Download Operator terminal 4035 - Alcatel

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First
User's manual
Operator terminal 4035
1
User manual
AOPMU010-010
how
This guide describes the services offered by the 4035 operator station (OS)
connected to a e-Diatonis system.
This guide covers the specific functions of the 4035 operator station (consult the
station user manual for a decsription of the other services) :
restricted service,
reserving a group of outside lines for exclusive operator use,
diverting operator calls to another number,
broadcasting background music on the external loudspeaker,
answering a night call,
programming.
2
The operator station receives incoming calls and routes them to the appropriate
extensions within the system.
Depending on the amount of traffic handled, your system can have one or more
operator stations:
grouped: all stations ring simultaneously,
assigned to specific time periods: only stations currently operational will ring.
This option is set up by your installation technician.
2
How to use this guide ?
AOPMU000-005
how
You have a 4035 digital telephone. The large display, navigator and alphabetic
keypad will help you use your telephone easily and make optimum use of the many
functions offered.
• Actions
• Keypad
Off-hook.
Numeric keypad.
Hang up.
Alphabetical keypad.
Description of an action
or context.
Specific key on numeric
keypad.
• Navigator
• Audio keys
Move the navigation key
up, down, to the left or
to the right.
Loudspeaker.
Hands free.
3
• Display and display keys
Adjustment “reduce”.
Adjustment “increase”.
Smith John
Partial view of display.
• Other fixed keys
Display key.
Fixed key.
• Programmable keys and icons
Line key.
Icon corresponding to
key.
Key programmed by
technician to access
service.
MENU key.
• Other symbols used
OR
Alternative to action
sequence.
Important information.
These symbols can be supplemented by small icons or text.
3
Contents
generated
Toc
Getting to know your telephone . . . . . . . . . . . p. 6
1.
Operator station (OS) functions . . . . . . . . . . . p. 8
1.1
1.2
1.3
1.4
1.5
1.6
1.7
2.
3.
p. 11
p. 12
p. 13
p. 14
Accessing programming . . . . . . . . . . . . . . . . . . . . . . . . . p. 15
Programming system directory (ComSpD) . . . . . . . . . . p. 15
Programming date and time (Clock) . . . . . . . . . . . . . . . p. 16
Setting various subscriber telephone
parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17
3.1
3.2
3.3
3.4
3.5
3.6
4
p. 8
p. 9
p. 10
Programming functions . . . . . . . . . . . . . . . . . . p. 15
2.1
2.2
2.3
4
Setting restricted service . . . . . . . . . . . . . . . . . . . . . . . .
Reserving a group of lines . . . . . . . . . . . . . . . . . . . . . . . .
Manually diverting operator calls to another number . .
Broadcasting background music on the external loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a night call . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When you return, consult your general voice mailbox .
Accessing the subscriber function . . . . . . . . . . . . . . . . .
Subscriber name (Name) . . . . . . . . . . . . . . . . . . . . . . . .
Resetting a subscriber password (ResCod) . . . . . . . . . .
Subscriber display language (Lang) . . . . . . . . . . . . . . . . .
Subscriber personal directory (PerSPD) . . . . . . . . . . . .
Subscriber discrimination criteria (Barrng) . . . . . . . . . .
p. 17
p. 17
p. 18
p. 18
p. 18
p. 19
Contents
4.
Complementary 'Expert' funtions . . . . . . . . . . p. 20
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
Accessing the 'Expert' function. . . . . . . . . . . . . . . . . . . .
Table of business codes (Accoun) . . . . . . . . . . . . . . . . .
Direct numbers of extensions (PubNum) . . . . . . . . . . .
Greeting and holding messages (MOH) . . . . . . . . . . . . .
DECT cordless telephones . . . . . . . . . . . . . . . . . . . . . . .
Changing the operator password (Passwd) . . . . . . . . . .
Resetting the system (RstSys). . . . . . . . . . . . . . . . . . . . .
Voice message service. . . . . . . . . . . . . . . . . . . . . . . . . . .
