Download How to prepare Standard Mail with

How to Guide 2011
How to prepare Standard Mail with
How to Prepare
Standard Mail using MAILERS+4
Table of Contents
Welcome to Direct-Mail Marketing with MAILERS+4...................................................... 1
Step 1 — What You Need to Get Started.......................................................................... 2
Obtain a Bulk Mail Permit
Determine Payment Type
Database Files
Step 2 — Designing Your Mailpiece................................................................................. 3
Making Your Mailpiece Automation Compatible
Step 3 — Cleaning Your List Before You Mail.................................................................. 5
Maintaining Accurate Addresses
Step 4 — Presorting For Postal Discounts..................................................................... 8
Step 5 — Forms You’ll Need to Take to the Post Office.................................................. 9
Postal Forms and Reports
Automation Qualification Report
Postage Statement
Non-Automation Qualification Report
Step 6 — Printing the Required Tray Tags for Containers........................................... 11
Step 7 — Printing Your Address Labels........................................................................ 12
Formatting Addresses Correctly
Using Proper Type Style
Step 8 — Putting Labels on the Mailpiece.................................................................... 14
Mailpiece Clear Zones
Address Labels
Step 9 — Assembling Your Mailpieces Into Containers............................................... 15
First - Label Trays
Second - Prepare Automation Sorts
Third - Prepare Non-Automation Sorts
Step 10 - Taking It All to the Post Office........................................................................ 17
Verification & Acceptance of Mail
Sources of Postal Information
Where to Find More Information.................................................................................... 18
i
Copyright
Information in this document is subject to change without notice. Companies, names, and data used
in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Melissa Data Corporation. This document and the software it
describes are furnished under a license agreement, and may be used or copied only in accordance
with the terms of the license agreement.
Copyright © 2011 by Melissa Data Corporation. All rights reserved.
Information in this document is subject to change without notice. Melissa Data Corporation assumes no responsibility or liability for any errors, omissions, or inaccuracies that may appear in this
document.
Trademarks
Windows is a registered trademark of Microsoft Corp.
The following names are registered trademarks of Melissa Data Corporation®: Address Object;
AddressPlus; ListWare; MAILERS+4; Presort Object; ZIP+USA; Melissa Data and the Melissa Data
logo.
Melissa Data is a nonexclusive NCOALink Interface Distributor and Full Service Provider Licensee
of the USPS. The prices for NCOALink processing are not established or controlled by the USPS.
Melissa Data receives weekly NCOALink updates. DSF2 processing is performed by a nonexclusive licensee of the United States Postal Service.
The following trademarks are owned by the United States Postal Service®: ACS; CASS; CASS
Certified; DMM; DPV; DSF2; eLOT; First-Class; First-Class Mail; Intelligent Mail; IM barcode;
LACSLink; NCOALink; PAVE; PLANET Code; Post Office; POSTNET; Standard Mail; SuiteLink; United
States Postal Service; USPS; ZIP; ZIP Code; and ZIP + 4.
To view PAVE Gold Presort categories: MelissaData.com/pave.
Melissa Data is a nonexclusive NCOA Licensee of Canada Post and SERP Certified. The following
trademark is owned by Canada Post Corporation®: NCOA.
MELISSA DATA CORPORATION
22382 Avenida Empresa
Rancho Santa Margarita, CA 92688
Phone: (800) MELISSA (1-800-635-4772)
Fax: 949-589-5211
E-mail: [email protected]
Internet: www.MelissaData.com
For the most recent version of this document, visit
http://www.melissadata.com/tech/mailers+4.htm
Document Code: MP4STG
Revision Number: 110126.099
Last Update: January 26, 2011
ii
Welcome to Direct-Mail Marketing with MAILERS+4
Direct Mail enhances all other marketing
campaigns.
Every piece of mail you send represents
an opportunity for you to conduct additional business with a customer or prospect.
Direct, or advertising mail, can be precisely
aimed, tested, and measured. It is a very
efficient, low-cost way to enter a market to
determine whether there is any interest in
your products and services without a big
capital investment.
You’ll get the greatest return on your
investment mailing at Standard Mail® over
First-Class Mail® because of the discounts
offered for sharing the workload. When you
do some of the processing and sorting, it
saves the Postal Service time and money.
They pass those savings on to you in the
form of postage discounts.
This manual provides you with a checklist
of the steps necessary to process a mailing for the automation and non-automation Standard Mail discounts possible using
MAILERS+4. It includes a list of important
elements required to get you started as a
direct mailer, from mailpiece design for
postal automation compatibility, to properly
packaging the mailpieces in their containers
and taking them to the post office.
Will my mailing qualify for
Standard Mail postage rates?
Yes, if you have…
✔ Sales or promotional messages
✔ Form letters
✔ At least 200 sorted, addressed
pieces (or 50 lbs.) all the same
size, shape and weight
✔ Mailpieces that weigh less than
16 oz.
No, if you have…
✔
✔
✔
✔
Personal letters
Bills, invoices or statements
Contracts
Valuables or currency
Good luck with your direct-mail marketing initiative. If you need further assistance,
please call on our customer service or
technical support staff at 1‑800‑MELISSA
(635-4772.)
MAILERS+4 offers you a double benefit: it is a powerful program that processes your mailing for the best discounts possible; and it is a unique program
that can enhance your database for an efficient, successful direct marketing
campaign.
Additional Resources
DMM 201.3
QSG 240a, 240b, 240c
1
Step 1 — What You Need to Get Started
Checklist:
Determine Payment Type
❏ Obtain a Bulk Mail Permit from
your local post office.
❏ Determine payment type and
obtain authorization from the
post office.
❏ Get materials and supplies
from the post office, including
rubber bands, trays and
sleeves.
❏ Purchase tie straps.
❏ Pick up any books or
pamphlets including the Quick
Service Guide (http://pe.usps.
com).
❏ Obtain a mailing list or sales
leads that target your market.
You must have a valid mailing permit before you can mail at presorted postage rates.
You’ll pay a fee when you apply and when
you renew the permit every 12 months. Your
post office can tell you how much the fee is.
How to Apply - complete and turn in the
application: Form 3615, Mailing Permit Application and Customer Profile. When you
apply for your permit, you will need to know
which postage payment method you want to
use.
Payment Types and Requirements
2
Form 3615 Other
(Yearly fee) Fees
If you want your mailing to
look more personalized, use
precanceled stamps.
Meter
Using a postage meter is a
convenient way to pay
for postage. Meters are
leased from authorized
manufacturers.
Imprint
You can have permit imprint
information—called an indicia—
printed in the upper right corner
of the mailpiece.
Database Files
Obtain a Bulk Mail Permit
Precanceled Stamps
Other
Forms
Stamps
X
Imprint
X
X
Meter
X
3601-A
To process a mailing using MAILERS+4,
you will need a database file. You can open
the file directly into MAILERS+4, or create
a new one from scratch.
