
Section
I – Instructions
I
s to Bidderss
(a) A
All Bids markked alternativve Bids will be
b rejected annd only the baase Bid will be
b evaluated.
(b) A
All Bids will be rejected iff no indicatioon is providedd as to which Bids are alteernative Bids.
Prices and Discounts
14. Bid P
14.1 The pprices and diiscounts quotted by the Biidder in the Bid
B Submisssion Form an
nd in the Pricce Scheduless
shall conform to
o the requireements speciified below. Unit pricess and total prices
p
shall be
b quoted ass
o
speciffied in Price Schedule inncluded in Seection II, Biddding Formss. Bidders arre allowed thhe option to
subm
mit the Bid foor any one or more lots sppecified in thhe Schedule of
o Requirem
ments, see Secction III, and
d
to off
ffer discountss for combinned lots. However, Biddders shall quote for the complete
c
reqquirement off
Goodds and Relateed Services specified
s
und
der each lot on
o a single reesponsibilityy basis. Incom
mplete offerss
for thhe quoted LO
OTs will be reejected.
14.2 The terms FCA, DAP and other similaar terms shaall be goverrned by the rules prescrribed in thee
p
byy The Internaational Cham
mber of Comm
merce.
Incotterms 2010, published
14.3 Prices quoted by the Bidder shall be fixeed during the Bidder’s performance
p
of the Conttract and nott
with an adjusstable price quotation
q
shaall be treated
d
subjeect to variatioon on any acccount. A Bidd submitted w
as noon responsivee and shall bee rejected.
15.
Currrencies of Bid
d
Thee Bidder shalll quote in anny freely connvertible currrency.
Invoiice Currency
y
N Projects are exempt from
m paying taxees; therefore, any
a contract resulting from
m this solicitaation shall bee
UN
exeempt from VA
AT. Howeverr, local biddeers who have to add the loocal VAT in their invoicees as requiredd
by ttheir Ministry
y of Finance must
m issue innvoices includde the VAT in
n New Israelii Shekel (NIS
S).
In tthe event, thee successful Bidder
B
is requ
quired to incluude the VAT
T in his invoices, yet his bid
b price wass
subbmitted in a currency othher than the NIS, he shoould issue hiis invoices inn NIS by coonverting thee
C
to NIS
N using the UN Operatioonal Rate of Exchange
E
du
uring the monnth of invoicee
currrency of the Contract
subbmission. Thee UN Operaational Rate of
o Exchangee can be obttained by con
ntacting UNOPS contactt
d
persson mentioneed on the firstt page of this solicitation document
uments Estab
blishing the Eligibility
E
off the Bidder
16. Docu
16.1 To esstablish their eligibility
e
in accordance
a
with
w Instructioons to Bidderrs Clause 4, Bidders
B
shall:
a) ccomplete the Bid Submission Form, inccluded in Secction II, Biddiing Forms.
b) ccomplete Forrm 4: Joint Venture
V
Partneer Informatioon Form of Section II, Bid
dding Forms,, and providee
aall documentss as required in the Form, in the event that
t the Bid iss submitted by
b a Joint Vennture.
uments Estab
blishing the Eligibility
E
off the Goods and
a Related Services
17. Docu
17.1 To establish the eligibility of
o the Goodds and Relatted Servicess in accordaance with Innstructions too
Biddeers Clause 5, Bidders shhall complette the countrry of origin declarations in the Price Schedulee
Form
ms, included in
i Section II,, Bidding Forms.
of the Goodss and Relateed Services
uments Estab
blishing the Conformity
C
18. Docu
18.1 To esstablish the conformity
c
o the Goods and Relatedd Services to
of
o the Biddingg Documentss, the Bidderr
shall furnish as part
p of its Bid
B the docu
umentary eviidence that the
t Goods conform
c
to the
t technicall
d standards specified
s
in Section
S
III, Schedule
S
of Requirements
R
s.
specifications and
p
mateerial, and equuipment, as well
w as referrences to brannd names orr
18.2 Standdards for worrkmanship, process,
cataloogue numberrs specified bby UNOPS in
n the Scheduule of Requireements, are intended
i
to be
b descriptivee
only and not restrrictive. The Bidder
B
may offer
o
other sttandards of quality,
q
brand
d names, and//or cataloguee
d that it dem
monstrates, to UNOPS’s saatisfaction, thhat the substiitutions ensurre substantiall
numbbers, provided
equivvalence or aree superior to those
t
specifieed in the Scheedule of Requuirements.
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Section
I – Instructions
I
s to Bidderss
19. Docu
uments Estab
blishing the Qualification
Q
ns of the Bid
dder
19.1 The ddocumentaryy evidence off the Bidder’s qualificatiions to perfoorm the contrract if its bidd is accepted
d
shall establish to UNOPS’s
U
saatisfaction:
(a)
that a Biddeer that does not
n manufactture or produuce the Good
ds it offers too supply shalll submit thee
M
Manufactureer’s Authorizzation using the form inclluded in Secttion II, Biddiing Forms to demonstratee
tthat it has been duly authoorized by thee manufactureer or produceer of the Gooods to supply these Goodss
iin the Countrry of destinatiion;
b
with
hin the Cou
untry of destiination, the Bidder is orr
(b) that in casee of a Bidderr not doing business
w
will be (if aw
warded the contract)
c
reppresented byy an Agent in
i the countr
try equippedd and able to
o
ccarry out thee Supplier’s maintenancce, repair an
nd spare partts-stocking obligations
o
pprescribed in
n
tthe Conditio
ons for Goodds and/or Tecchnical Speccifications; and
a
B
Sub-(c) tthat the Biddder meets eacch of the quaalification crriterion speciified in Instrructions to Bidders,
ssection 38.4..
y of Bids
20. Periood of Validity
20.1 Bids shall remainn valid for a period of 90
9 days afterr the bid subbmission deadline date prrescribed by
y
OPS. A bid vaalid for a shoorter period shall
s
be rejeccted by UNO
OPS as non reesponsive.
UNO
v
perio
od, UNOPS may requestt
20.2 In exxceptional cirrcumstances, prior to thee expiration of the bid validity
Biddeers to extendd the period of validity of
o their bids. The requestt and the ressponses shalll be made in
n
writinng. If a Bid Security is requested inn accordance with Instrucctions to Bid
dders Clausee 21, it shalll
also bbe extended for a corressponding perriod. A Biddder may refuuse the requeest without forfeiting
f
itss
Bid S
Security. A Bidder
B
grantinng the requeest shall not be
b required or
o permitted to
t modify itss bid.
Security
21. Bid S
21.1 A Bidd Security ass part of the Bidder’s
B
bid shall not bee required.
B Security iss not requiredd, and
21.2 If a Bid
(a) iif a Bidder withdraws
w
its bid
b during thhe period of bid
b validity sp
pecified by thhe Bidder on the Letter off
B
Bid Form, ex
xcept as proviided in Instruuctions to Biddders 20.2, or
(b) iif the successsful Bidder fails
f
to: sign the Contract in accordancce with Instrructions to Biidders 43; orr
ffurnish a perfformance security in accorrdance with Instructions
I
too Bidders 44,,
UNO
OPS may decllare the Biddder disqualifieed to be awarrded a contract UNOPS foor a period off time of onee
year.
mat and Sign
ning of Bid
22. Form
22.1 The B
Bidder shall prepare one original of thhe documentts comprising the bid as described in Instructionss
to Biddders Clausee 11 and cleaarly mark it “O
“ RIGINAL.” No copy of the bid is reqquired.
he bid shall be
b typed or written
w
in inndelible ink and
a shall be signed by a person duly
y
22.2 The ooriginal of th
authoorized to signn on behalf of
o the Bidder.
22.3 Any interlineationns, erasures, or overwritting shall be valid only if they are siigned or initiialled by thee
persoon signing thee Bid.
D.
Submissiion and Opening
O
o Bids
of
mission, Sealiing and Marrking of Bidss
23. Subm
23.1 Biddeers may alwaays submit thheir bids by mail or by hand.
h
Bidders shall have the option oof submitting
g
their bids electron
nically.
o by hand, shall
s
enclosee the originaal of the Bidd in a sealedd
(a) Bidders suubmitting bidds by mail or
envelope, which
w
shall:
- bear thee name and adddress of the Bidder as weell as the ITB
B reference nuumber;
- be addreessed to UNO
OPS in accorddance with Innstructions to
o Bidders Subb-Clause 24.1;
- bear a warning
w
“Nott to be opened
d by registry””;
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(b)
- if the en
nvelope is noot sealed and marked as required,
r
UNO
OPS will asssume no responsibility forr
the mispplacement orr premature oppening of thee bid.
Apart from
m the Bid Secuurity which shall
s
be subm
mitted in origiinal (unless not
n required inn accordancee
with Instrucctions to Biddders Clause 21.1),
2
Bidderrs’ bid may be
b submitted electronicallyy. A bid sentt
by email or fax may onnly be sent too the secure bid email ad
ddress bidsjm
[email protected] and mustt
ny other emaail address orr
indicate thee ITB referennce number inn the subject. Bids sent orr copied to an
fax numberr will be declaared invalid. Bids sent viaa the correct route
r
after hav
ving been sennt incorrectly
y
will be declared invalid. Size of indiividual e-mails, including e-mail text and
a attachmennts, must nott
exceed 8 MB.
M An autoo reply messsage acknow
wledging receeipt of emaill will be sennt to Bidderss
submitting their bid byy email. In order to avooid last min
nute line con
ngestion, pleaase note thee
following:
- Send yoour Bid as earrly as possiblle before the ddeadline;
- Send on
nly the duly completed Bidding
B
Docuuments to thee secure emaail address (oor secure bidd
fax). Do
o not send otther large doccuments by email
e
or fax such
s
as comm
mercial brochhures as thesee
documeents should acccompany thee original harrd copy of yoour Bid, which
h must be recceived withinn
five (5) business dayys from the Bid Receipt deeadline;
B, please sennd the requireed Bidding Doocuments viaa
- If the siize of the emaail is likely too exceed 8 MB
multiplee emails and indicate the email
e
numberr (email 1, em
mail 2, etc.) in
n the subject field of eachh
email;
24. Dead
dline for Submission of Bids
B
24.1 Bids must be receeived by UNOPS at
O
Com
mmittee
Attenntion: Bid Opening
Address:
Unitedd Nations Offfice for Prooject Servicces (UNOPS
S)
N New Rosary
R
Sisteers’ School
Alami Building- Near
Beit Haanina - Eastt Jerusalem
PO Boxx 55157
Or
Addresss: Tokyo Street
UNDP Building, Foourth floor
City: Ramallah
The deadlin
ne for the su
ubmission of bids is:
Date: 08 Ap
pril 2013
Time: 11:00AM Jerusaalem time. Reference:
R
w
www.greenwiichmeantimee.com
24.2 UNO
OPS may, at its
i discretionn, extend the deadline for the submisssion of bids by
b amendingg the Bidding
g
Docuuments in accordance with
w
Instructtions to Biddders Clausee 8, in whiich case alll rights and
d
obligations of UN
NOPS and Biidders previo
ously subjectt to the dead
dline shall theereafter be suubject to thee
ded.
deadlline as extend
25. Late Bids
OPS shall not consider anyy bid that arrivves after the ddeadline for submission
s
of bids, in accordance withh
25.1 UNO
Instruuctions to Biddders Clause 24. Any bidd received byy UNOPS afteer the deadlinne for submission of bidss
shall be declared late,
l
rejected,, and returnedd unopened to
t the Bidderr (or Bidders will be notiffied if the bidd
has beeen submittedd electronicallly).
hdrawal, Sub
bstitution, an
nd Modificattion of Bids
26. With
26.1 Prior to the deadliine prescribedd for submisssion of bids, a Bidder maay withdraw, substitute, or
o modify itss
Bid aafter it has beeen submittedd by sendingg a written nootice.
o be withdraw
wn in accorddance with IInstructions to
t Bidders Sub-Clause
S
2
26.1
shall bee
26.2 Bids requested to
o shall be reeturned unop
pened to the Bidders if a
shreddded if there is no requirement for Bid Security or
Bid S
Security is reequired.