Software licence agreements . . . . . . . . . . . . . . . . . . . . .
p. 20
p. 20
p. 21
p. 23
p. 25
p. 26
p. 27
p. 28
p. 32
Declaration of conformity . . . . . . . . . . . . . . . . p. 33
5
5
Getting to know your telephone
Telephone
AOPMU000-010
Navigator
Lets you browse through several pages of
the display and select a line (the bottom line
is implicitly active).
Top line
Previous
page
Next page
Bottom line
Three-colour indicator light
Guide key
This key lets you:
• obtain information about the
telephone
• program the keys
The indicator light on your terminal enables you to monitor t
statuses (colours and/or flashing):
Flashing green: message received (voice or screen) or call
mory.
Orange fixed: indicates traffic overload level 1 (1 is calls on
Flashing orange: terminal on test.
Red fixed: indicates traffic overload level 2 (call unanswered
on hold exceeds number of operator stations).
Flashing red: several low priority system messages present
indicating a system hardware fault.
Programmable keys and icons
To make a call, activate a service or manage your calls.
Icons are associated with each of these keys:
Call icons:
Function ico
Incoming call (flashing).
Func
Mute key so that your
correspondent can no
longer hear you.
Call in progress
Func
Call on hold.
Term
Call on common hold.
Preprogrammed function keys:
Internal or outside line key..
Hang-up key
To terminate a call or
programming.
Trunk 1
Lines 1 to 15: Outside line key on your system.
Divert calls to another number.
Access the various mail services.
Access your personal directory.
Audio keys
Loudspeaker:
to share a conversation
to reduce loudsto increase loudspeaker or receipeaker or receiver volume
ver volume
Hands free:
to make or answer a call without lifting the receiver
6
Alphabetical keypad
Protected by a flap, used for call by
name, message service and programming.
You have a self-adhesive 'Memo'
label to stick inside the flap.
Group supervision.
Normal or restricted mode.
Make an ISDN call.
Transfer call to another terminal.
Some other keys can be programmed by your installa
tion of your requirements:
Key must be programmed by your technician to acc
es of
m line
Telephone
generated
ge
Guide key
This key lets you:
• obtain information about the
telephone
• program the keys
on
to increase loudspeaker or receiver volume
thout lif-
Three-colour indicator light
The indicator light on your terminal enables you to monitor the system. The light has five possible
statuses (colours and/or flashing):
Flashing green: message received (voice or screen) or call received in the “ calls received ” memory.
Orange fixed: indicates traffic overload level 1 (1 is calls on hold).
Flashing orange: terminal on test.
Red fixed: indicates traffic overload level 2 (call unanswered within 20 seconds or number of calls
on hold exceeds number of operator stations).
Flashing red: several low priority system messages present or one very serious system message
indicating a system hardware fault.
Programmable keys and icons
To make a call, activate a service or manage your calls.
Icons are associated with each of these keys:
Call icons:
Function icons:
Incoming call (flashing).
Function active.
Call in progress
Function requiring action.
Call on hold.
Terminal or line busy.
Call on common hold.
Preprogrammed function keys:
Internal or outside line key.
Trunk 1
Lines 1 to 15: Outside line key on your system.
Divert calls to another number.
Access the various mail services.
Access your personal directory.
Alphabetical keypad
Protected by a flap, used for call by
name, message service and programming. You have a self-adhesive 'Memo' label to stick inside the
flap.
Group supervision.
Normal or restricted mode.
Make an ISDN call.
Transfer call to another terminal.
Some other keys can be programmed by your installation technician as a function of your requirements:
Key must be programmed by your technician to access a service.
7
1
Operator station (OS) functions
AOPMU050-010
Other
1.1
Setting restricted service
This function sets the system to restricted service.
All incoming calls are directed to a general ring or a programmed number:
display and tone indicate service
active
“Normal/
Restr” fixed
key
operator password
(by default
HELP1954 )
OR
8
“Normal/Restr”
key icon indicates
service active
To restore normal service, repeat operation.
If an outside number has been entered by the installation
technician, selection of restricted service will
automatically divert calls received by the operator to the
defined outside number.