Data Entry Using MAILERS+4
1 Click Database > Create .
2 Select the preset Quick: Common Fields
and click OK to create an empty data
structure. Save the empty database in an
appropriate location.
3 Select the Format Fields button. Click
AutoFormat and then OK to format the
fields in your new database.
4 Click Tools > Data Entry > Design View.
A data entry template will appear. Save
and close the template.
5 Click Database > Append. Enter the
names and addresses of your mailing list
and click Save after each record.
Step 2 — Designing Your Mailpiece
Checklist:
❏ Verify your mailpiece qualifies
for automation compatibility.
❏ Measure your mailpiece to
determine if it qualifies for
letter or flat rates.
How to Measure Your Mailpiece
The length is the edge that runs parallel to
the lines of the delivery address. The height
is the perpendicular edge.
H
H
Address
Address
The size of your mailpiece will determine
the rates available to you. The major
processing categories of Standard Mail (A)
include letters or cards and flats. All the
pieces in your mailing must be the same size,
shape, and weight.
Making Your Mailpiece Automation
Compatible
Making your mailpiece automation-compatible is important. Automated equipment
can process mail quickly and more efficiently
than manual operations can, allowing the
Postal Service to set lower rates for these
pieces and increase delivery time.
Your automation-compatible mailpiece
should:
✔ Meet size and weight standards.
✔ The aspect ratio (length divided by
height) is between 1.3 and 2.5 to 1.
✔ Be made of good quality white or lightcolored paper.
✔ Contain no sharp items including
staples.
✔ Contain no bulky items larger than 1/4”
thick.
✔ Be sealed securely with wafer tabs if
applicable.
✔ Be readable by automation equipment.
L
L
Self-Mailers and Booklets
Mailpieces that are designed to be mailed
without envelopes are called self‑mailers
or booklets. For these pieces to claim letter
automation rates, their open edges need to
be fastened together. This prevents an open
edge from jamming the high-speed processing equipment.
One of the easiest ways to keep the edges
together is to use tabs or wafer seals, but you
can also use tape or glue. Remember, staples
are not permitted. The placement of the
tabs depends on the weight (thickness) of
the paper.
Spine
For detailed instuctions on using tab
or wafer seals see QSG 201b and DMM
201.3.14
3
Letters
Although the post office allows letter mail
to be a maximum of 11.5” in length, to
ensure accurate and efficient processing, the
USPS recommends your letter size mailpiece
be less than 10.5” in length.
Cards
Thickness, stiffness, and tear strength are
the most important machinability characteristics for cards. Be sure to use at least a 75
pound card stock with a minimum thickness
of 0.007”.
Minimum and Maximum Sizes
Use the following chart as a guide when designing your mailpiece. Be aware of the differences between letter mail and flat mail, and check with the USPS regarding the differences in
postage rates. For example, if you design a newsletter as an 8.5 x 11” piece, then you will pay
flat rates. If you fold the newsletter in half as an 8.5 x 5” self-mailer, you will pay lower letter
rates. This booklet will describe how to process and mail letter size pieces in more detail.
Letters/Cards
Length:
Height:
Thickness:
Weight:
Min
Max
5”
11 1/2”
3 1/2”
6 1/8”
0.007”
0.25”
up to 3.5 ounces. Some
restrictions apply, verify with
your post office.
Automation letters must maintain an aspect ratio
(height ÷ width) between 1.3 and 2.5.
Additional Resources
DMM 101, 201.3
QSG 201a, 201b, 301a
4
Flats
Min
Max
Length:
11 1/2”
15”
Height:
6 1/8”
12”
Thickness:
0.25”
0.75”
Weight:
less than 13 ounces
One dimension must exceed at least one
of the minimums.
Notice 3-A, Letter-Size Mail
Dimensional Standards Template
Step 3 — Cleaning Your List Before You Mail
Checklist:
❏ Standardize addresses and
add ZIP+4 Codes according
to USPS requirements.
❏ Perform NCOALink processing
within 95 days of mailing.
❏ Remove costly duplicate
records.
❏ Print CASS Form 3553, sign
and date it.
Maintaining Accurate Addresses
Cost-effective, consistent, and timely delivery of every mailpiece depends on an accurate address that is complete and correct in
all its elements. An incomplete or inaccurate
address needs additional handling, including
manual processing, which can delay delivery
and increase cost.
Verifying Addresses Using MAILERS+4
MAILERS+4 makes the process of standardizing addresses and adding ZIP + 4®
codes simple and easy.
1 Click the Address Check button. Select
appropriate options for this mailing, and
click Go.
2 MAILERS+4 verifies your addresses
against the USPS National Database and
displays the results.
3 Select Resolve Addresses and highlight
the address you want to resolve.
4 Click Resolve. Here you can edit the
address and search the database for
possible matches.
5 Find and highlight the listing that
matches the Range, Directional, and
Street Name for your record.
CASS Form 3553
Address Hygiene
The addresses in an automation-rate mailing must be matched using a CASS-certified
process within 95 days before the mailing
date. MAILERS+4 Address Check does this
process for you.
The USPS requires that 100%
of your automated mailing be
CASS processed.
CASS™
A. Software
This form may be generated as the output of address matching processing
using CASS-Certified™ software in conjunction with current USPS® address
database files. Any facsimile must contain the same information in the same
format as the printed form
Summary Report
See DMM Section 708 for more information
1. CASS Certified Company Name
2. CASS Certified Software Name & Version
3. Configuration
4. Z4Change Certified Company Name
5. Z4Change Certified Software Name & Version
6. Configuration
7. DirectDPV Certified Company Name
8. DirectDPV Certified Software Name & Version
9. Configuration
10. eLOT Certified Company Name
11. eLOT Certified Software Name & Version
12. Configuration
1. MASS Certified Company Name
2. MASS Certified Software Name, Version & Model No. 3. Configuration
Melissa Data
AddressObject version 8.70.00.L
Melissa Data
STD
AddressObject version 8.70.00.L
STD
4. MLOCR Serial No.
B. List
3. Date of Database Product Used
2. Date List Processed
1. List Processor's Name
Ray Melissa
a. Master File
a. ZIP + 4 File
b. Z4Change
b. Z4Change
c. DirectDPV
c. DirectDPV
d. eLOT
d. eLOT
e. CRIS
e. CRIS
5. Number of Lists
6. Total Records Submitted for
Processing
01/29/2008
01/15/2008
01/29/2008
4. List Name or ID No.(If using ID No., number must start with ID#)
SanClemDPV2008.dbf
01/15/2008
1
2566
C. Output
Output Rating
1. Total Coded
a. ZIP+4/DPV
Confirmed
2566
2. Validation Period
From
Output Rating
To
01/29/2008 07/27/2008
b. Z4Change
Processed
From
c. DirectDPV
To
D. Mailer
I certify that the mailing submitted with this form has been coded (as
indicated above) using CASS-certified software meeting all of the
requirements listed in DMM Section 708.