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26.3 No biid may be withdrawn, suubstituted, or modified in the interval between thee deadline forr submission
n
of bidds and the ex
xpiration of the period of bid validityy specified by
b the Bidder on the Bidd Submission
n
Form
m or any extennsion thereoff.
Opening
27. Bid O
27.1 UNO
OPS shall con
nduct the bidd opening in public
p
at the following adddress, date and
a time.
Address:
Unitedd Nations Offfice for Prooject Servicces (UNOPS
S)
N New Rosary
R
Sisteers’ School
Alami Building- Near
Beit Haanina - Eastt Jerusalem
PO Boxx 55157
Date: 08 April 20013
Timee: 15:00PM Jeerusalem tim
me. Reference: www.timeaanddate.com/w
worldclock).
b the requirred deadline will
w be printed and a coppy of the Bidds will be putt
Bids received eleectronically by
a date speccified in Insttructions to B
Bidders, Sub
b
in a ssealed envelope that willl be opened at the time and
Clauuse 24.1. If multiple
m
Bids are sent by a same Biddeer, only the last
l received Bid will be opened.
b opened onne at a time, reading out: the name of
o the Bidderr and the Bidd Prices; and
d
27.2 Envelopes shall be
m considerr appropriatee. No Bid shall be rejecteed at Bid opeening exceptt
any oother details as UNOPS may
for laate bids, in acccordance wiith Instructioons to Bidderrs Sub-Clausse 25.1.
OPS shall preepare a recorrd of the Bidd opening thhat shall incluude, as a minimum: the name of thee
27.3 UNO
Biddeer and the Biid.
E. Evaluation
E
n and Com
mparison
n of Bids
28. Conffidentiality
28.1 Inform
mation relatting to the exxamination, evaluation, comparison,, and post-quualification of bids, and
d
recom
mmendation of contractt award, shaall not be ddisclosed to Bidders or any other persons nott
officiially concernned with suchh process unttil publicatioon of the Conntract Awardd.
NOPS in the examinationn, evaluationn, comparison, and post-28.2 Any effort by a Bidder to innfluence UN
may result in the
t rejectionn of its Bid.
qualiffication of thhe bids or conntract awardd decisions m
withstanding Instructions to Bidders Sub-Clause
S
2
28.2,
from thhe time of biid opening too the time off
Notw
Conttract Award, if any Biddeer wishes to contact UNO
OPS on any matter
m
related to the biddding process,,
it shoould do so in
n writing.
B
29. Clariification of Bids
29.1 To asssist in the ex
xamination, evvaluation, coomparison andd post-qualifiication of thee bids, UNOP
PS may, at itss
discreetion, ask any
y Bidder for a clarificationn of its Bid. UNOPS’s
U
reqquest for clarrification and the responsee
shall bbe in writing. No change in
i the prices or
o substance of the Bid shhall be soughtt, offered, or permitted.
p
o Bids
30. Responsiveness of
OPS’s determ
mination of a bid’s responnsiveness is too be based on the contennts of the bid itself.
30.1 UNO
t all the term
ms, conditions, and speccifications off
30.2 A subbstantially reesponsive Biid is one that conforms to
the B
Bidding Documents withhout materiaal deviation, reservation, or omissionn. A materiaal deviation,,
reservvation, or om
mission is one that:
(a) affects in an
ny substantiaal way the scoope, quality, or performan
nce of the Go
oods and Relaated Servicess
specified inn the Contractt; or
(b) limits in an
ny substantiaal way, inconnsistent with the Biddingg Documentss, UNOPS’s rights or thee
Bidder’s obbligations undder the Contract; or
(c) if rectified would unfairrly affect thee competitivee position of other Bidderrs presenting substantially
y
responsive bids.
OPS considerss material devviation to incclude but not to
t be limited to the follow
wing situationss:
UNO
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(d)
(e)
(f)
During prelliminary exam
mination of bids
b (verificattion of formall criteria):
 Lack of proper bidd securities in
i terms of change in th
he wording (not consisteent with thee
prescribbed format), aamount, or vaalidity period.
 Absence of bid form
m, change in the wording (not consisteent with the prescribed
p
forrmat) or lackk
p
of thee bid form.
of signaature of key portions
 The Biddder does nott accept impoortant Contraact conditionss, i.e. related to Performannce Security,,
Warran
nty, Force Maajeure, Appliicable Law, Delivery
D
Schhedule, Paym
ment Terms, Limitation
L
off
Liabilityy, etc..
 Non hisstorical docum
ments requireed in the ITB,, i.e. documennt specificallyy related to thhe tender andd
one thatt the Bidder could
c
not be expected to possess before the ITB was
w issued, have
h
not beenn
provideed .
During tech
hnical evaluattion of bids and
a qualificattion of Bidderrs:
 Specificcations of thee item quotedd vary in onee or more siggnificant resppect(s) from the
th minimum
m
requiredd Technical Specifications
S
s.
 Bidderss do not meet the minimum
m post-qualifi
fication requirrements.
During finaancial evaluattion of bids:
 The Biddder does nott accept the reequired price correction ass per ITB connditions.
 The Biddder offers lesss quantity thhan what is reequired.
30.3 If a bbid is not subbstantially reesponsive to the Biddingg Documentss, it shall be rejected by U
UNOPS and
d
may not subsequ
uently be maade responsiive by the B
Bidder by correction
c
off the materiaal deviation,,
mission.
reservvation, or om
d Omissions
31. Noncconformities,, Errors, and
31.1 Proviided that a Bid is substanntially respon
nsive, UNOP
PS:
(a) may waive any non-connformities or omissions
o
in the Bid that do
d not constittute a materiaal deviation.
(b) may requesst that the Biddder submit th
he necessary information or documenttation, within a reasonablee
period of time, to reectify nonmaaterial noncoonformities or
o omissionss in the bidd related too
ments. Such omission shaall not be rellated to any aspect of thee price of thee
documentattion requirem
Bid. Failurre of the Biddder to complyy with the reqquest may resuult in the rejeection of its Bid.
B
(c) shall correcct arithmeticaal errors on thhe following bbasis:
 If theree is a discreppancy betweeen the unit price and thhe line item total that is obtained byy
multiply
ying the unit price by the quantity, the unit price sh
hall prevail annd the line iteem total shalll
be correected, unless in the opinioon of UNOPS
S there is an obvious missplacement off the decimall
point in
n the unit pricce, in which case
c the line item total as quoted shall govern and the
t unit pricee
shall bee corrected;
 if theree is an error in a total corresponding
c
g to the adddition or subtraction of subtotals,
s
thee
subtotalls shall prevaail and the totaal shall be corrected; and
 if there is a discrepanncy between words and fiigures, the am
mount in wordds shall prevaail, unless thee
c the amouunt in figuress
amountt expressed inn words is rellated to an arrithmetic erroor, in which case
shall preevail subject to (a) and (b)) above.
31.2 If thee Bidder thatt submitted the
t lowest evvaluated Bidd does not acccept the corrrection of errrors, its Bid
d
shall be rejected and
a its Bid Security
S
may be forfeited..
minary Exam
mination of Bids
B
32. Prelim
32.1 UNO
OPS shall exaamine the bids to confirm
m that all doocuments andd technical documentatio
d
on requested
d
in Insstructions to Bidders Claause 11 havee been proviided, and to determine th
he completenness of each
h
docum
ment submittted.
mination of Terms
T
and Conditions
C
an
nd Technicall Evaluation
n
33. Exam
33.1 UNO
OPS shall exaamine the Bid
B to confirm
m that it dooes not contaain material deviation orr reservation
n
relateed to the connditions and requirementts specified in
i the GCG,, Section IV, and in the Schedule off
Requuirements, Seection III.
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33.2 If, aft
fter the exam
mination of thhe terms and conditions and
a the techn
nical evaluattion, UNOPS
S determiness
that tthe Bid is noot substantiaally responsiive in accorddance with Instructions
I
to
t Bidders Clause
C
30, itt
shall reject the Biid.
ngle Currenccy
34. Convversion to Sin
34.1 For eevaluation an
nd comparisoon purposes, UNOPS shaall convert alll bid prices expressed inn amounts inn
variouus currenciess into an amount in USD
D, using the United
U
Natioons exchangee rates establiished for thee
monthh in which th
he bids are oppened.
35. Domeestic Prefereence
35.1 Domeestic preferen
nce shall not be
b a factor in bid evaluatioon.
uation of Bid
ds
36. Evalu
36.1 UNO
OPS shall evaluate each bid that hass been determ
mined, up too this stage of the evaluuation, to bee
substtantially respponsive.
36.2 To evvaluate a Bidd, UNOPS shhall consider the followinng:
(a) Evaluation will be done for Lots;
(b) Price adjustment for corrrection of arrithmetic erroors in accordaance with Insstructions to Bidders
B
Sub-Clause 31;
(c) Price adjusstment due too discounts offered
o
in acccordance witth Instructionns to Bidderss Sub-Clausee
14.1;
OPS’s evaluattion of a bid will excludee and not take into accounnt:
36.3 UNO
(a) C
Customs dutiies and otherr import taxees, sales and other similarr taxes, whicch will be paayable on thee
G
Goods if the contract is aw
warded to the Bidder;
(b) A
Any allowannce for price adjustment
a
duuring the perriod of execu
ution of the coontract, if proovided in thee
bbid.
36.4 Biddeers are allow
wed to quote separate pricces for one or
o more lots. UNOPS maay award onee or multiplee
lots to
t more than
n one Bidderr. The methoodology of evaluation
e
too determine the lowest-eevaluated lott
combbinations, is as
a follows:
UNO
OPS shall:
(a) eevaluate onlyy complete lott;
(b) ttake into accoount the loweest priced sub
bstantially com
mpliant offer for the lot; annd
(c) w
where a suppplier does noot meet all poost-qualificattion criteria as
a specified in
i Instructionns to bidders,,
C
Clause 38, Su
ub-clause 38.4 for the lott for which itt is lowest priiced, substan
ntially compliiant, UNOPS
S
w
will award thhe affected loot in a manner which achieeves the bestt overall valu
ue-for-money combinationn
ffor UNOPS. Therefore, inn situations whereby
w
a Biddder has offerred the lowesst evaluated bid
b price (i.e..
tthe L1 Bidd
der) for moree than one loot in the sam
me Bid and at the post-qqualification stage of thee
eevaluation, itt is determineed that the Biidder does noot meet some post-qualificcation requireements for alll
tthe lots bid byy it UNOPS shall
s
proceedd as follows:
(d) A price compparison lot wiise shall be made
m
with the other Bidderrs with the second lowest bid
b price (i.e..