8
1
1.2
Operator station (OS) functions
AOPMU050-020
Reserving a group of lines
For maximum availability of the operator station, thus assuring optimum reception
of incoming calls, a group of outside lines can be reserved which will only be
available to the operator station(s):
display and tone indicate
service active
“Reserved TGp”
programmed key
operator password
(by default
HELP1954 )
OR
9
“Reserved TGp”
key icon indicates
service active
To cancel the line reservation, repeat operation.
9
Op
1
AOPMU050-030
1.3
Manually diverting operator calls to another number
During a period of absence, the operator can divert all calls received (incoming
calls and internals calls dialling 9) to another number:
“Att.Div”
programmed key
enter the number
of the terminal to
receive the
message
operator password
(by default
HELP1954 )
display and tone indicate service active
10
OR
“Att.Div” key icon
indicates service
active
To cancel the line reservation, repeat operation.
10
AOPMU050-040
1.4
Broadcasting background music on the external
loudspeaker
display and tone indicate
service active
“Bkg.Music”
programmed key
operator password
(by default
HELP1954 )
OR
“Bkg.Music” key icon
indicates service active
11
To cancel the line reservation, repeat operation.
Operator station (OS) functions
1
11
Op
1
AOPMU050-050
1.5
Answering a night call
An incoming night call is indicated in the same way as an ordinary call:
your telephone
rings
the night call name or n° is
displayed
OR
off-hook
hands free
• Opening the door:
OR
12
'Unlock Door'
programmed key or
function code
12
AOPMU050-060
1.6
Using a headset
You can connect a headset instead of your receiver.
• To activate or deactivate headset mode:
Custo
Set
Headst
OK
Choice
activating or
deactivating
headset mode
• Answering or making a call:
13
Function active.
hands free
Operator station (OS) functions
1
• To activate or deactivate the loudspeaker during a
conversation:
during a conversation
Function active.
To answer in intercom mode:
corresponding LED
lights up
cancel intercom mode
13
Op
1
AOPMU050-070
1.7
When you return, consult your general voice mailbox
The light indicates that messages have been received.
GalMbx
display number of new and
old messages
operator password
(by default
HELP1954 )
Msg
display name of sender, with date, time and
ranking of message
Prev
14
previous message
14
Next
OR
go to next message
Play
Clear
listen to message
erase message
2
Programming functions
AOPMU060-010
Other
2.1
Accessing programming
Your e-diatonis system's operator station can access the general programming
services.
AOPMU060-020
Operat
access programming
function
operator password
(by default
HELP1954 )
2.2
Programming system directory (ComSpD)
This function can be used to programme system short numbers, accessible to all
system users:
15
in programming
function
ComSpD
display gives first short
number
OK
OK
Modify
enter name
(max. 16 characters)
enter number
(max. 21 digits)
programmed short
number is displayed
• To enter another short number:
Next
OR
Prev
OR
New
to select another short number
15
2
AOPMU060-030
2.3
Programming date and time (Clock)
in programming
function
Clock
OK
enter date
and time
• Changing date and time:
OR
OR
previous
character
16
16
next character
Clear
3
Setting various subscriber
AOPMU070-010
Other
3.1
Accessing the subscriber function
This function provides access to the various parameters defined for a system user
or subscriber, identified by an extension number:
AOPMU070-020
access to “Subscriber”
programming
function
Subscr
in programming
function
enter extension n° to
be programmed
3.2
Subscriber name (Name)
OK
Name
in “Subscriber”
function
enter name
17
• Changing the name:
OR
OR
previous
character
Clear
next character
Name must be entered in format name/space/first name.
17
3
AOPMU070-030
3.3
Resetting a subscriber password (ResCod)
This function is used to cancel a subscriber password and restore the default
password (1515):
AOPMU070-040
in “Subscriber” function
AOPMU070-050
3.4
ResCod
OK
Subscriber display language (Lang)
This function is used to specificy the display language for the selected subscriber.
Pressing this key scrolls the various languages available:
in “Subscriber” function
18
3.5
Lang
Subscriber personal directory (PerSPD)
This function is used to create the personal directory of the selected subscriber:
PerSpD
in “Subscriber” function
Modify
display gives first number
enter name (max.