1. Mailer's Signature
2. Date Signed
1. Total Coded
d. 5-Digit Coded
2566
e. CRRT Coded
2566
f. eLOT Assigned
2566
2. Validation Period
From
To
01/29/2008 01/28/2009
From
To
From
To
01/29/2008 04/28/2008
01/29/2008 04/28/2008
3. Name and Address of Mailer
Ray Melissa
Melissa Data Corp.
22382 Avenida Empresa
Rancho Santa Margarita, CA
92688-2112
E. Qualitative Statistical Summary (QSS)
For Informational Purposes Only: QSS is solely made available for the list processor's review and analysis. This information is not to be
considered by the Postal Service personnel in determining rate eligibility under any circumstances. See reverse for a detailed explanation.
High Rise Default
0
High Rise Exact
272
RR Default
RR Exact
0
LacsLink
0
0
EWS
SuiteLink
0
Private Notice: For information regarding our Privacy Policy, visit www.usps.gov.
PS Form 3553 , March 2007
Facsimile
This form available on the web at www.usps.com/forms/allforms.htm
5
6 Click Replace to resolve the error,
replace the address data in your list, and
add the ZIP + 4 Code.
7 When you are finished resolving
addresses, click on Close.
8 Click CASS (Form 3553) and complete
the on-screen information.
9 Select CASS Print and your CASS Form
3553 is ready for you to take to the post
office.
Address Change and Correction Services
National Change of Address (NCOALink)
is an optional move update service that lets
you update your database with the most current forwarding information (for individuals,
families, and businesses that have moved)
before you mail.
Approximately 15% of the people in
your database move every year. Update your
records with NCOALink move-update service
from Melissa Data and catch all the movers
in your database.
What about addresses that cannot
be standardized, or do not have a
ZIP + 4 Code?
Direct mailers have three choices
when addresses cannot be resolved
(coded.)
1 Do not mail to those people.
Depending on your mailing
initiative, it may not be necessary
to mail to them.
2 Send the mailpiece at a higher
non‑automation rate. The
MAILERS+4 presort will separate
the addresses accordingly.
3 You can attach a stamp and mail it
at First-Class single piece rate.
Preparing Your List for Servicing Using
MAILERS+4
1 Click Services > Change of Address.
2 MAILERS+4 will launch the ListWare
application
3 Select applicable payment options.
2 Format the required fields and start
processing your list.
3 ListWare will assemble and compress
your list. Send the compressed file to
Melissa Data via ListWare or using FTP,
e-mail, or regular mail.
4 Update your original list with the
returned data. Melissa Data will notify
you via e-mail or telephone when
your file is ready for return. Average
turnaround is 24 hours.
Additional Resources
DMM 602, 708.3
Pub 28 Postal Addressing Standards
QSG 601
User’s Guide Chapter 7
6
Checking Your List for Duplicate Records
It is estimated that 10% of every list has
duplicate records. Run Duplicate Check to
mark and/or remove costly duplicates.
Identifying Duplicate Records Using
MAILERS+4
1 Click the Duplicate Check button.
2 Select the search criteria that you
want MAILERS+4 to use to find the
duplicate records and click Go.
MAILERS+4 will process and compile the
duplicate records.
3 View the duplicates on screen for
editing, or Print out the results report
for future attention.
4 To edit records, or mark records for
deletion, refer to the User’s Manual.
How do I remove duplicate
records from my list?
When you run duplicate check and
select “Mark records for deletion”
MAILERS+4 will only flag the duplicate records. In order to permanently
remove them:
1 Click the Browse button to verify
the marked records. (Indicated by
the checkbox.)
2 Go to Database > Pack and
select “deleted” records.
3 This will permanently remove
the records from your list. It is
recommended to make a backup
before selecting Pack.
4 Running Pack will invalidate your
CASS form. Make sure you print
your CASS form before packing,
or you will need to run Address
Check again.
7
Step 4 — Presorting For Postal Discounts
Sortation Categories
You can receive a larger discount on
postage if you share the work of processing
the mail. When you do some of the
preparation and sortation, it saves the
Postal Service time and money and they
pass the savings on to you.
To receive automation rates, addresses
must be CASS verfied, have a ZIP + 4
Code, and labels must be barcoded.
To receive non-automation rates,
addresses must have a valid 5-digit ZIP
Code™, presorted packages must be
rubberbanded, and addresses do not need
to be CASS verified.
Miscellaneous pieces are known as
residuals when the addresses have an
invalid ZIP Code, no ZIP™ at all, or have
international addresses.
How do I accurately measure my
mailpiece?
1 Take 10-20 assembled mailpieces
(including labels, inserts, and
rubberbands) and flatten them by
hand and release.
2 Measure the height of the stack to
the nearest 1/8 inch and enter this
amount as the thickness.
3 Weigh the same 10 pieces to
the nearest 0.0001 pound or 0.1
ounce and enter this amount as
the weight.
4 Enter in the height and width of
the piece.
5 MAILERS+4 will do the
calculations per piece and enter
this information on the postage
statement.
8
Presort For Postal Discounts Using
MAILERS+4
1 Click the Presort button.
2 Select {– New Mailing –} and click
Next>>.
3 Fill in Post Office of Mailing
information. (This is where you obtained your
bulk permit.) You should Save as Default
if this is the primary post office you use
for bulk mailings.
4 Mark your selections for Mail Class, Mail
Piece Type and Rate Type.
5 The information you place in the
Sample Size and Weight screen is very
important for accurate tray sortations
and weight rates. Enter the information
as accurately as possible and choose
Next >>.
6 Complete the Postage Statement
Information including the permit holder
and payment type. Click Next >>.
7 The Suggested Mailings listing will
show you what Presort levels your list
may qualify for, and what levels it will
attempt to sort to, in descending order
from the lowest rate. Now click Go to
initiate presorting.
Step 5 — Forms You’ll Need to Take to the Post Office
Checklist:
❏ Review the Qualification Report
and Postage Statement and make
a copy for your records.
❏ Prepare to pay the amount of
postage due on the Postage
Statement.
❏ Sign the Postage Statement
certifying you are in accordance
with all USPS rules and
regulations.
Printing Postal Forms Using
MAILERS+4
After running Presort, the Mailing Results
Summary screen will show you the following:
Postal Forms and Reports
Documentation must be generated by
PAVE certified software like MAILERS+4.
PAVE certified means
that MAILERS+4 meets
the USPS standard of
excellence for presort
software. Certification
at the Gold level
is
your guarantee that MAILERS+4 surpassed
the standard qualification criteria for
presorting and accuracy that includes Standard
Mail, First‑Class, and Periodicals.
•
The rate levels your mailing qualified for
after presorting.
• The number of pieces and cost at each
rate.
• Your Total Cost and Savings of the
mailing compared to single piece FirstClass postage. Click Next >>.
2 Print the Qualification Report for
all of the presorted mailings listed.
Highlight one mailing at a time (ie:
STD Automation Letters), select
Qualification Report and click Print.