L
L2 Bidder).
(e) T
The price diffference betw
ween the L1 offer and thee offer of thee L2 Bidder for
f each lot shall
s
then bee
ccalculated.
(f) IIn order to achieve
a
the highest
h
saving
gs and select the most cost effective combinationn of multiplee
ooffers for thee final recom
mmendation of
o award, thee lots where the price diffferences betw
ween the L1
ooffer and thhe offer of the
t L2 Biddder are higheer shall be awarded
a
to the L1 Biddder until thee
ccombinationss of all lots aawarded to thhe L1 Bidder reaches the value
v
that could be awardded to the L1
B
Bidder taking
g into accounnt the post-qqualification requirements
r
as stated in the ITB (e.gg. productionn
ccapacity, turnnover, maxim
mum contract value, etc.).
37. Comp
parison of Bids
B
37.1 UNO
OPS shall com
mpare all subbstantially responsive bidds to determine the lowesst priced com
mpliant offer,,
in acccordance witth Instructionns to Bidderss Clause 36.
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37.2 Bid ccomparison will
w be madde on the tottal cost, deliivered to finnal destinatioon. UNOPS reserves thee
right to compare freight pricees of Bidderrs with rates of reputablee freight forrwarders andd to considerr
B
beinng found lesss
such rates for thee purpose of bid evaluatioon. In the evvent of freighht prices of Bidders
F
basis to
o
comppetitive than rates offeredd by freight forwarders, UNOPS maay issue a Contract on FCA
the V
Vendor insteaad of DAP/C
CFR, and issue a separaate contract for freight to
o a freight forwarder,
f
iff
deem
med in the besst financial innterest of UN
NOPS.
n of the Bidd
der
38. Post--qualification
38.1 UNO
OPS shall dettermine to itss satisfactionn whether thee Bidder thaat is selected as having suubmitted thee
lowesst evaluated and substanttially responssive bid is quualified to peerform the Contract satisffactorily.
d
n shall be based upon an
a examinatioon of the doocumentary evidence
e
of the
t Bidder’ss
38.2 The determinatio
qualiffications subbmitted by thhe Bidder, puursuant to Insstructions to Bidders Clauuse 19.
a
determination
d
n shall be a prerequisitte for awardd of the Con
ntract to thee Bidder. A
38.3 An affirmative
negattive determin
nation shall result
r
in disq
qualification of the bid, inn which evennt UNOPS shall proceed
d
to the next loweest evaluatedd bid to makke a similarr determinattion of that Bidder’s caapabilities to
o
perfoorm satisfactoorily.
g the lowestt priced subsstantially com
mpliant offeer in accordaance with Insstructions to
o
38.4 Afterr determining
Biddeers Sub-Clauuse 37.1, UN
NOPS shall carry out thee post-qualiffication of thhe Bidder inn accordancee
with Instructionss to Bidders Clause 38,, using onlyy the requireements specified. Requiirements nott
includded in the teext below shaall not be used in the evaaluation of thhe Bidder’s qualificationns. When thee
Biddeer is not the manufactureer of the Gooods, the Biddder shall be duly authoriized by the manufacturer
m
r
of thee Goods whoo meets the criteria below and all suupporting doccuments/info
ormation as asked
a
below
w
for thhe Bidder shaall also be suubmitted for the
t manufactturer with thhe Bid:
(a) Financial Capability
C
The Biddeer shall furrnish docum
mentary evidence that it meets the
t
followinng financiall
requiremen
nt(s):
 Liquidiity: the ratio Average Cuurrent assets / Current liaabilities over the last 2 yeears must bee
equal or
o greater thaan 1. Bidderrs must incluude in their Bid
B audited balance sheets covering
g
the last 2 exercises
 Profitabbility: the prrofit margin
n, i.e. Profit before interrest and taxx x 100 / Saales revenuee
(turnovver) must be greater thann 1. Bidders must
m includee in their Bidd audited proofit and losss
accountts covering the last 2 exeercises
 The Biddders who arre manufactu
urers should have annuall sales turnovver of minim
mum 3 timess
the value as quoteed against eaach lot, in any
a one of the last fivee years to qualify
q
for a
a
criteriia will be cuumulative forr the purposse of evaluatting multiplee
particullar lot. The above
lots.
 For nonn-manufacturrer Bidders (excluding
(
a
agents
quotin
ng in the nam
me of the maanufacturer)::
the Bid
dder should have
h
annual sales turnovver of minimuum the valuee as quoted against each
h
lot, in any
a one of thhe last five years
y
to qualiify for a partticular lot. The
T above criiteria will bee
cumulaative for the purpose
p
of ev
valuating muultiple lots.
(b)
Experiencee and Techniical Capacityy
The Biddeer shall furnnish documen
ntary evidennce to demoonstrate that it meets thhe followingg
experience requirement((s):
 Bidderss shall invariiably furnish documentary
ry evidence (Client's
(
certiificate) in suupport of thee
satisfacttory operationn of the Goodds supplied by
b the Bidder..
 Bidderss shall furnissh data to suupport that thhey have thee production capacity to perform thee
Contracct and compleete delivery of
o the suppliess within the stipulated
s
deliivery period.
 Bidder should be inn continuous business of manufacturin
ng / supplyinng the specifiic product ass
d
the laast 1 (one) year
y
and sim
milar productss
specifieed in the ‘Scchedule of reequirement’ during
during the
t last 3 (thrree) years prioor to bid openning.
 Details of experiencce and past performance
p
of the Biddeer on productt offered andd on those off
o current con
ntracts in hannd and otherr
similar nature withinn the past 5 (five) years and details of
committments (sugggested form given in Secction II, Biddding Forms,, Form 10: Performancee
Statemeent Form.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 13 of 50
0
S
Section
I – Instructions
I
s to Bidderss
 Brief write-up,
w
backed with addequate data,, explaining the Bidder’s available capacity
c
andd
experiennce (both tecchnical and commercial)) for the mannufacture and
d supply of the requiredd
Goods within
w
the sppecified time of completioon after the meeting
m
of all
a of the Biddder’s currentt
committments.
 Confirm
mation that all the facilities exist in thhe Bidder’s factory
f
for in
nspection andd testing andd
these will
w be made available
a
to UNOPS
U
or hiss representativve for inspecttion.
(c)
Additional Requiremennts:
 For West
W
Bank Suppliers
S
only: Please provide
p
a copy
c
of youur registratioon with thee
Palestin
nian Ministryy of Financee or a VAT clearance
c
cerrtificate from
m your VAT
T office from
m
your arrea, the resulltant purchasse order(s) for
fo West Ban
nk will be with
w ZERO VAT
V
and thee
bidder should
s
be abble to issue a zero VAT innvoice in casse of contractt award.
 Certificcation of inncorporation of the Biddder and Maanufacturer. Legal statuus, place off
registraation and prinncipal place of business of
o the compaany or firm or
o partnershipp, etc
 Documeentary evidennce of the eliggibility of thee Goods and Related Servvices as per Innstructions too
Bidderss Clause 5.1 consisting
c
of a statement inn the Price Schedule on th
he country off origin of thee
Goods and Related Services offe
fered which shall
s
be confi
firmed by a certificate
c
of origin at thee
t event thatt a contract iss awarded to the
t Bidder.
time of shipment in the
 Detailed
d description of the Goodss essential tecchnical and performance characteristics
c
s.
 The passt performancce of the Biddder shall be taken
t
into account for evaaluation. The Bidder shalll
disclosee instances off previous paast performannce that may have resulted
d in adverse actions
a
takenn
against the Bidder annd the manuffacturers whoose products are
a being offfered by the Bidder,
B
in thee
Five) years (ssee Schedule IV, Bidding Forms, Form
m 11). Such adverse
a
actionns (includingg
last 5 (F
suspenssion or cancellation of its manufacturinng license byy regulatory authorities,
a
prroduct recallss
etc.) maay be treated as unsatisfacctory perform
mance historyy while decidiing the awardd of contract..
If no in
nstance of prrevious past performancee has resulted
d into adversse actions thhis should bee
clearly indicated
i
in the
t Bidder’s bid.
b
38.5 Notw
withstanding anything staated above, UNOPS
U
reseerves the righht to assess the
t Bidder’ss capabilitiess
and ccapacity to exxecute the Coontract satisffactorily befoore deciding on award.
c
they are subject to
t be disquallified if they
y
38.6 Evenn though the Bidders meeet the above qualifying criteria,
have made misleaading or falsse representaations in the forms, stateements and attachments
a
s
submitted
in
n
n properly
y
prooff of the quaalification reequirements; and/or recoord of poor performance such as, not
comppleting contraacts, inordinaate delays inn completion,, litigation hiistory, financcial failures eetc.
OPS’s Right to
t Accept An
ny Bid, and to
t Reject An
ny or All Bidss
39. UNO
39.1 UNO
OPS reserves the right to accept or reeject any bidd, and to annnul the biddinng process aand reject alll
bids aat any time prior
p
to contrract award, without
w
therebby incurring any liabilityy to Bidders.
F. Award
A
of Contract
C
40. Awarrd Criteria
40.1 In thee event of a Contract
C
awaard, UNOPS
S shall awardd the Contracct to the Bidd
der whose offfer has been
n
determ
mined to be the lowesst evaluated bid substanntially respoonsive to th
he Bidding Documents,,
proviided further that
t the Biddder is determiined to be quualified to peerform the Coontract satisffactorily.
ward, UNOP
PS may requeest from the loowest evaluatted responsiv
ve Bidder/s annd at his / herr
40.2 Prior to contract aw
e
to prrovide samplees of the requuested produccts Items shou
uld be availab
ble for evaluaation in eitherr
own expense
in Jerrusalem or thhe West Bankk within 5 wo
orking days of
o any such request being made. Itemss will then bee
evaluuated against the
t specificattions containeed in this biddding documeent and those submitted byy the bidder/ss
in response to th
his ITB, If the bidder//s failed to provide thee samples in accordance with thee
d dimension
ns as shown under
u
(COM
MPARATIVE DATA) within
w
five daays from thee
specifications and
r
to su
ubmit the samples, their bid will be considered non
n responsiive bids and
d
date of UNOPS request
not be recom
mmended forr contract aw
ward. Please note that no remuneration
n will be madde to bidder/ss
will n
for thhe provision of
o the sampless.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 14 of 50
0
S
Section
I – Instructions
I
s to Bidderss
40.3 Beforre the awarrd of Contraact, UNOPS
S may inspeect the mannufacturing facilities off the lowestt
evaluuated responssive Bidder to assess his capability to successfu
ully perform
m the Contracct as per thee
termss and conditions specifiedd in the ITB..