6 characters)
OK
OK
enter public
number
(max. 19 digits)
18
AOPMU070-060
• Changing a name or number:
OR
previous
character
3.6
OR
Clear
next character
Subscriber discrimination criteria (Barrng)
This function is used to define discrimination criteria for each subscriber:
Barrng
in “Subscriber”
function
Modify
19
selection displayed on
first line
OK
selection of
discrimination criteria
This function is used to describe discrimination criteria for
each subscriber.
Setting various subscriber telephone parameters
3
19
Set
4
Complementary 'Expert' funtions
AOPMU080-010
Other
4.1
AOPMU080-020
Accessing the 'Expert' function
Expert
in programming
function
4.2
access to “Expert”
programming function
Table of business codes (Accoun)
This function is used to define the table of business codes enabling a subscriber to
charge his/her calls to a business account:
Add
Accoun
in “Expert” function
create an entry
Code
20
Name
OR
max. 16 digits
OR
max. 16 characters
OK
Param2
OR
• On 'Param1'
UserId
indicate whether
identity required or
not
20
OR
Protec
indicate whether
password required or
not
Param1
AOPMU080-030
• On 'Param2'
Barrng
Mask
OR
indicate
discrimination
category
indicate number of
masked digits
“'Barrng': discrimination category: none, 1 to 16, that of
subscriber (SET) or that of user (GUEST).
'Barrin' : number of digits : DEF (default value : 4), all,
none, 1 to 9.
4.3
21
Direct numbers of extensions (PubNum)
This function is used to define the table of direct numbers (SDA) of extensions
(PubNum).
PubNum
in “Expert” function
New
create an entry
OK
OK
direct n° or n°
forming prefix
Complementary 'Expert' funtions
4
number of
extensions within
assigned range
(max. 99)
OK
public n° of first
extension
21
Co
4
• Modifying an entry:
Prev
OR
go to previous
entry
OR
22
22
Next
OR
go to next entry
Goto
Modify
select specific entry
modify contents of
entry displayed
Clear
AOPMU080-042
4.4
Greeting and holding messages (MOH)
This function is used to define the greeting message and hold music parameters.
Voice
in “Expert” function
MOH
MOH
This function is used to record 8 greeting messages or
holding music.
Listen
MOH
23
MusSrc
OR
listen to the
recorded / default
message
record a message
Yes
Dfault
OR
Record
OR
Complementary 'Expert' funtions
4
No
OR
erase the recorded message and replace it with the default message
To record a message :
Record
Record
Record
record
message
OR
display invites you to start
recording
Stop
to stop
OR
Split
stop recording
momentarily
23
Co
4
duration of message is displayed
Hold music may be subject to author's rights and
appropriate action should be taken in this respect.
MusSrc
Stndrd
24
by default
OK
24
This function is used to select a music source (3 possible
sources).
OR
VoicPr
personal
OR
Tape
Outside
AOPMU080-050
4.5
DECT cordless telephones
This function is used to manage DECT telephones and to create DECT GAP
extensions:
• Adding a DECT GAP extension:
in “Expert” function
DECT
Add
In progress
...
DECT GAP
extension is
created
25
Modify
public network n° of DECT
extension
waiting for creation from DECT GAP
extension
Complementary 'Expert' funtions
4
follow instructions given on
display
at end of creation
25
Co
4
AOPMU080-060
4.6
Changing the operator password (Passwd)
This function is used to change the operator session password:
in “Expert” function
OK
Passwd
display asks for old
password
display asks for new
password
enter the old password
(8 alphanumerical
characters)
OK
26
enter the new
password
(8 alphanumerical
characters)
display requests
confirmation of new
password
enter new
password again
to confirm
26
AOPMU080-070
4.7
Resetting the system (RstSys)
This function is used for a hot or cold system reset:
in “Expert” function
Cold
Yes
27
OR
OR
RstSys
Warm
No
Acold reset will restore your system default configuration
(our specific configuration will be lost). The reset request
must be confirmed.
Complementary 'Expert' funtions
4
27
Co
4
AOPMU080-080
4.8
Voice message service
This function is used to manage the voice guides and to configure the broadcasting
lists.