3 Select Postage Report>>, highlight the
qualified mailings you want to mail and
then Print to get the required Postage
Statement.
4 Click Finish.
9
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5
------ mmary
-------54
git(5B
Su
520
847
84
Automatimmar1y
7
A330
-------A283
1
2
Rate tion 5-Di git(3B)
on 5
)
---5-Digit(548
00
52
AB
84
Au
ma
Di
8
A4
2
to
s(
to
A2
3ma
1
94
4
Au
ti
5B
1 Di
9
Letter
tion
54)
-----526
0
84
AADC Au on 39
A442
gi
A3
t(
2
30
Automa tomation (MB)
1
3B)0
525
1on
-----Pieces
Au
537
84
AADC Mi tomati
A460
1
A400
Lett55s(
Rate
-----1
AADC
0
551 AB)
Mixed
532
TOTAL xed Ra1te(MB) er
A530
-----A442
0
321
AADC
2
1
552
537
84
-----A580
525
3
A460
1
TOTAL
1
---554
53
A590
-4
A530
0
1
2
8
55
535
A630
322
A580
1
4
564
536
A720
847
A590
2
6
566
538
A786
A630
2
2
569
540
A800
A720
1
3
584
54
A820
1
A786
1
15
597
542
A836
A800
5
13
622
547
A840
A820
1
25
658
548
A852
A8
1
36
5
36
67
549
A856
A840
1
17
710
550
A890
A852
1
35
744
551
A900
A856
1
34
772
552
A902
A890
2
5
28
81
07
A9
554
A900
4
43
824
A910
558
A902
6
9
825
A913
564
A907
2
1
831
A917
566
A910
3
6
832
A920
56
9
A9
15
13
1
835
A923
584
A917
13
840
A926
597
Standard 3Mail
A920
25
5
842
A930
622
A9
36
2
6
23
Check
box
at
left
if
prices
are
populated
in
this
section.
84
A936
658
Standard Mail Part K 4
A926
17
847
A940
Customized MarketMail
675
A930
35
1
Check box at left if prices are populated in this section.
A952
710
H Pieces 3.3 oz. (0.2063 lbs.) or84less
A936
34
7
Standard Mail Part
A956
744
Carrier Route Letters
A940
28
322
A967
-----77
A952
43 Postage 2
Check box at left if prices
are
in this section.
0
No.
of populated
Pieces
Total
Part C
A970
------Price
815
A956
9
lbs.) or less
5 oz. (0.2063
523.3
A980
-----824
Standard
Mail Parcels 0 Letters
A967
1
K1
$0.460
-A983
825
----Entry
Price Category
PriceCheck box at leftA9
Pieces in this section.
Total Postage
6
if 70
pricesNo.
areofpopulated
--To
83
Part B
----Parcels
1
tals
Machinable
A9
1
80
832
Automation Flats
--------H1
Saturation
$0.182
Standard Mail
Part K Total
A983
----None
3
-------835
Rate Su
Pieces
----box
5
Price
Piece
Amount
No.
Pieces
Pounds
---0
mm
--Or
ary Check
at -left if prices
areofpopulated
in thisPound
section. Pounds
-None
High
Density
0.193
Entry AutoH2
Total Postage
840
-----Part
A
-ma
-Post
Office: NotePrice
Mail Arrival Affixed
Date-& -Time
X
2
ti
-Category
Pieces
Subtotal
Price
Subtotal
-5
on
-Check box at left if prices are populated in 84
this2section.
---United States Postal Service
Flats 3.3 oz. (0.2063 52
lbs.) or less Auto
---Digit(5B Part L
(Do Not 5Round-Stamp)
mati
4
0
------ Automation Letters
on
)
None
Basic
0.262
3-Digi
-----0
846
AADCH3
Totals ---------$0.879
0.990
t(3B Repositionable Notes
AuNDC
1
2 None Price
525
Entry
PriceC1
Category
Total Postage
-----32
Pieces
847
AADC Mi tomation Lett )No. of Pieces
------ mmary
5B)
------ If using RPNs,0all pieces in mailing must include
H4 xeDNDC
Saturation
ers(
Su
Price
includes
charge for RPN, it does not
include applicable postage charges.
RPNs
847 None TO Mixed
d Rate(M 1.279
Digit( Letters
AB) only0.148
3.3 oz. (0.2063 lbs.) or less
)
C2
NDC
0.990
RatePermit
TAL
-----0
322
B) of Individual
on 5- Name
t(3B
Name and Address
of
Telephone$0.346
Name and Address
or
AddressAB
and
B1
None
5-Digit
) Telephone
tiHolder's
giand
ma
Di
s(
to
84
3-525
Au Emailti
7
Organization High
for Which
Mailing is Prepared
---Mailing Agent (If other
Address,
H5
Density
0.159
on If Any Letter Entry949-586-5200
Price Category than Price
No.
ofDNDC
Pieces
Total Postage 0.775 Price
-----C3 DNDC 0.418
5-Digit
0.440holder)
(If other than permit
Automa tomation (MB)
Price Category
No. of Pieces
Total Postage
B2
Nonepermit holder)
3-Digit
0
AuMelissa
te
Ra
Ray
32
H6
DNDC
Basic
0.228
AADC
d
2
A1
None
5-Digit
$0.233
1786
416.138 0.775 $0.015
MixeAvenida Empresa
C4
0.879
L1
Letters and Flats
22382
B3
None
ADC DNDC 0.486 NDC
847
AADC
L CA 92688
H7 DSCF
Saturation
0.139
RSM,
, 0.251
TOTA
A2
None
3-Digit
610 ,
153.110 0.566
C5 DSCF
5-Digit
0.440
B4
None
Mixed ADC
0.496
Part L Total
H8 DSCF
High Density
0.150
CAPS Cust. Ref. No.
C6
DDU
5-Digit
0.440
0.370
A3
None
AADC
0.253
B5 DNDC
5-Digit
0.312
Customer No.
Customer No.
Customer No.
H9 333
DSCF
Basic
0.219
89.910
C7 Nonbarcoded Surcharge
0.070
A4 Processing
None Category
Mixed AADC Mailing
0.270
Post Office of Mailing
Federal Agency0.384
Cost Code Statement Seq.Extra
No. No. & Services
Type of Containers
B6 DNDC Date
3-Digit
SAN CLEMENTE
For affixed postage mailings as described in DMM
443,
compute
and
enter
the
price
for
each
piece
in
the
Amount
Affixed
column,
Letters
CMM 5-Digit
4/8/2010
A5 xDNDC
0.199
CA 92673
Sacks
B7 DNDC
ADC by No. of
0.452
Check box at left if prices are populated in this section.
Flats
NFM
multiply
Pieces
total
the
column.
Weight of a single-piece
Total
Pieces
Lettersand
Over
3.3inoz.
upTotal
toPart
oz.
SLetter Trays
4 3.5
1 ft.