OPS’s Right to
t Vary Quaantities at Tim
me of Award
d
41. UNO
41.1 At thhe time the Contract
C
is aw
warded, UNO
OPS reservess the right to
o increase or decrease thee quantity off
Goodds and Relateed Services originally
o
speecified in Secction III, Sch
hedule of Reqquirements, provided
p
thiss
does not exceed 100% (One Hundred), and
an without any
a change in
i the unit prices
p
or otheer terms andd
b and the Biidding Docum
ments.
condiitions of the bid
42. Publiication of Coontract Awarrd
42.1 UNO
OPS shall pubblish in UNO
OPS website
(http:://www.unopps.org/englishh/whatweneeed/Pages/Contractawardss.aspx) the following information::
the IITB Referennce Number,, the Descriiption of thhe Goods / Services proocured, the Beneficiary
y
Counntry, The Su
upplier Namee and Counttry, the Conttract Value and the Issu
ue Date of thhe Contract..
Afterr publicationn of the aw
ward, unsucccessful Biddders may request in wrriting to UN
NOPS for a
debriefing seekin
ng explanatioons on the grrounds on which
w
their bids were nott selected. UNOPS
U
shalll
mptly respondd in writing to any unsuuccessful Biidder who, after
a
Publicaation of conntract award,,
prom
requeests a debrieffing.
f
of the signed Contract
C
Form
m and perform
mance securityy pursuant too
42.2 Uponn the successfful Bidder’s furnishing
Instruuctions to Biddders Clause 44, UNOPS will
w promptlyy notify and will
w dischargee the Bid Seccurity of eachh
unsucccessful Bidd
der.
43. Signiing of Contraact
43.1 Prior to the expiiration of the period of bid validityy, UNOPS shall send th
he successfull Bidder thee
S
Condditions for Goods.
G
Contrract and the Special
n, date, and return it to
o
43.2 Withiin 10 days of receipt of the Contraact, the succcessful Biddder shall sign
UNO
OPS.
44.
Perfoormance Seccurity
f
UNOPS
S, the successsful Bidder shall furnish
h
44.1 Withhin 14 (fourteeen)] days off receipt of thhe Contract from
the P
Performancee Security inn accordancee with the GCG, usingg for that pu
urpose the P
Performancee
Secuurity Form included in Section VI, Contract foorms, or another Form acceptable to UNOPS..
UNO
OPS shall proomptly dischharge the Bidd Securities oof the unsuccessful Biddeers.
mit the abovve-mentionedd Performan
nce Security or sign thee
44.2 Failuure of the suuccessful Biddder to subm
Contrract shall coonstitute suffficient grounnds for the annnulment off the award and
a forfeiture of the Bid
d
Securrity. In that event UNOP
PS may awaard the Contrract to the next
n
lowest evaluated
e
Biidder, whosee
offer is substantiaally responsiive and is deetermined byy UNOPS to be qualifiedd to perform the Contractt
satisffactorily.
45.
Shipm
ment Requirrements
d
45.1 Wherre the Succcessful Biddder is requirred to ship the relevannt goods/prooducts to thhe occupied
Palesstinian territtory, it will commence the deliveryy process onnly when UNOPS
U
has provided an
n
official request foor delivery.
d
proccess, UNOPS will providde assistancee in obtaininng the relevannt Israeli tax
x
45.2 To faacilitate the delivery
and ccustom dutiees exemptionn. UNOPS wiill not, howeever, assume any liability
y or risk wherre the Israelii
Authhorities do noot, for any reason, providde such tax annd customs duties
d
exempptions.
45.3 The Successful Bidder
B
will furthermore assume alll liability an
nd risk relaated to the approval
a
orr
ducts by the Coordinatoor of Govern
nments Actiivities in thee Territoriess
clearrance of the goods/prod
(COG
GAT). In thiis respect, th
he Successfull Bidder is responsible
r
fo all other costs
for
c
associaated with thee
delivvery, includinng but not liimited to co
osts for storaage (at port), customs brrokers and trransportation,,
produuct variationss and currencyy fluctuation.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 15 of 50
0
Updated 19 November 2011
Section II. Bidding Forms
Table of Forms
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Bid / No Bid Confirmation Form
Check-List Form
Bidder Information Form
Joint Venture Partner Information Form
Bid Submission Form
Price Schedule Form
Technical Specification Form
Bid Security (Bank Guarantee) Form
Manufacturer’s Authorization Form
Performance Statement Form
No Adverse Action Confirmation Form
ITB No. UNOPS/JMPC/00080256/ITB/2013/003
Page 16 of 50
Sectiion II – Bidding Formss
1. Bid
d / No Bid
B Con
nfirmatiion Form
m
[Complete this
t page andd return it priior to bid opeening if you do not intend to bid]
Daate:
To:
UNOPS
C
(JMPC)
Jerusalem Operation Centre
ud Hilaneh
Ms Kholou
Faax /email: +972 2 628 15886/
[email protected]
From:
Subject:
ITB, UNOP
PS case no.: UNOPS/JMPC/000802556/ITB/2013//003– Projecct no. 000802256
o
YES,, we intend too submit an offer.
we are unablle to submit a bid in respo
onse to the above
a
mentio
oned invitatioon to bid duee to the
NO, w
reasoon(s) listed beelow:
()
The req
quested produucts are not within
w
our raange of supplly
We are unable to subbmit a comppetitive offer for the requeested produccts at the mom
ment
()
quested produucts are not available
a
at thhe moment
The req
()
We cann
not meet the requested sp
pecificationss
()
We cann
not offer the requested tyype of packinng
()
We can only offer FCA
F
prices
()
The infoormation proovided for quuotation purpposes is insuffficient
()
Your IT
TB is too com
mplicated
()
Insufficcient time is allowed
a
to prrepare a quottation
()
We cann
not meet the delivery req
quirements
()
We cannnot adhere to
t your terms and condittions (please specify: pay
yment terms, request forr
()
perform
mance securitty, etc)
We do not
n export
()
Our prooduction capaacity is curreently full
()
We are closed durinng the holidayy season
()
d to give priorrity to other clients’ requuests
We had
()
We do not
n sell direcctly but throuugh distributoors
()
We hav
ve no after-saales service available
a
()
The perrson handlingg the bids is away
a
from thhe office
()
Others (please
(
speciify)
()
We wou
uld like to receive future ITBs for thiss type of goo
ods
()
We donn’t want to reeceive ITBs for
f this type of goods
()
NOPS has qu
uestions to the
t bidder concerning
c
tthis NO BID
D, UNOPS sh
hould contacct
If UN
Mr./M
Ms.___________________, phone/email _________________, who
w will be able to assisst.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 17 of 50
0
Sectiion II – Bidding Formss
2. Ch
heck-Lisst Form
m
[P
Please fill in and include with your Biid]
[The list off activities below must reeflect what is
i required as per the Insstructions to Bidders, thee BDS, and
S
Sections III and
a IV. Deleete this comm
ment once the list of activvities has beeen completeed]
Activity
Yes/N
No/NA
Paage No in youur Bid
Remark
Have you duuly completeed as all the
Bidding Forrms providedd in Section
II?; i.e.:
- Bid / Noo bid Confirm
mation
- Bidder Innformation
- Joint Veenture Partner Informationn
and assoociated docum
ments as per
Instructions to Biddeers Sub Clausse
4.4
- Bid Subm
mission Form
m
- Price Schhedule
- Technicaal Specification
Compliaance Confirm
mation
(Comparrative Data Table)
T
- Manufaccturer’ Authoorization
- Performaance Statemeent
- No Adveerse Action Confirmation
C
n
Form
Have you prrovided the information
i
aas
per Instructiions to Bidders Clauses:
- 18: Docuuments estab
blishing the
conform
mity of the Gooods and
Related Services
- 38: Post--qualificationn of the Biddder
- Financiaal capability related
r
documennts
- Experiennce and technnical capacitty
related ddocuments
- Additionnal requiremeents
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 18 of 50
0
Sectiion II – Bidding Formss
3. Bid
dder Infformatiion Form
1.
Expeertise of Org
ganization:
Pleease fill in
Organizatiion structure (e.g. servicee provider,
wholesalerr, trader, man
nufacturer)
Years of company experience
Areas of exxpertise of organization
o
Current Liicenses if anyy, and Permiits (with datees,
numbers aand expirationn dates)
Heath Autthority Registration Inforrmation
Productionn Capacity
2.
Quality Assuraance Certificcation:
Internationnal Quality Management
System (QM
M
MS)
List of othher ISO certifficates or equuivalent
certificatess
Presence and
a characterristics of in-hhouse qualityy
control labboratory
3.
Expeertise of Stafff:
Total num
mber of staff
Number off staff involv
ved in similarr supply
contracts
Clien
nt Referencee List:
Pleasse provide refferences suchh as client deetails, comm
mercial bank details,
d
etc.
Tellephone:
Name of ccompany:
Contacct person:
1.
4.
E-maill:
2.
3.
5.
Conttact details of
o persons th
hat UNOPS may contacct for requessts for clariffication duriing bid
evalu
uation:
Name/Surnname
Tel Numbeer (direct)
Email addrress (direct)::
PS: This perrson must bee available duuring the nexxt two weekss following receipt
r
of bidd
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 19 of 50
0
Sectiion II – Bidding Formss
4. Joiint Ventture Paartner In
nformaation Foorm
[The Bidderr shall fill in this Form inn accordancee with the insstructions ind
dicated below
w].
Date: [inserrt date (as da
ay, month annd year) of Biid Submissioon]
ITB No.: [innsert numberr of bidding process]
p
___ pages
Page _________ of ____
1. Bidderr’s Legal Name: [insert Bidder’s
B
legaal name]
2. JV’s P
Party legal naame: [insert JV’s
J
Party leegal name]
3. JV’s P
Party Countryy of Registraation: [insert JV’s Party country
c
of reegistration]
4. JV’s P
Party Year off Registrationn: [insert JV
V’s Part year of registratio
on]
5. JV’s P
Party Legal Address in Country off Registratioon: [insert JV’s
J
Party leegal addresss in
countrry of registraation]
6. JV’s P
Party Authoriized Represeentative Inforrmation
Name: [inssert name off JV’s Party authorized
a
reepresentativee]
Address: [insert
[
addreess of JV’s Paarty authorizzed representtative]
Telephonee/Fax numberrs: [insert tellephone/fax numbers
n
of JV’s
J
Party au
uthorized reppresentative]]
Email Adddress: [insertt email addreess of JV’s Party
P
authorizzed represen
ntative]
7. Attachhed are copiess of original documents
d
o [check thee box(es) of the
of:
t attached original
docum
ments]
 Articlees of Incorpooration or Reggistration of firm
f
named in
i 2, above, in accordancee with
Instrucctions to Biddders Sub-Claauses 4.1 andd 4.2.
