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Chapter 1 General Doc Practices
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4. For each file to be included in the index, do the following:
a. Open the chapter (this is most easily done by double-clicking on the
chapter in the Book panel).
b. Use the Find command to replace markers of the following types with
<null>: IXG entries; Index; Figure Titles, and Report Figure Titles.
c.
Save and close the chapter.
5. When you have removed all the old markers from the book, you now need to
generate new markers. With the Book file active, pull down the IXgen menu
and choose Open Selected Files. Each of the selected files will be opened and
minized.
6. With the Book file active, pull down the IXgen menu and choose Markers from
Para Tags. The Create Markers from Paragraph Tags window will display.
Pull down the choice list from the Create markers of type: blank and choose
IXG entries. The From paragraphs tagged panel should include only the
following items: Heading 1; Heading 2; Heading 3; Heading 4; Heading 5, and
Side head. When this is the case, click Create. IXgen will generate markers of
type IXG entries at each place where a heading or side head paragraph tag
exists. The main FrameMaker window will display.
7. With the Book file active, pull down the IXgen menu and choose Markers from
Para Tags. The Create Markers from Paragraph Tags window will display.
Pull down the choice list from the Create markers of type: blank and choose
Figure Titles. The From paragraphs tagged panel should include only the
following items: Figure Title. When this is the case, click Create. The main
FrameMaker window will display.
8. With the Book file active, pull down the IXgen menu and choose Markers from
Para Tags. The Create Markers from Paragraph Tags window will display.
Pull down the choice list from the Create markers of type: blank and choose
Report Figure Titles. The From paragraphs tagged panel should include only
the following items: Figure Title Report. When this is the case, click Create.
The main FrameMaker window will display.
9. On the main FrameMaker window, save the Book file. Close and save each
individual Chapter file.
10. On the main FrameMaker window, pull down the IXgen menu and choose Gen
Editable Marker List. The Generate Editable Marker List screen will display.
Make sure that the only item in the Collection markers of type: panel is IXgen
entries. When this is the case, click Generate. The IXgen Editable Marker List
— Usage Summary screen will display.
11. When IXgen has finished collecting all the IXgen entries, pull down the ISgen
menu and choose Apply Edited Marker List. The Apply Edited Marker List
screen will display. Click Permute (rotate) marker text and, if necessary, Split
multiple index entries into separate markers. With checks in both those boxes,
click Apply. After a significant amount of processing, the IXgen Editable
Marker List — Usage Summary screen will redisplay.
12. On the IXgen Editable Marker List — Usage Summary screen, pull down the
IXgen menu and choose Capitalization. The Marker Text Capitalization
screen will display. Make selections such that all levels read “all words in
lower case” then click Set. The IXgen Editable Marker List — Usage
Summary screen will redisplay.
Handbook for Technical Writers