Parcels - Machinable
Permit Imprint A6
DNDC
3-Digit
Extra
Services
7
B8 DNDC0.217 Mixed ADC
0.462
2 ft. Letter
Trays Or Amount
Parcels - Irregular
Type of
Price
Piece
No. of
Pieces
Pound
Pounds
Precanceled Stamps
Part
C Total
3025
Entry
Pounds
Total Postage
Letters - Paid as Nonauto Flats
Postage
0
Trays
0 ____
9 ____
3 ____
8 pounds
Items
mailedEMM
withLetter
Extra
Services
must meet
the mailing
standards
for the extra service.
____ . ____
Category
Price
Affixed
Pieces
Subtotal
Price
Subtotal
A7 DNDC
AADC
x Metered
B9
DSCF0.219 5-Digit
0.303
Automation
Qualification
Report
Non-Automation
Qualification
Report
Note: The Qualification Report, Postage Statement, and
CASS Report (pg. 5) is required by the USPS and must
accompany your mailing to the post office. The Mailing
Summary and Presort Parameters reports are for your
personal reference.
Postage
Statement
Mailer
Postage Statement—Standard Mail
Mailing
CR Letters - Paid as CR Flats
A8
Permit #
A9
DNDC
Mixed AADC
0.236
For Mail Enclosed WithinB10
Another DSCF
Class
Bound Printed Matter 5-Digit
Library Mail
Media Mail
DSCF
B11 DSCF0.190
For Automation Pieces, Enter Date For Carrier Route Pieces, Enter Date
A10 ofDSCF
of Address Matching and Coding
Address Matching3-Digit
and Coding
Flat Trays
H10 None
Saturation Pallets$0.056
On
Total Weight
3-Digit If Sacked, Based
D150.375
X Part
Other
283.594
125 pcs
lbs.
both None
H11
High
0.059
S1 Density
Letters
ADCNonautomation
0.443
Periodicals
Parcel Post
$0.609
No. of Pieces
CheckFee
box at left if prices are populated
in this section.
0.649
For pieces bearing a simplified address enter date
For Carrier Route Pieces, Enter Date of
H12
None
Basic
0.118
Machinable Letters
3.3 oz.
(0.2063
lbs.)
or
S2
0.208
of delivery
statistics
file less
or alternative method
Carrier
Route Sequencing
Total Postage
0.696
Entry
Price Category
Price
No. of Pieces
Total Postage
DNDC
Saturation
0.446
___ ___ / ___ ___
S3/ ___ ___ ___ ___ 0.056
247
63.232
D1
None Piece
AADC
Price
OrDNDC
Amount $0.256
No.
Pieces
H14
High
Density
0.059Pound
S4 of
Delivery
Confirmation
(electronic
only) Pounds
Entry
Pounds
Total0.486
Postage
Category
Price
Affixed
Pieces
Subtotal
Price
Subtotal
Letters Over
3.3 Oz. upNCOA
to 3.5
49
13.377
D2 Method
None Multiple
Mixed
OneCode
n/a Alternative Address
Format
FASTforward
Ancillary Service Endorsement
Link oz. ACS
Alternative
H15 AADC
DNDC ACS 0.273
Basic
0.118
0.533
S5 Insurance (bulk only)
B12 NonePiece Or
5-Digit
$0.196 Pieces
$0.725
Price
Amount
Pound
Pounds
D3
DNDCNo. ofH16
AADC
0.222
0.401
EntryX A
Pounds 0.056
Total Postage
S6
Parts Completed (Select all that apply)
B
C X D
E
F
G
H
I
J
K DSCF
L
S Saturation
Category
Affixed
Pieces
Price
Subtotal
B13 NonePrice
3-Digit
0.268 Subtotal
0.725
D4 DNDC
Mixed
AADC
0.239
H17
High
0.059
0.441
S7 Density
Restricted Delivery
$4.50
735.767
Postage
(Add DSCF
Parts Totals)
A12 None
5-Digit
$0.083 Total
$0.725
B14 None
ADC
0.336
0.725
D5 metered
DSCF
AADC
0.213
Price at Which Postage Affixed (Check one) Complete if the mailing includes pieces bearing
or precanceled
stamps.
H18
DSCF
Basic
0.118
0.488
S8
None
3-Digit
0.101
0.725 704.825
Correct
x Lowest A13 Neither
3025
__________
pcs.
x $ _________
. _________=
Postage Affixed
B15
None
Mixed 0.233
ADC
0.346
0.725
S9lbs.) or less
Nonmachinable
Letters
3.3
oz.
(0.2063
A14 NoneNet Postage
AADC
0.103 5-Digit
0.725
For affixed
postage
mailings
as described 0.562
in DMM 243, compute and enter the price for each piece in the Amount Affixed column,
30.942
B16 Due
DNDC
0.196
(Subtract
postage affixed
from
total postage)
multiply by No. of Pieces
and
total
in
the
Total
column.
S10 Return Receipt for Merchandise
*
3.80
Entry
Price Category
Price
No. of Pieces
Total Postage
A15 None
Mixed AADC
0.725
B17 DNDC0.120 3-Digit
0.268
0.562
Additional Postage Payment (State reason)
S11
D6
None
5-Digit
$0.330
A16 payment
DNDC to net postage
5-Digit
0.562
For postage affixed add additional
due; DNDC0.083
B18
0.336
0.562 Standard Mail Carrier Route Letters Subtotal (Lines H1-H18)
H19
Total ADC
Adjusted Postage
Affixed S12
for permit imprint add additional payment to total postage.
D7
None
3-Digit
0.447
A17 DNDC
3-Digit
0.562
B19 DNDC0.101 Mixed ADC
0.346
0.562
Postmaster: Report Total Postage in
S13
AIC 130
Total Adjusted
Permit
(Permit Imprint Only)
D8 Postage
None
ADC Imprint
0.491
A18 DNDC
AADC
0.562
B20 DSCF0.103 5-Digit
0.196
0.517
parcels only
The mailer's signature certifies acceptance of liability for and agreement to pay any revenue deficiencies assessed on this mailing, subject to* appeal.
If an agent signs this
D9
Mixed
0.578
form, the agent certifies thatA19
he or she
is authorized
to signAADC
on behalf
of the
mailer and
that theNone
mailer is bound
by Service
theADC
certification
and
agrees
to pay
any deficiencies.
In
DNDC
Mixed
0.120
0.562
Full
Intelligent
Mail
Option
B21
DSCF
3-Digit
0.268
0.517
addition, agents may be liable for any deficiencies resulting from matters within their responsibility, knowledge, or control. The mailer hereby certifies that all information
Part S Total
D10documentation
5-Digit
0.296
DNDC comply
furnished on this form is accurate,
that the mail and0.083
the supporting
with
all
postal
standards
and
the
mailing
qualifies
for the
A20 truthful,
DSCFand complete;
5-Digit
0.517
H20
Number of Pieces that Comply_________ x $0.001 =
B22 DSCF
ADC
0.336
0.517
Flats
Over ___
3.3
Oz./ ___
but___
less
than
___ ___ / __ __ / ___ ___ ___
___ __
___ / ___ ___ / ___
___
___ ___
___
/ ___
___16
___oz.
___H13
A11
DSCF
AADC
0.210
Certification
USPS Use
Postage
Move Update Method:
prices and fees claimed; and that the mailing does not contain any matter prohibited by law or postal regulation. I understand that anyone who furnishes false or
misleading information on this form or who omits information requested on this form mayD11
be subject
to criminal and/or
civil penalties, including
DNDC
3-Digit
0.413fines and imprisonment.