JV Aggreement, or letter
l
of intennt to enter intto such an Aggreement, sig
gned by the leegally
authorrized signatorries of all thee parties
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 20 of 50
0
Sectiion II – Bidding Formss
5. Bid
d Submission Form
F
[The Bidderr shall fill in
n this Form in
i accordancce with the innstructions in
ndicated No alterations to its formatt
shall be perrmitted and no
n substitutioons shall be accepted.]
a
Date: [inserrt date (as da
ay, month annd year) of Biid Submissioon]
ITB No.: [innsert numberr of bidding process]
p
Invitation too Bid No.: [iinsert No of ITB]
I
Alternative No.: [insert identificatioon No if this is
i a Bid for an
a alternativee]
c
nam
me of Purchaaser]
To: [insert complete
We, the unddersigned, deeclare that:
(a)
We have
h
examineed and have no reservatiions to the Bidding
B
Doccuments, inclluding Amenndment No.::
_______________[[insert the nuumber and isssuing date of
o each Amenndment];
(b)
We offer
o
to supply in conforrmity with thhe Bidding Documents
D
a in accord
and
dance with the
t Delivery
y
Scheddules specifiied in the Schedule
S
of Requiremennts the follo
owing Good
ds and Relatted Servicess
_________________________ [insert
[
a brieef descriptionn of the Goodds and Relatted Services]];
(c)
The total pricee of our Bid, excluding any discounts offered
o
in item (d) below, is::
_________________________________[inseert the total bid price in
n words and
d figures, inndicating thee
variouus amounts and
a the respeective currenncies];
m
y for their appplication are:
(d) The disscounts offerred and the methodology
h
Discoounts. If our bid is acceppted, the folllowing discoounts shall appply.________ [Specify inn detail each
discouunt offered and
a the specif
ific item of thhe Schedule oof Requiremeents to which
h it applies.]
hodology of Application
n of the Disscounts. Thee discounts shall
s
be appllied using thhe following
g
Meth
methood:___________ [Specify in detail the method thatt shall be useed to apply thhe discounts]];
(e)
Our bbid shall be valid
v
for the period
p
of tim
me specified in Instructio
ons to Bidderrs Sub-Clausse 20.1, from
m
the daate fixed forr the bid submission dead
dline in accoordance withh Instructions to Bidderss Sub-Clausee
24.1, and it shall remain
r
bindiing upon us and
a may be accepted
a
at any
a time befo
fore the expirration of thatt
periodd;
(f)
If ourr bid is acceppted, we com
mmit to obtaain a perform
mance securitty in accordaance with Innstructions to
o
Biddeers Clause 44
4 and GCC Clause
C
12 forr the due perfformance off the Contractt;
(g)
We, iincluding anny subcontraactors or sup
ppliers for any
a part of the contractt, have natioonality from
m
counttries_______
__ [insert thee nationality of the Biddeer, including
g that of all parties
p
that comprise
c
thee
Biddeer, if the Biddder is a JV, and
a the natioonality each subcontracto
s
or and suppliier]
(h)
We have no confllict of interesst in accordannce with Insttructions to Bidders
B
Sub--Clause 4.2;
(i)
Our ffirm, its affilliates or subbsidiaries—inncluding anyy subcontractors or supp
pliers for anyy part of thee
contraact—has nott been declarred ineligiblee by UNOPS, in accordannce with Insttructions to Bidders
B
Sub-Clausse 4.3;
(j)
hat you are noot bound to accept
a
the lowest evaluatted bid or any other bid that
t you may
y
We unnderstand th
receivve.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 21 of 50
0
Sectiion II – Bidding Formss
Signed:_________________ [insert siggnature of person whosee name and capacity
c
are shown]
s
In the capaccity of _____
___[insert leggal capacity of person sig
igning the Biid Submissionn Form]
p
signinng the Bid Su
ubmission Fo
orm]
Name:_____________ [iinsert compleete name of person
B
Duly authorrized to sign the bid for aand on behalff of:_____ [iinsert compleete name of Bidder]
_ day of ____________________, ________ [insert date of signiing]
Dated on _____________
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 22 of 50
0
Updated 19 November 2011
6. Price Schedule Form
The Bidder/s shall fill in these Price Schedule Forms in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall
coincide with the List of Goods and Related Services specified by UNOPS in the Schedule of Requirements.]
BIDDER/S’S TOTAL PRICES (Price & Currency to be entered by Bidder/s):
TOTAL FIRM DAP PRICE, oPt :
TOTAL FIRM FCA PRICE
BIDDER/S’S PRICES FOR GOODS (Price & Currency to be entered by Bidder/s):
LOT #
ITEM #
DESCRIPTION
QTY
1
2
1
Motorcycles Tracking Devices
100
1
Vehicle Tracking Devices
500
CURRENCY:
UNIT PRICE
FCA
UNIT PRICE
DAP
TOTAL PRICE
FCA
TOTAL PRICE
DAP
BIDDER/S’S PRICES FOR SERVICES (Price & Currency to be entered b):
Delivery and Installation fees shall be included in the item price
BIDDER/S’S DISCOUNT FOR ACCELERATED PAYMENT
_______% of total firm price for each calendar day less than thirty (30) days
BIDDER/S’S DELIVERY DATA
LOT 1
Country of origin of offered products:
LOT 2
DAP point(s) of delivery for offered
LOT 1
products in the Occupied Palestinian
LOT 2
Territory (oPt)
LOT 1
FCA point(s) delivery for offered products
LOT 2
LOT 1
Delivery time (DAP from date of order):
LOT 2
LOT 1
Availability in Stock in Occupied
Palestinian Territory (oPt)
LOT 2
ITB No. UNOPS/JMPC/00080256/ITB/2013/003
Page 23 of 50
Section II – Bidding Fo
orms
Storaage Location
Coun
ntry/ Point Shippeed From
LOT 1
LOT 2
LOT 1
LOT 2
Shipm
ment dimensions of offered produ
ucts
(Inclu
uding package):
Gross weight
Total vollume
ble):
Contaainers (if applicab
Numb
ber
Custo
oms Broker
Name
I.D. No.
Name off Contact Person
Address
Phone No
o.
Mobile N
No.
E-Mail
ITB No. UNOPS//JMPC/00080256/IT
TB/2013/003
Page 24 of 50
Updated 19 November 2011
7. Technical Specification Form
(Comparative Data Table)
Bidders must complete the right column of the table and the compliance confirmation statement as included
in Section III, Schedule of Requirements; Technical Specifications.
Comparative Data Table
Bidder/s must complete the right column of the below table and the compliance confirmation statement:
Compliance Table
Bidder/s is required to provide a mandatory ITB compliance statement indicating any deviations from items
in the ITB/Specification. Indicate an exception to the requirement by the word “Exception – see vendor’s
technical specification below” following the applicable Article number. Should the proposed goods not
entirely comply with the requirements specified, but ultimately achieve the intent, the Proponent shall
explain fully the extent, or lack thereof, of compliance for the applicable exception proposed. Instances
where there is no indication of exception taken shall be considered compliant.
LOT NO. ONE: MOTORCYCLES TRACKING DEVICES
Item
Description
Please fill-in
Motorcycles Tracking Devices (Quantity 100)
1.1
Data Communications:
 SMS/GPRS/RS232
 Quad-band EGSM 850/900/1800/1900
 GPRS class 10
GPS:
 GPS based on NMEA 0183 output format
 Accuracy < 2.5 meters
 Hot start < 1 second
 External Antenna included
Inputs/Outputs and sensors:
 2 Analog Inputs that can operate as Digital inputs (Active High / Active
Low)
 2 Outputs open collector driven 150mA at 12V DC
 CAN bus interface
Power:
 Operating Voltage 12V DC
 Backup battery - Li-ion 1000 mAh
Operating environment:
 IP66 environment protection level
 Operating temperature: 0°C to 50°C
Documentation in English:
 User manual
 Detailed documentation of the application interface and data transmission
protocols
 Installation instructions
Additional:
 ON Board status led
 Built in G sensor
 Jamming detection
 Panic Button
ITB No. UNOPS/JMPC/00080256/ITB/2013/003
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
Page 25 of 50
Sectiion II – Bidding Formss

RFID prox
ximity card reader suppport for drivver identification and
authorizatiion
Insstallation:
 Device insstalled in thee Motorcycle
 All requireed installatioon material and accessories includ
ded
 External anntenna instaallation
Miinimum Waarranty: Tw
wo Years
L
LOT
NO. TWO:
T
VEH
HICLE TRA
ACKING DEVICES
D
(Yes/N
No)
Deescription
Please fill-in
f
Item
(Yes/N
No)
Vehicle Tracking Devices
D
(Qu
uantity 1000)
2.1
Daata Commu
unications:
 SMS/GPR
RS/RS232
 Quad-band
d EGSM 8550/900/18000/1900
 GPRS classs 10
GP
PS:
 GPS based
d on NMEA
A 0183 outpuut format
 Accuracy < 2.5 meterrs
 Hot start < 1 second
 External Antenna
A
inclluded
Inp
puts/Outpu
uts and senssors:
 2 Analog Inputs
I
that can
c operate as Digital inputs (Active High / Active
A
Low)
 2 Outputs open collecctor driven 150mA
1
at 12V DC
 CAN bus interface
i
Pow
wer:
 Operating Voltage: 122V DC
 Backup baattery: Li-ionn 1000 mAh
Op
perating environment:
 Operating temperaturee: 0°C to 50
0°C
Doocumentatioon in Engliish:
 User manu
ual
 Detailed documentatioon of the appplication innterface and
d data transm
mission
protocols
 Installationn instructionns
Ad
dditional:
 On board status
s
led
 Built in G sensor
 Jamming detection
d
 Panic Buttton
 RFID prox
ximity card reader suppport for drivver identification and
authorizatiion
Insstallation:
 Device insstalled in thee vehicles
 All requireed installatioon material and accessories includ
ded
 External anntenna instaallation
Miinimum Waarranty: Tw
wo Years
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
(Yes/N
No)
Page 26 of 50
0
Sectiion II – Bidding Formss
THE OFFERED PROD
DUCTS ARE IN ACCOR
RDANCE WIITH THE RE
EQUIRED SPECIFICAT
TIONS AND
D
AL REQUIR
REMENTS:
TECHNICA
YES
NO
ANY DEVIIATIONS MUST
M
BE LIS
STED BELO
OW:
--------------------------------------------------------------------------------------------------------------------
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 27 of 50
0
Sectiion II – Bidding Formss
8. Bid S
Security (Bank
k Guara
antee) F
Form
No Bid Seccurity is requ
uested
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 28 of 50
0
Sectiion II – Bidding Formss
9. Man
nufacturrer’s Au
uthorizzation Form
F
he instructionns indicated.
