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4
File Maintenance
Option 7 - Descriptions
Use this function to edit the standard descriptions used throughout the Accounts Payable application.
When you use this function, a record of all entries will be printed. For additions, all new field contents
are printed; for deletions, the deleted record’s contents are shown; for changes, both old field contents
and new field contents are shown; and in all cases, the User ID, date, and time are printed.
On the following pages, the three screens displayed by this function are shown.
The screen shown below presents information about Descriptions.
The Accounts Payable application uses transaction types, invoice types, pay status, currency values,
and state abbreviations to define transactions. Each of these types has an associated description, which
is displayed on various entry screens and reports. The description can be changed; however, the meanings associated with each type cannot be changed.
For example, the first transaction type on the screen is designated as an Accounts Payable invoice
transaction. You can enter any description you like in this first field, but when you assign a transaction
type of ‘1’ to an entry, the system assumes it to be an invoice that was entered through the Accounts
Payable application.
Figure 47. The Accounts Payable Descriptions Screen - Part 1 of 3
Note that the Audit Info option is available at the bottom of this screen. When this option is invoked,
the Audit Information overlay appears and displays the date the record was created and who created it,
as well as the date the record was last modified and who modified it. Press the END key or the RETURN
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Accounts Payable User Manual