A21
DSCF
A22
DSCF
Signature of Mailer or Agent
Printed Name of Mailer or Agent Signing Form
____ ____ . ____ ____ ____ ____ pound
Telephone
Total Weight
D15
DSCF
3-Digit
0.404
PS Form
2010 (Page 11 of 11) PSN 7530-09-000-9936
3602-R11
Standard
Automation Letters
Subtotal
(Lines, March
A1-A22)
Full Service Intelligent
Option Mail ADC
D16MailDSCF
0.448
Round Stamp (Required)
Number
Date Mail Released.
To be completed in
B24
Total Postage
of Pieces that Comply_________ x $0.001 =
PS Form 3602-R, March 2010 (Page 8 of 11)
Full Service Intelligent Mail Option
Part D Total
Presort Verification Performed? (Check One)
Yes
No
PS Form 3602-R
, March
(Page
4 ofComply_________
11)
A24
Number
of2010
Pieces
that
x $0.001 =
I CERTIFY that this mailing has been inspected
Part B Total (Line B23 minus
Contact
Date Mailer Notified
concerning:
(1) eligibility for postage prices claimed;
(2) proper preparation (and presort where required);
(3) proper completion of postage statement;
By (Initials)
Time
PS Form
(Page 3 of 11) AM
PSN 7530-07-000-6210
Part A Total (Line A23 minus A24) 659.158
3602-R3, March 2010
(4) payment of annual fee; and
PM
(5) sufficient funds on deposit (if required)
USPS Employee's Signature
Print USPS Employee's Name
PS Form 3602-R, March 2010 (Page 2 of 11)
PS Form 3602-R1, March 2010 (Page 1 of 11) PSN 7530-07-000-6209
This form and mailing standards available on Postal Explorer at pe.usps.com.
Presort Object (Build 1567) Presort Version 9.00.00.K
10
USPS Use Only
To be completed in
A23
mailer's entries? If yes, reason:
non-PostalOne! sites
non-PostalOne! sites
Total Pieces
USPS Use Only
3-Digit
0.101 mailings as described in DMM 343, compute
0.517 and enter the price for each piece in the Amount Affixed column,
For affixed postage
Privacy Notice:
Forthe
information
regarding our Privacy Policy visit www.usps.com.
multiply by No. of Pieces
total in
Total
column.
D12 and
DNDC
ADC
0.457
AADC
0.103
0.517
Part H Total (Line H19 minus H20)
D13 243,
DNDC
ADC the price
0.544
For affixed postage mailings as described in DMM
computeMixed
and enter
for each piece in the Amount Affixed column,
multiply by No. of PiecesB23
and total in the Total column.
Standard
Weight of a Single Piece
Are postage figures at
left adjusted
D14
DSCFfrom
5-Digit
0.287 Mail Automation Flats Subtotal (Lines B1-B22)
No
Yes
76.609
B24)
Additional Resources
Form 3600 Postage Statement
User’s Guide Chapter 9
Step 6 — Printing the Required Tray Tags for Containers
Checklist:
Tray Tag Information
❏ Ensure tray tags are printed
on correct paper stock, color,
and size.
❏ Verify barcodes are not
truncated when torn apart, if
using pre-perforated paper.
Destination Line - shows the city, state, and
ZIP Code (3 or 5 digits) of the destination
postal facility. When required, the destination
facility prefix (for example, “ADC”) is used.
Content Line - shows the mail class,
processing category, and other information
required.
Office of Mailing - shows the origin or entry
post office.
Printing Tray Tags Using MAILERS+4
1 While still on the Presort Reports
screen, select Tray and Sack.
2. Click Print.
92672
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
Destination Line
Content Line
Office of Mailing
SAN CLEMENTE CA
STD LTR 5D BC
92672
RSM CA 92688 123456789
92672
926725421 123456789 000018
RSM CA 92688 123456789
926725421 123456789 000028
SAN CLEMENTE CA
STD LTR 5D BC
92672
RSM CA 92688 123456789
92672
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
92672
926
RSM CA 92688 SANTA
123456789
ANA
CA
STD LTR BC SCHEME
RSM CA 92688 123456789
926735421 123456789 000048
SAN CLEMENTE CA
STD LTR 5D BC
RSM CASANTA
92688 123456789
ANA CA
STD LTR BC SCHEME
92673
926
RSM CA 92688 123456789
926725421 123456789 000038
926735421 123456789 000048
926005431 123456789 000058
SANTA ANAMXD
CA LOS ANGELES CA
STD LTR BC
SCHEME
STD
LTR BC WKG
92673
926725421 123456789 000028
926725421 123456789 000038
SAN CLEMENTE CA
STD LTR 5D BC
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
926725421 123456789 000018
926 901
RSM CA 92688 RSM
123456789
CA 92688 123456789
Additional Resources
DMM 245
User’s Guide Chapter 9
SAN CLEMENTE CA
STD LTR 5D BC
926005431 123456789 000068
SANTA ANA CA
STD LTR BC SCHEME
926
RSM CA 92688 123456789
901005461 123456789 000078
926005431 123456789 000058
MXD LOS ANGELES CA
STD LTR BC WKG
RSM CA 92688 123456789
926005431 123456789 000068
901
11
Step 7 — Printing Your Address Labels
Checklist:
Using Proper Type Style
❏ Verify the data on the label is
printed according to USPS
guidelines.
❏ Verify automation barcodes
are not truncated and have the
correct number of bars.
In order for your addresses to be easily
read by OCR’s be sure to use the following
guidelines.
✔ Use simple sans serif type (like Arial)
with uniform thickness.
✔ No bold, italic, extended or condensed
type styles.
✔ Point size between 10-12 points.
✔ No kerning, overlapping of characters,
or words too close together.
✔ Address block cannot be skewed
more than 5 degrees. Be careful when
attaching labels.
✔ Using uppercase characters throughout
Formatting Addresses Correctly
Format your label, keeping in mind the
optical character reader (OCR) scans an address from the bottom of the mailpiece to
the top.
The Postal Service will deliver the mail
to the address designated on the delivery
address line, which is always the line
immediately above the city, state, and
ZIP + 4 line.
✔
✔
✔
✔
the address block is preferred, but
initial or title caps are acceptable.
No punctuation.
Left-justify every line in the address
block.
Use two-letter state abbreviations.
Use one space between the city and
state, two spaces between the state and
ZIP + 4 code.