[The Bidderr shall requirre the Manuffacturer to fiill in this Forrm in accorddance with th
This letter oof authorization should be on the letteerhead of thee Manufacturrer and shouuld be signedd by a
person withh the proper authority
a
to sign
s
documeents that are binding on th
he Manufactturer. The Biidder shall
include it inn its bid, if so
o indicated inn the Instructions to Biddders]
D
Date:
[insert date
d (as day, month and year)
y
of Bid Submission]]
mber of biddding process]]
ITB No.: [insert num
A
Alternative
N [insert iddentification No if this is a Bid for an alternative]]
No.:
To: [insert complete
c
nam
me of UNOP
PS]
S
WHEREAS
We [insert ccomplete nam
me of Manuffacturer], whho are officiaal manufactuurers of [insert type of gooods
manufacturred], having factories
f
at [insert
[
full adddress of Maanufacturer’ss factories], do
d hereby auuthorize
o Bidder] to submit a bid
d the purposee of which iss to provide the
t followingg Goods,
[insert compplete name of
manufactureed by us [inssert name annd or brief deescription off the Goods], and to subseequently neggotiate and
sign the Conntract.
fu guaranteee and warrannty in accordaance with Cllause 13 of thhe General Conditions
C
We hereby extend our full
with respect to the Goods offered by the above firrm.
for Goods, w
o the Manufa
facturer]
Signed: [inssert signaturre(s) of authoorized repressentative(s) of
a
reepresentativee(s) of the Manufacturer]
M
]
Name: [inseert complete name(s) of authorized
Title: [inserrt title]
_ day of ____________________, ________ [insert date of signiing]
Dated on _____________
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 29 of 50
0
Sectiion II – Bidding Formss
10. Peerforma
ance Staatement Form
(for tthe period of
o the last five years)
Bid no:__________
______________________________
Name of thee Firm _____
Order placeed Order noo
by (Full
& date
address of
purchaser)
Description
& quantiity of
ordered items
i
Valuue of
Ordeer
Datee of completion of
Delivvery
Acctual
As per
p
Conttract
Rem
marks
inddicating
reaasons of
latee
dellivery, if
anyy
Was the
W
s
supplies
of
g
goods
s
satisfactory
Signature annd seal of thee Bidder
____________________________
Countersignned by and seeal of Charteered Accounttant
____________________________
To be attachhed: Documeentary evidennce (Client’ss certificate) in support off satisfactoryy completionn of above
orders.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 30 of 50
0
Sectiion II – Bidding Formss
11. Noo Adverrse Actiion Con
nfirmattion Forrm
This is to ceertify that [de
delete unwantted option]:
a. No adveerse action has
h been takeen against thee Bidder [inssert Bidder’ss name] and the
t
manufaacturers [inseert manufactu
urer’s name]]) whose pro
oducts are beiing offered by
b the
Bidder against this Invitation
I
to Bid, in the last 5 (Five) years.
y
i adverse acctions taken
b. The folllowing instannces of previous past perrformance haave resulted in
against the Bidder [insert
[
Biddeer’s name]) and
a the manuufacturers [in
nsert manufaacturer’s
w
produucts are being
g offered by the Bidder, in
i the last 5 (Five)
(
years. Such
name] whose
adversee actions inclluded:
r
for adverse
a
actions and resullt of adverse actions; i.e. suspension
(indicatte date and reasons
or canccellation of manufacturing
m
g license by regulatory authorities,
a
p
product
recallls,
blacklissting, debarm
ment from bid
dding etc.)
Siggnature_____
_________
Nam
me____________________
Dessignation witth stamp____
_
Datte_______
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 31 of 50
0
Sectioon III – Schedule of Reequirementss
Sectiion IIII. Scheedule oof Req
quirem
ments
C
Content
s
1.
2.
3.
4.
5.
L
List of Goods
G
andd Deliverry Scheddule
L
List of Related
R
Seervices and
a Comppletion Schedule
S
T
Technicaal Specifi
fications
D
Drawinggs
IInspectio
ons and Tests
T
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 32 of 50
0
Sectiion III – Schedu
ule of Requirem
ments
1 List of Go
oods and Delivery
D
S
Schedule
LO
OT NO. ONE: MOTORCYCLES TRACKIING DEVICES
S
Item
Description
n
QTY
P
Please fill-in
Delivery Sched
dule from date of
o
Contract for (P
PCP, Ramallah,,
oPt)
M
Motorcycles Tracking Devicees (Quantity 1000)
1.1
Data Commu
unications:
 SMS/GPR
RS/RS232
 Quad-band
d EGSM 850/9000/1800/1900
 GPRS classs 10
GPS:
 GPS based
d on NMEA 01883 output formaat
 Accuracy < 2.5 meters
 Hot start < 1 second
 External Antenna
A
includedd
Inputs/Outpu
uts and sensors:
 2 Analog Inputs that can ooperate as Digittal inputs (Activ
ve High / Activee
Low)
 2 Outputs open
o
collector ddriven 150mA at
a 12V DC
 CAN bus interface
i
Power:
 Operating Voltage 12V DC
C
 Backup baattery - Li-ion 10000 mAh
Operating en
nvironment:
 IP66 environment protectiion level
 Operating temperature: 0°°C to 50°C
Documentatio
on in English:
ITB No. UNOPS//JMPC/00080256/IT
TB/2013/003
(Yes/No)
(Yes/No)
100
8 Weeks
W
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
Page 33 of 50
Sectiion III – Schedu
ule of Requirem
ments


User manu
ual
Detailed do
ocumentation oof the application
n interface and data transmissiion
protocols
 Installation
n instructions
Additional:
 ON Board status led
 Built in G sensor
 Jamming detection
d
 Panic Button
 RFID prox
ximity card readder support for driver
d
identificaation and
authorizatiion
Installation:
 Device installed in the Mootorcycle
 All requireed installation material
m
and accessories includeed
 External an
ntenna installatiion
Minimum Wa
arranty: Two Y
Years
LOT
T NO. TWO: VEHICLE
V
TRA
ACKING DEV
VICES
Item
Description
n
2.1 Vehicle Track
king Devices (Q
Quantity 100)
Data Commu
unications:
 SMS/GPR
RS/RS232
 Quad-band
d EGSM 850/9000/1800/1900
 GPRS classs 10
GPS:
 GPS based
d on NMEA 01883 output formaat
 Accuracy < 2.5 meters
 Hot start < 1 second
ITB No. UNOPS//JMPC/00080256/IT
TB/2013/003
(Yes/No)
(Yes/No)
(Yes/No)
QTY
P
Please fill-in
Delivery Sched
dule from date of
o
Contract for (P
PCP, Ramallah,,
oPt)
(Yes/No)

8 Weeks
W
(Yes/No)
Page 34 of 50
Sectiion III – Schedu
ule of Requirem
ments
External Anten
nna included
Inputs/Outpu
uts and sensors:
 2 Analog Inputs that can ooperate as Digittal inputs (Activ
ve High / Activee
Low)
 2 Outputs open
o
collector ddriven 150mA at
a 12V DC
 CAN bus interface
i
Power:
 Operating Voltage: 12V D
DC
 Backup baattery: Li-ion 10000 mAh
Operating env
vironment:
 Operating temperature: 0°°C to 50°C
Documentatio
on in English:
 User manu
ual
 Detailed documentation
d
oof the applicatio
on interface and
d data transmission
protocols
 Installation
n instructions
Additional:
 On board status
s
led
 Built in G sensor
 Jamming detection
d
 Panic Button
 RFID prox
ximity card readder support for driver
d
identificaation and
authorizatiion
Installation:
 Device installed in the vehhicles
 All requireed installation material
m
and accessories includeed
 External an
ntenna installatiion
Minimum Wa
arranty: Two Y
Years
ITB No. UNOPS//JMPC/00080256/IT
TB/2013/003
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)
(Yes/No)

(Yes/No)
Page 35 of 50
Sectioon III – Schedule of Reequirementss
Consign
nee addreess and Co
onsignee-w
wise Quaantity disttribution
Line Item/ Lot
N
All Lots
Consignee Ad
ddress
Quantity
Paleestinian Civil Police (PCP
P) Ramallah Office,
O
Wesst Bank, Occuupied Palestinian Territorry
All
A Lots
Hazardouss chemicals and
a other daangerous gooods must bee packed and documentted accordin
ng to
current leggislation. It is
i the respon
nsibility of th
he vendor too provide coomplete packing and
documentaation as requ
uired for traansportation
n.
2
Lisst of Rellated Seervices and Coompletioon Scheedule
Deescription off Service
All Units rate
r shall bee casted
including supplying
s
alll goods to site
s
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Qu
uantity
Physical
Unit
Place where
w
Services shall
be performed
Final
Coompletion
Date(s) of
S
Services
All
Page 36 of 50
0
Sectioon III – Schedule of Reequirementss
3
Tecchnical Specifiicationss
Comparrative Data Table
Bidder/s muust complete the right collumn of the below
b
table and
a the comppliance confi
firmation stattement as
included in section III, schedule
s
of Requirement
R
ts; Technical Specificatioons.
Compliancce Table
Bidder/s is rrequired to provide
p
a manndatory ITB compliance statement inndicating anyy deviations ffrom items
in the ITB/S
Specificationn. Indicate ann exception to
o the requireement by the word “Exceeption – see vendor’s
v
technical sppecification below”
b
follow
wing the appplicable Articcle number. Should
S
the proposed gooods not
entirely com
mply with thee requiremennts specified,, but ultimateely achieve thhe intent, thee Proponent shall
explain fullyy the extent, or lack thereeof, of comp
pliance for thhe applicable exception prroposed. Insttances
where theree is no indicaation of excepption taken shall
s
be considered comp
pliant.
