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The Board of Elections in the City of New York
Section 4 – Canvass/Re-Canvass Procedures
October, 2014
CONDUCTING THE BLANK AND FOLDED BALLOT TEST
The test is conducted at each borough office within twenty days before the canvass. The
Scanner Operators scan the blank and folded ballot test deck. Each scanning system is
tested, the entire test deck needs to be scanned on each scanning station. The blank and
folded ballot test deck is prepared with two blank ballots of each kind for each lot that are
folded. The results are reviewed and compared against the prior reports. Every number in
the Summary Report must be confirmed; one Lead Person or Scanning System
Coordinator reads aloud the numbers from the report while another Coordinator confirms
the exact match from the prior report. If a discrepancy is found, the Lead Person identifies
the relevant ED by finding the ED Report that shows an unexpected votes. That ED is
scanned again. If the results are correct, the Summary Report is produced again. If the
votes are still reporting, the scanner is re-calibrated, and the ED is scanned again. If the
report is still incorrect after re-calibration, the TeamWork Administrator is contacted and the
source of the matter is determined. The final results are verified by the Commissioners, or
their representatives. The ballots and reports are placed in secured storage.
CONDUCTING THE PUBLIC TEST
The Public Test is scheduled by the Board’s EVS Department. The date will be before the
election. Candidates or their representatives may attend the test. The Candidate Records
Unit mails letters to the candidates notifying them of the test.
At the scheduled time of the Test in each borough office, the Scanner Operators scan the test
deck, using the instructions in section 15.7 Instructions and Forms. The Summary Report is
compared against the prior test’s reports. Verification of the results is conducted, and
discrepancies (if any) are resolved.
The results are reviewed and verified by the Commissioners or their representatives.
The borough Lead People once again secure the ballots and reports for later use for
comparison during the Day of Tally Test.
CONDUCTING THE DAY OF TALLY TEST
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