’
RICHARD SCHECHNER
SCHECHNER Engineering Corp
Ste 36 Ž
77 Massachusetts Ave 
Cambridge MA 02139-4301Œ
What are the Elements of an
Address Label?
“
**************5-DIGIT 02139‘
RICHARD SCHECHNER
77 Massachusetts Ave Ste 36
Cambridge MA 02139-4301
Œ City, State, ZIP + 4
 Delivery Address
Ž Suite / Apartment
 Company
 Name / Attention
‘ Optional Endorsement Line
’ Intelligent Mail™ Barcode
“ POSTNET™ Barcode
12
Do I need an Optional
Endorsement Line?
An Optional Endorsement Line can
save you time and money. Instead of
applying stickers, MAILERS+4 will print
the endorsement information on the
address label to make packaging easier.
Printing Address Labels Using
MAILERS+4
1 Click the Print Address Labels button.
2 Select the appropriate label description
from the list by highlighting it. (i.e.
Avery 5161) Select Next >>.
3 At the Template tab, create a new
template. Place the appropriate fields for
your label design by double-clicking the
Field Names. Save your template and
click Next >>.
4 Select the following Sequence
commands: Presort Order, Normal
Sequence, All Pages and click Next >>.
5
3
X
A
= 5-DIGIT 12345
= 3-DIGIT 123
= MXD ADC 123
= ALL FOR ADC 123
5 Select the following Presort Options:
The mailings from the Job List you wish
to mail, print the Endorsement Line on
all pieces, and a Header Label between
tray changes. Select Next >>.
6 Select a compatible printer driver from
the listing. Selecting Windows Driver is
best for small ink jet and laser printers
and will use your default printer in the
Windows Control Panel. Select Next >>.
7 Click Preview to verify your labels will
print as expected, and click Print to start
printing labels.
Additional Resources
Pub. 28 Postal Addressing Standards
Notice 67 Automation Template
DMM 602, 708
QSG 708
User’s Guide Chapter 10
13
Step 8 — Putting Labels on the Mailpiece
Checklist:
❏ Peel labels in order from left to
right.
❏ Keep labels and mailpieces
in the same order as the
Qualification Report.
❏ Place labels in the proper
location—with less than
five degree skew—on the
mailpiece.
❏ Ensure OCR readability
according to USPS guidelines.
Mailpiece Clear Zones
Several places on the address side of a
mailpiece are reserved for addressing and
related information only. Always have your
post office check the validity of your mailpiece before applying labels.
OCR Read Area - Extraneous (non‑address) printing in the OCR read area can
cause the rejection of the
mailpiece. Be sure to have
at least 1/2” all the way
around the label.
You may place non‑address printing such as
company logos, advertising, and die cuts within
the OCR read area only if
you position this printing
so that the lowest point
is above the delivery address line.
Return Address - The return address
must be above the OCR read area and
should be printed in a type size smaller than
the type size used in the delivery address.
Barcode Clear Zone - To ensure that the
barcode is readable by barcode sorters, the
barcode clear zone must be clear of all printing, markings, and colored borders.
Address Labels
Be sure to use address labels that are at
least 3.25” long to ensure proper fit of the
barcode. When applying labels to your mailpiece, be sure to place the label on straight
within the OCR read area so there is less
than a five degree skew.
IGIT
*********5-D
************
Joe Brown
et
123 Main Stre
A 12345
US
re
Anywhe
5º
Additional Resources
DMM 708.4
QSG 201a, 601
14
Step 9 — Assembling Your Mailpieces Into Containers
Checklist:
❏ Insert barcoded tray tags into
holders.
❏ Place mailpieces into trays
according to the Qualification
Report.
❏ Sleeve and strap appropriate
trays.
92672
SAN CLEMENTE CA
STD LTR 5D BC
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
RSM CA 92688 123456789
Back
926725421 123456789 000028
926725421 123456789 000018
92672
SAN CLEMENTE CA
STD LTR 5D BC
Front
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
RSM CA 92688 123456789
926735421 123456789 0000
926725421 123456789 000038
926
SANTA ANA CA
STD LTR BC SCHEME
Trays usually come in 1-foot and 2-foot
lengths. Look at the Qualification Report in
the “Tray Size” column to determine which
901
to use.
RSM CA 92688 123456789
First - Label Trays
Place a tray tag securely in the label holder
on each tray. Do not tape labels onto trays
or label holders. Do not make handwritten
changes to preprinted barcoded labels—the
machines read only the barcode.
Second - Prepare Automation Sorts
It is easiest to start assembling the automated pieces first because packaging is not
allowed. Since the endorsement line reflects
each tray, match up pieces to the “Tray Zip”
and “Tray Level” categories on the Qualification Report and place the mailpieces into
the tray. Pieces in full trays should not be
rubberbanded.
**************** 5-DIGIT 92672
Joe Brown
123 Main Street
San Clemente, CA 92672
SANTA ANA CA
STD LTR BC SCHEME
RSM CA 92688 123456789
926005431 123456789 00
926005431 123456789 000058
MXD LOS ANGELES CA
STD LTR BC WKG
RSM CA 92688 123456789
When placing pieces or packages into
trays, make sure the addresses face the
front of the tray.
901005461 123456789 000078
Report: USPS Qualification Report
Entry: RSM CA 92688
Sort: Standard Mail, DMM 245.7
File: SanClemDPV2008.dbf
MAILERS+4 (Build 1764)
Tray
#
Tray
Size
Tray
Lvl
Tray
ZIP
1
2
3
4
5
6
2
2
2
2
2
1
5DG
5DG
5DG
5DG
3DGS
3DGS
92672
92672
92672
92673
926
926
7
2
MAAD
Mailer: Melissa Data Corp.
Mail ID: 1234567890
Date: 2/6/2008
Page 1 of 1
Presort Version 7.70.00.I
Group
Dest
5B
92672
92672
92672
92673
926
926
927
901
A117
A170
A189
A200
A208
A233
A283
A294
A330
A400
A442
A460
A530
A580
A590
A630
A720
A786
A800
A820
A836
A840
A852
A856
A890
A900
A902
A907
A910
A913
A917
A920
A923
A926
A930
A936
A940
A952
A956
A967
A970
A980
CLEMENTE A983
CA
500
500
375
286
MB
Running
Total
1
1
1
1
2
1
1
1
1
1
2
2
1
1
5
1
1
1
1
1
2
4
6
2
3
15
13
25
36
17
35
34
28
43
9
1
6
1
3
5
2
4
CA1
500
1000
1375
1661
2161
2217
2241
2242
2243
2244
2245
2247
2248
2249
2250
2251
2252
2254
2256
2257
2258
2263
2264
2265
2266
2267
2268
2270
2274
2280
2282
2285
2300
2313
2338
2374
2391
2426
2460
2488
2531
2540
2541
2547
2548
2551
2556
2558
2562
2563
-----Pieces
1661
580
0
322
2563
1661
------
580 RSM CA 92688
0 123456789
322
----------------
2563
------
926725421 123456789 000018
SAN CLEMENTE CA
STD LTR 5D BC
92672
92673
SAN CLEMENTE CA
STD LTR 5D BC
RSM CA 92688 123456789
926725421 123456789 000038
RSM CA 92688 123456789
SAN CLEMENTE
STD LTR 5D BC
926725421 123456789 000028
92672
RSM CA 92688 123456789
SANTA ANA CA
STD LTR BC SCHEME
AB
500
56
24
92672
SAN
STD LTR 5D BC
Totals
RSM CA 92688 123456789
---------------------------------------Rate Summary
Automation 5-Digit(5B)
Automation 3-Digit(3B)
AADC Automation Letters(AB)
AADC Mixed Rate(MB)
TOTAL
Rates
3B
926735421 123456789 000048
926
SANTA ANA CA
STD LTR BC SCHEME
RSM CA 92688 123456789
15
926
Report: USPS Qualification Report
Entry: RSM CA 92688
Sort: Standard Mail, DMM 245.5
File: SanClemDPV2008.dbf
MAILERS+4 (Build 1764)
Tray
#
Tray
Size
1
2
3
4
5
6
7
2
2
2
2
1
1
2
Tray
Lvl
3ORG
3ORG
3ORG
3ORG
3ORG
3ORG
MAAD
Mailer: Melissa Data Corp.