LO
OT NO. ONE: MOTOR
RCYCLES
S TRACKING DEVIC
CES
Item
1.2
Descripttion
Motorcycles Tracking Devices
D
(Qu
uantity 1000)
Daata Commu
unications:
 SMS/GPR
RS/RS232
 Quad-bandd EGSM 8550/900/18000/1900
 GPRS classs 10
GP
PS:
 GPS basedd on NMEA
A 0183 outpuut format
 Accuracy < 2.5 meterrs
 Hot start < 1 second
 External Antenna
A
inclluded
Inp
puts/Outpu
uts and sensors:
 2 Analog Inputs
I
that can
c operate as Digital inputs
i
(Actiive High /
Active Low
w)
 2 Outputs open collecctor driven 150mA
1
at 12V DC
 CAN bus interface
i
Power:
 Operating Voltage 12V
V DC
 Backup baattery - Li-ioon 1000 mA
Ah
Op
perating en
nvironment:
 IP66 envirronment prootection leveel
 Operating temperaturre: 0°C to 500°C
Doocumentatioon in Engliish:
 User manuual
 Detailed documentati
d
on of the appplication innterface andd data
transmissio
on protocolls
 Installationn instructionns
Ad
dditional:
 ON Board
d status led
 Built in G sensor
 Jamming detection
d
 Panic Buttton
 RFID proxximity card reader supp
port for drivver identificcation and
authorizatiion
Insstallation:
 Device insstalled in thee Motorcyccle
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Pleasse fill-in
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
Page 37 of 50
0
Sectioon III – Schedule of Reequirementss
 All requireed installation materiall and accesssories includded
 External anntenna instaallation
(Yees/No)
Miinimum Waarranty: Tw
wo Years
L
LOT
NO. TWO:
T
VEH
HICLE TRA
ACKING DEVICES
D
Item
Descripttion
Pleasse fill-in
Vehicle Trracking Devvices (Quan
ntity 100)
2.1
Daata Commu
unications:
 SMS/GPR
RS/RS232
 Quad-bandd EGSM 8550/900/18000/1900
 GPRS classs 10
GP
PS:
 GPS basedd on NMEA
A 0183 outpuut format
 Accuracy < 2.5 meterrs
 Hot start < 1 second
 External Antenna
A
inclluded
Inp
puts/Outpu
uts and sensors:
 2 Analog Inputs
I
that can
c operate as Digital inputs
i
(Actiive High /
Active Low
w)
 2 Outputs open collecctor driven 150mA
1
at 12V DC
 CAN bus interface
i
Power:
 Operating Voltage: 122V DC
 Backup baattery: Li-ioon 1000 mA
Ah
Op
perating en
nvironment:
 Operating temperaturre: 0°C to 500°C
Doocumentatioon in Engliish:
 User manuual
 Detailed documentati
d
on of the appplication innterface andd data
transmissio
on protocolls
 Installationn instructionns
Ad
dditional:
 On board status
s
led
 Built in G sensor
 Jamming detection
d
 Panic Buttton
 RFID proxximity card reader supp
port for drivver identificcation and
authorizatiion
Insstallation:
 Device insstalled in thee vehicles
 All requireed installation materiall and accesssories includded
 External anntenna instaallation
Miinimum Waarranty: Tw
wo Years
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
(Yees/No)
THE OFFERED PROD
DUCTS ARE IN ACCOR
RDANCE WIITH THE RE
EQUIRED SPECIFICAT
TIONS AND
D
AL REQUIR
REMENTS:
TECHNICA
YES
NO
M
BE LIS
STED BELO
OW:
ANY DEVIIATIONS MUST
-------------------------------------------------------------------------------------------------------------------ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 38 of 50
0
Sectioon III – Schedule of Reequirementss
4 Draw
wings
The
ese Bidding D
Documents iincludes no d
drawings. ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 39 of 50
0
Sectioon III – Schedule of Reequirementss
5
Insspection
ns and Tests
T
The followiing inspectioons and tests shall be perfformed:

Thee Vendor shaall get the Gooods inspecteed in the mannufacturer’s works by a competent
c
auuthority and
subbmit a test cerrtificate and also a guaraantee/warrantty certificate that the Goo
ods conform to laid
dow
wn specificattions.

UN
NOPS Logistiic Officer wiill test any orr all item of the
t Goods too confirm theeir conformitty to the
Conntract, prior to
t dispatch from
fr
the mannufacturer’s premises.
p
Suuch inspection
n and clearannce will not
prejjudice the rigght of the connsignee to in
nspect and test the Goodss on receipt at
a destinationn.

If thhe Goods faiil to meet thee laid down specifications
s
s, the supplieer shall take immediate steps to
rem
medy the defiiciency or repplace the deffective Goodds to the satissfaction of th
he Purchaser..
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 40 of 50
0
Section IV
V – Generall Conditionss for Goodss
S
Section
n IV. Gener
G ral Con
ndition
ns for Good
ds
In the eventt of an order,, the UNOPS
S General Coonditions will apply. The conditions are
a available at:
http://www.unops.org/english/whatw
weneed/Pagees/Guidelinessforsupplierss.aspx under “Guidelines to suppliers
> UNOPS ggeneral conditions of conntract”. If youur company iis unable to access
a
the doocument, pleease send an
email requeest to: [email protected] the UNOPS
U
Geneeral Conditioons will be seent to you eleectronically.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 41 of 50
0
Sectionn VI – Conttract Formss
S
Section
n V. Speciall Cond
ditionss of Coontracct
1. Contraact Price (see GCG clau
use 3):
The prices ccharged for the
t Goods suupplied and thhe related Seervices perfo
ormed shall not
n be adjustaable.
G
(see GCG
G
clause 4):
2. Packagging of the Goods
The Vendorr shall
Ensure apprropriate pilfeer-proof expoort packing. All
A cases andd crates mustt be wrappedd inside withh heavy-duty
plastic-linedd paper. Eachh case/crate/carton must be band strappped and ablle to withstannd tough hanndling.
Skids for truuck handling
g are imperattive if the grooss weight iss more than 30
3 kg.
 Enssure that vehicles should be prepared according too industry staandard exporrt protection for sea
voyyage. All toolls, spare partts, mirrors, and
a other easily removablle items and manuals to be
b enclosed
in secure
s
pilfer--proof packagging.
 Enssure that consignment to be marked as
a indicated inn the Contraact.
 Enssure that each
h case/crate/ccarton must carry a conseecutive numbber, dimensiions, volumee, and weightt
(i.e. Case No. X of Y cases, A x B x C cm,
c E m3, D kg). Markings must be done
d
with weeatherproof
matterial.
 Eacch case/crate//carton mustt carry outsidde a copy of the
t packing list
l describin
ng the contennts of the
casee/crate/cartonn. Outside caase No. 1 shoould be attacched a full seet of invoicess covering thhe actual
deliivery. It is prreferred that the accompaanying paperrs be made ou
ut in the Engglish languagge
 Shipp the Goods in 20 / 40 fooot containerrs
portation an
nd Freight (ssee GCG claause 5):
3. Transp
Responsibillity for transp
portation of the
t Goods sh
hall be as speecified in thee Incoterms.
Partial shipm
ment is not allowed.
a
c
7):
4. Deliverry of Goods (see GCG clause
1. For FCA shipments:
m be sent to:
t
Upon haand-over to thhe freight forrwarder a faxx or e-mail must
 UN
NOPS- JMPC
C OFFICE, FA
AX No. :+97
72 2 628 15886
 Connsignee: Paleestinian Civil Police, Ram
mallah, oPt
 Adddress: East Jerusalem
J
 Beiit Hanina
 Alaami Building- Near New Rosary Sisteers’ School
 Nottify Party: Faaris Azar on E-MAIL AD
DDRESS: [email protected]
d
to the
t freight foorwarder. Deetails of Shippping and othher
Advising thhat the Goodss have been delivered
Documents to be furnishhed by the Suupplier:
warder upon
n hand-over:
First set of sshipping doccuments to bee delivered to freight forw
 Nam
me of forwarrder
 Adddress:
 Couuntry:
 Tel//fax:
 Em
mail:
 Suppplier’s Invoiice in the nam
me of UNOP
PS: 1 originaal & 2 certifieed copies
 Paccking List: 2 copies
 Mannufacturer’s Warranty’s Certificate: 1 original & 1 copy
2. For DAP by air:
m be sent too:
Immediattely upon shiipment a faxx or e-mail must
UNOPS-- JMPC OFF
FICE, FAX No.
N :+972 2 628
6 1586
Notify Party: Faris Azar
A on E-MA
AIL ADDRE
ESS: FarisA@
@unops.org
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 42 of 50
0
Sectionn VI – Conttract Formss
Advising: C
Contract Num
mber, Projectt No., Numbeer of boxes/ccrates, Total weight net/ggross in kg, Total
T
cubic
meters, ETD
D airport of shipment,
s
Naame of airlin
ne, Flight No., ETA to finnal destinatioon and includding a copy
of the invoice & shippinng documentts.
Shipping and other Docum
ments to be issued
i
and foorwarded imm
mediately uppon shipmentt of the
Details of S
Goods, to thhe following address:
 UN
NOPS- JMPC
C OFFICE, FA
AX No. :+97
72 2 628 15886
 Connsignee: Paleestinian Civil Police, Ram
mallah, oPt
 Adddress: East Jerusalem
J
 Beiit Hanina
 Alaami Building- Near New Rosary Sisteers’ School
 Nottify Party: Faaris Azar on E-MAIL AD
DDRESS: [email protected]
Airway bill in the name of Consigneee marked “C
CLEAN ON BOARD” an
nd “FREIGH
HT PRE-PAID”. Airway
owing text unnder Shipper: “ON BEHA
ALF OF UNOPS”: 1 origginal & 2 coppies
Bill must caarry the follo
Invoice in thhe name of UNOPS:
U
1 orriginal & 2 certified
c
copiies
Packing Lisst: 2 copies
Inspection C
Certificate isssued by nom
minated inspeection agencyy: 1 original & 1 copy
Manufacturrer’s Warrantty’s Certificaate: 1 originaal & 1 copy
3. For DAP by sea/surfaace:
ment a fax orr e-mail mustt be sent to:
Immediatelyy upon shipm
 UN
NOPS- JMPC
C OFFICE, FA
AX No. :+97
72 2 628 15886
 Connsignee: PCP
P, oPt
 Nottify Party: Faaris Azar on E-MAIL AD
DDRESS: [email protected]
Contract Num
mber, Projectt No., Numbeer of boxes/ccrates, Total weight net/ggross in kg, Total
T
cubic
Advising: C
meters, ETD
D port of ship
pment, Nam
me of vessel, ETA
E
to finall destination and includinng a copy of the
t invoice
& shipping documents.
Shipping and other Docum
ments to be issued
i
and foorwarded imm
mediately uppon shipmentt of the
Details of S
Goods, to thhe following address:
 UN
NOPS- JMPC
C OFFICE, FA
AX No. :+97
72 2 628 15886
 Connsignee: Paleestinian Civil Police, Ram
mallah, oPt
 Adddress: East Jerusalem
J
 Beiit Hanina
 Alaami Building- Near New Rosary Sisteers’ School
 Nottify Party: Faaris Azar on E-MAIL AD
DDRESS: [email protected]
 (Thhrough) Bill of Lading inn the name off Consignee marked “CL
LEAN ON BO
OARD” andd “FREIGHT
T
PRE
EPAID”.
 (Thhrough) Bill of
o Lading muust carry the following teext under Shiipper: “ON BEHALF
B
OF
F UNOPS”:
 1 orriginal & 2 copies
c
 Invoice in the name
n
of UNO
OPS: 1 origin
nal & 2 certiffied copies
 Paccking List: 2 copies
 Mannufacturer’s Warranty’s Certificate: 1 original & 1 copy
NOPS well inn advance off the arrival of
o the Goodss and, if not
4. The abovve documentss shall be recceived by UN
received, thhe Supplier will
w be responnsible for any
y consequentt expenses.
5.
Inspecttion of the Goods
G
(see GCG
G
clause 8):
 Thee inspectionss and tests off the purchaseed goods shaall be carriedd by UNOPS JMPC Logistics
Offficer.
 If thhe Goods faiil to meet thee laid down specifications
s
s, the supplieer shall take immediate steps to
rem
medy the defiiciency or repplace the deffective Goodds to the satissfaction of th
he Purchaser..