VMU
in “Expert” function
AutoAt
GalMbx
OR
28
AutoAt
AudTx
OR
InfMsg
OR
Day
opening times voice
guides
GdBye
'Goodbye' voice
guides
28
Notif
OR
Configuration of 3 types of voice guides for the automatic
switchboard (day, night, 'Good-bye') message.
AutoAt
OR
List
OR
OR
Night
closing times voice
guides
You can:
listen to the voice guide (default or personalized)
record a personalized voice guide
erase the personalized voice guide and replace it with the default voice guide.
AudTx
Configuration of 3 types of Audiotex (day, night, 'Good-bye'
message)
Day
AudTx
opening times
Audiotex
OR
OR
Night
closing times
Audiotex
GdBye
29
'Goodbye'
Audiotex
You can:
listen to the voice guide (default or personalized)
record a personalized voice guide
erase the personalized voice guide and replace it with the default voice guide.
Complementary 'Expert' funtions
4
29
Co
4
List
Personalization of broadcasting lists (max. 50)
Listen
List
listen to the name
assigned to the list
Clear
OR
delete a
broadcasting list
30
GalMbx
record a list
Edit
OR
edit a list
Defining the general mailbox greeting message
GalMbx
Listen
Dfault
Record
OR
listen to the
recorded / default
message
OR
Record
OR
Yes
record a message
OR
No
erase the recorded message and replace it with the default message
30
InfMsg
Recording of information messages used by the PABX and the
Audiotex service (opening or closing times); maximum of 50
messages.
Listen
InfMsg
listen to the
recorded message
Prev
OR
previous message
Notif
31
record a message
Next
OR
go to next message
Defining the message notification announcement
Notif
Listen
Dfault
Record
OR
listen to recorded /
default
announcement
OR
Record
OR
Yes
Complementary 'Expert' funtions
4
record a
personalized
announcement
OR
No
erase the recorded announcement and replace it with the default
announcement
31
Co
4
AOPMU080-090
4.9
Software licence agreements
This function is used to read or modify the software licence agreements.
SwKeys
in “Expert” function
Main
SwKeys
CTI
32
32
OR
CTI
Reading the system software licence agreement.
Configuration of the CTI software licence agreement.
Declaration of conformity
AOPMU090-010
howtoc
We,
France Telecom,
6, Place d’Alleray
75505 Paris Cedex 15
hereby declare that we assume the products covered in these instructions to be
compliant with the essential requirements of Directive 1999/5/CE of the European
Parliament and Council.
Any unauthorised modification to the products shall render this declaration of
compliance null and void.
Standby power consumption : 0,35 W.
The CE marking indicates that this product complies with the following EC
directives
33
- 89/336/CEE (electromagnetic compatibility)
- 73/23/CEE (low voltage)
- 1999/5/CE (R&TTE)
Recommendations
This equipment has been declared compatible with both Euro-Numéris (partially
national specifications) and Euro-Numéris + (based on European standards) ISDN
access.
Its compatibility with one or other of these access types is obtained by software
configuration.
Euro Numéris access is only available on the French network.
Should the equipment have been configured for connection on Euro Numéris +
ISDN access, it can function without restrictions on this type of access provided
by the French network.
However, as there are differences between the ISDN networks of different
countries, its compatibility with the ISDN service provided by countries other
than France is not guaranteed.
Should you experience any problems, you should contact your supplier in the first
instance.
Private switching equipment with more than two access lines to the network or
more than one ISDN access must be installed by a qualified person recognised by
the Telecommunications ministry, such installations being considered complex in
the terms of Article R.20-22 of the Post and Telecommunications code.
3EH 21015 ZUAB Ed.02
33
3eh21011.fm Page 23 Vendredi, 17. janvier 2003 10:10 10
4couv
To contact your after sales department, please dial
4couv
monday to saturday from 8 a.m to 8 p.m
(except bank holidays)
France Télécom
6, place d’Alleray - 75505 Paris Cedex 15
S.A. au capital de 9 869 333 704 € - 380 129 866 - RCS Paris
Notre site internet : http://www.francetelecom.com