Mail ID: 1234567890
Date: 2/5/2008
Page 1 of 1
Presort Version 7.70.00.I
Tray
ZIP
Pkg
Dest
Rates
AD
926
926
926
926
926
927
901
926
926
926
926
926
927
A117
A170
A189
A200
A208
A233
A283
A294
A330
A400
A442
A460
A530
A580
A590
A630
A720
A786
A800
A820
A836
A840
A852
A856
A890
A900
A902
A907
A910
A913
A917
A920
A923
A926
A930
A936
A940
A952
A956
A967
A970
A980
A983
500
500
500
500
217
24
MD
Running
Total
1
1
1
1
2
1
1
1
1
1
2
2
1
1
5
1
1
1
1
1
2
4
6
2
3
15
13
25
36
17
35
34
28
43
9
1
6
1
3
5
2
4
1
500
1000
1500
2000
2217
2241
2242
2243
2244
2245
2247
2248
2249
2250
2251
2252
2254
2256
2257
2258
2263
2264
2265
2266
2267
2268
2270
2274
2280
2282
2285
2300
2313
2338
2374
2391
2426
2460
2488
2531
2540
2541
2547
2548
2551
2556
2558
2562
2563
322
------
2563
------
******************3-DIGIT 926
Joe Brown
123 Main Street
Anywhere USA 12345
Totals
----------------------------------------Rate Summary
5-Digit (5D)
3-Digit (3D)
ADC (AD)
MADC (MD)
TOTAL Reg. Nonauto.
2241
-----Pieces
0
0
2241
322
2563
Third - Prepare Non-Automation Sorts
Next, assemble the package-based non‑automation mailing. Now, the endorsement line
reflects packages, not trays. These non-barcoded pieces must be rubberbanded according
to the groupings, “Package Destination,” on
the Qualification Report and then placed in
the corresponding trays.
SANTA ANA CA
STD LTR 3D MACH
926
RSM CA 92688 123456789
SANTA ANA CA
STD LTR 3D MACH
926005551 123456789 000018
SANTA ANA CA
STD LTR 3D MACH
926005551 123456789 000028
926
RSM CA 92688 123456789
SANTA ANA CA
STD LTR 3D MACH
How do I rubberband
packages?
If your package is 1”-6” thick, place
the first rubberband lengthwise, and
the second rubberband around the
height.
If your package is less than 1” thick,
only place one rubberband around the
height.
926005551 123456789 000048
926
RSM CA 92688 123456789
SANTA ANA CA
STD LTR 3D MACH
RSM CA 92688 123456789
Fourth - Sleeve & Strap Trays
Sleeve all the trays and
strap non-local trays for
transport. Strapping
MXD LOS ANGELES CA
is not required
STD LTR for
MACH WKG
trays going to your
local post office. See
your Business Mail
Entry Unit (BMEU)
manager for details.
926005551 123456789 000058
927005551 123456789 000068
901
RSM CA 92688 123456789
901005601 123456789 000078
Additional Resources
DMM 243.5, 343.5, 443.5, 301.3, 245.5
QSG 240a, 240b, 240c
16
926
RSM CA 92688 123456789
926005551 123456789 000038
SANTA ANA CA
STD LTR 3D MACH
926
RSM CA 92688 123456789
927
Step 10 - Taking It All to the Post Office
Sources of Postal Information
Checklist:
❏
❏
❏
❏
❏
❏
❏
Business Mail Entry Unit (BMEU)
Signed CASS Form 3553.
Signed Postage Statement.
Name of Unit Manager
Extension
Additional Contact
Extension
Printed Qualification Reports.
Sleeved and strapped trays.
Payment ready.
Deposit mail early in the day.
Address
Pick up extra supplies.
Telephone Number
Verification & Acceptance
of Mail
All presorted mailings are deposited at
their designated Business Mail Entry Unit
(BMEU) or drop points with completed, accurate postage statements.
Business mail acceptance clerks will make
sure your mail is properly prepared so that
the Postal Service can efficiently process and
deliver it. They will check your mailing for
correct postage payment, correct endorsements, proper addressing, and the contents’
eligibility for the class of mail indicated.
They will also check to see whether the mail
is properly sorted and barcoded.
If problems are discovered with the preparation of your mailing, you may correct the
errors, or pay additional postage to compensate the Postal Service for the errors found.
Remember, the BMEU acceptance staff
is there to help you. They want your mailing to be a success. Using Standard Mail for
direct mail advertising is an effective way to
reach clients, potential customers, members,
friends, and other businesses.
Telephone Number (Account Balance Information)
Hours of Operation
Postal Business Center (PBC)
Address
Telephone Number
Hours of Operation
22382 Avenida Empresa
Rancho Santa Margarita, CA 92688-2112
800-635-4772
Office Hours: Mon - Fri 8 AM - 5 PM PST
Tech Support: Mon - Fri 6 AM - 5 PM PST
17
Where to Find More Information
Throughout this guide, you may want to reference the USPS Quick Service Guide
(Pub. 95) for more information. You can get this free guide from your Network Distribution
Center.
Be sure to jot down the information of your local Business Mail Entry Unit at your local
post office or the nearest Postal Business Center.
Our technical support staff is always available to answer your questions regarding
MAILERS+4 or postal regulations. Feel free to give us a call at 1-800-MELISSA.
At the bottom of most pages are resources for additional information. Most of these
documents can be found in:
• Domestic Mail Manual (DMM)
• Quick Service Guide (QSG)
• MAILERS+4 User’s Manual
• Postal Explorer (pe.usps.gov)
Additional Resources
Notice 67 Automation Template
DMM 602, 708.4
QSG 240a
User’s Guide Chapter 7
18