6. Accepttance of Gooods (see GCG clause 9)::
For paymennt purposes thhe followingg documents must be sentt to:
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 43 of 50
0
Sectionn VI – Conttract Formss






UN
NOPS- JMPC
C OFFICE, FA
AX No. :+97
72 2 628 15886
Connsignee: Paleestinian Civil Police, Ram
mallah, oPt
Adddress: East Jerusalem
J
Beiit Hanina
Alaami Building- Near New Rosary Sisteers’ School
Nottify Party: Faaris Azar on E-MAIL AD
DDRESS: [email protected]
1. For FCA shipments:
 Invoice in the name
n
of UNO
OPS: 1 origin
nal
 Paccking List: 1 original
 Forrwarder’s Coonfirmation of
o Receipt: 1 original
 Bannk informatioon: Bank nam
me & address, account nuumber, accouunt title, ABA
A/Swift Codde, IBAN
No.. (for Europeean banks onnly)
2. For DAP by air:
 Invoice in the name
n
of UNO
OPS: 1 origin
nal & 2 copiees
 Paccking List: 1 original & 2 copies
 Airw
way Bill in the
t name of Consignee:
C
2 copies
 Insppection Certiificate issuedd by nominatted inspectioon agency: 1 original & 1 copy
 Mannufacturer’s Warranty’s Certificate: 1 original & 1 copy
 Cerrtificate of Origin: 1 origiinal
 Prooof of docum
ments deliveryy to consigneee (courier AWB
A
No. or delivery
d
receeipt from couurier): 1
coppy
 Bannk informatioon: Bank nam
me & address, account nuumber, accouunt title, ABA
A/Swift Codde, IBAN
No (for Europeaan banks onlly).
3. For DA bby sea/surfacce:
 Invoice in the name
n
of UNO
OPS: 1 origin
nal & 2 copiees
 Paccking List: 1 original & 2 copies
 (Thhrough) Bill of
o Lading in the name off Consignee: 2 originals
 Mannufacturer’s Warranty’s Certificate: 1 original & 1 copy
 Cerrtificate of Origin: 1 origiinal
 Prooof of docum
ments deliveryy to consigneee (courier AWB
A
No. or delivery
d
receeipt from couurier): 1
coppy
 Bannk informatioon: Bank nam
me & address, account nuumber, accouunt title, ABA
A/Swift Codde, IBAN
No.. (for Europeean banks onnly)
TANT: Any change
c
to thee bank detaills should be notified
n
to UNOPS
U
immeediately. Faillure to do so
4. IMPORT
might leaad to delay inn payment, for
f which UN
NOPS will noot be held responsible.
d within thirrty (30) days of receipt off the above documents
d
byy this office.
Payment wiill be effected
urity (see GC
CG clause 122):
7. Performance Secu
A Performaance Securityy shall not bee required.
8.
Warraanties (see GCG
G
clause 13):
1
 Thee Contractor shall providee manufacturrer’s warrantty (minimum
m 12 months)) on all equippment
offeered. The waarranty periodd begins from
m date of accceptance of the
t testing annd commissiooning report
whiich includes user trainingg.
 Maintenance for 12 (twelve)) months (up
pon expiratioon of warrantty period) Biidder/s are reequired to
mplete Annexx 2 (Maintennance Program
m which shoould include training on use
u of equipm
ment)
com
 Proovide as part of the bid prricing, a 12-m
month mainteenance agreeement to incllude repair annd support
servvices.
 Thee preventativve maintenannce program should
s
includde but not lim
mited to repllacement of ccritical
partts, frequency
y of their replacements, minor
m
mainteenance, and major
m
mainteenance.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 44 of 50
0
Sectionn VI – Conttract Formss


9.
Biddder/s are also required too submit a lisst detailing thhe unit prices for all critical spare parrts and fast
movving consum
mables neededd for the equuipment suppplied by yourr company.
A ccopy of the maintenance
m
a
agreement
an
nd corresponnding terms and
a condition
ns should be submitted
withh the bid sub
bmission.
Liquid
dated Damagges (see GCG
G clause 16)):
Except under the cirrcumstances of Force Maajeure as described underr Article 24, if the Vendoor fails to
b the date(s)) of delivery or perform the
t services tied
t to the deelivery of
deliver any or all off the Goods by
within the peeriod specifieed in the Conntract, UNOP
PS may, with
hout prejudicce to any or all
a its other
Goods w
remediees under the Contract, deduct from thhe Contract price,
p
as liquiidated damag
ges, a sum eqquivalent to
the perccentage of 0.3% of the orriginal total Contract
C
pricce for each daay of delay until
u
actual delivery
d
or
perform
mance, up to a maximum deduction off 10%. Once the maximuum is reachedd, UNOPS may
m
terminaate the Contraact pursuant to Article 200.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 45 of 50
0
Sectionn VI – Conttract Formss
Sectioon VI.. Conttract Forms
F
Tab
ble of Foorms
1.
2.
3.
4.
Contracct Form
Perform
mance Security
Bank Guarantee
G
e for Adv
vance Payyment
Long Term Agreement
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 46 of 50
0
Sectionn VI – Conttract Formss
1.
C
Contract
t Form
In the eventt of a Contracct, the successful Bidder shall receivee this form duly
d
filled.
Purchase Ordeer No.:
P.O
O. DATE :
Project No. :
IMPORT
TANT: All shipments,
s
innvoices and corresponden
c
nce must shoow PURCHA
ASE
ORDER and PROJEC
CT NUMBE
ERS.
SH
HIP BY:
CO
ONSIGNEE:
Atttn.:
Tell.:
Fax
x:
DE
ELIVERY T
TERMS
(IN
NCOTERMS
S 2010):
PA
AYMENT TE
ERMS:
ITE
EM
VENDOR No:
V
A
Attn.:
Tel.:
Fax:
DESCRIIPTION
QTY
U/M
UNIIT
PRIICE
TOTAL
PRIICE
1
2
Sp
pecial Termss and Condiitions
A. This purchaase order is subject to ourr Invitation to
o Bid, Ref. No.:
N XXXXX
X dated XXX
XXX and acccording to yoour offer
N
Party; C.
C Final Desstination; D. Other inform
mation, if anyy:; E: Attachm
ments: Geneeral Conditions for
datted ….; B. Notify
Go
oods, Packingg and Shippinng Instructioons, others iff any.
CU
URRENCY :
Da
ate:
Qu
ueries should
d be addresssed to:
Buy
yer: Name, T
Title, Tel.
ON
N BEHALF OF UNOPS
S:
Name of Procurrement Authhority, Title, Business Unnit
AC
CKNOWLEDGEMENT
T COPY:
Vendor's Signature:
UN
NOPS, Officee, Address, Country,
C
Tel,, Fax
GRA
AND TOTAL
L:
Datee:
Th
his Purchasee Order mayy only be accepted by the Vendor's signing and
a returningg the Acknoowledgemennt Copy.
Accceptance off this Purchasse Order shaall effect a Coontract between the Partiies under wh
hich the rightts and obligaations of
thee Parties shaall be govern
ned solely by
b the Condiitions of thiss Purchase Order,
O
includding the Genneral Conditions for
Go
oods of the United Naations Officee for Projecct Services (UNOPS) and
a
any UN
NOPS attachhments (herreinafter
collectively refferred to as "This
"
Contraact"). No addditional or innconsistent prrovisions pro
oposed by thhe Vendor shhall bind
NOPS unlesss agreed to in
n writing by a duly authoorised officiaal of UNOPS
S. UNOPS General
G
Condditions for Gooods are
UN
av
vailable at UNOPS
U
webbsite at http://www.unop
ps.org/englissh/whatweneeed/Pages/Guuidelinesforsuuppliers.aspxx under
Geeneral condittions of conttract. If your company is unable to acccess the doccument, Pleaase send an e-mail
e
or faxx request
to:: insert e-maail address an
nd fax numbber of contact person andd the UNOPS
S General Co
onditions forr Goods willl be sent
to you electronnically or by fax.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 47 of 50
0
Sectionn VI – Conttract Formss
2.
Perfo
ormancce Securrity
[The bankk, as requesteed by the succeessful Bidder,, shall fill in thhis form in acccordance withh the instructioons indicated]]
Daate: [insert date
d (as day, month, and year)
y
of Bid Submission]]
ITB No. and title: [in
nsert no. andd title of biddding process]]
Bank’s Brannch or Officee: [insert com
mplete namee of Guarantoor]
Beneficiaryy: [insert leg
gal name andd address of UNOPS]
PERFORM
MANCE GU
UARANTEE
E No.:
uarantee num
mber]
[insert Perfformance Gu
We have bbeen informeed that [inseert completee name of Suupplier] (heereinafter callled "the Suupplier") hass
entered intoo Contract No.
N [insert number]
n
dateed [insert dday and monnth], [insert year] with you, for thee
supply of [ddescription of Goods andd related Servvices] (hereinnafter called
d "the Contraact").
Furthermoree, we undersstand that, according
a
to the conditioons of the Co
ontract, a Peerformance Guarantee
G
iss
required.
upplier, we hereby
h
irrevocably underttake to pay you
y any sum(s) not exceeeding [insertt
At the requeest of the Su
amount(s1) in figures an
nd words] uppon receipt by
b us of yourr first demandd in writing declaring thee Supplier to
o
be in defaullt under the Contract, wiithout cavil or
o argument, or your neeeding to prov
ve or to show
w grounds orr
reasons for your demandd or the sum specified therein.
xpire no laterr than the [insert numbeer] day of [in
nsert month]] [insert yeaar],2 and any
y
This Guaranntee shall ex
demand for payment un
nder it must be
b received by
b us at this ooffice on or before
b
that daate.
f Demand Guarantees,
G
I
ICC
Publicattion No. 4588, except thatt
This guaranntee is subjecct to the Unifform Rules for
subparagrapph (ii) of Subb-article 20(aa) is hereby excluded.
e
[signatures of authorizeed representaatives of the bank
b
and thee Supplier]
1
2
The Bannk shall insertt the amount(s
(s) specified inn the SCG andd denominated, as specified
d in the SCG,, either in thee
currencyy(ies) of the Contract
C
or a freely
f
convertiible currency acceptable to
o UNOPS.
Dates esstablished in accordance
a
w Clause 122 of the Generral Conditionss of Contract (“GCG”). UNOPS
with
UN
shouldd
note thaat in the evennt of an extennsion of the time
t
to perforrm the Contraact, UNOPS would need to
t request ann
extension of this Gua
arantee from the Bank. Such
S
request m
must be in writing
w
and must
m
be madee prior to thee
I preparing this Guaranttee, UNOPS might
m
consideer adding thee
expiratioon date estabblished in the Guarantee. In
followingg text to the Form, at the end of the peenultimate paaragraph: “W
We agree to a one-time exteension of thiss
Guaranttee for a periood not to exceed [six montths] [one year], in responsse to UNOPSS’s written reqquest for suchh
extension, such requesst to be presennted to us befo
fore the expiryy of the Guara
antee.”
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 48 of 50
0
Sectionn VI – Conttract Formss
3.
Bank Guaran
G
ntee for Advan
nce Paym
ment
No advancee payment shall
s
be mad
de
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 49 of 50
0
Sectionn VI – Conttract Formss
4. Lon
ng Term
m Agreeement
Not Applicable.
ITB No. UNOP
PS/JMPC/0008
80256/ITB/20133/003
Page 50 of 50
0